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3-23-15 Comm. Meeting Agenda Packet 1 CITY OF ATLANTIC BEACH CITY COMMISSION MEETING March 23, 2015 - 6:30 PM AGENDA Call to order Invocation and pledge to the flag 1. A. Approve the minutes of the Commission Meeting of March 9, 2015. B. Approve the minutes of the Commission Workshop of March 9, 2015. 2. Courtesy of Floor to Visitors 3. Unfinished Business from Previous Meetings A. Marsh Preserve Improvements Phase I. B. Interlocal Service Boundary Agreement between the City of Atlantic Beach and the City of Jacksonville. 4. Consent Agenda ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE CITY COMMISSION AND WILL BE ENACTED BY ONE MOTION IN THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. SUPPORTING DOCUMENTATION AND STAFF RECOMMENDATIONS HAVE BEEN PREVIOUSLY SUBMITTED TO THE CITY COMMISSION ON THESE ITEMS. A. Acknowledge receipt of the Building Department Monthly Report for February 2015. 5. Committee Reports A. Recommendations for Appointments to the Community Development Board. 6. Action on Resolutions None. 7. Action on Ordinances None. 8. Miscellaneous Business (Discussion only) A. Tree Code Revisions. B. Town Center Art District Project 9. City Manager A. City Manager’s Report. • 90-Day Calendar (April through June 2015) 10. Reports and/or requests from City Commissioners and City Attorney A. Discussion on forming a Steering Committee to oversee the Visioning Project. (Commissioner Beckenbach) Adjourn 2 Please Note: This meeting will be live-streamed and videotaped and can be accessed by clicking on the Commission Meeting Video tab located on the home page of the City’s website at www.coab.us. If any person decides to appeal any decision made by the City Commission with respect to any matter considered at any meeting, such person may need a record of the proceedings, and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record shall include the testimony and evidence upon which the appeal is to be based. Any person wishing to speak to the City Commission on any matter at this meeting should submit a request to the City Clerk prior to the meeting. For your convenience, forms for this purpose are available at the entrance to the Commission Chambers. Every effort is made to indicate what action the City Commission is expected to take on each agenda item. However, the City Commission may act upon any agenda subject, regardless of how the matter is stated on the agenda. In accordance with the Americans with Disabilities Act and Section 286.26, Florida Statutes, persons with disabilities needing special accommodation to participate in this meeting should contact the City Clerk by 5:00 PM, Friday, March 20, 2015. WELCOME To the Atlantic Beach City Commission Meeting We will conduct meetings of the City Commission with a level of civility and respect that the democratic process deserves. This allows for better public input and supports making the best decisions for the citizens who we are here to serve. We ask that everyone in the meeting practice the following principles of Respect for each other. RESPECT Refrain from putdowns, criticism and personal attacks Encourage others to state their views Support each other, even if you don't agree Practice active listening Express yourself assertively, not aggressively, not submissively Collaborate, do not compete or collude Trust each other, unless and until such trust is violated The New Managers Toolkit: 21 Things You Need to Know IN ATTENDANCE: Mayor Carolyn Woods MINUTES REGULAR CITY COMMISSION MEETING March 9, 2015 CITY HALL, 800 SEMINOLE ROAD City Manager Nelson Van Liere City Attorney Richard Kornando AGENDA ITEM# lA MARCH 23, 2015 Mayor Pro Tern Mark Beckenbach Commissioner Jonathan Daugherty Commissioner Jimmy Hill Commissioner Maria Mark City Clerk Donna L. Batile Recording Secretary Nancy E. Bailey Call to Order/Pledge: Mayor Woods called the meeting to order at 6:30 p.m. Commissioner Beckenbach gave the Invocation, followed by the Pledge of Allegiance to the Flag. Item 2 was taken out of sequence and acted on at this time. Mayor Woods introduced Mayor Alvin Brown, Director of Public Works Jim Robinson, Councilrnernber Bill Gulliford, Aleizha Batson, Loree French, and Cleveland Ferguson from City of Jacksonville. 2. Courtesy of Floor to Visitors A. Signing of Release of Settlement Agreement between the City of Jacksonville and the City of Atlantic Beach with City of Jacksonville Mayor Alvin Brown. Mayor Woods explained the people from Jacksonville were here tonight for us to have a formal signing of our Interlocal Agreement settling our tipping fee disagreement we have been working on for a few years. She stated everyone here has been instrumental in getting this topic through. She stated our City Manager, Nelson Van Liere, and our City Attorney, Rich Kornando, have also been very helpful and instrumental. She turned the meeting over to Mayor Alvin Brown who addressed the Commission. He stated they are pleased to sign an agreement tonight between our two cities on the issue of tipping fees for solid waste disposal at Trail Ridge Landfill. He stated these fees have been a point of contention since 2011 when Jacksonville decided they would no longer use property taxes to fund the land fill operation. He stated instead Jacksonville residents now pay a uniform solid waste collection fee to cover these costs. He stated, according to the terms of the 1995 Interlocal Agreement between our two cities, Atlantic Beach agreed that it would pay for disposable charges at the landfill for its solid waste if Jacksonville converted into a uniform solid waste fee. He stated, unfmiunately, there have been differences of opinion about how to interpret this requirement but we have now resolved this difference with a settlement that satisfied both sides and addressed both past and future payments. He stated for tipping fees owed from October 1, 2011 to May 31, 2014, Atlantic Beach will pay a total of $322,000. He stated stmiing June 1, 2014 and going forward Atlantic Beach agrees to pay the standard tipping fee for their residential and commercial haulers that use Jacksonville's Trail Ridge Landfill. He stated this settlement will not raise any taxes or fees for Jacksonville residents and it is his understanding that it will not result in any increased taxes or fees for Atlantic Beach residents. He stated they have achieved this settlement in the spirit of patinership. He stated this agreement now brings clarity, cetiainty and closure to the issue. Mayor Brown and Mayor Woods signed the agreement. Mayor Brown also welcomed Karen Bowling who was in the audience. Mayor Woods opened the Courtesy of the Floor to Visitors. She welcomed the audience and explained the process for public comments. March 9, 2015 REGULAR COMMISSION MEETING AGENDA ITEM # lA MARCH 23, 2015 Page2 Councilmember Bill Gulliford recognized Nelson VanLiere, stating he did a great job on this and should be complimented and stated Karen Bowling also did an incredible job. Theresa Flores, 233 Belvedere St., addressed the Seminole Road project suggesting they only rip up the sidewalk, replace the pipes, and put in the curbs like those used at Beach Ave. She also stated a wheelchair cannot get over a 4" crosswalk. Mayor Woods assured her that everything the City does is ADA compliant. Bob Liggero, 389 12th Street, with Atlantic Beach Canopy Group, stated he wanted to pledge his supp01i for what they are doing in trying to protect the canopy. He asked that the City take into account their recommendations. Jeff Montanye, 334 11th Street, addressed the tree canopy stating they need to have the protected trees treated uniformly no matter where they are or the relationship they have with construction projects and they need to make the mitigation fees much tougher. He also asked that they consider expanding the membership of the Community Development Board. Mike Whalen, 1420 Mayport Rd., stated the tree ordinance is not strong enough. He also stated the Mayport Corridor small businesses would like to see more landscaping put in. He believes they should hire an arborist at least part-time when they get this going. Sarge, 1249 Mayport Rd./685 Amberjack Lane, believes they could have more beautification along Mayp01i Road, but he believes the future of that area looks good. He stated the parks look good and hopes they continue to finance the parks and make them look good going into the future. He stated he is concerned about diversity in City leadership and within the next 5 years he will be coming back making a presence in the neighborhood to try to do something about the diversity in the area. Chris Jorgensen, 92 W. 3rd St., has attended the Community Development Board meetings and stated he has been told that there are limitations that Commissioners and others can make in conversation. He stated at the last meeting when he questioned whether Commissioner Mark could speak, Mayor Woods stated he was questioning her motivation, which he wasn't at all. He stated he was questioning whether it was an ethics violation. He also stated he is opposed to the tree ordinance and is concerned that the City is gaining more rights and control over private property through a tree ordinance. He stated it is nice to see his street is being repaved. Lavenia Harvey-Kubiak, 275 5th Street, stated she is a tree hugger and we have to maintain and be able to continue to be a desired and beautiful community. She stated as a citizen she is counting on the Commission to represent the private property owner in their favor; we don't need to lose another tree. She asked that they make it really tough to cut a tree down. Stephen Fouraker, 387 6th St., stated propetiy values are dependent on the trees. It is time to tighten the tree ordinance up again to preserve our trees. He stated he would like to have a Tree Board. Donna Zimmerman, 1736 Ocean Grove Dr., stated she is in supp01i of a stronger tree ordinance. She related a personal experience with trees being cut down near her home. John November, 647 Beach Avenue, asked the members of Atlantic Beach Canopy to stand up and be recognized. He invited everyone to their meetings, stating they are held the first Tuesday in the month. He stated the Community Development Board did a great job making the recommendations to allow the March 9, 2015 REGULAR COMMISSION MEETING AGENDA ITEM #lA MARCH 23, 2015 Page3 Commission to move forward with the tree ordinance quickly. He gave several suggestions for the tree ordinance from the Atlantic Beach Canopy group. Ted Stein, 311 9th Street, stated if we lose our trees we lose our identity. No one else from the audience spoke, so Mayor Woods closed the Courtesy of the Floor to Visitors. 1. Approval of Minutes A. Approve the minutes of the Commission Meeting of February 23, 2015. B. Approve the minutes of the Commission Workshop of February 23, 2015. Mayor Woods asked if there were any conections to the above minutes. There were no conections, so Mayor Woods stated the minutes will stand as submitted. 2. Courtesy of Floor to Visitors This item was taken out of sequence and acted on earlier in the meeting. 3. Unfinished Business from Previous Meetings A. Saltair Drainage and Sidewalk Improvements Public Works Director Doug Layton summarized his staff report stating the recommendation was to award to the low bidder. Motion: Approve the award of the subject project at the budget amount of $380,000 including $4,459.50 in contingency. Moved by Daugherty, Seconded by Mark Votes: Aye: 5-Beckenbach, Daugherty, Hill, Mark, Woods Nay: 0 MOTION CARRIED B. Bull Park Playground Equipment Mr. Layton summarized his staff report, stating it is basically a playground for smaller children. Motion: Approve the purchase from Playmore Recreational Products to furnish and install a new playground set in Bull Park in the amount of $73,360.10 as shown on the attached sketch, piggy-backing off Palm Beach County's contract #10072. Moved by Mark, Seconded by Beckenbach Mr. Layton answered questions from the Commission. Discussion ensued. Votes: Aye: 5-Beckenbach, Daugherty, Hill, Mark, Woods Nay: 0 MOTION CARRIED March 9, 2015 4. Consent Agenda REGULAR COMMISSION MEETING AGENDA ITEM #lA MARCH 23, 2015 Page 4 ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE CITY COMMISSION AND WILL BE ENACTED BY ONE MOTION IN THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. SUPPORTING DOCUMENTATION AND STAFF RECOMMENDATIONS HAVE BEEN PREVIOUSLY SUBMITTED TO THE CITY COMMISSION ON THESE ITEMS. A. Authorize the City Manager to sign the St. Johns River Water Management District Cost-Share Funding Program Application fonn for the Phosphorus Removal Project. B. Approve the award of the recommended portion of Phase 1 of Francis Street Improvements in the amount of $94,199.3 6 as recommended, and authorizing the City Manager to execute the Construction Contract and authorize the City Manager to execute a change order for Phase 2 and the remainder of Phase 1 of the project when 100% reimbursement is authorized by Duval County CDBG Grant program. Mayor Woods read the Consent Agenda. Motion: Approve Consent Agenda Items A & B as read. Moved by Daugherty, Seconded by Mark Votes: Aye: 5-Beckenbach, Daugherty, Hill, Mark, Woods Nay: 0 MOTION CARRIED 5. Committee Reports A. Appointment to the Board Member Review Committee. Mayor Woods stated she met with all the applicants and it is her recommendation to reappoint Solomon Brotman. Motion: Approve Mayor Woods' Recommendation to Reappoint Solomon Brotman for a second term on the Board Member Review Committee. Moved by Mark, Seconded by Daugherty Commissioner Hill agreed with her recommendation, stating Mr. Brotman did a fantastic job at the meetings and was glad she chose to keep him on board. Votes: Aye: 5-Beckenbach, Daugherty, Hill, Mark, Woods Nay: 0 MOTION CARRIED March 9, 2015 REGULAR COMMISSION MEETING AGENDA ITEM #lA MARCH 23, 2015 PageS Commissioner Beckenbach asked if there were any other opening on any of the other boards or committees the other applicants may be interested in. Mayor Woods stated she spoke with each of them about that and they all are committed to being involved in the City and they will be in contact with the City Clerk about the committees they are interested in. B. Actuarial Valuation Repmi for Police Officers' Retirement System. City Manager VanLiere summarized the Police Officers' report on behalf of the Pension Board, stating the City will have to pay into the Pension Plan $729,483 in 2016, an increase of $160,00 from last year, which will come 100% from the General Fund. He stated $131,000 of the increase is due to change of assumptions being lowered from 8% to 7%. Discussion ensued. Mr. Van Liere answered questions from the Commission. C. Actuarial Valuation Report for General Employees' Retirement System. City Manager Van Liere summarized the General Employees' repoti, stating the City will have to fund $1,112,000, an increase of $248,000. He stated the employee contributions are going down by $20,000 because they closed they plan, so every time somebody leaves the City their replacement is not contributing into this plan. He explained the percentage of covered payroll is going to go up as there is less employees' payroll going into the calculation and the contribution from employees will go down, making the City have to pay more in the shmi term for that reason. Mr. Van Liere answered questions from the Commission. 6. Action on Resolutions None. 7. Action on Ordinances A. Ordinance No. 20-15-130, Public Hearing and Final Reading AN ORDINANCE AMENDING THE OPERATING BUDGET FOR THE CITY OF ATLANTIC BEACH, FLORIDA FOR FISCAL YEAR BEGINNING OCTOBER 1, 2014 AND ENDING SEPTEMBER 30,2015, AND PROVIDING AN EFFECTIVE DATE. Mayor Woods read the Ordinance by title. She opened the Public Hearing. No one from the audience spoke so she closed the Public Hearing. Mr. Van Liere explained the Ordinance. Motion: Approve Ordinance No. 20-15-130 as read. Moved by Daugherty, Seconded by Beckenbach Votes: Aye: 5-Beckenbach, Daugherty, Hill, Mark, Woods Nay: 0 MOTION CARRIED 8. Miscellaneous Business (Discussion only) Mr. Layton explained tonight was Donna Kaluzniak's last meeting and, although she had already left, he wanted to express how much he appreciated her. Mayor Woods stated she has done a wonderful job throughout the years and we will miss her. March 9, 2015 REGULAR COMMISSION MEETING A. Marsh Preserve Improvements Phase I. AGENDA ITEM #lA MARCH 23, 2015 Page 6 Mr. Layton summarized his staff report, explaining the bids came in over bid. He stated, therefore, he is proposing they build the kayak launch at the north end of Dutton Island, extend 6111 Street out as proposed and delete the boardwalk and overlook off of Dutton Island Road at the bridge which will bring the cost down to $303,000; the budget is $300,000. He stated he had a line item for some parking at Howell Park that is not urgent so they would like to use $3,000 out of that to fund the last $3,000, which will give them $7,000 contingency for the project. Mayor Woods pointed out that she commented to Mr. Flores that everything the City does is ADA compliant and asked if Mr. Layton could back her up on that. Mr. Layton stated yes. Discussion ensued. Mr. Layton answered questions from the Commission. It was the consensus of the Commission to move this item forward for action on the next agenda. B. Interlocal Service Boundary Agreement between the City of Atlantic Beach and the City of Jacksonville. City Attorney Komando explained this is the proposed Interlocal Services Boundary Agreement for the Atlantic Beach Country Club area which incorporates the cunent agreements we have and is a pathway to annexation when one individual or developer owns all of the prope1iy. He stated Jacksonville will be putting this on their agenda as well. Discussion ensued. Mr. Komando answered questions from the Commission. Mr. Komando explained the process going forward. Further discussion ensued. It was the consensus of the Commission to move this item forward for action on the next agenda. C. Tree Code Revisions. Building and Development Director Jeremy Hubsch gave a slide presentation (which is attached and made pmi of this Official Record as Attachment A) on the Atlantic Beach Tree Code including the Community Development Board recommendations. Mr. Hubsch answered questions from the Commission. Discussion ensued. It was the consensus of the Commission to go with the Community Development Board's Recommendations #1; #2; and #3, but rather than $175, have staff come up with market value and staff to adjust every 2 years; and the Incomplete Recommendation # 1, but use ratio 1 :2 to 1: 1 for live oaks and coastal oaks only. Mr. Hubsch stated they will discuss this more at the Community Development Board's meeting on Tuesday and, due to noticing guidelines, he will not bring the Ordinance back until the meeting on April 13 but they can discuss the issue fmiher at the next meeting. Fmiher discussion ensued. It was the consensus of the Commission to bring this item back for further discussion on the next agenda. 9. City Manager A. City Manager's Repmi. • 90-Day Calendar (March-May 2015) Mr. Van Liere stated they added two Workshop dates to discuss Chmier amendments on March 25 and April 13. Reported he is now an Atlantic Beach resident. 10. Reports and/or requests from City Commissioners and City Attorney March 9, 2015 REGULAR COMMISSION MEETING Commissioner Daugherty • Wants to have a resolution honoring Donna Kaluzniak at next meeting. Commissioner Mark AGENDA ITEM #IA MARCH 23, 2015 Page7 • Explained the reason she wanted to speak at the Community Development Board meeting was to publicly thank John November and his Atlantic Beach Canopy group for their hard work and to let the Community Development Board know that this is a priority of the Commission and they would welcome their recommendations. Commissioner Hill • Reported on the Board Member Review Committee's actions in selecting members to the Community Development Board and asked to add 2 seats to the Community Development Board. Mr. Komando stated that would have to be done by ordinance. It was the consensus of the Commission to have the City Attorney draft an ordinance. • Thanked the Atlantic Beach Canopy group for their effmis. • Stated for the record, going this far into a propetiy owner's rights isn't something he takes lightly and believes it is a really big step for a government to be delving into somebody's yard and landscaping choices, etc., but he believes it is a critical element to this city. He stated when you have the situation we have in Atlantic Beach where people's choices are affecting their neighbor's quality of life, we have to step in. Commissioner Beckenbach • Wants to have the visioning discussion on the next meeting. • Wants a checklist for the Community Development Board as to why they voted a pmiicular way for a vanance. City Attorney Komando • Stated tomorrow the City of Jacksonville will introduce Bill 2015-186, which is their companion to the Annexation Bill. Mayor Woods • Stated there should be a greater protection buffer between propetiies of different zoning. She is not sure the buffers between businesses and residential are strong enough. Adjournment There being no fmiher business to come before the Commission, Mayor Woods declared the meeting adjourned at 9:30p.m. ATTEST: Donna L. Bmile, CMC City Clerk Carolyn Woods Mayor/Presiding Officer Atlantic Beach Tree Code AGENDA ITEM #lA MARCH 23, 2015 Tree Canopy Analysis 2003 2014 Tree Canopy 31.8% 30% Grass and Bare Soil 21.7% 21.1% Impervious Surfaces 22.6% 25% Beach and Dune Areas 2.8% 2.8% Marshes and Open Water 21.1% 21.1% Tree Protection Results 2013 -Fall 2014 Inches Removed 2070 5,167 Inches Preserved 2868 Inches Relocated 229 3,109 .5 Inches Planted 12.5 2070 Inches Paid into Tree Fund 76 40% Analysis AGENDA ITEM #lA MARCH 23, 2015 • When reviewing the results of recent tree removals, it is apparent that the code allows a net loss of trees without requiring additional plantings or payment into tree fund • This is due to trees under 20'' not being considered "protected" in the interior of lots; allowing preservation credit of existing trees; and requiring mitigation of protected trees at a rate of 1 inch for every 2 inches removed CDB Recommendation #1 Require a tree removal permit for the removal of any tree within 24 months of construction with a value over $10,000 and that the removal of all trees in excess of 6 inches in diameter require an on demand tree removal permit. CDB Recommendation #1 • Staff initially recommended to the CDB that the code be changed to require a tree removal permit any time a tree is removed in Atlantic Beach • The current code has an exemption that states that a permit is not needed unless there is construction on site either 6 months before or after tree removal. • This allows property owners to remove their own trees at their discretion without mitigation, unless they are doing construction CDB Recommendation #1 • At the CDB meeting it was suggested that a property owner may plant a tree on their property and seek to remove it a few years later • If a permit was needed any time a tree is removed, the property owner would then be forced to mitigate for a tree that they planted themselves. CDB Recommendation #1 • Staff would like to recommend that the Commission consider the following option • 1. Follow the COB's recommendation • 2. Add a provision that requires a tree permit when removing an oak (and other special species like Magnolia) over a certain size {20 inches) CDB Recommendation #2 Eliminate the interior/exterior zone aspect of the code and have all trees 6 inches or more in diameter be defined as private regulated trees. I nterior/Exter ior Zo ne •Removal of protected trees requires mitigation in the form of replacement, relocation, preservation, or payment into the tree fund. •Mitigation must be provided at a ratio of 1:2 on private residential property. This means that 1 inch must be preserved, replaced , relocated, or paid into the tree fund for every 2 inches removed. •Mitigation credit is not given for the preservation of protected trees, as they are expected to remam. •The current mitigation ratio of 1 :2 enables a net reduction of trees to occur 7.5' J I I I I I I I R EMOV AL {Ext) R equ i r es Mit igation: 20' Ext.erior N o Mitigatio n Re~u ired: :So 5 "' L ------------~------· Interior REMOVAL (l n t ) Requ ires Mitigat ion : No Mitigat ion Requi r ed: ~19" PRESERVE {l nt} Receives Cr edit No Cr edit G iven : s 5" and -7.5' 1 Interior ---~------------------Exterio r PR ESERVE {Ext) 20' Receives Cred it: 3n-S" N o Credit Given: ~ 2 " and 6 n + PROPERTY U rlE CDB Recommendation #2 • In reviewing the code, this provision which says that trees in the buildable area under 20 inches are not protected, contributes significantly to the overall net loss of tree canopy. • It means a property owner can remove an 18 inch tree and not have to provide any mitigation. • It also means a property owner can get preservation credit of trees they maintain that are under 20 inches CDB Recommendation #2 • Staff and the Community Development Board recommend doing away with the interior/exterior zone provision, and define protected trees as all trees above 6 inches • This also has an affect on tree preservation. Currently, non-protected trees are given preservation credit. By making all trees above 6 inches, property owners will get less preservation credit. • This will lead to property owners having to do additional plantings, or pay into the tree fund CDB Recommendation #3 Make the mitigation rate payable to the tree fund $175.00 per caliper inch. The city has historically charged the same mitigation rate as the City of Jacksonville ($49 an inch). Jacksonville recently increased this to $113 to more accurately reflect market conditions. The Community Development Board has recommending making an even higher mitigation number. Their thought behind this is that it will force property owners do more plantings, as opposed to paying into the Tree Fund. CDB Incomplete Recommendation #1 • Mitigation be increased on oaks from 1:2 to 1:1. • Staff is also recommending that a certain percentage of mitigation be provided on site in the form of replacement oaks (25%). CDB Incomplete Recommendation #1 • Many people believe Atlantic Beach's oak tree canopy is one of most special aspects of the community • Many residents believe that oaks are a community treasure. • Staff is recommending increasing the mitigation to 1:1 for removal of oaks. City of Jacksonville has a 1:1 ratio for oak trees. CDB Incomplete Recommendation #1 • The Community Development Board was generally supportive of increasing mitigation to 1:1 for oaks. • The Community Development Board wanted to have further discussion on whether to limit this to just Live_ Oaks and Coastal Oaks, or to also include Laurel and Water Oaks. Their thinking was that Laurel and Water Oaks have shorter life spans and are more disease prone. CDB Incomplete Recommendation #1 • Staff is also recommending a provision that requires a certain amount of inches of oaks be replaced on site when one is removed. • This would prevent someone from removing an oak and then paying the entire amount into the tree fund • There are some areas of the city, where there is not enough right of way to plant oaks. This provision, would somewhat ensure that there are not gaps in the tree canopy. CDB Incomplete Recommendation #2 Give replacement credit for palms when replacing other removed species. The code currently only gives replacement credit for palms when replacing removed palms. Staff is recommending this be changed to allow palms to get replacement credit. It is important to note that the code states that only oaks can replace removed oaks. This means palms can not be used to replace oaks. CDB Incomplete Recommendation #2 • If the definition of protected trees is changed, it will require a significant amount of new plantings on site. Allowing palms to be used as replacement trees, will give property owners more flexibility to fit trees on site. • It is important to note that palms do not provide as much shade and tree canopy as other • spec1es. • The COB was supportive of this, but wanted to limit it to certain palm species (such as Cabbage Palms) • The Cabbage Palm is the state tree MINUTES OF WORKSHOP OF AGENDA ITEM# 1B MARCH 23, 2015 ATLANTIC BEACH CITY COMMISSION HELD ON MARCH 9, 2015 PRESENT: ALSO: Call to order. Mayor Carolyn Woods Mayor Pro Tern Mark Beckenbach Commissioner Jonathan Daugherty Commissioner Jimmy Hill (an·ived 5:10p.m.) Commissioner Maria Mark Nelson VanLiere, City Manager Rich Komando, City Attorney Donna Bartle, City Clerk Nancy E. Bailey, Recording Secretary Mayor Woods called the meeting to order at 5:03p.m. in the Commission Chamber. 1. Courtesy ofthe Floor Mayor Woods opened the Comiesy of the Floor to Visitors. She welcomed the audience and explained the process for public comments. Chris Jorgensen, 92 W. 3rd St., addressed the annexation and his concerns related to redistricting. Jeff Montanye, 334 11th St., addressed district voting stating he would like to be able to vote for everyone on the Commission. No one else spoke, so Mayor Woods closed the Comiesy of the Floor to Visitors. 2. Discussion of Remaining Proposed Charter Amendments Recommended by the Charter Review Committee beginning with Article IX, Section 43. The Commission picked up the discussion at Article IX, Section 43. Mr. Komando explained the reasons the Committee suggested the change to use the Duval County Canvassing Board and why it is necessary for the Canvassing Board to meet downtown. Discussion ensued and no consensus was reached. Mayor Woods stated they would revisit this item. Article X Section 44 City Attorney Komando explained this is the ability to recall any action by the Commission and it is brought before the Commission and the Commission has the oppmiunity to reverse their prior decision, but if that doesn't happen then it goes to a ballot. Commissioner Mark stated she believes 10% is too low but would go with 15% or 20%; Commissioner Hill stated 15%; Commissioner Beckenbach stated 17-17.5%; Mayor Woods stated 20%; Commissioner Daugherty stated 15%. Discussion ensued and the consensus was to put it on the ballot but no consensus was reached on the percentage. AGENDA ITEM# lB MARCH 23, 2015 Article X Section 45/47/51 -Discussion ensued on each of these recommendations but a final consensus was not reached. Commissioner Mark asked if they shorten the time from one year to six months does that give enough time to set up a special election. Mr. Komando clarified that she is asking if it had to go to a special election, how much time does that process take. City Clerk Bmile stated she does not know. Further discussion ensued. Mayor Woods directed the City Clerk and City Attorney to research the questions concerning the canvassing board and the timing of the elections, etc. The next workshop to continue the discussion is scheduled for Wednesday, March 25 at 5:30-8:00 and April13 at 5:00, if needed. Adjournment There being no fmiher discussion by the City Commission, Mayor Woods declared the meeting adjourned at 6:16p.m. ATTEST Donna L. Bmile, CMC City Clerk -2- Carolyn Woods Mayor/Presiding Officer CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM: Marsh Preserve Improvements Phase I SUBMITTED BY: Douglas E. Layton, PE, PWLF Public Works Director DATE: February 20, 2015 AGENDA ITEM # 3A MARCH 23, 2015 BACKGROUND: 5 bids for this project were received on 1/20/15. The bids were received in three parts. The parts are: 1) A handicapped Kayak launch at the north edge of Dutton Island 2) An overlook adjacent to the bridge on Dutton Island Road 3) An overlook at the end of 6th Street Bids received ranged from $420,735 to $696,508 for all three parts excluding contingency. The low bidder on each part was Harbor Marine. As all bids received were over the budget, discussions with FIND and the low bidder were held. Deleting the Dutton overlook, reducing the length of the 6th Street pier, changing 3 pervious parking spaces to rock, reducing the concrete sidewalk length at the bid unit prices resulted in an adjusted construction amount of $274,337. The design and bidding documents required that the City provide an ADA compliant floating Kayak launch platform. This launch costs $29,505. Total project construction cost is $274,337 + $29,505 = $303,842 BUDGET: $300,000 total w/ 50% ($150,000) from a FIND grant $ 10,000 Howell Park parking improvement budget RECOMMENDATION: Approve the award of the subject construction contract to Harbor Marine in the adjusted amount of $274,337. and Approve direct City purchase of the corresponding AccuDock floating Kayak launch in the amount of $29,505. and AGENIJA ITEM #3A MARCil 23,2015 approve the use of the $10,000 from Howell parking budget line item for construction of this project and Authorize the City Manager to execute the construction contract, and other documents to construct this project as budgeted hereby subject to concurrence of funding by FIND. ATTACHMENTS: Project Bid Tabulation . REVIEWED BY: _~____.c._;;.-z.....___,.(,"-",='h=._.,._,__.._-;2=' .... ._=--c_,.1'-. _______ _ City of Atlantic Beach Bid 1415·01, Marsh Preserves Improvements, Phase I January 21, 2015 BGCO, Inc. Core Construction Co. Farrell Broth ers Mari ne Constr uctio n, Inc . Item One: Unit Qty Unit Cost E><tended Cost Unit Qty Unit Cost Extended Cost Unit Qty Unit Cost El<tended Cost Dutton O v erlook Measure Measure Me;uure 1. Mobilization LS 1 531,750.00 531,750.00 LS 1 510,180.00 510,180.00 LS 1 $18,432.00 518,432.00 2. Erosion Control · temp fence, inlet protection, const. LS 1 58,000.00 58,000.00 LS 1 52,400.00 $2,400.00 LS 1 53,000.00 $3,000.00 entrance1 temp sta bilizatio n 3. Clearing & LS 1 $10,000.00 $10,000.00 LS 1 510,670.00 $10,670.00 LS I 55,520.00 $5,520.00 Grubbing 4. Site Grading LS 1 ss.ooo .oo ss,ooo.oo LS I $9,320.00 $9,320.00 L5 I $5,520.00 $5,520.00 5. Earthwork Cut/Fill L5 1 55,000.00 $5,000.00 LS 1 $6,636.00 56,636.00 LS 1 $3,810.00 $3,810.00 6. Wood Boardwalk SF 1100 $75.00 $82,500.00 SF 1100 5114.56 5126,016.00 SF 1100 581.60 589,760.00 7. Wood Overlook SF 400 5150.00 560,000.00 SF 400 5259.20 $103,680.00 SF 400 $156.00 $62,400.00 8. Pervious C-Oncrete • SF 800 520.00 516,000.00 SF 800 510.05 58,040.00 SF 800 $25.21 $20,168.00 9. Signage & Striping LS 1 $3,000.00 53,000.00 LS 1 $450.00 $450.00 LS 1 51,.800 .00 $1,800.00 10. Grassing SY 25 510.00 $250.00 SY 25 S26.06 5651.50 SY 25 5U.80 5345.00 Total Base Bid 5221,.500.00 5278,043.50 5210,755.00 10% Contingency 522,150.00 $27,804.35 $21,075.50 o.a' oase o1o + 10% Contingency $243,650.00 $305,847.&5 5231,830.50 11. Deduct1ve Alternate • 1 • • LS I $0.00 ·54S,OOO.OO LS I 50.00 ·564,400.00 LS 1 50.00 ·55,000.00 Total Base Bid with s 176,500.00 5213,643.50 $205,755.00 Deductive Alternate 10% Contingency 517,650.00 521,364.35 520,575.50 Total Base Bid w ith Deductive Al ternate + 1 0% $194,150.00 $235,007.85 $226,330.50 Continge ncy Ha r bor Marine Dock Co., Inc. Unit Qty Unit Cost E><tended Cost Measure LS 1 527,564.90 527,564.90 LS 1 5900.00 5900.00 LS 1 $1,800.00 $1,800.00 LS I $1,440.00 51..440.00 LS 1 $1,200.00 $1,200.00 SF 1100 $63.69 570,059.00 SF 400 5109.11 $43,644 00 SF 800 $10.20 $8,160.00 LS 1 $1,200.00 51,200.00 SY 25 56.00 5150.00 $156,117 90 $15,611 79 5171,729.69 LS 1 $0.00 ·537,149.97 5118,967 93 511,896.79 $130,864.72 Unit Measure LS LS LS LS LS SF SF SF LS SY LS AGENDA ITE M # 3A MARCH 23, 2015 Na t u re Bridges Qty Unit Cost EJ<tended Cost 1 $4,898.63 $4,898.63 1 $14,627.89 $14,627.89 1 $7,249.97 $7,249.97 I $3,624.98 $3,624.99 1 $7,249.97 $7,249.97 1100 $68.75 575,625.00 400 $148.94 $59,576.00 800 522.32 $17,856.00 1 55,241.53 55,241.53 25 5122.82 53,070.50 5199,020.47 $19,902.05 5218,922.52 1 50.00 ·532,700.00 5166,320.47 516,632.05 $182,952.52 City of Atla n tic Beach Bid 1415..01, Marsh Preserves Improvemen ts, Phase I BGCO,Inc. Core Construction Co. arrell Brothers Marine Construction, Inc. Item Two: Unit Qty Unit Cost Extended Cost Unit Qty Unit Cost htt nded Cost Unit Qty Unit Cost Extend<d Cost Kayak Launch Measure Me~sure Measure 1. Mobilization lS 1 530,000.00 530,000.00 lS 1 55.$38.00 55.$38.00 lS 1 520,651 .00 520,651.00 2. Erosion Control • temp fence, inlet lS 1 55,000.00 $5,000.00 LS 1 52,400.00 52,400.00 LS 1 56,900.00 56,900.00 protect•on, const. entrance, temp 3. Cl ea ring & ~s 1 $7,500.00 57,500.00 LS 1 56,955.00 56,955.00 LS 1 55,520.00 55,520.00 Gru bbing 4. Site Grading ~s 1 $2,500.00 52,500.00 ~s 1 $9,320.00 59,320.00 LS 1 55,520.00 $5,520.00 S. Earthwo rk Cut/Fill LS 1 $2,500.00 $2,500.00 LS 1 $6,636.00 56,63 6.00 lS 1 56,570.00 $6,570.00 6. Wood Boardwalk SF 1400 $75.00 $105,000.00 SF 1400 $42.43 $59,402.00 Sf 1400 581.60 $114,240.00 • ~•va ..,~.a n oe Launch EA 1 535,000.00 535,000.00 EA 1 516,185.00 $16,185.00 EA 1 S54,453.9S 554,453.95 8. Concret e Sodewaok, Sf 310 512.50 53,875.00 Sf 310 56.36 $1.,971.60 Sf 310 512.48 53,868.80 4" Thick 9 . PeMous Concrete• Sf 350 520.00 57,000.00 Sf 350 510.05 53,517.50 Sf 350 526.45 59,257.50 10. Signage & Stri ping LS 1 53,000.00 53,000.00 LS 1 $450.00 $450.00 LS 1 52_400.00 52,400.00 11. Grassing sv 95 510.00 5950.00 5Y 95 520.60 S1,9S7.00 SY 95 513.80 $1,311.00 Total Base Bid 5202,325.00 $114,332.10 5230,692.25 10% Contingency 520,232.50 $11,433.21 523,069.23 11 ota111ase 1110 $222,.557 .50 $125 ,765.31 $253,761.48 +10% Contingency 1u . u eouct1ve LS l $0.00 ·$30,00000 lS 1 $0.00 ·51,712.00 LS 1 50.00 ·$25,000.00 Alte rnate -2 •• Total Base Bid 5172.325 .00 5112,620.10 5205,692.25 10% Cont ingency 517,232.50 511,262.01 520,569.23 1 ota111ase 1110 w1tn Deductive Alternate + 10% $189.$57.50 $123,882.11 $226,261.48 Cont ingency Harbor Marine Dock Co., Inc. Unit Qty Unit Cost Elrtended Cost Measure lS 1 524,437.50 524,437.50 LS 1 51,200.00 51,200.00 LS 1 51..200.00 51,200.00 LS 1 51,200.00 $1,200.00 LS 1 51,200.00 51,200.00 Sf 1400 $50.35 $70,490.00 EA 1 537,303.29 537,303.29 Sf 310 $6.00 $1,860.00 Sf 350 510.20 53,.570.00 LS 1 $1,200.00 51,200.00 SY 95 56.00 SS70.00 5144,230.79 $14,423.08 $158,653.87 LS 1 50.00 -$41,005.40 $103,225.39 510,322.54 $113,.547 .93 Unit Measure lS LS LS LS LS SF EA Sf Sf LS SY LS AGENDA ITEM# 3A MARCH 23, 2015 Nature Bridges Qty Unit Cost Extended Cost 1 $5,287.08 $5,287.08 1 511,875.41 511,875.41 1 57,824.83 $7,824 .88 1 57,824.88 $7,824.88 1 57,824.88 $7,8 24.38 1400 $60.89 $85,246.00 1 540,166.99 540,166.99 310 536.04 5 11,172.40 350 531.79 511,126.50 1 $4,412.60 $4,4 12.60 95 $51.90 $4,930.50 $197,692.12 $19,769.21 $217,461.33 1 I $0.00 -511,700.00 5185,992.12 518.$99.21 $204,591.33 Ci ty o f Atl an t ic Beach Bid 1415.01, Marsh Preserves Improvements, Phase I BG CO , Inc. Cor e Co nstruction Co . Farr e ll Broth ers M arine Construction, Inc. Harbor M arine Dock Co., Inc. Item T hree: Unit Qty Unit Cost Ext ended Cost Unit Qty Unit Cost Extended Co st Un it Qty Unit Cost Extended Cost Unit Qty Unit Cost Extended Co st W . 6 th Street Measure Measure Measure Measure 1. Mobilization LS 1 $36,000.00 $36,000.00 L5 1 $11,320.00 $11,320 .00 LS 1 $23,027.00 $23,027.00 LS 1 $31,048.00 $31,048.00 2 . Eros ion Cont rol - temp f ence, inlet LS 1 $5,000.00 $5,000.00 LS 1 $3,276.00 53,276.00 LS 1 $6,900.00 56,900.00 LS 1 $4,680.00 $4,680.00 protection, const. entrance, temp . ~1ea rmg<>c Grubbing LS 1 $17,500.00 $17,SOO.OO L5 1 $37,888.00 $37,888.00 LS 1 $13,800 .00 $13,800.00 L5 1 $4,200.00 $4,200.00 4. Si te Grading LS 1 $7,500.00 $7,500 .00 LS 1 $36,864.00 $36,864.00 LS 1 $15,240.00 S1S,240.00 LS 1 $5,400.00 $5,400.00 5. Eart hwo r k Cut /Fill LS 1 $12,500.00 $12,$00.00 LS 1 $33,914.00 $33,9 14 .00 LS 1 $14,550.00 $14,580.00 LS 1 $6,000.00 $6,000.00 6 . Wood Boardwalk Sf 400 $7S.OO $30,000.00 Sf 400 $129.00 $51,600.00 SF 400 $81.60 $32,640.00 Sf 400 $76 .55 $30,620.00 7 . Wood Overlook Sf 400 $150.00 $60,000.00 Sf 400 $259.20 $103,680.00 SF 400 $156.00 $62,400.00 Sf 400 $115.73 $46,29200 8 . Graded Auresate Sf 7100 $4.00 $28,400.00 Sf 7100 $6.50 $46,150.00 SF 7100 $3.76 $26,696.00 SF 7100 $3.48 $24,708.00 9 . Concrete Sidewalk, 4" Thiok SF 1650 $11.00 $18,150.00 SF 1650 $4.65 $7,672.50 SF 1650 $3.36 $5,544.00 SF 16SO $6.00 $9,900.00 !l U. l'eiVIOUS Sf 1000 $20 .00 $20,000 .00 SF 1000 $10.0S $10,050.00 SF 1000 $27.33 $27,330.00 SF 1000 $10 .20 $10,200.00 Concre te• 11. Slgnage & Stripi ng LS 1 $3,000.00 $3,000.00 LS 1 $4SO.OO $450.00 LS 1 $3,000.00 $3,000.00 LS 1 $1,200.00 $1,200.00 12 . Grassing sv 590 $7.00 $4,130.00 5V 590 $5.33 $3,144.70 SV 590 $13.80 $8,142.00 sv 590 $6.00 $3,540.00 13. Lan dscaping LS 1 $6,500.00 $6,500.00 LS 1 $13,290.00 $13.290.00 LS 1 S14,400.00 $14,400.00 LS 1 $9,807.60 $9,807.60 14. 8' PVC Coated Chai n Unk Fence lf 165 $72.00 $11,880.00 lf 165 $66.33 $10,944.45 lf 165 $72.73 $12,000.45 lf 165 566.34 $10,946.10 w/HDPE Slats To t a l Base Bid $260,560.00 S370,24M5 $265,699.45 $198,541.70 10% Conti ngency 526,056.00 $37,024.37 $26,569.9 5 $19,854 .17 I Ol~l oaSe D IU + 10% Contingency $286,616.00 5407,2 68.02 $292,269.40 $218,395.87 Total: All Base Bids $752,823.50 $838,881.18 s m ,a61..37 $548,779.•3 +Contingencies Total : All Base+ Ded uctive $670,323.50 $766,157.98 $744,861.37 $462,808.52 Alternates + Contingencies Harbor Marine wrote an incorrect total of S159,757 .05 for Kayak Launch (base +10%). whoch created an mcorrect total for the deductNe. Total doHerence of 51,101.13 Nature Bridges incorrectly added t he deductive a l t ernates 1nstead of subtracting. This created an overall total difference of 597,679.98 Unit Measure LS lS LS lS lS SF SF Sf SF SF LS SY LS Lf AGENDA ITE M # 3A MA RC H 23, 2015 N ature Bridges Qty Unit Cost Extended Cost 1 $4,809.66 $4,809.66 1 $17,424.29 $17,424.29 1 510,677.44 $10,677.44 1 $14,236.59 $14,236.59 1 $17,795.74 $17,795.74 400 $$8.60 $23,440.00 400 $146.24 $58,496.00 7100 $3.42 $2 4,282.00 1650 S18.86 $31,119.00 1000 $22.39 $22,390 .00 1 $5,146.33 $5,146 .33 590 $9.17 $5,4 10.30 1 $15,439.00 $15,4 39 .00 165 $58.30 $9,619.50 $260,285.85 S26,0 28.S9 $286,314.44 $722,698.28 $673,858.28 Dutton Island Fishing Pier I Overlook 20''120' DECK ELEV. =8.00 AGENDA ITEM# 3A MARCH 23,2015 W. 6th Street Fishing Pier I Overlook I I I I I I I I r I 1---------------t I I I t . i AGENDA ITEM# 3A MARCH 23, 2015 J----------- 1 'I . I PROP 16' ENTRANCE I..ANOIMG ELEV •545 5' WIDE SlOPE CONCRETE KAYAK LAU NCH AGENDA ITEM# 3A MARCH 23, 2015 ' Prepared by and return to: Jody L. Brooks, Assistant General Counsel Office of General Counsel City of Jacksonville 117 West Duval Street, Suite 480 Jacksonville, FL 32202 and Richard C. Komando, Esq. Kopelousos, Bradley & Garrison, 1279 Kingsley Ave Suite 118 Orange Park, FL 32073-4604 INTERLOCAL SERVICE BOUNDARY AGREEMENT BETWEEN THE CITY OF ATLANTIC BEACH AND THE CITY OF JACKSONVILLE AGENDA ITEM# 3B MARCH 23, 2015 THIS INTERLOCAL SERVICE BOUNDARY AGREEMENT ("Agreement") is madeonthis ___ dayof _______ , 2015 between the CITY OF ATLANTIC BEACH, a municipal corporation of the State of Florida located in Duval County, Florida ("ATLANTIC BEACH"), and the CITY OF JACKSONVILLE, a political subdivision of the State of Florida, in its capacity and jurisdiction as a chartered county government pursuant to Section l.IOI(b) of the Charter of the City of Jacksonville ("JACKSONVILLE"). ATLANTIC BEACH and JACKSONVILLE are collectively referred to herein as the "Parties." WHEREAS, the legislative intent of the Interlocal Service Boundary Agreement Act, Chapter 171, Part II, Florida Statutes is, inter alia, to provide an alternative process for local governments regarding the annexation of territory; to establish a more flexible process for adjusting municipal boundaries; to encourage intergovernmental coordination in planning, service delivery, and boundary adjustments and to reduce intergovernmental conflicts and litigation between local governments; to promote sensible boundaries that reduce the costs of AGENDA ITEM# 3B MARCH 23, 2015 local governments, avoid duplicating local serv1ces, and increase political transparency and accountability; and to prevent inefficient service delivery and an insufficient tax base to support the delivery of those services; and WHEREAS, Section 171.204, Florida Statutes authorizes the annexation of lands that may not qualify for annexation under the provisions of Chapter 171, Part I, Florida Statutes, such that a municipality may annex lands of any character; and WHEREAS, the Parties have identified certain land that is within the jurisdiction of JACKSONVILLE, but that is logical for annexation into ATLANTIC BEACH, and desire to enter into this Agreement to facilitate said annexation, and to address the provision of services and infrastructure to said land; and WHEREAS, the Parties have complied with the procedural requirements contained in Chapter 171, Part II, Florida Statutes and have negotiated this Agreement; and WHEREAS, the governing boards of the Parties deem it to be in the best interests of their citizens to enter into this Agreement; NOW THEREFORE, in consideration of the mutual covenants set forth in this Agreement, the receipt and sufficiency of which are hereby acknowledged, the Parties agree as follows: SECTION 1. RECITALS. The above recitals are true and correct and are incorporated as if fully set forth herein. 2 AGENDA ITEM # 3B MARCH 23, 2015 SECTION 2. AUTHORITY. This Agreement is entered into pursuant to Chapter 171, Part II, Florida Statutes. SECTION 3. MUNICIPAL SERVICE AREA. The area that is the subject of this Agreement (the "Property") is depicted and described in Exhibit A. SECTION 4. AGREEMENTS. The Parties have ensured the efficient provision of infrastructure and service delivery to other properties by means of: an Inter-Local Agreement dated May 11th, 1982; and an Agreement between the City of Jacksonville and Atlantic Beach dated September 28th, 1995. The Parties have also entered into an Interlocal Agreement dated July 31, 2013 that is specific to the Property. The Parties agree further to provide infrastructure and service delivery within and to the Property in accordance with the terms and conditions of the above described 1982, 1995, and 2013 Agreements, and any subsequent amendments to the same. SECTION 5. VOLUNTARY ANNEXATION. The owners of the Property may petition ATLANTIC BEACH for voluntary annexation even if such lands do not qualify for voluntary annexation under the provisions of Chapter 171, Part I, Florida Statutes. ATLANTIC BEACH shall have the authority to annex lands for which a petition for voluntary annexation from one or more persons who own in excess of fifty percent (50%) of the Property has been received. Upon determination by ATLANTIC BEACH that the petition bears the requisite percentage of signatures, ATLANTIC BEACH may, at any regular meeting, adopt a non- emergency ordinance to annex the Property and redefine the boundary lines of ATLANTIC BEACH to include the Property. Said ordinance shall be passed after notice of the annexation has been published at least once each week for two (2) consecutive weeks in a newspaper of 3 AGENDA ITEM# 3B MARCH 23, 2015 general circulation. The notice shall give the ordinance number and a brief, general description of the area proposed to be annexed. The description shall include a map clearly showing the area and a statement that the complete legal description by metes and bounds and the ordinance can be obtained from ATLANTIC BEACH. An ordinance adopted under this section shall be filed with the Clerk of the Circuit Court and the chief administrative officer of JACKSONVILLE and with the Department of State within seven (7) days after the adoption of such ordinance. The ordinance must include a map which clearly shows the annexed area and a complete legal description of that area by metes and bounds. JACKSONVILLE hereby consents to such annexation. SECTION 6. LAND DEVELOPMENT PLANNING AND REGULATION. The Parties agree that until such time as ATLANTIC BEACH approves a voluntary annexation pursuant to this Agreement, the Property shall remain subject to the applicable local government's zoning designations, Future Land Use Map designations, and land development regulations. Upon the effective date of any ordinance approving a voluntary annexation pursuant to this Agreement, the annexed lands shall be subject to all laws, ordinances, and regulations in force within ATLANTIC BEACH at the time of annexation, except that until ATLANTIC BEACH adopts an amendment to its Comprehensive Plan incorporating the annexed area, JACKSONVILLE'S Comprehensive Plan, zoning, and land development regulations remain in full force and effect within the annexed area. Upon the effective date of any ordinance approving a voluntary annexation pursuant to this Agreement, the effective date of any ordinance amending ATLANTIC BEACH'S Comprehensive Plan, or the effective date of any ordinance rezoning the lands within the annexed area, whichever occurs last, the annexed area shall be 4 AGENDA ITEM# 3B MARCH 23, 2015 subject to ATLANTIC BEACH'S Land Development Regulations, and shall be subject to ATLANTIC BEACH'S building, zoning, and planning jurisdiction. SECTION 7. INCORPORATION INTO COMPREHENSIVE PLANS. No later than six (6) months following the approval of this Agreement, the Parties shall incorporate into the Intergovernmental Coordination Element (and as necessary other Elements) of their respective Comprehensive Plans the provisions of this Agreement as is necessary to effectuate the intent of this Agreement and the obligations assumed by each hereunder. SECTION 8. TERM OF AGREEMENT; EFFECTIVE DATE. The term of this Agreement shall coincide with the above described prior agreements in Section 4, but shall not exceed twenty (20) years. This Agreement shall become effective upon the enactment by the Parties of ordinances adopting this Agreement. The Effective Date shall be the date of final adoption by the last Party. SECTION 9. RENEWAL OF AGREEMENT. The Parties shall initiate negotiations for the renewal or extension of this Agreement beyond the twenty (20) year term no later than eighteen (18) months prior to the termination of the initial term. SECTION 10. PERIODIC REVIEW; This Agreement shall be periodically reviewed by the Parties. SECTION 11. MODIFICATION. This Agreement may be modified in writing by mutual consent of the Parties. SECTION 12. DISPUTE RESOLUTION. In the event of any dispute related to this Agreement, the Parties agree to resolve the dispute consistent with the conflict 5 AGENDA ITEM# 3B MARCH 23, 2015 resolution procedures established in Chapter 164, Florida Statutes. If there is a failure to resolve the conflict, no later than thirty (30) days following the conclusion of the procedures established in Chapter 164, Florida Statutes, a Party may file an action in Circuit Court to resolve the dispute. SECTION 13. NOTICE. All notices, consents, approvals, waivers, and elections under this Agreement must be in writing and shall be given only by hand delivery for which a receipt is obtained, or certified mail, prepaid with confirmation of delivery requested. Notices shall be delivered or mailed to the addresses and parties set forth below or as may otherwise designate in writing. City of Atlantic Beach 800 Seminole Road Atlantic Beach, Florida 32233 City of Jacksonville St. James Building 117 West Duval Street, Suite 400 Jacksonville, Florida 32202 SECTION 14. SOLE BENEFIT. This Agreement is solely for the benefit of the Parties, and no right or cause of action shall accrue upon or by reason hereof, to or for the benefit of any third party. Nothing in this Agreement, either expressed or implied, is intended or shall be construed to confer upon or give any person, corporation, or governmental entity other than the Parties any right, remedy or claim under or by reason of this Agreement or any provisions or conditions hereof, and all the provisions, representations, covenants, and conditions herein contained shall inure to the sole benefit of 6 AGENDA ITEM# 3B MARCH 23, 2015 and shall be binding upon the Parties, and their respective representatives, successors and assigns. SECTION 15. AUTHORITY. The Parties each represent and warrant to the other its respective authority to enter into this Agreement, and acknowledge the validity and enforceability of this Agreement. The Parties hereby represent, warrant and covenant that this Agreement constitutes a legal, valid and binding contract enforceable by the Parties in accordance with its terms and conditions, and that the enforceability is not subject to any impairment by the applicability of any public policy or police powers. SECTION 16. ENTIRE AGREEMENT. This Agreement constitutes the entire understanding of the Parties with respect to the subject matters addressed herein, and all prior agreements, understandings, representations and statements, oral or written, are superseded by this Agreement. SECTION 17. GOVERNING LAW, VENUE AND JURISDICTION. The laws of the State of Florida shall govern this Agreement. Venue shall be in Duval County, Florida. Jurisdiction shall be in the Fourth Judicial Circuit Court. SECTION 18. SEVERABILITY. If any portion of this Agreement is declared invalid or unenforceable, then to the extent it is possible to do so without destroying the overall intent and effect of this Agreement, the portion deemed invalid or unenforceable shall be severed here from and the remainder of this Agreement shall continue in full force and effect as if it were enacted without including the portion found to be invalid or unenforceable. 7 AGENDA ITEM# 3B MARCH 23, 2015 IN WITNESS WHEREOF, each of the undersigned has executed this Agreement on behalf of the respective Party set forth below, pursuant to the authority granted to each of the undersigned in the ordinance by which each party approved and adopted this Agreement. Witness Witness Form Approved: Office of General Counsel Witness Witness 8 CITY OF JACKSONVILLE Alvin Brown, Mayor Attest: Corporate Secretary James R. McCain, Jr. CITY OF ATLANTIC BEACH Carolyn Woods, Mayor Attest: City Clerk EXHIBIT A MAP SHOWING SKETCH AND LEGAL DESCRIP110N SHEET t OF' 2 FOR LEGAL DESCRIP1tON) 9 AGENDA ITEM# 3B MARCH 23, 2015 MAP SHOWING SKETCH AND LEGAL DESCR/PnON (SE~ SHEET 2 OF 2 FOR SKeTCH) /.£CAL DE:SCff/PrtON: TNA T ctRTIJN TRACT OR PA/lCEl OF LAND BEJNO A PORTION OF CiOVERIII.ifNT LOTS 1. ~ U. 10. 15 AND ffJ, OF' SECr10N 8, TOI!NSHIP 2 SOIJ'IH, RANCE 29 EAST, AND ALL THE LOT 5. BLOCK I, DONNER'S Rti'UT AS R!COI/0£0 Ul PtA T 8001< 19, PAGES 16 AND 16A OF TN£ PUBUO RECORDS OF DUVAl COUNTY, F7.011/0A. UEING MORE PM71CULARI.Y MSCRIBED AS FOU.OWS: COI.IMENctNG AT 11/E NORTHEAST CORNER OF THE FERRER GRANT. SEC110N J8, 10Mfl$1i!P 2 SOUTH, RANG£ 29 EASI'l 'IHOICE: NORTH 06'4S'oo· K£Sr. 2073.9-f FEET I'D TH£ /.IN€ Ol'r1DIIIG SAID SE:CliCN 6 AND SWOON 1'1 F'OR A POINT or BECINNJNCJ THmCE: SOUTH 89'28'50" KFST. ALONG SAJO Sl!C'I'ION tJNt. 764.29 FEET ro 1H£ SOIJTHKt:'ST CORNER OF THE: EA!iT (t/2) OF' GCVERNMENT LOT 15 OF SAID SECTioN 8; THENC€ NORTH OO'.:It'lo" llai'l; ALONO THE: IIUI'E'RL Y /J(){JN(JARY UN£ OF SAID EAST (1/2) OF GOIIfRNMfflr tOT I~ IJ24.81 FEU ro THr: SO/JlHERL Y EJI)IJNOARY OF GOVUINMENT LOT /0 OF SAID SECriOH 8: THI!NCE ALQNG THE SO!JTHfRLY 80/JNVARY OF SA1tJ LOT lq SOUTH 89'0J'IO" IIE'Si; J55.17 FrET TO THE: SO/Jm!A!iT CORNCR OF FAWWAY l'lll.A AS N/iCOROEV IN PLAT BOOK J9. PAG£ 22 OF SAID PIJBIJO R£COII()S; THENCE NORTH 01' 2.3'15" Kt:'Sl; ALON(l THE EAS1E11LY I.JNE OF SA/0 FAIRWAY l1llA, 1875.00 ~ THENCE NOll TH IJB'.J8'45" EAST. 470.00 m1i THI!Nct NORTH 51'45'15* E'AS'I; 40f.2J FEET TO THE ltasT M£SIFRLY CORNER or SElfWI GAfiDENS UNIT~ AS RErXJROED IN I'I.AT BOOK 45, PMili 7 OF SAW PIJSUC R!CQROS; Tllmc£ 501.11HEAS1E'RLY ALONG rHt SOI.ITHWESTliRI.Y U~ OF SAID Sn1J.LA GARDfJ/$ I.INIT 2 AND A SOIJ1HE'ASTERI.Y P/Wl.ONQA'(I(»> Tli£R£()f. ALONO THE ARC OF A CURl€ 7HAT IS CON~W ro THE: NORTiiEAST AND HAS A RADIUS OF 408rJ.i2 FEET, A DISTANcr OF 1088.60 F"«7' AS ME'ASVRED MONa A CHORO Brt.RING SOUT/1 47' 08'J!J" E'tl~ 1H!NCE NORTH 59'JB'55" EAST. !10.85 FfET: Tllf:NCf: SOOTll J0'21'05" E'ASI; 187,60 FtEr; l11f:NCE ALONG A CURV!r T11AT Is CONCA 'If TO THE NORTHFAST AMJ HAS A RADIUS OF 4rJBP.72 ffET. A DISTANCE Of 1111.00 tar, A$ MtASIJRED ALONG A CHORD IUARWO SOUTH 58'J5'5!S" EAS1) THENCE SOIJTll 1:t'22'05" EASI; A DISTANCE OF 46.00 FttT, J.IORii CR LESS, TO AN IN'IFRSECTION 111111 rnE WES1ERLY SHORELINE OF A ORA/Nt\Gf DITCH AND/OR CANAL; THENCE SOUtHERLY AlONe 7HE IIE'SWU.Y SHORWNE OF SAID DRAINAGE' 0/TCH ANO/OR CANAL. 2028.00 FEEr MORE OR 1.ESS 1l) A POINT. SAID POINT 8EJNG 011 A I!E'SIERL Y PRIXONOMIN 01' rH! SOU7H UN£ OF LOT t, BLOCK 9, sa VA MARINA UNIT 5, AS RECORDED IN PLAT (J()()K J~ PAGa 29 ANO 2911 OF SAJD PUBLIC R£:COROS: Tli!NCE NOIITll 78W'to• EASI; JJ.DO FEET TO 111! SOIJ11fi!EST CO/IllER OF SAJD LOT I; rH!RCE SOUTH 1+'44'41" II€ST ALONG TN! EAS7ERLY CITY UJ.IITS UNt; OF' Tfl! C1TY OF JACKSON~I.l.E, 52t.J7 FEET TO AN IN'IFRSECTION llfiH SAID s£CnoN UN£ D/WJINO SE:CJ10N ll AND 1'1; mENCE SOUTH 89'28'50" !!!1ST, ALONG SAJO S!CTICW UNf. 1028.42 FrET TO THE POtHT OF BWNNING. SHEET 1 OF 2 10 AGENDA ITEM# 3B MARCH 23, 2015 BUILDING DEPT. MONTHLY ACTIVITY REPORT AGENDA ITEM# 4A MARCH 23, 2015 -------------------------------------- COMPARISON REPORT ------------ REPORT FOR THE MONTH FEBRUARY 2015 -----------=-=-=--------------------- COMPARISON 2013-2014 --------------PERMIT_TY __ P_E ____ ---,1_N_U_M_B-ER_O_F __ PERMITs-~-----1 --·--------------~ TOTAL INSPECTIONS SINGLE FAMILY -------------------------- DUPLEX REMODEL/ADDITIONS COMMERCIAL NEW ------~--- OTHER YTD 2014 YTD 2015 YTD 2014 YTD 2015 YTD 2014 YTD 2015 I 1 I 1_L__ 1 $ 34o,ooo : $ 32,679 1 ; 5~ I -54 I -n --~--1 ,369,~83 n ~--n 11 .~58 211 . -~13. . $ ------837,306 - 1 $ 45,970 ~----------t----- T_O_TA_-L_ci ___ 37_0~I __ --_E~ I -----t $ ... 2,546,98~ l ___ . 89,907 I ----'----------9_5_3 ---+-------- nl PERMITS ISSUED FOR THE MONTH OF FEBRUARY 2015 NO.PERMITS PERMIT COST CONSTRUCTION VALUE INSPECTIONS PERFORMED ~~~~l!~~~~~_UL Tl FAM I ~ ----L: 15,8~9 -1 --------u J l--------1 ,050,0~0 I ~~~~~~AC t -2;-=-;·---j RESIDENTIAL ADDITIONS 1403 -----------·--t---:$ ____________ -____ 31,,8135-68. I T$ --91,566 ]PLUMBING ---1-52 -RESIDENTIAL ALTERATIONS I --__ TI -·· -----414,835 ]MECHANICAL_[ _4-c:-1~~---J coMMERCIAL NEW' 1 $$ _1_5_,_0_0_.._0 __ jM ____ 1s __ c __ ·_ __ _ ___ I 9 ------- COMMERCIAL ADDITIONS _ , __ 1 $ 1~?1_ ______ --+-'--------'-----t-1 . COMMERCIALALTERATIONS I 2 ________ It 1081, ~--------__________ ?~._820 I TOTAL' PERMITS MISC . _ 3 10 5 _ ___ j $$ 2 4 ,,0 7 6 86 1 'j _ _ _ _ _ _ ___ 149,000 1 t-372 ~~~~~R~Tt~iGAS ----)-:~--~ I _--~----------1 ~~J~~~gALHVAC --=:{-== ~~ ~-1~i I I! 15,0~0 -~----····--I - 1 ROOFING 1-__ 5 _________ ---~.-~ :-----586 ! =tf---------___ -~~&~8 __ SURCHARGE COLLECTED: ____ _ ~~~%~~%~()~ -----_ ---~ T-~~~-[ _ _ _, -~ ___ }L!)03 , $924.58::::::----_ ~~~~~:!~6~~~~~~~TIONS -~---------~ ------------lm--~=-------- 1 ._____ ---+r ~ JTREE REMOVALs::___ NONE-- SIGNS ------3 ----------11_$$~-------· -------7;92_ol_llnncchheess RPreemsoe_ vrveedd:: I ------ FENCES I 6 tt-----------~~~~ !~~~_r ____ 1 -~---___ _ ~~; -t==--=---~~:~i~ J~~:~;~~r~=~~:,~ __ ~ ____ __ TOTAL~ T--+ 47,343 • $ 1,930,8531 +--=-::-::--:::-__ CITY OF ATLANTIC BEACH COMMUNITY DEVELOPMENT BOARD AGENDA ITEM #SA MARCH 23, 2015 2-year terms; 4 consecutive term limit; per Ordinance 5-03-42 adopted July 14, 2003 Regular meetings are held in the Commission Chambers at 6:00pm the third Tuesday of each month. The board members are required to file Statement o(Financial Interests NAME & ADDRESS Linda Lanier 1768 Park Terrace West Atlantic Beach, Florida 32233 Kelly Elmore 1650 Beach Avenue Atlantic Beach, Florida 32233 Patrick Stratton 361 6th Street Atlantic Beach, FL 32233 A. Brea Paul-Chair, 2013 330 Sargo Road Atlantic Beach, Florida 32233 Harleston G. Parkes 1838 Seminole Road Atlantic Beach, Florida 32233 Sylvia Simmons 211 Beach Avenue Atlantic Beach, FL 32233 Kirk Hansen 2393 Ocean Breeze Ct. Atlantic Beach, Florida 32233 Richard Komando City Attorney Jeremy Hubsch Building & Zoning Director 800 Seminole Road Atlantic Beach, Florida 32233 Derek Reeves Zoning Technician 800 Seminole Road Atlantic Beach, FL 32233 EXP. DATE BUSINESS 12/3112015 (1st term) 3/31115 12/31/2014 241-8382 (fax) (2nd term) Ext 90 days 12/3112015 (3rd term) 3/31115 HOME I MOBILE/EMAIL (904) 246-9678 linda.m.lanier@gmail.com 246-6219 333-7 483 -cell kellmore@comcast.net (904) 619-3094 (843) 614-7390-cell ptstratton@gmail.com 12/31/2014 242-4710 (2nd term) 303-3987 -cell Ext 90 days andabrea@bellsouth.net 3/31115 12/3112014 962-6368 (3rd term) hparkes@comcast.net Ext 90 days 3/31115 12/31/2014 241-7195 (1st term) Sylvia.the.gardener@gmail.c Ext 90 days om 12/3112015 910-9660-cell (4th term) 241-7859 241-7859 (fax) Schmirldey@bellsouth.net (904) 269-1111 rich@claylawyers.com (904) 269-1115 Fax 247-5817 jhubsch@coab.us 247-5845 (fax) 270-1605 247-5845 dreeves@coab.us As of January 2015 Call to order MINUTES Board Member Review Committee Meeting March 4, 2015 5:00p.m. AGENDA ITEM #SA MARCH 23,2015 The meeting was called to order at 5:00 p.m. by Commissioner Jimmy Hill. In attendance were Commissioner Jimmy Hill (Chairman), Members Jerry Johnson, and Solomon Brotman, Community Development Board Chair Brea Paul, Building and Zoning Director Jeremy Hubsch and City Clerk Donna Bartle. Rita Pierce was absent. 1. Approval of the minutes of the BMRC meeting of February 25, 2015. Motion: Approve minutes of the Board Member Review Committee meeting of February 25, 2015. Moved by Brotman, seconded by Johnson Motion carried unanimously 2. Interview current members and new candidate(s) (listed below) for consideration to the Community Development Board. A. B. c. D. E. 5:05p.m. 5:20p.m. 5:35p.m. 5:50p.m. 6:05p.m. Sylvia Simmons Kathryn Humphries Harleston Parkes Kelly Elmore Steve Mandelbaum The Committee interviewed each candidate listed above separately. An overview of the duties and responsibilities of the Community Development Board was explained to each of the applicants. Each candidate explained their personal accomplishments, experience, goals and interests in the community. The Committee offered the opportunity to ask questions and the Committee responded to those questions. 3. Discuss the current Community Development Board (CDB) members whose extended terms expire on 3/31/15 and the new applicants. Current Members: 1. Kelly Elmore 2. A. Brea Paul 3. Harleston Parkes 4. Sylvia Simmons New Applicants: A. DonFord B. Judy Hoedel-Workman C. Steve Kallao D. Richard Reichler E. Jay Wilson F. Susan Carr G. David Vincent H. Robert Liggero I. Kathryn Humphries J. Steven Mandelbaum The Committee discussed the candidates. AGENDA ITEM #SA MARCH 23, 2015 4. Make recommendations on filling four vacancies on the Community Development Board. Motion: The four appointments will be determined by the highest points, with each voting member ranking their top ten candidates from 1-10 with first choice being 10, second choice 9, etc. Moved by Brotman, Seconded by Johnson The motion passed unanimously The Committee discussed whether it is appropriate for Brea Paul to vote when considering herself. Mr. Brotman suggested taking a vote to address her reappointment and not include her in with the rest to be ranked. Amended Motion: Reappoint Brea Paul to the Community Development Board to serve an additional term and change the four appointments being determined by the ranking system to three. Moved by Brotman, Seconded by Johnson The motion passed unanimously (Ms. Paul did not vote) The voting members ranked their top ten candidates for the three remaining vacancies. The Committee discussed whether Ms. Paul's ranking should count, so they decided to have City Clerk Bartle tally the rankings to include Ms. Paul's and a second tally to exclude it. Mrs. Bartle reported there was a three way tie when Ms. Paul's rankings were excluded, so until the tie could be broken, a comparison could not be made. Motion: Take an alternate vote to break a three-way tie in order to determine whether the outcome, with or without Ms. Paul's vote, would be the same. Moved by Brotman, Seconded by Johnson The motion passed unanimously The results from both tallies were the same. The top three candidates, Don Ford, Kelly Elmore and Sylvia Simmons were to be the Committee's recommendation. 5. Next Meeting: March 18,2015@ 5:00p.m. There was no discussion on this item. Adjournment There being no other business, the meeting adjourned at 7:30p.m. Jimmy Hill Chairman Draft-Minutes of the Board Member Review Committee Meeting on March 4, 2015. Page 2 of2 Call to order MINUTES Board Member Review Committee Meeting February 25, 2015 5:00p.m. AGENDA ITEM #SA MARCH 23, 2015 The meeting was called to order by Commissioner Jimmy Hill. In attendance were Commissioner Jimmy Hill (Chairman), Members Jerry Johnson (left at 6:25 p.m.), Rita Pierce and Solomon Brotman (arrived at 5:27p.m.), Community Development Board Chair Brea Paul, Building and Zoning Director Jeremy Hubsch and City Clerk Donna Bartle. Commissioner Hill explained the vacancies to address on the Community Development Board. The Committee discussed whether the current members seeking reappointment should also be interviewed just as the new applicants are. Discussion ensued. The consensus of the committee was to have another meeting to interview the current members seeking reappointment and the two new applicants who were unavailable for tonight's meeting. Since Brea Paul was in attendance, they agreed to go ahead and interview her tonight. It was also decided that the Committee would not make any recommendations on appointments until the next meeting. 1. Approval of the minutes of the BMRC meeting of June 2, 2014. Motion: Approve minutes of the Board Member Review Committee meeting of June 2, 2014. (Mr. Brotman was absent for this vote.) Moved by Johnson, seconded by Pierce Motion carried unanimously 2. Interview new candidate(s) (listed below) for consideration as new member(s) to the Community Development Board. A. DonFord B. Judy Hoedel-Workman C. Steve Kallao D. Richard Reichler E. Jay Wilson F. Susan Carr G. David Vincent H. Robert Liggero The Committee interviewed each candidate listed above separately and interviewed Brea Paul from the list below. An overview of the duties and responsibilities of the Community Development Board was explained to each of the applicants. Each candidate explained their personal accomplishments, experience, goals and interests in the community. The Committee offered the opportunity to ask questions and the Committee responded to those questions. Commissioner Hill explained to each of the candidates that there will be no recommendations made tonight but they will be notified once a decision is made. AGENDA ITEM #SA MARCH 23, 2015 3. Discuss the current members on the Community Development Board (CDB) whose extended tenns expire on 3/31115 and are interested in reappointment. A. Kelly Elmore B. A. Brea Paul C. Harleston Parkes D. Sylvia Simmons This item was discussed earlier and the decision was made to interview each current Board member who is up for reappointment at the next meeting, with the exception of Brea Paul, who was interviewed tonight. 4. Make recommendations on filling the four upcoming vacancies on the Community Development Board. It was decided earlier in the meeting that the Committee would not make any recommendations on appointments until the next meeting, to allow for the interviews of the current members being considered for reappointment and the two additional candidates. 5. Next Meeting The Committee provided City Clerk Bartle with possible dates for the next meeting to finish addressing membership on the Community Development Board and was asked to check with Mr. Johnson about his availability and confinn the meeting once that date was detennined. The Committee also agreed to hold a meeting on March 18,2015 to address vacancies on other boards/committees. Adjournment There being no other business, the meeting adjourned at 7:25p.m. Minutes of the Board Member Review Committee Meeting on February 25, 2015. Page2 of2 AGEN DA IT EM liSA CITY OF ATLANTIC BEACH MARC I-1 23,20 15 BOARD/COMMITTEE MEMBER APPLICATION FORM Please ch eck (.Y) the box bes ide eac h Boa rd or Co mm ill ee that you arc app lyin g to serve on. l fyou c heck more than one, plea se ran i< you r in terest in each board I com mi ttee by order of pri ori ty. (A s umma ry of each boa rd/co mm itl ee is ava il ab le on page 2 of thi s form.) Code En force men t Board Pensio n Board ofTrustecs Cu ltural Art s and Recrea ti on Adviso ry Com mittee DATE: 1:3 ·12. I 0 APPLICANT'S NAME: ADDRESS: Jl. Commu ni ty Developmen t Board Board Me mb er Review Committee ceHA DAYT IME PHONE: 1'Jf.Z!fi,. C,2---{j_ ~PHONE: 1of. 733· /'f~~ E-MAIL ADDRESS: _¥ei~GoV}1~ FAX:_iO f · Vf:(· bZ..B7 + r<A /i--/tte t; ~d h s 4 (. 0~as<c'~o mp ete fo· 0 v,r~ &.si'""" (s~ Do nn a L. Bartl e, City C le rk, 800 Sem ino le Road, At lan ti c llcach, rL 32233 PLEASE NOTE: This ap pli cati on w ill expire two (2) yea rs afte r date of sub mitt a l. CITY OF ATLANTIC BEACH BOARD I COMMITTEE MEMBER APPLICATION FORM AGENDA ITEM #SA MARCH 23, 2015 Please check(.../) the box beside each Board or Committee that you are applying to serve on. If you check more than one, please rank your interest in each board I committee by order of priority. (A summary of each board/committee is available on page 2 of this fonn.) Code Enforcement Board Pension Board of Trustees Cultural Arts and Recreation Advisory Committee DATE: \\-@ -\ Q APPLICANT'S NAME: ADDRESS: \)X) 60.\:)0 ~d. DAYTIME PHONE: ()D:)-::J\'l] ~ Community Development Board Board Member Review Committee EVENING PHONE: Q4d -l\ I\() Please explain any employment experience, board/committee experience, and/or community volunteer experience relative to the board/committee applying for. T ldOS 9(e.JH\\V.S\\t o. mem'bec C\nO ~~~~.e. cko.'~c .\Dr -\ne \\~. \(ee, Please provide a brief explanation of your interest or any special qualifications you have in this field and your reasons for wishing to be appointed to this board/committee. Please return completed fonn to Donna L. Bartle, City Clerk, 800 Seminole Road, Atlantic Beach, FL 32233 PLEASE NOTE: This application will expire two (2) years after date of submittal. 1 CITY OF ATLANTrC BE AC H A GENnA ITEM #SA I MAUCH 23,20 15 BOARD I COMMITTE E MEMBER APPLIC ATION F~I VGD Pl ease ci.M:ck (~)b esid e each Bon rd or Co mmitt ee th at yo u arc app lyin g to serve o n: (A summary o f each board /committee is ava ilab le on page 2 of thi s form.) NOV 1 2 2007 OI·FICh 01· I 1\1 CITY CLF.RX 0 0 0 Co de Enfo rcement Board Pe nsion Board ofTmstees Cullurul Art s and Recreat ion Advi sory Comm ittee ~ 0 0 Co mmunity Development Bo urd Tree Co nse rvat io n Boa rd Board Member Re vie w Co mm iltcc APPLJ CANT 'S NAME : 8 fl.12. ~ON G' QI2WS \ ADDREss: I CO~ ~ ~u '~"--'~ M t1 c::;> DAYTIM E PHONE: '?\(o'Z ·&~(o<b EVE NIN G PHON E: ~'1\J\~ E-MAfL ADDR ESS : t\£'6,<2..~(5 CUUG-~ f~::.....:.. _ __.;_;:;;_ _____ _ Pleas ~; explain any employment experience, board /conunillcc cxpcticn cc, and/or commun ity vo lunteer ex peri en ce.: relative to the board/comm itte e app lying for. & \ , r2...C-~'T Plcu sc provid e a brief explanation of your interest or any specia l qua li fication c you h.:t·;c in thi s field and yo ur renso ns for wi s hing to be appointed to thi s board/committee. ~::s Q~ ~Qc.t;:1:-r1:c<:tA ~ co~CA5¥2-~~ w \--cR ~ ~-BM.65IS o'E-tf\\.-~~3\ G tt<tJG\-\ 6\No :t~ ~ D j=a ~.ow1ze & P'<2-oilin4 Ch~~Et<ks ~trr-:-=2 ~K?,' t wiTt\. u:y \ :z.,6Ng c J.\ t-.~ c .k"))L,§'VS . Pl ease ret urn compl eted fo rm to Donna L. Bussey , City Clerk, 800 Sem inol e Road , Atl a nti c Beac h, FL 32233 AGENDA ITEM# SA CITY OF ATLANTIC BEACH H~~~K,~a3 • 2015 BOARD/COMMITTEE MEMBER APPLICATION FORM NOV 2 9 2012 Pl eas\! ch ccl{ (V) th e box besi de eac h l3 oard o r 'ommillec that you arc applyi n g to serve on. I f you check more than one, please nmk yo ur intere st in eac h board I commiucc by order or priori ty. (A sum mary or eac h board/co mmittee i s avai l ablc on pa ge 2 of th i s l'orm.) Office or City Clerk C'ode l ~nl'orecmt.:nt Board / 'ommunity D cvc l opmt.:nt Board Pensio n Board of Trustees Board Member Review Committee Cultura l A rt s and Rec rea ti o n Advi sory Commillec DA'I'I:: // ~ 1..1-t} A PPLI CANT'S NAM I ~: A DDR I ~SS: -J II --g€.6 c" A-v~ DA Y'II M I ~ Pil ON I ·:: ;)L-J I 11'7 ".) __ EVI ~N I NG PIIO N I ~: ------- ~ C t.MP-d · C Oc#'-. E-MA IL ADD RESS: 4 !vt c;__ ~e~y~_r~f\E?..II'\:_-, " F/\X: -~---------- Plea se exp l ain any emp l oymen t ex perience , hoard /committee experience, a nd /or commu nity vo l unt eer experie nce rclnti ve to th e hoa rd /co mmittee app l y in g lor. re-hred<. fS --(Ch.o {od~ 9-fC:r~ -lfi'--\ f-_________ _ -+c\fY\.er A-B c:,, ~t S£'1(57'\e.r ____________ _ -.S_+olh\. (r.f~~ C:-OYY\~'h.tfi-e - A1'\l~~m\ 5fw.L~f)\ ~-: C (\a_ r ______ c_~_-_ Plea se provi de n bri ef' exp l anati on of' your interest or any spec i al qual i ficat i ons yo u have i n thi s lield and y our n.!aso ns f'or \\ishi ng to be appoi nt ed l o th i s board/comm ittee . Pl ease return co mpleted l'orm lo D onn a 1.. Bartle, Ci ty C l erk , ROO Sem inole Road . At l antic Beac h, Fl. 32213 J>l.l ~i\Sl ·. N()l'l ·:: M em be r s ol'the 'od e En l (m;em enl Hoa rd , Co 111mun ity Development B oard and Pe nsionl3oard or l ru stecs arc requi red to lite Statem en t or Financ i al I ntere st Fo rms. A l so, inl(mnu ti o n rega rd ing "Conflict or Interest'' i s provid ed o n page two o f' thi s applica tion . This app lica ti o n w ill expi re t wo (2) yea rs a11e r date of's ubmillal. AGENDA ITEM# SA MARCH 23, 2015 CITY OF ATLANTIC BEACH Received BOARD/COMMITTEE MEMBER APPLICATION FORM OEC 2 2 2014 Please check (.,f) the box beside each Board or Committee that you are applying to serve on. If you check more than one, please rank your interest in each board I committee by order of priority. (A summary of each board/committee is available on page 2 of this form.) Office of City Clerk Code Enforcement Board Pension Board of Trustees Cultural Arts and Recreation Advisory Committee DATE: I 't t>£C I I tf APPLICANT'S NAME: ADDRESS: DAYTIME PHONE: (CJoy) ~5"'3-L, 777 I I s Community Development Board Board Member Review Committee EVENING PHONE: __ ____,.,S'-."Wii!___,C __ _ E-MAIL ADDRESS: Jh w o~kiA'tC#\@) y~/too • FAX:----------- ....) -t c~ Please explain any employment experience, board/committee experience, and/or community volunteer experience relative to the board/committee applying for. Please provide a brief explanation of your interest or any special qualifications you have in this field and your reasons for wishing to be appointed to this board/committee. ·r cks-/rt-e -fo b< tvtcuiJ~ ~~ rui /o<'c.l 0rsMJt1.Vyl_i·+1 , Please return completed form to Donna L. Bartle, City Clerk, 800 Seminole Road, Atlantic Beach, FL 32233 PLEASE NOTE: Members of the Code Enforcement Board, Community Development Board and Pension Board of Trustees are required to file Statement of Financial Interest Forms. Also, information regarding "Conflict of Interest" is provided on page two of this application. This application will expire two (2) years after date of submittal. CITY OF ATLANTIC BEACH AGENDA ITEM# SA MARCH 23, 2015 Received BOARD I COMMITTEE MEMBER APPLICATION FORM APR -'1 2014 Please check (--J) the box beside each Board or Committee that you are applying to serve on. If you check more than one, please rank your interest in each board I committee by order of priority. (A summary of each board/committee is available on page 2 of this form.) Office of City Cieri< Code Enforcement Board Pension Board of Trustees J Community Development Board Board Member Review Committee Cultural Arts and Recreation Advisory Committee DATE: 3-I{ ·dO Jtf 5'5"2 ))u-r-r!() fA) ·~/4 'tJJ) APPLICANT'S NAME: ADDRESS: DAYTIME PHONE: qoy -fa/0--fl{'£t:. EVENING PHONE: _____ _ E·MAIL ADDREss: Ka. f la.a& tP)Ubrske..er:coftlx: tlo~ -l!/'1-2b71 Please explain any employment experience, board/committee experience, and/or community volunteer experience relative to the board/committee applying for. Please provide a brief explanation of your interest or any special qualifications you have in this field and your reasons for wishing to be appointed to this board/committee. () tvvY'VtttJ tJ ;/-v ~~ c(_, Please return completed form to Donna L. Bartle, City Clerk, 800 Seminole Road, Atlantic Beach, FL 32233 PLEASE NOTE: Members of the Code Enforcement Board, Community Development Board and Pension Board of Trustees are required to file Statement of Financial Interest Forms. Also, information regarding "Conflict ofinterest" is provided on page two of this application. This application will expire two (2) years after date of submittal. CITY OF ATLANTIC BEACH BOARD/COMMITTEE MEMBER APPLICATION FORM AGENDA ITEM# SA MARCH 23, 2015 Please check (V) the box beside each Board or Committee that you are applying to serve on. If you check more than one, please rank your interest in each board I committee by order of priority. (A summary of each board/committee is available on page 2 of this form.) Code Enforcement Board Pension Board ofTrustees Cultural Arts and Recreation Advisory Committee DATE:4"""' '5'""1 2..o1S" APPLICANT'S NAME: ADDRESS: DAYTIME PHONE: ~0'/,. -5~7/-y'o9L E-MAIL ADDRESS: 0 ,,L~·,&IJt_,...e6r.~Jerl>l..., _L Community Development Board Board Member Review Committee EVENING PHONE: c;oy-2..'(?.. -6s<~J FAX: e;o'/ ·-2.-'1 z.. .... oro I . Please explain any employment experience, board/committee experience, and/or community volunteer experience relative to the board/committee applying for. R.ect ..,+17 o.±iceJ -M'1 no:>-t-r<:.c..,....,.+ cel~v~.~± """"PJ"'fne.~ e."i'pe.,;•Lv--c..-c. ..,..,s C\.S G,, ... jyt, Ue,..... "f R..sy~ !'.I 'e.r·, k""-i ~ f2e., l esJ=~.j..._ D i,:i ~ l .... _ {y-o • ..,_ "Z.oe>(, •• 'LC i ', ...., L.-tn:. -:I; ,'line cL v,.h"'"l..-!1!. ~aovlf.,.J,~ o/; fk {!)-cl c!.e.!lc,l.:p,....~.f tlerJ.-'d.-lene-4-'pcou~u, "'Ju&,~"j .feJ.u=J 1 s h.\c...:l <~-J }oc.._J r«'n~d+i~'j (,"c.. I. ce J .COL,;~>))c:,.,...l R ec:.o'""~"'ic.. i c..f de.tlt.l12(lr'e"'--l-ro.J', .... -h' -;e,.. 111.'1 •c..t 'fC<>Cl '1"> ~ Ct!$~ J-e "'+ o..f dB I r 'V\lC"e.. Please provide a brief explanation of your interest or any special qualifications you have in this field and your reasons for wishing to be appointed to this board/committee. Please return completed form to Donna L. Bartle, City Clerk, 800 Seminole Road, Atlantic Beach, FL 32233 PLEASE NOTE: Members of the Code Enforcement Board, Community Development Board and Pension Board of Trustees are required to file Statement of Financial Interest Forms. Also, information regarding "Conflict of Interest" is provided on page two of this application. This application will expire two (2) years after date of submittal. CITY OF ATLANTIC BEACH BOARD I COMMITTEE MEMBER APPLICATION FORM AGENDA ITEM #SA MARCH 23, 2015 Please check (--J) the box beside each Board or Committee that you are applying to serve on. If you check more than one, please rank your interest in each board I committee by order of priority. (A summary of each board/committee is available on page 2 of this form.) Code Enforcement Board / Pension Board of Trustee(]> ~ Cultural Arts and Recreation Advisory Committee 0 / Community Development Board (3-....._ 1/ Board Member Review Committe~ DATE: 9/5)'1{ APPLICANT'S NAME: "J"CJ...1 ~J, \so VI ADDRESS: ___,__,( 8--~-~--'--'-\-\-.:....:;; '~\.{.::....:.oJf-+-----'k""-V')__,_.,'-'-· -C....LM...:..:....tV\"'-'--\-U-". <.~\S'--""'ep.y=· '-----'~~1 _,_(-_{.,_] __ ~_,_l--""---]_J ___ _ DAYTIME PHONE: ____,9;~0'{--'-----"'. ~~\_. =~ ~)-"-').._\ __ EVENING PHONE: _______ _ Please explain any employment experience, board/committee experience, and/or community volunteer experience relative to the board/committee applying for. < oo"'v w, Q.J\lt. Please provide a brief explanation of your interest or any special qualifications you have in this field and your reasons for wishing to be appointed to this board/committee. ~~~~--~~~~~~~~~~~~~~~~~ Please return completed form to Donna L. Bartle, City Clerk, 800 Seminole Road, Atlantic Beach, FL 32233 oflv?-.. ~c.>t.. ~ ~~J . • PLEASE NOTE: Members of the Code Enforcement Board, Community Development Board and Pension Board of Trustees are required to file Statement of Financial Interest Forms. Also, information regarding "Conflict of Interest" is provided on page two of this application. This application will expire two (2) years after date of submittal. EDUCATION James "Jay'' Wilson Ill 1842 Hickory lane, Atlantic Beach, FL 32233 804.221.3211 jayrbwilson@gmail.com University of South Carolina, Columbia , SC Bachelor of Administration in Psychology, May 2004 Member of Psi Chi, the International Honor Society in Psychology Assisted in two published Medical journals (Molecular Psychobiology and Sports Psychology) Student-Athlete Men's Soccer Earned Dean's list designation GPA: 3.3 PROFESSIONAL EXPERIENCE Stryker Craniomaxillofacial, Jacksonville, FL, 2012-2014 Sales Representative AGENDA ITEM# SA MARCH 23, 2015 • Plan, direct and coordinate the selling of product portfolio to achieve corporate objectives and maximize volume and profitability. • Consulted with Marketing on playbooks, and marketing material newly launched products • Perform field calls to variety of health care professionals, including on-call and operating room consultation for surgical specialists. • Lead the effort to change mindset of surgeons and hospital administration, while fostering and strengthening key industry relationships. • Implement new sales plans and effective marketing strategies to position the organization competitively and exceed territory objectives. • Create and execute new record keeping system to track sales, history, and market trends to increase efficiency. • Used lessons learned from Karrass Negotiation Course to secure sole source agreements which helped achieve 30% growth in 2013 Stryker Craniomaxillofacial, Richmond, VA 2010-2012 Associate Sales Representative • Developed crucial relationships with decision makers in hospital administration and health care systems. • Created and executed sales and action plans for sales growth strategy. • Developed business plan for the surgical instrument and implant markets that ensured attainment of growth objectives. • Achieved 30% sales growth in first year within assigned territory. • Awarded MVP of Phase 3 training class in April , 2011 • Awarded Sales Rep of the Month • Awarded Team Player award • Finished at 111.8% PTQ 2011, and at 101.8% PTQ 2010 Driven Marketing, Dallas, TX 2007-2010 Director of Sales • Developed a co-promotional marketing platform that allowed discounts for events, products and services to participating organizations and companies. • Selected to develop and provide presentations relevant to the return on investment inherent to utilization of the products and services offered by the J. Reider Group • Recognized, for increasing sales from $0 to generating over $1.7 million in revenue for fiscal years2007-2009 during tenure as the Marketing and Sales Director for Driven Marketing in the Dallas Market. • Managed a team of 121nside Marketing/Sales reps • Managed a team of 50+ Outside Sales reps FOREIGN LANGUAGES Portuguese-beginner level AGENDA ITEM# SA MARCH 23, 2015 THE THONBURI HOSPfT AL PUBLIC CO. .LTD www.thonburihospitol.com :14· ~ ls~;ilml~up Road S:~ ·14. [b),j<,t'A<.!1f~. Barwlk !Ui'C'J·; Tel. 02·866·1333. 02-412·0020 Fox. 02 412·7343 To whom it may Concern, My name is James Nanakornpanom and I have had the privilege to work and play soccer with Jay Wilson for several years. We met for the first time playing for the Arizona Heat semi-professional indoor soccer team, which flourished into a great friendship in which I learned how loyal a friend and teammate he is. As all athletes experience the ups and downs of playing any sport at a high level we all need a supportive teammate, just as in life, a good friend is like finding a diamond in the ruff, and that is how I describe Jay Wilson's character and loyalty to anything he becomes a part of in work or leisure. l also had the chance to work with Jay in a cold call, door to door sales job in Phoenix, Arizona. What you have to think about is what separates great salesman from barely getting by salesman, extraordinary from ordinary salesman. Not all people have it, but Jay docs: The ability to conn~t and impire people on a different/eve/, this includes but not limited to: great charisma. great communication. making people laugh. and being sincere. These qualities are what I saw instilled in everything that makes Jay who he is, coupled with his southern drawl, character, and loyalty was an example for me everyday as we entered the cold office every morning at 6am to get ready for the sales day. Another important trait that I noticed and learned from Jay is what all sales people need: Determination, the ability to not be let down by a NO, because as all people on both sides as getting a sale pitched to them or selling a pitch to a customer, NO is the answer that always comes first Jay's determination combined with his ability to connect with people made him a sales leader just a week after we started, a manager just short after. It was a special thing watch Jay talk to customers and motivate us every morning to do a job, door to door sales, in which as everyone knows is a pretty difficult job to do, it's not for everyone but Jay flourished. You can be great with people and be detennined which are great traits but there are two roads to choose from: 1. A Selfish way and just work for yourself and making money off of people and not care about your team, or 2. Concentrating your abilities to be a great leader, team member, and to help people become great as well, and that is what I learned from Jay as I worked with him and played soccer with him. In everything Jay did, he took the helm of a leader and developed people as well as shown an example of what great leaders should be like. Jay Wilson with be a great asset not only managing the sales team and a loyal co-worker but also if you let him, he will be the pulse to help grow the starting soccer franchise into a great money making machine. Sincerely, James Nanakompanom International Business Development D" Cell: .... 66 (0) 851395142 Email: jnanakom@gmail.com 05/06/2014 10:25 FAX Morgan Stanley May 5, 2014 To whom it may concern, AGENDA ITEM# 5A MARCH 23, 2015 Wealth Management One Blue Hill Plaza Suite: 100 Pearl River, NY 10965 tel 845 731 2500 fax 845 731 2550 toll free 888 848 5067 It is my pleasure to be writing this letter recommending Jay Wilson. I had the opportunity to work with James for approximately two years. During this time I was able build a relationship with him professioi].ally and personally. Please accept this letter to learn the reputation of the qualities he has. First of all I would like to describe his dedication. Whether it is from bringing a sense of urgency to every work task he has, to making sure all of his personal matters are in order, he attac?ks every day to truly exemplify the expression "Seize the day''. He takes personal pride in himself. Therefore, any task no matter how small or large he would go above and beyond and never s~ttle for tile b~e-minimum-. His work would almost leave a signature. The next thing that remarkable was his teamwork. Jay's humble nature and approachability allowed for him to spread him self out to his teammates. He could work with anyone and make them feel comfortable to ask tough questions that they could work through together. While giving of his time he never seemed to ever take a step back in his own pel'Sonal work. He always believed that the best way to improve-his situation was to help improve the ones around him first. Finally I want to address his leadership. He always believed in leading from amongst and never from above. He would never ask or expect anyone to perform a task if he had not done and understood it already. Therefore, he had a way to motivate others to expect the best out of themselves because they saw him generate the best of himself. I was able to watch Jay cultivate some of the largest and most productive teams in the nation. His team still holds records in many of the most important categories within the company. I assure you that this wasn't a coincidence, but a pattern of coaching and developing talent. Jay was instrumental for my development. Few people I have worked with have left as much of~ impact. I str~mgly recommend Jay for any position, opportunity or endeavor that he pursues. He will be valuable to any organization. Sincerely, ~hd~- Joseph Brunelli Financial Advisor Morgan Stanley 914 589 9960 M<>rgan. Stanley Smith Barney LLC. Member S1PC. MICROFIXATION To Whom It May Concern: AGENDA ITEM# SA MARCH 23, 2015 Please accept this as my personal letter of recommendation for Jay Wilson. As a Sales Representative for Biomet Microfixatlon and former sale rep for Stryker, I have seen firsthand Jay's exceptional sales skills, managerial skills, and how he immediately became an integral member of the company. Now, a few years later, he is in pursuit of new opportunities to expand on his considerable skills. I have personally tried courting and recruiting him for my current company based in Jacksonville, FL. Jay has a winning attitude that embraces all challenges and encourages collaboration. The phrase "team player" is often overused, but Jay is truly that. He draws the best out of every person, promotes talent and has succeeded at every task handed to him. To better my services, I use many of Jay's Ideas and practices. These ideas and practices are now being mirrored by many other regional managers and sales representatives. Jay is also an effective leader. He clearly communicates expectations and notes strengths to better improve his team's performance. Out of the multiple sales reps I have known over the years, Jay was is the only one that continues to show high amounts of profit and with high marks every year. It is my pleasure to recommend Jay Wilson for any position or endeavor that he may seek to pursue. He will be a valuable asset for any organization. Sincerely, Michael Balger Sales Representative Gt9·. 8(pt'{. 5 314 1520 Tradepon Dri\18 Jad<sonvllle. FL 32218-2480 omce: 904741.4400 Fax: 904.741.4500 WYNI.blomatmictolixaliln.com LORENZ PLATING SYSTEMS I LACTOSORB I STERNALOCK I PECTUS BAR I MIMIX I TMJ I DISTRACTION I HTR I LORENZ SURGICAL INSTRUMENTS I<C+I KINGSTON GENERAL HOSPITAL To Whom It May Concern: AGENDA ITEM# SA MARCH 23, 2015 l!1 S11Jf,l<1 S:t<f:ET K:NGSTON ONTArl!<.~· K IL 2:'/7 rr~ oi3·'i4!:l<ln7 Please accept this letter as my personal letter of recommendation tbr James Wilson. I have known Jay tor over lO years and he has played an integral part in my personal life and professional life. We ha\'e worked together. as well as been teammates on a varsity soccer team at a high collegiate level. Now that he is in pursuit of new opportunities to expand his abilities, I have no doubts that he will be an asset to your organization. Jay is an accomplished and self motivated individual who never seems to be content ,.,.-ith just being average. Through his easy going and open minded nature. he is always looking at personal and profession improvement. Jay has a winning attitude that embraces all challenges as an opportunity to succeed. His hard working and positive attitude is contagious. which always encourages collaboration. The phrase "team player" is often over used. but Jay is truly that. He draws the best out of people, promotes talent and shares his and their successes. I've known him to go above and beyond. and have ah:\·ays seen him reach his goals. even if not successful in his first attempts. Jay is incredibly intelligent and an amazing leader. He seems to learn from his mistakes and loves to share his experience and knowledge with others It is with great pleasure that 1 write to you in recommendation of James Wilson. As a honest and caring individual with strong moral values I am certain he \Viii make an extremely valuable asset to your organization. If you have any questions. please do not hesitate to contact me. /. .. . .../<~~4---: . .?· / Si~-· /', _,,;-~~~~·~---- Felipe Pereira B.Sc., M.D. F.R.C.S.C. Candidate Orthopaedic Surgery Resident Queen's University 938 Swanfield Street Kingston. ON. K7M OA5. Email: felipe.pereira@queensu.ca TeJ: 613.449.4433 Fax: 613.544.917 An Accrecilte(J feac.t"•ing Hc:;piiol ·;ffi!iutt~d w>lh Quec,r, s :.:roiversity S81'/irl(J Southeostern <)ntorio for more thon 1.')0 yeru:; CITY OF ATLANTIC BEACH BOARD I COMMITTEE MEMBER APPLICATION FORM AGENDA ITEM# SA MARCH 23, 2015 Please check (....f) the box beside each Board or Committee that you are applying to serve on. If you check more than one, please rank your interest in each board I committee by order of priority. (A summary of each board/committee is available on page 2 of this form.) B Code Enforcement Board Pension Board of Trustees Cultural Arts and Recreation Advisory Committee DATE: ____ _ APPLICANT'S NAME: ADDRESS: 1024 Ocean Blvd DAYTIME PHONE: 904-595-5425 (cell-301-787-8102) E-MAIL ADDRESS: carr.susanjo@gmail.com ~ Community Development Board t:j Board Member Review Committee Susan Carr EVENING PHONE: 904-595-5425 FAX: ___________________ ___ Please explain any employment experience, board/committee experience, and/or community volunteer experience relative to the board/committee applying for. Please provide a brief explanation of your interest or any special qualifications you have in this field and your reasons for wishing to be appointed to this board/committee. Please return completed form to Donna L. Bartle, City Clerk, 800 Seminole Road, Atlantic Beach, FL 32233 PLEASE NOTE: Members of the Code Enforcement Board, Community Development Board and Pension Board of Trustees are required to file Statement of Financial Interest Forms. Also, information regarding "Conflict of Interest" is provided on page two of this application. This application will expire two (2) years after date of submittal. Susan Carr Application for Community Development Board 11/23/2014 #1 AGENDA ITEM# SA MARCH 23, 2015 I retired from the Dept of the Navy in 2011. I started as a secretary in 1973 and worked my way up the career ladder as a business financial manager in various capacities to the Chief Financial Officer for the Program Executive Office for Ships. I have extensive financial, budgeting, and contracting experience. 1 have a BS degree and a Masters in Public Administration. I served on my neighborhood Homeowners Association for several years as both a member and as the Treasurer in the 1990's. I designed both my home in Rockville, MD and our home here at 1024 Ocean Blvd and worked closely with the Architect, the Contractor, the Engineer, the tradespeople and the COAB permit/approval people. #2 My husband and I moved to Atlantic Beach in September 2013. We heard about the area from a friend and were in love with the neighborhood as soon as we saw it-mainly because of the trees and the mix of home styles and family atmosphere. We purchased our home and had it renovated and added to prior to moving in. We kept the older portion of the home, removed a garage space that had been enclosed, and added space well within the boundaries of our lot size. I am concerned with the extensive destruction of the older homes being razed and replaced with huge homes which is, in my and many of my neighbors' opinions going to ruin the small town feel that drew us to Atlantic Beach. While the new homeowners are well within their rights to build within current codes/zoning regulations, it seems that much of the increased development is being driven business-people versus homeowners. As part of this community, I would like to be on this committee to be involved in the current and future changes to Atlantic Beach. ACENDA ITEM# SA c.m· oF ATLAl."'TTC BEACH MARcu 23,2o r s BOARD I CO~ll\fiTITE 1\H:l\ffi£.R APPLICATIO~ FORl\1 Please chtc k ( ') the box besade each Board or Committee that you are applying to senre on. If )''OU check more th..m one , please 1omk your interest in each board I committee by order ofprionty. (A summary of each boardfcoiilllllttee as avadabl.e on page 2 of this folDl.) § Code Enforcement Board Pension Board ofT rustees Cultural Arts arad Recreation AdviSOI)' Committee DATE : 01fl0115 APPUCAi'IT 'S NA.\ffi: ~ Conummity Development Boord t:j Board Member Review CoOlDllttee DaVId Vanoenl ADDRESS : 1130 Seminole Rood; Allantic Beactl. Fl32233 DA YI1ME PHONE: 904-422-3423 -------------------EVENING PHO~: _sam_e _____ _ E-:MAIL ADDRESS : dVln711 ®yahoo .oom F~X :_N_~-------------- Please explain any employment experience. boardlconmuttee e.~ence. and/or coDlDllUUt}' voltmteer experience relatl\'e to the board/connnittee applying for 1 flill/9 h&d lhe nonor or i41rvtng on the Chilft8r Rewtaw Commlnee ror me tasa nine months. lllt& exp&:rtence n.u ta&q\1 me ll grNI delll ilbOUt o ur City and the Committee Process in generaf. AdditionaDy, after 11 years at Merrill Lynch , I nave been involved tn reviewing complex prooesses and documents (both as a team member and as a leader). Other re1evnnt expenence mdooes a brief period pracnang as a real estate agent, during whX:h tme, 1 gained expenet'lCe with re411 estate contracts and transactions. I am also on the boa.ld for the Beaches Loall Food Network (BLFN), whictl operates the Green Market in Neptune Beach and is not affiliated wilh D IG local, the opetator of the mid-week market in Bull Park. Pi ease provide a brief explanation of your interest or any specml qualifications you have m dus field and your reasons for wishing to be appointed to this board'commJttee. I grew up in Atlantic Beach and have recent ly returned (Jan 2014) after attending UCF in Orlando and stariWlg a family in Jacksonville Beach. I have been fonunate enough 10 have the opponunity to lake over my childhood home on Seminole Road . Now thai I am raising my family here. ll would be an honor 10 be a part of safeguarding the quality of life in our City in th.e coming yea rs by being a member of the Comm~ity Development Board. Please return completed form to Donna L. Bartle. Caty Clerl.:, 800 Seminole Rood, Atlantic Beach. Fl.. 32133 PLEASE NOTE: Member.; of the Code Enforcement Board, Comnnnuty Development Board and Peus1on Board of Tmstees are required to file Statement of financial Interest Forms. Also. information regardmg ''Conflict oflnteresf' J.S provided o:n page two of this appltcatlon . Tins application wil l expire two (2} }rears after date of submittal 1 DAVID VINCENT AGENDA ITEM II SA MARC H 23,2015 1130 Semino le Road 0 Atl antic Beach, FL 32233 0 (904) 422-3423 0 dvin711@yahoo.com AREAS OF EXPE RTISE • Regula tory Complia n ce • Bu s iness Development • Operationa l Risk Mi ti ga ti o n • Proj ec t Management • Anti-Money Launde rin g Practices • Re la tions hip Ma na geme nt • FinCen SAR Require me nts • Financia l In vestigatio ns • Six Sigma Methodology EDUCATION 8AC H 13LO R OF BUS INESS ADMlNJSTJ'tATI ON-FINANC E Univer s i ty of Central Flo rida -O rlando, FL AFFILIATI ONS • City of Atlantic Beach, FL Charter Review Co mmittee Member (04/2014-02 /201 5) • Beach es Lo cal Food Ne two r k-Board Member • Me n's Garden Club of Jacksonville • FINRA -Series 7 & 66 (01 /2004-04 /2014) • Boy Sco uts of America -Pa ck 37 PRO FESSION AL EX PERIEN CE CIT G ROUP, INC.-J ACI<SONVILLE, FLORIDA G tODAL COMPLI ANC E ANALYST-FINANCIAL INTELLIGEN CE UNIT (APRIL 2014-PRESENT) 2014-Present Assist w ith imple m e n ting and improving an effec tive Anti-Money La undering p rogr a m ultimately e nablin g Cl'T to become a Systemically Important f ina ncial Ins titution as d efin e d by the Federa l Government. Develop a n d imple m e nt processes a nd policies which adhe re to the require me n ts o f the USA PATRIOT Act a nd the Bank Secrecy Act with the goal o f maintaini n g satisfacto•y regulatory revie ws a nd a Uowing the Firm to con ti nue it's significa nt pace of g ro wth e nte rprise wide. BANK OF AMERICA M ERRILL LYN CH -JACKSONVILL E, FLORIDA 2003 -2014 G LOBAL W EALTH AND I NVESTMENT M ANAGEMENT FINANCIAL ADVISOR-PRACTICE MANAGEMENT DEVELOPM ENT PROG RAM (FEBRUARY 2013-APRJL 2014) Worke d w ith m e nto rs a nd m anagers to d eve lop a pipe line of affluent cl ients, id e ntify client needs, d evelo p re latio ns hips with exis ting a nd prosp ec tive clie nts, re vi e w investment goals, p re p a re investme nt recomme ndations tha t a Ug n w ith clie n t goa ls, a nd d e ve lop the busi ness managemen t skills need e d to operate an o ptima l prac tice m o d el. I NVESTMENT SOLUTI ONS-CLIENT O N OOARDI NC SERVICES OPERATIONS TEAM MANAGER-MONEY MANAGER SERVI CES 0 ANUARY 2012-FEBRUARY 2013) Resp o ns ible fo r e ns uring the Service a nd Opera tio ns team s cons is te ntly provide w o rld-class service to 200 ins titutio na l m o n ey manager clien ts with m o re than $18 Billio n in assets unde r m ru1age m e nt resu lting in over $25 mil li o n in a nnu a l revenue to the Firm. S uccessfully migrate d the e ntire bus in ess to j acksonville including fa cili ta ting the rec ruiting a nd tra ining of e leven service and fo ur o pe rations representatives. Led a Six S igma project team to red uce the numbe r of manu a l b·ades processed by the Mutua l Fw1d T rading Desk at Me rrill Ly nc h . FINANCIAL DATA S EIW I CES, I NC SENIOR OPERATIONS ANALYST-UK TRANSFER AGENCY D EALING TEAM (SEPTEMB ER 2009-JANUARY 2012) Respons ibl e for the UK equity b·a d ing d esk Create d a nd e nforced inte rnal co nb·o ls w ltile main taini ng trading a nd c u s tod ia l re lationships with offshore prutners representing more than CO Billio n in assets under ma nagem ent. SPECIALIST -MON EY MARKET TRADING D ES K 0UN G 2008-SEPTE MBER 2009) Managed the daily func ti o n s of the Mo ney Market Services team . Designe d , impleme nte d a n d ma n aged a m a n ual process to s uppo rt the ro ll out of a ne w fea ture of the Me rr ill Lynch Bank Deposit Program® a ll owing the tea m to enroll over $25 Billion in the p rogram within the firs t six m o nths. ANALYST-MUTUAL FUND TRADING DESK (OCroBER 2005-JUNE 2008) Res po ns ible for e ns uring accurate a nd time ly execution o f more than 240 millio n automated mu tual fund b ·ades a nd correc ti o ns p e r year . MlHtiii LL LY NC H I NSURANCE GROUI' SERVICES AGENDA I TEM# SA MA RCH 23,2015 ANALYST-ANNUITY CLAIMS AND FINANCIAL PROCESSI NG TEAM {MARCH 2003-0crOBE R 2005) Verified and paid beneficiar y claims associated with the Firm's proprietary a nnuities. Obtain e d Series 7 and Se ries 66licenscs. Completed the Merrill Lynch Six S igm a Apprentice Program. AGENDA ITEM# SA MARCH 23, 2015 CITY OF ATLANTIC BEACH BOARD I COMMITTEE MEMBER APPLICATION FORM Please check ("\}) the box beside each Board or Committee that you are applying to serve on. If you check more than one, please rank your interest in each board I committee by order of priority. (A summary of each board/committee is available on page 2 of this form.) Code Enforcement Board Pension Board of Trustees Cultural Arts and Recreation Advisory Committee DATE: ~ ' LS -=__.._.._____ ADDRESS: 381 DAYTIME PHONE: 9 0 t.-( ;)_ £.../ I -1' :> '-f E-MAIL ADDRESS: \L L,IJ e@Aot-· Cd'M rgj Community Development Board [j Board Member Review Committee EVENING PHONE: qoL( J_ <--t f r b]i FAX: ____._q_o ~--~___,_7---=-)__CXJ __ b_7_ Please explain any employment experience, board/committee experience, and/or community volunteer experience relative to the board/committee applying for. Please provide a brief explanation of your interest or any special qualifications you have in this field and your reasons for wishing to be appointed to this board/committee. Please return completed form to Donna L. Bartle, City Clerk, 800 Seminole Road, Atlantic Beach, FL 32233 PLEASE NOTE: Members of the Code Enforcement Board, Community Development Board and Pension Board of Trustees are required to file Statement of Financial Interest Forms. Also, information regarding "Conflict ofinterest" is provided on page two of this application. This application will expire two (2) years after date of submittal. 1 CITY OF ATLANTIC BEACH BOARD I COMMITTEE MEMBER APPLICATION FORM AGENDA ITEM# SA MARCH 23, 2015 NOV -5 2014 Please check (...f) the box beside each Board or Committee that you are applying to serve on. If you check more than one, please rank your interest in each board I committee by order of priority. (A summary of each board/committee is available on page 2 of this form.) Office of City Clerk Code Enforcement Board Pension Board of Trustees Cultural Arts and Recreation Advisory Committee Community Development Board Board Member Review Committee DATE: tr}; j;'l APPLICANT'S NAME: (Eebe)/{&ih&y.J f/a1-yiU!Lt=S ADDRESS: 1_1'7 ;s--/h S:-1. lf-6 Ce1U DAYTIME PHONE: J/1-& 0 ~ q d-_ EVENING PHONE: 7 0<? ~Lf 2( ~ ~ E-MAIL ADDRESS: bAvrnphe.,,e>ci) fe2Jtdc. FAX:_~1J=---------- 6f$T. eT Please explain any employment experience, board/committee experience, and/or community volunteer experience relative to the board/committee applying for. ,. Please provide a brief explanation of your interest or any special qualifications you have in this field and your reasons for wishing to be appointed to this board/committee. J:~ Please return completed form to Donna L. Bartle, City Clerk, 800 Seminole Road, Atlantic Beach, FL 32233 PLEASE NOTE: Members of the Code Enforcement Board, Community Development Board and Pension Board of Trustees are required to file Statement of Financial Interest Forms. Also, information regarding "Conflict of Interest" is provided on page two of this application. This application will expire two (2) years after date of submittal. 1 AGENDA ITEM #SA CITY OF ATLANTIC BEACH MARCH23,20ts BOARD I COMMITTEE MEMBER APPLICATION FORM Please check (.Y) the box beside each Board or Committee that you are applying to serve on. If you check more than one, please rank your interest in each board I committee by order of priority. (A summary of each board/committee is available on page 2 of this form.) B Code Enforcement Board Pension Board of Trustees Cultural Arts and Recreation Advismy Committee DATE: 2/5/2015 APPLICANT'S NAME: ADDRESS: 906 Stocks St Atlantic Beach Florida 32233 DAYTIME PHONE: 301 602 7215 ----------------------- E-MAIL ADDRESS: steve.mandelbaum@gmail.com rzl Community Development Board u Board Member Review Committee Steven Mandelbaum EVENING PHONE: _______ _ FAX: __________________________ _ Please explain any employment experience, board/committee experience, and/or community volunteer experience relative to the board/committee applying for. While living in Maryland, I worked with the home owners association to establish community by-laws that protected and enhanced and protected neighborhood and did not violate any existing city code. This expericne has given me greater insight into working on a committee for the greater good of the neighborhood. Please provide a brief explanation of your interest or any special qualifications you have in this field and your reasons for wishing to be appointed to this board/committee. I am currently a home owner in Atlantic Beach. I am interested in perserving the character and beauty of the city. This board is an intergal part of acheiving that goal. Additionally, I am interested in serving the greater good of the city. Please return completed form to Donna L. Bartle, City Clerk, 800 Seminole Road, Atlantic Beach, FL 32233 PLEASE NOTE: Members of the Code Enforcement Board, Community Development Board and Pension Board of Trustees are required to file Statement of Financial Interest Forms. Also, information regarding "Conflict of Interest" is provided on page two of this application. This application will expire two (2) years after date of submittal. 1 AGENDA ITEM: SUBMITTED BY: DATE: BACKGROUND: CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT Tree Code Revisions Jeremy Hubsch /J!:J,} Building and Zoning Director( Y( February 24, 2015 AGENDA ITEM# SA MARCH 23, 2015 A repoti on the Tree Code was given to the Commission in October of2014. The Commission then tasked staff with making changes to improve the code. Staff then discussed the Tree Code and presented possible changes to the code to the Community Development Board. The CDB voted on 3 recommendations at their February 1 i 11 meeting, and have more 2 recommendations to fine tune. The recommendations are: 1. Require a tree removal permit for the removal of any tree within 24 months of construction with a value over $10,000 and that the removal of all trees in excess of 6 inches in diameter require an on demand tree removal permit. The motion canied unanimously. Staff recommended that the city require a tree removal permit any time a tree is removed. The Community Development Board was not supportive of this recommendation. It was pointed out that a resident may plant a tree in their yard, and then seek to remove that tree a few years later. The board felt that it is not fair to require a property owner to mitigate for the removal of a tree they may themselves have planted. The board generally agreed that residents are doing a good job of maintaining the tree canopy. They believe that the loss of the canopy can mostly be attributed to new development. Therefore, they choose to recommend extending the tree permit requirement from 6 months to 24 months. This means a tree permit would be needed whenever a tree is removed within 24 months before or after of construction that exceeds $10,000. Additionally, the board recommended that all trees removed must file an on demand permit. An on demand permit would essentially be a tool for staff to track trees that were removed. If a tree was removed, then 8 months later a property owner attempted to obtain a building permit, staff would be able to require the property owner to mitigate for the tree that they had already removed. 2. Eliminate the interior/exterior zone aspect of the code and have all trees 6 inches or more in diameter be defined as private regulated trees. The motion canied unanimously. Cunently, the tree code states that protected trees (private regulated trees) are all trees that are 6 inches or larger in the "exterior zone" of a prope1iy. The exterior zone is everywhere outside of the buildable area on a lot. All trees over 20 inches are protected in the "interior zone", or buildable area of the lot. The logic behind this is that it should be easier to preserve trees outside the buildable area on a lot. However, this provision allows AGENDA ITEM# 8A MARCH 23, 2015 trees up to 20 inches in the interior of the lot to be removed without any mitigation. Additionally, trees up to 20 inches are given preservation credit for mitigation. Hypothetically, a prope1iy owner can remove a 38 inch tree, get 19 inches of preservation credit for maintaining a tree, and then later cut down the 19 inch tree that it got credit for with no mitigation required (the 19 inch tree is not protected). There is also an argument that if the city allows every 15 to 20 inch tree to be removed with no mitigation, the city's future canopy will suffer. One important thing to consider with this proposed change is it will also impact the amount of preservation credit property owners get. The code currently only gives preservation credit to trees that are not protected (less than 6" in exterior zone and less than 20" in interior zone). If this section is changed to 6 inches, only trees below that size will be given preservation credit. This means property owners will likely have to mitigate more in the form of replacement or payment into the tree fund. This will minimize the overall loss of trees on a prope1iy. 3. Make the mitigation rate payable to the tree fund $17 5. 00 per caliper inch. The motion carried unanimously. Atlantic Beach has used the same dollar figure that the City of Jacksonville uses for payment into the tree fund. Up until recently that number was $49 an inch. The City of Jacksonville recently changed this to $113 to more accurately reflect cmTent market costs. The Community Development Board has recommended an even higher number of $175 per inch. There are two staff recommendations that the CDB would like refined before they vote to recommend to the Commission. 1. Strengthen Protection of Oaks. Oaks are a treasured species by many in Atlantic Beach, and greatly contribute to the character of the community. They are one of a few things that distinguish Atlantic Beach from its neighboring beach communities. Staff is recommending that mitigation be increased on oaks from 1 :2 to 1: 1. Currently if you remove an oak, you have to mitigate 1 inch for every two inches removed (same as other trees in Atlantic Beach). Strengthening protection of oaks will not prevent their removal, but it will make it more cost prohibitive to do so. The code also says that only new oaks can be used to replace removed oaks. This means a prope1iy owner would need to mitigate 40 inches if they remove a 40 inch oak. This is simply not physically feasible on many properties and would likely force the prope1iy owner to pay into the tree fund. However, staff would like to ensure that some mitigation is provided on site. Staff is also recommending that a certain percentage of mitigation be provided on site in the form of replacement oaks (25%). If a prope1iy owner removed a 40 inch oak, they would need to provide at least 1 0 inches of mitigation on site. They could then pay the remainder into the tree fund. AGENDA ITEM# SA MARCH 23, 2015 The Community Development Board was generally in favor of increasing the mitigation ratio to 1 : 1. However, they wanted to specifically limit this to protection of Live Oaks and Coastal Oaks. The reason being that the two other prevalent oak species in Atlantic Beach (Water Oaks and Laurel Oaks) have shorter life spans than other oaks, and are more disease prone. The board decided to vote on this at their March 1 i 11 meeting. 2. Give replacement credit for palms. As the code is currently written, prope1iy owners are only given replacement credit for palms when they are replacing removed palms. Palms are native to the beach and are more salt tolerant than some other species. One impmiant point to note is that oaks must be replaced by oaks, so prope1iy owners will not be able to use palms to replace oaks. Staff would like the Community Development Board and Commission to consider allowing palms to get replacement credit when replacing other removed species. This could be a citywide provision, or one that is specifically geographically related, such as all areas east of East Coast Drive and Seminole Drive nmih of its terminus with East Coast Drive. The idea being that palms may thrive better than other species in immediate proximity to the beach. The board was generally suppmiive of this recommendation, but wanted to limit it only to a select few palm species, primarily ones that are indigenous and of substantial size. They also plan to address this at their March 1 i 11 meeting. BUDGET: None. RECOMMENDATION: Direct staff to draft an ordinance to amend Chapter 23 of the Land Development Code (Protection of Trees and Native Vegetation) based on recommendations ATTACHMENTS: Community Development Board Staff Report REVIEWED BY CITY MANAGER: AGENDA ITEM STAFF STAFF COMMENTS CITY OF ATLANTIC BEACH COMMUNITY DEVELOPMENT BOARD STAFF REPORT SB (TREE CODE REVISIONS) JEREMY HUBSCH, BUILDING AND ZONING DIRECTOR AGENDA IT EM# 8A MARCJ-123, 2015 The City Commission as ked city sta ff to ana lyze the city's tree co de an d make recommendations for improving t he code last fa ll. In October 2014, sta ff gave a presentation to th e comm ission abo ut the tree code and ways it could be strengthe ned. Afte r further review of the code, below a r e proposed recommendations fo r a mending Chapter 23 of t he Atl antic 13 each Code (P rotection of Tr ees and Native Vegetation). 1. Am end Sections 23-21 and 23-22, which outline when a permit is needed. Currently a tree permit is n eeded wh e n: new infill deve lopment occurs; where co nstruction ove r $10,000 occurs on a s ite; and where undeveloped la nd is go in g to · be clea re d for future developme nt. Ther e are e ight diffe r ent sce nario s where tree r emoval can be exempt from a requiring a tree r emoval permit. 1. No dev elopment activity. 2. Emergency situation . 3. Safety hazard . 4·. Di seased or pest-infes ted trees. 5. Noxious invasive trees. 6. Utility operations. 7. Surveyors/engineers. 8. City crews. Staff is r eco mm ending that th e exemgtion related to deve lopment ac t ivity be removed. The way th e code is currently written, peop le can remove a tree fo r a ny reason, so long as they arc not conductin g any co nstruction on the ir home w ithin 6 months . Removing th is provi s ion would only a ll ow peop le to r emove trees witho ut a permit if th ey had ca us e to do so . The burden of pr oof wou ld then be on the owner to show that they ar e exempt from a perm it. 2. Streng th en Protection of Oaks . Oaks a re a treasured species by many in Atl antic Beach, and grea tly contribute to th e character of the community. They are one of a few th ings that di stingui sh Atlantic Beach from its neigh boring beach communities. Staff is recommending that mitigation be increased on oaks from 1:2 to 1:1. Cu rrently i f you remove a n oak, you have to mitigate 1 inch for every two inches removed (same as other trees in Atlantic Beac h). Str engthening protectio n of oaks will not prevent their remova l, but it wil l make it more cost p rohibitive to do so. The co de a lso says that on ly new oaks ca n be use d to replace r emov e d oaks. Thi s me ans a property owner woul d need to miti ga te 40 inches if they remove a 40 inch oak. This is simply not physica ll y feasible on ma ny properties and wou ld likely force th e property owne r to pay into the tree fund. Howev er, staff wou ld li ke to ensure that so me mitigation is provided on site. Staff is also recommending that a ce rtain percentage of mitigation be provided on site in the fo rm of replacement oaks (25%). If a property owner r emoved a 40 in ch oak, they would n eed to provid e at leas t 10 inch es of mitigation on site. They cou ld th e n pay the r emainder into the t r ee fund. AGENDA ITEM# 8A MARCH 23, 2015 3. Change the definition of "private regulated tree". Currently, the tree code states that protected trees (private regulated trees) are all trees that are 6 inches or larger in the "exterior zone" of a property. The exterior zone is everywhere outside of the buildable area on a lot. All trees over 20 inches are protected in the "interior zone", or buildable area of the lot. The logic behind this is that it should be easier to preserve trees outside the buildable area on a lot. However, this provision allows trees up to 20 inches in the interior of the lot to be removed without any mitigation. Additionally, trees up to 20 inches are given preservation credit for mitigation. Hypothetically, a property owner can remove a 38 inch tree, get 19 inches of preservation credit for maintaining a tree, and then later cut down the 19 inch tree that it got credit for with no mitigation required (the 19 inch tree is not protected). There is also an argument that if the city allows every 15 to 20 inch tree to be removed with no mitigation, the city's future canopy will suffer. Staff is recommending that the definition of "private regulated tree" be changed to all trees over a certain size. Staff has no precise. scientific way to arrive at a recommended size. but would like the Community Development Board and Commission to consider changing it to either 6. 8, or 10 inches. One important thing to consider with this proposed change is it will also impact the amount of preservation credit property owners get. The code currently only gives preservation credit to trees that are not protected (less than 6" in exterior zone and less than 20" in interior zone). Ifthis section is changed to either 6, 8, or 10 inches, only trees below that size will be given preservation credit. This means property owners will likely have to mitigate more in the form of replacement or payment into the tree fund. This will minimize the overall loss of trees on a property. 4. Give replacement credit for palms. As the code is currently written, property owners are only given replacement credit for palms when they are replacing removed palms. Palms are native to the beach and are more salt tolerant than some other species. One important point to note is that oaks must be replaced by oaks, so property owners will not be able to use palms to replace oaks. Staff would like the Community Development Board and Commission to consider allowing palms to get replacement credit when replacing other removed species. This could be a citywide provision, or one that is specifically geographically related, such as all areas east of East Coast Drive and Seminole Drive north of its terminus with East Coast Drive. The idea being that palms may thrive better than other species in immediate proximity to the beach. 5. Change the dollar amount required for mitigation. Atlantic Beach has used the same dollar figure that the City of Jacksonville uses for payment into the tree fund. Up until recently that number was $49 an inch. The City of Jacksonville recently changed this to $113 to more accurately reflect current market costs. Staff will continue to follow the City of Iacksonville' s rates and charge $113. unless directed otherwise by the City Commission. Page 2 of 2 AGENDA ITEM: SUBMITTED BY: DATE: BACKGROUND: CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT Town Center A1i District Project Jeremy Hubsch /?Ll.J Building and Zoning Direct01~-P/ March 10,2015 AGENDA ITEM# 8B MARCH 23. 2015 The Beaches Town Center Agency (BTCA) would like to create a public art program at the Beaches Town Center. Given the limited space available at the Town Center, the proposed public art will be placed in Atlantic Beach's right of way. Per city code, this must be approved by the Atlantic Beach City Commission. The BTCA has created a seven page document that provides guidelines for the project (see attached). The BTCA would like approval from the city to install the public mi at defined locations (see attached map). The BTCA plans to create an Ali Selection Panel to select the best submitted projects. The guidelines state that acceptable miwork may be mixed media, sculpture, glass, clay, and others; previously existing mi; commissioned art; and site specific commissions. The guidelines stipulate that at least 85% of the works will be from residents of the Jacksonville Metropolitan Area. The art will be paid for by the BTCA. The guidelines state that "the mi will reflect generally accepted community standards of aesthetic appeal and miistic expression" and that it will be "appropriate for the streetscape as well as the audience it serves". Staff would like to recommend that an additional sentence be added to the guidelines which states that "no political, religious, or sexually explicit miwork will be accepted". The guidelines as written do have some remedy for the city in the event that artwork is deemed offensive. They state, "The City of Atlantic Beach will retain ownership of the work, and COAB will have rights to remove work after 6 months, if the work is deemed unsuitable to the public. The removed work will be returned to the BTCA for alternate placement sites." The City will complete a review of the proposed locations to ensure there are not any public safety concerns. This will be completed prior to final approval from City Commission. BUDGET: None. RECOMMENDATION: Approve BTCA Public Art District Proposal ATTACHMENTS: Ali District Guidelines; Map of proposed locations REVIEWED BY CITY MANAGER: ' '-77 {/ C<-._ di..lh. --1 AGENDA ITEM# 8B MARCH 23.2015 Beaches Towncenter Art District 2014-2015 1. ART GUIDELINES The Beaches Towncenter Agency (BTCA) is responsible for setting appropriate standards for art selection and for determining the proper placement of the work. The consideration of the following areas will be integral to the BTCA process. a. BTCA Art shall be: • Excellent in creative expression and technical execution • Contemporary in terms of the best of current and relevant creative thinking • Varied in terms of aesthetic direction, materials, scale, and range of expression • Diverse in the origins and backgrounds of the artists • Appropriate for the streetscape as well as the audience it serves b. Placement of Art Art is to be placed in locations that are easily accessible to the public, both visually and physically. See concept sketch, 11-30-14. Security will also be a consideration when evaluating potential locations of art. c. Standards Works of art selected will be original works whenever feasible, not mass-produced or of standard design. Art will reflect generally accepted community standards of aesthetic appeal and artistic expression. Art will becreated by artists of appropriate status and recognized by art professionals for excellence of their previous work and the suitability of their current work for a particular project. Materials and fabrication processes of artwork must be suitable for the specific installation site, particularly the proposed exterior sites. Considerations will include material durability, maintenance concerns, effects of vandalism and graffiti, as well as natural deterioration. New materials and regional climate effects require special consideration. d. Forms of Artwork Acceptable forms of artwork shall include visual arts mediums, including, but not limited to, mixed media, sculpture, glass, clay, and others. Existing art or art previously produced by an artist and available for purchase may be considered in any situation. Commissioned art designed to accommodate large or unusual spaces 1 AGENDA ITEM# 8B MARCH 23, 2015 2. ARTISTS Site-specific commissions which involve collaboration between the artist and the site will be considered to create art that is integrated with the streetscape. Work (commissioned or purchased) will be selected according to the above guidelines and artists must meet the following qualifications. a. Qualifications Residency: The ASP will seek to ensure that at least 85 percent of the selected artists in the BTCA Collection will reside in Duval, St. Johns, Clay, Baker or Nassau counties. Experience: Purchases or commissions for the project will be limited to experienced artists. Artists must have experience exhibiting their work, educational credentials, and in the case of commissions, demonstrated successful experience executing commissioned work on a contract basis. The reputation and critical success of each artist will be taken into consideration. b. Resources Collaboration: Collaboration between two or more artists in the design of a single project is acceptable. Art professionals participating in the art selection process are encouraged to recommend artists for consideration. c. Payments to Artists In most cases, payment for art purchased will be made directly by the BTCA to the artist. Artists represented by agents, galleries, or consultants must provide a written statement requesting that payment for existing work be made to such representative. Commission Agreement Contracts will be made between the BTCA and the artist. Artists represented by these agents, galleries or consultants may have separate agreements with these representatives regarding sales; however, these agreements will not be part of the Agreement Contract with the BTCA. Artists will submit invoices to the BTCA according to a pre-defined format approved by the BTCA. For existing work, this will include a description of the artwork, title, medium, size, date and price. Statements regarding copyright/ownership/maintenance as prescribed by the BTCA (see Artists Responsibilities below) will also be included. Once approved by BTCA, invoices will be for payment. 2 d. Restrictions Artists who will not be eligible for the project are: • Members of the BTCA Board of Directors or staff. AGENDA ITEM# SB MARCH 23, 2015 • Students working under the supervision of an instructor or submitting a work created as a student project. e. Artist Responsibilities Artists commissioned to create art for the project will have certain responsibilities, all of which will be stated in the Agreement Contract. They will include but not be limited to the following: • Guarantee to maintain artwork against all defects for a period of no less than one year after installation. • Provide long term maintenance instructions and complete description of materials and installation process. • Work with BTCA Art Selection Panel to assure compatibility of artwork design and installation with architectural and structural issues. • Participate in community outreach efforts, as appropriate. 3. ART SELECTION PROCESS The BTCA will form an Art Selection Panel to select works from artist submissions. a. Policies The Art Selection Process will, in every case, abide by the policies regarding Art Guidelines, Artists, and Art Allocation described above. For each project, selection will consider aesthetic merit and suitability for the site and its neighborhood. Issues of durability, maintenance, and conservation must also be satisfied. An artist's selection for a commissioned project will be primarily based upon the quality of past work and the appropriateness of the artist's work for the site, as well as the artist's ability to respond to the distinctive character of a specific site. b. Structure of an Art Selection Panel (ASP) Membership of an ASP will be appointed by the BTCA will consist of up to four members including a Chair. The chair shall be a member or honorary member of BTCA appointed by the BTCA president. 3 AGENDA ITEM # 8B MARCH 23, 2015 Membership: • One representative of the site (Board member) • One design professional associated with the streetscape design. • Two artists or art professionals. The function of the Art Selection Panel is to make selections of art/artists to be commissioned for the project. d. Art Selection Panel/Art Advisory Committee procedures are as follows: • Review Project Package • Discuss and reach consensus regarding: 1. Aesthetic direction 2. Preferred qualities of the artist to be hired. 3. Preferred materials and scale (if such specificity is desired) 4. Method of artist outreach. e. Calls for Artists The following are suggested ways or arts commission: 1. Limited Competition: An invitation to a limited number of artists to prepare proposals for a specific project. 2. Direct Purchase: The purchase of existing work. 3. Invitational Commission: The selection of a specific artist for commission. f. Preparation The APC will develop a project package with specific guidelines for each art project. The package will include the following information: 1. A budget which includes the cost of the art and related expenses such as transportation and installation, proposal fees and travel reimbursements for artists; plaques and other documentation 2. A recommendation for a type of art appropriate for the site (painting, sculpture, etc.) 3. A recommendation regarding the purchase of existing work verses the commission of new work 4. Notes regarding long term maintenance concerns g. Recommendation/ Acceptance/Rejection 4 AGENDA ITEM# SB MARCH 23, 2015 Recommendation The ASP will make all selections based on the criteria listed above. If an existing work is recommended for purchase, the selected artist will arrange for its delivery. Upon arrival, ASP will examine the work to determine its condition. If it is not in excellent condition, the work will be returned to the artist for satisfactory repair. If the work cannot be repaired, another recommendation will be made by the same ASP. In the case of a proposed commission, ASP will select work from the artist proposals. Acceptance Existing work: APC will contact the artist and request an invoice for the amount stated on the artist's price list. Rejection Commission: APC will contact the artist to request a proposal and to arrange the proposal agreement If the proposal was submitted and accepted, contract arrangements will begin. If the ASP rejects the artist proposal, the proposal will be returned to the artist. 4. COMMISSION PROCEDURE All art commissions proposed for the project will be on a contract basis. All commissions will include a proposal phase. The ASP will: a. Review previous work by proposed artists and select one (or more) to complete a proposal b. Invite selected artists to interview with or present proposals. A proposal shall contain: • A model, drawing, or other visuals to communicate the artist's concept • A budget, to include the artist's fee, cost of materials, fabrication, installation, shipping, insurance, travel and other related expenses • Timeline including design, fabrication, installation, etc. c. Finalization Policy In general, the following procedures will be used to initiate and execute an art commission: 5 AGENDA ITEM# 8B MARCH 23,2015 • A site visit for artist(s) will be arranged to include meetings with the site architect, and presentations to ASP. • Artist meetings and means for future communication will be arranged as needed. • ASP accepts, rejects or requests modifications to the proposal. • Upon approval of proposal, complete a contract with the artist, specifying all conditions of the commission. • Payment for commissions may be made on a schedule, including an initial deposit upon signing the contract and additional payments at specified stages of completion. • In addition to describing the scope of the artist's work, contracts will also specify terms related to insurance, shipping standards, liability, and recourse in case of disagreement or rejection of completed work. • The ASP will monitor progress of all commissions. • The ASP will coordinate with the artist, design and construction teams regarding site preparation, construction schedule, and all other issues pertinent to the installation of the commissioned work. • A plaque or label must be provided for each work as specified. • Document project including inventory and maintenance requirements as required by the ASP. • The City of Atlantic Beach will retain ownership of the work, and COAB will have rights to remove work after 6 months, if the work is deemed unsuitable to the public. The removed work will be returned to the BTCA for alternate placement sites. 5. INSTALLATION AND PRESENTATION BTCA is charged with the installation and appropriate presentation of all works to achieve the maximum aesthetic impact while considering access and security measures. Installation and presentation costs must be budgeted in art costs as noted in the project package for existing work or included in the artist's budget as shown in the commission contract. a. Existing work The APS will arrange for the installation of work at each facility according to the following guidelines: 1. Freestanding works must be securely attached to the pedestal unless judged to be of a weighUsolidity that poses no danger of the work moving. Approval by the AB Department of Public Works is necessary for this exception. 2. Pedestals, required for freestanding works, will be designed by BTAC or by the APC to create a standard design for most works. See proposed Pedestal Sketch. 6 AGENDA ITEM# 8B MARCH 23, 2015 b. Commissioned Art/Site-Specific Art Installation of commissioned art will be by the artist or supervised by the artist. A description and cost will be included in the artist's Commission Agreement Contract. c. Plaques Plaques will identify each work of art in the district. Plaques will be located in clear visual proximity of the work of art, such as the lower right corner of a pedestal. When possible, plaques should be placed in a consistent location. • Name of artist (city of residence) • Title of work (date of installation) • Medium of work An identification plaque is the responsibility of the artist. The content and format will be outlined by the ASP. Project budgets will include the costs of plaques. 6. SITE PREPARATION In certain cases, particularly with site-specific commissions, special preparation or modification of a site may be required for the installation of an artwork. ASP is responsible for determining, at the outset of a project, the possible need for such adjustments and requesting APPP Staff to follow certain procedures, such as: • Coordinate with the artist and appropriate members of the project team, including program manager, architect or others, as appropriate to determine exact requirements. In order to contain costs related to site preparation, the ASP will follow procedures for commissioning art in a timely manner, thus minimizing the need for site modifications following construction. 7. OWNERSHIP/COPYRIGHT 2-9-15 END 1.) Copyright and other moral rights of artists including those covered in the Visual Artists Right Act of 1990 will be addressed in all Agreement Contracts or purchase agreements related to art acquisitions. 2.) Once the work is installed the COAB will review the work for completion for a period of no more than 30 days. Once the work is accepted the COAB will accept ownership and maintenance of the works, for the life of the work. 7 AGENDA ITEM# 8B MARC:H 23.2015 RAGTIME TAVERN 'L I -=-- • /'.., .!.'.-·'....:..>:~~-.... ~ . L OCEAN BOULEVARD ONE OCEAN OCEAN 60 • I towncenter art district phase one 11-10-14 .... w w 0::: .... (f) z 0::: w I ~ AGENDA ITEM# 88 MARCH 23,2015 AGENDA ITEM# 8B MARCH 23,2015 ITEM#SB A<;.~~~H 23, 2015 AGENDA ITEM# 88 MARCH 23,2015 AGENDA ITEM# 8B MARCH 23,2015 AGENDA ITEM# 8B MARCH 23, 2015 AGENDA ITEM # 88 MARCH 23, 2015 V..l.RIOU~ GRANITE, STON< -OR METAL ..l.RT\X>~ &XI2XI2 P llASTE '< 8LO""..K, FI LL CELLS WI CONCR:I: t .::. •..! VE'<T '<Eil\"1' !<>"I"! v~ D ..:>a..:>a.: F R:CA5i CONCR:'"E PAl:> 1'\'PICAL PEDESTAl. C}JIJ I•AJN'fED AGENDA ITE M #8B MARCH 23,2015 AGENDA ITEM: SUBMIT TED BY: DATE: CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT 90-Day Calendar for the Mayor and Commission AGENDA ITEM# 9A MARC:Ii 23. 20 15 Yvonne Calverley, Executive Assistant to the City Managet/C--- March 4 , 2015 STRATEGIC PLAN LINK: None BACKGROUND: The 90-day calendar is included on the agenda for the purpose of setting meeting dates, determining the location, time and whether or not to videotape special meetings and workshops if the Commission desires. The rolling 90-day calendar will be revised after receiving input from City staff and the Commission and will be incJuded in each agenda for consideration. Special note: • Commission Workshops to discuss proposed charter amendments are scheduled for Wednesday, March 25 111 at 5:30pm and Aprill3111 at 5 pm. • The next Town Hall Meeting is scheduled for Saturday, April J 8111 at 10 am at the Commission Chamber. • Beach cities are hosting the Northeast FJorida League of Cities Dinner on Thursday, May 21 51 at the Casa Marina Restaurant, Jacksonville Beach. • City Offices will be closed on Monday, May 25111 for observance of the Memorial Day holiday. The regularly scheduled commission meeting will be held on Tuesday, May 26111 • BUDGET: None RECOMMENDATION: Approve the 90-Day Calendar for March tlu·ough June 2015 ATTACHMENT: 1) Mayor and Commission 90-Day Calendar (March through June 2015) 8 9 10 15 16 17 22 I 23 Special Called :\Itg I 24 Wolfson .\ooeal 5 om Commission \1tg I 6:30pm llnvoc-Woo<bl Videotaoed 29 I 30 131 MAYOR AND COMMISSION March 2015 11 12 18 19 125 126 Commission Workshop I Charter Amendments 5:30pm 13 20 ,-_, Due Date for 4113 Agenda ]terns ·~ 21 I :!8 AGENDA ITEM # 9A MARCH 23.2015 5 16 17 12 I 13 Commission IH Workshop 5 pm Commission Mtg I 6:30pm (lnvoc-Mark) 19 120 121 26 I .,--I 128 Commission Mtg 6:30pm (Invoc-Hill) Videotaped MAYOR AND COMMISSION April2015 1 2 3 18 9 10 Newsletter Due (Mayor) 115 116 117 I I I In 121 124 I 130 I 1 29 Due Date for 4 127 Agenda Items Due Date for 5/11 Agenda Items ~ I 11 AGENDA ITEM # 9A MARCH 23.2015 1 1 \own Hall Mtg I lOam Chamber 125 MAYOR AND COMMISSION May 2015 3 14 I s 1 6 I 7 I 10 I n I 12 1 13 1 14 Commission Mtg 6:30pm (I moe-Daugherty) Videolaped 17 1 18 119 I 1 20 I 21 Northeast Florida League of Cities Dinner 6 pm (Casa Marina) 24 125 26 ?-_/ 28 Commission Mtg MEMORIAL DAY I 6:30pm Ci~· Offices Closed (lnvoc-Beckenbach) Videotaped 31 1 1 8 Newsletter Due (Ma~·or) Due Date for 5/26 I Agenda Items 15 122 Due Date for 6.8 Agenda Items 29 2 1 9 116 I 123 30 AGENDA lTEM #9A MARCH 23, 2015 8 Commission Mtg 6:30pm (l nvoc-Wood s) Videotaped 14 1 15 21 122 Commissio n Mtg 6:30pm (lnvoc-Mark) Videotaped I 28 29 MAYOR AND COMMISSION June 2015 2 1 3 14 9 10 11 Newsletter Due (Mayor) I ~· I I 18 In 123 1 24 125 l,o 5 I 12 1 19 1 26 Due Date for 6/22 Agenda Items Due Date f o r 7/1 3 Agenda Items I 6 I 13 1 20 I T AGENDA ITEM # 9A MARCH 23, 2015