Item 8A- Mayport Corridor CRAAGENDA ITEM:
SUBMITTED BY:
DATE:
BACKGROUND:
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
Mayport Corridor CRA
Jeremy Hubsch f7 ~
Building and Zoning Director lf
June 3, 2015
AGENDA ITEM # 8A
JUNE 22,2015
At a recent Strategic Planning Workshop, the Commission voted on the creation of a Mayp01i
Community Redevelopment Agency (CRA) as one of the top ten strategic priorities for the city.
Staff has researched and evaluated the creation of a CRA for the Mayport Road C01Tidor for
some time. This included a presentation on CRA's fi:om the Florida Redevelopment Association
and a local CRA manager, Steve Lindorff. Staff has also created a possible CRA boundary area
and conducted financial analysis of potential revenue that could be generated by the CRA. This
information will be presented to the Commission at the June 22nd meeting.
The next step in creating a CRA is hiring a team of consultants to conduct the study. The City of
Jacksonville has already contracted with the firm VHB to create a CRA for the Mayport Village
and surrounding areas. Staff has worked with VHB to create a scope of work and new team of
sub-consultants that is more advantageous for a Mayport Road Conidor CRA. This includes
using the Northeast Florida Regional Council as the primary group facilitating visioning and
community engagement, as well as using Steve Lindorff to conduct economic analysis of market
conditions. As a result of these changes and the economy of scale of VHB already working on
the Mayport Village CRA, staff was able to get a quote for a study that is significantly less than
Jacksonville's Mayport Village CRA. The Mayport Village CRA study will cost the COJ
$198,000. The quote for the Mayp01i Road Corridor CRA is $92,446.67. This quote includes
everything necessary for the city to create a CRA: community engagement, visioning, economic
analysis, finding of necessity, and CRA Plan.
Staff is also going to apply for the Community Planning Technical Assistance Grant to help fund
the CRA study. This grant is through the Florida Department of Economic Opportunity and is
typically awarded for $25,000. Staff would like approval from the Commission to seek out this
grant. In order to fund the study, a mid-year budget modification will be required to contract with
VHB and sub-consultants. Staff has researched the market and believes the quote from VHB is
very competitive. Additionally, VHB's experience with the Mayport Village CRA has provided
them a greater understanding of local conditions.
BUDGET: Budget modification needed
RECOMMENDATION: Direct staff to apply for DEO Grant and bring a mid-year budget
modification to the Commission to fund the study.
ATTACHMENTS: Proposed Scope ofWork; Proposed Fee; VHB Profile; Steve Lindorffbio
REVIEWED BY CITY MANAGER:
Pllo ne · 407 .839.4006
I ax : 407 .839.4008
www.vhb.com
Engh•r••~ I S(lonl tSI< I Plnnnersll.le<lgl•e"
Van asse Hange11 Brusllin, Inc.
Landm ark Crntcr Two
Suite 300
225 E. Robinson Street
Orlando, Florida 3280 I
!ZI New Contract
D Amendment No.
Date
Project No.
ACil.N I>A ITEM #8A
J UNE 22, 2 0l5
Client Authorization
Ju ne 3, 20 15
82 3 17 .1 5
Project Name City of Atla ntic Bea ch Community Red ev elopment Area (CRA) Plan
To: City of Atlantic Beach
As Requested By: Client
Cost Estimate Amendment Contract Total
Labor
Expenses
IZI Fixed Fee
D Cost + Fix ed Fee
$92,446.67
included
D Time & Ex penses
D Oth er
Thi s Agreement is composed of Part I, and Part II. Parll includes detai ls o f th e services to be performed, timing of the
services, and compensation. Part II (attached) contains th e Terms and Con ditions of Agreement, which are p roposed
general terms of the engagemen t betwee n the City of Atl antic Beach, hereina ft er ca lled the "Client," and Vana sse
Hangen Brustlin, Inc. (VHB).
PROJECT DESCRIPTION
It i s und erstood t h at Ci ty of Atlantic Beach d esires t he crea tion of a Commun ity Redevelopment Area (CRA) to
encourage the redeve lop ment of the Hi ghway A 1 A corridor. Th e area preliminar ily iden ti fi ed by t he City is wholly
with in th e City's jurisdictio n and is generally bound to th e south by Atlantic Boulevard, to the west by t he Intercostal
Waterway, to the north by Dutton Island Road, and includes multipl e parcel s with frontage on the eas t sid e o f
Highway A1A. VHB wil l complete t he following Ta sks n ecessary to prepare the Finding o f N ecessi ty and establish the
CRA consi stent with l eg isl ative requi r ements o f the State o f Florida and Duva l County.
SCOPE OF SERV ICES
1.0 Project Start Up
1.1. Kick -Off Meeting
VHB and the Northeast Florida Reg i onal Co un cil (NEFRC) will prepare for and facil i t ate a ki ck-off meeting
with t he City Planning and Development Depa rtment, Project Manager an d other appropriat e City st aff,
serving as the Technical Advisory Committee (TAC).
1.2. CRA Driving and Walki ng Tour
VHB, NEFRC, and City sta f f, along with any members o f the TAC who wish to participate, along with key
stake hold ers, will tour the identified CRA ar ea together to al low the project team to become fam iliar with
"/ \i•o orip.ill(l/.1' of t/n'.v t lutlror i::olirm 1/e('c/ to /Je 1!.\"t'l'/IINI. 0111! t w igilllllll!!t!d.\' to bc.forJI'(rrt/l'r/ to A ceo II/IIIII~ Co11/mcl f•'ile's.
AGENDA ITEM# SA
JUNE 22,2015
concerns expressed by the TAC and any other specific site considerations the staff, TAC or stakeholders
believe will be included preparation of the CRA Plan.
1.3. Technical Advisory Committee Meetings
VHB and City Staff will work with a Technical Advisory Committee (TAC) identified by and organized by
the City. Additional members may be added to the committee once the boundaries for the CRA have
been identified. The TAC acts as a sounding board for ideas in the plan and for actions that must be
taken by officials of the City of Atlantic Beach in the adoption of the CRA Plan. Specifically its role is to:
• Represent the community and guide the establishment of the Atlantic Beach CRA Plan
• Provide input and refinement for the identification of redevelopment issues and
opportunities
• Assist in the evaluation and selection of the CRA boundary
• Assist in the development of the goals, objectives and benchmarks for implementing the
CRA Plan
• Participate in Community Workshops
• Recommend the draft plan to City Council
VHB will prepare for and facilitate up to three (3) TAC meetings to review and advise the City on project
progress and deliverables.
Task 1 Deliverables
• Detailed Project Schedule
• Project Team Directory
• Identification of issues to be addressed by the CRA Plan
• Kick-off Meeting Summary
• Preparation for and facilitation of up to three (3) TAC meetings
2.0 Community Outreach and Stakeholder Involvement
2.1. One on One Interviews
VHB and the NEFRC will conduct up to five (5) interviews, in person or by phone, with key individuals or small
groups of property owners, economic development experts and other key stakeholders in the study area,
especially those who have participated in preparation of past plans and guidelines. A memorandum will be
prepared summarizing the feedback relating to market, CRA boundaries, development opportunities and
potential barriers to development as identified in these discussions.
2.2. Community Workshops
VHB and the NEFRC will prepare for and facilitate two (2) community workshops to solicit input on the proposed
CRA boundary, policies, projects and action plan.
2.3. Social Media
VHB and NEFRC will work with the City to employ a variety of media technology options to facilitate online input
and collaboration from the community concerning various design, planning and implementation alternatives
presented at key points during the project. These technologies supplement public outreach strategies to help
drive increased citizen participation and obtain meaningful feedback, beyond public meetings, email lists, fliers,
and other traditional methods. Social media will be employed throughout the process to build awareness,
understanding and consensus on the final recommendations.
Task 2 Deliverables
• Stakeholder Interviews summary
Two originals a_( this Authorization need to be executed. One original needs to be forwarded to Accozmting Contract Files.
• Community Workshop promotional materials
• Agenda for Community Workshop #1 and #2
• Presentation Materials for Community Workshop #1and #2
• Community Workshop #1and #2 Meeting Summary
• Results Community Preference Surveys
• Social Media Outreach Strategy
3.0 CRA Plan Vision, Goals and Objectives
AGENDA ITEM# SA
JUNE 22, 2015
This task describes the preparation necessary for Community Workshop #1. In conjunction with the work in Task
4 (described below), VHB will analyze existing conditions relative to the criteria for documenting blighted
conditions as provided in applicable State of Florida Statutes. Based on this analysis VHB will prepare CRA
boundary map alternatives for consideration by the TAC. Based on the evaluation, VHB will meet with the TAC to
confirm the Vision Principles, policies and guidelines for guiding the development of the CRA Plan and confirm
the CRA Boundary (preliminarily identified by the City) to be used in preparing the required Blight Study and the
CRA Master Plan. As part of the analysis, VHB will prepare an existing conditions map that documents
opportunities and barriers to redevelopment and suggests potential catalyst projects.
Task 3 Deliverables
• Healthy Community Design Framework Diagram
• Vision Statement
• Goals and Objectives
• Definition of proposed boundaries
• Identification of Initial Redevelopment Opportunities
4.0 Demographic Profile and Redevelopment Analysis
4.1 Demographic Profile and Redevelopment Analysis
This task will be led by Steve Lindorff, retired director of the City of Jacksonville Beach CRA, on contract with
VHB. Mr. Lindorff will be responsible for the following deliverables:
• Demographic profile of City of Atlantic Beach and study area;
• Economic input for Finding of Necessity; and
• Review I QAQC of City's TIF projections;
4.2 Existing and Future Conditions Analysis
VHB will perform the following subtasks to evaluate current and potential future conditions within the City's CRA:
• Prepare a map series using GIS provided by the City or other readily available public sources. The
map series will include:
• Study area
• Existing Land Use
• Future Land Use
• Transit Routes
• Transportation Network
• Existing and Future Levels of Service
• Utilities Map
• Water and Water Service Areas
• Sewer and Stormwater
• Ownership
• Vacant/Public Land
• Environmental Constraints
• Parks, Public Uses and Open Spaces, Historical and cultural resources
71Fo originals of this Authorization need to be executed. One original needs to be .forwarded to Accounting Contract Files.
AGENDA ITEM# SA
JUNE 22, 2015
• Evaluate overall physical conditions, including functional and physical obsolescence and blight
caused by absentee property owners to understand the issues causing owners to redevelop or
dispose of their properties;
• Review the City's Comprehensive Plan and current development regulations and to determine
where improvements can be implemented that will serve to facilitate redevelopment, such as
expedited permitting.
• Evaluate the overall transportation network, including pedestrian, vehicular, existing public transit
options; and
• Evaluate other public infrastructure that could impact development potential including water and
sewer facilities, stormwater management, and other relevant systems necessary to support existing
and proposed development in the study area.
Task 4 Deliverables:
• Demographic profile
• QA/QC of TIF projections provided by City
• GIS Map Series
• Technical Memorandum of existing and future infrastructure conditions
5.0 DRAFT FINDING OF NECESSITY. CRA PLAN AND POLICY FRAMEWORK
Using the results from the previous Tasks, VHB will prepare a preliminary draft of the Finding of Necessity, CRA
Plan and Policy Framework. Mr. Lindorff, serving as Senior Community Redevelopment Planner, will review the
draft plans prepared by VHB, providing input on programs and projects to be funded by the CRA. The Plan will
address the requirements of Chapter 163, Part Ill F.S.
Once the comments have been recorded, VHB will arrange for review of the draft plans by the TAC. Upon
approval by the TAC, the draft plan will be considered at a City Council Workshop. Based on the direction
received at the workshop, VHB will prepare a Final CRA Plan, as described in Task 6. Final public hearings will be
scheduled in compliance with Chapter 163, Part 3 and applicable City ordinances.
Task 5 Deliverables:
• Draft Finding of Necessity
• Draft Community Redevelopment Area Plan
• One (1) City Council Workshop to present drafts
6.0 FINAL FINDING OF NECESSITY. CRA PLAN AND POLICY FRAMEWORK
Based upon the input from the public meetings and direction from the TAC and City Council, VHB will prepare
the final Finding of Necessity, CRA Plan and Policy Framework. VHB will provide electronic editable and PDF
versions of the CRA Plan, and PowerPoint Presentation, as well as 20 paper copies of the Finding of Necessity
and CRA Plan.
Task 6 Deliverables:
• Electronic Editable and PDF of Finding of Necessity and CRA Plan
• Electronic PowerPoint Presentation
• Twenty (20) paper copies of Finding of Necessity and CRA Plan
711'o originals of this Authorization need to be executed. One original needs to befont•arded to Accounting Contract Files.
ASSUMPTIONS
AGENDA ITEM# SA
JUNE 22, 2015
It is understood that VHB will perform services under the sole direction of the Client. In the performance of these
services, VHB will communicate its efforts with those of other project team members as required.
It is understood that VHB will use the CRA boundary that has been preliminarily identified by Client and will be used as
the basis for the Finding of Necessity and the Redevelopment Plan
SERVICES NOT INCLUDED
The following services have not been included in this Amendment at this time:
• Transportation modeling
• Permit applications
• Environmental assessment
Should work be required in these areas, or areas not previously described, VHB will prepare a proposal or amendment,
at the Client's request, that contains the Scope of Services, fee, and schedule required to complete the additional work
items
CLIENT FURNISHED INFORMATION
VHB will rely upon the accuracy and completeness of Client-furnished information in connection with the performance
of services under this Agreement. Client shall provide VHB with project-related technical data including, but not limited
to, the following:
• Property Appraiser data for parcels within identified Community Redevelopment Area (CRA).
• Tax Increment Financing (TIF) projections for identified CRA parcels.
• City-wide GIS data, including parcels, public infrastructure, land use, and environmental
resources.
• Demand and available capacity for public infrastructure (water, wastewater, etc).
SCHEDULE
VHB will begin performance of the above services on the date written authorization to proceed is received. VHB will
complete professional services described within 10 months of receiving written authorization to proceed. The schedule
assumes receipt of the information described under "Client Furnished Information" when the authorization to proceed
is received and is also subject to timely delivery of information promised by the Client and is exclusive of Client and
local review of interim products.
Two originals of this Authorization need to be executed. One original needs to befmwarded to Accounting Contract Files.
COMPENSATION
AGENDA I TEM #SA
J UNE 22,20 15
VHB wi ll perform the Scope of Servi ces contain ed in this Agreement on a lump sum basi s as indicated below.
Tasl< Lump Sum Fee
Tasl< 1: Context Analysis
1.1 Kickoff $ 1,255.00
1.2 Site Tou r $ 1,585.00
1.3 TAC M ee tings (3) $ 9,120.00
Prepare De live rables $ 2,62 5.00
Ta sk 1 Subtotal $ 14,585.00
Tasl< 2: Commun ity Engagement
2.1 One o n One Inter v i ews $ 1,500.00
2.2 1st Pub lic Workshop $ 4,540.00
2.3 2nd Pu blic Worl<s hop $ 4,540.00
2.4 Socia l M e dia $ 1,690.00
Pr epare De liverabl es $ 8,250.00
Tas l< 2 Subtotal $ 20,020.00
Tasl< 3: CRA Visi on, Goals and Obj ect iv es
Prepare De live r ables $ 13,790.98
Task 3 Subtotal $ 13,790.98
Tasl< 4: Demographic Profile and Redevelopment Analysis
4 .1 M arket/Eco no mic Ana lysis $ 3,590.00
4.2 Eva luation of Exi sting and Future Co nditions $ 12,265.57
Task Subtotal $ 15,855.57
Tasl< 5 Draft Finding of Necessity and CRA Pl an
Prepare De l lverables $ 12,813.44
Task Subtotal $ 12,813.44
Ta sk 6 Final Finding of N ecess ity and CRA Plan
Prepare Del iverab les $ 7,700.00
Tasl< Subtotal $ 7,700.00
Travel and Reprog raphic A llowances (estimated) $ 4,000.00
Total $ 92,446.67
In addi ti on to the labor compen sa ti on, VHB shall be r eimbursed for ex penditures m ad e sp ec ifica lly f or t he p r oj ect such
as: printing and re p rographics; t r avel and subsisten ce; computer ch arg es; t elepho ne charg es; shipping, postage, and
courier servi ce charges; pur cha se of m aps and similar d ocu ments; etc. Th es e direct ex p en ses will b e bi l led at 1.0 times
th eir ac tual co st.
1\l'o originals ofthi.l' ;/utlrori::otiollneC'd to be> executed. Ou e m·ip,ill(l /lllwls to br•.frJI'I i'lll'rled l u Accuunti11g Crm/mct /o'lh•s.
Prepared By: C. Ostrodka
AGENDA ITEM# 8A
JUNE 22, 2015
Department Approval: P. Yeargain
Please execute this Client Authorization for VHB to proceed with the above scope of services at the
stated estimated costs. No services will be provided until it is signed and returned to VHB.
[gJ Subject to attached terms & conditions.
Vanasse Hangen Brustlin, Inc. Authorization
By
Paul W. Yeargain, P.E.
Title Managing Director, Orlando
Date June 3, 2015
D Subject to terms & conditions in our original
agreement dated
Client Authorization (Please sign original
and return)
By
Title
Date
Two originals of this Authorization need to be executed. One original needs to be forwarded to Accounting Contract Files.
PART II
VANASSE HANGEN BRUSTLIN, INC.
TERMS AND CONDITIONS OF AGREEMENT
AGENDA ITEM# SA
JUNE 22, 2015
The engagement of Vanasse Hangen Brustlin, Inc. (VHB) by Client is under the following terms and
conditions. These terms and conditions are an integral part of the collective Agreement between Client and
VHB.
1. The fee estimate for the proposed Scope of Services is valid for 60 days from the date of Proposal.
2. Payment to VHB is the sole responsibility of signatory of this Agreement and is not subject to third
party agreements.
3. All schedules set forth in the attached Scope of Services commence upon receipt of a signed
Agreement and, if requested, a retainer. All retainer amounts will be applied to the last invoice. A
RETAINER OF $ -0-IS REQUIRED BEFORE SERVICES CAN COMMENCE UNDER THE
AGREEMENT.
4. Requests for additional services and any associated fee adjustment must be authorized in writing
before additional services can begin.
5. Invoices will be rendered monthly and become due upon receipt. Any invoice outstanding for more
than 30 days after date of invoice will be subject to a financing charge of 1-1/2 percent per month.
6. Should it become necessary to utilize legal or other resources to collect any or all monies rightfully
due for services rendered under this Agreement, VHB shall be entitled to full reimbursement of all
such costs, including reasonable attorneys' fees, as part of this Agreement.
7. Invoice payments must be kept current for services to continue. If the Client fails to pay any invoice
due to VHB within 45 days of the date of invoice, VHB may, without waiving any other claim or right
against Client, suspend services under this Agreement until VHB has been paid in full all amounts
due VHB and/or any of its Consultants and Subcontractors. Sealed plans, final documents, reports,
and attendance at meetings/hearings will not be provided unless payment for services is current.
If VHB is performing services for the Client under multiple projects, invoice payments must be kept
current on all projects for services hereunder to continue. Client acknowledges VHB's right to
suspend services and withhold plans and documents, as provided above, if payments are not
current on all projects. If services are suspended for 30 days or longer, upon resuming services VHB
shall be entitled to expenses incurred in the interruption and resumption of its services. If services
are suspended for 90 days or longer, VHB shall be entitled to expenses incurred in the interruption
and resumption of its services and fees for remaining services shall be equitably adjusted.
The parties agree to coordinate invoices to assure timely payment. Among other things, VHB's
project manager and Client's representative will confer as often as reasonably necessary about any
issues that arise involving invoicing and collections. Client's representative will contact VHB's
AGENDA ITEM# SA
JUNE 22, 2015
project manager forthwith upon receipt of an invoice about any questions or issues concerning
invoiced amounts. If Client's representative and VHB's project manager are unable to resolve any
questions or issues, Client's representative will line item any disputed or questionable amount and
pay VHB. VHB, at its option, may revise and resubmit disputed amounts at a later date.
8. VHB agrees to carry the following insurance during the term of this Agreement:
• Workmen's Compensation and Employer's Liability Insurance in compliance with statutory
limits.
• Comprehensive General Liability Insurance including Products Completed, Contractual,
Property, and Personal Injury coverage with combined single limits of $1,000,000 per
occurrence and $ 2,000,000 in the aggregate.
• Professional Liability Insurance with a limit of $1,000,000 per claim and in the aggregate
• Automobile Liability Insurance including non-owned and hired automobiles with a
combined single limit of $1,000,000 per occurrence.
Certificates of insurance will be furnished upon request. If the Client requires additional
insurance coverage, and it is available, Client agrees to reimburse VHB for such additional
expense.
9. The Client and VHB shall at all times indemnify and save harmless each other and their officers, and
employees on account of any claims, damages, losses, litigation, expenses, counsel fees, and
compensation arising out of any claims, damages, personal injuries and/or property losses
sustained by any person or entity, to the extent caused by the negligent acts, errors or omissions
of the indemnifying party, its employees, or subcontractors in connection with the Project, and/or
under this Agreement.
10. VHB shall not be responsible for failure to perform or for delays in the performance of services
which arise out of causes beyond the control and/or without the fault or negligence of VHB.
11. VHB shall be entitled to rely on the accuracy and completeness of data, reports, surveys,
requirements, and other information required to be provided by Client under this Agreement.
12. Client agrees to the fullest extent permitted by law, to indemnify and hold harmless VHB, its officers,
employees and sub-consultants from and against any and all claims, suits, demands, liabilities costs,
including reasonable attorneys fees and defense costs caused by, arising out of or in any way
connected with the detection, presence, handling, removal, abatement, or disposal of any asbestos
or hazardous or toxic substances, products or material that exist on, about or adjacent to the job
site.
Two originals of this Authorization need to be executed. One original needs to be forwarded to Accounting Contract Files.
AGENDA ITEM# SA
JUNE 22,2015
13. VH B's services will be performed on behalf of and solely for the benefit and exclusive use of Client
for the limited purposes set forth in the Agreement. Client acknowledges that VHB's services
require decisions that are not based upon science, but rather upon judgmental considerations.
Client may not delegate, assign, sublet, or transfer its duties or interest in this Agreement without
the written consent of VHB.
14. In the performance or furnishing of professional services hereunder, VHB, and those it is responsible
for, shall exercise the degree of skill and care customarily accepted as good professional practices
and procedures by members of the same profession currently practicing under similar conditions
in the same locality ("Standard of Care").
Consistent with this Standard of Care, the services shall conform to applicable laws, codes,
ordinances, and regulations of any governmental agency having jurisdiction over the project, at the
time services are rendered. VHB shall perform its services as expeditiously as is consistent with the
Standard of Care and with the orderly progress of the Work.
15. VHB shall not be required to sign any documents, no matter by whom requested, that would result
in VHB's having to certify, guaranty or warrant the existence of conditions whose existence VHB
cannot ascertain. Any certification provided by VHB shall be so provided based on VHB's
knowledge, information, and belief subject to the preceding sentence, and shall be given in VHB's
professional opinion consistent with the Standard of Care. VHB shall be compensated for any work
necessary to verify project compliance with regulatory standards for purposes of such certification.
16. Client hereby agrees that to the fullest extent permitted by law, VHB's total liability to Client and
any persons or entities claiming by, through or under the Client, for any and all injuries, claims,
losses, expenses, or damages whatsoever arising out of or in any way related to the Project and/or
this Agreement from any cause or causes including, but not limited to VHB's negligence, errors,
omissions, strict liability, statutory liability, indemnity obligation, breach of contract or breach of
warranty shall not exceed $50,000 (fifty thousand dollars).
17. All documents including Drawings and Specifications (whether in hard or electronic form) prepared
by VHB pursuant to the Agreement are instruments of service with respect to the Project. They are
not intended or represented to be suitable for reuse by the Client or others on extensions of the
Project or on any other Project. Any reuse by Client or a third person or entity authorized by Client
without written verification or adaptation by VHB for the specific purpose intended will be at the
Client's sole risk and without liability or legal exposure to VHB; and the Client, shall release,
indemnify and hold harmless VHB from all claims, damages, losses and expenses including
attorneys' fees arising out of or resulting therefrom. Any such verification or adaptation will entitle
VHB to additional compensation at rates to be agreed upon by VHB and the third person or entity
seeking to reuse said documents.
If any information hereunder is provided in electronic format, Client recognizes that such plans,
documents or other information recorded on or transmitted as electronic media, including CADD
documents ("Electronic Documents") are subject to undetectable alteration, either intentional or
unintentional, due to, among other causes, transmission, conversion, media degradation, software
error, or human alteration. Accordingly, the Electronic Documents are provided to Client for
informational purposes only and not as record documents.
Two originals of this Authorization need to be executed One original needs lo befmwarded to Accounting Contract Files.
AGENDA ITEM# SA
JUNE 22, 2015
18. To the extent permitted by law, VHB retains the copyright in all written work products, including
plans, specifications, calculations, computer programs, and computer generated materials in any
form, produced in connection with the work under this agreement, unless otherwise agreed to in
writing by an authorized VHB representative. Subject to Term No. 17 above, VHB licenses to Client
the use of all written work products, including plans, specifications, calculations, and computer
generated materials in any form, produced in connection with the work under this agreement on a
non-exclusive basis.
19. All questions in dispute under this Agreement shall be submitted to non-binding mediation. On
the written notice of either party to the other of the election to submit any dispute under this
Agreement to mediation, each party shall designate their representative and shall meet within ten
(1 0) days after the service of the notice. The parties themselves shall then attempt to resolve the
dispute within ten (1 0) days of meeting. Should the parties themselves be unable to agree on a
resolution of the dispute, then the parties shall proceed with mediation in accordance with the
mediation rules of the American Arbitration Association. The cost of mediation shall be borne
equally by both parties. This process shall be considered as a condition precedent to moving to a
more formal or judicial process.
20. Notwithstanding any other provision of this Agreement. neither party shall be liable to the other
for any incidental, special, indirect or other consequential damages incurred due to the fault of the
other party regardless of the nature of the fault or whether it was committed by the Client or VHB,
or their employees, sub-consultants, or subcontractors. Consequential damages include, without
limitation, liability for loss of use of the Project or existing property, loss of profits, loss of production
or business interruption; however, the same may be caused.
21. In entering into this Agreement, Client has relied only upon the representations set forth in this
Agreement. No verbal warranties, representations, or statements shall be considered a part of this
Agreement or a basis upon which the Client relied in entering into this Agreement. No statements,
representations, warranties, or understandings, unless contained herein, exist between Client and
VHB.
22. Nothing contained in this Agreement shall create a contractual relationship with, or a cause of
action in favor of, a third party against either the Client or VHB. VHB's services under this
Agreement are being performed solely for the benefit of the Client and no person or other entity
shall have any claim against VHB because of this Agreement. In addition, nothing herein shall be
construed as creating a contractual relationship between the Client and any VHB employee,
representative or consultant. The Client agrees that in the event of a dispute regarding this
Agreement or the services rendered by VHB hereunder, the Client shall only seek recourse against
VHB and waives any right to pursue a claim against VHB's individual directors, officers or employees.
23. Any taxes or fees, enacted by local, state, or federal government and based on gross receipts or
revenues, will be invoiced to and payable by Client as an additional amount due under this
Agreement.
24. This Agreement shall be governed and construed in accordance with the laws of the
Commonwealth of Massachusetts.
Two original.~ of this Authorization need to be executed One original needs to be forwarded to Accounting Contract Fifes.
AGENDA ITEM# 8A
JUNE 22, 2015
25. VHB's commitments as set forth in this Agreement are based on the expectation that all of the
services described in this Agreement will be provided. In the event Client later elects to reduce
VHB's scope of services, Client hereby agrees to release, hold harmless, defend and indemnify VHB
from any and all claims, damages, losses or costs associated with or arising out of such reduction
in services.
26. Client understands that the requirements of the Americans with Disabilities Act ("ADA") are evolving
and will be subject to various, potentially contradictory interpretations and applications. VHB will
use its reasonable professional efforts and judgment to interpret applicable ADA requirements and
other federal, state and local laws, rules, codes, ordinances and regulations as they apply to the
project. VHB cannot and does not warrant or guarantee that Client's project will comply with all
ADA requirements or ADA interpretations.
Two originals of this Authorization need to be executed. One original needs to be.fOJwarded to Accounting Contract Files.
Atlantic Beach CRA Plan VHB
Principal in Project
Task Charge Manager Planner Sr Trans Planner Trans Planner Sr Engineer
Loaded Rates $ 250.00 $ 145.00 $ 75.00 $ 131.89 $ 72.74 $ 185.52 $
1.11<ickoff Meeting 4 4
1.2 Site Tour 4 4
1.3 TAC Meetings (3} 24 34
Prepare Deliverables 2 4 12
Task Subtotal 2 36 54 0 0 0
2.1 Conduct One-on-One Interviews
2.2 .1 Community Workshop #1 12 20
2.2.2 Community Workshop #2 12 20
2.3 Social Media 2 4
Prepare Deliverables 2 4 16
Task Subtotal 0 30 60 0 0 0
3 CRA Vision Plan 4 8 24 2
Task Subtotal 4 8 24 2 0 0
4 .1 Market/Economic Analysis 2 4
4 .2 Evaluation of Existing and Future Conditions 4 8 40 8 12 8
Task Subtotal 4 10 44 8 12 8
5 Draft Finding of Necessity and CRA Plan 8 20 60
Task Subtotal 8 20 60 0 0 0
6 Final Finding of Neces sity and CRA Plan 8 16 30
Task Subtotal 8 16 30 0 0 0
Labor Total 26 120 272 10 12 16
Community
Redevelopment &
Planning Consultants,
LLC
Senior Community
Sr. Env Redevelopment
Engineer Scientist Planner Principal
95.47 $ 187.20 $ 150.00 $ 125 .00
3
3
12
3
0 0 0 21
12
4
4
24
0 0 0 44
0 0 0 0
20
23 8
23 8 20 0
10
0 0 10 0
8
0 0 8 0
39 8 42 65
NEFRC
Planner/ Media
$ 110.00
3
12
15
4
4
10
18
36
0
0
0
0
51
AGENDA ITEM# 8A
JUNE 22, 2015
TOTALS
Admin Graphics
$ 90.00
$ 1,255.00
$ 1,585.00
3 $ 9,120.00
3 $ 2,625 .00
6 $ 14,585.00
$ -
$ 1,500 .00
4 $ 4,540.00
4 $ 4,540.00
$ 1,690.00
11 $ 8,250.00
19 $ 20,020.00
$ -
$ 13,790.98
0 $ 13,790.98
$ -
$ 3,590 .00
$ 12,265 .57
0 $ 15,855.57
$ -
$ 12,813.44
0 $ 12,813.44
$ -
$ 7,770.00
0 $ 7,770.00
25 $ 88,446.67
Expensese $ 4,000.00
Total $ 92,446.67
AGENDA ITEM #SA
J UNE 22,20 15
VIIB 's passionate profe ssionals includ e e ngineers, scie nti s ts,
planne rs , and d esign ers who p a rtner with public and pri vat e
cli e nts in Lh e transp orla tion, r eal es tate, in stilution al , and e ne rgy
industries, as well as fed er al , state, a nd local governments .
Toget her, we work to improve mobili ty, en hance communi ti es and economic vi tali ty,
anc.J ba lance develop ment and i nfrastr ucture needs with environme ntal stewards hip.
We 're a team 1,000 strong -eager to de liver va lue by emb racing our cl ients' goals,
anticipa tin g cha llenges . building lasti ng partnersh ips, and always provid ing an
excep tional experience.
We're passiona te abo ut ma kin g meani ngful con tri bu ti ons to the wo rl d through the wor k
we do, and we arc p ro ud, yet humbled , to have been doing this for more tha n 35 years.
1
VIIB
VIIB's innovative 1hinldng leads to
erealive, practical sohtti{ms for our clienls
AGENDA ITEM liSA
J \JNE 22, 20 15
We bring co ll ec ti ve knowledge, techn ica l excell ence, and a wid e network of trus ted relatio n-
ships ac ross our footpr int to del iver v<tlue. When you ha ve a team with such a broa d ra nge of
expe rti se, it's on ly na tural to lool< at projects fr om every angle, and as l< the typ es of qu estions
that lead to betler so lu tio n ~. 1 hat's wh at we do at VH B-we help our clien ts make tile right
decisions lo move th ei r projects fo rw ard .
Our team has an open-mind ed ap proa ch to projects, an d we arc comm itted to listening and
trul y understanding our clients' 11ceds we see t'lc who le pic ture, not just one piece. We inl e-
grate the ri ght peop le an d resources lronr our four core service areas to he lp clients milia te
and co mplet e intricate, challe ngin g, and sign ificant projec ts.
Transportation P lanning & Eng ineering
Tra nsporta tion is constant ly on our minds : will I make the train, can my child ride her bike
to the libra ry, will the sc hoo l bus be on tim e, wi ll there be enough parl<ing at the store? For
st eward s of transpor tc1li on in frastructu re, it's a demanding bala nce between maintai ning
sa fe, quality facilities and assets with tighter and ti ght er bu dgets. AI VI IB, we know the cha l·
lenges fac ing ou r trans po rt atio n clien ts, and we kn ow what i t takes to deliver smart soluti ons
t hat ke ep people movi ng. Our transportatio n prac ti ce is foc used on sustain ab le plannin g,
design, const ru cti on, and operat ion for all modes.
Re l ated Services I Roadway & Highway Engineerin g I Bridge Design & Engineeri ng I Bi cycle/
Pedestrian Plannrng & Engineering 1 1 raffic Engineering I Alt erna tive Delivery I Transit & Ra il
Land Development
When it 's ti me to grow, add, expand, or move, cl ients look for someo ne they ca n tru st. Al VH6,
it's our pri ority to understa nd opera ti ng environm ents and infrast ru ctu re chall eng es so we
ca n navigate si te pe r mill in g and app rova ls. We provide so lut ions designed to g<'t cus tomers,
visitors, and emp loyees in and ou t with case so client s can focus on th eir business, th ei r
co mmun ity, an d th e bottom line. Br i ngi ng toge ther the rig ht skills and ex perience, ou r team
delivers creative and practi ca l soluti ons tha t bring va lue to our clien t!> and providc co nfi·
den ce th at th eir proj rcts are not on ly moving forward.I.Julthat evo ry thin g is goin g smoothly.
Related Services I Civil Engineerin g I Community Planning I Due Di li gence Resea rch
& Ana lysis 11 and Surv ey 1 La nd Use Pla nning, Engineering & Ana lys is I Star mwater Design
& Engineerin g I Utilities Design I Ma ster Plann ing
VHB@a Glance
Foundcclin
VHB
Planning & Design
AGENDA ITEM #8A
JUNE 22, 2015
Our planners and designe rs rou ti nely sit around the table with co mmunities, developers,
and regu lato rs to brainsto rm, plan, revise, revisit, and wrest le with all sort s of ideas. Where
w ill we live? Where will we shop? How wi ll we cross th e stree t? Can we make it func ti ona l
and bea utiful? Can we just make it be tter? We listen to hundreds of quest ions lil<e l his before
identifying the right answers. Toge ther, we find t he most compe ll ing i dea: th e one that un ites
everyone arou nd a vis ion of how lo mal<e the neig hborh ood, town, or projec t more than they
ever i magined.
Re l ated Services I Commun ity Plan ni ng I Com prehe nsive Plans I Enti tlement Serv ices I
La r1dscape Architecture I Public Ou treach I Zoning Analysis
Environmental
Ba lanci ng develop ment and infrastructure needs wi th stewards hip of the envi ronment
is what we do we sec the big picture and understand how to move projects thro ugh
tough regulatory prow;ses. Ai r, noise, stormwater, groundwater, wetlands, coas tal/tidcrl
zones, wildli fe, endange red species, complrance our exper ience is broad. VHB locuses
on navigating the regu latory waters so cl ients ca n focus on comp leti ng their projec ts.
Re l ated Services I 1-nvironmen tal Assessmen t & Co mpliance I Natural Resou rce Assessme nt
& Analysis 1 NEPA Docu mentatio n & Analysis I Wate r Resources Analys is I We tl ands De lin ea-
tion, Mi tigation & Permitting 1 Cli ma te Adapla lion Plan ning
23
lJ,OOO offices
Markets
'J'rauspottalloll Agencies
Rea l Estate
County and Luc;~l Govcmmcnts
Institutions
passionate
professionals
includi ng en g inee r s,
scientists, plann ers ,
on Lh c cast coast
76
on ENR
Top US Design
Firms Lisl
Fedcrn l Covcrnmcnl
Energy
Core Services
Trnnsporlalion Planning
& Engineering and de sign et s
Land Development
Plonning & Design
Envi ronmental
EDUCATION
Steven G. Lindorff, FAICP
Biographical Sketch
AGENDA ITEM# SA
JUNE 22, 2015
Bachelor of Science in Urban Studies, University of Minnesota-Mankato, 1969. First class to
graduate from this new degree program.
Masters in Urban and Regional Planning, Virginia Polytechnic Institute and State University,
1972.
EXPERIENCE
Macon-Bibb County Planning and Zoning Commission, Macon, GA (December 1972-August
1973.
Augusta-Richmond County Planning Commission, Augusta, GA (September 1973-January
1985)
Supervised or carried out a wide variety o_fland use, transportation, housing, and public facility
planning projects. Principal accomplishment was the implementation of a comprehensive neigh-
borhood planning process for the City, which led to the formation of many, still active neighbor-
hood associations.
City of Jacksonville Beach, Jacksonville Beach, FL (Director of Planning and Development,
January 1985-November 2014 and Community Redevelopment Agency Administrator January
1985-May 1987 and April1993-November 2014. Now Part-Time Community Redevelopment
Agency Administrator, November 20 14-Present)
Selected as the City's first professional staff planner and held the position for over 29 years.
Have had an almost limitless range of planning and community development experiences, in-
cluding many in his job as the Administrator of the Community Redevelopment Agency (CRA).
Extensive involvement in regional transportation planning for the Jacksonville urban area, as a
member of the Metropolitan Planning Organization Technical Coordinating Committeefor 22
years. Served as vice-chair for many years, and was elected as the first chair of the committee
following its separation ji·om the City of Jacksonville.
Conceived and implemented the City's Cradle Creek Preserve Project. Project protected a 50-
acre sitefi'om development; and provided needed public access to the Intracoastal Waterway.
Long tenure with the City has given me the opportunity to be involved in numerous community
redevelopment programs.fi·om conception to completion. Oversaw the preparation o_fthe rede-
velopment plans for both redevelopment areas. Responsible for managing two large tax incre-
-1 -
AGENDA ITEM# SA
JUNE 22, 2015
ment trust funds. Supervised construction of a multi-block in.fi·astructure improvement project,
public plaza and amphitheater, new ocean.fi·ont park, and a new fishing pier.
The South Beach project is unique in Florida for its use of the Community Redevelopment Act to
address the problem associated with antiquated subdivision plats. This area consisted of over
1,100 substandard lots that ·were developed with no in.fi·astructure in the 1920's. Under my di-
rection, the City adopted and implemented a plan that involved land assembly and infi·astructure
improvements to support six public-private development projects. Redevelopment was completed
in 2005.
AFFILIATIONS
• American Planning Association (Charter Member, October 1976), Florida Chapter of AP A
(Legislative Policy Committee since 1996), First Coast Section ofF APA (Treasurer, Board
Member since 1986)
• American Institute of Certified Planners (AICP) (Chmier Member, October 1978)
• College of Fellows ofthe American Institute of Certified Planners (FAICP) (April2014)
• Florida Planning and Zoning Association (Past State Board Member), First Coast Chapter
(Officer and Board Member since 1985)
• Florida Redevelopment Association (State Board Member (2007-2013), Treasurer-2011,
President-Elect-2012, President-2013, Past President-2014)
• Urban Land Institute (Associate Public Member)
• Beaches Business Association (Treasurer-1999-20 13)
-2-