Item 1A- Draft MinutesIN ATTENDANCE:
MINUTES
REGULAR CITY COMMISSION MEETING
June 8, 2015
CITY HALL, 800 SEMINOLE ROAD
AGENDA ITEM #lA
JUNE 22, 2015
Mayor Carolyn Woods
Mayor Pro Tern Mark Beckenbach
Commissioner Jimmy Hill
Commissioner Maria Mark
City Manager Nelson Van Liere
City Attomey Richard Komando
City Clerk Donna L. Bmile
ABSENT:
Commissioner Jonathan Daugherty
Call to Order/Pledge:
Mayor Woods called the meeting to order at 6:32p.m. Mayor Woods gave the Invocation, followed by the
Pledge of Allegiance to the Flag.
1. Approval of Minutes
A. Approve the minutes of the Commission Meeting of May 26, 2015.
Mayor Woods asked if there were any conections to the above minutes. There were no conections, so Mayor
Woods stated the minutes will stand as submitted.
2. Courtesy of Floor to Visitors
Mayor Woods opened the Comiesy of the Floor to Visitors. She welcomed the audience and explained the
process for public comments.
Shaughan Moore, 190 Magnolia St., expressed concems regarding the construction on his street stating it is
unorganized; culve1is are crooked and could cause drainage issues and safety hazards; telephone poles are an
issues at the ditch line; and driveways are tom up and have been for weeks.
Nell Johnson, 387 Belvedere St., reported on her experience and the benefits of having the senior citizen
program at the Gail Baker Community Center.
Chris Jorgensen, 92 W. 3rd St., spoke about the Habitat propeliy on Maypmi Road. He also spoke in favor
of the Seaside Community Council and asked that they look into batTier islands from Virginia down. He
offered suggestions on things to look into such as impacts of dredging, drought and increased ships on the
ocean. He suggested having members for each of the communities all the way down the coast.
Mitch Reeves, 1663 Sea Oats Dr., spoke in support of Ordinance No. 70-15-17 and thanked Bill Gulliford
for his help in passing the twenty-year term.
Brad Kennelly, 2265 Beachcomber Trail, referred to documents he sent through an email earlier regarding
the Fleet Landing sign and the Kangaroo sign. He explained he would like to see the Fleet Landing Sign be
relocated back to the original location that was approved by the Commission in 2001 and the Kangaroo
property brought into compliance with the current Code of Atlantic Beach. He highlighted the reasons.
June 8, 2015 REGULAR COMMISSION MEETING
AGENDA ITEM #lA
JUNE 22,2015
Page2
J. David Lambert, 1823 Selva Grande Dr., read a letter from Andrew Miller, Executive Director of The
Public Trust (which is attached and made a part of this Official Record as Attachment A) pertaining to
the Seaside Community Council and explained that he is in agreement with everything that Andy stated in his
letter.
Josh Gellers, 1701 San Pablo Rd. S. Apt. 403 Jacksonville, Professor at the University of North Florida,
explained the reasons the Commission should approve the creation of the Seaside Community Council and
stated the benefits it would have to the City.
No one else from the audience spoke, so Mayor Woods closed the Comiesy of the Floor to Visitors.
Mayor Woods repmied that funding will be determined during the budget process in a few months and the
Recreation department is recommending funds to continue the Senior program.
Item 8B was taken out of sequence and acted on at this time.
8B. Proposed Ordinance Creating a Seaside Community Advisory Council.
Mayor Woods reported that, after hearing comments at the last meeting, she did further research. She
distributed copies of the articles from her research and summarized her findings. She asked Commission Hill
if he brought back any particular changes he wanted to make. Commissioner Hill explained he was planning
on it, but had more questions first. Commissioner Hill explained the reasons for his opposition which
includes protecting the budget of this small city and not trying to solve problems outside of our border. He
further explained that he would support expanding the Council's scope and signing on as a sponsor along
with other communities, but does not want the City of Atlantic Beach to cany the load. City Manager Van
Liere and City Clerk Bmile answered questions from Commissioner Mark regarding the expected budget
impact and staff involvement. Mayor Woods answered questions. Discussion ensued.
It was the consensus of the Commission to move this forward to the next agenda for first reading.
Commission Hill reiterated that he was opposed.
City Attorney Komando asked for clarification that may be incorporated into the ordinance that explains the
process for appointing members after the initial group are appointed. He asked whether the process to appoint
subsequent members would go through the Board Member Review Committee. The Mayor stated that is the
intent and that if it is not clear, we need to make it clear. Mr. Komando stated he would get with the City
Clerk and make sure it happens.
3. Unfinished Business from Previous Meetings
A. Disaster Planning: Co-location Site Selection.
IT Director Keith Randich gave a slide presentation (which is attached and made part of this Official
Record as Attachment B) and explained his staff report and recommendation. He answered questions from
the Commission.
Motion: Approve authorization for the City Manager to sign the service agreement between the City
and Cologix for 3 years for the amount of $1221 per month plus the one-time $500 set up fee.
Moved by Mark, Seconded by Beckenbach
June 8, 2015 REGULAR COMMISSION MEETING
Votes:
Aye: 4 -Beckenbach, Hill, Mark, Woods
Nay: 0
MOTION CARRIED
B. New City Phone System.
AGENDA ITEM #lA
JUNE 22, 2015
Page3
IT Director Keith Randich gave a slide presentation (which is attached and made part of this Official
Record as Attachment C) and explained his staff report and recommendation.
Motion: Approve authorization for the City Manager to sign the purchase agreement between the City
and Verteks Consulting for the amount of $64,285.96 for the new City Phone System.
Moved by Mark, Seconded by Beckenbach
Mr. Randich answered questions from the Commission.
Votes:
Aye: 4-Beckenbach, Hill, Mark, Woods
Nay: 0
MOTION CARRIED
4. Consent Agenda
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE
ROUTINE BY THE CITY COMMISSION AND WILL BE ENACTED BY ONE MOTION IN THE
FORM LISTED BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS.
IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT
AGENDA AND WILL BE CONSIDERED SEPARATELY. SUPPORTING DOCUMENTATION
AND STAFF RECOMMENDATIONS HAVE BEEN PREVIOUSLY SUBMITTED TO THE CITY
COMMISSION ON THESE ITEMS.
A. Acknowledge receipt ofthe Financial Report for April2015.
Mayor Woods read the Consent Agenda.
Motion: Approve Consent Agenda Item A.
Moved by Woods
Votes:
Aye: 4 -Beckenbach, Hill, Mark, Woods
Nay: 0
MOTION CARRIED
5. Committee Reports
None.
6. Action on Resolutions
None.
June 8, 2015 REGULAR COMMISSION MEETING
7. Action on Ordinances
A. ORDINANCE NO. 60-15-20, Public Hearing and Final Reading
AGENDA ITEM #lA
JUNE 22, 2015
Page4
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA, AMENDING CHAPTER 17,
ARTICLE IV, SECTION 17-51 OF THE CODE OF ORDINANCES, SIGNS AND ADVERTISING
STRUCTURES, TO REMOVE THE DEADLINE FOR NONCONFORMING SIGNS TO COME INTO
COMPLIANCE; PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; AND PROVIDING
AN EFFECTIVE DATE.
Mayor Woods read Ordinance No. 60-15-20 by title. She opened the Public Hearing.
Brad Kennelly, 2265 Beachcomber Trail, reiterated his comments from earlier regarding the Fleet Landing
sign and the Kangaroo sign and stated he believes the City should enforce the Sign Ordinance and go with a
monument sign.
No one else from the audience spoke so the Mayor closed the Public Hearing.
Building and Zoning Director Jeremy Hubsch summarized his staff repmi and the changes made and
answered questions from the Commission. Discussion ensued.
Motion: Approve Ordinance No. 60-15-20 as read.
Moved by Mark, Seconded by Beckenbach
Votes:
Aye: 4 -Becken bach, Hill, Mark, Woods
Nay: 0
MOTION CARRIED
B. ORDINANCE NO. 70-15-17, Introduction and First Reading
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA AUTHORIZING THE MAYOR TO
EXECUTE AN INTERLOCAL AGREEMENT WITH THE CITY OF JACKSONVILLE, CITY OF
JACKSONVILLE BEACH, THE TOWN OF BALDWIN AND THE CITY OF NEPTUNE BEACH
PROVIDING FOR THE DISTRIBUTION FORMULA FOR DIVIDING THE PROCEEDS OF THE
LOCAL OPTION GAS TAX; PROVIDING AN EFFECTIVE DATE.
Mayor Woods read Ordinance No. 70-15-17 by title.
City Manager Nelson VanLiere explained the Ordinance.
Motion: Approve Ordinance No. 70-15-17 as read by title.
Moved by Mark, Seconded by Beckenbach
Votes:
Aye: 4-Beckenbach, Hill, Mark, Woods
Nay: 0
MOTION CARRIED
June 8, 2015 REGULAR COMMISSION MEETING
8. Miscellaneous Business (Discussion only)
A. Maintenance Bond Code.
AGENDA ITEM #lA
JUNE 22, 2015
PageS
Mr. Hubsch summarized his staff report explaining why staff recommends reducing the maintenance bond
requirements in Section 24-233 from 100% to 15%. Doug Layton further explained the bond and answered
questions from the Commission. Mayor Woods suggested that staff look into the Habitat PUD in order to
answer questions raised.
It was the consensus of the Commission to move this forward in the process to the Community Development
Board.
B. Proposed Ordinance Creating a Seaside Community Advisory Council.
This item was taken out of sequence and acted on earlier in the meeting.
9. City Manager
A. City Manager's Report.
• 90-Day Calendar (June -August 20 15)
Mr. VanLiere reported the following:
• Last week, the City received the preliminary estimate for the property tax values showing the total
value for Atlantic Beach went from 1.275 Billion to 1.361 Billion, a 6.7% increase.
• The information in the newspaper about Atlantic Beach not passing an ordinance implementing the
second homestead exemption for senior citizens was incorrect, we passed it in 2000.
• There is a new Union representative for LIUNA, Ronnie Burris; it was previously Andy Beemis. The
union went without a business partner for quite some time. We had negotiated a contract last year but
was unable to get them to sign off on it, but now with the new manager we were able to and will begin
negotiating the next one.
• The Strategic Planning report was received today and has been posted to your Sharefile accounts; this
document will be discussed at the Workshop on June 22, 2015.
• Mr. Van Liere and Chief Deal met with Patsy Bishop and the Neptune Beach Assistant Chief
regarding the alcohol consumption at the Dancing in the Streets event to see if they can come up with
ideas on how to scale it back a bit; asked the Commission for feedback on any concems they may
have regarding the event. Commissioner Hill suggested putting a mechanism in place to make sure
they do not over serve alcohol.
• Thursday moming several staff members will attend a hurricane training exercise in Jacksonville
Beach.
• He has not heard any feedback on the 2005 study regarding the roundabout since he sent it out a while
back and with the upcoming budget season near, he wanted to know if the Commission has any
interest in bringing the topic back into discussions. The consensus was not to pursue a roundabout as a
traffic solution at this time.
• Asked for direction on whether or not to pursue a cart-friendly ordinance. The consensus was to work
with the City Attorney and draft an ordinance that would make our streets cart-friendly.
• The next agenda will include the CRA proposal.
• Listened to the complaints mentioned tonight about the Saltair project and plans to jump on that in the
morning. He explained there were some delays due to the phone company not getting out of our way
and a few other things like that, but we will see what we can do to make it better. Commissioner Mark
June 8, 2015 REGULAR COMMISSION MEETING
AGENDA ITEM #lA
JUNE 22, 2015
Page 6
would like an internal policy that when there is a delay that the affected neighbors be notified.
Commissioner Beckenbach agreed with that and believes there should be more of a proactive
approach. Commissioner Hill suggested a project board be posted in the City and updated at least
weekly.
Someone in the audience spoke up about safety issues at the bus stop on Mayport Road and Plaza Drive.
Mayor Woods stated that the public works director and police chief should contact her to discuss the issues.
10. Reports and/or requests from City Commissioners and City Attorney
City Clerk Bartle
• Reported she will be attending the Florida Association of City Clerk Summer Academy in Orlando
from Monday, June 22nd through Wednesday, June 24th and Nancy Bailey will fill in for her at both
the Workshop and Regular meeting on June 22nct.
Commissioner Mark
• Reported she has been reappointed to the Growth Management and Economic Affairs Policy
Committee with the Florida League of Cities and will hold their legislative conference in June.
Also, Jeremy Hubsch has been appointed to the Committee, so they will both attend the
League of Cities policy meeting on June 24th and 25t 11 •
• Plans to attend the pension workshop prior to that meeting.
• Reported she and Commissioner Hill attended the ethics training in the City of Jacksonville
and completed 3 of the 4 hours; the last hour is to be done online.
• Asked City Manager Van Liere if he had heard any more on the bus shelters. Mr. Van Liere
stated he had driven around town to look at the different styles of shelters and believes the
intersection that the lady was referring to was privately owned all the way up to the sidewalk
which is why the bench is sitting on the sidewalk. He explained we would have to get with the
owner and ask them to get some kind of right of way to actually put a shelter there. He stated
he agrees that is probably the place he can see people dashing to the bus and crossing the road
in a hurry which is a dangerous situation. Commissioner Mark described the possible hazards
and wondered if JTA would be open to looking at moving it to a different location away from
that one intersection.
City Attorney Komando
• Reported he was asked at the last meeting whether or not there could be some included
attachment or inse1i as it relates to the Charter Review Amendments. He spoke to the
Supervisor Holland today and he indicated they can, but it is incumbent on us to deliver to him
what it is we want to include in the ballot and we do pay for our printing costs; estimating the
document to be 15 pages, the cost would be about $2.00 per mailer. Discussion ensued. They
decided not to do a fifteen-page mailer. Mayor Woods suggested putting copies of the
proposed Charter Amendments at the library and City Hall. Commissioner Hill expressed
interest in using our newsletter to send out a synopsis including a link to additional
infmmation and/or instructions on where citizens can go to pick up a full copy. After fu1iher
discussion, it was decided the City Attorney would come up with a one-page mailer that would
list the amendments and include a link to our website for more information as well as
instructions on where they can pick up copies.
June 8, 2015 REGULAR COMMISSION MEETING
Commissioner Hill
AGENDA ITEM #lA
JUNE 22, 2015
Page7
• Recognized that the gentleman who commented on the signs had brought the issue up before
and wanted to make it known that the Commission is not ignoring it.
• Acknowledged the Boy Scout in the audience and thanked him for coming out.
Mayor Woods
• Reported she had received mail from Realtors.com which had an opening headline called "Demand
for Walkable Urbanism Driving the Economy". She explained it covers ideas that the Commission
has been discussing and thought they might want to look into it.
Adjournment
There being no further business to come before the Commission, Mayor Woods declared the meeting
adjourned at 8:46p.m.
ATTEST:
Donna L. Bartle, CMC
City Clerk
Carolyn Woods
Mayor/Presiding Officer
1 RBLic
TRUST
Environmental Legal Institute of Florida
City of Atlantic Beach
City Commission
800 Seminole Road
Atlantic Beach, FL 32233
June 8t\ 2015
Re: Public Comments Regarding Seaside Community Council
June gth, 2015 Public Meeting
ATTACHMENT A
CC Minutes of 6/8/15
PLEASE INCLUDE THESE COMMENTS AS PART OF THE PUBLIC RECORD
FOR THE JUNE s™, 2015 PUBLIC MEETING
Dear Commissioners:
My name is Andrew Miller and I wish to briefly address you with regards to the
potential Seaside Community Council. I am one of the nominees to potentially serve on
this council and I believe it could be helpful to your deliberations to explain why I
believe such a council will be beneficial to the City of Atlantic Beach specifically, and
Northeast Florida generally.
In last weeks Florida Times Union two editorials ran on the same page. One took
the view that seismic airgun testing off our coast should be encouraged, so as to collect
data useful in energy exploration in order to wean the U.S. of foreign oil. The other took
the position that seismic airgun testing should be discouraged, citing concerns over
damage to migratory patterns and feeding habits of marine mammals. Both editorials
ended with the exact same quotation, "Denying knowledge is denying the opportunity to
make an informed decision on a topic critical to our future." This is the point precisely.
Not everyone will agree on the causes, the impacts, or even the existence of, some
of the issues facing the City of Atlantic Beach. These issues may include things like
dune restoration, sto1m water, "green" building, beach renourishment, and the tree
canopy. But everyone, on each side of these issues, can certainly agree that the City of
Atlantic Beach must make informed decisions on topics critical to our future. The
council's job will be to assist the Commission in making these informed decisions.
If anyone is concerned that the council will be packed with environmentalist
activists with a biased agenda, I invite the inclusion of others with varied perspectives to
join the council, so long as they are willing to do the work it will require to serve the City
of Atlantic Beach. I am willing to do said work.
As for my own bias, I do not deny that I advocate for the environment, but who
on the Commission doesn't? Certainly every commissioner, and more importantly, every
resident of the City of Atlantic Beach, wants nothing but the best for our local, regional,
and even global environment. But I have another bias, and that is towards saving, and
even making, the City of Atlantic Beach money. As a taxpayer, I do not want my money,
or that of my neighbors, to go to waste. As an environmental advocate I have learned
that many relatively simple changes will not only help the environment, but just as
impottantly to many, will also save, or even earn, money. Just one example, a recent
study found that 9,771 Northeast Florida jobs were related to hunting, fishing, and
wildlife viewing, with retail sales of $390 million each year. Certainly we can all agree
that promoting jobs and increasing revenue for Northeast Florida is a worthy goal. And
the fact is that there are many possibilities for helping the environment and saving or
even earning money at the same time.
And so it is that we simply disagree on the weight to be given to certain issues, the
priority of our various goals, and the methods of achieving those goals. It will be up to
the Commission to digest the information the council delivers, and decide which issues to
tackle, which goals to set, and which methods to adopt to achieve those goals. Thus in
the end, the agenda, efforts, and achievements of the Seaside Community Council will
match that of the Commission.
The City of Atlantic Beach has an opportunity to be a leader in Northeast Florida,
and to better serve the residents of the City of Atlantic Beach through knowledge. I ask
that you vote in favor of establishing the Seaside Community Council, and I ask that you
participate in its operation, so that your residents can best capitalize on preserving our
unique natural resources and protecting the city's financial future.
Sincerely,
/s/ Andrew Miller
Andrew Miller
Executive Director
The Public Trust
ATTACHMENT B
CC M inutes of 6 /8/15
City Co-Location Project
JUN E 20 1 5
KEIT H RAND IC H, IT DIREC TOR
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-~~~·-~ ..... ~,.....:--..~-·._......--.---~·--.
Highest Pr iority App l icat ions
-------
Website
Enterprise Applicati on (F i nance, Bil l ing, Perm itting, Payro ll )
Emai l
Phon e System
Po lice Dispatc h an d Record Manageme nt
1
Capa bili t y Gai ned by t he Cit y
Have the abil ity to com muni cate between Citi zens, Elect ed Officials, and St aff at th e most cr itical
time surrounding an emergency :
-Immediately before
-Immediately after
Avoid th e delays that are built in to the old Emergency Plan
Co -Locat ion Site
2
Features of the Fac ility
l 4/7/365 Support
Radund ant Pmve r N+l Generato r 1250 KVN
15,000 G~llo n' of Diesel
Costs for Colo space
Bu dget -$10,000 Co -loca ti on Site
24,000 Squoro fee t
Raised fl oor
Multiple CI Hiers
Colo sp ace -$500 se tu p + $1 5,0~/ yea r ($5 000 in FY 20 14/15)
~
.. . •' ' :·· ....
3
New
Phone System Project
JU N E 20 1 5
KEI T H RAN DIC H, IT DI REC TOR
New City Phone Syst em
ATTACHMENT C
CC Minutes of6/8/15
Repl ace 75 Ph ones in City Hall, PD, Public Wo rks, Water Trea tm ent Plant, Water Plant s 1 & 2
New Fea tu res :
o Re mo tely M o nito re d 24 I 7
o Integra t ed w i th t he City's DR Pl an
• Auto Attendant A nswe r
Main City Line, Pollee Dispatch, Utlllty Bill ing
o Ca ll Recording
o Ca ll Accounti ng and Reporting
Phone usage
Call Tra cking
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4
Cost s
Budget -$102,500
$78,000
• $13,200 I ye ar
Phone Sys t em
One time costs
Annual costs ($4400 In FY 20 14/15)
Ph one sys tem, phones, so ftware licen ses, training, insta llation, 7 x 24 monitoring, call recording,
and support-$64,000
Servers fo r Voice m ai l and Ph o n e n e twork management -$8000
Firewa ll and Ro uter at DR Site -$6000
Data and Phone lines -$13,200 I year
• $18,000 I year -tu rn off existi ng ana log phone s
$4800 savings on phone lines annually
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5