Item 4B - Francis Ave. ImprovementsCITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM # 4B
MARCH 9, 2015
AGENDA ITEM: Francis Street Improvements
SUBMITTED BY: Douglas E. Layton, PE
Public Works Director
DATE: February 13, 2015
BACKGROUND:
2 bids for the Francis Street Improvement project were received on
1/28/15. The Phase 1 portion of the bids ranged from $259,439 to
$296,110. Phase 1 anticipated water, sewer, stormwater and street
improvements on Frances from Dutton Road to Jackson Road.
All bids received exceeded the funds available. Discussions were held
with Duval County staff and the Contractor. It was agreed a portion of the
Phase 1 work approximating the funding available could be awarded to
J.D. Hinson as the lowest and best evaluated bidder.
Bids were also received on 1/28/15 for Phase 2 of the project. The bids
for phase 1 & 2 combined were $732,296 & $901,988. Phase 2 of the
project extends the Francis Street improvements from Jackson Road to
Dutton Island Road. This phase (and the remainder of Phase 1) is
anticipated to be added to the construction contract by change order upon
funding by the Duval County CDBG Grant program.
BUDGET: Phase 1: $91 ,386 with 100% reimbursement from the Duval County
CDBG Grant program. Project No. PW 1502.
Additional Phase 1 funding: $2,813.32 from the utility maintenance
budget Code 400-5504-533-3400
Phase 2: Currently unfunded. Funding have been requested from the
Duval County CDBG Grant program for both phases in the amount of
$779,000
RECOMMENDATION:
AGENDA ITEM# 4B
MARCH 9, 2015
Approve the award of the recommended portion of Phase 1 of Francis
Street Improvements in the amount of $94,199.36 as recommended, and
authorizing the City Manager to execute the Construction Contract
and
authorize the City Manager to execute a change order for Phase 2 and
the remainder of Phase 1 of the project when 100% reimbursement is
authorized by Duval County CDBG Grant program.
ATTACHMENTS:
Bid Tabulation
Award Recommendation Tabulation
REVIEWED BY: _·-7.£_y·__;~Y/;_c_. --""u---=~.:::.;,._!_~---L---------
BID 1415·03
Required Docu ments
Submission in Triplicate· All Documents
Document Requirements Checklist
Bid Form
Bid Bond (5% of Bid)
Drug Free Workplace
Public Entity Crimes Statement
W-9 Form
New Vendor Information Form
Business Tax Receipt
Experience • Five (5) years
Qualifications: General Contractor or Underground
Utility License
Financial Statements for past two (2) years
In surance
References· three (3)
COnfirmation of Kec1e pl of Addenda (2 + updated wage
decision)
Section 3 Documents:
a. Section 3 RFP Submittal Form
b. Section 3 Resident Preference Claim
c. Table A and Table B
d . Section 3 Business Application Certification
e. Conflict of In terest
f. Letters of Intent
g. Section 3 EconomicOpportunities Plan
{appendix H)
h. List of Subcontractors and Shop Fabricators
i. Training and Apprenticeship Memo
SUBTOTAL ·PHASE 1
SUBTOTAl· PHASE 2
TOTAL· PHASE 1 + 2
City of Atlantic Beach
FRANCIS AVENUE RECONSTRUCTION, PHASES 1 & 2, CDBG 2015
January 28, 2015
J .B . Coxwell Contracting, Inc
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
3:00PM
J.D. Hinson Company
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X X (Letter stating the subcontractor, Aman Const ruction, is Section 3 Certified
NO X
X X
NO X
X X
NO X
X X
X X
X X
$296,110.50 $259,439 .15
$605,477.65 $472,856 .74
$901,988.00 $732,295.89
-JB Coxwell: Phase 2, line item 32; had a written total of $1 ,176. Actual total is $1 ,576 for a difference of $400. Actual total of Phase 1 + 2 is $901,988 .
~written total of Phase 1 + 2 was 901,488.
Francis Avenue Reconstruction • Phase 1 (Sta 5+00 to 10+00): CDBG 2015
Bid 1415-03 January 28, 2015
JB Coxwell JD Hinson
Item Measure
No. Payment
No.
DESCRIPTION QUANT. UNIT UNIT COST TOTAL COST QUANT. UNIT UNIT COST
1 2.01 Mobilization (MUST BE 1 LS 1 LS
THE SAME VALUE AS $101,000.00 $101,000.00 $44,426.25
PHASE 2)
2 2.02 Maintenance of Traffic 1 LS $15,525.00 $15,525.00 1 LS $18,411.25
3 2.03 Site Work 1 LS $15,250.00 $15,250.00 1 LS $7,969.50
4 2.04 Staked Silt Fence 100 LF $30.00 $3,000.00 100 LF $3.16
5 2.05 Excavation 1 LS $10,500.00 $10,500.00 1 LS $6,649.50
6 2.06 Quality Control Testing 1 AL 1 AL
(Allowance) $1,000.00 $1,000.00 $1,000.00
7 2.07 Concrete Driveway, 6" thick 277 SY $40.00 $11,080.00 277 SY $62.44
8 2.07 Concrete Sidewalk, 4" thick 51 SY $42.00 $2,142.00 51 SY $67.25
9 2.08 Asphalt Pavement 1156 SY $32.25 $37,281.00 1156 SY $39.23
10 2.09 12" x 18" ERCP 147 LF $46.50 $6,835.50 147 LF $73.11
11 2.09 15"RCP 5 LF $88.40 $442.00 5 LF $101.77
12 2.10 Curb Inlets (less than 4 2 EA $2,648.00 $5,296.00 2 EA $3,089.71
13 2.10 Inlet, FDOT Type C 1 EA $2,108.00 $2,108.00 1 EA $2,450.84
14 2.11 Curb & Gutter, Miami 1010 LF $12.00 $12,120.00 1010 LF $16.90
15 2.12 Sodding 678 SY $5.25 $3,559.50 678 SY $4.47
16 2.13 Sign, STOP 1 AS $555.75 $555.75 1 AS $550.00
17 2.14 24" White Stripe, 10 LF $26.00 $260.00 10 LF $22.00 THERMOPLASTIC
18 2.15 8" PVC WM (DR 25) 599 LF $37.40 $22,402.60 599 LF $30.D2
19 2.15 6" PVC WM (DR 25) 25 LF $67.00 $1,675.00 25 LF $30.33
20 2.15 2"PVCWM 20 LF $38.00 $760.00 20 LF $28.19
21 2.15 8" 45 degree Bend Dl MJ 4 EA $351.00 $1,404.00 4 EA $489.90
22 2.15 6" 45 degree Bend Dl MJ 2 EA $285.00 $570.00 2 EA $422.22
23 2.15 2" 45 degree Bend PVC 6 EA $31.00 $186.00 6 EA $274.68
24 2.15 8" Gate Valve 2 EA $1,355.00 $2,710.00 2 EA $1,415.72
25 2.15 1 0" x 8" Tapping Sleeve & 1 EA $2,925.00 $2,925.00 1 EA $3,212.39 IVA IVA
26 2.15 6" Tapping Sleeve & Valve 1 EA $2,225.00 $2,225.00 1 EA $2,566.75
27 2.15 2" Tapping Sleeve & Valve 1 EA $283.00 $283.00 1 EA $892.99
28 2.15 8" x 6" Tee Dl MJ 2 EA $516.00 $1,032.00 2 EA $587.35
29 2.15 6" x 2" Reducer Dl MJ 1 EA $239.00 $239.00 1 EA $372.14
30 2.15 6" Pipe Plug 1 EA $130.00 $130.00 1 EA $332.88
31 2.15 Sample Point 2 AS $345.00 $690.00 2 AS $667.12
32 2.15 Water Service, LONG 9 EA $1,030.00 $9,270.00 9 EA $1,091.17
33 2.15 Water Service, SHORT 8 EA $725.00 $5,800.00 8 EA $817.21
34 2.15 Sanitary Sewer Manhole 3 EA $3,255.00 $9,765.00 3 EA $3,641.96 less than 4 feet\
35 2.15 8" PVC gravity sewer pipe 88 LF $45.00 $3,960.00 88 LF $44.13 (SDR35)
36 2.15 Connect Existing 8" PVC 3 EA 3 EA
sanitary sewer pipe to $144.00 $432.00 $1,659.62
manhole
37 2.15 6" Lateral connection to 8" 1 EA 1 EA
gravity sewer pipe $677.00 $677.00 $649.53
38 2.15 Cap existing 6" Lateral 2 EA $510.00 $1,020.00 2 EA $282.80
SUBTOTAL, PART A (PHASE 1) $296,110.35
TOTAL COST
$44,426.25
$18,411.25
$7,969.50
$316.00
$6,649.50
$1,000.00
$17,295.88
$3,429.75
$45,349.88
$10,747.17
$508.85
$6,179.42
$2,450.84
$17,069.00
$3,030.66
$550.00
$220.00
$17,981.98
$758.25
$563.80
$1,959.60
$844.44
$1,648.08
$2,831.44
$3,212.39
$2,566.75
$892.99
$1,174.70
$372.14
$332.88
$1,334.24
$9,820.53
$6,537.68
$10,925.88
$3,883.44
$4,978.86
$649.53
$565.60
$259,439.15
AGENDA ITEM # 4B
MARCH 9, 2015
nom Mtnur•
No. P•!::•nl
1 201
2 202
3 2,03
4 2.04
5 2.05
6 2.06
7 2.07
8 2.07
9 208
10 2.09
11 2.09
12 210
13 2 10
14 2 10
15 2 10
16 2 10
17 2 10
18 2 10
19 2.11
20 2 11
21 2 11
22 2 12
23 2.13
24 2 14
?.5 21:l
26 2.15
2"1 2 16
28 2 15
29 215
30 2 .15
31 2.15
3Z ~ 15
33 2 15
34 2.15
35 2.15
36 2 15
37 2 15
38 2.15
39 2.15
40 2.15
4 1 2.15
42 2 15
43 2.15
44 2.15
45 2.15
46 2.15
47 2 15
48 2 15
49 2.15
50 2.15
51 2.15
52 2 1S
Francis Avenue Reconstruction· PHASE 2 (St a. 10+00 to 24+11): CDBG 2015
Bid 1415-0 3 January 28, 2015
JB Coxwell JD Hinson
DESCRIPTION QUANT. UNIT UNIT COST TOTAL COST QUANT. UNIT UNI"TCOST
Moblllzallon (MUST BE 1 LS 1 LS
THE SAME VALUE AS $10 1,000.00 $101.000.00 $4 4,426.25
PHASE 11
Malnten11nc~ of Traffic 1 LS $40,280.00 $40,280.00 1 LS $18,•11 1.25
SlleWork 1 LS $56,500.00 $56,500.00 1 LS $17,316.75
Stakod Sill Fonc~ 1060 LF $7.50 $7,980,00 1060 LF $2.76
Exoevallon 1 LS $55,565.00 $55,565.00 1 LS SI9,Q98.75
Oualll y Control Teeling 1 AL $2.00000 $2 .000.00 1 Al $2.000.00 Allovr.~ncol
Concrete Oroveway. 6" lhlck 229 SY $40.00 $9,16000 229 SY $62.94
Concrete Sidewalk. 4" lho<:k 357 SY $42.00 $14,994 .00 357 SY $55.23
Asphalt Pevomenl 3120 SY $30.00 $93,600 .00 3120 SY $34 .48
12" x '18" ERCP 136 LF ~46.40 $6,310.40 136 LF $66.10
15"RCP 100 LF S88.00 $6,800 .00 100 LF $63.30
Curb Inlet. (less than 4 teet) 2 EA S2,648.00 $5,296 00 2 EA $3,216.21
Curb Inlet, FOOT T)'lle 8 1 EA $2,:!35.00 $2,235.00 1 EA $3,099.81 loss then 4 feetl
Inlet. COJ Type C (less 1 EA $2,279.00 $2.279.00 1 EA $2 ,577.3•1 than 4 feetl
Con noel 15" pipe to exis ting I EA S I ,746.00 $1.746.00 1 EA $1 ,131.9~ Inlet
12" x 18" U·ondwall 1 EA $1,142 .00 $1 ,1~2.00 1 EA $1,754.56
Endwell. 15" Straoght 1 EA S l ,373,00 $1 ,373 00 1 EA $1,83 1.09
15" Pipe plug 1 EA $638.00 $638.00 1 EA $936.73
Curb & Gutter, Miami 1357 LF $12.00 $16.284.00 1357 LF $16.18
Robbon cutb 1345 lF $15.85 $21.318.25 1345 LF $17.06
Curb & Gutter. COJ 30 LF $12 .50 $375.00 30 LF $18.15 Standa rd
Sodd lf19 558 SY $5.25 $2,982 00 568 SY $-1 .74
Sign. STOP 3 AS $555.00 $1,665 00 3 AS $550.00
24" White Stnpe, 30 LF S26.00 $780 .00 30 LF $22.00 THERMOPLAST IC
Adjust &ewer mahnol& top 6 EA $5 19.00 $3,114.00 6 EA $1,018.96
8" PVC WM (DR 251 OB8 LF S35.50 $35,074 ,00 988 LF $30.03
6" PVC WM (DR 25) 88 LF $34.00 $2,992.00 88 LF $28.04
4" PVC WM (OR 25) 45 LF $5.5 .00 $2,475 00 45 LF $23.22
2" PVCWM 27 lF S38.00 $1 ,026 00 27 LF $21.59
6" 90 degree Bend 01 MJ 1 EA $3 10.00 $310.00 1 EA $446.58
8" 45 degree Bend 01 MJ 9 EA $35 1.00 $3,159.00 9 EA $489.90
6" 46 degroo Bend 01 MJ 4 EA $394.00 $1.570 .00 4 EA $•130.34
2" 45 degree Bend 0 1 MJ 4 EA $3 1.00 $124 .00 4 EA $138.69
8" 22 .5 deg ree Bend 0 1 MJ 4 EA $351 .00 $1.404 00 4 EA $489.90
8" Gate V•lve 5 EA $1,355.00 $6,77500 5 EA $1,415.72
6" Gato V~lve 3 EA $986.00 $2.958.00 3 EA $1,03 1.32
4" Gate Valvo 2 EA $895.00 $1.790.00 2 EA $935.2 1
2" Geto Valve 1 EA $464.00 $464.00 1 EA $421.59
8' Tappin g Sloavo & Valve 1 E A $2,884.00 $2,884.00 1 EA S3,2~7.28
6" Tapping Sl eeve & Valve 2 E.A $2,225.00 $4.450 00 2 EA $2,566.75
8" x 6" Tee 01 MJ 5 EA $516.00 $2,580 00 5 EA $587.35
8" x 4" Toe 0 1 MJ 2 EA $488.00 $976.00 2 EA $557.57
8" X 2" Teo 01 MJ 1 EA $492.00 5492.00 1 EA $56 1.63
4" x 2" Reduce r 0 1 MJ 1 EA $2 15.00 5215.00 1 EA $347.77
o· Pipe Plug 1 EA $129.00 $129 .00 1 EA $332.88
4" Pope Plug 1 EA $105.00 $105.00 1 EA $307.17
6" Line Slop and Cap 3 EA $5,326.00 $16,978 00 3 EA SS,689.8S
6" Thrustblock 2 EA $7,7 18.00 $15.436 .00 2 EA $860.20
Remove Exla tlng 6" WM Cl 800 LF $20.00 $16,000 .00 800 LF $16.35
sample Poi nt 1 AS $348.00 S348 .00 , AS $672.:5 4
Flre Hydrant Assombly 2 A S $2,964.00 $5,928 00 2 AS $3,573.02
Relocalo Weter Motcr 1 AS 138 1 $1,381 00 1 AS $I, 7Q S.34
TOTAL COST
$44,426.25
$18,411 25
$17.316 75
$2,92S60
$19.098.75
$2,000.00
$14 .41326
$19,717 11
$107,5r7.60
$8 .989.60
$6,330,00
$6.~32A2
$3,099 .81
$2.577.34
$1,131 .98
$1 .754 .56
$1 ,831 .09
$936.73
$21.956 26
$22,945 70
$544.50
$2.692.32
$1.650.00
$660 00
$6,1 13.76
$29.669.64
$2,467 .52
$1.044 .90
$582.93
$446 58
$4,4 09.10
$1,721.36
$554 76
$1.959.60
$7,078.60
$3,093.96
$1,870.42
$421 59
$3,227.28
$5.133.50
$2.936.75
$1.11 5.14
$561 .63
$3<17.77
$33 2.68
$307 17
S17.069.64
$1.720.40
$13.080.00
$672.64
$7,146.04
$1,798.34
AGENDA I Tli;M 1140
MARCil 9, 20 15
I tom
No .
63
54
55
56
67
Francis Avenue Reconstruction -PHASE 2 {Sta . 10+00 to 24+11_: CDBG 2015
"' ..... ,.
P•vm•tH "· DESCRIPTION
2.15 Re locate Water Meter
2.15 Adjus l Valvo Box
2.15 Wotor Service, LONG
2 .15 Wator Service, S HORT
2 ,15 Rernovu Exlsllno Fire
Hydrunl Assem bly and
Valve
SUBTOTAL, PART B
(PHA SE 2)
BAS E BID (PART A+
PART B)
QUANT.
4
4
8
14
2
Bid 1415-03 January 28, 2015
JB Coxwell JO Hi n so n
UNIT UNIT COST Tolol Cost QUANT. UNIT UNIT COST
fA $259 .00 $1 ,03600 4 El\ $548.0 1
EA $259 .00 $1,03600 4 EA $543.95
EA $1,030 .00 $8,240.<>0 8 EA $1,018 .33
EA $725 .00 $10,150.00 14 EA $925.12
EA 2 EA
$500.00 $1,000.00 $543.95
$605,877.65
S901 ,9RK.Otl
To tal Cost
$2 192 04
$2,175.80
$8,146.84
$12,051 .611
$1 ,087.90
$472,85 6.74
$7)2,295.89
JB Coxwell : Line Item 32 of Phase 2 has a written total of$1,176 . The actual total Is $1,576 f or a difference of $400.
AGENDA ITEM #4B
MARC il 9, 20 15