5-26-15 Amended Agenda Packet 1
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
May 26, 2015 - 6:30 PM
AMENDED AGENDA
Call to order
Invocation and pledge to the flag
1. A. Approve the minutes of the Commission Meeting of May 11, 2015.
2. Courtesy of Floor to Visitors
3. Unfinished Business from Previous Meetings
None
4. Consent Agenda
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE
ROUTINE BY THE CITY COMMISSION AND WILL BE ENACTED BY ONE MOTION IN
THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF THESE
ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE
CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. SUPPORTING
DOCUMENTATION AND STAFF RECOMMENDATIONS HAVE BEEN PREVIOUSLY
SUBMITTED TO THE CITY COMMISSION ON THESE ITEMS.
A. Acknowledge receipt of Monthly Building Department Report for April 2015 and
Financial Report for March 2015.
B. Approve the purchase of the covert traffic counter.
5. Committee Reports
None
6. Action on Resolutions
None
7. Action on Ordinances
A. ORDINANCE NO. 60-15-20, Introduction and First Reading
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA, AMENDING
CHAPTER 17, ARTICLE IV, SECTION 17-51 OF THE CODE OF ORDINANCES, SIGNS
AND ADVERTISING STRUCTURES, TO REMOVE THE DEADLINE FOR
NONCONFORMING SIGNS TO COME INTO COMPLIANCE; PROVIDING FOR
CONFLICT; PROVIDING FOR SEVERABILITY; AND PROVIDING AN EFFECTIVE DATE.
8. Miscellaneous Business (Discussion only)
A. Disaster Planning: Co-location Site Selection.
B. New City Phone System.
C. Maintenance Bond Code.
*D. Proposed Ordinance Creating a Seaside Community Advisory Council.
2
9. City Manager
A. City Manager’s Report.
• 90-Day Calendar (June through August 2015)
10. Reports and/or requests from City Commissioners and City Attorney
Adjourn
* Agenda Item 8D was amended on 5-20-15 to correct scrivener’s errors.
Please Note: This meeting will be live-streamed and videotaped and can be accessed by clicking on the
Commission Meeting Video tab located on the home page of the City’s website at www.coab.us.
If any person decides to appeal any decision made by the City Commission with respect to any matter considered at any
meeting, such person may need a record of the proceedings, and, for such purpose, may need to ensure that a verbatim record
of the proceedings is made, which record shall include the testimony and evidence upon which the appeal is to be based.
Any person wishing to speak to the City Commission on any matter at this meeting should submit a request to the City Clerk
prior to the meeting. For your convenience, forms for this purpose are available at the entrance to the Commission Chambers.
Every effort is made to indicate what action the City Commission is expected to take on each agenda item. However, the City
Commission may act upon any agenda subject, regardless of how the matter is stated on the agenda.
In accordance with the Americans with Disabilities Act and Section 286.26, Florida Statutes, persons with disabilities needing
special accommodation to participate in this meeting should contact the City Clerk by 5:00 PM, Friday, May 22, 2015.
WELCOME
To the Atlantic Beach City Commission Meeting
We will conduct meetings of the City Commission with a level of civility and respect that
the democratic process deserves. This allows for better public input and supports
making the best decisions for the citizens who we are here to serve.
We ask that everyone in the meeting practice the following principles of Respect for
each other.
RESPECT
Refrain from putdowns, criticism and personal attacks
Encourage others to state their views
Support each other, even if you don't agree
Practice active listening
Express yourself assertively, not aggressively, not submissively
Collaborate, do not compete or collude
Trust each other, unless and until such trust is violated
The New Managers Toolkit: 21 Things You Need to Know
IN ATTENDANCE:
Mayor Carolyn Woods
MINUTES
REGULAR CITY COMMISSION MEETING
May 11,2015
CITY HALL, 800 SEMINOLE ROAD
City Manager Nelson Van Liere
AGENDA ITEM #lA
MAY26,2015
Mayor Pro Tern Mark Beckenbach
Commissioner Jonathan Daugherty
Commissioner Jimmy Hill
Commissioner Maria Mark
City Attorney Richard Komando
City Clerk Donna L. Bartle
Recording Secretary Nancy E. Bailey
Call to Order/Pledge:
Mayor Woods called the meeting to order at 6:30p.m. Mayor Woods read a proclamation in recognition of
and in respect for former Mayor Billy Howell who recently passed away and asked for a moment of silence.
Commissioner Daugherty gave the Invocation, followed by the Pledge of Allegiance to the Flag.
1. Approval of Minutes
A. Approve the minutes of the Commission Meeting of April27, 2015.
B. Approve the minutes of the Special Called Commission Meeting of April 22, 2015.
Mayor Woods asked if there were any corrections to the above minutes. There were no corrections, so Mayor
Woods stated the minutes will stand as submitted.
2. Courtesy of Floor to Visitors
Mayor Woods opened the Courtesy of the Floor to Visitors. She welcomed the audience and explained the
process for public comments.
Bishop Percy Golden, 1700 Francis Avenue invited everyone to the 11th annual Gospel in the Park held in
Jordan Park on May 16 from 9:00a.m. to 6:00p.m. and thanked the City for supporting them over the years.
Chris Jorgensen, 92 W. 3''d St., thanked the Commission for putting some of the items from the Charter
review on the ballot. He stated he does not believe the tree ordinance is necessary. Stated he would like a
sidewalk put in on Club Drive so the condo in that area could open the south gate and alleviate the traffic
congestion on 1oth. He stated he would also like to see a bike path on Seminole Road to Hanna Park. He
stated he also likes to see district representatives elected by their districts on the ballot.
Judy Sheklin, 1985 Brista De Mar Circle, spoke in support of the tree ordinance and stated she hopes the
Commission will support that again.
Michael Hoffmann, 176 Camelia Street, addressed the comment made at the last meeting that voters in
Atlantic Beach do not understand the proposed changes to the electoral system and are likely to vote in favor
of single-member districts. He referred to the past referendum to add a residency requirement which passed
by a vote of 11 00 to 1000. He stated, afterward, there was some support on the Commission to use their
power in the Charter to overturn the results of the referendum but that failed due to public outcry. He stated
there are new residents in Atlantic Beach since that time who may need to be educated on the subject but the
referendum is three months away which is plenty of time to have another community debate. He stated the
assumption that the Atlantic Beach electorate is ignorant of ramifications of single-member districts and
May 11,2015 REGULAR COMMISSION MEETING
AGENDA ITEM #lA
MAY26,2015
Page2
therefore will support the proposed change to single-member districts ignores the history of the subject and
denigrates the intelligence of the electorate. He stated there was also a comment made that the proposal to
alter the electoral system to single-member districts is a partisan effort directed by opponents of one
Commissioner. He explained the history of the initiative to abolish the at-large electoral system which began
in 2000. He stated the Commissioner who today holds the seat from the west side is unlikely to have been
elected without a residency requirement because of the pattern of low voter turnout on the west. He stated a
failure of this Commissioner to obtain a majority of votes from the precinct where he resides in two elections
is a classic example of vote dilution, which deprives the precincts' residents of actual representation. He
stated he hopes the Commission will approve putting this measure on the ballot.
No one else from the audience spoke, so Mayor Woods closed the Courtesy of the Floor to Visitors.
A. Presentation by Denise Bunnewith from North Florida TPO of the Transportation
Improvement Program (TIP) for Fiscal Years 201512016 through 201912020.
Mayor Woods introduced Denise Bunnewith with North Florida TPO who gave a presentation on the projects
planned and programmed for the beaches area for 2015-2020 including: Atlantic Blvd at ICWW Bridge bike
lane and sidewalk in 2016-2017; Beach Blvd. landscaping project from San Pablo to 12th; funding for Ferry
operations in the 2015-1016 fiscal year; school safety sidewalk project on Sherry Dr. with design in 2015-
2016 and construction in 2017-2018; SR AlA from Seagate to Beach Blvd drainage improvements; installing
rapid flashing beacons and pavement markings for SR AlA Ferry; drainage improvement project on
Wonderwood to replace metal pipes with concrete, followed by a resurfacing. She answered questions from
the Commission and will report back on some follow-up questions asked.
Mayor Woods reopened Courtesy of the Floor to Visitors.
Steve Fouraker, 387 6th St., spoke in favor of the tree ordinance and against district elections. He stated he is
not opposed to it going to the public for a vote but he believes it will do a disservice to our community to
have each Commissioner elected from their district, except for the Mayor, and he is opposed to it himself.
No one else from the audience spoke, so Mayor Woods closed the Courtesy of the Floor to Visitors.
3. Unfinished Business from Previous Meetings
A. Atlantic Beach Country Club -Acceptance of Utilities for Ownership and Maintenance.
Public Works Director Doug Layton explained this is for acceptance of the streets and stormwater. He stated
because part of it currently is in Jacksonville and part is in Atlantic Beach there is a dual letter, which
Jacksonville has signed. He stated following Commission approval we will sign saying we accept the part
that is in Atlantic Beach now and when we annex, we will also accept the other.
Motion: Accept Unit 1 street and stormwater infrastructure in the Atlantic Beach Country Club
subdivision for ownership and maintenance now and accept Unit 2 infrastructure at annexation and
authorize the Public Works Director to execute the attached infrastructure acceptance letter.
Moved by Mark, Seconded by Beckenbach
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May 11,2015 REGULAR COMMISSION MEETING Page3
Votes:
Aye: 5-Beckenbach, Daugherty, Hill, Mark, Woods
Nay: 0
MOTION CARRIED
Mayor Woods reported on the signing for the annexation today with Mayor Brown. City Attorney Komando
further explained the process, stating they are now waiting for a petition from the Country Club which is
required for annexation after the Interlocal Services Boundary Agreement is signed. He stated after that
petition is received by the City, we will move forward with an ordinance to formally annex the property into
our jurisdiction. He stated we will then need to make similar changes to the Comprehensive Plan and Zoning
maps. Mayor Woods further explained that the petition is signed by the owners of the property. Discussion
ensued.
Commissioner Mark stated the members of the Club are looking at getting the golf course Audubon certified,
which means they are using all environmentally sensitive chemicals and fertilizers, etc. when maintaining the
golf course. She stated, according to the General Manager, they have passed the first level of certification.
She stated there is a steering committee being formed which she has been asked to sit on.
4.
None.
5.
None.
6.
None.
7.
Consent Agenda
Committee Reports
Action on Resolutions
Action on Ordinances
A. Ordinance No. 95-15-109, Public Hearing and Final Reading
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA, AMENDING CHAPTER
23, ARTICLES II AND III OF THE CODE OF ORDINANCES, PROTECTION OF TREES AND
NATIVE VEGETATION, TO AMEND SECTION 23-8 DEFINITIONS OF: ATLANTIC BEACH
PROHIBITED SPECIES LIST, ATLANTIC BEACH RECOMMENDED SPECIES LIST,
EXTERIOR ZONE, INTERIOR ZONE, LEGACY TREE, REGULATED TREE, WAIVER;
AMENDING SECTION 23-21 TO REQUIRE PERMIT WHEN A LEGACY TREE IS REMOVED;
CHANGING CONSTRUCTION EXEMPTION FROM SIX (6) MONTHS TO TWO (2) YEARS IN
SECTION 23-22; ADDING A NEW FEE FOR SINGLE TREE REMOVAL OF LEGACY TREES
TO SECTION 23-26; REVISING THE MITIGATION TABLE IN SECTION 23-33 TO REMOVE
INTERIOR AND EXTERIOR ZONES, CREATING A RECOMMENDED TREE SPECIES LIST,
REVISING THE TREE SELECTION CRITERIA; ADDING THE ATLANTIC BEACH
PROHIBITED SPECIES LIST TO SECTION 23-35; PROVIDING FOR CONFLICT; PROVIDING
FOR SEVERABILITY; AND PROVIDING AN EFFECTIVE DATE.
Mayor Woods read Ordinance No. 95-15-109 by title. She opened the Public Hearing.
AGENDA ITEM #lA
MAY26,2015
May 11,2015 REGULAR COMMISSION MEETING Page4
Douglas Speed, 1207 Seminole Road, stated he believes the ordinance is a waste of time. He stated
it is very nice to see the saving of these trees, but it is too late.
No one else from the audience spoke so she closed the Public Hearing.
Motion: Approve Ordinance No. 95-15-109 as read.
Moved by Mark, Seconded by Beckenbach
Building and Zoning Director Jeremy Hubsch gave an overview of the proposed changes to the tree
ordinance. He answered questions from the Commission. Mr. Hubsch read a letter from Larry Figart
of the Agricultural Extension Office, who is in support of the tree code and in favor of the legacy tree
concept and using incentives to get native trees to build our tree canopy back up.
Votes:
Aye: 5-Beckenbach, Daugherty, Hill, Mark, Woods
Nay: 0
MOTION CARRIED
B. Ordinance No. 5-15-62, Public Hearing and Final Reading
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA, AMENDING CHAPTER
14, ARTICLE II, SECTIONS 14-17 AND 14-23 OF THE CODE OF ORDINANCES, ADDING
TWO APPOINTED ALTERNATE MEMBERS TO THE COMMUNITY DEVELOPMENT
BOARD; PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; AND PROVIDING
AN EFFECTIVE DATE.
Mayor Woods read Ordinance No. 5-15-62 by title. She opened the Public Hearing. No one from the
audience spoke so she closed the Public Hearing.
Commissioner Hill explained the reasons behind the ordinance.
Motion: Approve Ordinance No. 5-15-62 as read.
Moved by Mark, Seconded by Daugherty
Votes:
Aye: 5-Beckenbach, Daugherty, Hill, Mark, Woods
Nay: 0
MOTION CARRIED
C. Ordinance No. 33-15-19, Public Hearing and Final Reading
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA, PROPOSING A NEW
CHARTER WHICH AMENDS AND REPEALS ALL FORMER CHARTER PROVISIONS,
INCLUDING THE FORM OF GOVERNMENT, POWERS, THE COMMISSION, THE CITY
MANAGER, THE CITY CLERK, THE CITY ATTORNEY, PUBLIC SAFETY, BUDGET,
FINANCE, ELECTIONS, INITIATIVE AND REFERENDUM, RECALL ELECTIONS,
FRANCHISES, TAX ADMINISTRATION, ZONING, MUNICIPAL BORROWING, SUITS
AGAINST THE CITY, GENERAL AND MISCELLANEOUS PROVISIONS, WHEN ACT TAKES
EFFECT AND PERIODIC REVIEW; SUBMITTING THE NEW CHARTER FOR
CONSIDERATION BY THE ELECTORS OF THE CITY FOR APPROVAL OR DISAPPROVAL;
May 11,2015 REGULAR COMMISSION MEETING
AGENDA ITEM #lA
MAY 26,2015
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PROVIDING THE APPEARANCE OF THE CHARTER AMENDMENT ON THE BALLOT;
PROVIDING AN EFFECTIVE DATE.
Mayor Woods read Ordinance No. 33-15-19 by title. She opened the Public Hearing.
Mitch Reeves, 1663 Sea Oats Drive, stated he believes what is being put on the ballot is too much as listed
and too broad. He stated he is totally against the package deal.
No one else from the audience spoke so she closed the Public Hearing.
City Attorney Komando explained this is the combination of charter amendments that were discussed by the
Charter Review Committee, with the exception of district representation.
Motion: Approve Ordinance No. 33-15-19 as read.
Moved by Mark, Seconded by Daugherty
Discussion ensued. City Clerk Donna Bartle stated the Charter is on the website, but if the Commission votes
to put this on the ballot, she will then state this is going to be on the ballot and provide the language.
Commissioner Mark agreed with Mr. Reeves that the section related to the requirements for hiring the City
Manager could be a separate issue on the ballot. Mr. Komando stated that would require this Ordinance to
come back for first reading. Mayor Woods explained that the changes that were made were to give the
Commission more latitude and she doesn't believe it is an issue. Mayor Woods thanked each member of the
Charter Review Committee. Commissioner Beckenbach agreed stating he appreciates the Charter Review
Committee pushing this issue through. Commissioner Mark stated she believes they lowered the standards
for what the charter originally had for City Manager. Commissioner Hill stated they are talking about the
process which brought over-qualified candidates, which was his concern.
Votes:
Aye: 4-Beckenbach, Daugherty, Hill, Woods
Nay: 1-Mark
MOTION CARRIED
D. Ordinance No. 33-15-20, Public Hearing and Final Reading
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA, PROPOSING AN
AMENDMENT TO THE CITY CHARTER WHICH WOULD ELECT CITY COMMISSIONERS
FOR SEATS 2, 3, 4 AND 5 BY THEIR RESPECTIVE DISTRICTS; SUBMITTING THE
PROPOSED AMENDMENT FOR CONSIDERATION BY THE ELECTORS OF THE CITY FOR
APPROVAL OR DISAPPROVAL; PROVIDING THE APPEARANCE OF THE CHARTER
AMENDMENT ON THE BALLOT; PROVIDING AN EFFECTIVE DATE.
Mayor Woods read Ordinance No. 33-15-20 by title. She opened the Public Hearing.
Douglas Speed, 1207 Seminole Road, stated for these new Commissioners that could be elected for seats 2,
3, 4, and 5, they should not name any parks after them after they die because some things come up in people's
lives that they have nothing to do with and then we have parks named after people who have broken the law;
so they should look at that.
May 11,2015 REGULAR COMMISSION MEETING
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Page6
Chris Jorgensen, 92 W. 3rd Street, thanked the Commission for having this on the ballot. He pointed out
that the west side votes just as much as everyone else in national elections. He stated it has been an issue that
they don't vote much in local elections, simply because they see no representation.
Mitch Reeves, 1663 Sea Oats Drive, stated he does support this amendment because he believes districts
should speak up and speak for their community. He stated he applauds the Committee for bringing this up
and asks each of the Commissioners to pass this and put it on the ballot and let people vote for it.
Steve Fouraker, 387 6th St, stated he believes they are all his Commissioners. He believes as a community
they all need to get out and when there is an election they need to convince all of the citizens that they are
voting for the right people to sit up on this very small Commission. He stated he is opposed to the
amendment.
No one else from the audience spoke so she closed the Public Hearing.
Motion: Approve Ordinance No. 33-15-20 as read.
Moved by Mark, Seconded by Beckenbach
Commissioner Daugherty explained why he is against this, stating he believes it alienates half the City during
an election because only half the districts are voting for Commissioners and if they don't care about the
mayoral race they won't show up.
Commissioner Hill stated he was lobbied by citizens during the last couple of days and is reconsidering his
position on the vote to put it in the citizens' hands. He stated he will work hard, personally, to assure the
citizens understand the ramifications before the election; but it is the citizens' right to vote on it.
Discussion ensued.
Commissioner Daugherty proposed an amendment to Section 3 to change "each commissioner represents" to
"each commissioner will represent". Mayor Woods suggested just scratching "each commissioner
represents". Mr. Komando stated that would not be a substantial change.
Amended Motion: Remove the words "each commissioner represents" on line 5 of Section 3.
Moved by Daugherty, Seconded by Woods
Mayor Woods clarified that it would now read, "Commission seats 2, 3, 4 and 5 will be elected only by the
electors in the respective districts instead ofthe entire electors of the City of Atlantic Beach."
Votes:
Aye: 5-Beckenbach, Daugherty, Hill, Mark, Woods
Nay: 0
MOTION CARRIED
Commissioner Hill asked if they could limit the amount of money they spend on the elections and campaigns
in Atlantic Beach. Discussion ensued.
Mayor Woods called for a vote on the Ordinance as amended.
May 11,2015 REGULAR COMMISSION MEETING
Votes:
Aye: 4-Beckenbach, Hill, Mark, Woods
Nay: 1-Daugherty
MOTION CARRIED
Discussion ensued related to educating the citizens about the referendum.
8. Miscellaneous Business (Discussion only)
A. Sign Amortization.
AGENDA ITEM #lA
MAY26,2015
Page7
Mr. Hubsch gave a slide presentation on the sign amortization, including options for removal of non-
conforming signs. He stated Neptune Beach has decided to remove the sign amortization sunset and will now
allow non-conforming signs to come into compliance as properties tum over, businesses close, when signs
need updating or repair, etc. He answered questions from the Commission. Discussion ensued.
It was the consensus of the Commission to move this item forward with Option 4 -Remove sign amortization
sunset provision and allow signs to come into compliance when they meet removal criteria, (with language
about heritage signs and variance requests) to the next meeting for action.
9. City Manager
A. City Manager's Report.
• 90-Day Calendar (May-June 2015)
Mr. VanLiere reported the Northeast Florida League of Cities dinner is May 21. Mayor Woods stated the
three beach cities will be hosting this dinner at the Casa Marina and invited all Atlantic businesses to
participate. She stated if they are interested in attending, please contact herself or Yvonne Calverley in the
City Manager's office.
Mr. VanLiere thanked everyone for participating in the Strategic Planning. He stated they should have a
summary report from Marilyn Crotty in two to three weeks. Commissioner Hill stated he wants to have a
meeting to discuss the specific items brought up before the budget gets going. Discussion ensued. It was
consensus to have a Workshop at 5:00p.m. on June 22 before the Commission meeting and also tentatively
on July 13.
10. Reports and/or requests from City Commissioners and City Attorney
City Clerk Bartle
• Reported that we currently have one candidate for Mayor, two candidates for Seat 2 and no candidates
for Seat 3. She stated June 5 is the last day to tum in petitions and they have to file paperwork with
her before they can circulate them, that is the last day someone could set themselves up to qualify to
run for office, if they could do all that in one day.
Commissioner Mark
• Reminded everyone, as discussed at Strategic Planning, if they are interested in serving on a FLC
policy committee they have to send their name in and choice of committees they would like to serve
on. She stated May 22 is the deadline to tum your form in.
• Wished Mayor Woods a happy birthday tomorrow.
May 11,2015 REGULAR COMMISSION MEETING
Commissioner Hill
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MAY26,2015
PageS
• Stated it has been brought to his attention that there is community-based interest in having a historic
sign/plaque that marks the spot of the military encampment from WWII and asked staff to research
this and bring back to the Commission for action.
• Stated if the Commission has not been to Bishop Golden's event, Gospel in the Park, the music is
world class.
Mayor Woods
• Stated the next Commission Meeting will be on Tuesday, May 27, due to Memorial Day holiday, and
there will be a Memorial Day celebration at Veterans Memorial Park beginning at 1:30 p.m.
• Reminded the Commissioners to let Yvonne Calverley know if they are going to attend the FLC
dinner on May 21.
• Stated Gospel in the Park is outstanding and Bishop Golden has done a wonderful job putting that
together and she hopes everyone makes it out there.
Adjournment
There being no further business to come before the Commission, Mayor Woods declared the meeting
adjourned at 8:29p.m.
ATTEST:
Donna L. Bartle, CMC
City Clerk
Carolyn Woods
Mayor/Presiding Officer
City of Atlantic Beach AGENDA ITEM #4A
FINANCIAL REPORT MAY26,2015
March 2015
Cash Balances
Prior Current Dollar Percent
Fund(s) 02/28/15 03/31/15 Change Change
General $ 9,046,449 $ 8,949,430 $ (97,019) -1.07%
Tree Replacement 16,480 17,837 1,357 8.23%
Convention Development Tax 69,700 77,142 7,442 10.68%
Local Option Gas Tax 206,501 221,107 14,606 7.07%
Better Jax 1/2 Cent Sales Tax 636,119 666,185 30,065 4.73%
Police Training, Forfeiture, Grants, etc. 145,017 139,584 (5,433) -3.75%
Capital Projects 3,056,814 3,055,777 (1 ,037) -0.03%
Utility 4,737,625 5,042,644 305,019 6.44%
Sanitation 682,917 717,950 35,033 5.13%
Building Code Enforcement 1,591,336 1,605,293 13,957 0.88%
Storm Water 1,612,544 1,683,905 71,361 4.43%
Pension -Police 11,727 6,193 (5,534) -47.19%
Pension -General 77 996 85 897 7 901 10.13%
Total $ 21,891,225 $ 22,268,943 $ 377,717 1.73%
Total Restricted Cash 7,078,059
Total Unrestricted Cash $15,190,884
Cash and Investments
Annual Prior Current Dollar Percent
Account Yield 02/28/15 03/31/15 Change Change
Bank of America -Depository 0.20% $ 6,066,879 $ 6,438,996 $ 372,117 6.13%
Delaware Diversified Inc. 2.64% 2,525,009 2,529,136 4,127 0.00%
Hartford Floating Rate Bond A 4.79% 1,535,833 1,538,937 3,104 0.20%
lnvesco Floating Rate A 4.10% 742,359 745,662 3,303 0.44%
MainStay Short Term Duration High Yield A 3.99% 2,609,580 2,611,851 2,271 0.09%
Lord Abbett St Duration Inc A 2.77% 2,997,933 3,007,529 9,596 0.32%
Putnam Diversified Inc. 4.43% 1,700,487 1,677,513 (22,973) -1.35%
Alliance Limited Duration High Income A 3.22% 1,205,403 1,207,121 1,718 0.14%
Voya Floating Rate 3.84% 2,502,480 2,507,933 5,453 0.00%
MSSB Money MarkeUCash 0.02% 1,778 2,462 684 0.00%
SBA -Florida Prime 0.19% 334 334 0 0.01%
Cash on Hand 3 150 1 467 (1 ,683} -53.42%
Subtotal $ 21,891,225 $ 22,268,943 $ 377,717 1.73%
Police Pension Investments $ 8,878,300 $ 8,829,504 $ (48,796) -0.55%
General Pension Investments 16 015 438 15,903,005 (112,433} -0.70%
Subtotal $ 24,893,737 $ 24,732,509 $ (161,229) -0.65%
Total $ 46,784,962 $ 47,001,451 $ 216,489 0.46%
• Denotes the 30 day SEC Yield Anualized
City of Atlantic Beach AGENDA ITEM #4A
FINANCIAL REPORT MAY26,2015
March 2015
Revenues
Annual YTD YTD Dollar
Fund I (Footnote) Estimate Estimate Actual Variance
General $ 11,335,175 $ 5,664,669 $ 7,443,318 $ 1,778,649
Convention Development Tax 88,300 44,142 61,008 16,866
Local Option Gas Tax 435,909 217,950 224,146 6,196
Better Jax 1/2 Ct Sales Tax 714,864 357,426 377,047 19,621
Police Training, Forfeiture & Grants 99,954 48,977 37,604 (11,373)
Grants 91,386 45,690 (45,690)
Capital Projects 230,000 114,990 100,416 (14,574)
Utility 8,303,752 4,151,826 4,245,381 93,555
Sanitation 2,123,709 981 '164 918,287 (62,877)
Building Code Enforcement 446,000 222,984 203,016 (19,968)
Storm Water
Pension -Police
Pension -General
1 '135,500 567,744 563,580 (4, 164)
1,440,505 720,240 884,273 164,033
2,127,619 1,063,800 1,596,290 532,490
Total $ 28,572,673 $ 14,201,602 $ 16,654,366 $ 2,452,764
Analysis of Major Variances
In general, the major variances are created when the actual funds received-to-date are
different from the percentage of the budget elapsed-to-date. Highlighted variance explanations
follow:
General Fund has a positive variance of $1,778,649. Most of the variance is due to the
timing of receipt of ad valorem taxes, the majority of which are received in late November
and December.
Grant Fund has a negative variance of $45,690. Grant revenues are delayed as the initial
reimbursement request is fully audited before the state will disburse funds. FDLE has a
routine scheduled site visit May 191h. At which point previously expended funds will be
reimbursed.
Utility Fund has a positive variance of $93,555. The positive variance is a result of
receiving grant reimbursement in current year for prior year expenditures.
Pension Funds reflect significant, year to date positive variances due to the increased
value of investments, $164,033 for Police Officers and $532,490 for General Employees.
Percent
Variance
31.40%
38.21%
2.84%
5.49%
-23.22%
-100.00%
-12.67%
2.25%
-6.41%
-8.95%
-0.73%
22.77%
50.06%
17.27%
City of Atlantic Beach AGENDA ITEM #4A
FINANCIAL REPORT MAY26,2015
March 2015
Expenses
Annual YTD YTD Dollar
Department Estimate Estimate Actual Variance
Governing Body $ 41,665 $ 20,808 $ 19,033 $ 1,775
City Administration 2,691,488 1,345,512 1,123,607 221,905
General Government 965,031 401,756 320,662 81,094
Planning and Building 493,820 246,804 212,370 34,434
Public Safety 8,440,668 4,219,013 2,501,449 1,717,564
Recreation and Special Events 364,353 182,112 181,443 669
Public Works 8,328,143 4,146,589 2,638,906 1,507,683
Public Utilities 9,263,936 5,072,463 3,304,782 1,767,681
Pension -Police 753,119 376,524 314,832 61,692
Pension-General 957,880 478,920 546,687 (67,767}
Total $ 32,300,103 16,490,501 11,163,771 $5,326,730
Annual YTD YTD Dollar
Resource Allocation Estimate Estimate Actual Variance
Personnel Services $ 9,754,170 $ 4,876,720 $ 4,256,824 $ 619,896
Operating Expenses 11,646,516 5,657,680 5,295,521 362,159
Capital Outlay 7,359,569 3,679,593 615,213 3,064,380
Debt Service 2,152,818 1,583,358 286,199 1 ,297,159
Grants and Aids 38,820 19,068 35,910 (16,842)
Transfers 1 348 210 674 082 674 104 (22}
Total $ 32,300,103 $ 16,490,501 $ 11,163,771 $ 5,326,730
Analysis of Major Variances
In general, the major variances are a result of timing differences created between the percentage of budget
elapsed-to-date and actual expenditures. Highlighted variance explanations follow:
Public Safety reflected a $1,717,564 positive variance due primarily to the timing of capital expenditures
related to the new Public Safety building.
Public Works had a positive variance of $1,507,683. Most of the variance is the result of project activity
budgeted that has not been started/completed -see Project Activity Schedule.
Public Utilities had a positive variance of $1,767,681. Most of the variance is the result of project activity
budgeted that has not been started/completed-see Project Activity Schedule.
Capital Outlay had a positive variance of $3,064,380. Most of the capital and project expenditures occur
in the middle to latter part of the fiscal year.
Debt Service reflects a significant variance of $1,297,159. The budgeted principal and interest
payments for October of this year were paid on September 30, 2014.
Percent
Variance
8.53%
16.49%
20.18%
13.95%
40.71%
0.37%
36.36%
34.85%
16.38%
-14.15%
32.30%
Percent
Variance
12.71%
6.40%
83.28%
81.92%
-88.33%
0.00%
32.30%
City of Atlantic Beach AGENDA ITEM #4A
FINANCIAL REPORT MAY26,2015
March 2015
Project Activity-Current Year Activity Only
Project YTD YTD
Project Name Number Budget Actual Encumbrances Balance Status
Public Safety:
Design & Construct New Police Building PS1501 2,600,000 188,702 2,411,298 s
$2,600,000 $ $ 188,702 $ 2,411,298
Public Utilities:
Reclaim Water Facility PU0805 135,399 121,330 14,069 0 I
PT Repair at Lift Station C PU1306 6,500 6,500 c
lnline Valve Installation PU1404 36,515 36,250 265 I
Effluent Outfall Replacement PU1408 11,625 11,624 1 I
Effluent Pump at WWTP PU1409 14,478 14,478 0 I
Connect A 1 A at Mallard Cove PU1410 126,662 650 6,662 119,350 D
Well Logging-6 Wells PU1501 30,000 30,000 s
Update Models PU1502 30,000 11,838 18,162 E
Replace WM on Seminole Rd 5-Way to Atlantic Blvd PU1503 700,000 700,000 E
Replace Effluent Outfall Line-Sherman Point (Cost Share) PU1504 320,000 320,000 I
Lining of Wetwell at Mimosa Cove Lift Station PU1505 19,505 5,550 13,954 1 I
Lining of Wetwell at Fairway Villas Lift Station PU1506 20,341 6,200 14,141 0 I
Clean and Televise Effluent Gravity Outfall to ICW PU1507 15,218 15,218 s
Fence/Wall at WWTP PU1508 80,000 80,000 s
Replace Irrigation System With Reuse System PU1509 20,000 2,600 480 16,920 s
Subtotal $ 1,566,243 $ 169,146 $ 112,398 $ 1,284,700
Parks Maintenance:
Rose Park Development PM1302 5,276 5,293 (17) c
Russell Park Tennis Courts 1-2 PM1401 98,136 98,136 0 c
Electric Gate at Dutton Island Park PM1404 4,466 4,272 194 I
Russell Park Renovation PM1501 250,000 250,000 s
Howell Park Parking Lot lmprovemens PM1502 25,000 25,000 s
Donner Park Playground Lights PM1503 10,000 10,000 s
Bull Park Playground Equipment & Swing PM1504 75,000 75,000 s
Dutton Island Road Improvements PM1505 25,000 25,000 s
Marsh Project Pedestrian Path PW1408 97,220 18,576 78,644 0 E
March Overlook & Kayak Launch PW1409 300,000 1,700 298,300 E
Subtotal $ 890,098 $ 127,976 $ 153,644 $ 608,478
Public Works:
Robert Street Ditch PW1404 14,213 14,212 1 I
Salt Air/Sturdivant Drainage and Sidewalk lmprovmts PW1406 132,700 2,700 130,000 E
Seminole Streetscape PW1407 316,660 8,957 57,702 250,002 E
Saltair Drainage Improvements PW1411 250,000 250,000 E
South End of Seminole Road Drainage CIP PW1412 650,000 650,000 E
Batting Cage Mat I Russell Park PW1416 10,966 10,966 c
Bike Racks & Street Lights PW1501 20,000 20,000 s
Francis Avenue Drainage Improvements (CDBG) PW1502 94,200 94,200 E
Begonia Street W 6th to W 9th -Design Only PW1503 30,000 30,000 s
City Hall Parking Lot Lighting -Last Section PW1504 10,000 10,000 s
Subtotal $ 1,528,739 $ 19,923 $ 74,614 $ 1,434,203
Total $ 6,585,080 $ 317,045 $ 529,357 $ 5,738,678
Status Key
A -Bid/RFP Advertised I -Project In-progress
B -Bid Awarded N -Complete/Non-Capital
C -Project Completed R-Re-budget Next Fiscal Year OR Re-Evaluated
D -Design Completed S -Staff Researching
DE -Deferred X -Project Cancelled
E -Design Phase
STAFF REPORT
City of Atlantic Beach
Commission Meeting
AGENDA ITEM: Purchase of Covert Traffic Counter
DATE: May 7, 2015
SUBMITTED BY: J. Michael Deal, Chief of Police
BACKGROUND:
AGENDA ITEM #4B
MAY26, 2015
In September of2001, the Atlantic Beach Police Department acquired a 2001 Schumann
Cargo (PT-2) Trailer through an approved Florida Department of Transportation (FDOT)
Traffic Safety Grant. Since that time, the trailer had deteriorated to the point it was unsafe
to operate and too expensive to repair. The trailer was purchased for $4,465 (P .0.
026392) utilizing grant funds under the FDOT Contract Number AJ711, Project Number
FB-0 1-23-11-01. The Atlantic Beach Police Department auctioned the trailer on
December 18,2014 for $1,300. The grant guidelines require that proceeds gained by any
means, when the trailer is disposed of, must be reallocated and used toward the
department's traffic safety program.
The Police Department is requesting to purchase a second covert traffic counter to collect
vehicle data to be used in analyzing and assessing traffic safety concerns. The
department receives numerous requests for traffic studies related to speed and vehicle
counts throughout the year. We currently have one traffic counter (Jamar Technologies
Radar Recorder) that we use on a regular basis. This unit is deployed for at least 10 to 14
days in order to collect a good representative sample. There are times when we get
multiple requests and having a second traffic counter would allow us to study two
different locations at one time.
A new Jamar Technologies Radar Recorder costs $3,550. The funds received from the
auctioned trailer will be used to pay a portion of this cost. The remaining balance of
$2,250 will be funded through existing monies in the Police Department budget.
BUDGET: Funds are currently available in the Public Safety budget for equipment
supplemented by the sale of the old trailer totaling $3,550. The approved use of the
proceeds from the sale of the old trailer will be included in our next midyear budget
modification as has been done in the past to create a budget for the grant generated
mcome.
RECOMMENDATIONS: Approval by Commission to utilize the above funds toward
the purchase of another covert traffic counter.
ATTACHMENTS: None
REVIEWED BY CITY MANAGER: '---7/lv VeL--c--. c/~
ORDINANCE NO. 60-15-20
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH,
FLORIDA, REPEALING SECTION 17-51(5) OF CHAPTER
17, ARTICLE IV OF THE CODE OF ORDINANCES,
RELATING TO SIGNS AND ADVERTISING
STRUCTURES; REMOVING THE TIME DEADLINE FOR
NONCONFORMING SIGNS TO COME INTO
COMPLIANCE; PROVIDING FOR CONFLICT;
PROVIDING FOR SEVERABILITY; AND PROVIDING AN
EFFECTIVE DATE.
AGENDA ITEM #7A
MAY26,2015
WHEREAS, the City Commission of the City of Atlantic Beach, Florida, made
substantial revisions to and amended the City's sign ordinances on September 9th, 2002; and
WHEREAS, the 2002 sign ordinance amendments included provisions for amortization
of non-conforming signs; and
WHEREAS, the City Commission now finds that a formal am01tization deadline is no
longer necessary and therefore desires to amend Section 17-51(5) of Chapter 17, Article IV, of
the Atlantic Beach Code of Ordinances.
NOW THEREFORE, BE IT ENACTED BY THE CITY COMMISSION ON
BEHALF OF THE PEOPLE OF THE CITY OF ATLANTIC BEACH, FLORIDA:
SECTION 1. Code Amended. That Section 17-51(5) of the Code of Ordinances, relating
to the Signs and Advertising Structures of the City of Atlantic Beach, Florida, is hereby repealed
as follows:
Sec. 17-51. Nonconforming Signs
~ Not\vithstanding the preceding provisions of paragraphs ( 1)
through (4), all signs permitted within the commercial and
industrial zoning districts pursuant to section 17 6 of this chapter,
shall be made to conform v,rith the provisions of this chapter as
may be mnended on or before June 1, 2015.
ORDINANCE NO. 60-15-?
Page 1 of2
AGENDA ITEM #7A
MAY 26,2015
SECTION 2. Conflict. If any portion of this ordinance is in conflict with any portion of
any other ordinance, then the provisions of this ordinance shall govern.
SECTION 3. Severability. If any section, sentence, clause or phrase of this ordinance is
held to be invalid or unconstitutional by any court of competent jurisdiction, then said holding
shall in no way affect the validity of the remaining pmiions of this ordinance.
SECTION 4. Effective Date. This Ordinance shall take effect immediately upon its final
passage and adoption.
PASS ED by the City Commission on first reading this 26th day of May 2015.
PASS ED by the City Commission on second and final reading this 8th day of
June 2015.
ATTEST:
DONNA L. BARTLE,
City Clerk
CAROLYN WOODS,
Mayor, Presiding Officer
Approved as to form and cmrectness:
RICHARD KOMANDO,
City Attorney
ORDINANCE NO. 60-15-?
Page 2 of2
AGENDA ITEM:
DATE:
SURMTTTED BY:
BACKGROUND:
STAFF REPORT
City of" Atlantic Beach
Commission Meeting
Disas ter Planning: Co-loca tion Site Selection
April 30, 20 L 5
Keith Randicb , IT Direct or (Cf2_
AGENDA ITEM 118A
MAY 26,20 15
City Staff has plan s for operat ing th e City's com put er faci liti es in the event of an impending storm . Pl a ns for
making the IT functions availab le in c lu de removing the computer servers from the C ity Hall computer room
before the arriva l of th e s torm. After the storm has passed, the IT Department wo uld in stal l th e servers ba ck in
City Hall if power an d air co nditionin g was in service, or at an offs it e location if it was not. The time required to
bring back certain applica ti o ns could be measured in days.
In the past few years, the IT Departme nt has begu n to impl emt:nt a n alte rn ate plan to pla ce high priority computer
applications in remote locations that would not be affected by a lo cal emergency. The City's web s ite mn s on a
computer in Lawrence, KS. The Enterpri se ap pli ca ti o n (Finance, Utility Billing, Payro ll , Building Permits, etc .)
res ide s in a data center in At lan ta. Th is project enta il s the placement of the City 's new phone system and email
servers in a co -loca tion data center purpo sely built to with stand the effects of a serious sto rm.
Phon e calls and email would be able to be received even if the C it y it self is without power. Phon e ca ll s co uld be
transferred to cell phones or rolled over to voice mail fo r process ing afier the storm . Access to emails (as well as
the Enterprise application and website) would be made from compu ter tablet and laptop devices wherever l.ntcrn et
access and office space wore available. When power and air cond it ioning is restored to City Hall, staff would
return and resume operations as normal.
BUDGET: $10 ,000 is in the 20 14-2015 City Manager Budget for the Co-loc at io n s ite contracl.
RECOMM I~NDATION: Staff reco mmend s authori za tion for the City Manager to sig n the service agreement
between the City and Co logix for $1221 per month.
ATTACHMENTS: City Co-Loca ti on Proj ect Powe rp oinl
REVIEWED BY CITY MANAGEU: "-£/f. (/4&1 ~iA..t
AGENDA ITEM:
DATE:
SUBMITTED BY:
BACKGROUND:
STAFF REPORT
City of Atlantic Beach
Commiss ion Meeting
New Ci ty Phone System
April 30 , 2015
Keith Randich , IT Director ~~
AGENDA ITEM #8 0
MAY26,2015
The City uses th e or ig inal a na log phone sys tem tha t was insta ll ed when the C ity Hall buil di ng was constructed .
The Po li ce Stat ion has thei r own ph one system. That system is a t ca pac it y and cannot add additional phones. ln
add it ion, it does not provid e voice mailboxes for all emp loyees, most notab ly police o ni cers. Neither syste m has
th e opti on to answer and direct call s with an auto-a tt endant. We regu larly ex pe1ience difficultly acqu iri ng phone
equipmen t tha t can work wit h the analog ph one lines. Tn a City emergency, a sma ll nu mber of phones can be
forwarded, but most ca ll s to the Ci ty woul d go un answered.
Staff exam ine d a number of vend ors providing digi ta l pbone system s usin g technology called Voi ce over JP
(VolP). We e lected a sys tem from Shoretcl as the best fit for the Cit y. This system g ives us the capab ility of
prov iding multipl e li nes to a ll phone s, vo icemai l boxes for a ll s taff, ca ll recordin g, and auto-allcnd ant answering
fo r the Ci ty ca ll centers s uch as C ity Hall , Po li ce Department, a nd Utility Billing. Thi s syste m allows the City to
reduc e the num be r of phone lines they rent fr om the ph o ne com pa ny by 33%. The design of the phone system
also allow s it to operate i n the event of a power ou tage in th e C ity. A po1tion of the phone system wou ld be
house d at a co-loca tion site, and wou ld receive and forward ca ll s, as well as record voice mail messages du r in g an
emergency.
Com mu nica ti on Plaru1in g Corporatio n of Jackso nvill e submitted the low qu ote of $62,167.39 for the phone
system. However, staff is reconun endi ng that th e City co ntract with Vet1eks Consult ing of Oca la for $64,285.96.
Both companies are providing t he same phone sys tem . Vcrteks' quote incl ud es 24 by 7 system monitoling.
Because the ph o ne system will require support in the eveni ngs a nd weekends (primar ily in the Poli ce
Departm e nt), thi s ad ditiona l feat ure and it s associa ted cost was deemed necessary.
BUDGET: $102,500 is in the 2014-20 15 lT Department Capital Budget for the New C ity Phone System
RECOMMENDATION: S taff recommends authoriza ti on for the City Manager to sig n the pu rchase agreemen t
between the C ity and Yerteks Co nsult ing for the amo unt of$64,285.96.
ATTACHMENTS: City Co-Location Pr oject Powe rpoint
REVIEWED BY CITY MANAGER: '-1"7. (/~ ~
ORDINANCE NO.
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH,
FLORIDA, ADDING PART II -CODE OF ORDINANCES,
CHAPTER 2 -ADMINISTRATION, ARTICLE V. -
BOARDS AND COMMISSIONS, DIVISION 4. CREATING
A SEASIDE COMMUNITY COUNCIL; PROVIDING FOR
SEVERABILITY; AND PROVIDING AN EFFECTIVE
DATE.
AGENDA ITEM# 8D
MAY26,2015
WHEREAS, the City Commission ofthe City of Atlantic Beach, Florida, desires to add
Part II -Code of Ordinances, Chapter 2 -Administration, Article V. -Boards and
Commissions, Division 4. -Seaside Community Council to the Atlantic Beach Code of
Ordinances in order to continue a community focus on a range of priorities specific to our
coastal community; and
WHEREAS, the primary role of government is to provide for the health, safety, and
welfare of the community through good governance; and
WHEREAS, good governance provides for the long term sustainability and resiliency
of the community's economic vitality, physical environment and infrastructure, and quality of
human health and social systems; and
WHEREAS, it has become widely acknowledged that global climate changes are
constantly occmTing, that sea level rise is occuring and that coastal communities within Florida
are being immediately affected; and
WHEREAS, Atlantic Beach is a Northeast Florida barrier island which by definition
protects the mainland of Jacksonville from the effects of the ocean; and
WHEREAS, it is further acknowledged that the natural resources contained within our
coastal shores help define and add to our economic community, recreational tourism, and our
own quality of life; and
WHEREAS, our natural resources include not only our shores but, also clean drinking
water, tidal estuaries, and a healthy tree canopy; and
WHEREAS, good stewardship of these natural resources leads the way to protection
and growth of our quality of life, tourism and fishing industry, business community viability
and property values; and
AGENDA ITEM# 8D
MAY26,2015
WHEREAS, effective policies and adaptation strategies are community specific and
based on the evaluation of all available information; and
WHEREAS, the greater Jacksonville area has a vested interest in a healthy and resilient
bmTier island system and has an esteemed educational community of higher education that
wishes to collaborate with Atlantic Beach in analyzing existing research, initializing new
research specific to our needs and generally participating in the fonnulation of information
valuable in mitigation and adaptation strategies to be realized through policy and ordinance
development; and
WHEREAS, our own citizens also have a vested interest, a strong desire to participate
and a diverse wealth of knowledge and experience to bring into the process; and
WHEREAS, the City Commission of the City of Atlantic Beach, Florida, finds that the
adoption of this ordinance is in the best interest of Atlantic Beach, Florida and its citizens.
NOW THEREFORE, BE IT ENACTED BY THE CITY COMMISSION ON
BEHALF OF THE PEOPLE OF THE CITY OF ATLANTIC BEACH, FLORIDA:
SECTION 1. Adoption and Incorporation of Recitals. The City Commission of the City
of Atlantic Beach, Florida adopts the recitals outlined above and incorporates them herein as a
part of this ordinance.
SECTION 2. Code Amended. The City Commission of the City of Atlantic Beach,
Florida hereby amends the Code of Ordinances of the City of Atlantic Beach, Florida as
follows:
PART II -CODE OF ORDINANCES
Chapter 2 -ADMINISTRATION
ARTICLE V.-BOARDS AND COMMISSIONS
DIVISION 4. -SEASIDE COMMUNITY COUNCIL
Sec. 2-170
(a) Intent. The Seaside Community Council (SCC) shall advise the City of
Atlantic Beach on sustainability issues relating to economic, environmental and
AGENDA ITEM# 8D
MAY 26,2015
human health issues affecting the City. Members are to be appointed by the mayor
and approved by the city commission. All SCC members shall serve without
compensation. Any member may be reappointed from term to te1m upon approval
of the city commission. SCC members may serve a maximum of four (4)
consecutive terms, except the ex-officio student member shall serve a single one
school-year term.
(b) Members.
1. The Seaside Community Council shall consist of seven (7) voting
members, at least 4 residing in the city, and 1 ex-officio student member.
2. Whenever possible all members should be persons from the following
academic organizations and I or professional fields:
(a.) University of N01ih Florida, Jacksonville University, Florida
State College Jacksonville, University of Florida, or other regional
university or research institute;
(b.) Private Sector Business;
(c.) Coastal Sciences;
(d.) Human Health;
(e.) Communication and Policy;
(f.) Environmental Sciences;
(g.) Energy and or Water;
(h.) Sustainable or Environmental nonprofit;
(i.) Architectural and or Engineering
3. The student ex-officio member shall be enrolled at one of these local
schools Mayp01i Coastal Sciences Middle School, Fletcher Middle School
or Fletcher High School.
4. The members shall elect among themselves the chairman and vice chair.
The SCC shall create an administrative assistant internship; duties will
include but not necessarily be limited to responsibility for minutes and
drafting reports for the commission.
(c) The initial appointments to the SCC shall be as follows:
AGENDA ITEM #8D
MAY26, 2015
1. Three (3) members shall be appointed for an initial term of two (2)
years.
2. Four (4) members shall be appointed for an initial term of three (3)
years.
Thereafter, each term shall be for a period of two (2) years
(d) Meeting. The Seaside Community Council shall meet monthly and provide a
quarterly report to the City Commission.
(e) Ad hoc subcommittees.
1. Subcommittees may be established and abolished by the SCC as needed
or by request of the mayor or commission.
2. Subcommittee members shall be appointed and or removed by the SCC.
Sees. ~2-171-2-225.-Reserved.
SECTION 3. Severability. If any section, sentence, clause or phrase of this ordinance
is held to be invalid or unconstitutional by any court of competent jurisdiction, then said holding
shall in no way affect the validity of the remaining portions of this ordinance.
SECTION 4. Effective Date. This Ordinance shall take effect immediately upon its
final passage and adoption.
PASSED by the City Commission on first reading this __ day of ______ _
2015.
AGENDA ITEM# SD
MAY26,2015
PASSED AND DULY ADOPTED with a quorum present and voting, by the City
Commissioner this __ day of _______ , 2015.
ATTEST:
DONNA L. BARTLE,
City Clerk
Approved as to form and conectness:
RICHARD KOMANDO,
City Attorney
CAROLYN WOODS,
Mayor, Presiding Officer