Item 4B- 911 Interlocal AgreementAGENDA ITEM:
DATE:
SUBMITTED BY:
BACKGROUND:
STAFF REPORT
City of Atlantic Beach
Commission Meeting
911 Inter-Local Agreement FY 2014 (Revised)
June 9, 2015
I. Michael Deal, Chief of Police
AGENDA ITEMS #4B
JUNE 22, 2015
On June 3, 2015, the City of Atlantic Beach was notified by the City of Jacksonville that the amount of
911 User Fee distributions they provided on the 911 Inter-Local Agreement submitted to City
Commission on April13, 2015 was incorrect. The correct amount should be $48,603.00 not $49,511.00
as it was listed on page 2 of the original agreement. This was a processing enor made at the City of
Jacksonville.
Duval County collects a user fee on all telephone lines in the county to offset the costs of providing E911
services. The City of Jacksonville purchases the E911 emergency equipment for the answering stations to
include the three (3) beaches cities.
The City of Atlantic Beach will receive a distribution propmiion of the 911 User Fee calculated by taking
the total call taker salary and benefits from Atlantic Beach and multiplying that amount by the percentage
of employees whose sole responsibility is to take calls instead of dispatching. Since the City of Atlantic
Beach does not employ just call takers, this percentage is based on the percentage of call-takers with the
Jacksonville Sheriffs Office.
BUDGET: Based on the above calculation, the maximum amount to be distributed to the City of
Atlantic Beach by the City of Jacksonville for Fiscal Year 2014-2015 is $48,603.00.
RECOMMENDATION: Staff recommends the approval of the 9-1-1 Inter-Local Agreement for the
Distribution of 911 Funds for Call-Taker Salaries. Staff also recommends authorization for the Mayor
and City Manager to sign the 911 Inter-Local Agreement between the City of Atlantic Beach and the City
of Jacksonville.
ATTACHMENTS: 91llnter-Local Agreement
REVIEWED BY CITY MANAGER;-=n Ya...-..~
INTERLOCAL AGREEMENT
BETWEEN
THE CITY OF JACKSONVILLE, FLORIDA
AND
THE CITY OF ATLANTIC BEACH, FLORIDA
AGENDA ITEM #4B
JUNE 22, 2015
THIS INTERLOCAL AGREEMENT is made and entered into as of this day
of , 2015, by and between THE CITY OF JACKSONVILLE, FLORIDA, a
consolidated municipal/county govemment, making the General Services District (hereinafter
refened to as "JACKSONVILLE") and THE CITY OF ATLANTIC BEACH, FLORIDA, a
municipal corporation, within the General Services District (hereinafter refened to as
"ATLANTIC BEACH") for the purpose of distributing proceeds collected and set aside via the
9-1-1 User Fee to be used to pay a portion of the salaries and related expenses for 9-1-1 Call
Takers for that pmiion of their time spent answering and handling 9-1-1 calls under the
provisions of Section 365.172 (9), Florida Statutes, as authorized to be imposed by the goveming
body of Duval County (hereinafter refened to as the "Project").
RECITALS:
WHEREAS, in 2014, the pmiies have made and entered into an Interlocal Agreement,
City Contract #5629-46 (hereinafter refened to as the "Agreement" for the Project; and
WHEREAS, said Agreement was in effect until September 30, 2014, and
WHEREAS, the Council of JACKSONVILLE, acting as the goveming body of Duval
County, Florida, has authorized the fees collected to be used to fund an Interlocal Agreement
wherein ATLANTIC BEACH will receive its pro rata share to be used for lawful purposes; and
IN CONSIDERATION of the mutual promises and covenants herein contained and for
other good and valuable consideration, the parties agree as follows:
1. The above stated recitals are accurate, true and correct and, by this reference, are
incorporated herein and are made a part hereof.
2. Calculation of the 9-1-1 Distribution
2.1 ATLANTIC BEACH shall receive a distribution proportion (hereinafter
refened to as the "Distribution") of the 9-1-1 User Fee calculated by taking the projected total
call taker salary and benefits (if projected salaries and benefits are not available, the previous
four qumiers will be used instead of the projection) from ATLANTIC BEACH, multiplying that
amount by the call taker percentage (percentage of employees that handle calls instead of
dispatching calls, if not available, the Jacksonville Sheriff's Office percentage will be utilized),
and multiplying that amount by the five year weighted average of 9-1-1 calls (if calls are not
segregated by emergency/non-emergency, then the Jacksonville Sheriff's Office average will be
utilized).
2.2 If the available net revenues (total 9-1-1 revenue less 9-1-1 administration
salaries & benefits and operating expenses) are greater than or equal to the total calculated
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AGENDA ITEM #4B
JUNE 22, 2015
Distributions of the five Public-Safety Answering Points (Jacksonville Sheriffs Office, City of
Jacksonville Fire Department, City of Atlantic Beach, City of Jacksonville Beach, and City of
Neptune Beach) then the entire Distribution will be available to ATLANTIC BEACH. If the
available net revenues are less than the total calculated Distributions of the five Public Safety
Answering Points (hereinafter referred to as "PSAPS"), than ATLANTIC BEACH will receive
its pro-rated share based on the percentage of its Distribution to the total calculated Distribution
ofthe five PSAPS.
2.3 The maximum amount to be distributed by JACKSONVILLE as a result of
this calculation for ATLANTIC BEACH for Fiscal Year 2014-2015 is "FORTY EIGHT
THOUSAND, SIX HUNDRED AND THREE and 00/00 DOLLARS ($48,603)"
2.4 The Distribution shall be remitted to the respective City Manager or
Finance Director or his/her designee on a qumierly basis.
2.5 In each succeeding fiscal year, the Jacksonville Sheriffs Office will
recalculate the Distribution to ATLANTIC BEACH, by updating the infmmation referenced in
Section 2.1 and 2.2. The Jacksonville Sheriffs Office 9-1-1 Coordinator will notify ATLANTIC
BEACH ofthe maximum Distribution in the first quarter of the succeeding fiscal year.
3. The 9-1-1 User Fees collected and distributed as provided herein shall be utilized
only for call taker salaries and associated expenses, as provided for in Section 365.172(9),
Florida Statutes.
4. ATLANTIC BEACH, by accepting funds, hereby agrees to provide an audit or
accounting of such funds and the manner in which they were expended in accordance with
Section 11.45, Florida Statutes.
5. ATLANTIC BEACH hereby acknowledges full payment and performance under all
prior agreements on this subject and hereby waives any right to asseli any claim for failure of
performance in prior years.
6. The salary period covered under this Agreement shall be retro-active to October 1,
2014 and shall be in effect from the date it is recorded on the Official Records of Duval County
until September 30, 2019.
7. This Agreement may be te1minated by either of the parties upon 90 days written
notice of such termination to the other pmiies of this Agreement.
8. JACKSONVILLE will record this Interlocal Agreement in the Official Records of
Duval County, as required by Section 163.01(11), Florida Statutes.
[Remainder of page intentionally left blank. Signature page follows immediately.]
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AGENDA ITEM #4B
JUNE 22, 2015
IN WITNESS WHEREOF, the City of Jacksonville, by and through its respective
authorized representatives, has caused this Agreement to be executed on the day and year first
above written.
ATTEST:
By: _________ _
James R. McCain, Jr.
Corporation Secretary
STATE OF FLORIDA)
)ss.
COUNTY OF DUVAL)
CITY OF JACKSONVILLE
By: ____________ _
Alvin Brown, Mayor
The foregoing instrument was acknowledged before me this day of _____ _
2015, by Alvin Brown and James R. McCain, Jr., the Mayor and Corporation Secretary
respectively, of the City of Jacksonville, a municipal corporation in Duval County, Florida.
Such persons: (notary must check applicable bm.)
D are personally known to me; or
D produced a cmTent driver's license as identification; or -------
0 produced as identification
___________ (Sign)
___________ (Print)
NOTARY PUBLIC
My Commission expires: -------
(NOTARIAL SEAL)
In compliance with the Ordinance Code of the City of Jacksonville, I do hereby cetiif)r
that there is an unexpended, unencumbered and un impounded balance in the appropriation to
cover the foregoing Agreement and that provision has been made for the payment of the monies
provided therein to be paid.
Form Approved:
Office of General Counsel
Director of Finance
City Contract Number: -----
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AGENDA ITEM #4B
JUNE 22, 2015
IN WITNESS WHEREOF, the City of Atlantic Beach, by and through its respective
authorized representatives, has caused this Agreement to be executed on the day and year first
above written.
ATTEST:
By: _________ _
Donna L. Bartle, City Clerk
800 Seminole Road
Atlantic Beach, FL 32233
STATE OF FLORJDA)
)ss.
COUNTY OF DUVAL)
CITY OF ATLANTIC BEACH
By: _____________ _
Carolyn R. Woods, Mayor
800 Seminole Road
Atlantic Beach, FL 32233
By: ____________ _
Nelson VanLiere, City Manager
800 Seminole Road
Atlantic Beach, Florida 32233
The foregoing instrument was acknowledged before me this day of _____ _
2015, by Carolyn R. Woods, Nelson Van Liere and Donna L. Bartle, the Mayor, the City
Manager and the City Clerk, respectively, of the City of Atlantic Beach, a municipal corporation
in Duval County, Florida.
Such persons: (notmy must check applicable box)
D are personally known to me; or
D produced a current driver's license as identification; or -------
0 produced as identification
___________ (Sign)
___________ (Print)
NOTARY PUBLIC
My Commission expires: ______ _
(NOTARJAL SEAL)
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