Item 3A - Co-locationAGENDA ITEM:
DATE:
SUBM ITTED BY:
BACKGROUND:
STAFF RE PORT
City of Atlantic Beach
Comm ission Meeting
Di sas ter Plann in g: Co -l ocat ion Sit e Selection
April 30,2015
Keith Randich, IT Dire ctor /cf._
AGENDA ITEM #3A
J UNE 8, 2015
City Staff has plans fo r operating th e Ci ty 's comp uter faci lities in the event of i'ln impending storm . P lans fo r
maki ng th e IT fun ctio ns ava il able inc lu de removing th e computer serv ers from th e City Hall computer room
before the an·iva l of the storm. After th e storm has passed, th e IT Depart ment would install th e se rvers back in
City Hall if power and air co nditi onin g was in service, or at an offsite lo ca ti on if it was no t. The tim e required to
brin g back cert a in appl icat ions could be meas ured in days.
In the past few years, the IT Departmen t ha s begun to imp lement an alternate pl an to place hi gh priority co mputer
app li ca ti ons i n rem o te locations that would not be affected by a loca l emerge ncy . T he Ci ty's webs ite run s on a
co mputer i.n Lawrence, KS. The Ent erpri se appli ca tion (Finance, Utility Billin g, Payroll , Bu ilding Permits, etc.)
res ides in a data center in Atlant a. Th is proj ect entails the pl aceme nt of the City's new phone sys tem and e ma il
servers in a co-location data center purposely built to withstand the ef fe cts of a seri ous storm.
Ph one calls and email would be a bl e to be received even ifthe Cit y it sel f is without power. Ph one calls co uld be
tran s ferred to cell ph o nes or roll ed over to vo ice ma il !'or proc essing afi er th e sto rm. Access to emai ls (as well as
th e Enterprise appli catio n and website) wo uld be mad e fro m com puter ta bl et and laptop devices wherever lnlem et
access and office space were ava il ab le. Wh e n power and a iJ co nditi oni ng is res tored to Cit y Ha ll , staff would
return and resume operations as normal.
BUDGET: $10,000 is in the 2014-2 0 15 Ci ty Man age r Bu dget for the Co-loca tion site contrac t.
RECOMMENDATION: Staff recommends au thoriza tion for Lh e City Manager Lo sign the service agreement
between the Ci ty and Co logix for $1221 per month.
ATTACHMENTS: City Co-Location Project Powerpoinl
REVIEWED BY CITY MANAGER: J/ft £/a-1-7 ;.:'{R6 4