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Item 1A 5-26-15 MinutesMINUTES AGENDA ITEM# lA JUNE 8, 2015 REGULAR CITY COMMISSION MEETING May 26,2015 IN ATTENDANCE: Mayor Carolyn Woods Mayor Pro Tern Mark Beckenbach Commissioner Jonathan Daugherty Commissioner Jimmy Hill Commissioner Maria Mark Call to Order/Pledge: CITY HALL, 800 SEMINOLE ROAD City Manager Nelson VanLiere City Attorney Richard Kornando City Clerk Donna L. Bartle Recording Secretary Nancy E. Bailey Mayor Woods called the meeting to order at 6:30 p.m. Commissioner Beckenbach gave the Invocation, followed by the Pledge of Allegiance to the Flag. 1. Approval of Minutes A. Approve the minutes of the Commission Meeting of May 11, 2015. Mayor Woods asked if there were any corrections to the above minutes. There were no corrections, so Mayor Woods stated the minutes will stand as submitted. 2. Courtesy of Floor to Visitors Mayor Woods opened the Courtesy of the Floor to Visitors. She welcomed the audience and explained the process for public comments. Chris Jorgensen, 92 W. 3rd St., asked that the City approve the south gate to be opened at the condos on Club Drive and that the City put in a sidewalk. He also addressed the voting pattern in the last Duval County election. Dr. Josh Gellers, 1701 San Pablo Rd. S., #403, Asst. Prof at UNF -Political Science & Public Admin., spoke in support of the proposed Seaside Community Council stating he was honored to be considered for inclusion in this body. Sarah Boren, 388 8th Street, commended the Commission for considering setting up the Seaside Community Council. John Stinson, 150 12th Street, stated he believes they have many highly technical people in this community and should not have to reach outside the community for people to be on the Seaside Community Council. Stated he is glad to see them talking about the disaster planning but believes the announcement for people who may need help should be sent out more frequently. He asked who is trained to be an incident commander in some event of this nature and since Mr. VanLiere is first in line he believes he needs training on that. He also commended the Commission for hiring Chief Deal. Mayor Woods explained the Seaside Community Council is made up primarily of Atlantic Beach citizens and collaborating with the higher education community that we have. Greg Kupperman, 1895 Live Oak Lane, representing the Beaches Town Center Agency, thanked the City for being a sponsor of Dancin' in the Street festival and providing resources that helped support the festival. May26, 2015 REGULAR COMMISSION MEETING AGENDA ITEM #lA JUNE8,2015 Page2 He gave a report on some of the priorities the Town Center Agency is working on that require funding including the recently installed sculpture at the SW comer of Atlantic Blvd. and Ocean Blvd.; the erection of 3-way finding signs in Neptune Beach, extending the Christmas lighting and updating the decorations, taking inventory of the rusted benches that need to be replaced; installation of pavers in areas that are continuing to get foot trampled; and their updated brochure, which he left copies of. He again thanked the City for their support. No one else from the audience spoke, so Mayor Woods closed the Courtesy of the Floor to Visitors. Item 8D was taken out of sequence and acted on at this time. 8D. Proposed Ordinance Creating a Seaside Community Advisory Council. Mayor Woods explained her proposal to create the Seaside Community Advisory Council stating she spent a lot of time with the original members she would like to nominate to the Council. Discussion ensued. Mayor Woods answered questions from the Commission and further explained why she believes the City would benefit from this Council. Commissioner Beckenbach asked Commissioner Hill to give him a copy of the report he referred to. Mayor Woods asked that he give it to the entire Commission. Further discussion ensued. Due to Commissioner Hill's concerns regarding the Ordinance he was asked to get with the City Attorney and have something provided to the Commissioners for their review before the next meeting. It was the consensus of the Commission to move this forward to the next agenda for further discussion followed by a first reading on June 22. 3. Unfinished Business from Previous Meetings None. 4. Consent Agenda ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE CITY COMMISSION AND WILL BE ENACTED BY ONE MOTION IN THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. SUPPORTING DOCUMENTATION AND STAFF RECOMMENDATIONS HAVE BEEN PREVIOUSLY SUBMITTED TO THE CITY COMMISSION ON THESE ITEMS. A. Acknowledge receipt of Monthly Building Department Report for April 2015 and Financial Report for March 2015. B. Approve the purchase of the covert traffic counter. Mayor Woods read the Consent Agenda. Motion: Approve Consent Agenda Items A and B as read. Moved by Daugherty, Seconded by Beckenbach Votes: Aye: 5-Beckenbach, Daugherty, Hill, Mark, Woods Nay: 0 May26, 2015 REGULAR COMMISSION MEETING MOTION CARRIED 5. Committee Reports None. 6. Action on Resolutions None. 7. Action on Ordinances A. ORDINANCE NO. 60-15-20, Introduction and First Reading AGENDA ITEM #lA JUNE 8, 2015 Page3 AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA, AMENDING CHAPTER 17, ARTICLE IV, SECTION 17-51 OF THE CODE OF ORDINANCES, SIGNS AND ADVERTISING STRUCTURES, TO REMOVE THE DEADLINE FOR NONCONFORMING SIGNS TO COME INTO COMPLIANCE; PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; AND PROVIDING AN EFFECTIVE DATE. Mayor Woods read Ordinance No. 60-15-20 by title. Building and Zoning Director Jeremy Hubsch summarized his staff report and the changes made to the Ordinance. Discussion ensued. Mr. Hubsch answered questions from the Commission. Commissioner Hill stated he will add an item to the June 22 agenda to specifically discuss memorial (monument) signs. Motion: Approve Ordinance No. 60-15-20 as read. Moved by Mark, Seconded by Daugherty Votes: Aye: 5-Beckenbach, Daugherty, Hill, Mark, Woods Nay: 0 MOTION CARRIED 8. Miscellaneous Business (Discussion only) A. Disaster Planning: Co-location Site Selection. B. New City Phone System. IT Director Keith Randich summarized his staff report on the Disaster Plan specific to IT and computer services giving a slide presentation on the Co-location plan. Mr. Randich further summarized his staff report for the new City phone system. He stated staff recommends going with the second cheapest vendor for the phone system due to the 24/7 monitoring offered that the lowest priced vendor did not. City Manager Van Liere explained that IT software and computer items are exempted from the bid process. He stated the Commission can approve that phone system contract without it going out to bid. Discussion ensued. Mr. Randich answered questions from the Commission. Staff was directed to research whether Atlantic Beach could work from the main Incident Command Center and does the County provide this for our City. It was the consensus of the Commission to move both the Co-location plan and the phone system forward to the next agenda for action. May26, 2015 REGULAR COMMISSION MEETING C. Maintenance Bond Code. AGENDA ITEM #lA JUNE8,2015 Page4 Mr. Hubsch summarized his staff report stating staff recommends reducing the maintenance bond requirements in Section 24-233 from 100% to 15%. He answered questions from the Commission. Discussion ensued. It was the consensus of the Commission to move this forward to the next agenda for discussion. D. Proposed Ordinance Creating a Seaside Community Advisory Council. This item was taken out of sequence and acted on earlier in the meeting. 9. City Manager A. City Manager's Report. • 90-Day Calendar (June-August 2015) Mr. VanLiere stated he had nothing additional to report. 10. Reports and/or requests from City Commissioners and City Attorney Commissioner Hill • Stated they need to have the ability to control over-serving at Dancin' in the Streets and need to address parking issues. • Tree Canopy group formed a website on Facebook which was pretty harsh on the Commission. Stated he believes they were misinformed on the action the Commission took. He suggested that Mr. November do an education session with the constituents who have issues with that so they have background information on what the Commission is doing to address the issue. Commissioner Daugherty • Stated he agreed with Commissioner Hill regarding Dancin' in the Streets. • Reported he will not be here at the next meeting. • Wished everyone luck in the next election. Commissioner Beckenbach • Complimented the police presence at Darrein' in the Streets. • Stated trash is overflowing onto the beach and he would like to see more trash cans during Dancin' in the Streets and other times and those who clean the beach should be doing it more often. Mayor Woods • Would like to see recycling bins put out in addition to trash bins. • Asked the Chief to come up with a solution to the fake service dogs. • Stated following Dancin' in the Streets she also went to Gospel in the Park. Commissioner Beckenbach added that Gospel in the Park was a great place to dance. • Sidewalks will be part of strategic planning follow-up workshops which will be June 22 and July 13 at 5:00pm. • Budget workshops are tentatively scheduled for August 12 & 19 at 5:00pm in the Chamber. May26, 2015 REGULAR COMMISSION MEETING AGENDA ITEM #lA JUNE8,2015 PageS • Stated she was invited to be on Mayor-elect Lenny Curry's transition team. She stated he has invited all three beaches mayors to be on the team. She stated one of the items she will bring up will be the zip codes stating whether an address is either Atlantic Beach or Jacksonville, which is useful during 911 calls. Adjournment There being no further business to come before the Commission, Mayor Woods declared the meeting adjourned at 8:43 p.m. ATTEST: Donna L. Bartle, CMC City Clerk Carolyn Woods Mayor/Presiding Officer