6-8-15 Agenda PacketCITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
June 8, 2015 -6:30 PM
AGENDA
Call to order
Invocation and pledge to the flag
1. A. Approve the minutes of the Commission Meeting of May 26, 2015.
2. Courtesy of Floor to Visitors
3. Unfinished Business from Previous Meetings
A. Disaster Planning: Co-location Site Selection.
B. New City Phone System.
4. Consent Agenda
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE
ROUTINE BY THE CITY COMMISSION AND WILL BE ENACTED BY ONE MOTION IN
THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF THESE
ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE
CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. SUPPORTING
DOCUMENTATION AND STAFF RECOMMENDATIONS HAVE BEEN PREVIOUSLY
SUBMITTED TO THE CITY COMMISSION ON THESE ITEMS.
A. Acknowledge receipt of Monthly Financial Report for April 2015.
5. Committee Reports
None
6. Action on Resolutions
None
7. Action on Ordinances
A. ORDINANCE NO. 60-15-20, Public Hearing and Final Reading
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA, AMENDING
CHAPTER 17, ARTICLE IV, SECTION 17-51 OF THE CODE OF ORDINANCES, SIGNS
AND ADVERTISING STRUCTURES, TO REMOVE THE DEADLINE FOR
NONCONFORMING SIGNS TO COME INTO COMPLIANCE; PROVIDING FOR
CONFLICT; PROVIDING FOR SEVERABILITY; AND PROVIDING AN EFFECTIVE DATE.
B. ORDINANCE NO. 70-15-17, Introduction and First Reading
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA AUTHORIZING THE
MAYOR TO EXECUTE AN INTERLOCAL AGREEMENT WITH THE CITY OF
JACKSONVILLE, CITY OF JACKSONVILLE BEACH, THE TOWN OF BALDWIN AND
THE CITY OF NEPTUNE BEACH PROVIDING FOR THE DISTRIBUTION FORMULA FOR
DIVIDING THE PROCEEDS OF THE LOCAL OPTION GAS TAX; PROVIDING AN
EFFECTIVE DATE.
1
8. Miscellaneous Business (Discussion only)
A. Maintenance Bond Code.
B. Proposed Ordinance Creating a Seaside Community Council.
9. City Manager
A. City Manager's Report.
• 90-Day Calendar (June through August 2015)
10. Reports and/or requests from City Commissioners and City Attorney
Adjourn
Please Note: This meeting will be live-streamed and videotaped and can be accessed by clicking on the
Commission Meeting Video tab located on the home page of the City's website at www.coab.us.
If any person decides to appeal any decision made by the City Commission with respect to any matter considered at any
meeting, such person may need a record of the proceedings, and, for such purpose, may need to ensure that a verbatim record
of the proceedings is made, which record shall include the testimony and evidence upon which the appeal is to be based.
Any person wishing to speak to the City Commission on any matter at this meeting should submit a request to the City Clerk
prior to the meeting. For your convenience, forms for this purpose are available at the entrance to the Commission Chambers.
Every effort is made to indicate what action the City Commission is expected to take on each agenda item. However, the City
Commission may act upon any agenda subject, regardless of how the matter is stated on the agenda.
In accordance with the Americans with Disabilities Act and Section 286.26, Florida Statutes, persons with disabilities needing
special accommodation to participate in this meeting should contact the City Clerk by 5:00PM, Friday, June 5, 2015.
2
WELCOME
To the Atlantic Beach City Commission Meeting
We will conduct meetings of the City Commission with a level of civility and respect that
the democratic process deserves. This allows for better public input and supports
making the best decisions for the citizens who we are here to serve.
We ask that everyone in the meeting practice the following principles of Respect for
each other.
RESPECT
Retrain from putdowns, criticism and personal attacks
Encourage others to state their views
Support each other, even if you don't agree
Practice active listening
Express yourself assertively, not aggressively, not submissively
Collaborate, do not compete or collude
Trust each other, unless and until such trust is violated
The New Managers Toolkit: 21 Things You Need to Know
MINUTES
AGENDA ITEM# lA
JUNE 8, 2015
REGULAR CITY COMMISSION MEETING
May 26,2015
IN ATTENDANCE:
Mayor Carolyn Woods
Mayor Pro Tern Mark Beckenbach
Commissioner Jonathan Daugherty
Commissioner Jimmy Hill
Commissioner Maria Mark
Call to Order/Pledge:
CITY HALL, 800 SEMINOLE ROAD
City Manager Nelson VanLiere
City Attorney Richard Kornando
City Clerk Donna L. Bartle
Recording Secretary Nancy E. Bailey
Mayor Woods called the meeting to order at 6:30 p.m. Commissioner Beckenbach gave the Invocation,
followed by the Pledge of Allegiance to the Flag.
1. Approval of Minutes
A. Approve the minutes of the Commission Meeting of May 11, 2015.
Mayor Woods asked if there were any corrections to the above minutes. There were no corrections, so Mayor
Woods stated the minutes will stand as submitted.
2. Courtesy of Floor to Visitors
Mayor Woods opened the Courtesy of the Floor to Visitors. She welcomed the audience and explained the
process for public comments.
Chris Jorgensen, 92 W. 3rd St., asked that the City approve the south gate to be opened at the condos on
Club Drive and that the City put in a sidewalk. He also addressed the voting pattern in the last Duval County
election.
Dr. Josh Gellers, 1701 San Pablo Rd. S., #403, Asst. Prof at UNF -Political Science & Public Admin.,
spoke in support of the proposed Seaside Community Council stating he was honored to be considered for
inclusion in this body.
Sarah Boren, 388 8th Street, commended the Commission for considering setting up the Seaside Community
Council.
John Stinson, 150 12th Street, stated he believes they have many highly technical people in this community
and should not have to reach outside the community for people to be on the Seaside Community Council.
Stated he is glad to see them talking about the disaster planning but believes the announcement for people
who may need help should be sent out more frequently. He asked who is trained to be an incident
commander in some event of this nature and since Mr. VanLiere is first in line he believes he needs training
on that. He also commended the Commission for hiring Chief Deal. Mayor Woods explained the Seaside
Community Council is made up primarily of Atlantic Beach citizens and collaborating with the higher
education community that we have.
Greg Kupperman, 1895 Live Oak Lane, representing the Beaches Town Center Agency, thanked the City
for being a sponsor of Dancin' in the Street festival and providing resources that helped support the festival.
May26, 2015 REGULAR COMMISSION MEETING
AGENDA ITEM #lA
JUNE8,2015
Page2
He gave a report on some of the priorities the Town Center Agency is working on that require funding
including the recently installed sculpture at the SW comer of Atlantic Blvd. and Ocean Blvd.; the erection of
3-way finding signs in Neptune Beach, extending the Christmas lighting and updating the decorations, taking
inventory of the rusted benches that need to be replaced; installation of pavers in areas that are continuing to
get foot trampled; and their updated brochure, which he left copies of. He again thanked the City for their
support.
No one else from the audience spoke, so Mayor Woods closed the Courtesy of the Floor to Visitors.
Item 8D was taken out of sequence and acted on at this time.
8D. Proposed Ordinance Creating a Seaside Community Advisory Council.
Mayor Woods explained her proposal to create the Seaside Community Advisory Council stating she spent a
lot of time with the original members she would like to nominate to the Council. Discussion ensued. Mayor
Woods answered questions from the Commission and further explained why she believes the City would
benefit from this Council. Commissioner Beckenbach asked Commissioner Hill to give him a copy of the
report he referred to. Mayor Woods asked that he give it to the entire Commission. Further discussion
ensued. Due to Commissioner Hill's concerns regarding the Ordinance he was asked to get with the City
Attorney and have something provided to the Commissioners for their review before the next meeting.
It was the consensus of the Commission to move this forward to the next agenda for further discussion
followed by a first reading on June 22.
3. Unfinished Business from Previous Meetings
None.
4. Consent Agenda
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE
ROUTINE BY THE CITY COMMISSION AND WILL BE ENACTED BY ONE MOTION IN THE
FORM LISTED BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS.
IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT
AGENDA AND WILL BE CONSIDERED SEPARATELY. SUPPORTING DOCUMENTATION
AND STAFF RECOMMENDATIONS HAVE BEEN PREVIOUSLY SUBMITTED TO THE CITY
COMMISSION ON THESE ITEMS.
A. Acknowledge receipt of Monthly Building Department Report for April 2015 and Financial
Report for March 2015.
B. Approve the purchase of the covert traffic counter.
Mayor Woods read the Consent Agenda.
Motion: Approve Consent Agenda Items A and B as read.
Moved by Daugherty, Seconded by Beckenbach
Votes:
Aye: 5-Beckenbach, Daugherty, Hill, Mark, Woods
Nay: 0
May26, 2015 REGULAR COMMISSION MEETING
MOTION CARRIED
5. Committee Reports
None.
6. Action on Resolutions
None.
7. Action on Ordinances
A. ORDINANCE NO. 60-15-20, Introduction and First Reading
AGENDA ITEM #lA
JUNE 8, 2015
Page3
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA, AMENDING CHAPTER
17, ARTICLE IV, SECTION 17-51 OF THE CODE OF ORDINANCES, SIGNS AND
ADVERTISING STRUCTURES, TO REMOVE THE DEADLINE FOR NONCONFORMING
SIGNS TO COME INTO COMPLIANCE; PROVIDING FOR CONFLICT; PROVIDING FOR
SEVERABILITY; AND PROVIDING AN EFFECTIVE DATE.
Mayor Woods read Ordinance No. 60-15-20 by title.
Building and Zoning Director Jeremy Hubsch summarized his staff report and the changes made to the
Ordinance. Discussion ensued. Mr. Hubsch answered questions from the Commission. Commissioner Hill
stated he will add an item to the June 22 agenda to specifically discuss memorial (monument) signs.
Motion: Approve Ordinance No. 60-15-20 as read.
Moved by Mark, Seconded by Daugherty
Votes:
Aye: 5-Beckenbach, Daugherty, Hill, Mark, Woods
Nay: 0
MOTION CARRIED
8. Miscellaneous Business (Discussion only)
A. Disaster Planning: Co-location Site Selection.
B. New City Phone System.
IT Director Keith Randich summarized his staff report on the Disaster Plan specific to IT and computer
services giving a slide presentation on the Co-location plan. Mr. Randich further summarized his staff report
for the new City phone system. He stated staff recommends going with the second cheapest vendor for the
phone system due to the 24/7 monitoring offered that the lowest priced vendor did not. City Manager Van
Liere explained that IT software and computer items are exempted from the bid process. He stated the
Commission can approve that phone system contract without it going out to bid. Discussion ensued. Mr.
Randich answered questions from the Commission. Staff was directed to research whether Atlantic Beach
could work from the main Incident Command Center and does the County provide this for our City.
It was the consensus of the Commission to move both the Co-location plan and the phone system forward to
the next agenda for action.
May26, 2015 REGULAR COMMISSION MEETING
C. Maintenance Bond Code.
AGENDA ITEM #lA
JUNE8,2015
Page4
Mr. Hubsch summarized his staff report stating staff recommends reducing the maintenance bond
requirements in Section 24-233 from 100% to 15%. He answered questions from the Commission.
Discussion ensued.
It was the consensus of the Commission to move this forward to the next agenda for discussion.
D. Proposed Ordinance Creating a Seaside Community Advisory Council.
This item was taken out of sequence and acted on earlier in the meeting.
9. City Manager
A. City Manager's Report.
• 90-Day Calendar (June-August 2015)
Mr. VanLiere stated he had nothing additional to report.
10. Reports and/or requests from City Commissioners and City Attorney
Commissioner Hill
• Stated they need to have the ability to control over-serving at Dancin' in the Streets and need
to address parking issues.
• Tree Canopy group formed a website on Facebook which was pretty harsh on the
Commission. Stated he believes they were misinformed on the action the Commission took.
He suggested that Mr. November do an education session with the constituents who have
issues with that so they have background information on what the Commission is doing to
address the issue.
Commissioner Daugherty
• Stated he agreed with Commissioner Hill regarding Dancin' in the Streets.
• Reported he will not be here at the next meeting.
• Wished everyone luck in the next election.
Commissioner Beckenbach
• Complimented the police presence at Darrein' in the Streets.
• Stated trash is overflowing onto the beach and he would like to see more trash cans during Dancin' in
the Streets and other times and those who clean the beach should be doing it more often.
Mayor Woods
• Would like to see recycling bins put out in addition to trash bins.
• Asked the Chief to come up with a solution to the fake service dogs.
• Stated following Dancin' in the Streets she also went to Gospel in the Park. Commissioner
Beckenbach added that Gospel in the Park was a great place to dance.
• Sidewalks will be part of strategic planning follow-up workshops which will be June 22 and July 13 at
5:00pm.
• Budget workshops are tentatively scheduled for August 12 & 19 at 5:00pm in the Chamber.
May26, 2015 REGULAR COMMISSION MEETING
AGENDA ITEM #lA
JUNE8,2015
PageS
• Stated she was invited to be on Mayor-elect Lenny Curry's transition team. She stated he has invited
all three beaches mayors to be on the team. She stated one of the items she will bring up will be the
zip codes stating whether an address is either Atlantic Beach or Jacksonville, which is useful during
911 calls.
Adjournment
There being no further business to come before the Commission, Mayor Woods declared the meeting
adjourned at 8:43 p.m.
ATTEST:
Donna L. Bartle, CMC
City Clerk
Carolyn Woods
Mayor/Presiding Officer
AGENDA ITEM:
DATE:
SUBM ITTED BY:
BACKGROUND:
STAFF RE PORT
City of Atlantic Beach
Comm ission Meeting
Di sas ter Plann in g: Co -l ocat ion Sit e Selection
April 30,2015
Keith Randich, IT Dire ctor /cf._
AGENDA ITEM #3A
J UNE 8, 2015
City Staff has plans fo r operating th e Ci ty 's comp uter faci lities in the event of i'ln impending storm . P lans fo r
maki ng th e IT fun ctio ns ava il able inc lu de removing th e computer serv ers from th e City Hall computer room
before the an·iva l of the storm. After th e storm has passed, th e IT Depart ment would install th e se rvers back in
City Hall if power and air co nditi onin g was in service, or at an offsite lo ca ti on if it was no t. The tim e required to
brin g back cert a in appl icat ions could be meas ured in days.
In the past few years, the IT Departmen t ha s begun to imp lement an alternate pl an to place hi gh priority co mputer
app li ca ti ons i n rem o te locations that would not be affected by a loca l emerge ncy . T he Ci ty's webs ite run s on a
co mputer i.n Lawrence, KS. The Ent erpri se appli ca tion (Finance, Utility Billin g, Payroll , Bu ilding Permits, etc.)
res ides in a data center in Atlant a. Th is proj ect entails the pl aceme nt of the City's new phone sys tem and e ma il
servers in a co-location data center purposely built to withstand the ef fe cts of a seri ous storm.
Ph one calls and email would be a bl e to be received even ifthe Cit y it sel f is without power. Ph one calls co uld be
tran s ferred to cell ph o nes or roll ed over to vo ice ma il !'or proc essing afi er th e sto rm. Access to emai ls (as well as
th e Enterprise appli catio n and website) wo uld be mad e fro m com puter ta bl et and laptop devices wherever lnlem et
access and office space were ava il ab le. Wh e n power and a iJ co nditi oni ng is res tored to Cit y Ha ll , staff would
return and resume operations as normal.
BUDGET: $10,000 is in the 2014-2 0 15 Ci ty Man age r Bu dget for the Co-loca tion site contrac t.
RECOMMENDATION: Staff recommends au thoriza tion for Lh e City Manager Lo sign the service agreement
between the Ci ty and Co logix for $1221 per month.
ATTACHMENTS: City Co-Location Project Powerpoinl
REVIEWED BY CITY MANAGER: J/ft £/a-1-7 ;.:'{R6 4
AGENDA ITEMS 113A & 3B
JUNE 8, 2015
City Co-Location Project
MAY 20 15
KE IT H H/\ND I CH, lr DIREC TOR
Co-Location Concept
Hou se th e Ci ty's highest priority comp uter applications in an environment that wou ld not be
affected by an emerge ncy event in the City (storm, fire).
High es t Prio rity applications
Enterprise Application (Fin a nce, Billing, Pe rmitting, Payroll)
Police Dispatch and Record Management
Emai l
Phone Syste m
Website
During an em ergency, the appli cations above could be accessed from remotely unti l the Ci ty
f ac ilities ar e operational.
--.
,I . -.
1
AGENDA ITEMS #3A & JB
JUNE 8, 20 15
Co-Locat ion Plan
Pl an is to h ou se Ci ty computers that run t h e email application an d the new phon e system at a
co-location site.
The phone sys tem will be able to take and route ca lls if either t he City compu ter room or the
colo site is ou t of service.
The email applicatton will continue to operate if the City com puter room is out of service.
Oth er City computers (Document Managem en t, File Se r ve rs, et c.) wou ld be physica lly moved to
the colo site until the City compu ter faci lity wa s operationa l.
New City Phone System
Rep l ace 75 Ph on es in City Hal l, PO, Public Works, Water Treatme nt Pl an t, Wa t er Plants 1 & 2
Remotely Moni tored 24 I 7
Integrated with the City's DR Plan
Auto Att endant Answer
Main City Line, Pollee Dispatch, Utility Billing
Call Reco r ding
Ca ll Accoun ting and Repor ting
Phone Usage
Ca ll Trackin g
2
Costs
Budget -$102,500
$10,000
Pho ne System
Co-location Site
AGEN D A I TEMS #3A .& 38
J UNE 8, 20 15
Phone system, phones, software li ce nses, training, i nsta ll atio n, 7 x 24 monitoring, ca ll reco rdi ng,
and support -$64,000
Ser ve rs for Voice mai l and Phone n etwork ma nagement-$8000
Colo space-$500 setup+ $15,000 I year
Fi rewall and r ou t er at DR Site-$6000
Data and Phone li r;es-$1 3,200 I year
$18,000 I year -t u rn off existing analog phones
$4800 savings on phone lines annua lly
I . --• •
...... -~ ... ~ --....~/::::.:..• --
Co sts
Budget $112,500
Fixe d $78,500
Recu rri ng
$2350 I mo .. 5 months $11 ,750
UnderBudget $2~250
•.-----,
3
AGENDA ITEM:
DATE:
SUBMITTED BY:
BACKGROUND:
STAFF REPORT
City of Atlantic Beach
Co mmi ss ion Meeting
New City Phone System
April30, 2015
Keit h Randich , IT Director /ct..
AGENDA lT I~M u:m
JlJNE 8, 20 15
The City uses the origin al ana log phone system that was installed when th e C ity Ha ll building was constructed.
The Police Station ba s their own pho ne syste m. That sys tem is at capacity and cannot add addi ti o nal phones. 111
addition, it does not provide vo ice mailboxes for all emp loyees, most notabl y police oflicers. Neither system has
the option to answer a nd dire ct ca ll s with an auto-attendant. We regul arly experience di[{icult ly acquiring phon e
equ ipment that ca n wo rk with the analog ph one li nes. 1n a City eme rgen cy, a sma ll number of phones ca n be
fornarde d, but most calls to th e City would go unan swered.
Staff examined a numb er of vendors provid ing digital phone systems using technology ca ll ed Voice over lP
(Vo Jl>). We elected a syste m from Shoretel as the best fit for the City. This sys tem gives us th e capabi lity of
providing multiple line s to a ll p hones, vo icemail boxes for all staff, call recording, and auto-attendant answering
for the City ca ll centers suc h as City Hall , Police Departme nt, and Utility Billing. T his system a ll ows th e Cit y to
reduce the num ber of phone lines I hey rent from the phone compa ny by 33%. The design of the phone system
also a ll ows it to operate in the even t of a powe r outage in the City. A portio n of the phone sys tem wo uld be
housed at a co-location s ite, and would receive and forward ca ll s, as we ll as record voice mail messages during an
eme rgency.
Com muni cat ion Pl a1ming Corp orati on of J ac kso nville subm itted the low qu ote of$62, 167 .39 for the phone
sys tem. However, staff is recommending that the City co ntract with Ve1teks Cons ultin g of Ocala for $64,285 .96.
Doth companies are provid ing the sa me ph one sys tem . Vertcks' qu ote includes 24 by 7 system monitoring.
Because the phone system will req uir e support in t he evenings and weekends (prima rily in the Poli ce
Department), th is add iti ona l featu re and its associated cost was deemed necessary.
BUDGET: $102,500 is in the 20 14-20151T Department Cap ital Budget fo r the New Ci ty Phone System
RECOMMEND A TTON: Staff recommends authoriza ti on for the City Manager to sig n the purchase agreement
between th e C ity and Vcrteks Consu lt ing for the amo unt of$64,285.96.
ATTACHMENTS: City Co-Locat ion Proj ect Powerpoint
City of Atlantic Beach
AGENDA ITEM #4A FINANCIAL REPORT JUNE 8, 2015
April 2015
Cash Balances
Prior Current Dollar Percent
Fund(s) 03/31/15 04/30/15 Change Change
General $ 8,949,430 $ 8,674,628 $ (274,802) -3.07%
Tree Replacement 17,837 19,306 1,469 8.24%
Convention Development Tax 77,142 70,370 (6,772) -8.78%
Local Option Gas Tax 221,107 248,602 27,496 12.44%
Better Jax 1/2 Cent Sales Tax 666,185 704,036 37,851 5.68%
Police Training, Forfeiture, Grants, etc. 139,584 136,135 (3,449) -2.47%
Capital Projects 3,055,777 3,066,568 10,791 0.35%
Utility 5,042,644 5, 174,124 131,480 2.61%
Sanitation 717,950 409,416 (308,534) -42.97%
Building Code Enforcement 1,605,293 1,591,568 (13,725) -0.85%
Storm Water 1,683,905 1,729,451 45,546 2.70%
Pension -Police 6,193 (6,193) -100.00%
Pension -General 85,897 68,769 {17,128} -19.94%
Total $ 22,268,943 $ 21,892,972 $ (375,970) -1.69%
Total Restricted Cash 7,054,738
Total Unrestricted Cash $14,838,235
Cash and Investments
Annual Prior Current Dollar Percent
Account Yield 03/31/15 04/30/15 Change Change
Bank of America -Depository $ 6,437,313 $ 5,963,323 $ (473,989) -7.36%
Delaware Diversified Inc. 2.64% 2,529,136 2,531,332 2,196 0.00%
Hartford Floating Rate Bond A 4.34% 1,538,937 1,556,624 17,687 1.15%
lnvesco Floating Rate A 4.05% 745,662 751,453 5,790 0.78%
MainStay Short Term Duration High Yield A 3.86% 2,611,851 2,637,821 25,970 0.99%
Lord Abbett St Duration Inc A 2.61% 3,007,529 3,017,402 9,872 0.33%
Putnam Diversified Inc. 4.23% 1,677,513 1,688,028 10,514 0.63%
Alliance Limited Duration High Income A 2.96% 1,207,121 1,215,532 8,411 0.70%
Voya Floating Rate 3.73% 2,507,933 2,525,511 17,578 0.00%
MSSB Money MarkeUCash 2,462 2,462 0 0.00%
SBA-Florida Prime 334 334 0 0.01%
Cash on Hand 3,150 3,150 0.00%
Subtotal $ 22,268,942 $ 21,892,972 $ (375,970) -1.69%
Police Pension Investments $ 8,829,504 $ 8,876,152 $ 46,648 0.53%
General Pension Investments 15,903,005 15,970,511 67,506 0.42%
Subtotal $ 24,732,509 $ 24,846,663 $ 114,154 0.46%
Total $ 47,001,450 $ 46,739,635 $ (261 ,816) -0.56%
• Denotes the 30 day SEC Yield Anualized
AGENDA ITEM #4A
City of Atlantic Beach JUNE 8,2015
FINANCIAL REPORT
April2015
Revenues
Annual YTD YTD Dollar
Fund I (Footnote) Estimate Estimate Actual Variance
General $ 11,335,175 $ 6,609,673 $ 8,132,543 $ 1,522,870
Convention Development Tax 88,300 51,499 61,320 9,821
Local Option Gas Tax 435,909 254,275 258,610 4,335
Better Jax 1/2 Ct Sales Tax 714,864 416,997 436,565 19,568
Police Training, Forfeiture & Grants 99,954 57,469 40,042 (17,427)
Grants 91,386 53,305 (53,305)
Capital Projects 230,000 134,155 119,880 (14,275)
Utility 8,303,752 4,843,797 4,960,560 116,763
Sanitation 2,123,709 1 '171 ,584 1,076,675 (94,909)
Building Code Enforcement 446,000 260,148 216,993 (43,155)
Storm Water
Pension -Police
Pension -General
1,135,500 662,368 661,960 (408)
1,440,505 840,280 986,233 145,953
2,127,619 1,241 '100 1,764,397 523,297
Total $ 28,572,673 $ 16,596,650 $ 18,715,778 $ 2, 119,128
Analysis of Major Variances
In general, the major variances are created when the actual funds received-to-date are
different from the percentage of the budget elapsed-to-date. Highlighted variance explanations
follow:
General Fund has a positive variance of $1,522,870. Most of the variance is due to the
timing of receipt of ad valorem taxes, the majority of which are received in late November
and December.
Grant Fund has a negative variance of $53,305. FDLE withholds initial reimbursements
until certain criteria have been met. In May, FDLE began reimbursing for grant
expenditures. This variance will continue to decrease as the year progresses.
Utility Fund has a positive variance of $116,763. The positive variance is a result of
receiving grant reimbursement in current year for prior year expenditures.
Pension Funds reflect significant, year to date positive variances due to the increased
value of investments, $145,953 for Police Officers and $523,297 for General Employees.
Percent
Variance
23.04%
19.07%
1.70%
4.69%
-30.32%
-100.00%
-10.64%
2.41%
-8.10%
-16.59%
-0.06%
17.37%
42.16%
12.77%
City of Atlantic Beach AGENDA ITEM #4A
FINANCIAL REPORT JUNE 8,2015
April2015
Expenses
Annual YTD YTD Dollar
Department Estimate Estimate Actual Variance
Governing Body $ 41,665 $ 24,276 $ 22,026 $ 2,250
City Administration 2,691,488 1,569,764 1,287,653 282,111
General Government 965,031 495,608 355,757 139,851
Planning and Building 493,820 287,938 249,896 38,042
Public Safety 8,440,668 4,922,511 2,822,228 2,100,283
Recreation and Special Events 364,353 212,464 205,666 6,798
Public Works 8,328,143 4,875,227 3,294,230 1,580,997
Public Utilities 9,263,936 5,930,482 3,790,268 2,140,214
Pension -Police 753,119 439,278 369,347 69,931
Pension -General 957,880 558,740 645,457 (86,717}
Total $ 32,300,103 19,316,288 13,042,528 $6,273,760
Annual YTD YTD Dollar
Resource Allocation Estimate Estimate Actual Variance
Personnel Services $ 9,754,374 $ 5,689,422 $ 4,978,653 $ 710,769
Operating Expenses 11,646,312 6,655,472 6,255,806 399,666
Capital Outlay 7,359,569 4,292,994 699,020 3,593,974
Debt Service 2,152,818 1,869,614 286,199 1,583,415
Grants and Aids 38,820 22,357 36,395 (14,038}
Transfers 1,348,210 786,429 786,455 (26}
Total $ 32,300,103 $ 19,316,288 $ 13,042,528 $ 6,273,760
Analysis of Major Variances
In general, the major variances are a result of timing differences created between the percentage of budget
elapsed-to-date and actual expenditures. Highlighted variance explanations follow:
Public Safety reflected a $2,100,283 positive variance due primarily to the timing of capital expenditures
related to the new Public Safety building.
Public Works had a positive variance of $1,580,997. Most of the variance is the result of project activity
budgeted that has not been started/completed-see Project Activity Schedule.
Public Utilities had a positive variance of $2,140,214. Most of the variance is the result of project activity
budgeted that has not been started/completed -see Project Activity Schedule.
Capital Outlay had a positive variance of $3,593,974. Most of the capital and project expenditures occur
in the middle to latter part of the fiscal year.
Debt Service reflects a significant variance of $1,583,415. The budgeted principal and interest
payments for October of this year were paid on September 30, 2014.
Percent
Variance
9.27%
17.97%
28.22%
13.21%
42.67%
3.20%
32.43%
36.09%
15.92%
-15.52%
32.48%
Percent
Variance
12.49%
6.01%
83.72%
84.69%
-62.79%
0.00%
32.48%
City of Atlantic Beach AGENDA ITEM #4A
FINANCIAL REPORT JUNE8,2015
April2015
Project Activity-Current Year Activity Only
Project YTD YTD
Project Name Number Budget Actual Encumbrances Balance Status
Public Safety:
Design & Construct New Police Building PS1501 2,600,000 193,955 2,406,045 s
$2,600,000 $ $ 193,955 $ 2,406,045
Public Utilities:
Reclaim Water Facility PU0805 135,399 121,330 14,069 0 I
PT Repair at Lift Station C PU1306 6,500 6,500 c
lnline Valve Installation PU1404 36,515 19,651 16,599 265 I
Effluent Outfall Replacement PU1408 11,625 11,624 1 I
Effluent Pump at WWTP PU1409 14,478 14,478 0 I
Connect A 1 A at Mallard Cove PU1410 126,662 650 6,662 119,350 D
Well Logging -6 Wells PU1501 30,000 30,000 s
Update Models PU1502 30,000 11,838 18,162 E
Replace WM on Seminole Rd 5-Way to Atlantic Blvd PU1503 700,000 700,000 E
Replace Effluent Outfall Line-Sherman Point (Cost Share) PU1504 320,000 320,000 I
Lining of Wetwell at Mimosa Cove Lift Station PU1505 19,505 5,550 13,954 1 I
Lining of Wetwell at Fairway Villas Lift Station PU1506 20,341 6,200 14,141 0 I
Clean and Televise Effluent Gravity Outfall to ICW PU1507 15,218 15,218 s
Fence/Wall at WWTP PU1508 80,000 80,000 s
Replace Irrigation System With Reuse System PU1509 20,000 2,990 690 16,321 s
Subtotal $ 1,566,243 $ 189,186 $ 92,956 $ 1 ,284,100
Parks Maintenance:
Rose Park Development PM1302 5,276 5,293 (17) c
Russell Park Tennis Courts 1-2 PM1401 98,136 98,136 0 c
Electric Gate at Dutton Island Park PM1404 4,466 4,272 194 I
Russell Park Renovation PM1501 250,000 250,000 s
Howell Park Parking Lot lmprovemens PM1502 25,000 25,000 s
Donner Park Playground Lights PM1503 10,000 10,000 s
Bull Park Playground Equipment & Swing PM1504 75,000 36,772 37,180 1,047 s
Dutton Island Road Improvements PM1505 25,000 25,000 s
Marsh Project Pedestrian Path PW1408 97,220 27,249 69,971 0 E
March Overlook & Kayak Launch PW1409 300,000 1,700 298,300 E
Subtotal $ 890,098 $ 173,422 $ 107,151 $ 609,525
Public Works:
Robert Street Ditch PW1404 14,213 14,212 I
Salt Air/Sturdivant Drainage and Sidewalk lmprovmts PW1406 132,700 132,700 E
Seminole Streetscape PW1407 316,660 8,957 57,702 250,002 E
Saltair Drainage Improvements PW1411 250,000 250,000 E
South End of Seminole Road Drainage CIP PW1412 650,000 650,000 E
Batting Cage Mat I Russell Park PW1416 10,966 10,966 c
Bike Racks & Street Lights PW1501 16,252 16,252 s
Francis Avenue Drainage Improvements (CDBG) PW1502 94,200 94,199 1 E
Begonia Street W 6th toW 9th-Design Only PW1503 30,000 30,000 s
City Hall Parking Lot Lighting -Last Section PW1504 10,000 10,000 s
Subtotal $ 1,524,991 $ 19,923 $ 548,813 $ 956,255
Total $ 6,581,332 $ 382,531 $ 942,875 $ 5,255,926
Status Key
A -Bid/RFP Advertised I -Project In-progress
8 -Bid Awarded N -Complete/Non-Capital
C -Project Completed R-Re-budget Next Fiscal Year OR Re-Evaluated
D -Design Completed S -Staff Researching
DE -Deferred X -Project Cancelled
E -Design Phase
AGENDA ITEM:
SUBMITTE D BY :
DATE:
BAC KGROUND:
C ITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
ST AFI7 REPORT
S ign Amottization
Je re my llubsc h ~
13 uilc!ing and Zon in g Directo r T-.Lf
May 12,20 15
AGENDA ITEM f/1).
JUNE 8, 20 15
The City's sig n code origin all y stated th at a ll nonco nforming s igns were to co me into
comp li ance by January 1, 20 15. ln December of2014, th e deadline was cha nged to June I , 20 15
in ord er to for the city and s taff to furth e r eva .lu ate th e co de and to see how Neptun e Beach
hand led th e ir s ig11 amo rti za ti o n. ln March of2015, Neptune Beach dec ide d to remove the sunset
provision of their nonco nfor min g sign code. T his means th at nonco nfo rmi ng signs w ill be
all owed to rcmuin in place until th ey co me in to comp li ance natural ly.
A t t he May 1 l 111 Co mm iss ion mee ti ng, the Com mi ss ion vo ted to dir ect sta n· t o create a sig n
ordi na nce that removes the s un se t provision for nonconforming s igns. Thi s means
nonco nfor min g s ig ns w ill on ly have to co me into co mp li ance with th e sig n code when they meet
th ese cond iti ons: Any cha nge lo th e s tru ctu r al supp or ts or s truc tural materials , including
temporary relocat ion associated wi th routine main tenance of a property any change which
increases th e illuminat ion; any change whi ch inc reases the height of a sign; any c hange, which
a lt ers the material used for the di splay area or face area by more than 25%; any replace me nt
re qui red as th e re sult of an acc iden ta l ac t or weather-re la ted act; any re placemen t of an
abandoned sign; any c ha nge necessary for compliance w ith Flor.id a Buildin g Code req uirements .
The Co mmi ssion also disc usse d crea tin g a wa iver process for signs. The c ur rent sign code allows
property owne rs to apply for a zo nin g va ri ance or waiver related to signage.
BUDGET: None.
RECOMMENDATION: /\pprove Ordin ance 60-15-20
ATTACHMENTS: Proposed Ordi nance 60-15-20
REVIE WED BY C JTY MANAGER:
ORDINANCE NO. 60-15-20
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH,
FLORIDA, REPEALING SECTION 17-51(5) OF CHAPTER
17, ARTICLE IV OF THE CODE OF ORDINANCES,
RELATING TO SIGNS AND ADVERTISING
STRUCTURES; REMOVING THE TIME DEADLINE FOR
NONCONFORMING SIGNS TO COME INTO
COMPLIANCE; PROVIDING FOR CONFLICT;
PROVIDING FOR SEVERABILITY; AND PROVIDING AN
EFFECTIVE DATE.
AGENDA ITEM #7A
JUNE8,2015
WHEREAS, the City Commission of the City of Atlantic Beach, Florida, made
substantial revisions to and amended the City's sign ordinances on September 91h, 2002; and
WHEREAS, the 2002 sign ordinance amendments included provisions for amortization
of non-conforming signs; and
WHEREAS, the City Commission now finds that a f01mal amortization deadline is no
longer necessary and therefore desires to amend Section 17-51(5) of Chapter 17, A1iicle IV, of
the Atlantic Beach Code of Ordinances.
NOW THEREFORE, BE IT ENACTED BY THE CITY COMMISSION ON
BEHALF OF THE PEOPLE OF THE CITY OF ATLANTIC BEACH, FLORIDA:
SECTION 1. Code Amended. That Section 17-51(5) ofthe Code of Ordinances, relating
to the Signs and Advertising Structures of the City of Atlantic Beach, Florida, is hereby repealed
as follows:
Sec. 17-51. Nonconforming Signs
~ Not'vvithstanding the preceding provisions of pm·agraphs (1)
through (4), all signs permitted 'vvithin the commercial and
industrial zoning districts pursuant to section 17 6 of this chapter,
shall be made to conform with the provisions of this chapter as
may be amended on or before June 1, 2015.
ORDINANCE NO. 60-15-20
Page 1 of2
AGENDA ITEM #7A
JUNE 8, 2015
SECTION 2. Conflict. If any pmiion of this ordinance is in conflict with any portion of
any other ordinance, then the provisions of this ordinance shall govern.
SECTION 3. Severability. If any section, sentence, clause or phrase of this ordinance is
held to be invalid or unconstitutional by any court of competent jurisdiction, then said holding
shall in no way affect the validity of the remaining pmiions of this ordinance.
SECTION 4. Effective Date. This Ordinance shall take effect immediately upon its final
passage and adoption.
PASSED by the City Commission on first reading this 26th day ofMay 2015.
PASSED by the City Commission on second and final reading this 8th day of
June 2015.
ATTEST:
DONNA L. BARTLE,
City Clerk
CAROLYN WOODS,
Mayor, Presiding Officer
Approved as to fmm and cmTectness:
RICHARD KOMANDO,
City Attorney
ORDINANCE NO. 60-15-20
Page 2 of2
STAFF REPORT
City of Atlantic Beach
Commission Meeting
AGENDA ITEM #78
JUNE 8, 2015
AGENDA ITEM: ORDINANCE NO. 70-15-17
DATE:
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH,
FLORIDA AUTHORIZING THE MAYOR TO EXECUTE
AN INTERLOCAL AGREEMENT WITH THE CITY OF
JACKSONVILLE, CITY OF JACKSONVILLE BEACH,
THE TOWN OF BALDWIN AND THE CITY OF NEPTUNE
BEACH PROVIDING FOR THE DISTRIBUTION
FORMULA FOR DIVIDING THE PROCEEDS OF THE
LOCAL OPTION GAS TAX; PROVIDING AN EFFECTIVE
DATE.
May 26, 2015
SUBMITTED BY: Nelson VanLiere, City Manager <:2
BACKGROUND:
BUDGET:
As the governing body of Duval County, the City of Jacksonville passed
Ordinance 2013-820 on May 27, 2014 authorizing an Interlocal Agreement
between the municipalities of Duval County for creating a distribution formula to
divide the Local Option Gas Tax proceeds. The ordinance passed by The City of
Jacksonville reissues the Local Option Gas Tax for an additional twenty years
beginning September 1, 2016 and continuing through August 31, 2036. The
formula is simply Atlantic Beach's population divided by the total county
population based on estimates provided by the State of Florida annually. This is
the same formula that we have used in the past. The purpose of this agreement is
to replace the expiring agreement.
The City of Atlantic Beach budgeted $434,909 for fiscal year ended September
30, 2015. This is an estimate provided by the State of Florida. The annual
proceeds have been over $410,000 for a number of years. The funds collected
are only to be used for transportation expenditures as defined by Section
336.025(7), Florida Statutes.
RECOMMENDATION: Staff recommends approval of Ordinance No. 70-15-17, authorizing an
Interlocal Agreement with the Cities of Atlantic Beach, Jacksonville, Neptune
Beach, Jacksonville Beach and the Town of Baldwin for the distribution of Local
Option Fuel Taxes and to authorize the Mayor and City Manager to sign the
Interlocal Agreement when the ordinance is passed.
ATTACHMENTS: Ordinance No. 70-15-17
Exhibit A -Interlocal Agreement for the distribution of Local Option Fuel Taxes
with the Cities of Atlantic Beach, Jacksonville, Jacksonville Beach, Neptune
Beach and the Town of Baldwin.
City of Jacksonville Ordinance 2013-820
ORDINANCE NO. 70-15-17
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH,
FLORIDA AUTHORIZING THE MAYOR TO EXECUTE
AN INTERLOCAL AGREEMENT WITH THE CITY OF
JACKSONVILLE, CITY OF JACKSONVILLE BEACH,
THE TOWN OF BALDWIN AND THE CITY OF NEPTUNE
BEACH PROVIDING FOR THE DISTRIBUTION
FORMULA FOR DIVIDING THE PROCEEDS OF THE
LOCAL OPTION GAS TAX; PROVIDING AN EFFECTIVE
DATE.
AGENDA ITEM #7B
JUNES, 2015
WHEREAS, the City of Jacksonville, City of Atlantic Beach, The City of Jacksonville
Beach and The Town of Baldwin are entering into an Interlocal agreement pursuant to and in
compliance with the provisions of Section 336.025(3)(a)(l), Florida statutes; and
WHEREAS, the City of Jacksonville has passed Ordinance 2013-820 reissuing the Local
Option Gas Tax for a twenty year period beginning September 1, 2016 and authorizing an inter-
local agreement; and
WHEREAS, the City of Atlantic Beach is dependent upon this revenue source to fund
transportation expenditures including maintenance of our streets and stormwater system; and
WHEREAS, the City Commission of the City of Atlantic Beach, Florida, finds that the
adoption of this ordinance is in the best interest of Atlantic Beach, Florida and its citizens.
NOW THEREFORE, BE IT ENACTED BY THE CITY COMMISSION ON
BEHALF OF THE PEOPLE OF THE CITY OF ATLANTIC BEACH, FLORIDA:
SECTION 1. Adoption and Incorporation of Recitals. The City Commission of the City
of Atlantic Beach, Florida adopts the recitals outlined above and incorporates them herein as a
part of this ordinance.
SECTION 2. Authorization. The Mayor is authorized to execute an Interlocal
Agreement with the City of Jacksonville, City of Jacksonville Beach, City ofNeptune Beach and
Ordinance No. 70-15-17 Page 1 of2
AGENDA ITEM #7B
JUNE8,2015
the Town of Baldwin providing for the distribution fmmula for dividing the proceeds of the
Local Option Gas Tax as described in Exhibit A, attached hereto and incorporated by reference.
SECTION 3. Effective Date. This Ordinance shall take effect immediately upon its final
passage and adoption.
PASSED by the City Commission on first reading this __ day of ______ _
2015.
PASSED AND DULY ADOPTED with a quorum present and voting, by the City
Commissioner this __ day of _______ ,, 2015.
ATTEST:
DONNA L. BARTLE,
City Clerk
Approved as to fmm and conectness:
RICHARD KOMANDO,
City Attorney
Ordinance No. 70-15-17
CAROLYN WOODS,
Mayor, Presiding Officer
Page 2 of2
INTERLOCAL AGREEMENT
AGENDA ITEM #7B
JUNE8,2015
WHEREAS, the parties hereto are the City of Jacksonville Beach, the City of
Atlantic Beach, the City of Neptune Beach, and the Town of Baldwin, hereinafter referred
to as the "Cities" and the City of Jacksonville; and
WHEREAS, the parties have entered into dialogue pursuant to creating a
distribution fonnula for dividing the proceeds of a proposed local option gas tax of up to the
maximum amount allowed by law per gallon upon every gallon of motor fuel and special
fuel sold in Duval County and taxed under the provisions of Chapter 206, Florida Statutes, as
authorized to be imposed by the governing body of Duval County by Section 336.025, Florida
Statutes; and
WHEREAS, the Council of the City of Jacksonville acting as the governing body of
Duval County, Florida, proposes to levy said tax for a period of up to the maximum
number of years allowed by law beginning September 1, 1985; and
WHEREAS, the parties hereto are entering into this Inter-Local Agreement
pursuant to and in compliance with the provisions of Section 336.025(3)(a)(l), Florida
Statutes; and
WHEREAS, the parties hereto agree that the distribution formula for said tax as derived
herein below is in the best interest of all the citizens of Duval County, Florida;
Now, therefore, it is agreed:
I. Each or the parties hereto shall receive a distribution proportion of the local
option gas tax in the percentage amount calculated by dividing each patiy's latest annual
population total, as calculated and cetiified annually by the State of Florida Depmiment of
Administration, by the latest annual population total of Duval County as likewise calculated
and cetiified. This percentage amount shall be revised annually during the tenn or the tax as the
population figures calculated and certified by the Department of Administration are revised.
2. The tax monies collected and distlibuted as provided herein shall be utilized only
for transpmiation expenditures, as the term is defined in Section 336.025(7), Florida Statutes.
3. This agreement shall be subject at all times to the provisions of Section
336.025, Florida Statutes, and to such rules and regulations promulgated by the State of Florida,
Department of Revenue.
4. This agreement supersedes and replaces that cetiain similar Interlocal Agreement
agreed to and executed by the parties hereto in June, 1985.
Ordinance No. 70-15-17
Exhibit A
Page 1 of 3
AGENDA ITEM #7B
JUNE8,2015
EXECUTED as of the dates indicated herein below· by the parties hereto.
WITNESSES:
Attest: ------------------------City Clerk
SEAL
WITNESSES:
Attest: ------------------------City Clerk
SEAL
WITNESSES:
Attest: --------------------
City Clerk
SEAL
CITY OF JACKSONVILLE BEACH
By: ______________________ _
Mayor
City Manager
Date: ---------------------
CITY OF ATLANTIC BEACH
By: ______________________ _
Mayor
City Manager
Date: -----------------------
CITY OF NEPTUNE BEACH
By: ---~ ~ -~----
Mayor
City Manager
Date: -----------------------
Ordinance No. 70-15-17
Exhibit A
Page 2 of 3
WITNESSES:
~{Ylzo:tqc~ L,~-
/
A~
l" A~fV\.~
Town Bfrif
SEAL
WITNESSES:
Attest: ---------------------------Corporation Secretary
SEAL
Form Approved:
Assistant General Counsel
TOWN OF BALDWIN
AGENDA ITEM #7B
JUNE 8, 2015
By: 'S"VAN--rc:-c--...~,..j
--~~~------------------
Mayor
City Manager
CITY OF JACKSONVILLE
By: ____ _
Mayor
Date: ------------------------
G:\SHARED\Mlahmeur\Exhibits\Amendment Exhibits\2013-820 (Gas Tax)\Beaches lnterlocal Agmt-Gas Tax 4.11.14.doc
Ordinance No. 70-15-17
Exhibit A
Page 3 of3
AGENDA ITEM #7B
JUNE 8, 2015
Substituted & Rereferred 4122114
Jl._rnended 5 I 2 7 I 14
1 Introduced by Council President Gulliford and Substituted by the
2 Rules Committee and amended by the Finance Committee:
3
4
ATIACH.tif
5 ORDINANCE 2013-820-E
6 AN ORDINANCE AMENDING SECTION 799.101 (TAX
7 IMPOSED; LIMITATION) , CHAPTER 799 (LOCAL
8 OPTION GAS TAX) , ORDINANCE CODE, TO REISSUE
9 THE LOCAL OPTION GAS TAX FOR A 20 YEAR PERIOD
10 BEGI~lliiNG SEPTEMBER 1, 2016, AND CONTINUING
11 THROUGH AUGUST 31, 2036; PROVIDING FOR
12 MUNICIPAL CODE EDITOR'S NOTE; APPROVING AND
13 AUTHORIZING THE MP.YOR AND THE CORPORATION
14 SECRETARY TO EXECUTE AN INTERLOCAL AGREEMENT
15 BETWEEN THE CITY OF JACKSONVILLE AND THE
16 JACKSONVILLE TRANSPORTATION AUTHORITY FOR
17 ALLOCATION OF THE LOCAL OPTION GAS TAX, THE
18 TRANSPORTATION 1 I 2 CENT SALES TAX, PERMITTED
19 PURSUAt'\IT TO §212.055(1) (D) (2), FLORIDA
20 STATUTES, AND THE CONSTITUTIONAL GAS TAX,
21 PERMITTED PURSUANT TO §206.47, FLORIDA
22 STATUTES; PROVIDING THAT THE CITY'S 1 CENT
23 PORTION OF THE LOCAL OPTION GAS TAX BE
24 ALLOCATED WITH 80% DEDICATED TO ROADWAY
25 MAINTENANCE AND THE REI~INING 20% DEDICATED TO
26 BICYCLE AND PEDESTRIAN IMPROv~MENTS ON OR
27 ALONG ROADVV'AYS AND CITY RIGHT OF WAY AND
28 REQUIRING APPROVAL BY AT LEAST T1fJO-THIRDS
29 MAJORITY OF ALL COUNCIL MEMBERS TO CHANGE
30 ALLOCATION; APPROVING AND AUTHORIZING THE
31 MAYOR AND THE CORPORATION SECRETARY TO EXECUTE
1
2
3
4
5
6
7
8
9
10
11
12
13
AGENDA ITEM# 7B
JUNE8,2015
Substituted & Rereferred 4/22/14
Amended 5/27/14
Al\J INTERLOCAL AGREEHENT BETWEEN THE CITY OF
JACKSO~viLLE AND THE CITY OF JACKSONVILLE
BEACH, THE CITY OF ATLANTIC BEACH, THE CITY OF
NEPTUNE BEACH, AND THE TOV'JN OF BALDWIN FOR THE
DISTRIBUTION FORHULA FOR DIVIDING THE PROCEEDS
OF THE PROPOSED LOCAL OPTION GAS Tl\X;
REQUESTING ADMINISTRATION TO FILE SUBSEQUENT
LEGISLATION TO INCORPORATE CH&~GES TO 2005-
898-E TO REFLECT UPDATED BUDGETS; PROVIDING AN
EFFECTIVE DATE.
BE IT ORDAINED by the Council of the City of Jacksonville:
Section 1. Amending Section 799.101 (Tax imposed;
14 limitation), Chapter 799 (Local Option Gas Tax), Ordinance Code.
15 Section 799.101 (Tax imposed; limitation), Chapter 799 (Local
16 Option Gas Tax), Ordinance Code, is hereby amended to read as
17 follows:
18 CHAPTER 799. Local Option Gas Tax.
19 * * *
20 Sec. 799.101. Tax imposed; limitation.
21 There is hereby imposed a tax, hereinafter known as the local
22 option gas tax, in the amount of six cents upon every gallon of
23 motor fuel and special fuel sold in the General Services District
24 and taxed under the provisions of F.S. Ch. 206. This tax shall be
25 effective on September 1, ±-9-8-6-2016 and shall continue through
26 August 31, ~ 2036.
27 * * *
28 Section 2. Municipal Code Editor's Note. The Jacksonville
29 1'1unicipal codifiers are directed to include an editorial note in
30 the Jacksonville Municipal Cocte to read as follows:
31 The initial Local Option Gas Tax, allowed by Florida Statutes
-2 -
1
2
3
4
AGENDA ITEM # 7B
JUNE 8,2015
Substituted & Rereferred 4/22/14
Amended 5/27/14
§336.025, was for a period from September 1, 1986 to August
31, 2016. 85-793 §1; 91-819-441 §1. The Local Option Gas tax
was reissued pursuant to law via Ordinance 2013-820-E.
Section 3. Approval and Authorization for Interlocal
5 Agreement with Jacksonville Transportation Authority. There is
6 approved, and the Mayor, or his designee, and Corporation Secretary
7 are hereby authorized to execute and deliver, for and on behalf of
8 the City, the Interlocal Agreement between the City of Jacksonville
9 and the Jacksonville Transportation Authority attached hereto as
10 Third Revised Exhibit 1, labeled as "Third Revised Exhibit l, Third
11 Revised JTA Interlocal Agmt, May 20, 2014 -Finance", for the Local
12 Option Gas Tax Sales Tax , the Transportation 1 I 2 Cent Sales Tax,
13 permitted pursuant to §212. 0 55 ( 1) (d) ( 2) , Florida Statutes, and the
14 Constitutional Gas Tax, permitted pursuant to §206.47, Florida
15 Statutes, allocations 2016-2036.
16 Section 4. Use of City's 1 cent gas tax. Of the 1 cent
17 Local Option Gas Tax which the City shall receive from collections
18 as remitted by DOR, 80% shall be dedicated to roadway maintenance,
19 while the remaining 20% shall be dedicated to bicycle and
20 pedestrian improvements on or along roadways and City right of way.
21 Changes to the allocation provided herein shall require approval by
22 at least a two-thirds majority of all Council Members.
23 Section 5. Approval and Authorization for Interlocal
24 Agreement with the City of Jacksonville Beach, the City of Atlantic
25 Beach, the City of Neptune Beach, and the Town of Baldwin for the
2 6 distribution formula for dividing the proceeds of the proposed
27 local option gas tax. There is approved, and the Mayor, or his
28 designee, and Corporation Secretary are hereby authorized to
29 execute and deliver, for and on behalf of the City, the Interlocal
3 0 Agreement between the city of ,Jacksonville and the City of
31 Jacksonville Beach, the City of Atlantic Beach, the City of
-3 -
AGENDA ITEM # 78
JUNE 8,2015
Substituted & Rereferred 4/22/14
Amended 5/27/14
1 Neptune Beach, and the Town of Baldwin attached hereto as Exhibit
2 2, for the distribution formula for dividing the proceeds of the
3 proposed local option gas tax.
4 section 6. Subsequent legislation modifying 2005-898-E to
5 reflect updated budgets. The Administration is hereby requested to
6 file legislation which would attach an updated Work Program which
7 was attached to 2005-898-E as Exhibit 1. The updated Work Program
8 would account for projects and current budgets which were, or are
9 to be, accomplished under the Better Jacksonville Plan as amended.
10 Section 7. Effective Date. This Ordinance shall become
11 effective upon signature by the Mayor or upon becoming effective
12 without the Mayor's signature.
13
14 Form Approved:
15
16 /s/ Paige Hobbs Johnston
17 Office of General Counsel
18 Legislation Prepared By: Margaret M. Sidman
19 G:\SHARED\LEGIS.CC\2014\Sub\2013-820 Rules.doc
-4 -
AGENDA JTEM:
SUBM ITTED BY:
DATE:
BACKGROUND:
C ITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
Maintenance Bond Code
J eremy Hubsch /J/l.J
Bui lding and Zon in g Di rector if'""'""~
May 12,20 15
AGENDA ITEM JI8A
JUNE 8, 211 15
Whenever the City accepts public improvement s in a subdivision, Section 24-233 require s a
maintenance bond for 100% of the cost of improvements. The mainte nance bond is to cover the
cost of accepted improvements for a year. It essentially acts as an insurance policy fo r the City
shall any construction d efa ult s occur.
It has come to the City's attention during rece nt deve lopments that requiring a l 00%
maintenance bond is not in line with many other municipalities. Current ly, Atlantic Beac h and
Jackso nville Beach are the on ly municipalities that require the full 100 %. Neptune Beach, St.
Jo hn s County, Nassau County, and Fl agler County on ly require 15% of the cost of
improvements. Clay Cou nty a nd Flagler Cou nty require I 0%. The City of Jacksonvi ll e is
negotiable.
Public Work s Director Do ug Layton believes that 15 % is suffici ent to cover th e improvements
that the c ity accepts. The city rev iew s plans and conducts inspection s on wo rk th at is accepted.
Mr. Layton believes it is unlikely that ifthel'e are constructions defects or iss ue s, they will cost
the full J 00% of the entire project to repair. Staff wou ld like the Co mmi ss ion to consider
whether or not to keep the maintenance bond requi rement s at l 00% or reduce it to 15%.
BUDGET:
RECOMMENDATION:
l5 %
ATTACHMENTS:
None.
Redu ce maintenance bond requi remen ts in Section 24 -233 from I 00% to
None
REVIEWED BY CITY MANAGER:
--n t/Sha o/~
AGENDA ITEM:
SUBMITTED BY:
DATE:
BACKGROUND:
CITY COMMISSION MEETING
Ordinance creating a Seaside Community Council
Carolyn Woods, Mayor
May 27,2015
AGENDA ITEM# SB
JUNE8,2015
Resilience requires attention across all the rich networks that tie us
together and contribute to our quality of life from our infrastructure
system to our economic systems and our social systems.
Over the course of time there has been a general acceptance of changing
weather pattems that have already led to more intense storms, more
frequent flooding, greater stmm surge, erosion and sea level rise along
the eastem U.S. Many beach and seaside communities, like Atlantic
Beach, are being proactive in their planning efforts to learn, plan, be
prepared for and adjust to these conditions and the risks they pose to our
natural resources, economic vitality and quality of life. Of particular
note is the Southeast Florida Regional Compact.
As commissioners, we are tasked with providing for the health, safety
and welfare of the community and must be aware of all concerns facing
us so we can make good, sound and timely decisions for Atlantic Beach.
There is a vast array of infmmation to leam and plan from including
studies, action plans, policies and ordinances that can guide us in
ensuring our continued growth and stability.
The creation of the Seaside Community Council will help meet our
goals. It is designed to be collaboration between our regional education
system, business community and citizens. With members from local
universities, the business community and citizens all chosen for a variety
of skill sets, the vision for the Council is to keep abreast of innovations,
facilitate obtaining grants, participate in research and analyze pe1iinent
infmmation coming out of other research, and present periodic
summarized repmis that will ultimately help the Commission make
infmmed policy decisions for our seaside community.
BUDGET:
INAUGURAL MEMBERS:
Minimal impact to the budget is anticipated.
Atlantic Beach Residents:
Susan Hughes
Dr. David Lambe1i
Sarah Boren
Janice Waters
Educational Community:
Dr. Quinton White, Jacksonville University
Dr. Josh Gellers, University ofNorth Florida
AGENDA ITEM# 8B
JUNE8,2015
Andrew Miller, The Public Trust Environmental Legal Institute of Florida
Student Liaison:
Reagan Tully, Mayport Coastal Sciences Middle School
RECOMMENDATION: Direct staffto make indicated changes to the draft ordinance, have the
ordinance on the June 22, 2015 meeting agenda for first reading, and
have the appointment of recommended inaugural members on the same
commission meeting agenda as the final reading of the ordinance.
ATTACHMENTS: A draft of the proposed Council ordinance is attached for discussion.
Copy of bios of Inaugural Members
ORDINANCE NO.
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH,
FLORIDA, ADDING PART II -CODE OF ORDINANCES,
CHAPTER 2 -ADMINISTRATION, ARTICLE V. -
BOARDS AND COMMISSIONS, DIVISION 4. CREATING
A SEASIDE COMMUNITY COUNCIL; PROVIDING FOR
SEVERABILITY; AND PROVIDING AN EFFECTIVE
DATE.
AGENDA ITEM# 8B
JUNE8,2015
WHEREAS, the City Commission of the City of Atlantic Beach, Florida, desires to add
Part II -Code of Ordinances, Chapter 2 -Administration, A1ticle V. -Boards and
Commissions, Division 4. -Seaside Community Council to the Atlantic Beach Code of
Ordinances in order to continue a community focus on a range of priorities specific to our
coastal community; and
WHEREAS, the primary role of government is to provide for the health, safety, and
welfare of the community through good governance; and
WHEREAS, good governance provides for the long term sustainability and resiliency
of the community's economic vitality, physical environment and infrastructure, and quality of
human health and social systems; and
WHEREAS, it has become widely acknowledged that global climate changes are
constantly occuning, that sea level rise is occuring and that coastal communities within Florida
are being immediately affected; and
WHEREAS, Atlantic Beach is a Northeast Florida barrier island which by definition
protects the mainland of Jacksonville from the effects of the ocean; and
WHEREAS, it is further acknowledged that the natural resources contained within our
coastal shores help define and add to our economic community, recreational tourism, and our
own quality of life; and
WHEREAS, our natural resources include not only our shores but, also clean drinking
water, tidal estuaries, and a healthy tree canopy; and
WHEREAS, good stewardship of these natural resources leads the way to protection
and growth of our quality of life, tourism and fishing industry, business community viability
and property values; and
AGENDA ITEM# 8B
JUNE8,2015
WHEREAS, effective policies and adaptation strategies are community specific and
based on the evaluation of all available information; and
WHEREAS, the greater Jacksonville area has a vested interest in a healthy and resilient
barrier island system and has an esteemed educational community of higher education that
wishes to collaborate with Atlantic Beach in analyzing existing research, initializing new
research specific to our needs and generally participating in the formulation of information
valuable in mitigation and adaptation strategies to be realized through policy and ordinance
development; and
WHEREAS, our own citizens also have a vested interest, a strong desire to participate
and a diverse wealth of knowledge and experience to bring into the process; and
WHEREAS, the City Commission of the City of Atlantic Beach, Florida, finds that the
adoption of this ordinance is in the best interest of Atlantic Beach, Florida and its citizens.
NOW THEREFORE, BE IT ENACTED BY THE CITY COMMISSION ON
BEHALF OF THE PEOPLE OF THE CITY OF ATLANTIC BEACH, FLORIDA:
SECTION 1. Adoption and Incorporation of Recitals. The City Commission of the City
of Atlantic Beach, Florida adopts the recitals outlined above and incorporates them herein as a
part of this ordinance.
SECTION 2. Code Amended. The City Commission of the City of Atlantic Beach,
Florida hereby amends the Code of Ordinances of the City of Atlantic Beach, Florida as
follows:
PART II -CODE OF ORDINANCES
Chapter 2-ADMINISTRATION
ARTICLE V. -BOARDS AND COMMISSIONS
DIVISION 4.-SEASIDE COMMUNITY COUNCIL
Sec. 2-170
(a) Intent. The Seaside Community Council (SCC) shall advise the City of
Atlantic Beach on sustainability issues relating to economic, environmental and
AGENDA ITEM # 8B
JUNE 8,2015
human health issues affecting the City. Members are to be appointed by the mayor
and approved by the city commission. All SCC members shall serve without
compensation. Any member may be reappointed from term to te1m upon approval
of the city commission. SCC members may serve a maximum of four (4)
consecutive te1ms, except the ex-officio student member shall serve a single one
school-year term.
(b) Members.
1. The Seaside Community Council shall consist of seven (7) voting
members, at least 4 residing in the city, and 1 ex-officio student member.
2. Whenever possible all members should be persons from the following
academic organizations and I or professional fields:
(a.) University of North Florida, Jacksonville University, Florida
State College Jacksonville, University of Florida, or other regional
university or research institute;
(b.) Private Sector Business;
(c.) Coastal Sciences;
(d.) Human Health;
(e.) Communication and Policy;
(f.) Environmental Sciences;
(g.) Energy and or Water;
(h.) Sustainable or Environmental nonprofit;
(i.) Architectural and or Engineering
3. The student ex-officio member shall be emolled at one of these local
schools Mayport Coastal Sciences Middle School, Fletcher Middle School
or Fletcher High School.
4. The members shall elect among themselves the chairman and vice chair.
The SCC shall create an administrative assistant internship; duties will
include but not necessarily be limited to responsibility for minutes and
drafting reports for the commission.
(c) The initial appointments to the SCC shall be as follows:
AGENDA ITEM# SB
JUNE 8, 2015
1. Three (3) members shall be appointed for an initial term of two (2)
years.
2. Four (4) members shall be appointed for an initial te1m of three (3)
years.
Thereafter, each term shall be for a period of two (2) years
(d) Meeting. The Seaside Community Council shall meet monthly and provide a
qumierly repmi to the City Commission.
(e) Ad hoc subcommittees.
1. Subcommittees may be established and abolished by the SCC as needed
or by request of the mayor or commission.
2. Subcommittee members shall be appointed and or removed by the SCC.
Sees. -2-l-+<:}2-171 -2-225.-Reserved.
SECTION 3. Severability. If any section, sentence, clause or phrase of this ordinance
is held to be invalid or unconstitutional by any comi of competent jurisdiction, then said holding
shall in no way affect the validity ofthe remaining pmiions of this ordinance.
SECTION 4. Effective Date. This Ordinance shall take effect immediately upon its
final passage and adoption.
PASSED by the City Commission on first reading this __ day of _______ ,
2015.
AGENDA ITEM# SB
JUNE 8,2015
PASSED AND DULY ADOPTED with a quorum present and voting, by the City
Commissioner this __ day of ______ , 2015.
ATTEST:
DONNA L. BARTLE,
City Clerk
Approved as to fmm and correctness:
RICHARD KOMANDO,
City Attorney
CAROLYN WOODS,
Mayor, Presiding Officer
Seaside Community Council Member Bios
ATLANTIC BEACH CITIZEN MEMBERS:
AGENDA ITEM# 8B
JUNES, 2015
Susan Hughes is a wife, mother and community volunteer in that order. Having lived in multiple
communities all over the world she is aware that what makes for a vibrant, constantly evolving
community is committed and involved community volunteers. Within weeks of moving to Atlantic Beach
in January 2011, Susan joined the Beaches Sea Turtle Patrol and has trained to become a fully permitted
member. The more she learns of the sea turtles plight on our beaches, the more aware she has become of
our own environmental threats and concerns as residents in a seaside community.
In 2013 she joined the Board of the Jacksonville Beach based Green Market and was involved in
their becoming the first Florida farmers market to offer the EBT/SNAP program to help provide
affordable, local, healthy food choices to low income families. Also in 2013 she joined the
Women's Giving Alliance of Jacksonville and has since become the co-chair of their North
Beaches Connector Group, which aims to provide education and outreach for members at the local
level.
Most recently in 2014 she became a board member on the Beaches Town Center Agency and co-
chaired their Full Moon Party. Susan received a Master of Science and Bachelor of A1i Degree
from universities in the UK, has a husband of 35 years, 4 grown boys and lives in Atlantic Beach.
Dr. David Lambert is an Associate Professor in the College of Computing, Engineering, and
Construction. He has taught courses at UNF related to green construction, environmental issues,
sustainability, building codes, and geographic information systems. For the past 25 years, he has
concentrated on building multi-disciplinary teams to develop and evaluate emerging technologies that can
help us study society's impact on the environment (especially our river and coastal resources), and the
impact of the environment on society (e.g., hurricane damage assessment).
Since arriving at UNF in 1999, he has been the Director ofthe Environmental Monitoring, Mapping,
Analysis, and Planning Systems Lab (EMMAPS Lab) and the Advanced Weather Information Systems
Lab (A WISLab ). Over the years, both labs attracted considerable external funding for their research
agendas from over 40 different local, state, federal, and international organizations. Along the way, he
was awarded 3 U.S. Patents, and, based on that technology, co-founded UNF's first technology spinoff
company in 2000 called GeoAge, Inc. ALL of his past projects have been interdisciplinary in nature. In
2004, he received the national "NOAA Environmental Hero Award" for his contributions.
David has been an active member of the UNF Environmental Center's Executive Board since the Center
was formed. He has also been active in professional and community organizations. For instance, he served
on the Board of Directors for the Intelligent Transpmiation Systems Florida Association, and is currently
serving on the Board of the U.S. Green Building Council North Florida Chapter.
Sarah Boren, LEED AP Homes, LEED AP BD+C
Executive Director, U.S. Green Building Council North Florida Chapter (www.usgbcnf.org)
Executive Director, Green Team Project, a project of the Tides Center (www.greenteamproject.org)
Co-Founder & Vice President, NE FL Green Chamber (http://nefl.greencs.org)
Co-Organizer, Sustainable Jacksonville (www.meetup.org/sustainablejacksonville)
Seaside Community Council Member Bios
Sub-Author, My Green Doctor (www.mygreendoctor.org)
Websites: http://www.usgbcnf.org and http://www.greenteamproject.org
AGENDA ITEM# SB
JUNE 8, 2015
Sarah Boren is the Executive Director of the U.S. Green Building Council Nmth Florida Chapter, a
mission driven nonpartisan non-profit organization committed to creating a sustainable region and green
buildings for all within this generation through open, collaborative education, leadership, and action.
Sarah is also the Executive Director of the Green Team Project, a program of the Tides Center and a
solutions-oriented national non-profit that helps individuals and small businesses save money by
becoming environmentally-friendly in their everyday practices. As Co-Organizer of Sustainable
Jacksonville, Sarah is trying to find ways to educate, increase the awareness of, and connect the general
public to green businesses and sustainable efforts in the region. While Sustainable Jax nudges the general
public to get involved and informed, she helped co-found the local NE FL Green Chamber to nudge the
business community to become more sustainable and green the supply chain. Along with her husband,
she is also a small business owner of a child's place Montessori Schools in the Southpoint area. Sarah has
over twenty years of professional experience in the environmental sustainability field in the non-profit,
private and government sectors including at the Smithsonian Institution in DC and green business
consulting in CA. Sarah received her BA in Politics and a minor in Chinese from the University of
Califomia, Santa Cruz in 1991 and a Masters of Environmental Management in Resource Economics,
Policy and Business, including corporate environmental management, from Duke University in 1999.
Her favorite job title is mother of two wonderful girls.
U.S. Green Building Council North Florida Chapter, Green Team Project
Education Duke University Masters in Environmental Management, Resource Economics, Policy,
Environmental Science, Corporate Sustainability
Janice Waters received herBS in Social Studies Education from the Florida State University and
her Masters of Education Leadership and School Counseling from the University of North Florida.
She taught for many years in Tallahassee and Jacksonville and retired as the School Guidance
Counselor of Stanton College after 17 years of service. She was manied to Atlantic Beach
Commissioner Desmond Waters for over 30 years and leamed a great deal about policymaking
and consensus building. Janice has also been a very active and involved community member of
the beaches serving in volunteer positions from 1986 to 2015. Her involvement has ranged from
the Atlantic Beach Solid Waste Committee, to the 281h class of the Jacksonville Beach Citizen
Police Academy, to the Keep the Ferry Effmt. Janice has served on many other boards and in
many other volunteer and advisory positions; cunently she is a Beaches Town Center Board
member, Beaches A1t Fest volunteer and a Beaches' Area Historical Society Member.
During her long service to the community Janice has developed many skills well suited for the
council including problem solving, leadership, organization and coordination, public speaking and
mediation.
Seaside Community Council Member Bios
GREATER AREA COMMUNITY MEMBERS:
AGENDA ITEM# 88
JUNE 8,2015
Quinton White a Professor of Marine Science at, and the Executive Director of, the Jacksonville
University Marine Science Research Institute (MSRI). He received his B.S. degree from N.C.
Wesleyan College, his M.S. degree from the University of Virginia, and completed his Ph.D. at
the University of South Carolina at the Baruch Institute for Marine Biology and Coastal Research.
He is the founding Executive Director of the JU Marine Science Research Institute. The new
LEED Gold certified 32,000 sq. ft. facility opened August 2010. Dr. White joined the faculty at
Jacksonville University in 1976 and has been active in marine science education, and research
concerning the St. Johns River and marine ecosystems. Dr. White serves as a consultant with the
City of Jacksonville Waterways Commission on manatee and water quality issues.
Josh Gellers, PhD, LEED Green Associate, is an Assistant Professor in the Department of
Political Science and Public Administration at the University of North Florida. His research
focuses on environmental law and policy in general, and environmental human rights in particular.
His cunent research examines civil society participation in environmental governance.
Josh's work has appeared in Critical Discourse Studies, International Environmental Agreements,
Journal of Environmental Law and Litigation, Journal of Human Rights and the Environment,
Review of Policy Research, and Sustainability Science. He has served as a researcher for the
Global Roundtable on Climate Change, Center for Research on Environmental Decisions, and
Earth Institute at Columbia University, interned at the U.S. Department of Commerce, City of
Irvine, City of Long Beach, and EcoMedia, a CBS company, and consulted for Siena Club Green
Home and UNDP. Josh runs Enviro Rights Map, a free Google maps-based website which
catalogs constitutional environmental rights throughout the world.
Andrew Miller is the Executive Director/Legal Counsel for The Public Trust Environmental
Legal Institute of Florida, an environmental non-profit dedicated to the zealous protection of
Northeast Florida's "special places".
Andrew came to Florida from the suburbs of Chicago, Illinois. In the hopes of one day attending
law school, he received his Bachelor degree in Political Science from the University of Illinois.
While an undergrad he studied at the University ofNew South Wales in Australia, where he
discovered his passion for the environment. He then went on to study Environmental and
International Law at the University of Florida, Levin College of Law, graduating cum laude with
ce1iificates in Environmental and Land Use Law, Pro Bono work, and Community Service. He
has served in his position with The Public Trust since his graduation from the University of
Florida in May 2008.
STUDENT LIAISON:
Reagan Tully lives in Atlantic Beach, Florida and is cmrently in the ih grade at Mayport Coastal
Sciences Middle School. She is on the honor roll and is an enthusiastic member of the Aquaculture
Team. Reagan looks forward to serving on the Seaside Community Council. She is well-respected
by all of her teachers and team members and comes highly recommended by Principal Katrina
McCray.
AGENDA ITEM:
SUBMITTED BY:
DATE:
STRATEGIC PLAN LINK:
BACKGROUND:
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
90-Day Calendar for the Mayor and Commission
AGENDA ITEM # 9A
JUNE8,2015
Yvonne Calverley, Executive Assistant to the City Manager;c!.--
May 27,2015
None
The 90-day calendar is included on the agenda for the purpose of setting
meeting dates, determining the location, time and whether or not to
videotape special meetings and workshops if the Commission desires.
The rolling 90-day calendar will be revised after receiving input from City
staff and the Commission and will be included in each agenda for
consideration.
Special note:
• Strategic Plan Follow-up Workshops will be held on Monday, June 22nd
and Monday, July 13th (if needed) at 5 pm in the Commission Chamber.
• The next Town Hall Meeting is tentatively scheduled for Saturday, July
18th at 10 am at the Jordan Park Community Center.
• Budget Workshops are scheduled for Wednesday, August 1ih and
Wednesday, August 19th at 5 pm in the Commission Chamber.
BUDGET: None
RECOMMENDATION: Approve the 90-Day Calendar for June through August 2015
ATTACHMENT: 1) Mayor and Commission 90-Day Calendar (June through August 2015)
CITY MANAGER: ~VIA---= Ll.G-t ~
MAYOR AND COMMISSION
June 2015
~U 0:D.\ Y ,\10?'\D.\ Y 'J'L:l ~SD .\ Y \\'Im0:ESD.\ Y TIIURSD.\ Y l.']{ll),\ y S.\TU RD.\ \"
1 2 3 4 5 6
Due Date for
6/22
Agenda Items
7 8 9 10 11 12 13
Commission Mtg Newsletter Due
6:30pm (Mayor)
(lnvoc-Woods)
Videotaped
14 15 16 17 18 19 20
Due Date for
7/13
Agenda Item s
21 22 Strategic Plan 23 24 25 26 27
Follow-up 5 pm
Commission Mtg
6:30pm
(Invoc-Mark)
Videotaped
28 29 30
MAYOR AND COMMISSION
July 2015
SLJ~D .\ Y .\10:-\D.\ Y ·rcJ -:sD.\ Y \\'ED~ESD.\Y TIILJibD.\ Y FRID.\ Y S.\TCRD.\ Y
1 2 3 4
Due Date for
7/27 City Offices 4'b of July
Agenda Items Closed
5 6 7 8 9 10 11
Newsletter Due
(Mayor)
12 13 Strategic Plan 14 15 16 17 18
Follow-up-5 pm Town Hall Mtg
(If needed) Due Date for 10 am
Commission Mtg 8/10 Jordan Park
6:30 pm (lnvoc-Hill) Agenda Items (Tentative) Videotaped
19 20 21 22 23 24 25
26 27 28 29 30 31
Commission Mtg Due Date for
6:30pm 8/24
(Jnvoc-Daugherty) Agenda Items
Videotaped
MAYOR AND COMMISSION
August 2015
s u ;-..:n .\ Y ,\IO~D .\Y TL'I ~SD .\ Y \\'l.m?'\ESD.\ Y Tl IURSD.\ \' I •R[l).\ Y ~.\'J'U RD.\ Y
l
2 3 4 5 6 7 8
Newsletter Due
(Mayor)
9 10 11 12 13 14 15
Commission Mtg Budget Workshop Due Date for
6:30pm 5 pm -Chamber 9/14 (lnvoc-Beckenbach) Videotaped Agenda Items Videotaped
16 17 18 19 20 21 22
Budget Workshop
5 pm -Chamber
Videotaped
23 24 25 26 27 28 29
Commission Mtg Due Date for
6:30pm 9/28
(Jnvoc-Woods) Agenda Items
Videotaped
30 31