3-9-15 Amended Agenda Packet 1
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
March 9, 2015 - 6:30 PM
AMENDED AGENDA
Call to order
Invocation and pledge to the flag
1. A. Approve the minutes of the Commission Meeting of February 23, 2015.
B. Approve the minutes of the Commission Workshop of February 23, 2015.
2. Courtesy of Floor to Visitors
*A. Signing of Release of Settlement Agreement between the City of Jacksonville and the
City of Atlantic Beach with City of Jacksonville Mayor Alvin Brown.
3. Unfinished Business from Previous Meetings
A. Saltair Drainage and Sidewalk Improvements
B. Bull Park Playground Equipment
4. Consent Agenda
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE
ROUTINE BY THE CITY COMMISSION AND WILL BE ENACTED BY ONE MOTION IN
THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF THESE
ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE
CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. SUPPORTING
DOCUMENTATION AND STAFF RECOMMENDATIONS HAVE BEEN PREVIOUSLY
SUBMITTED TO THE CITY COMMISSION ON THESE ITEMS.
A. Authorize the City Manager to sign the St. Johns River Water Management District Cost-
Share Funding Program Application form for the Phosphorus Removal Project.
B. Approve the award of the recommended portion of Phase 1 of Francis Street
Improvements in the amount of $94,199.36 as recommended, and authorizing the City
Manager to execute the Construction Contract and authorize the City Manager to execute
a change order for Phase 2 and the remainder of Phase 1 of the project when 100%
reimbursement is authorized by Duval County CDBG Grant program.
5. Committee Reports
A. Appointment to the Board Member Review Committee.
B. Actuarial Valuation Report for Police Officers’ Retirement System.
C. Actuarial Valuation Report for General Employees’ Retirement System.
6. Action on Resolutions
None.
7. Action on Ordinances
A. Ordinance No. 20-15-130, Public Hearing and Final Reading
AN ORDINANCE AMENDING THE OPERATING BUDGET FOR THE CITY OF
ATLANTIC BEACH, FLORIDA FOR FISCAL YEAR BEGINNING OCTOBER 1,
2014 AND ENDING SEPTEMBER 30, 2015, AND PROVIDING AN EFFECTIVE
DATE.
2
8. Miscellaneous Business (Discussion only)
A. Marsh Preserve Improvements Phase I.
B. Interlocal Service Boundary Agreement between the City of Atlantic Beach and the City
of Jacksonville.
C. Tree Code Revisions.
9. City Manager
A. City Manager’s Report.
• 90-Day Calendar (March through May 2015)
10. Reports and/or requests from City Commissioners and City Attorney
Adjourn
Please Note: This meeting will be live-streamed and videotaped and can be accessed by clicking on the
Commission Meeting Video tab located on the home page of the City’s website at www.coab.us.
If any person decides to appeal any decision made by the City Commission with respect to any matter considered at any
meeting, such person may need a record of the proceedings, and, for such purpose, may need to ensure that a verbatim record
of the proceedings is made, which record shall include the testimony and evidence upon which the appeal is to be based.
Any person wishing to speak to the City Commission on any matter at this meeting should submit a request to the City Clerk
prior to the meeting. For your convenience, forms for this purpose are available at the entrance to the Commission
Chambers.
Every effort is made to indicate what action the City Commission is expected to take on each agenda item. However, the
City Commission may act upon any agenda subject, regardless of how the matter is stated on the agenda.
In accordance with the Americans with Disabilities Act and Section 286.26, Florida Statutes, persons with disabilities
needing special accommodation to participate in this meeting should contact the City Clerk by 5:00 PM, Friday, March 6,
2015.
*Item 2A was added.
WELCOME
To the Atlantic Beach City Commission Meeting
We will conduct meetings of the City Commission with a level of civility and respect that
the democratic process deserves. This allows for better public input and supports
making the best decisions for the citizens who we are here to serve.
We ask that everyone in the meeting practice the following principles of Respect for
each other.
RESPECT
Retrain from putdowns, criticism and personal attacks
Encourage others to state their views
Support each other, even if you don't agree
Practice active listening
Express yourself assertively, not aggressively, not submissively
Collaborate, do not compete or collude
Trust each other, unless and until such trust is violated
The New Managers Toolkit: 21 Things You Need to Know
IN ATTENDANCE:
MINUTES
REGULAR CITY COMMISSION MEETING
February 23, 2015
CITY HALL, 800 SEMINOLE ROAD
AGENDA ITEM #lA
MARCH 9, 2015
Mayor Carolyn Woods City Manager Nelson VanLiere
Mayor Pro Tern Mark Beckenbach
Commissioner Jonathan Daugherty
Commissioner Jimmy Hill
Commissioner Maria Mark
Call to Order/Pledge:
Mayor Woods called the meeting to order at 6:30 p.m.
followed by the Pledge of Allegiance to the Flag.
1. Approval of Minutes
City Attomey Richard Komando
City Clerk Donna L. Bmile
Recording Secretary Nancy E. Bailey
Commissioner Daughe1iy gave the Invocation,
A. Approve the minutes of the Commission Meeting of February 9, 2015.
B. Approve the minutes ofthe Commission Workshop ofFebruary 9, 2015.
Mayor Woods asked if there were any conections to the above minutes. There were no conections, so Mayor
Woods stated the minutes will stand as submitted.
2. Courtesy of Floor to Visitors
Mayor Woods opened the Comiesy of the Floor to Visitors. She welcomed the audience and explained the
process for public comments.
Chris Jorgensen, 92 W. 3rd St., addressed the opening of Club Drive stating a solution would be to put a
sidewalk in. He also addressed wrong minded vs. right minded giving examples of each.
No one else from the audience spoke, so Mayor Woods closed the Courtesy of the Floor to Visitors.
A. Proclamation declaring April24, 2015 as Arbor Day in Atlantic Beach.
Mayor Woods read the Proclamation in its entirety and proclaimed April 24, 2015 as Arbor Day in
Atlantic Beach. Mr. Van Liere explained that proclaiming Arbor Day is a part of the requirements for
the process of becoming a Tree City USA.
3. Unfinished Business from Previous Meetings
None.
4. Consent Agenda
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY
THE CITY COMMISSION AND WILL BE ENACTED BY ONE MOTION IN THE FORM LISTED
BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS. IF DISCUSSION IS
DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE
CONSIDERED SEPARATELY. SUPPORTING DOCUMENTATION AND STAFF
February 23, 2015 REGULAR COMMISSION MEETING
AGENDA ITEM #lA
MARCH 9, 2015
Page 2
RECOMMENDATIONS HAVE BEEN PREVIOUSLY SUBMITTED TO THE CITY COMMISSION ON
THESE ITEMS.
A. Acknowledge receipt of the Monthly Building Department Activity Rep01i for January 2015.
B. Declare list of property as surplus so that the items on it may be disposed of in the most
beneficial way to the City.
C. Extend the contract for small asphalt paving repairs with Tom's Asphalt Repairs, Inc. for one
year (March 1, 2015 through February 28, 2016) at the current bid prices.
D. Authorize the Mayor to sign grant applications for HMGP Wind Mitigation and Emergency
Generator Replacement for the Public Safety Building.
Mayor Woods read the Consent Agenda. Mayor Woods pulled Item A, Commissioner Hill pulled Items C &
D.
Motion: Approve Consent Agenda Item B as read.
Moved by Daugherty, Seconded by Mark
Votes:
Aye: 5-Beckenbach, Daugherty, Hill, Mark, Woods
Nay: 0
MOTION CARRIED
Mayor Woods stated the permits and construction for this month as compared to a year ago have increased by
70% in the value of the improvements and an 18% increase in the permits and 46% increase in the number of
inspections. She stated our Building Depmiment is quite busy and she believes it may be time to increase
staff in the Building Depmiment. She also stated 60% of the inches of trees that came down were replaced.
Discussion ensued. Mayor Woods pointed out that staff salaries are paid through the permit fees so it is not
an additional burden on our ad valorem taxes. Mr. Van Liere rep01ied that Dan Arlington has now stmied
working full time.
Commissioner Hill asked if there were other bidders and what was the status of the extension of the contract
for asphalt. Mr. Layton explained they didn't go back out and rebid this; it was bid two years ago and when
they extended it they have one more year under that contract. He stated they did look at the price of asphalt
and as a part of our resurfacing there is an adjustment clause in the Jacksonville contract and it is down about
2% from four years ago. He stated, as these are small patches, most of the cost is not in the asphalt, it is in
the labor to do it. He stated the things they are doing on a larger basis like Saltair, etc. are all being bid out;
anything beyond a patch is being bid out.
Commissioner Hill asked what is the wind mitigation. Mr. Deal stated it is for shutters.
Motion: Approve Consent Agenda Items A, C and D as read.
Moved by Daugherty, Seconded by Mark
Votes:
Aye: 5-Beckenbach, Daugherty, Hill, Mark, Woods
Nay: 0
MOTION CARRIED
February 23, 2015 REGULAR COMMISSION MEETING
5. Committee Reports
None.
6. Action on Resolutions
None.
7. Action on Ordinances
A. Ordinance No. 20-15-130, Introduction and First Reading
AGENDA ITEM #lA
MARCH 9, 2015
Page 3
AN ORDINANCE AMENDING THE OPERATING BUDGET FOR THE CITY OF ATLANTIC BEACH,
FLORIDA FOR FISCAL YEAR BEGINNING OCTOBER 1, 2014 AND ENDING SEPTEMBER 30, 2015,
AND PROVIDING AN EFFECTIVE DATE.
Mayor Woods read the Ordinance by title.
Motion: Approve Ordinance No. 20-15-130 as read.
Moved by Daugherty, Seconded by Mark
Mr. Van Liere explained this backfills the appropriation for the funds for the decorations. Mayor Woods
reiterated this is for the decorations in the Town Center area during the holidays. She stated the Town Center
provides the funds and we do the work, so it is no cost to the City. Mr. VanLiere clarified they gave us more
than we had anticipated at budget time so the work has been done and this is some housekeeping.
Votes:
Aye: 5-Beckenbach, Daugherty, Hill, Mark, Woods
Nay: 0
MOTION CARRIED
8. Miscellaneous Business (Discussion only)
A. Saltair Drainage and Sidewalk Improvements.
Public Works Director Doug Layton explained the project, stating they received bids and they were higher
than anticipated. He stated they had a 10% contingency line item in the project and were not able to fund that
beyond the $4,000 mentioned in the staff report. He stated they would like to award it and leave the $4,000
in for contingency. Discussion ensued.
It was the consensus of the Commission to move this item forward for action on the next agenda.
B. Bull Park Playground Equipment.
Mr. Layton summarized his staff report, explaining there was $75,000 in this year's budget to replace the
playground equipment in Bull Parle He answered questions from the Commission.
It was the consensus of the Commission to move this item forward for action on the next agenda.
9. City Manager
A. City Manager's Report.
February 23, 2015 REGULAR COMMISSION MEETING
• 90-Day Calendar (March-May 2015)
AGENDA ITEM #lA
MARCH 9, 2015
Page 4
Mr. VanLiere stated the tipping fee agreement went through both the committees in Jacksonville and should
be on their agenda for approval tomonow night.
He reported the Pension Board agreed with the actuary to reduce the investment earnings assumption from
8% to 7%. He stated as the projection of the investments earned goes down the City would have to put in
more, which they have indicated will be an increase of about $410,000 for next year's budget.
Related to the Seminole Road project, he stated Mr. Layton did an inquiry of contractors who lay curbs and
the cost between rolled curb and ve1iical curb is an average of $2/ft. He stated as they are designing the
project, he would like the Commission to agree on whether they are going to go with a Miami curb or a
vertical curb before they come back with the plan. Discussion ensued. It was the consensus to go with the
Miami curb.
Reported the electrical lines cross Seminole Road 27 times.
Commissioner Beckenbach stated he wants sidewalk where there is none currently on the eastern portion of
Seminole Rd. and requested they put lights on both sides of road.
Commissioner Hill stated he wants a low cost entrance sign put at the island.
Mr. VanLiere stated Jeremy Hubsch will have something on the next agenda regarding the Tree Ordinance.
10. Reports and/or requests from City Commissioners and City Attorney
City Clerk Bartle
• Reported that the Board Member Review Committee will meet this Wednesday to interview eight
applicants for the Community Development Board and Commissioner Hill will probably have
something on the next agenda for either reappointing or appointing new members to the Board.
Commissioner Daugherty
• Addressed the parking problems along the beach entrances and asked staff to look into it to see what
they can do for this summer season before it becomes another problem this year.
Commissioner Mark
• Asked if DOT is planning to resurface the bridge when they are done with the bridge work.
• Reported on the first Beaches Trolley Citizens Advisory Committee meeting last week. Stated the
second meeting will be at Jacksonville Beach City Hall on Thursday at 5:00 p.m. to discuss routes,
pick-up and drop-off points, etc.
• Gave a summary on the first community meeting of the Mayport CRA which focused on the
boundaries of the CRA and choosing the top projects to address first.
• Wants to move forward with a covered bus stop at Maypmi and Plaza. Discussion ensued.
• Stated the crosswalk at the Coast Guard Station now has a button to push that activates three yellow
blinking lights on each of the signs on either side of the road, which may be an option to look at for
our busy crosswalks.
February 23, 2015 REGULAR COMMISSION MEETING
Commissioner Beckenbach
AGENDA ITEM #lA
MARCH 9, 2015
Page 5
• Asked where we are on the annexation. Mr. Komando explained where the process is, stating he is
going to have the proposed agreement as a discussion item on the next agenda.
• Asked about the status ofthe Robe1i St. ditch. Mr. Layton stated the work has stmied.
Commissioner Hill
• Asked if the trolley will have a bicycle rack on the front. Commissioner Mark stated they do and
noted she also spoke for the surfers so they can transport their surfboards.
• Stated there are a lot of residents parking on the street ovemight on the oceanfront. He stated
residents aren't supposed to do that. He stated he wouldn't mind looking into tighter enforcement on
that and would like to designate some cmi specific spots. He stated he will meet with the Chief to see
if he has any thoughts on that before he pushes too far forward with it.
Mayor Woods
• Agrees they should look into the parking.
• Asked if they, as a City, should stmi looking at prope1iy that could be tumed into parking lots for the
Town Center area.
• Stated she wants staff to look at locations to put more bike racks. Commissioner Hill suggested a
Park and Ride area where people could park their cars and then ride their bikes in.
• Reiterated that the Robe1i St. ditch has stmied and neighbors are very excited. Gave kudos to
Commissioner Beckenbach and Mr. Kosoy at DOT for their work on this and asked that the City
Manager prepare a thank you letter to Mr. Kosoy for her to sign.
• Heard from some residents that the Johnson Island under the intracoastal bridge is a mess and they
need to clean it up. Mr. VanLiere stated Mr. Kosoy called about that today and stated Bridge Tenders
is potentially looking at doing something with that and they are asking a lot of questions about the
bridge. He asked him to ask the City Clerk if we have any records on any permits that were pulled in
the past. Discussion ensued. Mr. VanLiere clarified Mr. Kosoy was just talking about records for the
bridge, the maintenance of the bridge, permits for the bridge, etc.; he wasn't talking about the island.
Adjournment
There being no fmiher business to come before the Commission, Mayor Woods declared the meeting
adjoumed at 7:32p.m.
ATTEST:
Donna L. Bartle, CMC
City Clerk
Carolyn Woods
Mayor/Presiding Officer
MINUTES OF WORKSHOP OF
AGENDA ITEM #lB
MARCH 9, 2015
ATLANTIC BEACH CITY COMMISSION HELD ON FEBRUARY 23,2015
PRESENT:
ALSO:
Call to order.
Mayor Carolyn Woods
Mayor Pro Tern Mark Beckenbach
Commissioner Jonathan Daugherty
Commissioner Jimmy Hill
Commissioner Maria Mark
Nelson VanLiere, Interim City Manager
Donna Bartle, City Clerk
Nancy E. Bailey, Recording Secretary
Mayor Woods called the meeting to order at 5:03p.m. in the Commission Chamber.
1. Explanation of Process
Mayor Woods stated the Commission has met with the Charter Review Committee and heard their input
on how they arrived at the recommendations they made and the Commission will now decide what they
will put on the ballot for a referendum.
2. Courtesy of the Floor
Mayor Woods opened the Courtesy of the Floor to Visitors. She welcomed the audience and explained
the process for public comments. No one spoke, so Mayor Woods closed the Courtesy of the Floor to
Visitors.
3. Major Topic Recommendations
Mayor Woods asked the City Attorney to explain how they will present the information on the ballot to
the voters. City Attorney Komando explained there are two different ways they can present these
amendments on the ballot. He stated they can be put on individually, based on subject, so that the voter
would have to vote yes or no to approve or disapprove, but that will make a very long ballot. He stated
the other way is they could have a complete Charter replacement where there is just one option for the
voter to approve the Charter as a whole, which is the way it appears the Charter was amended back in
1993. Mayor Woods asked if they can have a hybrid where they have a group of things that are more
just housekeeping and then a couple of key issues that they believe may need to be separated out. Mr.
Komando stated he has never seen it done that way but does not know that there is a prohibition to doing
it that way.
AGENDA ITEM #lB
MARCH 9, 2015
The Commission discussed the amendment recommendations of the Charter Review Committee, with
Mr. Kornando clarifying as necessary, and will move the following forward to be put on the ballot for
Referendum:
Article II, Section 5 -Make up of commission, commissioner districts and qualifications. Consensus
was to put on the ballot as a separate item.
Article II, Section 6 -Residency -Consensus was to put on the ballot.
Article II, Section 8 -Consensus was to put on the ballot.
Article II, Section 9(13) and (3) -Consensus was to put on the ballot.
Article II, Section 9(8)(9) Leasing of City property (14) Protection of Parks-Discussion ensued and
consensus was to work on the language and Mayor Woods asked the Commissioners to give City
Attorney Komando their input and they will discuss again at the next workshop. Mr. Komando stated
there was a two-step analysis from the Charter Review Committee and they kind of skipped over step
one which he is interpreting by their comments to him that they are okay with it. He stated the first step
was that they wanted to remove any discussion about the parks from subsection (9) and subsection (8)
and create the new subsection of (14). He asked if there was any issue with taking parts out of
subsections (8 and 9) and creating (14). The Commission agreed to that. Mr. Komando stated then he
believes that should be on the ballot and on the new subsection (14) he will rework some of the language
relating to leases. Discussion ensued.
Commissioner Hill asked when they bring these final issues to ballot, what education process will exist
to get the public informed of the details. Mr. Koman do explained for any item to make it to the ballot, it
has to be approved by Ordinance by the Commission, so they will have the actual Ordinance which
discusses the addition, deletion and modification. He stated that will go on for two readings and they
will have public hearing on that as well, and from there the ballot language makes it to the Supervisor of
Elections. He stated what comes out on the actual ballot is relatively minimal, just the title and the 75
word description. Discussion ensued. Mayor Woods stated they will get new language and bring this
section up again at the next workshop.
Article II, Section 1 0 -Consensus was to put on the ballot.
Article II, Section 8 -Appointing committees -Consensus was to put on the ballot.
Article II, Section 11 -Consensus was to put on the ballot. Commissioner Mark stated she had a
suggestion on the grammatical language which she will send to Mr. Komando.
Article II, Section 16 -Consensus was to put on the ballot.
Article II, Section 20 -Consensus was to put on the ballot.
Article III, Section 22 -Residency requirements of the City Manager -Discussion ensued. Mr.
Komando stated this was hotly debated by the Committee who decided they would leave it in the hands
of the Commission so they would have the ability to waive the requirement without it having to go to a
Charter amendment. Further discussion ensued. Consensus was to put on the ballot as a stand-alone
-2-
item.
Article III, Section 22(1)-Consensus was to put on the ballot.
AGENDA ITEM # 18
MARCH 9, 2015
Article III, Section 22(2) -Consensus was to put on the ballot with changes in number of years from
three to five and adding assistant department head.
Article III Section 22( 4) -Consensus was to put on the ballot.
Article III, Section 24 -Consensus was to put on the ballot.
Article IV, Section 28(4)-Consensus was to put on the ballot.
Article IV, Section 29(1)-Consensus was to put on the ballot.
Article V, Section 31 -Consensus was to put on the ballot.
Article V, Section 32-Consensus was to put on the ballot.
Article IX, Section 39-Consensus was to put on the ballot.
Article IX, Section 36-Consensus was to put on the ballot.
The Commission will pick up the discussion of Article IX, Section 43 at the next workshop on March 9,
2015.
Adjournment
There being no fmther discussion by the City Commission, Mayor Woods declared the meeting
adjourned at 6: 1 7 p.m.
ATTEST
Donna L. Bartle, CMC
City Clerk
-3-
Carolyn Woods
Mayor/Presiding Officer
AGENDA ITEM:
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
Saltair Drainage and Sidewalk Improvem ents
AGENDA ITEM #3A
MARCH 9,2015
SUBMITTED BY: Douglas E. Layton , PE ~ (. e' .CJ
Public Works Director ~ C c::::;;,.t:.) l._ __ _
DATE: February 9, 2 015
BACKGROUND: 4 bids for the Saltair project were received on 1/20/15. The base
bids ranged from $375,540.50 to $952,930 , excluding co ntingency . The
base bid includes drainage improvements along Magnolia Street (from
Sturdivant to David) and Poinsettia Street (from Sturdivant to Seaspray)
and s idewalk improvem ents along Sturdivant (from Magnolia to Sherry).
BUDGET: $380,000 including contingency
RECOMMENDATION: Approve the award of th e subject project at the budget amount
of $380,000 including $4,459.50 in contingency.
ATTACHMENTS: Project Bid Tabulation
Bull Park Option 2 1L-4622c
Powder Coat Plastic Deck Otl\er e e e<® • -~;,..a' :.-ft .,, I #_.,j -"""' . ~ PlAY MORE
Recreational
Products & Services
CITY OF ATLANTIC B EACH
CITY C OMMISSION MEE TING
STAF F RE PORT
AGENDA ITEM 1#4A
MA IKII 9. 2015
AGENDA ITEM: Application fo r Cost-Sh are Funding for Phosphoru s Removal Project at th e
Wastewater Treatment Plant
SUBMITTED BY:
DATE:
Donna Kal uzn iak , Utility Directotg,
Febn1a1·y 18, 2015
STRATEGIC PLAN LINK: N/A
BACKGROUND: Du ring the City's most rece nt Department of Envi ronment al Protection (DEP)
permi t renewal for th e wastewater treatment plant issued in May 20 14, DEP imposed a limi t for t he
amou nt of ph osp horus di sc harged to the St. Johns River. Whil e th e Cit y c urre ntly meets thi s limi t,
future flow in creases will requ ire additiona l treatment.
A sma ll chemical addi ti on facili ty will be designed and co nstructed to remove the phosphorus to mee t
the app roved levels.
The St. Johns River Wa ter Management Di st ri ct (SJ RWMD) has cost-share f un din g availab le for FY
2015 -2016. The project contributes to an SJRWMD Init iati ve fo r improv ing water quality in th e
Lower St. J ohns River and meets th e app li cat ion critelia for th e cost-share funding.
BUDGET : T he esti mated construction co s t fo r the project is $200,000. ff awarded , SJRWMD grant
wo uld contri bu te 33 pe rcent of the cost, or $66,000, with the rema in ing $134,000 funded by the City.
Funding will be req ues ted durin g th e bud ge t process for FY 15-16.
RECOMMENDATIONS: Authorize th e City Manager to sign th e St. John s River Water
Management District Cos t-Share Funding Program App li cation form for th e Phosphoms Removal
Project.
ATTACHMENTS : None
' REVIE WED BY CITY MANAGER: ----n_ ~ ~""' ./!
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM # 4B
MARCH 9, 2015
AGENDA ITEM: Francis Street Improvements
SUBMITTED BY: Douglas E. Layton, PE
Public Works Director
DATE: February 13, 2015
BACKGROUND:
2 bids for the Francis Street Improvement project were received on
1/28/15. The Phase 1 portion of the bids ranged from $259,439 to
$296,110. Phase 1 anticipated water, sewer, stormwater and street
improvements on Frances from Dutton Road to Jackson Road.
All bids received exceeded the funds available. Discussions were held
with Duval County staff and the Contractor. It was agreed a portion of the
Phase 1 work approximating the funding available could be awarded to
J.D. Hinson as the lowest and best evaluated bidder.
Bids were also received on 1/28/15 for Phase 2 of the project. The bids
for phase 1 & 2 combined were $732,296 & $901,988. Phase 2 of the
project extends the Francis Street improvements from Jackson Road to
Dutton Island Road. This phase (and the remainder of Phase 1) is
anticipated to be added to the construction contract by change order upon
funding by the Duval County CDBG Grant program.
BUDGET: Phase 1: $91 ,386 with 100% reimbursement from the Duval County
CDBG Grant program. Project No. PW 1502.
Additional Phase 1 funding: $2,813.32 from the utility maintenance
budget Code 400-5504-533-3400
Phase 2: Currently unfunded. Funding have been requested from the
Duval County CDBG Grant program for both phases in the amount of
$779,000
RECOMMENDATION:
AGENDA ITEM# 4B
MARCH 9, 2015
Approve the award of the recommended portion of Phase 1 of Francis
Street Improvements in the amount of $94,199.36 as recommended, and
authorizing the City Manager to execute the Construction Contract
and
authorize the City Manager to execute a change order for Phase 2 and
the remainder of Phase 1 of the project when 100% reimbursement is
authorized by Duval County CDBG Grant program.
ATTACHMENTS:
Bid Tabulation
Award Recommendation Tabulation
REVIEWED BY: _·-7.£_y·__;~Y/;_c_. --""u---=~.:::.;,._!_~---L---------
Francis Avenue Reconstruction • Phase 1 (Sta 5+00 to 10+00): CDBG 2015
Bid 1415-03 January 28, 2015
JB Coxwell JD Hinson
Item Measure
No. Payment
No.
DESCRIPTION QUANT. UNIT UNIT COST TOTAL COST QUANT. UNIT UNIT COST
1 2.01 Mobilization (MUST BE 1 LS 1 LS
THE SAME VALUE AS $101,000.00 $101,000.00 $44,426.25
PHASE 2)
2 2.02 Maintenance of Traffic 1 LS $15,525.00 $15,525.00 1 LS $18,411.25
3 2.03 Site Work 1 LS $15,250.00 $15,250.00 1 LS $7,969.50
4 2.04 Staked Silt Fence 100 LF $30.00 $3,000.00 100 LF $3.16
5 2.05 Excavation 1 LS $10,500.00 $10,500.00 1 LS $6,649.50
6 2.06 Quality Control Testing 1 AL 1 AL
(Allowance) $1,000.00 $1,000.00 $1,000.00
7 2.07 Concrete Driveway, 6" thick 277 SY $40.00 $11,080.00 277 SY $62.44
8 2.07 Concrete Sidewalk, 4" thick 51 SY $42.00 $2,142.00 51 SY $67.25
9 2.08 Asphalt Pavement 1156 SY $32.25 $37,281.00 1156 SY $39.23
10 2.09 12" x 18" ERCP 147 LF $46.50 $6,835.50 147 LF $73.11
11 2.09 15"RCP 5 LF $88.40 $442.00 5 LF $101.77
12 2.10 Curb Inlets (less than 4 2 EA $2,648.00 $5,296.00 2 EA $3,089.71
13 2.10 Inlet, FDOT Type C 1 EA $2,108.00 $2,108.00 1 EA $2,450.84
14 2.11 Curb & Gutter, Miami 1010 LF $12.00 $12,120.00 1010 LF $16.90
15 2.12 Sodding 678 SY $5.25 $3,559.50 678 SY $4.47
16 2.13 Sign, STOP 1 AS $555.75 $555.75 1 AS $550.00
17 2.14 24" White Stripe, 10 LF $26.00 $260.00 10 LF $22.00 THERMOPLASTIC
18 2.15 8" PVC WM (DR 25) 599 LF $37.40 $22,402.60 599 LF $30.D2
19 2.15 6" PVC WM (DR 25) 25 LF $67.00 $1,675.00 25 LF $30.33
20 2.15 2"PVCWM 20 LF $38.00 $760.00 20 LF $28.19
21 2.15 8" 45 degree Bend Dl MJ 4 EA $351.00 $1,404.00 4 EA $489.90
22 2.15 6" 45 degree Bend Dl MJ 2 EA $285.00 $570.00 2 EA $422.22
23 2.15 2" 45 degree Bend PVC 6 EA $31.00 $186.00 6 EA $274.68
24 2.15 8" Gate Valve 2 EA $1,355.00 $2,710.00 2 EA $1,415.72
25 2.15 1 0" x 8" Tapping Sleeve & 1 EA $2,925.00 $2,925.00 1 EA $3,212.39 IVA IVA
26 2.15 6" Tapping Sleeve & Valve 1 EA $2,225.00 $2,225.00 1 EA $2,566.75
27 2.15 2" Tapping Sleeve & Valve 1 EA $283.00 $283.00 1 EA $892.99
28 2.15 8" x 6" Tee Dl MJ 2 EA $516.00 $1,032.00 2 EA $587.35
29 2.15 6" x 2" Reducer Dl MJ 1 EA $239.00 $239.00 1 EA $372.14
30 2.15 6" Pipe Plug 1 EA $130.00 $130.00 1 EA $332.88
31 2.15 Sample Point 2 AS $345.00 $690.00 2 AS $667.12
32 2.15 Water Service, LONG 9 EA $1,030.00 $9,270.00 9 EA $1,091.17
33 2.15 Water Service, SHORT 8 EA $725.00 $5,800.00 8 EA $817.21
34 2.15 Sanitary Sewer Manhole 3 EA $3,255.00 $9,765.00 3 EA $3,641.96 less than 4 feet\
35 2.15 8" PVC gravity sewer pipe 88 LF $45.00 $3,960.00 88 LF $44.13 (SDR35)
36 2.15 Connect Existing 8" PVC 3 EA 3 EA
sanitary sewer pipe to $144.00 $432.00 $1,659.62
manhole
37 2.15 6" Lateral connection to 8" 1 EA 1 EA
gravity sewer pipe $677.00 $677.00 $649.53
38 2.15 Cap existing 6" Lateral 2 EA $510.00 $1,020.00 2 EA $282.80
SUBTOTAL, PART A (PHASE 1) $296,110.35
TOTAL COST
$44,426.25
$18,411.25
$7,969.50
$316.00
$6,649.50
$1,000.00
$17,295.88
$3,429.75
$45,349.88
$10,747.17
$508.85
$6,179.42
$2,450.84
$17,069.00
$3,030.66
$550.00
$220.00
$17,981.98
$758.25
$563.80
$1,959.60
$844.44
$1,648.08
$2,831.44
$3,212.39
$2,566.75
$892.99
$1,174.70
$372.14
$332.88
$1,334.24
$9,820.53
$6,537.68
$10,925.88
$3,883.44
$4,978.86
$649.53
$565.60
$259,439.15
AGENDA ITEM # 4B
MARCH 9, 2015
nom Mtnur•
No. P•!::•nl
1 201
2 202
3 2,03
4 2.04
5 2.05
6 2.06
7 2.07
8 2.07
9 208
10 2.09
11 2.09
12 210
13 2 10
14 2 10
15 2 10
16 2 10
17 2 10
18 2 10
19 2.11
20 2 11
21 2 11
22 2 12
23 2.13
24 2 14
?.5 21:l
26 2.15
2"1 2 16
28 2 15
29 215
30 2 .15
31 2.15
3Z ~ 15
33 2 15
34 2.15
35 2.15
36 2 15
37 2 15
38 2.15
39 2.15
40 2.15
4 1 2.15
42 2 15
43 2.15
44 2.15
45 2.15
46 2.15
47 2 15
48 2 15
49 2.15
50 2.15
51 2.15
52 2 1S
Francis Avenue Reconstruction· PHASE 2 (St a. 10+00 to 24+11): CDBG 2015
Bid 1415-0 3 January 28, 2015
JB Coxwell JD Hinson
DESCRIPTION QUANT. UNIT UNIT COST TOTAL COST QUANT. UNIT UNI"TCOST
Moblllzallon (MUST BE 1 LS 1 LS
THE SAME VALUE AS $10 1,000.00 $101.000.00 $4 4,426.25
PHASE 11
Malnten11nc~ of Traffic 1 LS $40,280.00 $40,280.00 1 LS $18,•11 1.25
SlleWork 1 LS $56,500.00 $56,500.00 1 LS $17,316.75
Stakod Sill Fonc~ 1060 LF $7.50 $7,980,00 1060 LF $2.76
Exoevallon 1 LS $55,565.00 $55,565.00 1 LS SI9,Q98.75
Oualll y Control Teeling 1 AL $2.00000 $2 .000.00 1 Al $2.000.00 Allovr.~ncol
Concrete Oroveway. 6" lhlck 229 SY $40.00 $9,16000 229 SY $62.94
Concrete Sidewalk. 4" lho<:k 357 SY $42.00 $14,994 .00 357 SY $55.23
Asphalt Pevomenl 3120 SY $30.00 $93,600 .00 3120 SY $34 .48
12" x '18" ERCP 136 LF ~46.40 $6,310.40 136 LF $66.10
15"RCP 100 LF S88.00 $6,800 .00 100 LF $63.30
Curb Inlet. (less than 4 teet) 2 EA S2,648.00 $5,296 00 2 EA $3,216.21
Curb Inlet, FOOT T)'lle 8 1 EA $2,:!35.00 $2,235.00 1 EA $3,099.81 loss then 4 feetl
Inlet. COJ Type C (less 1 EA $2,279.00 $2.279.00 1 EA $2 ,577.3•1 than 4 feetl
Con noel 15" pipe to exis ting I EA S I ,746.00 $1.746.00 1 EA $1 ,131.9~ Inlet
12" x 18" U·ondwall 1 EA $1,142 .00 $1 ,1~2.00 1 EA $1,754.56
Endwell. 15" Straoght 1 EA S l ,373,00 $1 ,373 00 1 EA $1,83 1.09
15" Pipe plug 1 EA $638.00 $638.00 1 EA $936.73
Curb & Gutter, Miami 1357 LF $12.00 $16.284.00 1357 LF $16.18
Robbon cutb 1345 lF $15.85 $21.318.25 1345 LF $17.06
Curb & Gutter. COJ 30 LF $12 .50 $375.00 30 LF $18.15 Standa rd
Sodd lf19 558 SY $5.25 $2,982 00 568 SY $-1 .74
Sign. STOP 3 AS $555.00 $1,665 00 3 AS $550.00
24" White Stnpe, 30 LF S26.00 $780 .00 30 LF $22.00 THERMOPLAST IC
Adjust &ewer mahnol& top 6 EA $5 19.00 $3,114.00 6 EA $1,018.96
8" PVC WM (DR 251 OB8 LF S35.50 $35,074 ,00 988 LF $30.03
6" PVC WM (DR 25) 88 LF $34.00 $2,992.00 88 LF $28.04
4" PVC WM (OR 25) 45 LF $5.5 .00 $2,475 00 45 LF $23.22
2" PVCWM 27 lF S38.00 $1 ,026 00 27 LF $21.59
6" 90 degree Bend 01 MJ 1 EA $3 10.00 $310.00 1 EA $446.58
8" 45 degree Bend 01 MJ 9 EA $35 1.00 $3,159.00 9 EA $489.90
6" 46 degroo Bend 01 MJ 4 EA $394.00 $1.570 .00 4 EA $•130.34
2" 45 degree Bend 0 1 MJ 4 EA $3 1.00 $124 .00 4 EA $138.69
8" 22 .5 deg ree Bend 0 1 MJ 4 EA $351 .00 $1.404 00 4 EA $489.90
8" Gate V•lve 5 EA $1,355.00 $6,77500 5 EA $1,415.72
6" Gato V~lve 3 EA $986.00 $2.958.00 3 EA $1,03 1.32
4" Gate Valvo 2 EA $895.00 $1.790.00 2 EA $935.2 1
2" Geto Valve 1 EA $464.00 $464.00 1 EA $421.59
8' Tappin g Sloavo & Valve 1 E A $2,884.00 $2,884.00 1 EA S3,2~7.28
6" Tapping Sl eeve & Valve 2 E.A $2,225.00 $4.450 00 2 EA $2,566.75
8" x 6" Tee 01 MJ 5 EA $516.00 $2,580 00 5 EA $587.35
8" x 4" Toe 0 1 MJ 2 EA $488.00 $976.00 2 EA $557.57
8" X 2" Teo 01 MJ 1 EA $492.00 5492.00 1 EA $56 1.63
4" x 2" Reduce r 0 1 MJ 1 EA $2 15.00 5215.00 1 EA $347.77
o· Pipe Plug 1 EA $129.00 $129 .00 1 EA $332.88
4" Pope Plug 1 EA $105.00 $105.00 1 EA $307.17
6" Line Slop and Cap 3 EA $5,326.00 $16,978 00 3 EA SS,689.8S
6" Thrustblock 2 EA $7,7 18.00 $15.436 .00 2 EA $860.20
Remove Exla tlng 6" WM Cl 800 LF $20.00 $16,000 .00 800 LF $16.35
sample Poi nt 1 AS $348.00 S348 .00 , AS $672.:5 4
Flre Hydrant Assombly 2 A S $2,964.00 $5,928 00 2 AS $3,573.02
Relocalo Weter Motcr 1 AS 138 1 $1,381 00 1 AS $I, 7Q S.34
TOTAL COST
$44,426.25
$18,411 25
$17.316 75
$2,92S60
$19.098.75
$2,000.00
$14 .41326
$19,717 11
$107,5r7.60
$8 .989.60
$6,330,00
$6.~32A2
$3,099 .81
$2.577.34
$1,131 .98
$1 .754 .56
$1 ,831 .09
$936.73
$21.956 26
$22,945 70
$544.50
$2.692.32
$1.650.00
$660 00
$6,1 13.76
$29.669.64
$2,467 .52
$1.044 .90
$582.93
$446 58
$4,4 09.10
$1,721.36
$554 76
$1.959.60
$7,078.60
$3,093.96
$1,870.42
$421 59
$3,227.28
$5.133.50
$2.936.75
$1.11 5.14
$561 .63
$3<17.77
$33 2.68
$307 17
S17.069.64
$1.720.40
$13.080.00
$672.64
$7,146.04
$1,798.34
AGENDA I Tli;M 1140
MARCil 9, 20 15
I tom
No .
63
54
55
56
67
Francis Avenue Reconstruction -PHASE 2 {Sta . 10+00 to 24+11_: CDBG 2015
"' ..... ,.
P•vm•tH "· DESCRIPTION
2.15 Re locate Water Meter
2.15 Adjus l Valvo Box
2.15 Wotor Service, LONG
2 .15 Wator Service, S HORT
2 ,15 Rernovu Exlsllno Fire
Hydrunl Assem bly and
Valve
SUBTOTAL, PART B
(PHA SE 2)
BAS E BID (PART A+
PART B)
QUANT.
4
4
8
14
2
Bid 1415-03 January 28, 2015
JB Coxwell JO Hi n so n
UNIT UNIT COST Tolol Cost QUANT. UNIT UNIT COST
fA $259 .00 $1 ,03600 4 El\ $548.0 1
EA $259 .00 $1,03600 4 EA $543.95
EA $1,030 .00 $8,240.<>0 8 EA $1,018 .33
EA $725 .00 $10,150.00 14 EA $925.12
EA 2 EA
$500.00 $1,000.00 $543.95
$605,877.65
S901 ,9RK.Otl
To tal Cost
$2 192 04
$2,175.80
$8,146.84
$12,051 .611
$1 ,087.90
$472,85 6.74
$7)2,295.89
JB Coxwell : Line Item 32 of Phase 2 has a written total of$1,176 . The actual total Is $1,576 f or a difference of $400.
AGENDA ITEM #4B
MARC il 9, 20 15
AGENDA ITEM:
SUBMITTED BY:
DATE:
BACKGROUND:
RECOMMENDATION:
ATTACHMENTS:
CITY COMMISSION MEETING
STAFF REPORT
Appointment to the Board Member Review Committee
Donna L. Bartle, City Clerk~~
February 12, 2015
AGENDA ITEM# SA
MARCH 9, 2015
The Board Member Review Committee (BMRC) was created by
Resolution No. 05-04 on April 11, 2005 and was later amended by
Resolution No. 06-03 on February 13, 2006 and Resolution No.
12-08 on April 9, 2012. The purpose of the Board Member
Review Committee is to encourage citizens to apply to serve on the
City's boards and committees including requesting applicants to
consider boards or committees other than those that they originally
applied for, to review and consider available applications when
vacancies occur, to consider recommending existing board and
committee members to an additional term and to make
recommendations to the Mayor as to which applicants to appoint to
fill those vacancies.
Board Member Review Committee citizen members will be
appointed by the Mayor subject to approval of the commission.
Citizen member Solomon Brotman's 1st term will expire on March
27, 2015. Citizen members may serve two 2-year terms and he has
expressed an interest in being considered for reappointment to an
additional te1m.
Below is a list of applicants to consider for membership on the
Board Member Review Committee.
1) Solomon Brotman (cunent member-te1m expires on 5/27115)
2) Judy Hoedel-Workman (new applicant)
3) Glad Hogan (new applicant)
4) Jay Wilson (new applicant)
Consider each of the four applicants and reappoint/appoint one
member to serve on the Board Member Review Committee for a 2-
year term beginning on March 28, 2015 and ending on May 27, 2017.
1) Resolution No. 12-08
2) Board Member Review Committee Membership List
3) Applications/resumes on all four candidates
RESOLUTION NO. 12-08
AGENDA ITEM# SA
MARCH 9, 2015
A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA AMENDING THE
NUMBER OF MEMBERS, APPOINTMENT OF MEMBERS AND MEMBERSHIP
CRITERIA FOR THE BOARD MEMBER REVIEW COMMITTEE, PROVIDING FOR
AN EFFECTIVE DATE AND FOR OTHER PURPOSES.
WHEREAS, a Board Member Review Committee was created by the Mayor and Commission by
Resolution 05-04 adopted on April11, 2005 and amended by Resolution 06-03 which was approved on
February 13, 2006, to review applications and make recommendations for the appointment and
reappointment of members to the city's Boards and Committees, and
WHEREAS, it is desirable to replace the City Manager as a member on this Committee with
another citizen member.
NOW THEREFORE, be it resolved by the City Commission ofthe City of Atlantic Beach as
follows;
SECTION 1. Creation: Resolutions 05-04 and 06-03 of the City of Atlantic Beach creating and
amending the BOARD MEMBER REVIEW COMMITTEE shall be fmther amended as follows.
SECTION 2. Purpose: The purpose of the Board Member Review Committee is to encourage
citizens to apply to serve on the city's boards and committees including requesting applicants to consider
other boards or committees than those that they originally applied for, to review and consider available
applications when vacancies occur, to consider recommending existing board and committee members to
an additional term and to make recommendations to the Mayor as to which applicants to appoint to fill
those vacancies.
SECTION 3. Membership: There will be a total of six (6) members on this Committee. The first
member will be one of the sitting City Commissioners, who shall serve as chairman ofthe Committee,
shall serve a one-year term and will be eligible for additional terms. Each one-year term for the
Commissioner shall begin on December 1st. This member shall be appointed by the Mayor and be subject
to the approval of the commission. The second, third, and fourth members shall be citizens of Atlantic
Beach. They will be appointed by the Mayor subject to approval of the commission. The citizen members
shall have backgrounds or experience in committee work or human resources. The citizen appointments
shall serve two-year te1ms which will be staggered and be eligible to serve a second two-year term. The
fifth member will be the chairman of the board or committee for which vacancy or re-appointment is
currently being considered. They shall serve only for those meetings where membership on their board or
committee is being considered. The City Clerk shall serve as a non-voting member and perform all
necessary administrative duties.
SECTION 4. Duties and Responsibilities
(a) Review available applications for vacancies on city boards and committees and
interview applicants as the Committee determines necessary to make informed recommendations.
(b) Receive input on the needs of the boards and committees that have vacancies for
consideration as to the geographical, professional and philosophical balances needed so that each of those
boards and committees can successfully accomplish their intended purposes established by the Mayor and
Commission.
CITY OF ATLANTIC BEACH
Board Member Review Committee (BMRC)
AGENDA ITEM# SA
MARCH 9, 2015
Created by Resolution No. 05-04 on Apri/11, 2005; Amended by Resolution No. 06-03 on Feb. 13, 2006;
Amended by Resolution No. 12-08 on Apri/9, 2012
Total of Six Members (5 voting members & 1 non-voting member): Commissioner member-1 year term-no term
limit; Three Citizen Members-2 year term-2 term limit; Chairman of the board or committee for which vacancy is
currently being considered; City Clerk-non voting member.
NAME & ADDRESS
James "Jimmy" Hill
3 72 ih Street
Solomon G. Brotman
2041 Beach Avenue
Atlantic Beach, FL. 32233
Rita Pierce
483 Aquatic Drive
Atlantic Beach, FL 32233
Jeny Johnson
2322 Beachcomber Trail
Atlantic Beach, FL 32233
Chairperson of Related Board
or Committee being addressed
Staff Liaison for Related
Board or Committee being
addressed
Donna Bartle
POSITION/
EXP. DATE
CHAIR
Commission Member
Regular Voting Member
1st Tenn exp. 12/1/15
Citizen Member
Regular Voting Member
1st Term exp. 3/27/15
Citizen Member
Regular Voting Member
2nd Tenn exp. 3/27/16
Citizen Member
Regular Voting Member
2nd Term exp. 5/14116
Board/Committee Chair
Voting Member
No expiration
Attends meeting to provide
information to applicants being
interviewed and to the BMRC
members
No expiration
BUSINESS HOME/CELL/
EMAIL
(904) 759-2758
(904) 249-2041
(904) 396-4091
(904) 396-9091 FAX
(904) 241-1974
ritapierce 1 @hotmail.com
(904) 372-7064
(904) 923-7033
Jhnsnjrry 1654@bellsouth.net
Varies Varies
Varies Varies
City Clerk/Recording Secretary (904) 247-5809 dbat1le@coab.us
(904) 247-5846 Fax
All Official Correspondence Should Be Mailed to:
800 Seminole Road
Atlantic Beach, FL 32233
Email: dbartle@coab.us
Name: Solomon (Sol) G. Brotman (02/15)
Date of Bh·th: June 23, 1956
Office Address: 3647 Hendricks Avenue, Jacksonville, Florida 32207
Married to Leslie Joan Wilkinson Marital Status:
Children:
Education:
Elizabeth Brotman Daniel (Born 11-24-83)
Post Doctoral:
University of Florida College ofDentistly
Comprehensive Dentistly Program
Cettificate in General Dentistly December, 1990
Doctoral:
University ofMatyland School ofDentistty
Baltimore College of Dental Surgety
I;>egree awarded-Doctor ofDental Surgety May, 1980
College:
Washington and Lee University 1973 to 1976
Towson University Summers 1974 and 1975
Professional Activities:
AGENDA ITEM #SA
MARCH 9, 2015
Dr. Brotman has been engaged in the private practice of general dentistry since July,
1980. In providing comprehensive care of his patients, he maintains patticular emphasis on oral
reconstruction, preventive oral health care, management of orofacial pain and temporomandibular
joint dysfunctions. Service has been provided as an expeti consultant in all aspects of dentistty.
Dr. Brotman is the only dentist in private practice in Nmtheast Florida to be a Master in the
Academy of General Dentistty and Eligible for Board Cettification in General Dentistty. He is
presently one of fewer than two hundred private practice dentists worldwide to have these
credentials.
Appointed Public Service
Florida Board ofDentistty 1996-2000
CHAlRMAN 1999-2000 Vice Chaitman 1998
Chairman, Continuing Education 1997-1999, Budget 1997,
Legislation 1999-2000, Infection Control1997-2000
Jacksonville Human Rights-Commission2002-2006
Chairman, Rules Committee 2003-2006
Secretaty 2004
City of Atlantic Beach Board Member Review Committee 2013-
Professional Memberships:
American Association of Dental Examiners 1997-2004
By-Laws Committee 2000, Chairman 2001-2004
Parliamentarian 2001-2004
American Dental Association 1977-present
Florida Dental Association
Nmth East District Dental Association
Jacksonville Dental Society
University of Florida Facial Pain Center Journal Group 1993-1997
Jacksonville-St. Luke's Dental Study Group
FOUNDING PRESIDENT 1987-1988
Academy of General Dentist1y 1980-present
North East Florida AGD PRESIDENT 1989
Nmtheast Florida Mass Disaster Team 1995-2005
Hospital and Teaching Affiliation:
Lecturer-Nova Southeastern Dental School2006-2009
Clinical Assistant Professor-University of Matyland Dental School200 1-
Clinical Assistant Professor-University ofFlorida College of Dentistry
Depmtment of Operative Dentistty 1986-2008
Parker E. Mahan Facial Pain Center 1992-2008
Active Medical Staff-University Medical Center In
Jacksonville 1984-1998
Courtesy Medical Staff-Baptist Medical Center 1984-1998
Dental Director-Therapeutic Homes in Jacksonville (extended
care adult psychiatric facility) 1984-1987
Jacksonville Health Education Programs-Teaching Staff 1984-1987
Active Teaching and Adjunct Medical Staff-Sinai Hospital
in Baltimore 1982-1984
Certifications
AGENDA ITEM# SA
MARCH 9, 2015
Cettificate for Human Pmticipants Protection Education for Research Teams, National
Cancer Institute, March 2008
Health Insurance Pmtability and Accountability Act & Privacy General Awareness for
Researchers, University of Florida, March 2008
Research and Other Projects:
Practitioner-Investigator, The National Dental Practice Based Research Network Study
N01, Cracked Tooth Registry. University ofFlorida, Southeast Region. 2014-
Practitioner-Investigator, Dental Practice-Based Research Network Study 6,
Questionable Occlusal Carious Lesions. University of Florida, Florida/
Georgia Region. 2009
Practitioner-Investigator, Dental Practice-Based Research Network Study 5.3,
Longitudinal follow-up of restorations placed or replaced/repaired in DPBRN .
Studies 3 and 4.University of Florida, Florida/Georgia Region. 2009-2012
Practitioner-Investigator, Dental Practice-Based Research Network Study 3-4, Reasons
for replacement or repair of dental restorations. University of Florida, Florida!
Georgia Region. 2009
A Twenty Five Year Retrospective of Conservative TM Joint
Therapy in 110 Patients 1983
Re-creation of Compiler and Assembler Language for D17-B
(Minuteman Missile On-Board Computer) 1976
Benchmark of High Speed Computational Languages for
Commercial and Industrial Use 197 5
Publications:
Technical Editor-The Doctors Office (a monthly journal for health care professional and
their staffs) 1986
AGENDA ITEM# SA
MARCH 9, 2015
The Dentists office (a monthly journal for dentists and their professional
staff) 1983-1986
The Dentists Patient Newsletter (the nations largest circulation) 1984-
2007
The Successful Practice 1984
"My Turn" Guest Editorial, ADA News October 20, 2003
'Managed Health Care and Orofacial Pain" Orofacial Pain and Related Disorders WB
Saunders and Co. Aprill997 pp.297-307
'A New Way to Look at an Old Condition" Cranio-The Joumal ofCraniomandibular
Practice Januaty 1995 p.l
'Temporomandibular Joint Sounds "Clicking Jaws" Patt III
Treatment" J. Nmth East Dist Dent Assoc June, 1992 pp. 6
'Temporomandibular Joint Sounds "Clicking Jaws" Part II
Diagnosis' J. Nmth East Dist Dent Assoc April, 1991 pp.S-6
'Temporomandibular Joint Sounds "Clicking Jaws" PattI
Clinical Examination' J. Nmth East Dist Dental Assoc March, 1991 pp. 5-6
'Use of an Interpreter in a Hospital Dental Clinic' Profiles in Hospital Marketing
July, 1982 pp. 62-65
'Computers in the Professional Office-Software' Journal of the MD State Dental
Assoc April, 1981 pp. 11-14
Abstract appeared in September, 1981 ofDental Abstracts and Joumal ofthe
American Dental Association in November 1981
Abstracts: The following were edited and abstracted for a special section of the
October 1982 issue ofDental Abstracts (Vol. 27 No. 10)
Abelson The Revolution in Computers and Electronics
Branscomb Electronics and Computers: An Overview
Meindl Microelectronics and Computers in Medicine
Davis Computers and Electronics for Individual Services
Birnbaum Computers: A survey of Trends and Limitations
Original Seminars and Lectures Presented:
'Risk Management and Reimbmsement in Facial Pain Management' Louisiana State
University Health Science Center Dental School. J anuaty 31, 20 15
'Unlocking the Mysteries of the Intraoral Exam' St. Vincent's Medical Center Primary
Care Residency Program (PGY 1-3) April25, 2013
'Clinical Failures in Orofacial Pain Management and Clinical Failures Resulting in
Orofacial Pain' University ofMatyland Orofacial Pain Center July 6, 2012 and others. (Annual
course)
"Ethics and Professionalism" Nova Southeastern University School of Dentistry
September 16, 2009.
'Professional Ethics and Risk Management' Nova Southeastern University School of
Dentistry September 16, 2009 and others. (Annual Course)
Keynote Speaker-Inaugural F. Harold Wi1th Program on Professional Ethics and
Responsibility. Louisiana State University Health Science Center Dental School September 11,
2009.
'Failures in Facial Pain Diagnosis and Management' University of Maryland Depattment
of Restorative Dentistry AEGD Program. August 28,2008 and others (Annual course).
'Advanced Diagnosis in Craniofacial Pain and Pathofunction' University ofFlorida
Facial Pain Center Continuing Education. December, 2007 and fifteen other dates. (Annual
course)
AGENDA ITEM# SA
MARCH 9, 2015
'Risk Management in Advanced Facial Pain Diagnosis and Management" University of
Florida Facial Pain Center Alumni Update Tampa, FL May, 2006
'Professional Ethics and Jurisprudence' Jacksonville Dental Society and Clay County
Dental Assoc. October, 2005 and others Northeast District Dental Hygiene Assoc. March 8,
2003 and others
'Risk Management in Facial Pain Management Practice' University of Florida Facial
Pain Center, August, 2005 and others
'Facial Pain Evaluation in Clinical General and Specialty Dental Practices' Wake
County Dental Society. Raleigh, NC May, 2005.
'Risk Management in Treatment Planning for Implants" First Coast Implant Study Club
February 19, 2002
'Occlusion, Appliance Therapy & Facial Pain' Alpha Omega Dental Fraternity,
May 3, 2001
'Advanced Techniques in Dental Implants' First Coast Implant Study Club,
March 12, 200 I
'Risk Management in Clinical Dental Practice' Holton-Puriton Study Club,
J anumy 18, 200 I
'Failures in Implant Dentistty-Clinical Risk Management' First Coast Implant Study
Club Februmy 8, 2000
'Professional Ethics and Changes in Dental Practice' Holton-Puriton Study Club
Janumy 20, 2000
'Risk Management Including Treatment Protocols and Recordkeeping' Duval Dental
Study Club May 11, 1999, Holton Purinton Study Club April 8, 1999.
'Orofacial Pain Protocols for the 21st Century' American Academy of Orofacial Pain.
May 2, 1998 Washington, D.C.
'Risk Management and Professional Ethics' Holton-Purinton Study Club. March 5, 1998.
'Orofacial Pain Management in the 21st Century' Amer Acad of Head, Neck and
Orofacial Pain. August 14, 1997. Boston.
'Medicolegal Aspects of Oro facial Pain Management' Univ of Florida Coli Dent Fac
Pain Center Mini-Residency. Aprill6, 1997.
'Orofacial Pain and Managed Care' American Academy ofOrofacial Pain. Februmy 15,
1997. San Diego.
'Diagnosis and Management of Facial Pain in Private Dental Practice' Duval Dental
Study Club. Sept-Dec, 1996. (4 sessions)
'Dental Practice Management-Present and Future Reimbursement Programs and
Financial Planning' Univ ofFlorida Coli Dent June 21-22, 1996.
'Managed Care and Orofacial Pain' PE Mahan Facial Pain Center Update Program Univ
of Florida Coli Dent April19, 1996.
'Dental Forensics-Mass Disaster Ante-Mortem Teamwork' Duval County Coroner's
Office October 21, 1995.
'TMD Evaluation and Management...:.. Consideration in Claims Management and
Litigation' Jacksonville Association of Defense Counsel. August 26, 1995.
'Dental Practice Management-Present and Future Dental Reimbursement Programs'
Univ of Florida Coli Dent. May 21, 1995.
'TMD-Fact and Fiction' Florida Claims Assoc. Feb 18, 1994.
'Effective TMD and Facial Pain Policy' Anthem health Plans of Florida. November 1,
1993.
'In-Service Training for Faculty and Staff of the University of Florida Facial Pain Center'
1992 (3 sessions)
'Dental Management of Medically Compromised Patients' University of Florida College
ofDentishy Jacksonville. Lecturer and Course Co-Director 1991-92 (18 sessions) and 1992-93.
AGENDA ITEM# SA
MARCH 9, 2015
'TMD for Rehabilitation after Workman's Comp Accidents' Rehab Claims Service.
Orlando. April 19, 1991.
'TMD-What the Research Really Shows' Florida Claims Association. Febmaty 7,
1991.
'Case Management and Prosthodontics Considerations in a Patient After Neurosurgery'
UFCD CDP XI December 9, 1989 and St. Lukes Study Club. April3, 1990.
'Computers in a Dental Office-An Update' St. Lukes Dental Study Club. August 1988.
'Medical Histoty and Information Gathering in Treatment of Craniofacial Pain' St.
Lukes Dental Study Club. October, 1987.
'Treatment Planning and Decision Making' University of Florida College ofDentistly
Jacksonville. Lecturer and Course Director. 1986-1987 (12 sessions)
'The Copper Tube Impressions-A Clinical Demonstration' Alpha Omega Fraternity.
Februaty, 1983.
'Computers in the Dental Office' Notthwest Dental Study Club. October, 1981. Sinai
Hospital. December, 1983.
'Periodontal Initial Therapy Re-evaluation' Univ of MD Dental School, Depattment of
Periodontics, August 1981. Sinai Hospital. August, 1982 and November, 1983.
Honors and Awards:
Selected OneJax Silver Medallion Humanitarian Award 2012
Selected Ban1c of America Local Hero Award 2007
Selected, "The Top Dentists in America", 2004-present
Jewish Community Alliance Service Award 2005
Selected, "Best Dentists in Jacksonville", Jacksonville Magazine 2004-present
Selected, "Notable Alumni of Washington & Lee University", 2004
Fellow, Pierre Fauchard Academy, 2003
Fellow, International College ofDentists, 2001
Naming, Brotman Orofacial Pain Center, Univ ofMatyland 2000
Diplomate, American Board of Forensic Dentistty 1997
Fell.ow, Academy of Dentistry International 1996
Fellow, American College of Dentists 1992
Leadership Jacksonville 1991-92
Master, Academy of General Dentistty 1991
Fellow, Academy of General Dentistty 1989
Jewish Family Services Community Service Award 1988
Other Activities:
Life and Specialty Ventures (LSV) Regional Dental Director 2014-
Includes all responsibilities with Florida Combined Life
Florida Combined Life (Florida Blue) Dental Director 2009-2014
Total Quality Networks, Inc. Executive Vice President 1994-2012
Image Dynamics, Inc. Chief Financial Officer & Director
(advetiising, marketing and public relations) 1980-1983
Community Foundation ofNotiheast Florida Trustee 2015-
Programs and Initiatives Committee 2015-
0NEJAX-FOUNDING CHAIRMAN 2005-2006
Senior Advisoty Council2012-
Dana-Farber Cancer Institute
Claudia Adams Barr Program Scientific Advismy Panel, 2011-
Depmtment ofPopulation Sciences Committee of Visitors, 2001
Marathon Challenge Governing Board 2000-2011
United Way ofNmtheast Florida
Stein Fellow Mentor 2011-2013
Stein Fellow Selection Panel 2011-
University ofNmth Florida Pre-Professional Advismy Committee 2013-
Pre-dental student Mock Interviews 20 14
Pre-dental student mentor ( cunently 3 students) 20 13-
Pre-dental Society Lecturer 2014
Pre-medical Society Program Panelist 2013
Florida Depmtment of Health
Consultant-Medical Expe1t
Consultant-Fiscal review
Volunteer Dentist-Project Dentists Care/ Donated
Dental Services
Hands-On Jacksonville PRESIDENT 1997
2012-
2000-2012
1998-
Jewish Family and Community Services PRESIDENT 1992-1994
Mental Health Foundation of Jacksonville
CHAIRMAN Community Board 1988-1989
Jacksonville Lacrosse Club 1985-1991
PRESIDENT 1986-1989 Co-Captain 1986-1989
Gulf Coast Dental Outreach Board of Directors 2007-2012
Founding Board member
River Garden Holding Company (Home for the Aged)
Board ofDirectors 1997-2003
Jacksonville Jewish Federation Board of Directors 1992-1997
Florida Marine Resources Council-County Whale Watch Co-ordinator 1999-2001
Florida Depmtment of Health Impaired Practitioners Comm 1998
Florida Depa1tment of Health Committee on Health Care Credentials 1997-98
Leadership Jacksonville 1991-1992
Leadership Development Team 2003-2005
Chairman-Health Day 2001, 2002, 2003, 2005
Center for Corporate and Family Health Vice Chahman 1990-1993
Jacksonville Community Council, Inc. 1991-
Expe!t Referee-Symposium on Computer Applications in
Medical Care 1983-1992
Expe1t Referee-Medinfo 89 and Medinfo 92
Member-MENSA (since 1974)
USILA/NILOA Ce1tified Referee 1989-2001
Boston Marathon Finisher 1997, 1998, 2001,2003,2007
Hobbies/Interests: Reading, running, kayaking, wine collecting
AGENDA ITEM #SA
MARCH 9, 2015
EDUCATION
James "Jay" Wilson Ill
1842 Hickory lane, Atlantic Beach, FL 32233
804.221.3211
jayrbwilson@gmail.com
University of South Carolina, Columbia, SC
Bachelor of Administration in Psychology, May 2004
Member of Psi Chi, the International Honor Society in Psychology
Assisted in two published Medical journals (Molecular Psychobiology and Sports Psychology)
Student-Athlete Men's Soccer
Earned Dean's list designation
GPA: 3.3
PROFESSIONAL EXPERIENCE
Stryker Craniomaxilfofaciaf, Jacksonville, Fl, 2012-2014
Sales Representative
AGENDA ITEM# 5A
MARCH 9, 2015
• Plan, direct and coordinate the selling of product portfolio to achieve corporate objectives and maximize volume and
profitability.
• Consulted with Marketing on playbooks, and marketing material newly launched products
• Perform field calls to variety of health care professionals, including on-call and operating room consultation for surgical
specialtsts.
• Lead the effort to change mindset of surgeons and hospital administration, while fostering and strengthening key industry
relationships.
• Implement new sales plans and effective marketing strategies to position the organization competitively and exceed
territory objectives.
• Create and execute new record keeping system to track sales, history, and market trends to increase efficiency.
• Used lessons learned from l<arrass Negotiation Course to secure sole source a~reements which helped achieve 30% growth
in 2013
Stryker Craniomaxillofacia I, Richmond, VA 2010-2012
Associate Sales Representative
• Developed crucial relationships with decision makers in hospital administration and health care systems.
• Created and executed sales and action plans for sales growth strategy.
• Developed business plan for the surgical instrument and implant markets that ensured attainment of growth objectives.
• Achieved 30% sales growth in first year within assigned territory.
• Awarded MVP of Phase 3 training class in April, 2011
• Awarded Sales Rep of the Month
• Awarded Team Player award
• Finished at 111.8% PTQ 2011, and at 101.8% PTQ 2010
Driven Marketing, Dallas, TX 2007-2010
Director of Sales
• Developed a co-promotional marketing platform that allowed discounts for events, products and services to participating
organizations and companies.
• Selected to develop and provide presentations relevant to the return on investment inherent to utilization of the products
and services offered by the J. Reider Group
• Recognized, for increasing sales from $0 to generating over $1.7 million in revenue for fiscal years2007-2009 during tenure
as the Marketing and Sales Director for Driven Marketing in the Dallas Market.
• Managed a team of 121nside Marketing/Sales reps
• Managed a team of 50+ Outside Sales reps
FOREIGN LANGUAGES
Portuguese-beginner level
05/06/2014 10:25 FAX
Morgan Stanley
May 5, 2014
To whom it may concern,
AGENDA ITEM# SA
MARCH 9, 2015
Wealtll Managtment
One Blue Hill Plaza
Suite 100
P=-l River, NY 10965
tel 845 731 2500
fax 845 m 2550
toll free 888 848 5067
It is my pleasure to be writing this letter recommending Jay Wilson. I had the
opportunity to work with James for approximately two years. During this time I was able
build a relationship with him professioJ).ally and personally. Please accept this letter to
learn the reputation of the qualities he has.
First of all I would like to describe his dedication. Whether it is from bringing a
sense of urgency to every work task he has, to making sure all ofhis personal matters are
in prder, be attru;:ks every day to truly exemplify the expression "Seize the day". He takes
personal pride in himself. Therefore, any task no matter how small or large he would go
above and bey9nd and nev~f ~~tlle Wf tbe \>~e-mimmum, lli$ wofk W9ul4 alnw~t leave
a signature.
The next thing that remarkable was his teamwork. Jay's brunble nature and
approachability allowed for him to spread him self out to his teammates. He could work
with anyone and make them feel comfortable to ask tough questions that they could work
through together. While giving of his time be never seemed to ever take a step back in
his ovm personal work. He always believed that the best way to improve· his situation
was to help improve the ones around him first.
Finally I want to address his leadership. He always believed in leading from
amongst and never from above. He would never ask or expect anyone to perform a task
if he had not done and understood it already. Therefore, he had a way to motivate others
to expect the best out of themselves because they saw him generate the best of himself. I
was abie to watch Jay cufti.vate some of the largest and most productive teams in the
nation. His team still holds records in many of the most important categories within the
company. I assure you that this wasn't a coincidence, but a pattern of coaching and
developing talent.
Jay was instrwnental for my development. Few people I have worked with have
left as much of~ impact. I strpngly recommend Jay for any position, opportunity or
endeavor that he pmsues. He will-~ valuable to any organiZation. · ·
Sincerely,
~hd~:
Joseph Brunelli
Financial Advisor
Morgan Stanley
914 589 9960
Morgan Stanley Srnith llarnty LLC. Member SII'C.
MICROFIXATION
To Whom It May Concern:
AGENDA ITEM# SA
MARCH 9, 2015
Please accept this as my personal letter of recommendation for Jay Wilson. As a Sales Representative
for Biomet Microfixatlon and former sale rep for Stryker, I have seen firsthand Jay's exceptional sales
skills, managerial skills, and how he immediately became an integral member of the company. Now, a
few years later, he is in pursuit of new opportunities to expand on his considerable skills. I have
personally tried courting and recruiting him for my current company based in Jacksonville, FL.
Jay has a winning attitude that embraces ali challenges and encourages collaboration. The phrase uteam
player" is often overused, but Jay is truly that. He draws the best out of every person, promotes talent
and has succeeded at every task handed to him. To better my services, I use many of Jay's ideas and
practices. These ideas and practices are now being mirrored by many other regional managers and sales
representatives.
Jay is also an effective leader. He clearly communicates expectations and notes strengths to better
improve his team's performance. Out of the multiple sales reps I have known over the years, Jay was is
the only one that continues to show high amounts of profit and with high marks every year.
It is my pleasure to recommend Jay Wilson for any position or endeavor that he may seek to pursue. He
will be a valuable asset for any organization.
Sincerely,
Michael Balger
Sales Representative
GO·. 8lPq. 5 31-L-\-
1520 Tradepor1 Drive
Jacksonville, FL 32218·2480
omce: 004.741.4400
Fax: 904.741.4500
WIWI.blom&lmictofixalm.com
LORENZ PLATING SYSTEMS I LACTOSORB I STERNALOCK I PECTUS BAR I MIMIX I TMJ I DISTRACTION I HTR I LORENZ SURGICAL INSTRUMENTS
______________________ ............ ..
KINGSTON
GENERAL
HOSPITAL
To Whom It May Concern:
7(> SlUAIH S:I~EET
K:NGSfON. ONTARIO
K 7L 2'17
Ttl: 6 i 3-541:3·.121?
AGENDA ITEM# SA
MARCH 9, 2015
Please accept this letter as my personal letter of recomme11dation tor James Wilson. I have
known Jay tor over 10 years and he has played an integral part in my personal life nnd
professional life. We ha\'e worked together. as well as been teammates on a varsity soccer team
at a high collegiate leveL
Now that he is in pursuit of new opportunities to expand his abilities, 1 have no doubts that he
will be an asset to your organization. Jay is an accomplished and sdf motivated individual who
never seems to be content \Vith just being average. Through his easy going and open minded
nature. he is always looking at personal and profession improvement.
Jay has a winning attitude that embraces all challenges as an opportunity lo succeed. His hnrd
working and positive attitude is contagious, which always encourages collaboration. The phrase
''team player" is often over used, but Jay is truly that. He draws the best out of people, promotes
talent and shares his and their successes.
l've known him to go above and beyond. and have ahvays seen him reach his goals, even if not
successful in his .first attempts. Jay is incredibly intelligent and an amazing leader. He seems to
learn from his mistakes and loves to share his experience and knowledge with others
It is with great pleasure that 1 write to you in recommendation of James Wilson. As a honest and
caring individual with strong moral values 1 am certain he will make an extremely valuable asset
to your organization.
ffyou have any questions. please do not hesitate to contact me.
Felipe Pereira B.Sc., M.D.
F.R.C.S.C. Candidate
Orthopaedic Surgery Resident
Queen's University
938 Swanfield Street
Kingston, ON. K7M OAS.
Email: felipe.pereira(f_iJqueensu.ca
Tel: 613.449.4433
Fax: 613.544.917
An Accrecil1ed reoct·,ing Hospiiol <Jffiiiuted with Quer~n·s :_:rtiversity .lervin(J SouH1eostern Ontario tor more them 1SO yocus.
---------------------------------··---···-····
GRS
AGENDA ITEM# SB
MARCH 9, 2015
Gabriel Roeder Smith & Company
Consu ltants & Actuaries
CITY OF ATLANTIC BEACH POLICE OFFICERS' RETIREMENT
SYSTEM
ACTUARIAL VALUATION REPORT
SEPTEMBER 30, 2 01 4
ANNUAL EMPLOYER CONTRIBUTION
IS DETERMINED BY THIS VALUATION
TO BE PAID IN THE EMPLOYER FISCAL YEAR ENDING
SEPTEMBER 30, 2016
GRS
Febr uary 17, 20 I 5
Gn bricl Roeder Smi th & Compnny
C:un~ult.mt~ & Actmlr!l'\
Th e Board of Trus tees
City of At lantic Beac h
Police Office rs' Reti remen t Syste m
Atlan tic Beach, Florid a
D ea r Boa 1·d Members:
One Ea~t Brt~wnnl BlvJ.
~ui te505
Fr. l.nudc rd a lc, Fl. 3330 1·1 804
954.527.1616 phone
~54.525.0083 I:~x
www.!lil bricl roc dcr.co m
We are pleased t o sub mi t here in our September 30, 20 14 Actua r ia l Valua ti on Repo rt fo r the City of A tlantic Beach
Po lice O ffi cers' Retirement System. T he co ntributi on res ults apply to the City's ti sca l yea r end ing Se ptember JO,
20 16.
Th is repor t was prepa red at th e request of the Board of T ru stees and is intended for usc by th e Retiremen t Sys tem
and th ose designated or approved by the Board of T rustees. T hi s repo rt may be provided to parties oth er th an the
Retirement Sys tem on ly in its entirety and on ly w ith th e pe rmi ss i on of th e Board of T ru stees.
T he pur pose of th e valuati on is to meas ure th e Pl an's fun ding progress, to determi ne th e empl oye r co nt ri bution r ate
fo r the fi sca l yea r end in g Sep tember 30, 20 16.
Thi s report shoul d not be rel ied on f or any purp ose other than the purpose descr i bed above.
The developed find in gs i ncluded in thi s report co nsider data or other information through Sept em ber 30, 2014.
future actuar ial meHs urements may differ significantl y from th e curren t meas ure ments presented in thi s report due
to such fac tors as th e fo llowing: plan experience di ffering from th at anti cipa ted by th e eco nomi c or demo grap hic
ass umption s; changes in econo mi c or demograph i c ass umpti ons; i ncreases or decreases expec ted as part of th e
natural ope ration of th e meth odo l ogy used for these measurement s (such as th e end of an amorti zat ion pe ri od or
ad di ti onal cost or co nt ri but i on requ i rement s based on th e plan 's fund ed status); and cha nges in plan provi si ons or
applicable law. The scope of an ac l uar i al valua ti on docs not include an analysis of the potential range of such
fut ure measureme nts. Because of our rei iance on other so urces we d isclaim responsibi lity for any mate rial
ass umpti on or method sclectccl by oth er par ties.
T he ca lcul atio ns are base d upo n ass umpti ons rega rdin g future even ts, which may or may not ma teriali ze. T hey are
also ba se d upon plan prov isions th at arc outlin ed in thi s repo rt. l fyou have reason to believe th at the assump ti ons
th at we re used are unreasonab le, that th e pla n provisions are incor rec tl y described, or that co ndi t ions have changed
since th e ca lcu lat i ons were made, you should co ntact the auth or of this repott pri or to relyin g on in formati on in lh e
repott.
T he va luati on was based up on information fu rni shed by the City, co ncerni ng Pl an beneti ts, financ ial t ran sac tions,
pl an provi sions and active memb ers, termin ated memb ers, retirees and benefi ci ari es. We checked fo r internal and
year-to-ye ar co nsistency, but di d not oth erw ise audit th e data. We are not respo nsible for the acc uracy or
comp leteness of th e infonnat i on provid ed by th e City.
T he un dersigned actuaries are members of the Ame r ica n A cademy of A ctuar i es and meet the Qualification
Sta nd ards of th e American Academy of Act uaries to re nder the act uar i al opinions contained here in . The
The Board of Trustees
February 17,2015
Page 2
signing actuaries are independent of the plan sponsor.
This report has been prepared by actuaries who have substantial experience valuing public employee retirement
systems. To the best of our knowledge the information contained in this report is accurate and fairly presents
the actuarial position of the Retirement Plan as of the valuation date. All calculations have been made in
conformity with generally accepted actuarial principles and practices, with the Actuarial Standards of Practice
issued by the Actuarial Standards Board and with applicable statutes.
Respectfully submitted,
GABRIEL, ROEDER, SMlTH AND COMPANY
James J. Rizzo, ASA, MAAA
Senior Consultant & Actuary
Piotr Krekora, ASA, MAAA
Consultant & Actuary
Gabriel, Roeder, Smith and Company
TABLE OF CQNTENTS
SECTION I.li!.]_ UQ!l
A EXECUTIVE SUMMARY A-I
B VALUATION RESULTS
I. Participant Data B-1
2. An nu al Req uired Co ntributi on B-2
3. Ac tuari al Val ue of Bcne tit s and Asse ts B-3
4. State Prem ium Tax Revenues B-4
5. Fin ancia l Soundness B-5
6. Ac tu aria l Gains and Losses B-9
7. Rece nt l li story of Valuati on Re s ult s B-13
8. Rece nt Hi story of Requit·ed and Act ual Co ntributions B-15
9. Act ua ri al Assump ti ons and Cos t Method B-16
c PENS I ON FUND INFORMATION
I. Summary o f Asse ts C-1
2. Summ ary of Fund 's In come and Di sbursement s C-2
3. Reco nci I iati on o f DROP Accou nt s C-3
4 . Actuaria l Valu e of As sets C-4
5. Inve stment Rate of Return C-6
D MISCELLANEOUS I NFORMAT I ON
I. Rec onc i I iati on of Membe rship Data D-1
2. Stati sti ca l Da ta D-2
E SUMMARY OF PLAN PROV I S IONS E-1
f COMPARATIVE SUMMARY OF PRINCIPAL F-1
VALUATION RESULTS
Circular 230 No tice: Pursuant to reg ulations issued by th e IRS, to lh e extent this communication (o r any
attachment) conce m .v tax molters, it is not intended or wril/en t o he used, and cannot be us ed, for th e purpose
of (i) avoiding tax-related penalties under th e Int emal Revenue Code or (ii) marketing or recommeuding to
another party any tc1x-re lated matter addressed within. J:.:och taxpayer should seek advice based on th e
individual 's circ umstonces from 011 independent tax advisor.
GRS
SECTION A
EXECUTIVE SUMMARY
GRS
Revisions in Benefits
There were no revisions in benefits for the current year.
Revisions in Actuarial Assumptions or Methods
Beginning with this September 30, 2014 Valuation DROP balances are being included in Actuarial Accrued
Liability and in Plan Assets. This change has been made for consistency with GASB Statements 67 and 68 in
treatment ofDROP Balances.
In addition, upon the Board's approval, the investment return assumption has been lowered from 8.0% to 7.0%
per year and assumed rate of inflation has been lowered from 3.0% to 2.5% per year. These changes increased
the required contribution by approximately $131,000.
Actuarial Experience
Actuarial gains occur in a year whenever the experience of the plan is better than was assumed. For example, if
investment performance were better than the level being assumed in the actuarial valuation and costing process,
then an actuarial gain results and would have the effect oflowering the Minimum Required Contribution for the
year. Whenever more employees terminate employment than were assumed would terminate, fewer employees
are then expected to actually retire from the City, resulting in an actuarial gain for the plan.
Actuarial losses occur in a year whenever the experience of the plan is worse than was assumed. In the examples
given above, if the reverse were to occur, then actuarial losses would result. As another example, if salaries
increased in one year were higher than assumed, an actuarial loss would occur.
The actuarial valuation cost method which determines the Minimum Required Contribution is designed to produce
contribution requirements which remain level as a percent of payroll whenever the experience of the plan matches
the actuarial assumptions used and in the absence of plan changes. Contribution Requirements are also level
whenever actuarial losses exactly offset actuarial gains.
Analysis of Change in Employer Contribution
The components of change in the actuarially required contribution are as follows:
Contribution rate last year
Payment on UAAL
Experience (gain)/loss
Change in administrative expense
Change in normal cost before expenses
Revision in benefits
Revision in assumptions/methods (Employee Contr. Rate)
Change in State Revenue
Contribution rate this year
39.43 %
4.73
1.19
(0.25)
(0.63)
0.00
9.00
(0.34)
53.13 %
The Employer Contribution increased from the last valuation due to the change in assumptions and for reasons
related to the Plan experience as discussed in the next paragraph.
There was a net actuarial gain (Unfunded Actuarial Accrued Liability is lower than projected), primarily due to
GRS
City of Atlantic Beach Police Officers'
Retirement System
9/30/2014 Actuarial Valuation I A-2
fewer retirements and more terminations than assumed. The gain was partially offset by losses from lower than
assumed investment return of 6.3% on the actuarial value of assets (compared to the 8.0% assumed) and higher
than expected salary increases of 7.8% versus a 7.5% assumption. A small increase in the assumed dollar amount
of the State Revenue is also helping to lower the City contribution and due to a recent payroll reduction it will
represent a larger percentage of the projected payroll.
One of the reasons for a contribution increase relates to changes in factors used in development the amortization of
the Unfunded Actuarial Accrued Liability. The current funding method employs amortizing unfunded actuarial
accrued liability as a level percent of payroll with the annual payroll growth rate assumed to be 3.5% in the long
term. However, in accordance with the requirements of Ch. 112.64 (5) (a), F.S. this assumed payroll growth
used in developing the amortization payments, cannot exceed the actual average annual payroll growth rate
based on the last 10 years. This limit has been affecting ammtization amounts for the last several years. With
the continued payroll contraction, the 1 0-year average payroll growth rate decreased from 1.88% as of the last
valuation to (0.49)% for the year ending 9/30/2014. With a negative 10-year change in total payroll, the payroll
growth rate used in development of amortization payment is set at 0%, which is equivalent to a level dollar
ammtization method. As a result, the ammtization payment of the UAAL increased this year significantly
contributing to an increase in the contribution requirement. In addition, the decrease in the payroll caused the
payment of the UAAL to be a greater percent of payroll.
The remainder of this Report includes detailed actuarial valuation results, financial information, miscellaneous
information and statistics, and a summary of plan provisions.
GRS
City of Atlantic Beach Police Officers'
Retirement System
9/30/2014 Actuarial Valuation! A-3
SECTION B
VALUATION RESULTS
STATE PREMIUM TAX REVENUES
Year Ending 9/30/2014 Cumulative
A. Accumulated Excess Premium Tax Revenues
at the Beginning of the Year
B. Chapter 185 Receipts During Fiscal
Year Ending 9/30/20 14
C. Chapter 185 "Frozen" Receipts During
Fiscal Year Ending 9/30/1998
D. QualifYing Benefit Improvements
Since Chapter 99-1 Effective Date
E. Additionall85 Receipts During Fiscal
Year Ending 9/30/20 14 *
F. Accumulated Excess Premium Tax Revenues
as of 9/30/20 14 not less than beginning
of the year.
Minimum Compliance ($18,517)
A. Early retirement eligibility at 50 & 10
B. Normal retirement eligibility at 55 & 10
C. 10 year certain and life normal form
$ 120,454
96,217
70,289
18,517
7,411
120,454
Potential Future Benefits
Extra Benefits
A. None proposed
$
1,513,984
1,185,652
203,687
*Note: During the Fiscal Year ended 9/30/2014, "Chapter 185 receipts" totaled $96,217. This amount is
greater than the base amount of State premium tax moneys that was available in the past to be used by the City
to satisfy pmi of the Annual Required Contribution. However, per the current interpretation of the law, subject
to an actuarial certification, the City has now access to all Chapter 185 revenue to fund contribution
requirements and consequently there was no increase in the Accumulated Excess Premium Tax Revenues
(item E above).
GRS City of Atlantic Beach Police Officers'
Retirement System
9/30/2014 Actuarial Valuation I B-4
FINANCIAL SOUNDNESS
The purpose of this pmtion of the Report is to provide certain measures which indicate the financial soundness of
the program. These measures relate to shmt term solvency and long term solvency.
The various percentages listed in this Section as of a single valuation date are not that significant. What is
significant, however, is the trend of the rates over a period of years. It is also important to keep in mind that each
time benefits or assumptions are revised; actuarial liabilities are created or diminished. Any newly created
liabilities are financed systematically over a period of future years. All actuarially computed values in this analysis
are based on the actuarial assumptions utilized in the respective years' actuarial valuations.
Short Term Solvency
The ultimate test of financial soundness is the program's ability to pay all promised benefits when due. The
program's progress in accumulating assets to pay all promised benefits can be measured by comparing the market
value of assets with:
1. The actuarial present value of projected benefits payable to those already receiving benefits and to vested
terminations, and
2. The actuarial present value of accrued benefits payable to active pmticipants. This amount is based on
benefits earned to date without future credited service or salary increases.
The total of the two items should generally be fully covered by assets. That portion of the total of the two items
covered by assets should increase over time. Often assets continue to grow beyond the actuarial present value of
these two items.
Increases in benefits will, of course, adversely affect the trend in the years when such increases are first reflected
in the actuarial values. Although different actuarial assumptions would be used in the event of a termination of the
program, this test shows how much of the benefits accrued to date might be covered by assets in the event of a plan
freeze using the valuation assumptions.
GRS
'
..
· .. · . Police Officers ... .. . .· . ·•' · .. · .
9/30/2014 •.. ! .. 9/30/2013 ' ......... 9/30/2012 > .
I. Accumulated Contributions
of Active Members $ 432,695 $ 405,604 $ 381,408
2. APV of Projected Benefits in
Pay Status and for Vested
Terminations 8 299 283 1'2
' ' 7,238,073 6,752,314
3. APV of Accrued Benefits for
Active Pmticipants
(Employer Portion) 2,274,229 2 1,794,982 1,934,476
4. Total 11,006,207 9,438,659 9,068,198
5. Market Value of Assets 8,128,264 1 7,331,629 6,934,693
6. Assets as% of Total 74% 78% 76%
1 DROP balances are being included in Actuarial Accrued Liability and in Plan Assets.
2 Reflects changes in actuarial assumptions.
City of Atlantic Beach Police Officers'
Retirement System
9/30/2014 Actuarial Valuation I B-5
Long Term Solvency
Over the longer term, the solvency of an ongoing plan can be measured by comparing the Actuarial Value of
Assets to an amount known as the Actuarial Accrued Liability (AAL) under the Entry Age Actuarial Cost Method.
This item has often been called the "past service liability". Its derivation differs from the shmi term solvency value
derivation in several ways. The shmi term solvency liability number is based on the benefits accrued to date by the
participants while the long term solvency liability number is based on what the nmmal costs accrued to date by the
employer. In addition, the short term solvency asset number is the market value, while the long term asset number
is the actuarial value of assets. As in the case of the short term solvency values, the AAL is affected immediately
by any revisions in benefits or assumptions. The accumulation of assets to equal the AAL can be considered a
long range funding goal.
GRS
I .. < ·•.. · ... · .·.·•· . • • •••· . • ·... . . .• < •. > •> .. · .·· / . . < .
. . . . . . . I ;.\:ctuariaiValue of .1-~tuarialAccrued .%ofA~ ..
YaluatiO:n .. · •.. .Ass~ts . . •.. • • I.;iabili.ty~ . .. > Covet·ed )Jy
I Date (ill Thousands) · {in Tbouslfnds) . • As.sets ·.·.·.·
9/30/03 * $ 4,373 $ 5,986 73%
9/30/04 4,534 6,405 71
9/30/05 4,775 6,997 68
9/30/06 5,175 7,034 74
9/30/07 * 5,663 7,620 74
9/30/08 5,764 8,112 71
9/30/09 * 5,922 8,689 68
9/30/10 * 6,164 9,449 65
9/30/11 6,305 10,065 63
9/30/12 * 6,880 10,559 65
9/30/13 7,429 10,895 68
9/30/14 *'* * 8,270 12,656 65
*Reflects change in benefits, actuarial assumptions and/or method.
**DROP balances are included in Actuarial Accrued Liability and in Plan Assets.
City of Atlantic Beach Police Officers'
Retirement System
9/30/2014 Actuarial Valuation I B-7
ACTUARIAL GAINS AND LOSSES
The assumptions used to anticipate mortality, employment turnover, investment income, expenses, salary
increases, and other factors have been based on long range trends and expectations. Actual experience can vary
from these expectations. The variance is measured by the gain and loss for the period involved. If significant long
term experience reveals consistent deviation from what has been expected and that deviation is expected to
continue, the assumptions should be modified. The net actuarial gain (loss) for the past year is computed as
follows:
GRS
Derivation of'Experiellce<G~in(Loss) ) ... · · ..... ·.·····.•· •< .•
I. Last Year's UAAL
2. Last Year's Employer Normal Cost (mid-year)
3. Last Year's Actual City Contibution
4. Interest at the assumed rate on:
a. I for one year
b. 2 for half a year
c. 3 fi·om dates paid
d. a+ b-c
5. This Year's Expected UAAL
I+ 2-3 + 4d
6. This Year's Actual UAAL (before any
changes in benefits or assumptions)
7. Net Actuarial Gain (Loss): (5)-(6)
8. Gain (Loss) due to investments
9. Gain (Loss) due to other sources
City of Atlantic Beach Police Officers'
Retirement System
$3,466,384
182,782
659,420
277,311
7,311
26,377
258,245
3,247,991
3,152,575
95,416
(119,028)
214,445
9/30/2014 Actuarial Valuation I B-9
The fund eamings and salary increase assumptions have considerable impact on the cost of the Plan so it is
important that they are in line with the actual experience. The following table shows the histmy of actuarial fund
eamings and salary increase rates compared to the assumed rates.
": ,,
1
, ... ~nveshl1~nt Retllrn(AYt\) j "c", .... , Salarymcreas~ .~3_ ~C··C·"·' ... < < :. ,c .. ,"·c" · Year Ending ' .. ,, ,Actual·•",•"",• ••c Assumed :, Ac(u;ll
c,c
1 >Assumed
9/30/2003 2.2 8.0 8.8 6.5 %
9/30/2004 2.4 8.0 11.2 6.5
9/30/2005 4.4 8.0 15.1 6.3
9/30/2006 7.8 8.0 1.5 6.7
9/30/2007 9.4 8.0 12.8 6.6
9/30/2008 4.6 8.0 2.1 6.6
9/30/2009 3.8 8.0 11.0 6.4
9/30/2010 4.7 8.0 (0.0) 6.4
9/30/2011 2.2 8.0 3.8 7.4
9/30/2012 7.9 8.0 (0.8) 7.6
9/30/2013 7.5 8.0 2.3 7.5
9/30/2014 6.3 8.0 7.8 7.5
Average 5.2 % ---6.2 % ---
The actual investment retum rates shown above are based on the actuarial value of assets. The actual salary
increase rates shown above are the increases received by those active members who were included in the actuarial
valuations both at the beginning and the end of each year.
GRS City of Atlantic Beach Police Officers'
Retirement System
9/30/2014 Actuarial Valuation I B-11
ACTUARIAL ASSUMPTIONS AND COST METHOD
Valuation Methods
Actuarial Cost Method-The actuarial cost method is a procedure for allocating the actuarial present value of
benefits and expenses to time periods. Nmmal cost and the allocation of benefit values between service
rendered before and after the valuation date were determined using the Entry-Age Actuarial Cost Method.
The entry-age actuarial cost method allocates the actuarial present value of each member's projected benefits on
a level basis over the member's pensionable compensation between the entry age of the member and the
estimated active status exit ages. The pmiion of the actuarial present value allocated to the valuation year is
called the normal cost. The portion of the actuarial present value not provided for by the actuarial present value
of future normal costs is called the actuarial accrued liability. Deducting accrued assets from the actuarial
accrued liability determines the unfunded actuarial accrued liability.
Financing of Unfunded Actuarial Accrued Liabilities -The unfunded actuarial accrued liability was financed
as a level percent of member payroll.
Actuarial Value of Assets-The Actuarial Value of Assets phases in the difference between the expected and
actual return on market value of assets at the rate of 25% per year. The Actuarial Value of Assets will be
further adjusted to the extent necessary to fall within the corridor whose lower limit is 80% of the Market Value
of plan assets and whose upper limit is 120% of the Market Value of plan assets. During periods when
investment performance exceeds the assumed rate, Actuarial Value of Assets will tend to be less than Market
Value. During periods when investment performance is less than assumed rate, Actuarial Value of Assets will
tend to be greater than Market Value.
Valuation Assumptions
The actuarial assumptions used in the valuation are shown in this Section.
GRS City of Atlantic Beach Police Officers'
Retirement System
9/30/2014 Actuarial Valuation I B-16
Economic Assumptions
The investment return rate assumed in the valuations is 7.00% per year, compounded annually (net of
investment expenses).
The price inflation rate assumed in this valuation was 2.5% per year. This assumption has been changed from
3% beginning with 9/30/2014 valuation.
The plan does not provide for automatic post-retirement cost of living adjustments (COLA) of retiree benefits.
Ad-hoc COLA increases have been adopted in the past upon approval by the City. Most recently, such
increases have been granted in 1987, 1996 and 2001. No assumptions are made regarding future adjustments.
Any such increases will be recognized as they occur.
The payroll growth rate would be 3.5%, except that it is limited this year due the lower actual payroll growth
rate over the last 10 years in accordance with the requirements of Ch. 112.64 (5) (a), F.S. The rate used to
amortize the unfunded actuarial accrued liabilities is 0.00% per year.
The total rate of return is defined as earnings resulting from interest, dividends, realized gains (losses) and
unrealized appreciation (depreciation) divided by the beginning market value of the fund, adjusted for cash flow
during the year. Total rate of return is as the assumed to be 7.00% per year, net of investment-related expenses.
This assumption has been changed from 8% beginning with 9/30/2014 valuation.
The rates of salary increases used in the valuation are illustrated in the following table. These rates include
price inflation of 2.5%.
Annual Rates for Salary Increase for Sample Ages
Age: 20 30 40 50 60
Expected Increase 22.5% 9.3% 6.1% 5.2% 4.5%
GRS City of Atlantic Beach Police Officers'
Retirement Syst(fm
9/30/2014 Actuarial Valuation I B-17
Demographic Assumptions
The mortali(V rates used were taken from the gender specific RP-2000 Combined Healthy Participant Mortality
Tables for males and females, with generational projections from the year 2000 Projection Scale AA. Sample
mortality rates and life expectancy factors illustrated below apply to the valuation year and are projected to
change in the future years.
Sample Probability of Future Life
Attained Dying Next Year Expectancy (years)
Ages (in 2014) Men Women Men Women
50 0.17% 0.13% 34.26 35.63
55 0.28 0.24 29.14 30.66
60 0.54 0.47 24.21 25.89
65 1.05 0.90 19.60 21.40
70 1.80 1.56 15.41 17.28
75 3.11 2.51 11.63 13.56
80 5.59 4.16 8.41 10.25
This assumption is used to measure the probabilities of each benefit payment being made after retirement. For
active members, the probabilities of dying before and after retirement were based upon the same mortality table as
members dying after retirement. All deaths before retirement are assumed to be non-service connected.
The rates of retirement used to measure the probability of eligible members retiring under normal and early
retirement eligibility during the next year were as follows:
GRS
Normal Retirement/DROP
Retirement
Ages
45
46
47
48
49
50
51
52-58
59
60
61-64
65
City of Atlantic Beach Police Officers'
Retirement System
Percent of Eligible
Employees Retiring
40%
10%
10%
10%
40%
50%
50%
50%
50%
50%
50%
100%
9/30/2014 Actuarial Valuation I B-18
Early Retirement/DROP
Retirement Percent of Eligible
Ages Employees Retiring
50 10%
51 10%
52 10%
53 10%
54 10%
Rates of separation from active membership were as shown below (rates do not apply to members eligible to
retire and do not include separation on account of death or disability). This assumption is used to model the
probabilities of members remaining in employment.
Rates of Separationg from Active Employment
Sample
Ages
ALL
25
30
35
40
45
50
55
60
Years of
Service
0
2
3
4
5 & Over
Assumptions
34.00%
23.00%
16.00%
12.00%
9.00%
5.88%
5.32%
4.40%
3.70%
3.20%
2.40%
1.40%
1.00%
Rates of Disability among after members
Percent Becoming Disabled
Within Next Year
Sample
Ages Men Women
20 0.14% 0.14%
25 0.15% 0.15%
30 0.18% 0.18%
35 0.23% 0.23%
40 0.30% 0.30%
45 0.51% 0.51%
50 1.00% 1.00%
55 1.55% 1.55%
60 0.00% 0.00%
The mortality table was set forward ten years for projecting the expected mortality of disabled lives.
GRS City of Atlantic Beach Police Officers'
Retirement System
9/30/2014 Actuarial Valuation I B-19
Miscellaneous and Technical Assumptions
Administrative & Investment
Expenses
Benefit Service
Decrement Operation
Decrement Timing
Eligibility Testing
Forfeitures
Incidence ofContributions
Marriage Assumption
Normal Form of Benefit
Pay Increase Timing
Service Credit Accmals
Annual administrative expenses are assumed to be equal to the actual
expenses paid during the preceding fiscal year. Investment expenses
are offset against gross investment income. Assumed administrative
expenses are added to the Normal Cost.
Exact fractional service is used to determine the amount of benefit
payable.
Disability and mmiality decrements do not operate during the first 5
years of service. Disability and separation do not operate during
retirement eligibility.
Decrements of all types are assumed to occur mid-year.
Eligibility for benefits is dete1mined based upon the age nearest
birthday and service nearest whole year on the date the decrement is
assumed to occur.
Vested members who te1minate with a benefit wmih less than 100%
of their own accumulated contributions were assumed to forfeit their
vested benefit.
Employer contributions are assumed to be received in 12 equal
monthly installments. Member contributions are assumed to be
received continuously throughout the year based upon the computed
percent of payroll shown in this report, and the actual payroll payable
at the time contributions are made.
80% of members are assumed to be married for purposes of death-in-
service benefits. Male spouses are assumed to be three years older
than female participants and female spouses are assumed to be three
years younger than male participants for active member valuation
purposes.
The nonnal form of benefit is a life annuity with 10 year certain.
Beginning of fiscal year. This is equivalent to assuming that reported
pays represent the actual amount paid during the previous fiscal year.
It is assumed that members accrue one year of service credit per year.
GRS City of Atlantic Beach Police Officers'
Retirement System
9/30/2014 Actuarial Valuation I B-20
GLOSSARY OF TERMS
Actuarial Accrued Liability The difference between (i) the actuarial present value of future plan benefits,
and (ii) the actuarial present value of future normal cost. Sometimes referred to
as "accrued liability" or "past service liability."
Accrued Service The service credited under the plan which was rendered before the date of the
actuarial valuation.
Actuarial Assumptions Estimates of future plan experience with respect to rates of mortality, disability,
turnover, retirement, rate or rates of investment income and salary increases.
Decrement assumptions (rates of mortality, disability, turnover and retirement)
are generally based on past experience, often modified for projected changes in
conditions. Economic assumptions (salary increases and investment income)
consist of an underlying rate in an inflation-free environment plus a provision
for a long-term average rate of inflation.
Actuarial Cost Method A mathematical budgeting procedure for allocating the dollar amount of the
"actuarial present value of future plan benefits" between the actuarial present
value of future normal cost and the actuarial accrued liability. Sometimes
referred to as the "actuarial funding method."
Actuarial Equivalent
Actuarial Present Value
Amortization
Experience Gain (Loss)
Normal Cost
Reserve Account
Unfunded Actuarial
Accrued Liability
Valuation Assets
A single amount or series of amounts of equal value to another single amount
or series of amounts, computed on the basis of the rate(s) of interest and
mortality tables used by the plan.
The amount of funds presently required to provide a payment or series of
payments in the future. It is determined by discounting the future payments at a
predetermined rate of interest, taking into account the probability of payment.
Paying off an interest-bearing liability by means of periodic payments of
interest and principal, as opposed to paying it off with a lump sum payment.
A measure of the difference between actual experience and that expected based
upon a set of actuarial assumptions during the period between two actuarial
valuation dates, in accordance with the actuarial cost method being used.
The annual cost assigned, under the actuarial funding method, to current and
subsequent plan years. Sometimes referred to as "current service cost." Any
payment toward the unfunded actuarial accrued liability is not part of the
normal cost.
An account used to indicate that funds have been set aside for a specific
purpose and is not generally available for other uses.
The difference between the actuarial accrued liability and valuation assets.
Sometimes referred to as "unfunded accrued liability."
The value of current plan assets recognized for valuation purposes. Generally
based on market value plus a pmiion of unrealized appreciation or depreciation.
GRS City of Atlantic Beach Police Officers'
Retirement System
9/30/2014 Actuarial Valuation J B-21
SECTION C
PENSION FUND INFORMATION
ACTUARIAL VALUE OF ASSETS
As of September 30, 2014
Valuation assets are calculated using a smoothed market value over a period of four (4) years, as prescribed
under Internal Revenue Procedure 2000-40. The asset value determined under this method will be adjusted to
be no greater than 120% and no less than 80% of the fair market value.
Under this method, the actuarial value of assets is equal to the market value of assets less a decreasing fraction
( 1/nth per year, where n equals the number of years in the smoothing period) of the gain or loss for each of the
preceding 3 years.
Under this method, a gain or loss for a year is determined by calculating the difference between the expected
market value of the assets at the valuation date and the actual market value of the assets at the valuation date.
The expected value of the assets for the year is the market value of the assets at the valuation date for the prior
year brought forward with interest at the valuation interest rate to the valuation date for the cmTent year plus
contributions minus disbursements (i.e., benefits paid and expenses), all adjusted with interest at the valuation
rate to the valuation date for the current year. If the expected value is less than the market value, the difference
is a gain. Conversely, if the expected value is greater than the market value, the difference is a loss.
Calculation of Valuation Assets is shown on the following page.
GRS City of Atlantic Beach Police Officers'
Retirement System
9/30/2014 Actuarial Valuation I C-4
DEVELOPMENT OF FUNDING VALUE OF ASSETS AS OF SEPTEMBER 30
2012 2013 2014 2015
A. Preliminary actuarial value from prior year $ 6,305,176 $ 6,880,124 $ 7,428,849 $ 8,269,551
B. Market value beginning of prior year 6,056,405 6,934,693 7,331,629 8,128,264
C. Market value end of prior year 6,934,693 7,331,629 8,128,264
D. Non-investment net cash flow
[ contributions-(benefits & expenses)] 73,718 33,969 353,317 *
E. Investment return
1. Actual market value return net of investment
expenses: C -B -D 804,570 362,967 443,318
2. Expected return of 8.00% 487,461 556,134 608.629
3. Excess/(shortfall) to be phased-in: E I -E2 317,109 (193,167) (165,311)
F. Phased-in recognition of investment return
(4 Year Recognition)
1. Current year: 25% of E3 79,277 (48,292) (41,328)
2. 25% of excess/( shmtfall) from first prior year (110,901) 79,277 (48,292) (41,328)
3. 25% of excess/(shmtfall) from second prior year 38,538 (110,901) 79,277 (48,292)
4. 25% of excess/(shmtfall) fi·om third prior year 6,855 38,538 (110,901) 79,277
5. Total phased-in recognition of investment return 13,769 (41,378) (121,244) (10,343)
G. Actuarial value end of year
1. Preliminary actuarial value end of year:
A+ D+ E2+ F5 6,880,124 7,428,849 8,269,551
2. Upper corridor limit: 120% ofC 8,321,632 8,797,955 9,753,917
3. Lower cmTidor limit: 80% of C 5,547,754 5,865,303 6,502,611
4. Actuarial value end of year 6,880,124** 7,428,849* 8,269,551
H. Difference between market value and actuarial value 54,569 (97,220) (141,287)
I. Ratio of Funding Value to Market Value 99% 101% 102%
*Includes adjustment for adopting new Accounting Principle.
**Offset for DROP Reserve made prior to the calculation of valuation assets.
GRS City of Atlantic Beach Police Officers'
Retirement System
9/30/2014 Actuarial Valuation I C-5
SECTION D
MISCELLANEOUS INFORMATION
NUMBER ADDED TO AND REMOVED FROM ACTIVE MEMBERSHIP
Year
Ended
September 30
2003
2004
2005
2006
2007
2008
2009
2010
2011
2012
2013
2014
5-yr. Totals
2010-2014
Expected
for 2015
Number
Added
During
Year
A E
3 6
9 4
3 4
2 4
4 3
5 4
5 4
3 3
3 4
2 2
0 4
2 J
10 16
A Represents actual number.
Normal
Retirement
A E
0 0.1
0 0.3
2 0.6
1 1.0
1 0.2
1 0.1
1 0.1
0 0.4
2 1.0
1 1.0
1 1.0
0 0.4
4 3.8
0.5
E Represents expected number.
Terminations During Year
Disability Died-in Withdrawal
Retirement Service Vested Other Total
A E A E A A A E
1 0.1 0 0.0 2 3 5 1.3
0 0.0 0 0.0 2 2 4 1.1
0 0.0 0 0.0 1 1 2 1.9
0 0.0 0 0.0 I 2 3 1.8
0 0.0 0 0.0 0 2 2 1.5
0 0.0 0 0.0 0 3 3 1.6
0 0.0 0 0.0 0 3 3 1.6
1* 0.0 0 0.0 I* 1 3 1.4
0 0.0 0 0.0 0 2 2 2.5
0 0.1 0 0.0 0 1 1 2.5
0 0.1 0 0.0 0 3 3 2.5
Q 0.1 Q 0.0 J 0 J 2.2
1 0.3 0 0.0 12 11.0
0.1 0.0 1.5
*Member retroactively approved for duty disability benefits (previously reported as vested terminated)
Active
Members
End of
Year
22
27
26
24
25
26
27
27
26
26
22
21
GRS City of Atlantic Beach Police Officers'
Retirement System
9/30/2014 Actuarial Valuation J D-3
Retired Members and Beneficiary Data
Historical Schedule**
Added Removed Net Increase
September 30 No. Pensions No. Pensions No. Pensions
2003 2 30,148 2 30,148
2004
2005 2 106,731 2 106,731
2006 34,521 9,796 0 24,724
2007 43,455 43,455
2008 2 63,781 2 63,781
2009
2010 6,319 * 14,935 (8,616)
2011 2 84,469 0 2 84,469
2012 2 68,629 0 2 68,629
2013 48,017 0 48,017
2014 0 0 0 0
Expected for
2015
* One-time adjustment correcting past underpayments
GRS City of Atlantic Beach Police Officers'
Retirement System
Expected
End of Year Removals
No. Pensions No. Pensions
II 235,310 0.1 2,072
II 235,310 0.2 2,683
13 342,041 0.2 2,933
13 366,765 0.2 3,809
14 410,220 0.2 3,922
16 474,001 0.2 4,510
16 474,001 0.2 5,200
15 465,385 0.2 5,200
17 549,854 0.2 5,200
19 618,483 0.3 5,761
20 666,500 0.2 4,950
20 666,500 0.2 5,547
0.2 6,119
9/30/2014 Actuarial Valuation I D-4
SECTION E
SUMMARY OF PLAN PROVISIONS
A. Ordinances:
Plan established under the Code of Ordinances for the City of Atlantic Beach, Florida, Pmi II, Chapter 2,
Article VI, Division 4 and was most recently amended and restated under Ordinance No. 58-13-36 passed
and adopted on June 10, 2013. The Plan is also governed by certain provisions of Part VII, Chapter 112,
Florida Statutes (F.S.), F. S. 185 and the Internal Revenue Code.
B. Effective Date
December 22, 1975, Restated under Division 4 on July 10, 2000
C. Plan Year
October 1 through September 30
D. Type of Plan
Qualified, governmental defined benefit retirement plan; for GASB purposes it is a sole employer plan.
E. Eligibility Requirements
All full time sworn City police officers, who normally work more than 1,000 hours annually and are not an
elected officials, temporary or contractual employees, or executives or departments heads who have elected
not to participate, will become members on the date of employment.
F. Credited Service
Service is measured as the total number of years and fractional parts of years, but credited to the nearest
one-twelfth (1/12) of a year. No service will be credited for any periods of employment for which the
member received a refund of their employee contributions.
G. Compensation
Base salary or wages paid for services rendered to the City including longevity pay, overtime pay not to
exceed 300 hours, cost of living payments, holiday and personal leave taken and incentive pay.
Compensation excludes payments of unused personal leave, uniform or equipment allowances, extra duty
or special detail pay on behalf of a second party employer, or any reimbursement of expenses.
H. Final Average Compensation (FAC)
Average monthly rate of Compensation during the highest 60 consecutive months of Credited Service out of
the last 120 months preceding the date of termination or retirement.
GRS City of Atlantic Beach Police Officers'
Retirement System
9/30/2014 Actuarial Valuation I E-1
I. Normal Retirement
Eligibility:
Benefit:
Nonnal Form
of Benefit:
For members hired prior to January 1, 2013
A participant may retire on the first day of the month coincident with or next following the
earlier of:
(1) 25 years of Credited Service regardless of age, or
(2) age 50 with 20 years of Credited Service, or
(3) age 55 with 10 years of Credited Service, or
(4) age 60 with 5 years of Credited Service.
For members hired on or after January 1, 2013
A pmticipant may retire on the first day of the month coincident with or next following the
earlier of:
(1) Age 55 with 10 years of Credited Service, or
(2) age 52 with 25 years of Credited Service.
For members hired prior to January 1, 2013
3.00% ofFAC times Credited Service. Benefit is limited to 100% ofFAC.
For members hired on or after January 1, 2013
2.00% ofF AC times Credited Service. Benefit is limited to 100% ofF AC.
10 Years Ce1tain and Life thereafter; other options are also available.
J. Early Retirement
Eligibility:
Benefit:
Nonnal Form
of Benefit:
A member may elect to retire earlier than the Normal Retirement Eligibility upon attainment of
age 50 with 10 years of Credited Service.
The Normal Retirement Benefit is actuarially reduced by 3% for each year by which the
member's Early Retirement date precedes the member's normal retirement age.
10 year certain and life thereafter; other options are also available.
K. Delayed Retirement
Same as Normal Retirement taking into account compensation earned and service credited until the date of
actual employment termination.
GRS City of Atlantic Beach Police Officers'
Retirement System
9/30/2014 Actuarial Valuation I E-2
L. Service Connected Disability
Eligibility:
Benefit:
Normal Form
of Benefit:
Any member who becomes totally and pennanently disabled due to a service related injury or
illness and is deemed unable to render useful and efficient service to the City as a police officer
is eligible for a disability benefit.
The benefit is calculated as if the member was eligible for Normal Retirement and is payable
retroactively to the later of; the last day on payroll, or the date of application for disability
benefits. The minimum for a service connected disability benefit is 42% ofFAC.
10 year certain and life thereafter.
M. Non-Service Connected Disability
Eligibility:
Benefit:
Nonnal Form
of Benefit:
Any member with 8 1/3 or more years of Credited Service who becomes totally and
pe1manently disabled and is deemed unable to render useful and efficient service to the City as
a police officer is eligible for a disability benefit.
The benefit is calculated as if the member was eligible for Normal Retirement and is payable
retroactively to the later of; the last day on payroll, or the date of application for disability
benefits. The minimum for a non-service connected disability benefit is 25% ofF AC if the
member had at least 8 1/3 years of Credited Service.
1 0 year certain and life thereafter.
N. Pre-Retirement Death
Eligibility:
Benefit:
Normal Form
of Benefit:
Any member with 5 or more years of Credited Service is eligible for a death benefit.
Upon the death of a member, the designated beneficiary shall be paid an actuarially reduced
standard ten (10) year certain and life survivor pension notwithstanding that the member
may not have satisfied the conditions for retirement. If there are no beneficiaries designated
by the member, then a benefit shall be paid to the surviving spouse or, if no surviving
spouse, a reduced benefit will be paid to the member's unmarried children.
If spouse is receiving benefits described above, no children's benefits are payable.
If spouse is not receiving benefits, children under age 19, or age 23 if an unman·ied full time
student, will receive equal shares of 50% of the member's Normal Retirement Benefit under
the Life Annuity option based upon service and F AC as of the date of death.
Payable for the life of the member's beneficiary or spouse. Children's benefits are payable
until age 19 or age 23 if an unmarried full time student.
0. Post Retirement Death
GRS
Benefit determined by the form of benefit elected upon retirement.
City of Atlantic Beach Police Officers'
Retirement System
9/30/2014 Actuarial Valuation I E-3
P. Optional Forms
In lieu of electing the Normal Form of benefit, the optional forms of benefits available to all retirees are a Life
Annuity, or the 50%, 66 2/3%, 75% or 100% Joint and Survivor options. A Social Security option is also
available for members retiring prior to the time they are eligible for Social Security retirement benefits.
Q. Vested Termination
Eligibility:
Benefit:
Normal Form
of Benefit:
For members hired prior to January l, 2013
A participant has earned a non-forfeitable right to Plan benefits after the completion of 5 or
more years of Credited Service.
For members hired on or after January l, 2013
A participant has earned a non-forfeitable right to Plan benefits after the completion of I 0
or more years of Credited Service
The benefit is the member's vested portion of the accrued Normal Retirement Benefit as of the
date oftennination. Benefit begins on the Normal Retirement date.
10 year certain and life thereafter; other options are also available.
Member's terminating employment with less than 5 years of Cl·edited Service will receive a refund of their own
accumulated contributions.
R. Refunds
Eligibility:
Benefit:
All non-vested members are eligible. Optionally, vested participants may also withdraw
their contributions in lieu of the deferred benefits otherwise due. Vested members may
delay withdrawal of funds for up to five years.
The member who terminates employment receives a lump-sum payment of their employee
contributions with interest.
S. Member Contributions
8.0%
T. Premium Tax Monies
A distribution of casualty insurance premium tax monies collected by the State pursuant to Chapter 185
Florida Statutes.
U. Employer Contributions
The amount determined by the actuary to pay the nonnal cost and an amortization of the unfunded actuarial
accrued liabilities, along with employee contributions and Chapter 185 monies. Following are assumed
contribution rates per recent valuations:
GRS City of Atlantic Beach Police Officers'
Retirement System
9/30/2014 Actuarial Valuation I E-4
Contribution State
Year Beginning City Sec 185 Member Total
IO/I/2009 21.07% 5.55% 4.8I5% 31.44%
IO/I/20IO 21.66% 4.83% 4.8I5% 31.3I%
IO/I/20II 31.07% 5.II% 4.8I5% 41.00%
IO/I/20I2 30.13% 5.2I% 5.1II% 40.45%
IO/I/2013 34.42% 5.57% 7.000% 46.99%
IO/I/20I4 39.43% 6.67% 8.000% 54.IO%
I O/l/20I5 53.I3% 7.0I% 8.000% 68.I4%
v. Cost of Living Increases
The plan does not provide for automatic post-retirement cost of living adjustments (COLA) of retiree
benefits.
W. Changes from Previous Valuation
See the Discussion of Valuation Results Section of this report under the Revisions in Benefits heading.
X. Gain-sharing benefits
Not applicable.
Y. Deferred Retirement Option Plan
Eligibility:
Benefit:
Maximum
DROP Period:
Interest
Credited:
Normal Fonn
of Benefit:
Upon obtaining Normal or Early Retirement eligibility.
All members must make a written election to participate in the DROP.
The member's Credited Service and FAC are frozen upon entiy into the DROP. The monthly
retirement benefit as described under Nmmal Retirement is calculated based upon the frozen
Credited Service and F AC. Benefits for members entering the DROP upon Early Retirement
eligibility will be actuarially reduced as described for Early Retirement.
60 months
Participants' DROP account balances will be credited in accordance with the self-directed
options selected by the pmticipant who entered the program prior to July I, 2013. For all other
pmticipants, DROP account balances will be credited or debited quarterly with interest based
on Plan's net investment earnings or losses for that qumter.
Lump Sum or roll-over to a qualified retirement account.
GRS City of Atlantic Beach Police Officers'
Retirement System
9/30/20I4 Actuarial Valuation I E-5
SECTION F
COMPARATIVE SUMMARY OF PRINCIPAL
VALUATION RESULTS
GRS
AGENDA ITEM# SC
MAllCii 9, 20 15
Gabriel Roeder Smith & Company
Consultants & Actuaries
CITY OF ATLANTIC BEACH GENERAL EMPLOYEES'
RETIREMENT SYSTEM
ACTUAR I AL VALUATION REPORT
SEPTEMBER 30, 2014
ANNUAL EMPLOYER CONTRIBUTION
IS DETERMINED BY THIS VALUATION
TO BE PAID IN THE EMPLOYER FISCAL YEAR ENDING
SEPTEMBER 30, 2016
GRS
F'e bru ary 23, 20 15
Gabriel n ocd c r Smith & Compa ny
l <lll\Uit,liJI\ & \~tHn l i <CS
The Boa rd of T ru stecs
City of Atl anti c Beac h
Ge neral Employee Re ti re ment System
Atla nli c Beac h, Flori da
Dea r Boa rd Me mbers:
One E:N tl row.ml lllnl.
~lllfl' .~0 i
f t. I.IUd crd.J il, II n .l !li ·IIHN
'J S4 .527.l r>IA phnnc
'JS 4 . iH.lH IN l fa '<
W\1 W.J!a hrid mcdcr.wm
We arc pleased to s ubmit herein ou r Septe mber 30, 201 4 Ac tu arial Val uation Report for the Cit y of At lan ti c Beach
Ge ne ral Employees · Ret ire ment Syste m. The con tribut ion res ult s ap pl y ro the Pl an Year ending Septem ber 30 ,
20 15 and to th e Ci ty's fi sca l yea r endin g Sept embe r 30. 201 6.
Th is rc pot1 was prepared at the reques t of the Boa rd of Tru stees an d is intended for use by the Pens ion Plan and
those des i&rn ated or approved by th e Boa rd of Tru stees. Thi s repor t may be pr ov id ed lo part ies olh er than the
Pens ion Pl a n onl y in it s enti re ty and on ly with the permissio n of th e Boa r d of Tru stees.
The pur pose oflhe va lu ati on is to meas ure th e Pl an's fun di ng progress, to de termine th e e mp loye r con tribu ti on rate
fo r th e fi scal yea r endin g Septemb er 30, 20 16.
Thi s repo rt should not be relied on for any purpose oth er th an the purpose descti bed above.
The deve loped fi nd ings includ ed in J·his report co nsider data or oth er inform at ion through September 30, 20 14.
Future ac tu aria l meas urements may di ffer sign ifi cant ly from the cutTc nt meas ure ment s present ed in thi s rep01t du e
to such fac tors as th e follow ing: plan expetience di ffering fr om that anticipa ted by the eco nomic or demogra phic
assump ti ons; changes in economic or demograp hic assu mp tions; inc reases or decreases ex pec ted as part of the
natural oper uti on of the metho do logy used fo r these meas urement s (s uch as th e end of an a mortiza ti on peri od or
add it io nal cos t or co ntrib ut ion req uireme nt s based on th e pl an's fund ed stat us); a nd c hanges in plan prov is ions or
app li cab le law. The scope o f an ac tuaria l val uati on docs not in cl ude a n analys is of th e potentia l ra nge of such
futu re mea sureme nt s. Beca use of our rel iance on ot her sou rces we di sc laim respo nsibi li ty for any materia l
ass umpti on or me thod selected by ot he r parti es.
The ca lcula tio ns are based upo n assu mptio ns rega rd ing futu re eve nt s, whi ch may or may not materialize. They arc
also based upon curre nt pl an provis ions that are outlined in the repor t. If you have re ason to bel ieve that lhc
ass um pti ons th at we re use d are unr easo nab le, th a t the pl an prov isions a re in co rr ectly desc ribed, or th at cond iti ons
have cha nged sin ce 1he calcula ti ons we re made, yo u s hou ld con tac t the aulh or of this report pri or to relyi ng on
info nnati on in th e re port .
The va lu a ti on was based up on in forma tio n furn ished by the City, co ncern ing Plan beneHt s, fin anc ial transactio ns.
plan provis ions and active members, termi nated membe rs, re ti rees an d be neficia ri es. We checked for intern al and
yea r-to-yea r con sistency, but di d not oth erwise audit th e da ta. We are not respons ible for the accu racy or
co mpleteness of the informa ti on prov ided by th e Cit y.
T he und ersigned act uar ies arc mem bers of th e America n Academy of Ac tu aries and mee t the Qua lifi ca tion
Standards o f the Ameri can Aca de my of Ac tuaries to rende r th e actu aria l opinions cont ained here in . The
signing ac tu ari es a re in depe nd ent of th e pl a n sponso r.
The Board of Trustees
February 23, 2015
Page2
This report has been prepared by actuaries who have substantial experience valuing public employee retirement
systems. To the best of our knowledge the information contained in this report is accurate and fairly presents
the actuarial position of the Retirement Plan as of the valuation date. All calculations have been made in
conformity with generally accepted actuarial principles and practices, with the Actuarial Standards of Practice
issued by the Actuarial Standards Board and with applicable statutes.
Gabriel, Roeder, Smith & Company will be pleased to answer questions pertaining to the valuation and to meet
with you to review this Report.
Respectfully submitted,
GABRIEL, ROEDER, SMITH AND COMPANY
James J. Rizzo, ASA, MAAA
Senior Consultant & Actuary
Piotr Krekora, ASA, MAAA
Consultant & Actuary
Gabriel, Roeder, Smith and Company
TABLE OF ~ONTENTS
~f;~T ION Il..I.ll ~
A EXECUTIVE SUMMARY A-1
B VALUATION RESULTS
l. Participant Data B-1
2. Annual Required Con tribution B-2
3. Actuatial Value of Benefits and Ass et s B-3
4. Fina ncial Soundness B-4
5. Actuarial Gains and Losses B-8
6. Recent I Ii story of Valuation Resu lt s B-12
7. Recent Hi story of Required and Actua l Con tributi ons B-14
8. Acruarial Assumpt ions and Cost Met hod B-15
c PENSION FUND INFORMAT I ON
I. Summary of Assets C-1
2. Summa ty of Pund's In co me and Di sbursements C-2
3. Reconcilia ti on of DROP Ac coun ts C-3
4 . Actuarial Value of Assets C-4
5. ln ves tmen t Rat e of Return C-6
D FINANC I AL ACCOUNTING INFORMATION
I. FASB No. 35 D-1
2. GASO No. 25 D-2
3. GASB No. 27 0-4
E MISCELLANEOUS I NFORMATION
I. Reconci lia tion of Memb ers hip Data E-1
2. Sta ti stica l Data E-2
F SUMMARY OF PLAN PROVISIONS F-1
G COMPARATIVE SUMMARY OP PR I NCIPAL G-1
VALUATION RESULTS
Circ ular 230 Notice: Pursucmt to regulation s iss ued by th e IRS. to th e extent this communication (or any
anachment) concems tax matters, it is not intended or wrillen to be used, and cannot be used . .for th e purpose
of (i) avoiding lax-related penalties under th e Internal Reve nue Code or (ii) marketing or recommending to
another party any tax-related matter addressed within. Each lcupayer sh o uld seek advice based on th e
individual 's c irc umstances from an independent tax advisor.
GRS
SECTION A
EXECUTIVE SUMMARY
EXECUTIVE SUMMARY
Closed Plan
In reviewing this Report, it is important to keep in mind that the System is closed to new entrants. One of the
consequences of this closure is that the annual payment on the unfunded accrued liability for the City will continue
to increase as a percentage of covered payroll as the number of active plan members and such payroll decreases
from year to year. Therefore, the overall cost as a percentage of covered payroll will be increasing each year in the
absence of significant actuarial gains.
Required Employer Contributions
The following is a comparison of required contributions developed in this year's and the last actuarial valuations:
For FYE 9/30/2016 For FYE 9/30/2015
Based on 9/30/14 Based on 9/30/13 Increase
Valuation Valuation (Decrease)
Gross Contribution Requirement $ 1,256,217 $ 1,027,619 $ 228,598
As % of Expected Payroll 52.39 % 37.59 % 14.80 %
Expected Employee Contribution $ 143,873 $ 164,006 $ (20,133)
As % of Covered Payroll 6.00 % 6.00 % 0.00 %
Required Employer Contribution
(If Made in Equal Monthly Installments) $ 1,112,344 $ 863,613 $ 248,731
As % of Covered Payroll 46.39 % 31.59 % 14.80 %
Required Employer Contribution
(If Made in Whole at the Beginning of the Year) $ 1,071,708 827,745 243,963
As % of Covered Payroll 44.69 % 30.28% 14.41%
As illustrated in the preceding chart, the City contribution necessary to support the current benefits for the General
Employees is $1,112,344 for the fiscal year ending September 30, 2016. Please note that the Required Employer
Contribution for that fiscal year is developed assuming it would be deposited in monthly intervals throughout the
year. For completeness, we are also presenting an amount required to be contributed if deposited in a single sum at
the beginning of the contribution year in lieu of periodic installments.
Revisions in Benefits
There were no revisions in benefits for the current year.
Revisions in Actuarial Assumptions and Methods
Beginning with this September 30, 2014 Valuation DROP balances are being included in Actuarial Accrued
Liability and in Plan Assets. This change has been made for consistency with GASB Statements 67 and 68 in
treatment of DROP Balances.
GRS City of Atlantic Beach General Employees'
Retirement System
9/30/2014 Actuarial Valuation I A-1
In addition, upon the Board's approval, the investment return assumption has been lowered from 8.0% to 7.0% per
year, the assumed rate of inflation has been lowered from 3.0% to 2.5% per year. These changes increased the
required contribution by approximately $304,000.
Actuarial Experience
Actuarial gains occur in a year whenever the experience of the plan is better than was assumed. For example, if
investment performance were better than the level being assumed in the actuarial valuation and costing process,
then an actuarial gain results and would have the effect of lowering the Minimum Required Contribution for the
year. Whenever more employees terminate employment than were assumed would tenninate, fewer employees
are then expected to actually retire from the City, resulting in an actuarial gain for the plan.
Actuarial losses occur in a year whenever the experience of the plan is worse than was assumed. In the examples
given above, if the reverse were to occur, then actuarial losses would result. As another example, if salaries
increased in one year higher than was assumed, an actuarial loss would occur.
The actuarial valuation cost method which determines the Minimum Required Contribution is designed to produce
contribution requirements which remain level as a percent of payroll for an open plan whenever the experience of
the plan matches the actuarial assumptions used. Contribution Requirements are also level whenever actuarial
losses exactly offset actuarial gains.
Analysis of Change in Employer Contribution
The increase in the Employer Contribution as a percent of pay is primarily due to the plan closure resulting in a
decreased payroll -covered payroll have been dropping faster than the employer contribution. The components of
change in the actuarially required contribution are as follows:
Contribution rate last year 31.59 %
Payment on UAAL 1.75
Experience gain/loss 0.50
Change in administrative expense 0.06
Change in normal cost before expenses (0.19)
Revision in benefits 0.00
Revision in assumptions/methods 12.68
Contribution rate this year 46.39 %
There was a net actuarial loss this year which is primarily due to the valuation asset return being 6.3% when
compared to the 8.0% assumption and by a slight increase in the administrative expenses as a percentage of
payroll. The loss was largely offset by lower than expected salary increases of 4.8% versus 5.9% assumed.
The remainder of this Report includes detailed actuarial valuation results, financial information, miscellaneous
information and statistics, and a summary of plan provisions.
GRS City of Atlantic Beach General Employees'
Retirement System
9/30/2014 Actuarial Valuation I A-2
SECTION B
VALUATION RESULTS
GRS
PARTICIPANT DATA
September 30, 2014 September 30, 2013
ACTIVE MEMBERS
Number 48
Covered Annual Payroll (non-DROP) $ 2,397,875
Average Annual Pay $ 49,956
Average Age 52.7
Average Past Service 14.7
Average Age at Hire 38.0
RETIREES, BENEFICIARIES, & DROP MEMBERS
Number
Annual Benefits
Average Annual Benefit
Average Age
DISABILITY RETIREES
Number
Annual Benefits
Average Annual Benefit
Average Age
TERMINATED VESTED MEMBERS
Number
Annual Benefits
Average Annual Benefit
Average Age
City of Atlantic Beach General Employees'
Retirement System
55
$ 853,087
$ 15,511
67.9
4
$ 56,377
$ 14,094
62.5
12
$ 122,575
$ 10,215
53.1
56
$ 2,733,429
$ 48,811
52.8
13.4
39.4
52
$ 778,025
$ 14,962
68.1
4
$ 56,377
$ 14,094
61.5
11
$ 113,275
$ 10,298
53.0
9/30/2014 Actuarial Valuation I B-1
ANNUAL REQUIRED CONTRIBUTION (ARC)
A. Valuation Date September 30, 2014
After Changes
B. ARC to Be Paid During
Fiscal Year Ending 9/30/2016
c. Assumed Date(s) of Employer Contrib. Monthly
D. Annual Payment to Amortize
Unfunded Actuarial Liability
if Paid on the Valuation Date $ 719,527
E.
F.
G.
H.
I.
J.
GRS
Employer Normal Cost
(including Administrative Expenses)
if Paid on the Valuation Date
ARC ifpaid on the Valuation
Date: D+E
ARC Adjusted for Frequency of
Payments and Interest to Required Time
of Contribution
Payroll Expected for Contribution Year
ARC as % of Covered Payroll in
Contribution Year: G _,_ H
Required Employer Contribution (REC)
if Paid on the First Day of the Contribution Year
City of Atlantic Beach General Employees'
Retirement System
282,070
1,001,597
1,112,344
2,397,875
46.39 %
1,071,708
September 30, 2014 September 30, 2013
Prior to Changes
9/30/2016 9/30/2015
Monthly Monthly
$ 491,678 $ 515,906
225,733 250,524
717,411 766,430
808,379 863,613
2,397,875 2,733,429
33.71 % 31.59 %
774,804 827,745
9/30/2014 Actuarial Valuation I B-2
I
ACTUARIAL VALUE OF BENEFITS AND ASSETS
A. Valuation Date September 30, 2014 September 30, 2014 September 30, 2013
After Changes Prior to Changes
B. Actuarial Present Value of All Projected
Benefits for
1. Active Members
a. Service Retirement Benefits $11,057,889 $9,745,437 $10,264,683
b. Vesting Benefits 319,225 260,255 274,710
c. Disability Benefits 250,285 222,787 237,621
d. Preretirement Death Benefits 256,659 225,713 240,504
e. Return of Member Contributions 41,929 40,313 47,420
f. Total 11,925,987 10,494,505 11,064,938
2. Inactive Members
a. Service Retirees & Beneficiaries 9,104,369 8,402,061 7,578,313
b. Disability Retirees 525,530 490,688 502,066
c. Terminated Vested Members 998,673 884,431 790,967
d. Total 10,628,572 9,777,180 8,871,346
3. DROP Balances 273,114 * 273,114 * N/A
4. Total for All Members 22,827,673 20,544,799 19,936,284
c. Actuarial Accrued (Past Service)
Liability per GASB No. 25 20,023,500 18,206,017 17,282,101
D. Actuarial Value of Accumulated Plan
Benefits perF ASB No. 35 17,642,825 15,967,146 15,181,382
E. Plan Assets
1. Market Value 14,919,308 * 14,919,308 * 13,770,711
2. Actuarial Value 15,167,400 * 15,167,400 * 13,815,833
F. Actuarial Present Value of Projected
Covered Payroll 18,159,759 17,803,738 20,075,853
G. Actuarial Present Value of Projected
Member Contributions 1,089,585 1,068,224 1,204,551
*Beginning with September 30, 2014 Valuation DROP balances are being included in Present Value of
Projected Benefits, Actuarial Accrued Liability and in Plan Assets.
I
GRS City of Atlantic Beach General Employees'
Retirement System
9/30/2014 Actuarial Valuation I B-3
FINANCIAL SOUNDNESS
The purpose of this portion of the Report is to provide certain measures which indicate the financial soundness of
the program. These measures relate to short term solvency and long term solvency.
The various percentages listed in this Section as of a single valuation date are not that significant. What is
significant, however, is the trend of the rates over a period of years. It is also important to keep in mind that each
time benefits or assumptions are revised; actuarial liabilities are created or diminished. Any newly created
liabilities are financed systematically over a period of future years. All actuarially computed values in this analysis
are based on the actuarial assumptions utilized in the respective years' actuarial valuations.
Short Term Solvency
The ultimate test of financial soundness is the program's ability to pay all promised benefits when due. The
program's progress in accumulating assets to pay all promised benefits can be measured by comparing the market
value of assets with:
1. The actuarial present value of projected benefits payable to those already receiving benefits and to vested
tenninations, and
2. The actuarial present value of accrued benefits payable to active participants. This amount is based on
benefits earned to date without future credited service or salary increases.
The total of the two items should generally be fully covered by assets. That portion of the total of the two items
covered by assets should increase over time. Often assets continue to grow beyond the actuarial present value of
these two items.
Increases in benefits will, of course, adversely affect the trend in the years when such increases are first reflected
in the actuarial values. Although different actuarial assumptions would be used in the event of a tennination of the
program, this test shows how much of the benefits accrued to date might be covered by assets in the event of a plan
freeze using the valuation assumptions.
GRS
General Employees
9/30/14 9/30/13 09/30/12
1. Accumulated Contributions
of Active Members $ 1,204,929 $ 1,225,604 $ 1,250,523
2. APV ofProjected Benefits in
Pay Status and for Vested
Terminations 10,901,686 1'
2 8,871,346 7,271,307
3. APV of Accrued Benefits for
Active Participants
(Employer Portion) 5,536,210 L 5,084,432 5,634,440
4. Total 17,642,825 15,181,382 14,156,270
5. Market Value of Assets 14,919,308 I 13,770,711 12,646,085
6. Assets as% of Total 85% 91% 89%
1 DROP balances are being included in Actuarial Accrued Liability and in Plan Assets.
2 Reflects changes in actuarial assumptions.
City of Atlantic Beach General Employees'
Retirement System
9/30/2014 Actuarial Valuation I B-4
Lon g Term So lvency
Over the longer term, th e so lve ncy of an ongoing plan ca n be measured by compari ng the Act uari al Value of
Assets to an amo unt known as th e Actuarial Acc ru ed Liabilit y (AAL) und er th e Entry Age Actuarial Cos t Method.
Thi s item has often bee n ca ll ed the "past service li ability". Its delivati on differs fi ·o m th e s hort tenn so lvency va lu e
de riva ti on in severa l ways. The short term solvency li ab ility numb er is based o n the benefi ts acc rued to da te by the
participants whil e the long tem1 solvency liability number is based on what the no rma l costs acctued to date by the
emplo yer. Jn additi on, th e short tenn solvency asset number is the ma rk et va lu e, whil e th e long term asset numb er
is the actua rial va lue of assets. As in th e case of th e short term solve ncy va lu es, th e AAL is affec ted immediately
by any rev isions in benefits or ass umpti ons. The accumu lation of assets to equa l the AAL ca n be co nsi dered a
long range funding goa l.
GRS
Act uaa•ial Va lue of Act ual'ial Acc a·ued %of AAL
Va lu ation Assets Liability Cove red by
Date (in Thousands) (in Thousa nd s) Ass ets
9/30/00 5,229 6,46 2 81 %
9/30/01 * 5,587 6,986 80
9/30/02 5,747 7,479 77
9/30/03 * 5,95 1 8,186 73
9/30/04 6,273 9,005 70
9/30/05 * 6,802 9,822 69
9/30/06 * 7,609 10,5 05 72
9/30/07 8,594 11 ,668 74
9/30/08 * 9,209 12 ,62 4 73
9/30/09 9,84 1 13,682 72
9/30/10 * 10,6 1& 15,180 70
9/30/11 11,119 16,053 69
9/30/12 ** 12,46 5 16,59 9 75
9/30/13 13,816 17,282 80
9/30/14 *'*** 15,167 20,024 76
*Reflects c hange in benefits. actuarial assumptions and/or asset me thod.
*"' R~flects th e Ac tuarial Impact Statem ent for Ordinance 58-13-3 7.
*'~~*DROP balances are included in Actua rial Accru ed Liability and in Plan Asse ts.
Cil y of At lant ic Beach General Emp loyees'
Retire men t Syste m
9/30/20 14 Ac luar ial Va lu a t ion I B-6
GRS
$20.0
$15.0
;g
~ $10.0
1.-
$5 .0
Ratio of Acttmrial Valu e of Asse ts
to Actuarial Acc t·uN I Liabilit)·
r-
r-
-L..-
300%
250%
200%
1 50%~ a·
10 0%
50%
,L I I $0 .0 0%
~~~ '!::l~' ~~rv '!:::l~'? ~~ ~~"' ~~'.o '!::l~ '!::l~% ~~o, ~,~ ~'' ~,rv ~.:::> ~,'>-~ ~ ~ ~ ~ "V ~ ~ ~ ~ ~ ~ ~ ~ ~
Ac t uarial Valu ation Date (Sep !emb er 30)
-Actoa l'inl A s.~c!s t=~ A ccru ed Li abil ity
City of Atlantic Beach Ge neral Employees'
Retirement System
_._Ratio
9/30/2 0 14 Ac tuaria l Va lu ati on I B-7
ACTUARIAL GAINS AND LOSSES
The assumptions used to anticipate mortality, employment turnover, investment income, expenses, salary
increases, and other factors have been based on long range trends and expectations. Actual experience can vary
from these expectations. The variance is measured by the gain and loss for the period involved. If significant long
term experience reveals consistent deviation from what has been expected and that deviation is expected to
continue, the assumptions should be modified. The net actuarial gain (loss) for the past year is computed as
follows:
GRS
Derivation of Experience Gain (Loss)
1. Last Year's VAAL
2. Last Year's Employer Normal Cost
3. Last Year's Actual City Contibution
4. Interest at the assumed rate on:
a. 1 for one year
b. 2 half a year
c. 3 from dates paid
d. a+ b-c
5. This Year's Expected VAAL
1 + 2-3 + 4d
6. This Year's Actual VAAL (before any
changes in benefits or assumptions)
7. Net Actuarial Gain (Loss): (5)-(6)
8. Gain (Loss) due to investments
9. Gain (Loss) due to other sources
10. Amortization Payment Due to (Gain) Loss
City of Atlantic Beach General Employees'
Retirement System
$3,466,268
260,545
950,980
277,301
10,422
38,039
249,684
3,025,517
3,038,617
(13, 100)
(220,613)
207,513
1,743
9/30/2014 Actuarial Valuation I B-8
The fund earnings and salary increase assumptions have considerable impact on the cost of the Plan so it is
important that they are in line with the actual experience. The following table shows the history of actuarial fund
earnings and salary increase rates compared to the assumed rates:
Investment Return (AVA) Salary Increases
Year Ending Actual Assumed Actnal Assumed
9/30/1999 11.0 % 8.0 % 5.6 % 5.7 %
9/30/2000 9.7 8.0 8.3 6.0
9/30/2001 5.1 8.0 4.0 6.2
9/30/2002 1.5 8.0 4.4 5.9
9/30/2003 1.7 8.0 4.5 5.9
9/30/2004 2.3 8.0 7.7 5.8
9/30/2005 4.9 8.0 10.8 5.8
9/30/2006 8.5 8.0 4.1 5.9
9/30/2007 10.0 8.0 9.8 5.9
9/30/2008 4.9 8.0 4.9 5.8
9/30/2009 4.2 8.0 6.1 5.7
9/30/2010 5.0 8.0 (0.4) 6.0
9/30/2011 2.1 8.0 0.5 6.0
9/30/2012 8.0 8.0 1.2 5.9
9/30/2013 8.0 8.0 1.3 5.9
9/30/2014 6.3 8.0 4.8 5.9
Average 5.8 % ---4.8 % ---
The actual investment return rates shown above are based on the actuarial value of assets. The actual salary
increase rates shown above are the increases received by those active members who were included in the actuarial
valuations both at the beginning and the end of each year.
GRS City of Atlantic Beach General Employees'
Retirement System
9/30/2014 Actuarial Valuation I B-10
GRS
RECENT IDSTORY OF REQUIRED AND ACTUAL CONTRIBUTIONS
End of Year To Required Contributions
Which Valuation Valuation
Applies % of Expected Actual
Amount Payroll
• 9/30/03 9130/05 $ 464,893 15.02
9/30/04 9/30/06 480,029 16.09
* 9/30/05 9/30/07 482,364 13.99
* 9/30/06 9/30/08 456,965 13.62
9/30/07 9/30/09 528,428 14.03
• 9/30/08 9/30/10 599,292 14.84
9/30/09 9/30/11 722,769 16.60
• 9/30/10 9/30/12 998,516 24.53
9/30/11 9/30/13 1,044,392 26.34
•• 9/30/12 9/30/14 950,980 29.19
9/30/13 9/30/15 863,613 31.59
• 9/30/14 9/30/16 1,112,344 46.39
*Reflects a change in assumptions or benefits.
**Reflects the Actuarial Impact Statement for Ordinance 58-13-37.
City of Atlantic Beach General Employees'
Retirement System
Contributions
% $ 464,893
480,029
482,363
457,005
528,426
599,292
722,769
998,516
1,044,392
950,980
---
---
9/30/2014 Actuarial Valuation I B-14
ACTUARIAL ASSUMPTIONS AND COST METHOD
Valuation Methods
Actuarial Cost Method -The actuarial cost method is a procedure for allocating the actuarial present value of
benefits and expenses to time periods. Normal cost and the allocation of benefit values between service
rendered before and after the valuation date were determined using the Entry-Age Actuarial Cost Method.
The entry-age actuarial cost method allocates the actuarial present value of each member's projected benefits on
a level basis over the member's pensionable compensation between the entry age of the member and the
estimated active status exit ages. The portion of the actuarial present value allocated to the valuation year is
called the normal cost. The portion of the actuarial present value not provided for by the actuarial present value
of future normal costs is called the actuarial accrued liability. Deducting accrued assets from the actuarial
accrued liability determines the unfunded actuarial accrued liability.
Financing of Unfunded Actuarial Accrued Liabilities -The unfunded actuarial accrued liability was financed
as a level dollar.
Actuarial Value of Assets -The Actuarial Value of Assets phases in the difference between the expected and
actual return on market value of assets at the rate of 25% per year. The Actuarial Value of Assets will be
further adjusted to the extent necessary to fall within the corridor whose lower limit is 80% of the Market Value
of plan assets and whose upper limit is 120% of the Market Value of plan assets. During periods when
investment performance exceeds the assumed rate, Actuarial Value of Assets will tend to be less than Market
Value. During periods when investment performance is less than assumed rate, Actuarial Value of Assets will
tend to be greater than Market Value.
Valuation Assumptions
The actuarial assumptions used in the valuation are shown in this Section.
Economic Assumptions
The wage inflation rate assumed in this valuation was 3.5% per year. The Wage Inflation Rate is defined to be
the portion of total pay increases for an individual that are due to macroeconomic forces including productivity,
price inflation, and labor market conditions. For an ongoing plan with a constant active population, a long tenn
payroll growth rate often converges to the assumed rate of wage inflation. The wage inflation rate does not
include pay changes related to individual merit and seniority effects. The price inflation rate assumed in this
valuation was 2.50% per year. Price inflation assumption has been changed from 3% beginning with 9/30/2014
valuation.
The plan does not provide for automatic post-retirement cost of living adjustments (COLA) of retiree benefits.
Ad-hoc COLA increases have been adopted in the past upon approval by the City. Most recently, such
increases have been granted in 1987, 1996 and 2001. No assumptions are made regarding future adjustments.
Any such increases will be recognized as they occur.
The total rate of return is defined as earnings resulting from interest, dividends, realized gains (losses) and
unrealized appreciation (depreciation) less investment-related expenses, all divided by the beginning market
value of the fund, adjusted for cash flow during the year. Total rate of return is as the assumed to be 7.0% per
year, net of investment-related expenses. This assumption has been changed fi'om 8% beginning with
9/30/2014 valuation.
GRS City of Atlantic Beach General Employees'
Retirement System
9/30/2014 Actuarial Valuation I B-15
The rates of salary increases used in the valuation are illustrated in the following table (rates below include
2.5% price inflation).
Annual Rates for Salary Increase for Sample Ages
Age: 20 30 40 50 60
Expected Increase 13.5% 8.2% 6.0% 5.5% 5.0%
Demographic Assumptions
The mortality rates used were taken from the gender specific RP-2000 Combined Healthy Participant Mortality
Tables for males and females, with generational projections from the year 2000 Projection Scale AA. The
mortality table was set forward ten years for projecting the expected mortality of disabled lives. Sample
mortality rates and life expectancy factors illustrated below apply to the valuation year and are projected to
change in the future years.
Sample Probability of Future Life
Attained Dying Next Year Expectancy (years)
Ages (in 2014) Men Women Men Women
50 0.17% 0.13% 34.26 35.63
55 0.28 0.24 29.14 30.66
60 0.54 0.47 24.21 25.89
65 1.05 0.90 19.60 21.40
70 1.80 1.56 15.41 17.28
75 3.11 2.51 11.63 13.56
80 5.59 4.16 8.41 10.25
Rates of disability among active members (0% of disabilities are assumed to be service-connected).
GRS
Percent Becoming Disabled
Within Next Year
Sample
Ages Men
20 0.07%
25 0.09%
30 0.10%
35 0.14%
40 0.21%
45 0.32%
50 0.52%
55 0.92%
60 1.53%
City of Atlantic Beach General Employees'
Retirement System
Women
0.07%
0.09%
0.10%
0.14%
0.21%
0.32%
0.52%
0.92%
1.53%
9/30/2014 Actuarial Valuation I B-16
The rates of retirement used to measure the probability of eligible members retiring under normal and early
retirement eligibility during the next year were as follows:
Normal or Early Reitrement/DROP
Retirement Percent of Eligible
Ages Employees Retiring
55 15%
56 10%
57 10%
58 10%
59 10%
60 20%
61 15%
62 15%
63 15%
64 20%
65 30%
66 40%
67 50%
68 50%
69 50%
70 100%
Rates of separation from active membership were as shown below (rates do not apply to members eligible to
retire and do not include separation on account of death or disability). This assumption is used to yield the
probabilities of members remaining in employment.
GRS
Rates of Separation from Active Employment
Sample Years of
Ages Service
ALL 0
1
2
3
4
25 5 & Over
30
35
40
45
50
55
60
City of Atlantic Beach General Employees'
Retirement System
Assumptions
28.61%
20.78%
16.94%
11.67%
7.41%
3.70%
3.50%
3.20%
3.00%
2.70%
2.20%
2.00%
2.00%
9/30/2014 Actuarial Valuation I B-17
Administrative & Investment
Expenses
Benefit Service
Decrement Operation
Decrement Timing
Eligibility Testing
Forfeitures
Incidence of Contributions
Marriage Assumption
Normal Form of Benefit
Pay Increase Timing
Service Credit Accruals
Miscellaneous and Technical Assumptions
Annual administrative expenses are assumed to be equal to the actual
expenses paid during the preceding fiscal year. Investment expenses
are offset against gross investment income. Assumed administrative
expenses are added to the Normal Cost.
Exact fractional service is used to determine the amount of benefit
payable.
Disability and mortality decrements do not operate during the first 5
years of service. Disability and separation do not operate during
retirement eligibility.
Decrements of all types are assumed to occur at mid-year.
Eligibility for benefits is determined based upon the age nearest
birthday and service nearest whole year on the date the decrement is
assumed to occur.
Vested members who terminate with a benefit worth less than 100%
of their own accumulated contributions were assumed to forfeit their
vested benefit.
Employer contributions are assumed to be received in 12 equal
monthly installments. Member contributions are assumed to be
received continuously throughout the year based upon the computed
percent of payroll shown in this report, and the actual payroll payable
at the time contributions are made.
80% of members are assumed to be married for purposes of death-in-
service benefits. Male spouses are assumed to be three years older
than female participants and female spouses are assumed to be three
years younger than male participants for active member valuation
purposes.
The normal form of benefit is a life annuity.
Beginning of fiscal year. This is equivalent to assuming that reported
pays represent the actual amount paid during the previous fiscal year.
It is assumed that members accrue one year of service credit per year.
GRS City of Atlantic Beach General Employees'
Retirement System
9/30/2014 Actuarial Valuation I B-18
GLOSSARY OF TERMS
Actuarial Accrued Liability The difference between (i) the actuarial present value of future plan benefits,
and (ii) the actuarial present value of future normal cost. Sometimes referred to
as "accrued liability" or "past service liability."
Accrued Service The service credited under the plan which was rendered before the date of the
actuarial valuation.
Actuarial Assumptions Estimates of future plan experience with respect to rates of mortality, disability,
turnover, retirement, rate or rates of investment income and salary increases.
Decrement assumptions (rates of mortality, disability, turnover and retirement)
are generally based on past experience, often modified for projected changes in
conditions. Economic assumptions (salary increases and investment income)
consist of an underlying rate in an inflation-free environment plus a provision
for a long-term average rate of inflation.
Actuarial Cost Method A mathematical budgeting procedure for allocating the dollar amount of the
"actuarial present value of future plan benefits" between the actuarial present
value of future normal cost and the actuarial accrued liability. Sometimes
referred to as the "actuarial funding method."
Actuarial Equivalent
Actuarial Present Value
Amortization
Experience Gain (Loss)
Normal Cost
Reserve Account
Unfunded Actuarial
Accrued Liability
Valuation Assets
A single amount or series of amounts of equal value to another single amount
or series of amounts, computed on the basis of the rate(s) of interest and
mortality tables used by the plan.
The amount of funds presently required to provide a payment or series of
payments in the future. It is determined by discounting the future payments at a
predetermined rate of interest, taking into account the probability of payment.
Paying off an interest-bearing liability by means of periodic payments of
interest and principal, as opposed to paying it off with a lump sum payment.
A measure of the difference between actual experience and that expected based
upon a set of actuarial assumptions during the period between two actuarial
valuation dates, in accordance with the actuarial cost method being used.
The annual cost assigned, under the actuarial funding method, to current and
subsequent plan years. Sometimes referred to as "current service cost." Any
payment toward the unfunded actuarial accrued liability is not part of the
normal cost.
An account used to indicate that funds have been set aside for a specific
purpose and is not generally available for other uses.
The difference between the actuarial accrued liability and valuation assets.
Sometimes referred to as "unfunded accrued liability."
The value of current plan assets recognized for valuation purposes. Generally
based on market value plus a portion of unrealized appreciation or depreciation.
GRS City of Atlantic Beach General Employees'
Retirement System
9/30/2014 Actuarial Valuation I B-19
SECTIONC
PENSION FUND INFORMATION
SUMMARY OF ASSETS
9/30/2014 9/30/2013
Cash and Securities -Market Value
Cash and Cash Equivalents $ 27,899 $ 51,245
Short Term Investments 4,701,667 804,567
Treasury and Agency Bonds & Notes 251,173 790,293
Corporate Bonds 4,994,776 3,653,586
Common & Preferred Stocks 4,758,558 8,008,414
Pooled Equity Funds 0 0
Mutual or Pooled Bond Funds 0 426,035
Mutual Equity Funds 0 0
Other Securities -Participant Directed 144,640 89,120
Total 14,878,713 13,823,260
Receivables and Accruals
Member Contribution 0 0
Additional Employer Contribution 0 0
Interest and Dividends 40,709 37,471
Interest Deposit for Late Contribution 0 0
Total 40,709 37,471
Payables
Benefits-DROP Reserve 0 * 89,120
Lump Sum Distributions 0 0
Expenses 0 0
Other 114 900
Total 114 90,020
Net Assets-Market Value $ 14,919,308 $ 13,770,711
* Beginning with 9/30/2014 valuation. DROP balances are being included in Plan Assets for consistency
with GASB Statements 67 and 68.
GRS City of Atlantic Beach General Employees'
Retirement System
9/30/2014 Actuarial Valuation I C-1
PENSION FUND INCOME AND DISBURSEMENTS
Year Ending Year Ending
9/30/2014 9/30/2013
Market Value at Beginning of Period $ 13,770,711 $ 12,693,827
Income
Member Contributions 157,383 180,750
State Contributions 0 0
Employer Contribution 950,980 1,044,392
Interest and Dividends 286,651 274,716
Legal Settlement 0 31,619
Realized and Unrealized Gain (Loss) 468,942 481,465
Total Income 1,863,956 2,012,942
Disbursements
Monthly Benefit Payments 697,702 729,447
DROP Payments Held in Reserve 0 0
Lump Sum Distributions 0 0
Refund of Contributions 9,516 53,059
Investment Related Expenses 65,732 53,936
Other Administrative Expenses 31,529 34,549
Rollover of Employee Contributions to DC Plan 0 65,067
Total Disbursements 804,479 936,058
Adjustment for Adopting New Accounting Principle* $ 89,120 N/A
Net Increase During Period $ 1,148,597 $ 1,076,884
Market Value at End of Period $ 14,919,308 $ 13,770,711
* For consistency with GASB Statements 67 and 68 DROP balances are now being included in Plan Assets.
GRS City of Atlantic Beach General Employees'
Retirement System
9/30/2014 Actuarial Valuation I C-2
DEFERRED RETIREMENT OPTION PLAN (DROP )
BENEFITS HELD IN RESERVE
A reconcilia ti on of the accumulated DROP accou nt ba lances is provided in th e tabl e below.
I
RECONCILIATION OF DROP ACCOUNTS
Value at beginning of year $ 89,120
Pa yments cred it ed to accounts + 180,360
Investment Earnings credited + 3,634
Withdrawal s from accounts -0
Value at end of year 273,114
I
DROP PARTI CIPATION ACTIVITY
Number as of September 30 , 201 3 5
Number entered DROP during the yea r I
Number ex ited DRO P durin g the year 0
Number as of September 30, 20 14 6
Average Monthly Benefit as of September 30, 2014 $2,420
I
I
GRS City of Atl anti c Beach General Employees'
Reti reme nt System
9/30/2014 Actuaria l Valuation I C-3
ACTUARIAL VALUE OF ASSETS
As of September 30, 2014
Valuation assets are calculated using a smoothed market value over a period of four (4) years, as prescribed
under Internal Revenue Procedure 2000-40. The asset value determined under this method will be adjusted to
be no greater than 120% and no less than 80% of the fair market value.
Under this method, the actuarial value of assets is equal to the market value of assets less a decreasing fraction
( 1/nth per year, where n equals the number of years in the smoothing period) of the gain or loss for each of the
preceding 3 years.
Under this method, a gain or loss for a year is determined by calculating the difference between the expected
market value of the assets at the valuation date and the actual market value of the assets at the valuation date.
The expected value of the assets for the year is the market value of the assets at the valuation date for the prior
year brought forward with interest at the valuation interest rate to the valuation date for the current year plus
contributions minus disbursements (i.e., benefits paid and expenses), all adjusted with interest at the valuation
rate to the valuation date for the current year. If the expected value is less than the market value, the difference
is a gain. Conversely, if the expected value is greater than the market value, the difference is a loss.
Calculation of Valuation Assets is shown on the following page.
GRS City of Atlantic Beach General Employees'
Retirement System
9/30/2014 Actuarial Valuation I C-4
INVESTMENT RATE OF RETURN
The investment rate of return has been calculated on the following bases:
Basis 1-Market Value: Interest, dividends, realized gains (losses) and unrealized appreciation (depreciation)
divided by the beginning market value of the fund, adjusted for cash flow during the year. This figure
is normally called the Total Rate of Return.
Basis 2-Actuarial Value: Investment earnings recognized in the Actuarial Value of Assets divided by the
weighted average of the Actuarial Value of Assets during the year.
GRS
Investment Rate of Retnrn
Year Ended Market Value Actnarial Value
9/30/99
9/30/00
9/30/01
9/30/02
9/30/03
9/30/04
9/30/05
9/30/06
9/30/07
9/30/08
9/30/09
9/30/10
9/30/11
9/30/12
9/30/13
9/30/14
Average Compounded
Rate of Return for
5 Years
10 Years
All Years
City of Atlantic Beach General Employees'
Retirement System
8.0 % 11.0 %
4.3 9.7
(1.9) 5.1
(6.7) 1.5
10.1 1.7
7.2 2.3
9.4 4.9
9.7 8.5
14.7 10.0
(11.9) 4.9
9.7 4.2
9.9 5.0
(2.4) 2.1
16.4 8.0
5.7 8.0
4.9 6.3
6.7% 5.9%
6.3% 6.2%
5.2% 5.8%
9/30/2014 Actuarial Valuation I C-6
SECTIOND
MISCELLANEOUS INFORMATION
GRS
STATISTICAL DATA
Active Members as of September 30, 2014
Age Group 0-4 5-9 10-14 15-19
20-24 NO. 0 0 0 0
25-29 NO. 0 0 0 0
30-34 NO. 0 1 0 0
35-39NO. 0 0 1 0
40-44 NO. 0 4 1 0
45-49 NO. 0 3 2 1
50-54 NO. 0 1 3 2
55-59 NO. 0 5 4 1
160-64 NO. 0 2 3 2
[65&UPNO. 0 1 0 0 --------
ITOTNO. 0 17 14
City of Atlantic Beach General Employees'
Retirement System
6
II
20-24 25-29 30&Up Avg. Pay
0 0 0 0
0 0 0 0
0 0 0 1
0 0 0 1
1 0 0 6
3 1 0 10
0 0 1 7
2 0 1 13
0 1 0 8
0 0 1 2 -------
6 2 3 48
9/30/2014 Actuarial Valuation I D-2
NUMBER ADDED TO AND REMOVED FROM ACTIVE MEMBERSHIP
Number
Added Terminations During Year Active
Year
Ended
September 30
1997
1998
1999
2000
2001
2002
2003
2004
2005
2006
2007
2008
2009
2010
2011
2012
2013 *
2014 *
5-yr. Totals
2010-2014
Expected
for 2015
During
Year
A E
12 11
12 6
14 17
7 6
9 8
7 10
12 11
12 10
10 14
10 11
8 7
7 6
6 2
4 7
6 7
8 7
0 0
Q Q
18 21
A Represents actual number.
Normal
Retirement
A E
1 0.5
0 0.5
1 0.8
2 0.8
1 1.2
1 1.2
2 0.8
2 1.2
2 0.8
5 2.4
1 1.8
0 3.2
0 3.8
4 4.4
5 5.3
2 4.3
5 4.6
~ 4.9
21 23.5
3.9
E Represents expected number.
Disability
Retirement
A E
1 0.2
0 0.2
1 0.2
0 0.1
0 0.1
0 0.2
0 0.2
0 0.2
0 0.2
0 0.1
1 0.2
0 0.1
0 0.1
0 0.1
1 0.1
0 0.2
0 0.2
Q 0.1
1 0.8
0.1
*No employees will be added following the closure of the plan.
GRS City of Atlantic Beach General Employees'
Retirement System
Died-in Withdrawal Members
Service Vested Other Total End of
A E A A A E Year
0 0.2 2 7 9 8.2 76
0 0.2 0 6 6 8.3 82
0 0.2 0 15 15 8.3 79
0 0.1 0 4 4 7.5 70
1 0.1 1 5 6 7.6 71
0 0.1 2 7 9 8.1 68
0 0.1 0 9 9 10.8 84
0 0.1 1 7 8 10.0 86
0 0.2 1 11 12 9.4 82
0 0.2 0 6 6 8.5 81
0 0.2 1 4 5 8.1 82
0 0.2 1 5 6 7.8 83
0 0.2 1 1 2 6.9 87
0 0.2 0 3 3 6.8 84
0 0.3 1 0 1 5.7 83
1 0.2 2 2 4 4.8 63
0 0.2 0 2 2 5.1 56
1 0.2 ! 1 ~ 0.7 48
2 1.0 12 23.1
0.1 0.6
9/30/2014 Actuarial Valuation I D-3
Retired Members and Beneficiary Data
Historical Schedule
Added Removed Net Increase
Year Ended Annual Annual Annual
September 30 No. Pensions No. Pensions No. Pensions
2000 6 78,522 3 32,513 3 46,009
2001 1 17,716 * 1 17,716
2002 3 23,184 26,801 2 (3,617)
2003 2 32,159 1 5,889 26,270
2004 2 35,900 2 17,160 18,740
2005 3 47,505 1 5,774 2 41,730
2006 6 82,446 3 29,272 3 53,174
2007 3 51,425 3 51,425
2008 1 9,217 1 9,217
2009 2 17,424 2 5,992 11,432
2010 4 95,156 3 13,790 81,366
2011 9 105,409 1 14,326 8 91,083
2012 4 77,393 0 4 77,393
2013 6 160,587 1 12,284 5 148,303
2014 5 91,970 2 16,908 3 75,062
Expected for
2015
*Includes a one-time 5.0% cost-ofliving increase.
GRS City of Atlantic Beach General Employees'
Retirement System
Expected
End of Year Removals
Annual Annual
No. Pensions No. Pensions
26 220,022 0.6 4,196
27 237,738 0.6 4,543
29 234,121 0.7 5,355
30 260,391 0.9 6,159
30 279,131 1.0 6,956
32 320,861 1.0 7,331
35 374,035 1.0 7,917
38 425,460 1.1 8,798
38 425,460 1.3 10,328
38 436,892 1.3 11,534
39 518,258 1.2 11,854
47 609,341 1.2 12,414
51 686,734 1.2 12,623
56 834,402 1.3 14,605
59 909,464 1.3 15,651
1.3 15,644
9/30/2014 Actuarial Valuation I D-4
SECTION E
SUMMARY OF PLAN PROVISIONS
A. Ordinances:
Plan established under the Code of Ordinances for the City of Atlantic Beach, Florida, Part II, Chapter 2,
Article VI, Division 3 and was most recently amended and restated under Ordinance No. 58-13-3 7 passed
and adopted on June 10, 2013. The Plan is also governed by certain provisions of Part VII, Chapter 112,
Florida Statutes (F.S.) and the Internal Revenue Code.
B. Effective Date
December 22, 1975
C. Plan Year
October 1 through September 30
D. Type of Plan
Qualified, governmental defined benefit retirement plan; for GASB purposes it is a sole employer plan.
E. Eligibility Requirements
The plan is currently closed to new entrants.
Prior to closure, the plan included all City employees, other than police officers or firefighters, who
normally worked more than 1,000 hours annually and who were not elected officials, temporary or
contractual employees, or executives or departments heads that elected not to participate. They became
members on the date of employment.
F. Credited Service
Service is measured as the total number of years and fractional parts of years, but credited to the nearest
one-twelfth (1112) of a year. No service will be credited for any periods of employment for which the
member received a refund of their employee contributions.
G. Compensation
Base salary or wages paid for services rendered to the City including longevity pay, overtime pay, cost of
living payments, holidays and personal leave taken. Compensation excludes payments of unused personal
leave, uniform or equipment allowances, or any reimbursement of expenses.
H. Final Average Compensation (FAC)
Average monthly rate of Compensation during the highest 60 consecutive months of Credited Service out of
the last 120 months preceding the date of termination or retirement.
GRS City of Atlantic Beach General Employees'
Retirement System
9/30/2014 Actuarial Valuation I E-1
I. Normal Retirement
Eligibility:
Benefit:
Normal Form
of Benefit:
A participant may retire on the first day of the month coincident with or next following age 60
with 5 or more years of Credited Service.
For employees hired before April24, 2005:
2.85% ofFAC times Credited Service. Benefit is limited to 100% ofFAC.
For employees hired on or after April 24, 2005:
2.50% ofFAC times Credited Service. Benefit is limited to 100% ofFAC.
Life Annuity; other options are also available.
J. Early Retirement
Eligibility:
Benefit:
Normal Form
of Benefit:
A member may elect to retire earlier than the Normal Retirement Eligibility upon attainment of
age 55 with 5 years of Credited Service.
The Normal Retirement Benefit is actuarially reduced for each year by which the member's
Early Retirement date precedes age 60.
Life Annuity; other options are also available.
K. Delayed Retirement
Same as Normal Retirement taking into account compensation earned and service credited until the date of
actual employment termination.
L. Service Connected Disability
Eligibility:
Benefit:
Normal Form
of Benefit:
Any member with 5 or more continuous years of Credited Service who becomes totally and
permanently disabled and unable to render useful and efficient service to the City is eligible for
a disability benefit.
The benefit is calculated as if the member was eligible for Normal Retirement and is payable
retroactively to the later of; the last day on payroll, or the date of application for disability
benefits.
Life Annuity; other options are also available.
GRS City of Atlantic Beach General Employees'
Retirement System
9/30/2014 Actuarial Valuation I E-2
M. Non-Service Connected Disability
Eligibility:
Benefit:
Normal Fonn
of Benefit:
Any member with 5 or more continuous years of Credited Service who becomes totally and
pennanently disabled and unable to render useful and efficient service to the City is eligible for
a disability benefit.
The benefit is calculated as if the member was eligible for Normal Retirement and is payable
retroactively to the later of; the last day on payroll, or the date of application for disability
benefits.
Life Annuity; other options are also available.
N. Pre-Retirement Death
Eligibility:
Benefit:
Normal Form
of Benefit:
Any member with 5 or more years of Credited Service is eligible for a death benefit.
Upon the death of a member, the designated beneficiary shall be paid an actuarially reduced
benefit based on one hundred (100) percent survivor pension notwithstanding that the
member may not have satisfied the conditions for retirement. If there are no beneficiaries
designated by the member, then a benefit shall be paid to the surviving spouse or, if no
surviving spouse, a reduced benefit will be paid to the member's unmarried children.
If spouse is receiving benefits described above, no children's benefits are payable.
If spouse is not receiving benefits, children under age 19, or age 23 if a full time student, will
receive equal shares of 50% of the member's Normal Retirement Benefit under the Life
Annuity option based upon service and F AC as of the date of death.
Payable for the life of the member's beneficiary or spouse. Children's benefits are payable
until age 19 or age 23 if a fulltime student.
0. Post Retirement Death
Benefit determined by the form of benefit elected upon retirement.
P. Optional Forms
In lieu of electing the Normal Form of benefit, the optional forms of benefits available to all retirees are the
50%, 66 2/3%, 75% or 100% Joint and Survivor options. A Social Security option is also available for
members retiring prior to the time they are eligible for Social Security retirement benefits.
Q. Vested Termination
Eligibility:
Benefit:
A participant has earned a non-forfeitable right to Plan benefits after the completion of 5 or
more years of Credited Service.
The benefit is the member's vested portion of the accrued Normal Retirement Benefit as of the
date of termination. Benefit begins on the Nonnal or Early Retirement date.
GRS City of Atlantic Beach General Employees'
Retirement System
9/30/2014 Actuarial Valuation I E-3
Vested Termination-Continued
Normal Form
of Benefit: Life Annuity; other options are also available.
R. Refunds
Eligibility:
Benefit:
Optionally, vested participants may also withdraw their contributions in lieu of the deferred
benefits otherwise due.
The member who terminates employment receives a lump-sum payment of their employee
contributions with interest.
S. Member Contributions
6% of Compensation
T. Employer Contributions
u.
The amount determined by the actuary to pay the normal cost and an amortization of the unfunded actuarial
accrued liabilities, along with employee contributions. Following are contribution rates per recent
valuations:
Contribution
Year
Beginning City Member Total
10/1/2009 14.84% 5.000% 19.84%
10/1/2010 16.60% 5.000% 21.60%
10/112011 24.53% 5.000% 29.53%
10/1/2012 26.34% 5.000% 31.34%
10/112013 29.19% 6.000% 35.19%
10/112014 31.59% 6.000% 37.59%
10/112015 46.39% 6.000% 52.39%
Cost of Living Increases
The plan does not provide for automatic post-retirement cost of living adjustments (COLA) of retiree
benefits.
V. Changes from Previous Valuation
See the Discussion of Valuation Results Section of this report under the Revisions in Benefits heading.
W. Gain-sharing benefits
Not applicable.
GRS City of Atlantic Beach General Employees'
Retirement System
9/30/2014 Actuarial Valuation I E-4
X. Deferred Retirement Option Plan
Eligibility:
Benefit:
Maximum
Plan members are eligible for the DROP upon attainment of age 55 with 5 years of Credited
Service.
All members must make a written election to participate in the DROP.
The member's Credited Service and FAC are frozen upon entry into the DROP. The monthly
retirement benefit as described under Normal Retirement is calculated based upon the frozen
Credited Service and F AC. Benefits for members entering the DROP prior to age 60 will be
actuarially reduced for Early Retirement.
DROP Period: 60 months
Interest
Credited:
Normal Form
of Benefit:
Participants' DROP account balances will be credited in accordance with the self-directed
options selected by the participant who entered the program prior to July 1, 2013. For all other
participants, DROP account balances will be credited or debited quarterly with interest based
on Plan's net investment earnings or losses for that quarter.
Lump Sum or roll-over to a qualified retirement account.
GRS City of Atlantic Beach General Employees'
Retirement System
9/30/2014 Actuarial Valuation I E-5
SECTION F
COMPARATIVE SUMMARY OF PRINCIPAL
VALUATION RESULTS
F ASB NO. 35 INFORMATION
A. Valuation Date September 30, 2014 September 30, 2013
B. Actuarial Present Value of Accumulated
Plan Benefits
1. Vested Benefits
a. Members Cunently Receiving Payments $ 9,629,899 $ 8,080,379
b. Terminated Vested Members 998,673 790,967
c. DROP Balances* 273,114 N/A
d. Other Members 6,741,139 6,310,036
e Total 17,642,825 15,181,382
2. Non-Vested Benefits 0 0
3. Total Actuarial Present Value of Accumulated
Plan Benefits: 1e + 2 17,642,825 15,181,382
4. Accumulated Contributions of Active Members 1,204,929 1,225,604
C. Changes in the Actuarial Present Value of
Accumulated Plan Benefits
1. Total Value at Beginning of Year 15,181,382 14,156,270
2. Increase (Decrease) During the Period
Attributable to:
a. Plan Amendment 0 0
b. Change in Actuarial Method* 273,114 0
c. Change in Actuarial Assumptions 1,675,679
d. Latest Member Data, Benefits Accumulated
and Decrease in the Discount Period 1,219,868 1,807,618
e. Benefits Paid** (707,218) (782,506)
f. Net Increase 2,461,443 1,025,112
3. Total Value at End of Period 17,642,825 15,181,382
D. Market Value of Assets* 14,919,308 13,770,711
E. Actuarial Assumptions -See page entitled
Actuarial Assumptions and Methods
* Beginning with 9/30/2014 valuation, DROP balances are included in Present Value of Accumulated Plan
Benefits and in Plan Assets.
**Benefits paid during 2013/14 plan year exclude amounts credited to DROP participants.
GRS City of Atlantic Beach General Employees'
Retirement System
9/30/2014 Actuarial Valuation\ F-1
COMPARATIVE SUMMARY OF September 30, 2014 September 30,2014 September 30, 2013 PRINCIPAL VALUATION RESULTS
~· es Prior to Changes
A. Participant Data
Number Included:
Actives 48 48 56
Service Retirees & Beneficiaries 55 55 52
Disability Retirees 4 4 4
Tenninated Vested Members 12 12 11
Total Members and Beneficiaries 119 119 123
Total Annual Payroll (Excluding DROP Participants) $2,397,875 $2,397,875 $2,733,429
Annual Valuation Payroll 2,397,875 2,397,875 2,733,429
Expected Annual Payroll in Contribution Year 2,397,875 2,397,875 2,733,429
Total Annualized Benefits
Service Retirees & Beneficiaries 853,087 853,087 778,025
Disability Retirees 56,377 56,377 56,377
Tenninated Vested Members 122,575 122,575 113,275
B. Assets (Market Value)*
Cash and Shott Tenn Investments 4,729,566 4,729,566 855,812
Treasury and Agency Bonds & Notes 251,173 251,173 790,293
Common and Preferred Stocks 4,758,558 4,758,558 8,008,414
Mutual or Pooled Bond Funds 0 0 426,035
Corporate Bonds 4,994,776 4,994,776 3,653,586
Other Securities 144,640 144,640 89,120
Net Receivables & Payables 40,595 40,595 (52,549)
Total 14,919,308 14,919,308 13,770,711
Funding (Actuarial) Value 15,167,400 15,167,400 13,815,833
Assets include:
Accumulated active member contributions 1,204,929 1,204,929 1,225,604
(with interest if applicable)
C. Actuarial present value of accrued benefits
(i) Vested accrued benefits
Retired members and benefitciaries (excl DROP balances) 9,629,899 8,892,749 8,080,379
T enninated members 998,673 884,431 790,967
DROP Balances 273,114 273,114 N/A
Active members (includes non-forfeitable members
contributions of 1,204,929 and 1,225,604) 6,741,139 5,916,852 6,310,036
Total 17,642,825 15,967,146 15,181,382
(ii) Non-vested accrued benefits 0 0 0
(iii) Total actuarial p.v. of accrued benefits 17,642,825 15,967,146 15,181,382
(iv) Actuarial p.v. of accrued benefits at begin. of year 15,181,382 15,181,382 14,156,270
(v) Changes attributable to:
Amendments none none none
Method change (DROP treatment) 273,114 273,114 none
Assumptions 1,675,679 none
Operation of decrements 1,219,868 1,219,868 1,807,618
Benefit payments (707,218) (707,218) (782,506)
Other none none none
(vi) Net change (PV AB measurement Method Change) 2,461,443 785,764 1,025,112
(vii) Actuarial p.v. of accr. benefits at end of year 17,642,825 15,967,146 15,181,382
*DROP balances are included in Plan Assets beginning with 9/30/2014 valuation.
GRS City of Atlantic Beach General Employees'
Retirement System
9/30/2014 Actuarial Valuation I F-2
GRS
COMPARATIVE SUMMARY OF
PRINCIPAL VALUATION RESULTS September 30, 2014 September 30, 2014 September 30, 2013
After Chanl!es Prior to Chanl!es
D. Liabilities-Actuarial Present Value of Future Benefits
I. Active Members
Service Retirement Benefits $II ,057,889 $9,745,437 $10,264,683
Vesting Benefits 319,225 260,255 274,710
Disability Benefits 250,285 222,787 237,621
Preretirement Death Benefits 256,659 225,713 240,504
Return of Member Contributions 41,929 40,313 47,420
Total Actives 11,925,987 10,494,505 11,064,938
2. Inactive Members
Service Retirees & Beneficiaries 9,104,369 8,402,061 7,578,313
Disability Retirees 525,530 490,688 502,066
Tenninated Vested Members 998,673 884,431 790,967
Total Inactive Members 10,628,572 9,777,180 8,871,346
3. DROP Balances 273,114 273,114 N/A
3. Total Present Value for All Members 22,827,673 20,544,799 19,936,284
Total Present Value of:
Future Salaries 18,159,759 17,803,738 20,075,853
Future Employee Contributions 1,089,585 1,068,224 1,204,551
Future Contributions from Other Sources 6,570,688 4,309,175 4,915,900
Derivation of Current Employer
Unfunded Actuarial Accrued Liability (UAAL)
a. Total UAAL for Prior Valuation Date $3,466,268 $3,466,268 $4,133,993
b. Employer Nonnal Cost for this period 260,545 260,545 284,455
c. Interest acccrued on (a) and (b) 287,723 287,723 342,097
d. Contributions for this period (950,980) (950,980) (1,044,392)
e. Interest accrued on (d) (38,039) (38,039) (41,776)
f. Changes due to:
Plan Amendment 0 0 0
Assumption Changes 1,817,483 0 0
Asset Method 0 0 0
Actuarial (Gain) Loss 13,100 13,100 (208,109)
g. Total Current UAAL: a+b+c-d-e+f 4,856,100 3,038,617 3,466,268
Oril!inal and Current Unfunded Actuarial Accrued Liabilities
Amortization Amortization
Years Payment Prior Payment After Original Current
Date Item Description Remaining to Changes Changes Amount Unfunded
9/30/2012 Original VAAL* 8 $517,260 $502,451 $4,133,993 $3,210,306
9/30/2013 Experience Gain 9 (27,390) (26,507) (208,109) (184,789)
9/30/2014 Experience Loss 10 1,808
9/30/2014 Assumption Changes 10 N/A
!TOTAL $491,678
*Reflects the Actuarial Impact Statement for Ordinance 58-13-3 7.
City of Atlantic Beach General Employees'
Retirement System
1,743 13,100 13,100
241,840 1,817,483 1,817,483
$719,527 $5,756,467 $4,856,100
9/30/2014 Actuarial Valuation I F-3
COMPARATIVE SUMMARY OF September 30, 2013 PRINCIPAL VALUATION RESULTS September 30, 2014 September 30, 2014
A/tel' Cha11ges Prior to Cha11ges
E. Pension Cost
Entry Age Nonnal Cost for:
Service Retirement Benefits $334,!07 $285,437 $320,754
Vesting Benefits 18,599 14,698 14,272
Disability Benefits 17,127 15,062 14,819
Preretirement Death Benefits 7,980 6,857 7,588
Return of Member Contributions 24,280 24,422 26,775
Total Actives 402,093 346,476 384,208
Administrative Expenses 31,529 31,529 33,220
Expected Member Contributions 151,552 152,272 166,904
Total Employer Nonnal Cost 282,070 225,733 250,524
Payment Required to Amortize Unfunded Actuarial
Accrued Liability 719,527 491,678 515,906
Total Contribution at Valuation Date 1,001,597 717,411 766,430
Total Contribution Adjusted for Frequency of
Payments and Interest to Next Following Fiscal Year 1,112,344 808,379 863,613
% of Expected Payroll 46.39% 33.71% 31.59%
Amount Expected to be Contributed by Members Next FY 143,873 143,873 164,006
%of Expected Payroll 6.00% 6.00% 6.00%
F. Past Contributions-For the Fiscal Years Ended September 30 of2013 and 2014
Required Contribution Detennined in the Valuation as of September 30, 2012 September 30, 20 II
by the Plan Sponsor $950,980 $1,044,392
by Members $195,496 $198,240
Actual Contribution for the Fiscal Year ended September 30, 2014 September 30, 2013
by the Plan Sponsor $950,980 1,044,392
by Members $157,383 180,750
G. Net experience (gain) loss during year: $13,!00 ($208,109)
H. I. Plan to Amortize Unfunded Actuarial Accrued Liability
l 0 year funding of the Original Unfunded Actuarial Accrued Liability,
lO year funding of any emerging Gains or Losses, or assumption changes.
2. Schedule Illustrating the Amortization of the Unfunded Actuarial Accrued Liability (UAAL)
GRS
Year Projected UAAL
2014
2015
2016
2017
2018
2019
2020
2021
2022
2023
2024
3. Action taken since last actuarial valuation.
Contribution sufficient to satisfy the total required contribution.
City of Atlantic Beach General Employees'
Retirement System
4,856,100
4,426,133
3,966,068
3,473,799
2,947,071
2,383,472
1,780,421
1,135,157
444,724
243,583
0
9/30/2014 Actuarial Valuation I F-4
STAFF REPORT
City of Atlantic Beach
Commission Meeting
AGENDA ITEM: ORDINANCE NO. 20-15-130
AGENDA ITEM# 71\
MARCil 9, 2015
AN ORDINANCE AMENDING THE OPERATING BUDGET FOR
THE CITY OF ATLANTIC BEACH, FLORIDA FOR FISCAL
YEAR BEGINNING OCTOBER I, 2014 AND ENDING
SEPTEMBER 30,2015, AND PROVlDlNG AN EFFECTIVE DATE.
DATE : february 2, 20 15
SUBMITTED BY: Nelson Van Lierc, Ci t y Manager C6=>
BACKGROUND:
1. To provide funding for police equipment for medical kits with an estimated cost of
$2,764 to be I 00% funded by the grant. Please refer to an accompanying staff report
from th e December 8, 20 14 meeting prepared by the Pulice Department for the details of
this gra nt.
2. To provide a budget lor the add itional funds donated by t he Beaches Town Cente r raising
the amount for the 20 14 holiday li ghts from $10 ,000 to $17 500.
BUDGET: Both it ems included in th is adj us tment a re funded with a revenue source and w ill
not reduce the City 's net lund balance.
RECOMMENDATION: To adopt Ord inance No. 20-15-130 amending thc2014-15 Annual
Operating Budget.
ATTACHMENTS:
Ordinance No. 20 -1 5-1 30.
December 8, 2014 Stal'fReport recommending the approva l of' the Justice Assistance
Gra nt for 20!4.
ORDINANCE NO. 20-15-130
AN ORDINANCE AMENDING THE OPERATING BUDGET
FOR THE CITY OF ATLANTIC BEACH, FLORIDA FOR
FISCAL YEAR BEGINNING OCTOBER 1, 2014 AND
ENDING SEPTEMBER 30, 2015, AND PROVIDING AN
EFFECTIVE DATE.
AGENDA ITEM# 7A
MARCH 9, 2015
WHEREAS, the City Charter of the City of Atlantic Beach requires that the City
Commission approve all budgetary increases and transfers at the fund level, and
WHEREAS, the nature ofbudgetary systems and those day-to-day decisions affecting
such budgetary systems require adjustments from time-to-time, and
WHEREAS, The Florida Department of Law Enforcement has recently allocated $2,764
in grant funds for the purchase of law enforcement equipment that was not originally budgeted
for. The grant was approved by this Commission in December and is to be used to purchase first
aid kits for police vehicles. This ordinance will create a budget for the use of those funds, and
WHEREAS, The Beaches Town Center donated a total of $17,500 to the holiday light
display in December which was $7,500 more than budgeted, This ordinance adjusts the budget to
reflect the total amount received, and
NOW, THEREFORE, BE IT ENACTED BY THE CITY COMMISSION ON
BEHALF OF THE PEOPLE OF THE CITY OF ATLANTIC BEACH, FLORIDA, that;
1. The Fiscal Year 2014/2015 Budget to be amended as follows:
FDLE -JUSTICE ASSISTANCE GRANT
Revenue:
Grant Proceeds
Expenses:
Police Department
Capital Equipment
Total Expenses:
Fund Balance:
Revenues:
GENERAL FUND
Contributions and Donations -Beaches Town Center Christmas Lights
Expenditures:
Public Works
$2,764
$2 764
$2.764
$0
7,500
Streets Division-Contract Services
Total Expenses:
Fund Balance:
2. This ordinance shall take effect immediately upon its adoption.
Passed by the City Commission on first reading this __ day of 2015.
AGENDA ITEM# 7A
MARCH 9, 2015
7 500
$7.500
$0
Passed by the City Commission on second and final reading this __ day of 2015.
CAROLYN WOODS
Mayor I Presiding Officer
Approved as to form and correctness:
RICHARD KOMANDO, ESQUIRE
City Attorney
ATTEST:
DONNA L. BARTLE, CMC
City Clerk
STAFF REPORT
City of Atlantic Beach
Commission Meeting
AGI<:NDt\ ITEIVL Justice ;\ssistnncc Grant (JAG) Direct FY 20 I '-1
DATl~: December 5, 2014
SUBMITTED BV: Victor L. Ciualillo, Police Commander
BA( 'I({;ROliND:
AGENDA ITEM# 7 A
MARCH 9, 2015
TllL: Florida Dcpartmt:nl ur Law Enl'orc~~mcnt (FDLE) has n:ccivcd a11 award lhm1 the
llnitcd States Department or Justice (t SUOJ) fill· FY 2014 Justin; Assistance Gntnt
(J i\G) funds. These gnmt funds arc distributed to units of local government hasl·d on
local population and crimt~ statistics reported to FDIJi. The amount allocated to the
Atlantic Tkach Pnlice Dcpnrlnlelll is $2,746. This grant docs not require any ln<ltdm)g
funds llum the City.
The Police Department has i<knti lied <l need l~>r readily accessible Individual First Aid
Kits (II;AK) f()r the officers. ThL~se lirst aid kits cnnluin updated tmxlicall'Oillpnncnls
that have hel.'!n pruveo in modern combat situations to help control the most commonly
encountered loss of I i rc, severe lwrnorrhaging caused by gunshot wounds nr laccrntions.
With the use nfthcsc grnnl fimds, the department will he able tn pnwidc each officer with
modem medical compnnenls to hdp protect the lives ol'cilizcns and oflicers if necessary.
To nwvc the process l(mvanL the Commission needs t.n authorize the tv1ayor to sign the
gmnt application and certifications un behalf' nl' the cny. When this is nuthorizcd, thG
police depart mcnt wi II suhmi t the gran! applicat inn, manage the approved grant and
purchase the medical kits. The online grunt application has been comple1cd and is
awaiting submission. The deadline fiH submission is December 19, 2014. I he star! date
l(lr most J /\G programs will he February l, 2015.
IHIOGKr: This action will provide $2,74(1 in grant funding to be added tn the 20 14·
2015 budget to purchase Individual First Aid Kits ror tlw police officers.
RECOMMENDATIONS: To nuthori~c i\,1nyor Carolyn Woods to sign any required
grant paperwork on behalf of the City.
ATTACHMENTS: Nom:
IU:VU:WEU BV CITV 1\'IANAC;ER:
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM: Marsh Preserve Improvements Phase I
SUBMITTED BY: Douglas E. Layton, PE, PWLF
Public Works Director
DATE: February 20, 2015
AGENDA ITEM #SA
MARCH 9, 2015
BACKGROUND: 5 bids for this project were received on 1/20/15. The bids were
received in three parts. The parts are:
1) A handicapped Kayak launch at the north edge of Dutton Island
2) An overlook adjacent to the bridge on Dutton Island Road
3) An overlook at the end of 6th Street
Bids received ranged from $420,735 to $696,508 for all three parts
excluding contingency. The low bidder on each part was Harbor Marine.
As all bids received were over the budget, discussions with FIND and the
low bidder were held. Deleting the Dutton overlook, reducing the length of
the 6th Street pier, changing 3 pervious parking spaces to rock, reducing
the concrete sidewalk length at the bid unit prices resulted in an adjusted
construction amount of $274,337.
The design and bidding documents required that the City provide an ADA
compliant floating Kayak launch platform. This launch costs $29,505.
Total project construction cost is $274,337 + $29,505 = $303,842
BUDGET: $300,000 total w/ 50% ($150,000) from a FIND grant
$ 10,000 Howell Park parking improvement budget
RECOMMENDATION: Approve the award of the subject construction contract to
Harbor Marine in the adjusted amount of $274,337.
and
Approve direct City purchase of the corresponding AccuDock floating
Kayak launch in the amount of $29,505.
and
AGENDA ITEM# SA
MARCH 9, 2015
approve the use of the $10,000 from Howell parking budget line item for
construction of this project
and
Authorize the City Manager to execute the construction contract, and
other documents to construct this project as budgeted hereby subject to
concurrence of funding by FIND.
ATTACHMENTS: Project Bid Tabulation
'
REVIEWED BY: :?;,. ~ 2~
City of Atlantic Beach
Bid 1415-01, Marsh Preserves Improvement s, Phase I
January 21, 2015
BGCO, Inc. Core Construction Co. Farrell Bro the rs Marin e Constructio n, Inc.
Ite m One: Unit Qty Unit Cost Extended Cost Unit Qty Unit Cost Extended Cost Unit Qty Unit Cost Extended Cost
Dutto n Overlook Measure Measure Meuure
1 . Mobilization LS 1 $31,750.00 $31,750.00 LS 1 $10,180.00 $10,180.00 LS 1 $18,432.00 $18.432.00
2. Erosion Control •
temp fence, inlet
protection, const. LS 1 $8,000.00 $8,000.00 LS 1 $2,400.00 $2,400.00 LS 1 $3,000.00 $3,000.00
e nt rance, temp
stabilization
3. Clearing &
LS 1 $10,000.00 $10,000.00 LS 1 $10,670.00 $10,670 .00 LS 1 $5,520.00 $5,520.00 Grubbing
4. Site Grading lS 1 $5,000.00 $5,000.00 LS 1 $9,320.00 $9,320.00 LS 1 $5,520.00 $5,520.00
5. Earthwork Cut/Fill lS 1 $5,000.00 $5,000.00 LS 1 $6,636.00 $6,636.00 LS 1 $3,810.00 $3,810.00
6. Wood Boardwalk Sf 1100 S7S.OO $82,500.00 SF 1100 $114.S6 $126,016.00 Sf 1100 $81.60 $89,760.00
7. Wood Overlook SF 400 $150.00 $60,000.00 SF 400 $259.20 $103,680.00 SF 400 $156.00 $62,400.00
8 . Pervious Concrete• SF 800 $20.00 $16,000.00 SF 800 $10.05 $8,040.00 SF 800 $25.21 $20,168.00
9 . S1gnage & Striping LS 1 $3,000.00 $3,000.00 LS 1 $450.00 $450.00 lS 1 $1,800.00 $1,800.00
10. Grassing SY 25 $10.00 $250.00 SY 25 $26.06 $651.50 SY 25 $13.80 $345.00
Total Base Bid $221,500.00 $2 78,043.50 $210,755.00
10% Contingency $22,150.00 $27,804.35 $21,075.50
1 1 ota• tsase tsro
$243,6$0.00 $305,847 .as $231,830.50 + 10% Contingency
ll. Oeouctive
Alternate -1 .. lS 1 $0.00 ·$45,000.00 LS 1 $0.00 ·564,400.00 lS 1 $0.00 ·$5,000.00
Total Base Bid with $176,500.00 $213,643.50 $205,755.00
Deductive Alternate
10% Contingency $17,650.00 $21,364.35 $20,575.50
Tota l Base Bid wit h
Deductive
Alternate + 1001.. $194,1$0.00 $235,007.85 $226,330.50
Contingency
Harbor Marine Dock Co., Inc.
Unit Qty Unit Cost Extended Cost
Measure
LS 1 $27,564.90 $27,564.90
LS 1 $900.00 $900.00
LS 1 51,800.00 $1,800.00
LS 1 $1,440.00 $1,440.00
LS 1 $1,200.00 $1,200.00
SF 1100 $63 .69 570,059.00
SF 400 $109.11 $43.644 00
SF 800 $10.20 $8,160.00
LS 1 $1,200.00 $1,200.00
SY 25 $6.00 $1$0.00
$156,117 90
$15.611 79
$171,729.69
LS 1 $0.00 -$37,149.97
$118,967 93
$11,896.79
$130,864.72
Unit
Measure
LS
LS
LS
LS
LS
SF
SF
SF
LS
SY
LS
Nat u re Bridges
Qty
1
1
1
1
1
1100
400
800
1
25
1
Unit Cost Ext ended Cost
$4,898.63 $4,898.63
$14,627.89 $14,627.89
$7,249.97 $7,249.97
$3,624.98 $3,624.98
$7,249.97 $7,249 .97
S6S .7S $75,625.00
$148.94 $59,576.00
$22 .32 $17,856.00
$5,241.53 $5,241.53
$122.82 $3,070.50
$199,020.47
$19,902.05
$218,922.52
$0 .00 -$32,700.00
$166,320.4 7
$16,632.05
$182,952 .5 2
AGENDA ITEM# 8A
MAR CH 9, 201 5
City o f Atla nt ic Be ach
Bid 1415·01, M a rsh Pre serves Im p rovements, Phase I
BGCO, Inc. Core Const ruction Co. Farrell Brothers M arine Constru ction, Inc.
Item Two: Unit Qty Unit Cost Extended Cost Unit Qty Unit Cost Extended Cost Unit Qty Unit Cost Extended Cost
Kayak Launch M easure Measure M easure
1. Mobilization LS 1 $30,000.00 $30,000.00 LS 1 $S,538.00 $5,533.00 LS 1 $20,651.00 $20,651.00
2. Erosion Control •
te m p fence, inle t
LS 1 $5,000.00 $5,000.00 LS $2,400.00 $2,400.00 $6,900.00 $6,900.00 protectio n, const. 1 lS 1
entrance, temp
3. Clearing &
LS 1 $7,500.00 $7,500.00 lS 1 $6,955.00 $6,955.00 LS 1 $5,520.00 $5,S20.00 Gru bbing
4. Site Grading LS 1 $2,500.00 $2,500.00 LS 1 $9,320.00 $9,320.00 LS 1 $5,520.00 $5,520.00
5. Ea rthwork Cut/Fill LS 1 S2,SOO.OO $2,500.00 LS 1 $6,636.00 $6,636.00 LS 1 $6,570.00 $6,570.00
6. Wood Boardwalk SF 1400 $75.00 $105,000.00 SF 1400 $42.43 $59,402.00 SF 1400 $81.60 $114,240.00
. Kayakt~anoe
La unch EA 1 $35,000.00 $35,000.00 EA 1 $16,185.00 $16,185.00 EA 1 $54,453.95 $54,4S3.95
8. Concrete 5idewaok, SF 310 $12.50 $3,375.00 SF 310 $6.36 $1,971.60 SF 310 $12.48 $3,368.60 4" Thick
9. Pervi ous Con crete• SF 350 $20.00 $7,000.00 SF 350 $10.05 $3,517.50 SF 350 $26.45 $9,257.50
10. Signage & Striping LS 1 $3,000.00 $3,000.00 lS 1 $4SO .OO $450.00 LS 1 $2,400.00 $2,400.00
ll. Grassing SV 95 $10.00 $950.00 SY 95 $20.60 $1,957.00 SY 95 $13.80 $1,311.00
Total Base Bid $202,325.00 $114,332.10 $230,692.25
10% Co ntingency $20,232.50 $11,433.2 1 $23,069.23
, 1 ota1 .sase .sta
$222,557 .s o $125,765.31 $253,761.48 +10"-4 Continge ncy
Ill· ueouwve
LS 1 $0.00 ·$30,000.00 LS 1 $0.00 ·$1,712.00 LS 1 $0.00 ·$25,000.00 Alt ernate -2 ••
Total Base Bid $172,325.00 $112,620.10 $20S,692.25
1 0% Con tingency $17,232.50 $11,262.01 $20,S69.23
11 otal .sase ISta wttn
De ductive
Alternate + 1 0"-4 $189,557 .so $123,882.11 $226,261.48
Cont ingency
Harbor Marine Dock Co., Inc.
Unit Qty Unit Cost Extended Cost
Measute
LS 1 $24,437.50 $24,437.SO
lS 1 $1,200.00 $1,200.00
lS 1 $1,200.00 $1,200.00
lS 1 $1,200.00 $1,200.00
LS 1 $1,200.00 $1,200.00
SF 1400 $S0.35 $70,490.00
EA 1 $37,303.29 $37,303.29
SF 310 $6.00 $1,860.00
SF 350 $10.20 $3,570.00
LS 1 $1,200.00 $1,200.00
SY 9S $6.00 $570.00
$144,230.79
$14,423.08
$158,653.87
lS 1 $0.00 ·$41,005.40
$103,225.39
$10,322.54
$113,547.~
Unit
M easure
LS
LS
l5
lS
LS
SF
EA
SF
SF
LS
SY
LS
Nature Bridges
Qty Unit Cost Extended Co st
1 SS,287.08 $5,287.08
1 $11,875.41 $11,875.41
1 $7,824.88 $7,824.88
1 $7,824.88 $7,824.88
1 $7,824.88 $7,824 .88
1400 $60.89 S8S,246.00
1 $40,166.99 $40,166.99
310 $36.04 $11,172.40
350 $31.79 $11,126.SO
1 $4,412.60 $4,412.60
95 $51.90 $4,930.50
$197,692.12
$19,769.21
5217,461.33
1 I $0.00 ·SU.70o.oo
$185,992.12
$18,599.21
$204.591.33
AGENDA ITEM# 8A
MARCH 9, 2015
City of Atlantic Beach
Bid 1415-01, Marsh Preserves Improvements, Phase I
BG CO, Inc. Core Construction Co.
Fa rrell Brothers Marine Construct ion, Inc.
Harbor Marine Dock Co., Inc.
Item Three: Unit Qty Unit Cost b t t nded Cost Unit Qty Unit Cost EJctended Cost Unit Qty Unit Cost Extended Cost Unit Qty Unit Cost EJctende d Cost
W. 6th Street
Measure Measure Measure Measure
1. Mobllizat oon lS 1 536,000.00 536,000.00 lS 1 511,320.00 511,320.00 lS 1 523,027.00 523,027.00 lS 1 $31,043.00 531,048.00
2. Erosion Control •
temp fence, intet
lS 1 $5,000.00 55,000.00 l5 1 $3,276.00 $3,276.00 l5 1 56,900.00 $6,900.00 lS 1 $4,680.00 54,680.00 protection, const.
entrance, temp
. ~oearong ..
lS Gru bbing 1 517,500.00 $17,500.00 LS 1 $37,888.00 537,888,00 l5 1 $13,800.00 $13,800.00 lS 1 $4,200.00 54,200.00
4. Site G rading lS 1 57,500.00 $7,500.00 lS 1 $36,864.00 $36,864.00 lS 1 $15,240.00 $15,240.00 LS 1 $5,400.00 $5,400.00
5. Earthwo rk Cut/Fill l5 1 $12,500.00 $12,500.00 lS 1 533,914.00 $33,914.00 LS 1 514,580.00 $14,580.00 L5 1 $6,000.00 $6,000.00
6. Wood Boardwalk SF 400 $75.00 530,000.00 SF 400 $129.00 $51,600.00 SF 400 581.60 $32,640.00 SF 400 $76.55 $30,620.00
7. Wood Overlook SF 400 $150.00 560,000.00 SF 400 $259.20 $103,680.00 SF 400 $156.00 562,400.00 SF 400 5115.73 $46,292.00
8. Graded Ag®att SF 7100 $4.00 528,400.00 SF 7100 $6.50 $46,LSO.OO Sf 7100 53.76 $26,696.00 SF 7100 53.48 524,708.00
9. Concret e 5odewalk,
Sf 1650 511.00 518,150.00 SF 1650 $4,6$ 4" Thick 57,672.50 Sf 1650 53.36 $5,$44.00 SF 1650 56.00 59,900.00
tu. ervoous
Concr~te .. SF 1000 520.00 $20,000.00 SF 1000 510.05 510,050.00 SF 1000 527.33 527,330.00 SF 1000 510.20 510,200.00
11. 5ignage & Striping LS 1 53,000.00 53,000.00 l5 1 5450.00 $450.00 l5 1 $3,000.00 $3,000.00 l5 1 51.200.00 51,200.00
12. Grassing SV 590 $7.00 54,130.00 SY 590 $5.33 $3,144.70 5Y 590 $13.80 $8,142.00 SY 590 $6.00 $3,540.00
13. La ndscaping LS 1 $6,500.00 $6,SOO.OO lS 1 $13,290.00 $13,290.00 LS 1 $14,400.00 $14,400.00 LS 1 $9,807.60 $9,807.60
14. 8' PVC Coated
Chain Link Fence LF 165 $72.00 $11,880.00 LF 165 $66.33 $10,944.45 LF 165 $72.73 $12,000.45 LF 165 566.34 $10,946.10
w/HDPE Slats
Total Base Bid $260,560.00 5370,243.65 5265,699.45 $198,541.70
10% Contingency $26,056.00 $37,024.37 $26,569.95 $19,854.17
I' otao Dase Do a
$286,616.00 + 10% Contingency $407,268.02 $292,269.40 $21J,39S.87
Total: All Base Bids $752.823.50 $838,881.18 $777.861.37 $SU,779.43
+Cont i ngencies
To t al: All Base+
Deductive $670,323.50 $766,157.98 $744,861.37 $46l,808.5l
Alternates+
Contingencies
Harbor Marone wrote an oncorrect total of 5159,/!>7.05 lor Kayak launch (base +10%), whoch created an Incorrect total for the dedUC11Ve . Total difference of Sl,l01.13
Nature Bridges incorrectly a dded the deductive a lternates onstead of subtracting. This created an overall total difference of $97,679.98
Un.it
Measure
lS
LS
LS
LS
LS
SF
SF
SF
SF
SF
LS
5Y
LS
LF
Nature Bridges
Qty Unit Cost Extended Cost
1 $4,809.66 $4,809.66
1 $17,424.29 $17,424.29
1 510,677.44 $10,677.44
1 $14,236.59 $14,236.59
1 517,795.74 $17,795.74
400 5$8.60 523,440.00
400 5146.24 $58,496.00
7100 53.42 $24,282 .00
1650 518.86 $31,119.00
1000 522.39 522,390.00
1 55,146.33 55,146.33
590 $9.17 $5,410.30
1 $15,439.00 $15,439.00
165 $58.30 $9,619.50
$260,285.85
526,025.59
$286,314.44
$722,698.28
S673,858.1J
AGEN DA ITEM# SA
MARCH 9, 2015
Prepared by and return to:
Jody L. Brooks, Assistant General Counsel
Office of General Counsel
City of Jacksonville
117 West Duval Street, Suite 480
Jacksonville, FL 32202
and
Richard C. Komando, Esq.
Kopelousos, Bradley & Garrison,
1279 Kingsley Ave Suite 118
Orange Park, FL 32073-4604
INTERLOCAL SERVICE BOUNDARY AGREEMENT
BETWEEN THE CITY OF ATLANTIC BEACH
AND
THE CITY OF JACKSONVILLE
AGENDA ITEM# 8B
MARCH 9, 2015
THIS INTERLOCAL SERVICE BOUNDARY AGREEMENT ("Agreement") is
made on this ___ day of _________ , 2015 between the CITY OF ATLANTIC
BEACH, a municipal corporation of the State of Florida located in Duval County, Florida
("ATLANTIC BEACH"), and the CITY OF JACKSONVILLE, a political subdivision of the
State of Florida, in its capacity and jurisdiction as a chartered county government pursuant to
Section 1.101(b) of the Charter of the City of Jacksonville ("JACKSONVILLE"). ATLANTIC
BEACH and JACKSONVILLE are collectively referred to herein as the "Parties."
WHEREAS, the legislative intent of the Interlocal Service Boundary Agreement Act,
Chapter 171, Part II, Florida Statutes is, inter alia, to provide an alternative process for local
governments regarding the annexation of territory; to establish a more flexible process for
adjusting municipal boundaries; to encourage intergovernmental coordination in planning,
service delivery, and boundary adjustments and to reduce intergovernmental conflicts and
litigation between local governments; to promote sensible boundaries that reduce the costs of
AGENDA ITEM # 8B
MARCH 9, 2015
local governments, avoid duplicating local services, and increase political transparency and
accountability; and to prevent inefficient service delivery and an insufficient tax base to support
the delivery of those services; and
WHEREAS, Section 171.204, Florida Statutes authorizes the annexation of lands that
may not qualify for annexation under the provisions of Chapter 171, Part I, Florida Statutes, such
that a municipality may annex lands of any character; and
WHEREAS, the Parties have identified certain land that is within the jurisdiction of
JACKSONVILLE, but that is logical for annexation into ATLANTIC BEACH, and desire to
enter into this Agreement to facilitate said annexation, and to address the provision of services
and infrastructure to said land; and
WHEREAS, the Parties have complied with the procedural requirements contained in
Chapter 171, Part II, Florida Statutes and have negotiated this Agreement; and
WHEREAS, the governing boards of the Parties deem it to be in the best interests of
their citizens to enter into this Agreement;
NOW THEREFORE, in consideration of the mutual covenants set forth in this
Agreement, the receipt and sufficiency of which are hereby acknowledged, the Parties agree as
follows:
SECTION 1. RECITALS. The above recitals are true and correct and are incorporated
as if fully set forth herein.
2
AGENDA ITEM# 8B
MARCH 9, 2015
SECTION 2. AUTHORITY. This Agreement is entered into pursuant to Chapter 171,
Part II, Florida Statutes.
SECTION 3. MUNICIPAL SERVICE AREA. The area that is the subject of this
Agreement (the "Property") is depicted and described in Exhibit A.
SECTION 4. AGREEMENTS. The Parties have ensured the efficient provision of
infrastructure and service delivery to other properties by means of: an Inter-Local Agreement
dated May 11 t\ 1982; and an Agreement between the City of Jacksonville and Atlantic Beach
dated September 28th, 1995. The Parties have also entered into an Interlocal Agreement dated
July 31, 2013 that is specific to the Property. The Parties agree further to provide infrastructure
and service delivery within and to the Property in accordance with the terms and conditions of
the above described 1982, 1995, and 2013 Agreements, and any subsequent amendments to the
same.
SECTION 5. VOLUNTARY ANNEXATION. The owners of the Property may
petition ATLANTIC BEACH for voluntary annexation even if such lands do not qualify for
voluntary annexation under the provisions of Chapter 171, Part I, Florida Statutes. ATLANTIC
BEACH shall have the authority to annex lands for which a petition for voluntary annexation
from one or more persons who own in excess of fifty percent (50%) of the Property has been
received. Upon determination by ATLANTIC BEACH that the petition bears the requisite
percentage of signatures, ATLANTIC BEACH may, at any regular meeting, adopt a non-
emergency ordinance to annex the Property and redefine the boundary lines of ATLANTIC
BEACH to include the Property. Said ordinance shall be passed after notice of the annexation
has been published at least once each week for two (2) consecutive weeks in a newspaper of
3
AGENDA ITEM# 8B
MARCH 9, 2015
general circulation. The notice shall give the ordinance number and a brief, general description
of the area proposed to be annexed. The description shall include a map clearly showing the area
and a statement that the complete legal description by metes and bounds and the ordinance can
be obtained from ATLANTIC BEACH. An ordinance adopted under this section shall be filed
with the Clerk of the Circuit Court and the chief administrative officer of JACKSONVILLE and
with the Department of State within seven (7) days after the adoption of such ordinance. The
ordinance must include a map which clearly shows the annexed area and a complete legal
description of that area by metes and bounds. JACKSONVILLE hereby consents to such
annexation.
SECTION 6. LAND DEVELOPMENT PLANNING AND REGULATION. The
Parties agree that until such time as ATLANTIC BEACH approves a voluntary annexation
pursuant to this Agreement, the Property shall remain subject to the applicable local
government's zoning designations, Future Land Use Map designations, and land development
regulations. Upon the effective date of any ordinance approving a voluntary annexation pursuant
to this Agreement, the annexed lands shall be subject to all laws, ordinances, and regulations in
force within ATLANTIC BEACH at the time of annexation, except that until ATLANTIC
BEACH adopts an amendment to its Comprehensive Plan incorporating the annexed area,
JACKSONVILLE'S Comprehensive Plan, zoning, and land development regulations remain in
full force and effect within the annexed area. Upon the effective date of any ordinance
approving a voluntary annexation pursuant to this Agreement, the effective date of any ordinance
amending ATLANTIC BEACH'S Comprehensive Plan, or the effective date of any ordinance
rezoning the lands within the annexed area, whichever occurs last, the annexed area shall be
4
AGENDA ITEM# SB
MARCH 9, 2015
subject to ATLANTIC BEACH'S Land Development Regulations, and shall be subject to
ATLANTIC BEACH'S building, zoning, and planning jurisdiction.
SECTION 7. INCORPORATION INTO COMPREHENSIVE PLANS. No later
than six (6) months following the approval of this Agreement, the Parties shall incorporate into
the Intergovernmental Coordination Element (and as necessary other Elements) of their
respective Comprehensive Plans the provisions of this Agreement as is necessary to effectuate
the intent of this Agreement and the obligations assumed by each hereunder.
SECTION 8. TERM OF AGREEMENT; EFFECTIVE DATE. The term of this
Agreement shall coincide with the above described prior agreements in Section 4, but shall not
exceed twenty (20) years. This Agreement shall become effective upon the enactment by the
Parties of ordinances adopting this Agreement. The Effective Date shall be the date of final
adoption by the last Party.
SECTION 9. RENEWAL OF AGREEMENT. The Parties shall initiate negotiations
for the renewal or extension of this Agreement beyond the twenty (20) year term no later than
eighteen (18) months prior to the termination of the initial term.
SECTION 10. PERIODIC REVIEW; This Agreement shall be periodically reviewed
by the Parties.
SECTION 11. MODIFICATION. This Agreement may be modified in writing by
mutual consent of the Parties.
SECTION 12. DISPUTE RESOLUTION. In the event of any dispute related to
this Agreement, the Parties agree to resolve the dispute consistent with the conflict
5
AGENDA ITEM # 8B
MARCH 9, 2015
resolution procedures established in Chapter 164, Florida Statutes. If there is a failure to
resolve the conflict, no later than thirty (30) days following the conclusion of the procedures
established in Chapter 164, Florida Statutes, a Party may file an action in Circuit Court to
resolve the dispute.
SECTION 13. NOTICE. All notices, consents, approvals, waivers, and elections
under this Agreement must be in writing and shall be given only by hand delivery for which
a receipt is obtained, or certified mail, prepaid with confirmation of delivery requested.
Notices shall be delivered or mailed to the addresses and parties set forth below or as may
otherwise designate in writing.
City of Atlantic Beach
800 Seminole Road
Atlantic Beach, Florida 32233
City of Jacksonville
St. James Building
117 West Duval Street, Suite 400
Jacksonville, Florida 32202
SECTION 14. SOLE BENEFIT. This Agreement is solely for the benefit of the
Parties, and no right or cause of action shall accrue upon or by reason hereof, to or for the
benefit of any third party. Nothing in this Agreement, either expressed or implied, is
intended or shall be construed to confer upon or give any person, corporation, or
governmental entity other than the Parties any right, remedy or claim under or by reason of
this Agreement or any provisions or conditions hereof, and all the provisions,
representations, covenants, and conditions herein contained shall inure to the sole benefit of
6
AGENDA ITEM # 8B
MARCH 9, 2015
and shall be binding upon the Parties, and their respective representatives, successors and
assigns.
SECTION 15. AUTHORITY. The Parties each represent and warrant to the other
its respective authority to enter into this Agreement, and acknowledge the validity and
enforceability of this Agreement. The Parties hereby represent, warrant and covenant that
this Agreement constitutes a legal, valid and binding contract enforceable by the Parties in
accordance with its terms and conditions, and that the enforceability is not subject to any
impairment by the applicability of any public policy or police powers.
SECTION 16. ENTIRE AGREEMENT. This Agreement constitutes the entire
understanding of the Parties with respect to the subject matters addressed herein, and all
prior agreements, understandings, representations and statements, oral or written, are
superseded by this Agreement.
SECTION 17. GOVERNING LAW, VENUE AND JURISDICTION. The laws of
the State of Florida shall govern this Agreement. Venue shall be in Duval County, Florida.
Jurisdiction shall be in the Fourth Judicial Circuit Court.
SECTION 18. SEVERABILITY. If any portion of this Agreement is declared invalid
or unenforceable, then to the extent it is possible to do so without destroying the overall intent
and effect of this Agreement, the portion deemed invalid or unenforceable shall be severed here
from and the remainder of this Agreement shall continue in full force and effect as if it were
enacted without including the portion found to be invalid or unenforceable.
7
AGENDA ITEM # 8B
MARCH 9, 2015
IN WITNESS WHEREOF, each of the undersigned has executed this Agreement on
behalf of the respective Party set forth below, pursuant to the authority granted to each of the
undersigned in the ordinance by which each party approved and adopted this Agreement.
Witness
Witness
Form Approved:
Office of General Counsel
Witness
Witness
8
CITY OF JACKSONVILLE
Alvin Brown, Mayor
Attest: Corporate Secretary
James R. McCain, Jr.
CITY OF ATLANTIC BEACH
Carolyn Woods, Mayor
Attest: City Clerk
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM # 8C
MARCH 9, 2015
AGENDA ITEM: Tree Code Revisions
SUBMITTED BY: Jeremy Hubsch _f70-J
Building and Zoning Directo7 f(
DATE: February 24, 2015
BACKGROUND:
A repmt on the Tree Code was given to the Commission in October of 2014. The Commission
then tasked staff with making changes to improve the code. Staff then discussed the Tree Code
and presented possible changes to the code to the Community Development Board. The CDB
voted on 3 recommendations at their February 1 i 11 meeting, and have more 2 recommendations
to fine tune. The recommendations are:
1. Require a tree removal pennit for the removal of any tree within 24 months of
construction with a value over $10,000 and that the removal of all trees in excess of 6
inches in diameter require an on demand tree removal permit. The motion caiTied
unanimous! y.
Staff recommended that the city require a tree removal permit any time a tree is removed.
The Community Development Board was not supportive of this recommendation. It was
pointed out that a resident may plant a tree in their yard, and then seek to remove that tree
a few years later. The board felt that it is not fair to require a prope1ty owner to mitigate
for the removal of a tree they may themselves have planted. The board generally agreed
that residents are doing a good job of maintaining the tree canopy. They believe that the
loss of the canopy can mostly be attributed to new development. Therefore, they choose
to recommend extending the tree permit requirement from 6 months to 24 months. This
means a tree permit would be needed whenever a tree is removed within 24 months
before or after of construction that exceeds $10,000.
Additionally, the board recommended that all trees removed must file an on demand
permit. An on demand permit would essentially be a tool for staff to track trees that were
removed. If a tree was removed, then 8 months later a property owner attempted to
obtain a building pennit, staff would be able to require the prope1iy owner to
mitigate for the tree that they had already removed.
2. Eliminate the interior/exterior zone aspect of the code and have all trees 6 inches or more
in diameter be defined as private regulated trees. The motion catTied unanimously.
CuiTently, the tree code states that protected trees (private regulated trees) are all trees
that are 6 inches or larger in the "exterior zone" of a property. The exterior zone is
everywhere outside of the buildable area on a lot. All trees over 20 inches are protected in
the "interior zone", or buildable area of the lot. The logic behind this is that it should be
easier to preserve trees outside the buildable area on a lot. However, this provision allows
AGENDA ITEM # 8C
MARCH 9, 2015
trees up to 20 inches in the interior of the lot to be removed without any mitigation.
Additionally, trees up to 20 inches are given preservation credit for mitigation.
Hypothetically, a prope1iy owner can remove a 38 inch tree, get 19 inches of preservation
credit for maintaining a tree, and then later cut down the 19 inch tree that it got credit for
with no mitigation required (the 19 inch tree is not protected). There is also an argument
that if the city allows every 15 to 20 inch tree to be removed with no mitigation, the city's
future canopy will suffer.
One impmiant thing to consider with this proposed change is it will also impact the
amount of preservation credit prope1iy owners get. The code cmTently only gives
preservation credit to trees that are not protected (less than 6'' in exterior zone and less
than 20" in interior zone). If this section is changed to 6 inches, only trees below that
size will be given preservation credit. This means property owners will likely have to
mitigate more in the form of replacement or payment into the tree fund. This will
minimize the overall loss of trees on a property.
3. Make the mitigation rate payable to the tree fund $175.00 per caliper inch. The motion
carried unanimously.
Atlantic Beach has used the same dollar figure that the City of Jacksonville uses for
payment into the tree fund. Up until recently that number was $49 an inch. The City of
Jacksonville recently changed this to $113 to more accurately reflect cmTent market
costs. The Community Development Board has recommended an even higher number of
$175 per inch.
There are two staff recommendations that the CDB would like refined before they vote to
recommend to the Commission.
1. Strengthen Protection of Oaks.
Oaks are a treasured species by many in Atlantic Beach, and greatly contribute to the
character of the community. They are one of a few things that distinguish Atlantic Beach
from its neighboring beach communities. Staff is recommending that mitigation be
increased on oaks from 1 :2 to 1 : 1. Currently if you remove an oak, you have to mitigate 1
inch for every two inches removed (same as other trees in Atlantic Beach). Strengthening
protection of oaks will not prevent their removal, but it will make it more cost prohibitive
to do so. The code also says that only new oaks can be used to replace removed oaks.
This means a property owner would need to mitigate 40 inches if they remove a 40 inch
oak. This is simply not physically feasible on many prope1iies and would likely force the
prope1iy owner to pay into the tree fund. However, staff would like to ensure that some
mitigation is provided on site. Staff is also recommending that a ce1iain percentage of
mitigation be provided on site in the fmm of replacement oaks (25%). If a property owner
removed a 40 inch oak, they would need to provide at least 1 0 inches of mitigation on
site. They could then pay the remainder into the tree fund.
AGENDA ITEM# 8C
MARCH 9, 2015
3. Change the definition of "private regulated tree". Currently, the tree code states that protected
trees (private regulated trees) are all trees that are 6 inches or larger in the "exterior zone" of a
property. The exterior zone is everywhere outside of the buildable area on a lot. All trees over 20
inches are protected in the "interior zone", or buildable area of the lot. The logic behind this is that
it should be easier to preserve trees outside the buildable area on a lot. However, this provision
allows trees up to 20 inches in the interior of the lot to be removed without any mitigation.
Additionally, trees up to 20 inches are given preservation credit for mitigation. Hypothetically, a
property owner can remove a 38 inch tree, get 19 inches of preservation credit for maintaining a
tree, and then later cut down the 19 inch tree that it got credit for with no mitigation required
(the 19 inch tree is not protected). There is also an argument that if the city allows every 15 to 20
inch tree to be removed with no mitigation, the city's future canopy will suffer. Staff is
recommending that the definition of "private regulated tree" be changed to all trees over a certain
size. Staff has no precise. scientific way to arrive at a recommended size. but would like the
Community Development Board and Commission to consider changing it to either 6. 8. or 10
inches.
One important thing to consider with this proposed change is it will also impact the amount of
preservation credit property owners get. The code currently only gives preservation credit to
trees that are not protected (less than 6" in exterior zone and less than 20" in interior zone). If this
section is changed to either 6, 8, or 10 inches, only trees below that size will be given preservation
credit. This means property owners will likely have to mitigate more in the form of replacement or
payment into the tree fund. This will minimize the overall loss of trees on a property.
4. Give replacement credit for palms. As the code is currently written, property owners are only
given replacement credit for palms when they are replacing removed palms. Palms are native to
the beach and are more salt tolerant than some other species. One important point to note is that
oaks must be replaced by oaks, so property owners will not be able to use palms to replace oaks.
Staff would like the Community Development Board and Commission to consider allowing palms
to get replacement credit when replacing other removed species. This could be a citywide
provision, or one that is specifically geographically related, such as all areas east of East Coast
Drive and Seminole Drive north of its terminus with East Coast Drive. The idea being that palms
may thrive better than other species in immediate proximity to the beach.
5. Change the dollar amount required for mitigation. Atlantic Beach has used the same dollar figure
that the City of Jacksonville uses for payment into the tree fund. Up until recently that number was
$49 an inch. The City of Jacksonville recently changed this to $113 to more accurately reflect
current market costs. Staff will continue to follow the City of Jacksonville's rates and charge $113.
unless directed otherwise by the City Commission.
Page 2 of 2
AGENDA ITEM:
SUBMITTED BY:
DATE:
STRATEGIC PLAN LINK:
BACKGROUND:
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
90-Day Calendar for the Mayor and Commission
AGENDA ITEM# 9A
MARCH 9, 2015
Yvonne Calverley, Executive Assistant to the City Manager r:JC---
February 17, 2015
None
The 90-day calendar is included on the agenda for the purpose of setting
meeting dates, determining the location, time and whether or not to
videotape special meetings and workshops if the Commission desires.
The rolling 90-day calendar will be revised after receiving input from City
staff and the Commission and will be included in each agenda for
consideration.
Special note:
• Special Called Meeting scheduled for Monday, March 23rct at 5 pm to
hear appeal of CDB variance denial (Wolfson).
• The next Town Hall Meeting is scheduled for Saturday, April 18th at
10 am at the Commission Chamber.
• Beach cities are hosting the Northeast Florida League of Cities Dinner
on Thursday, May 21st at the Casa Marina Restaurant, Jacksonville
Beach.
• City Offices will be closed on Monday, May 25th for observance of the
Memorial Day holiday. The regularly scheduled commission meeting
will be held on Tuesday, May 261h.
BUDGET: None
RECOMMENDATION: Approve the 90-Day Calendar for March through May 2015.
ATTACHMENT: 1) Mayor and Commission 90-Day Calendar (March through
May 2015)
CITY MANAGER: