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Item 1A - 3-23-15 MinutesIN ATTENDANCE: MINUTES REGULAR CITY COMMISSION MEETING March 23,2015 CITY HALL, 800 SEMINOLE ROAD AGENDA ITEM #1A APRIL 13, 2015 Mayor Carolyn Woods City Manager Nelson V~n Liere Mayor Pro Tern Mark Beckenbach Commissioner Jonathan Daugherty Commissioner Jimmy Hill Commissioner Maria Mark Call to Order/Pledge: City Attorney Richard Komando City Clerk Donna L. Bartle Recording Secretary Nancy E. Bailey Mayor Woods called the meeting to order at 6:31 p.m. Mayor Woods gave the Invocation, followed by the Pledge of Allegiance to the Flag. 1. Approval of Minutes A. Approve the minutes of the Commission Meeting of March 9, 2015. B. Approve the minutes of the Commission Workshop of March 9, 2015. Mayor Woods asked if there were any colTections to the above minutes. There were no colTections, so Mayor Woods stated the minutes will stand as submitted. 2. Courtesy of Floor to Visitors Mayor Woods opened the Courtesy of the Floor to Visitors. She welcomed the audience and explained the process for public comments. She introduced Katrina McCray, Principal of Mayport Coastal Sciences Middle School. Katrina McCray, 2600 Mayport Rd., Principal of Mayport Coastal Sciences Middle School, stated the collaboration with the Commission has been so beneficial related to where they are today with the school. She stated they are building a very strong coastal science program and want to make sure that collaboration continues. She stated they have the only middle school Future Farmers of America in NE Florida. She stated they have adopted our waterways and are looking for ways to maintain our environment and she wants to make sure that collaboration continues with the City. She turned the discussion over to her student, Raegan Tully, stating Ms. Tully would like to give them her vision on setting up some type of environmental collaboration between the City and the school. Raegan Tully, 2130 Mayport Road, explained they are going to do a clean-up for Sherman's Creek, whereby they take the water data, clean it and take out the pollution. Mike Mickle, Z06S Vela Norte Circle, asked about the approach that is being taken in cleaning the ditches. He stated it would be helpful if they could get a public statement on that to confirm how it is going to work so the people who do have concerns can understand what it is and be comfortable with it. Mayor Woods stated the City Manager and Public Works Director will meet with him and clear all that up. Chris Jorgensen, 92 W. 3rd St., stated he was opposed to the City's tree control on homeowner's private property. March 23, 2015 REGULAR COMMISSION MEETING AGENDA ITEM #lA APRIL 13, 2015 Page2 Amy Palmer, 374 Plaza, spoke in support of strengthening the tree ordinance, stating the tree canopy is an important community asset. No one else from the audience spoke, so Mayor Woods closed the Courtesy of the Floor to Visitors. 3. Unfinished Business from Previous Meetings A. Marsh Preserve Improvements Phase I. Public Works Director Doug Layton, summarized his staff report stating, as discussed at the last meeting, staffs recommendation is to delete the overlook at the Dutton Island Bridge to get it back to budget. He stated there is still a small overage and they have asked to utilize the money that was put aside for parking at Howell Park to complete the package. He stated staff is asking to award the project tonight. Motion: Approve the award of the subject construction contract to Harbor Marine in the adjusted amount of $274,337; approve direct City purchase of the corresponding AccuDock floating Kayak launch in the amount of $29,505; approve the use of the $10,000 from Howell parking budget line item for construction of this project, and authorize the City Manager to execute the construction contract; and other documents to construct this project as budgeted hereby subject to concurrence of funding by FIND. Moved by Mark, Seconded by Daugherty Mr. Layton answered questions from the Commission. Commissioner Hill stated, for the record, that he believes the 6th Street piece is a total, complete diversion from our primary goal and he would like to defer it if he could. Discussion ensued. Votes~ Aye: 4-Beckenbach, Daugherty, Mark, Woods Nay: 1-Hill MOTION CARRIED B. Interlocal Service Boundary Agreement between the City of Atlantic Beach and the City of Jacksonville. City Attomey Komando stated the agreement is moving through the Jacksonville Council. Mr. VanLiere explained the agreement City Attomey Komando stated he would like to prepare an Ordinance for the next agenda to authorize the execution of the agreement. Discussion ensued. It was the consensus of the Commission to have the CityAttomey proceed with the Ordinance based on this agreement. 4. Consent Agenda ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE CITY COMMISSION AND WILL BE ENACTED BY ONE MOTION IN THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. SUPPORTING DOCUMENTATION AND STAFF March 23,2015 REGULARCOMMISSION MEETING AGENDA ITEM #lA APRIL 13, 2015 Page3 RECOMMENDATIONS HAVE BEEN PREVIOUSLY SUBMITTED TO THE CITY COMMISSION ON THESE ITEMS. A. Acknowledge receipt of the Building Department Monthly Report for February 2015. Mayor Woods read the Consent Agenda. Motion: Approve Consent Agenda Item A as read. Moved by Daugherty, Seconded by Mark Votes: Aye: 5-Beckenbach, Daugherty, Hill, Mark, Woods Nay: 0 MOTION CARRIED 5. Committee Reports A. Recommendations for Appointments to the Community Development Board. Commission Hill stated the recommendation was to reappoint Brea Paul, Kelly Elmore, Harleston Parkes and Sylvia Simmons to serve an additional term. Motion: Reappoint Brea Paul, Kelly Elmore, Harleston Parkes and Sylvia Simmons to the Community Development Board to serve an additional term ending 12/31116. Moved by Hill, Seconded by Daugherty Discussion ensued regarding adding additional members to the Board. Mr. Komando stated he could have an Ordinance prepared for discussion at the next meeting to add the two extra members. It was the consensus of the Commission to direct Mr. Komando to do so. Further discussion ensued. Votes: Aye: 5-Beckenbach, Daugherty, Hill, Mark, Woods Nay: 0 MOTION CARRIED 6. Action on Resolutions None. 7. Action on Ordinances None. 8. Miscellaneous Business (Discussion only) Item SB was taken out of sequence and acted on at this time. B. Town Center Art District Project. March 23, 2015 REGULAR COMMISSION MEETING AGENDA ITEM #1A APRIL 13, 2015 Page4 Building and Zoning Director Jeremy Hubsch explained the project stating the Town Center Agency would need to use our right-of-way for this public art program and needs the Commission's approval tp do so. He stated the artwork will be paid for by the Town Center Agency so there is no cost to the City. Michael Dunlap, 201 N. Hogan St., Jacksonville, gave a slide presentation on the Town Center Art District showing the locations proposed for the art, the typical pedestal to be used for the artwork, and examples of artwork from various artists. He stated they are requesting the pe1mission from the Commission to approve the process. Discussion ensued and Mr. Dunlap answered questions from the Commission. Mayor Woods suggested a central location for bike racks and removing those others in Town Center. It was the consensus of the Commission to move this item forward to the next meeting for action and to pick the four most promising spots. Niall Falloon, 1717 Beach Avenue, retailer in Town Center and former president of Town Center Agency, stated they have a very capable man in Mr. Dunlap and he will choose wisely. He asked that they readdress the overlay district which would allow a project like this to move so much more smoothly with two cities working at the same pace. He urged the Commission to give their support for this. He answered questions from the Commission. A. Tree Code Revisions. Mr. Hubsch gave the slide presentation that he previously presented to the Community Development Board (CDB). He stated on the replacement credit for palms, when replacing other palms, the Board agreed and recommended limiting this to certain species of palms (Cabbage Palms, Canary Island· Date Palm, Mexican Fan Palm, California Fan Palm, Pindo Palm, and Sylvester Date Palm). He stated they also recommended a maximum of 50% of the mitigation when replacing shade trees with palms. He answered questions from the Commission. Mr. Hubsch further stated the CDB requested that he consult with Larry Frigate, an arborist at the Duval County Agricultural Extension Office to dete1mine an appropriate list of certain native species and determine at what size each species becomes "special". Discussion ensued. Mayor Woods stated she would like the City to have an arborist on retainer. Discussion ensued. It was the consensus of the Commission to move this item forward to the next meeting as an Ordinance for action on these items: i.e., native and naturalized Palm Trees; limit palm replacement to either a maximum of 40'' or 50% of required mitigation on shade trees; native species list; hire an arborist on retainer for trial period of a year paid out of the tree fund and direct staff to have a list of duties for approval by Commission; everything over 6" protected; and keep mitigation at 1:2 except for special trees. It was also the consensus to have an arborist come to next meeting. City Clerk Bartle clarified that they are bringing this back as an Ordinance for first reading. Mayor Woods stated yes. B. Town Center Art District Project. This item was taken out of sequence and acted on earlier in the meeting. March 23, 2015 . REGULAR COMMISSION MEETING 9. City Manager A. City Manager's Report. • 90-Day Calendar (March-May 2015) Mr. VanLiere reported street resurfacing has been completed for this year. He reminded the Commission there is a Charter Committee Workshop at 5:30 on 3/25. He stated the Wolfson hearing was added to the calendar for April22. 10. Reports and/or requests from City Commissioners and City Attorney A. Discussion on forming a Steering Committee to oversee the Visioning Project. This item was discussed under Commissioner Beckenbach's comments below. Commissioner Hill · AGENDA ITEM #lA APRIL 13, 2015 PageS • Stated they will give a report on the Board Member Review recommendations for the upcoming appointments at the next meeting. • Stated he really wants to thank Donna Kaluzniak for her service and see if they can get her back in to thank her. Mr. Van Liere stated he has asked his assistant to put something together for that for the next meeting. Commissioner Daugherty • Asked what the status was on the beach access parking he had brought up a couple of meetings ago. Mr. VanLiere stated he and Chief Deal have met regarding the parking and have come up with a lot of ideas about how they can do more enforcement this summer, some education, etc. Discussion ensued. Commissioner Beckenbach • Stated he wants to have a discussion on vtswning. He read from the Suwanee Report and recommended a Steering Committee of 7-9 individuals to oversee a Visioning Project. Discussion ensued. Mayor Woods stated these are the kinds of decisions they need to make in the Strategic Planning Workshops. She stated at the first Strategic Planning Workshop they will have a presentation on the different methods of visioning so they can select the process they would like to pursue. City Attorney Komando • Asked they they continue to reach out to him if they have questions about the variance process. • Get out and vote if they haven't done so already. Mayor Woods • Stated they need to get the Strategic Planning on the calendar and start moving forward with it. • Stated Principal McCray has done such fantastic things with Mayport Middle School. She stated it is now a magnet school of coastal science. Stated she has been discussing setting up a seaside community advisory committee and had invited Ms. McCray and other educational community members to participate in the board. March 23, 2015 REGULAR COMMISSION MEETING AGENDA ITEM #lA APRIL 13, 2015 Page 6 • Stated she is hoping to get some major bike parking outside the Town Center so they can remove the parking from the sidewalks. Adjournment There being no further business to come before the Commission, Mayor Woods declared the meeting adjourned at 8:46p.m. ATTEST: Donna L. Bartle, CMC City Clerk Carolyn Woods Mayor/Presiding Officer