Item 8A ABCC Acceptance of Utilities for Ownership and MaintenanceAGENDA ITEM:
SUBMITTED BY:
DATE:
C I TY OF ATLANTIC BEACH
C ITY COMMISSI ON MEETING
STAFF REPORT
Atlantic Beach Co untry C lub
Accep tance or Ut ilities for Ownership and Mainte nance
_d)_( !'~L-
Douglas ~Layton , PE )
March 3 1 , 20 I 5
AGENDA IT EM #SA
APR I L 27,2015
BACKGROUND: At lantic Beach Partn ers has co mpl eted co nst ru ct ion of th e Streets and
Stormwat e r in fh1s tr uctu rc ror the At lanti c Beach Cou ntry C lu b su bdivi s io n.
Their Co ntrac tors have co mpleted constructi on in acco rd ance with app roved plans a nd s ubmitted a ll
nece ssa ry documenta ti on and staff from both The City Atl a nti c Beach and T he C it y of J uck!>o Jwi ll c
have each co mplet ed a tinal ins pection ol'thc hu.:i liti cs and arc prep ared to accept th e faci lit ies. The
C it y of At lantic Be ac h wi ll cu rrent ly accept Unit I with $563,172 of infrast ru cture a nd th e C ity of
Jackso nvi ll e wi ll CU JTcntly accept Unit 2 with $1,98 1,227 of new inthtstructurc.
Duel Inspec tions and a duel ucceptancc letter we re done in anticipation of T he C ity of Atl antic Bcuc.:h
annex in g the balance of th e sub di visio n.
BUDGET: No imm ed iate imp ac t to operati ng budget. The schedu le of va lu es incl ud ed in the
Acceptance Pa ckage wi ll be added to the C ity's assets in the amount of $563,172 no w and
$1,98 I ,22 7 upon annexat ion.
RECOMMENDATIONS: Accept Unit I street and s tonnwatcr inthls tru cturc in the At lanti c Beac h
Count ry C lub su bdivi s io n for ownership an d maintenance now and accept Un it 2 infh1 s tru cturc at
annexation a nd authorize th e Publi c Work s Director to execute the attached infrast ructure acceptance
let ter.
ATTACHMENTS: Draft dual COJ/CoAB acceptance lettor
'
REVIEWED BY CITY MANAGER: *-"lt t,/'tJw-~-
CERTIFIED MAIL
Atlantic 13ench Partne r s . LLC
t (Jtl O ld Hard Road, Stc # 502
Fl e ming Is land , FL 32003
Marc h :1 1, 20 11)
AGENDA ITEM# 8A
APR I L27,20 15
RE: ACCEPTANCE LETTER -Atlantic Beach Country Club Unit (1&2)
PLAT BOOK 67 PAGES (1) 52·54 & (2)132·137
CITY DEVELOPMENT NUMBER 8011.001
Dear Si r :
Th o City o l' J acksonv i ll e h e r eby ac ce pt~ fo t· m a in tunu n cc tho paving, c urb & g uUt•r
a nd roadway ::;Umn dl'uinAgc as s hown o n t ho pl at, incl udin g impl'O vo mcn t s in o ff'·
s it:o case me nts ancl ri g h ts·of·wny.
Private dmi n agc, stormwntc t· t•etcntio n /dote nti o n f'acilit.ics a nd /o r Lmnt.me nt.
syste mA , if any, a t·e n ot accepted by i hc Cily fur nwintena nce. They are privatu ly
owned And m a in ta ined as o utlined in t h e s ubdivision's r ecord plat, nssoc tn tcd
cnsc mc nt doc ume nts, and a ny Stntc or Pe dernl pe rmi t docume nts.
The value of this acceptance is listed below :
Unit 1
Paving, Curb & Gutter
Storm Drainage
Total Paving & Drainage
Unit2
Paving, Curb & Gutter
Storm Drainage
Total Paving & Drainage
P L ANNING AND D E V E I. 0 PM EN T
$201,683.00
$361.489.00
$563,172.00
$702,005.00
$1.279.222.00
$1,981,227.00
2 14 N l logu n !:)trcct, Sui tc2100. Jm:ksnnvillc, Fl. .12202 . Plume : 904 2S5-S310 Fa x: lJ()4 2.5.5-X)I I. www.cnj.m:t
AG[NOA ITEM If. 8A
AI'RIL 27,20 15
Put·R u a n L to an inta l'l oc:-11 a g t·cc me nt, betwee n t he C ity of J a c k so n vill e nnd t.hu C it.y
o f 1\tlnnt,ic Bea c h, C:-l Ch C ity a cce p ts t h o a bove dm~cribcd p a v.ing, c;urb & gut.lc t· and
roadway storm drain age fo r th c i r respcct,ivo juris di c ti ons. In rt nti c ipu t.ion o f fut.ut ·r•
n nn oxatio n of t he pt·opc rty ft ·o m t he City o f Jucl<Ho nvill c to tho Cit.y o f At.lunt.i c
R cHc h , n i l t•ig hts, w ~nra n t i es nnd be ne fi ts s h a ll be tra ns fe rre d to t h e C it y o f At lnnt ic
Beach . P lease s ig n a co py of t.hi s to LLe r e nclo sed a c knowl e d g ing r ece i pt. o f' Lh c~·;c
d oc um e n ts in the s p ace prov ide d be low a nd t·o turn to t his o ffi ce to c lose t hi H fil e.
Si ncer e ly,
W i lli a m .Joyce. P.E.
Chi e f of Engi nee ring a n d Co n s tructio n Ma n ngc m c nt
Date S ig ne d
lJ o u g las o. Layt o n , P.E .. PWLF
Direct o r o f' Public W o rlu~ City of i\t.l a n Lic n o a c h
Onto S ig n ed
!~O R J im Robins on, P.r::.
Direct o r of Public W o rks
W.J ,GMS:mJf
xc: T ay lor & Whi te, T nc.
9 55 6 His t o ric Ki n gs Rd , Stc #102
J ack sonville, ll'L 32 25 7
Property Appraiser's Office
TopograpbicaVSurvey
Streets & Drainage
Accounting Division
Project Engineer· Mike Heggood
Thls is to acknowledge receipt of the above described Acceptance Letter, as
transmitted herewith this day of 2015
Authorized Signature
Print Name
Title
P L. 1\ N N I N G AND D E V E L 0 I' M EN T
2 14 N llugu n Sm:~:l. Suite 2 100, J nck~(III Vi llc. FL 322 02. I' hun..:: <J04 255-1!3 10 Fmc '.104 255-X] II. www.cu,i .ncc
AGENDA ITEM fi.BA
APRIL 27,2015
~Y-~Io~=-~~~~~~
Civil Drzslgn & Consu ltin g EnglnHrs
Scptc na hc r 23, 201 •1
Ci ty of i\tl onlic Benc h
1200 Snmlpipcr l.tiiiC
1\llnnti c lk rtd t, FL 32233
( 'il)' Of J nck~Oil\'i l k
2 1 •I Nor th I logon Stt 'cc t
Jm:I-.S ilt Wi lil:, FL 32202
H ~: i\ll nulk Ocnch Country C lni.J -Phnsc II
Tny lm & Whi le, In c. Prqjcct No. 122 10
1\ttuchccl is th e ~ig n cd nn d sen led Engi neer's cost c1-timn tc fu r dete rminin g lh c Allautic Ocu clt Country Cluh -1'/u t \'t: II l'ln l llund
omou nt liw constr ucti on. T he totnls li sted below n~sumc Phnsc II consis ts o fnrproxi mntcly 78.5% nfthc uvc111 1l developme nt within
lhc Ci t)' o f A tlonti c Ot:ac h righl -of-wny.
s rmWORK/ROi\DW /1 Y
Si\N IT/\R Y SE\\'1\R
POT/\ II I.E \\' i\TER
ltEl JSE
S I O ltM Dlti\lNi\(jE
1 E STING/1\S-BlJII.TS
'I OTi\1. 1\MOUN'I
TOTAl, (;O MI'Lt;'l UD
IJAL1\NCE TO F INIS II
1.5% OF OV EJ{i\l.L COST
1'1.1\T BON D AI\IOUNT
Sin ccrd)·,
1'"ylor om( ll'hlli!. !In·.
::.d. .. :,~
//44 163
Orisinul Co ntrnct
Amount
S702,005
$(•19,80•1
SiJ05,50J
$236,•122
S l ,279,222
S I02,767
S J ,245,7 N .OO
S 2,K 19,0 59.00
s •126,664.00
$ 4R fi,RS9.00
T \10 t 211 2210 Sci\',, t.l~nn,, Country Clu t>ll'o)' i\ppsll'lu t llond l'h 2 ltC I'IS•'ll 09·23·14.doc
C:o mp l c t~d To
f1lltl!
•19%
98%
100%
100%
98%
7 1%
llnhm cc t11
Finish
$35 4,\125
$11 ,RX•I
.$0
$(1
$30,000
S2 •J,R5S
9556 Histo ric King s RoadS ., Sullo 102 · Jack sonville, Florida 32257 · t: (904) 346·0671· f: (904)346-3051 · \'NIW.TaylorandWhUo .co m
AGENDA ITEM #SA
APRIL 27, 2015
Taylor hitv, lncm
June 4, 2014
City of Atlantic Beach
1200 Sandpiper Lane
Atlantic Beach, FL 32233
City of Jacksonville
214 N011h Hogan Street
Jacksonville, FL 32202
Civil Druign r. Consulting Enginflflrs
nE: Atlnntic Bench Counta·y Club-Phnse I
Taylor & White, Inc. Project No. I 2210
Attached is the signed and scaled Engineer's cost estimate for determining the Atlantic /leach Collllii'J' Club -J>llase I Plat Bond
amount for construction within Atlantic Beach Drive from Sta. 09+75.00 to Sta. 28+80.00. The totals listed below assumes Phase I
consists of approximately 21 .5% of the overall development within the City of Atlantic Beach right-of-way.
SITEWORK/ROAD\V A Y
SANITARY SEWER
POTABLE WATER
REUSE
STORM DRAINAGE
TESTING/ AS-B UILTS
TOTAL AMOUNT
TOTAL COMPLETED
BALANCE TO FINISH
15% OF OVERALL COST
PLAT BOND AMOUNT
Sincerely,
Taylor and White, Inc.
C?j;/
D. G~ T:ylor, P.E.
1144163
Original Contract
Amount
$201,683
$114,230
$79,692
$64,753
$361,489
$29,808
$ 851,654.00
$ 623,670.00
$ 227,984.00
$ 127,748.00
s 355,732.00
T:\20 12112210 Sclvn Marina Counlry Clu!J\I'ay Apps\Piat Dond Ph I. doc
Completed To Balance to
Date Finish
18% $165,096
100% so
96% $3,096
99% $934
88% $42,080
44% $16,778
9556 Historic Kings RoadS., Suite 102 • Jacksonville, Florida 32257 • t: (904) 346·0671 · f: (904) 346·3051 • www.TaylorandWhite.com