Item 4B - 911 Interlocal Agreement FY 2014AGENDA ITEM:
DATE:
SUBMITTED BY:
BACKGROUND:
STAFF REPORT
City of At lantic Beach
Commission Meeting
9-l -1 inter-Local Agreement FY 2014
March 16,20 15
J . Mi chael Dea l, Chief of Poli ce
AGENDA IT EM 1148
At>R IL 13,2015
Duval County co lle cts a user fee on all telephone lines in the co unty to offset the costs of providi ng E9 ll
services. The City o f Jacksonvill e purchases the E9 11 e mergency equipment for the answ erin g stati ons to
include the three (3) beaches c iti es.
The C ity of At lanti c Beach will re ceive a distribution proportion of the 9-1-1 User Fee calcu lated by
taking the total ca ll tak er sa la ry and benefits from Atlanti c Bea ch and multiplying that amount by the
percentage of employees whose so le responsib ilit y is to take calls instead of dispatching. Since the Ci ty
of At lantic Bea ch docs not emp loy just call takers, this percentage is based on the percenta ge of call-
taker s with the Jacksonville Sherifrs Office.
Acco rdin g to the City of Jackson vi lie, th e revenlles from the 9-1-1 Trust Fund have decrea sed by
approx imately $700,000 thi s year. As a re sult , the di stribution we will recei ve will also dccretHie
approx ima tely 20%.
BUDGET: Ba sed on the above calculation, th e maximum amount to be distribuLed to th e City of
Atlanti c Beach by the C ity of Jack sonv ille for Fiscal Year 20 14-2015 is $49,5 11 .
RECOMMENDATION: Staff recommends th e approval of the 9-1-1 Inter-Loca l Agreement for th e
Distribution of9-l-l Funds for Ca ll-Taker Salaries. Staff al so recommends autho ri zat ion for the Mayor
and C ity Manager lo sign th e 9-l -1 Inter-Loca l 1\greemcnl between the City of Atlantic Beach and the
City of Ja cksonville.
ATTAClfMENTS: 9-1-1 lnler-Loeal Agre ement
REVJEW~J) BY CITY MANAGER:--z(L, ?"" 2~.-1 -
INTERLOCAL AGREEMENT
BETWEEN
THE CITY OF JACKSONVILLE, FLORIDA
AND
THE CITY OF ATLANTIC BEACH, FLORIDA
AGENDA ITEM # 4B
APRIL 13, 2015
THIS INTERLOCAL AGREEMENT is made and entered into as of this day
of , 2015, by and between THE CITY OF JACKSONVILLE, FLORIDA, a
consolidated municipal/county government, making the General Services District (hereinafter
referred to as "JACKSONVILLE") and THE CITY OF ATLANTIC BEACH, FLORIDA, a
municipal corporation, within the General Services District (hereinafter referred to as
"ATLANTIC BEACH") for the purpose of distributing proceeds collected and set aside via the
9-1-1 User Fee to be used to pay a portion of the salaries and related expenses for 9-1-1 Call
Takers for that portion of their time spent answering and handling 9-1-1 calls under the
provisions of Section 365.172 (9), Florida Statutes, as authorized to be imposed by the governing
body of Duval County (hereinafter referred to as the "Project").
RECITALS:
WHEREAS, in 2014, the parties have made and entered into an Interlocal Agreement,
City Contract #5629-46 (hereinafter referred to as the "Agreement" for the Project; and
WHEREAS, said Agreement was in effect until September 30, 2014, and
WHEREAS, the Council of JACKSONVILLE, acting as the governing body of Duval
County, Florida, has authorized the fees collected to be used to fund an Interlocal Agreement
wherein ATLANTIC BEACH will receive its pro rata share to be used for lawful purposes; and
IN CONSIDERATION of the mutual promises and covenants herein contained and for
other good and valuable consideration, the parties agree as follows:
1. The above stated recitals are accurate, true and correct and, by this reference, are
incorporated herein and are made a part hereof.
2. Calculation of the 9-1-1 Distribution
2.1 ATLANTIC BEACH shall receive a distribution proportion (hereinafter
referred to as the "Distribution") of the 9-1-1 User Fee calculated by taking the total call taker
salary and benefits from ATLANTIC BEACH, multiplying that amount by the call taker
percentage (percentage of employees that handle calls instead of dispatching calls, if not
available, the Jacksonville Sheriff's Office percentage will be utilized), and multiplying that
amount by the five year weighted average of 9-1-1 calls (if calls are not segregated by
emergency/non-emergency, then the Jacksonville Sheriff's Office average will be utilized).
2.2 If the available net revenues (total 9-1-1 revenue less 9-1-1 administration
salaries & benefits and operating expenses) are greater than or equal to the total calculated
Distributions of the five Public-Safety Answering Points (Jacksonville Sheriff's Office, City of
Jacksonville Fire Department, City of Atlantic Beach, City of Jacksonville Beach, and City of
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AGENDA ITEM# 4B
APRIL 13, 2015
Neptune Beach) then the entire Distribution will be available to ATLANTIC BEACH. If the
available net revenues are less than the total calculated Distributions of the five Public Safety
Answering Points (hereinafter referred to as "PSAPS"), than ATLANTIC BEACH will receive
its pro-rated share based on the percentage of its Distribution to the total calculated Distribution
of the five PSAPS.
2.3 The maximum amount to be distributed by JACKSONVILLE as a result of
this calculation for ATLANTIC BEACH for Fiscal Year 2014-2015 is "FORTY NINE
THOUSAND, FIVE HUNDRED ELEVEN and 00/00 DOLLARS $49,511)"
2.4 The Distribution shall be remitted to the respective City Manager or
Finance Director or his/her designee on a quarterly basis upon receipt of an invoice accompanied
by supporting payroll documentation.
2.5 In each succeeding fiscal year, the Jacksonville Sheriffs Office will
recalculate the Distribution to ATLANTIC BEACH, by updating the information referenced in
Section 2.1 and 2.2. The Jacksonville Sheriffs Office 9-1-1 Coordinator will notify ATLANTIC
BEACH of the maximum Distribution in the first quarter of the succeeding fiscal year.
3. The 9-1-1 User Fees collected and distributed as provided herein shall be utilized
only for call taker salaries and associated expenses, as provided for in Section 365.172(9),
Florida Statutes.
4. ATLANTIC BEACH, by accepting funds, hereby agrees to provide an audit or
accounting of such funds and the manner in which they were expended in accordance with
Section 11.45, Florida Statutes.
5. ATLANTIC BEACH hereby acknowledges full payment and performance under all
prior agreements on this subject and hereby waives any right to assert any claim for failure of
performance in prior years.
6. The salary period covered under this Agreement shall be retro-active to October 1,
2014 and shall be in effect from the date it is recorded on the Official Records ofDuval County
until September 30, 2019.
7. This Agreement may be terminated by either of the parties upon 90 days written
notice of such termination to the other parties of this Agreement.
8. JACKSONVILLE will record this Interlocal Agreement in the Official Records of
Duval County, as required by Section 163.01(11), Florida Statutes.
[Remainder of page intentionally left blank. Signature page follows immediately.]
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AGENDA ITEM # 4B
APRIL 13, 2015
IN WITNESS WHEREOF, the City of Jacksonville, by and through its respective
authorized representatives, has caused this Agreement to be executed on the day and year first
above written.
ATTEST:
By: __________ _
James R. McCain, Jr.
Corporation Secretary
STATE OF FLORIDA)
)ss.
COUNTY OF DUVAL)
CITY OF JACKSONVILLE
By: _____________ _
Alvin Brown, Mayor
The foregoing instrument was acknowledged before me this day of _____ _
2015, by Alvin Brown and James R. McCain, Jr., the Mayor and Corporation Secretary
respectively, of the City of Jacksonville, a municipal corporation in Duval County, Florida.
Such persons: (notary must check applicable box)
D are personally known to me; or
D produced a current _______ driver's license as identification; or
D produced as identification
__________ (Sign)
___________ (Print)
NOTARY PUBLIC
My Commission expires: ______ _
(NOTARIAL SEAL)
In compliance with the Ordinance Code of the City of Jacksonville, I do hereby certify
that there is an unexpended, unencumbered and un impounded balance in the appropriation to
cover the foregoing Agreement and that provision has been made for the payment of the monies
provided therein to be paid.
Form Approved:
Office of General Counsel
Director of Finance
City Contract Number: -----
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AGENDA ITEM# 4B
APRIL 13, 2015
IN WITNESS WHEREOF, the City of Atlantic Beach, by and through its respective
authorized representatives, has caused this Agreement to be executed on the day and year first
above written.
ATTEST:
By: _________ _
Donna L. Bartle, City Clerk
800 Seminole Road
Atlantic Beach, FL 32233
STATE OF FLORIDA)
)ss.
COUNTY OF DUVAL)
CITY OF ATLANTIC BEACH
By: ____________ _
Carolyn Woods, Mayor
800 Seminole Road
Atlantic Beach, FL 32233
By: ____________ _
Nelson VanLiere, City Manager
800 Seminole Road
Atlantic Beach, Florida 32233
The foregoing instrument was acknowledged before me this day of _____ _
2015, by Carolyn Woods, Nelson VanLiere and Donna L. Bartle, the Mayor, the City Manager
and the City Clerk, respectively, of the City of Atlantic Beach, a municipal corporation in Duval
County, Florida.
Such persons: (notmy must check applicable box)
D are personally known to me; or
D produced a current _______ driver's license as identification; or
D produced as identification
__________ (Sign)
___________ (Print)
NOTARY PUBLIC
My Commission expires: ______ _
(NOTARIAL SEAL)
G:\Gov't Operations\NEILLM\CONTRACl\A TLANTIC BEACH Agreement EXECUTION ORIGINAL Amd#2 for 2011-2012 ILA Atlantic
Beach (3).doc
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