6-22-15 Amended Agenda Packet 1
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
June 22, 2015 - 6:30 PM
AMENDED AGENDA
Call to order
Invocation and pledge to the flag
1. A. Approve the minutes of the Commission Meeting of June 8, 2015.
2. Courtesy of Floor to Visitors
3. Unfinished Business from Previous Meetings
4. Consent Agenda
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE
ROUTINE BY THE CITY COMMISSION AND WILL BE ENACTED BY ONE MOTION IN
THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF THESE
ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE
CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. SUPPORTING
DOCUMENTATION AND STAFF RECOMMENDATIONS HAVE BEEN PREVIOUSLY
SUBMITTED TO THE CITY COMMISSION ON THESE ITEMS.
A. Acknowledge receipt of Monthly Building Report for May 2015.
B. Approve the 911 Interlocal Agreement for the Distribution of 911 Funds for Call-Taker
Salaries and authorize the Mayor and City Manager to sign the 911 Interlocal Agreement
between the City of Atlantic Beach and the City of Jacksonville.
5. Committee Reports
None
6. Action on Resolutions
* A. Resolution No. 15-05
A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA SUPPORTING FUNDING FOR
THE ST. JOHNS RIVER FERRY
7. Action on Ordinances
A. ORDINANCE NO. 70-15-17, Public Hearing and Final Reading
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA AUTHORIZING THE
MAYOR TO EXECUTE AN INTERLOCAL AGREEMENT WITH THE CITY OF
JACKSONVILLE, CITY OF JACKSONVILLE BEACH, THE TOWN OF BALDWIN AND
THE CITY OF NEPTUNE BEACH PROVIDING FOR THE DISTRIBUTION FORMULA FOR
DIVIDING THE PROCEEDS OF THE LOCAL OPTION GAS TAX; PROVIDING AN
EFFECTIVE DATE.
B. ORDINANCE NO. 5-15-63, Introduction and First Reading
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA, ADDING PART II -
CODE OF ORDINANCES, CHAPTER 2 – ADMINISTRATION, ARTICLE V. - BOARDS
AND COMMISSIONS, DIVISION 4. CREATING A SEASIDE COMMUNITY COUNCIL;
PROVIDING FOR SEVERABILITY; AND PROVIDING AN EFFECTIVE DATE.
2
8. Miscellaneous Business (Discussion only)
A. Mayport Corridor CRA.
B. 15-UBEX-1037 - Request for an expansion of an existing use-by-exception as permitted
by Section 24-111(c)(5), to allow limited wholesale operations at 1175 Atlantic Blvd.
C. Designation of Voting Delegate for the 89th Annual FLC Conference in Orlando on
August 13-15, 2015.
9. City Manager
A. City Manager’s Report.
• 90-Day Calendar (July through September 2015)
10. Reports and/or requests from City Commissioners and City Attorney
Adjourn
-------------------------------------------------------------------------------------------------------------------------------
*Item 6A was added on 6/17/15
Please Note: This meeting will be live-streamed and videotaped and can be accessed by clicking on the
Commission Meeting Video tab located on the home page of the City’s website at www.coab.us.
If any person decides to appeal any decision made by the City Commission with respect to any matter considered at any
meeting, such person may need a record of the proceedings, and, for such purpose, may need to ensure that a verbatim record
of the proceedings is made, which record shall include the testimony and evidence upon which the appeal is to be based.
Any person wishing to speak to the City Commission on any matter at this meeting should submit a request to the City Clerk
prior to the meeting. For your convenience, forms for this purpose are available at the entrance to the Commission Chambers.
Every effort is made to indicate what action the City Commission is expected to take on each agenda item. However, the City
Commission may act upon any agenda subject, regardless of how the matter is stated on the agenda.
In accordance with the Americans with Disabilities Act and Section 286.26, Florida Statutes, persons with disabilities needing
special accommodation to participate in this meeting should contact the City Clerk by 5:00 PM, Friday, June 19, 2015.
WELCOME
To the Atlantic Beach City Commission Meeting
We will conduct meetings of the City Commission with a level of civility and respect that
the democratic process deserves. This allows for better public input and supports
making the best decisions for the citizens who we are here to serve.
We ask that everyone in the meeting practice the following principles of Respect for
each other.
RESPECT
Refrain from putdowns, criticism and personal attacks
Encourage others to state their views
Support each other, even if you don't agree
Practice active listening
Express yourself assertively, not aggressively, not submissively
Collaborate, do not compete or collude
Trust each other, unless and until such trust is violated
The New Managers Toolkit: 21 Things You Need to Know
IN ATTENDANCE:
MINUTES
REGULAR CITY COMMISSION MEETING
June 8, 2015
CITY HALL, 800 SEMINOLE ROAD
AGENDA ITEM #lA
JUNE 22, 2015
Mayor Carolyn Woods
Mayor Pro Tern Mark Beckenbach
Commissioner Jimmy Hill
Commissioner Maria Mark
City Manager Nelson Van Liere
City Attomey Richard Komando
City Clerk Donna L. Bmile
ABSENT:
Commissioner Jonathan Daugherty
Call to Order/Pledge:
Mayor Woods called the meeting to order at 6:32p.m. Mayor Woods gave the Invocation, followed by the
Pledge of Allegiance to the Flag.
1. Approval of Minutes
A. Approve the minutes of the Commission Meeting of May 26, 2015.
Mayor Woods asked if there were any conections to the above minutes. There were no conections, so Mayor
Woods stated the minutes will stand as submitted.
2. Courtesy of Floor to Visitors
Mayor Woods opened the Comiesy of the Floor to Visitors. She welcomed the audience and explained the
process for public comments.
Shaughan Moore, 190 Magnolia St., expressed concems regarding the construction on his street stating it is
unorganized; culve1is are crooked and could cause drainage issues and safety hazards; telephone poles are an
issues at the ditch line; and driveways are tom up and have been for weeks.
Nell Johnson, 387 Belvedere St., reported on her experience and the benefits of having the senior citizen
program at the Gail Baker Community Center.
Chris Jorgensen, 92 W. 3rd St., spoke about the Habitat propeliy on Maypmi Road. He also spoke in favor
of the Seaside Community Council and asked that they look into batTier islands from Virginia down. He
offered suggestions on things to look into such as impacts of dredging, drought and increased ships on the
ocean. He suggested having members for each of the communities all the way down the coast.
Mitch Reeves, 1663 Sea Oats Dr., spoke in support of Ordinance No. 70-15-17 and thanked Bill Gulliford
for his help in passing the twenty-year term.
Brad Kennelly, 2265 Beachcomber Trail, referred to documents he sent through an email earlier regarding
the Fleet Landing sign and the Kangaroo sign. He explained he would like to see the Fleet Landing Sign be
relocated back to the original location that was approved by the Commission in 2001 and the Kangaroo
property brought into compliance with the current Code of Atlantic Beach. He highlighted the reasons.
June 8, 2015 REGULAR COMMISSION MEETING
AGENDA ITEM #lA
JUNE 22,2015
Page2
J. David Lambert, 1823 Selva Grande Dr., read a letter from Andrew Miller, Executive Director of The
Public Trust (which is attached and made a part of this Official Record as Attachment A) pertaining to
the Seaside Community Council and explained that he is in agreement with everything that Andy stated in his
letter.
Josh Gellers, 1701 San Pablo Rd. S. Apt. 403 Jacksonville, Professor at the University of North Florida,
explained the reasons the Commission should approve the creation of the Seaside Community Council and
stated the benefits it would have to the City.
No one else from the audience spoke, so Mayor Woods closed the Comiesy of the Floor to Visitors.
Mayor Woods repmied that funding will be determined during the budget process in a few months and the
Recreation department is recommending funds to continue the Senior program.
Item 8B was taken out of sequence and acted on at this time.
8B. Proposed Ordinance Creating a Seaside Community Advisory Council.
Mayor Woods reported that, after hearing comments at the last meeting, she did further research. She
distributed copies of the articles from her research and summarized her findings. She asked Commission Hill
if he brought back any particular changes he wanted to make. Commissioner Hill explained he was planning
on it, but had more questions first. Commissioner Hill explained the reasons for his opposition which
includes protecting the budget of this small city and not trying to solve problems outside of our border. He
further explained that he would support expanding the Council's scope and signing on as a sponsor along
with other communities, but does not want the City of Atlantic Beach to cany the load. City Manager Van
Liere and City Clerk Bmile answered questions from Commissioner Mark regarding the expected budget
impact and staff involvement. Mayor Woods answered questions. Discussion ensued.
It was the consensus of the Commission to move this forward to the next agenda for first reading.
Commission Hill reiterated that he was opposed.
City Attorney Komando asked for clarification that may be incorporated into the ordinance that explains the
process for appointing members after the initial group are appointed. He asked whether the process to appoint
subsequent members would go through the Board Member Review Committee. The Mayor stated that is the
intent and that if it is not clear, we need to make it clear. Mr. Komando stated he would get with the City
Clerk and make sure it happens.
3. Unfinished Business from Previous Meetings
A. Disaster Planning: Co-location Site Selection.
IT Director Keith Randich gave a slide presentation (which is attached and made part of this Official
Record as Attachment B) and explained his staff report and recommendation. He answered questions from
the Commission.
Motion: Approve authorization for the City Manager to sign the service agreement between the City
and Cologix for 3 years for the amount of $1221 per month plus the one-time $500 set up fee.
Moved by Mark, Seconded by Beckenbach
June 8, 2015 REGULAR COMMISSION MEETING
Votes:
Aye: 4 -Beckenbach, Hill, Mark, Woods
Nay: 0
MOTION CARRIED
B. New City Phone System.
AGENDA ITEM #lA
JUNE 22, 2015
Page3
IT Director Keith Randich gave a slide presentation (which is attached and made part of this Official
Record as Attachment C) and explained his staff report and recommendation.
Motion: Approve authorization for the City Manager to sign the purchase agreement between the City
and Verteks Consulting for the amount of $64,285.96 for the new City Phone System.
Moved by Mark, Seconded by Beckenbach
Mr. Randich answered questions from the Commission.
Votes:
Aye: 4-Beckenbach, Hill, Mark, Woods
Nay: 0
MOTION CARRIED
4. Consent Agenda
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE
ROUTINE BY THE CITY COMMISSION AND WILL BE ENACTED BY ONE MOTION IN THE
FORM LISTED BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS.
IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT
AGENDA AND WILL BE CONSIDERED SEPARATELY. SUPPORTING DOCUMENTATION
AND STAFF RECOMMENDATIONS HAVE BEEN PREVIOUSLY SUBMITTED TO THE CITY
COMMISSION ON THESE ITEMS.
A. Acknowledge receipt ofthe Financial Report for April2015.
Mayor Woods read the Consent Agenda.
Motion: Approve Consent Agenda Item A.
Moved by Woods
Votes:
Aye: 4 -Beckenbach, Hill, Mark, Woods
Nay: 0
MOTION CARRIED
5. Committee Reports
None.
6. Action on Resolutions
None.
June 8, 2015 REGULAR COMMISSION MEETING
7. Action on Ordinances
A. ORDINANCE NO. 60-15-20, Public Hearing and Final Reading
AGENDA ITEM #lA
JUNE 22, 2015
Page4
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA, AMENDING CHAPTER 17,
ARTICLE IV, SECTION 17-51 OF THE CODE OF ORDINANCES, SIGNS AND ADVERTISING
STRUCTURES, TO REMOVE THE DEADLINE FOR NONCONFORMING SIGNS TO COME INTO
COMPLIANCE; PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; AND PROVIDING
AN EFFECTIVE DATE.
Mayor Woods read Ordinance No. 60-15-20 by title. She opened the Public Hearing.
Brad Kennelly, 2265 Beachcomber Trail, reiterated his comments from earlier regarding the Fleet Landing
sign and the Kangaroo sign and stated he believes the City should enforce the Sign Ordinance and go with a
monument sign.
No one else from the audience spoke so the Mayor closed the Public Hearing.
Building and Zoning Director Jeremy Hubsch summarized his staff repmi and the changes made and
answered questions from the Commission. Discussion ensued.
Motion: Approve Ordinance No. 60-15-20 as read.
Moved by Mark, Seconded by Beckenbach
Votes:
Aye: 4 -Becken bach, Hill, Mark, Woods
Nay: 0
MOTION CARRIED
B. ORDINANCE NO. 70-15-17, Introduction and First Reading
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA AUTHORIZING THE MAYOR TO
EXECUTE AN INTERLOCAL AGREEMENT WITH THE CITY OF JACKSONVILLE, CITY OF
JACKSONVILLE BEACH, THE TOWN OF BALDWIN AND THE CITY OF NEPTUNE BEACH
PROVIDING FOR THE DISTRIBUTION FORMULA FOR DIVIDING THE PROCEEDS OF THE
LOCAL OPTION GAS TAX; PROVIDING AN EFFECTIVE DATE.
Mayor Woods read Ordinance No. 70-15-17 by title.
City Manager Nelson VanLiere explained the Ordinance.
Motion: Approve Ordinance No. 70-15-17 as read by title.
Moved by Mark, Seconded by Beckenbach
Votes:
Aye: 4-Beckenbach, Hill, Mark, Woods
Nay: 0
MOTION CARRIED
June 8, 2015 REGULAR COMMISSION MEETING
8. Miscellaneous Business (Discussion only)
A. Maintenance Bond Code.
AGENDA ITEM #lA
JUNE 22, 2015
PageS
Mr. Hubsch summarized his staff report explaining why staff recommends reducing the maintenance bond
requirements in Section 24-233 from 100% to 15%. Doug Layton further explained the bond and answered
questions from the Commission. Mayor Woods suggested that staff look into the Habitat PUD in order to
answer questions raised.
It was the consensus of the Commission to move this forward in the process to the Community Development
Board.
B. Proposed Ordinance Creating a Seaside Community Advisory Council.
This item was taken out of sequence and acted on earlier in the meeting.
9. City Manager
A. City Manager's Report.
• 90-Day Calendar (June -August 20 15)
Mr. VanLiere reported the following:
• Last week, the City received the preliminary estimate for the property tax values showing the total
value for Atlantic Beach went from 1.275 Billion to 1.361 Billion, a 6.7% increase.
• The information in the newspaper about Atlantic Beach not passing an ordinance implementing the
second homestead exemption for senior citizens was incorrect, we passed it in 2000.
• There is a new Union representative for LIUNA, Ronnie Burris; it was previously Andy Beemis. The
union went without a business partner for quite some time. We had negotiated a contract last year but
was unable to get them to sign off on it, but now with the new manager we were able to and will begin
negotiating the next one.
• The Strategic Planning report was received today and has been posted to your Sharefile accounts; this
document will be discussed at the Workshop on June 22, 2015.
• Mr. Van Liere and Chief Deal met with Patsy Bishop and the Neptune Beach Assistant Chief
regarding the alcohol consumption at the Dancing in the Streets event to see if they can come up with
ideas on how to scale it back a bit; asked the Commission for feedback on any concems they may
have regarding the event. Commissioner Hill suggested putting a mechanism in place to make sure
they do not over serve alcohol.
• Thursday moming several staff members will attend a hurricane training exercise in Jacksonville
Beach.
• He has not heard any feedback on the 2005 study regarding the roundabout since he sent it out a while
back and with the upcoming budget season near, he wanted to know if the Commission has any
interest in bringing the topic back into discussions. The consensus was not to pursue a roundabout as a
traffic solution at this time.
• Asked for direction on whether or not to pursue a cart-friendly ordinance. The consensus was to work
with the City Attorney and draft an ordinance that would make our streets cart-friendly.
• The next agenda will include the CRA proposal.
• Listened to the complaints mentioned tonight about the Saltair project and plans to jump on that in the
morning. He explained there were some delays due to the phone company not getting out of our way
and a few other things like that, but we will see what we can do to make it better. Commissioner Mark
June 8, 2015 REGULAR COMMISSION MEETING
AGENDA ITEM #lA
JUNE 22, 2015
Page 6
would like an internal policy that when there is a delay that the affected neighbors be notified.
Commissioner Beckenbach agreed with that and believes there should be more of a proactive
approach. Commissioner Hill suggested a project board be posted in the City and updated at least
weekly.
Someone in the audience spoke up about safety issues at the bus stop on Mayport Road and Plaza Drive.
Mayor Woods stated that the public works director and police chief should contact her to discuss the issues.
10. Reports and/or requests from City Commissioners and City Attorney
City Clerk Bartle
• Reported she will be attending the Florida Association of City Clerk Summer Academy in Orlando
from Monday, June 22nd through Wednesday, June 24th and Nancy Bailey will fill in for her at both
the Workshop and Regular meeting on June 22nct.
Commissioner Mark
• Reported she has been reappointed to the Growth Management and Economic Affairs Policy
Committee with the Florida League of Cities and will hold their legislative conference in June.
Also, Jeremy Hubsch has been appointed to the Committee, so they will both attend the
League of Cities policy meeting on June 24th and 25t 11 •
• Plans to attend the pension workshop prior to that meeting.
• Reported she and Commissioner Hill attended the ethics training in the City of Jacksonville
and completed 3 of the 4 hours; the last hour is to be done online.
• Asked City Manager Van Liere if he had heard any more on the bus shelters. Mr. Van Liere
stated he had driven around town to look at the different styles of shelters and believes the
intersection that the lady was referring to was privately owned all the way up to the sidewalk
which is why the bench is sitting on the sidewalk. He explained we would have to get with the
owner and ask them to get some kind of right of way to actually put a shelter there. He stated
he agrees that is probably the place he can see people dashing to the bus and crossing the road
in a hurry which is a dangerous situation. Commissioner Mark described the possible hazards
and wondered if JTA would be open to looking at moving it to a different location away from
that one intersection.
City Attorney Komando
• Reported he was asked at the last meeting whether or not there could be some included
attachment or inse1i as it relates to the Charter Review Amendments. He spoke to the
Supervisor Holland today and he indicated they can, but it is incumbent on us to deliver to him
what it is we want to include in the ballot and we do pay for our printing costs; estimating the
document to be 15 pages, the cost would be about $2.00 per mailer. Discussion ensued. They
decided not to do a fifteen-page mailer. Mayor Woods suggested putting copies of the
proposed Charter Amendments at the library and City Hall. Commissioner Hill expressed
interest in using our newsletter to send out a synopsis including a link to additional
infmmation and/or instructions on where citizens can go to pick up a full copy. After fu1iher
discussion, it was decided the City Attorney would come up with a one-page mailer that would
list the amendments and include a link to our website for more information as well as
instructions on where they can pick up copies.
June 8, 2015 REGULAR COMMISSION MEETING
Commissioner Hill
AGENDA ITEM #lA
JUNE 22, 2015
Page7
• Recognized that the gentleman who commented on the signs had brought the issue up before
and wanted to make it known that the Commission is not ignoring it.
• Acknowledged the Boy Scout in the audience and thanked him for coming out.
Mayor Woods
• Reported she had received mail from Realtors.com which had an opening headline called "Demand
for Walkable Urbanism Driving the Economy". She explained it covers ideas that the Commission
has been discussing and thought they might want to look into it.
Adjournment
There being no further business to come before the Commission, Mayor Woods declared the meeting
adjourned at 8:46p.m.
ATTEST:
Donna L. Bartle, CMC
City Clerk
Carolyn Woods
Mayor/Presiding Officer
1 RBLic
TRUST
Environmental Legal Institute of Florida
City of Atlantic Beach
City Commission
800 Seminole Road
Atlantic Beach, FL 32233
June 8t\ 2015
Re: Public Comments Regarding Seaside Community Council
June gth, 2015 Public Meeting
ATTACHMENT A
CC Minutes of 6/8/15
PLEASE INCLUDE THESE COMMENTS AS PART OF THE PUBLIC RECORD
FOR THE JUNE s™, 2015 PUBLIC MEETING
Dear Commissioners:
My name is Andrew Miller and I wish to briefly address you with regards to the
potential Seaside Community Council. I am one of the nominees to potentially serve on
this council and I believe it could be helpful to your deliberations to explain why I
believe such a council will be beneficial to the City of Atlantic Beach specifically, and
Northeast Florida generally.
In last weeks Florida Times Union two editorials ran on the same page. One took
the view that seismic airgun testing off our coast should be encouraged, so as to collect
data useful in energy exploration in order to wean the U.S. of foreign oil. The other took
the position that seismic airgun testing should be discouraged, citing concerns over
damage to migratory patterns and feeding habits of marine mammals. Both editorials
ended with the exact same quotation, "Denying knowledge is denying the opportunity to
make an informed decision on a topic critical to our future." This is the point precisely.
Not everyone will agree on the causes, the impacts, or even the existence of, some
of the issues facing the City of Atlantic Beach. These issues may include things like
dune restoration, sto1m water, "green" building, beach renourishment, and the tree
canopy. But everyone, on each side of these issues, can certainly agree that the City of
Atlantic Beach must make informed decisions on topics critical to our future. The
council's job will be to assist the Commission in making these informed decisions.
If anyone is concerned that the council will be packed with environmentalist
activists with a biased agenda, I invite the inclusion of others with varied perspectives to
join the council, so long as they are willing to do the work it will require to serve the City
of Atlantic Beach. I am willing to do said work.
As for my own bias, I do not deny that I advocate for the environment, but who
on the Commission doesn't? Certainly every commissioner, and more importantly, every
resident of the City of Atlantic Beach, wants nothing but the best for our local, regional,
and even global environment. But I have another bias, and that is towards saving, and
even making, the City of Atlantic Beach money. As a taxpayer, I do not want my money,
or that of my neighbors, to go to waste. As an environmental advocate I have learned
that many relatively simple changes will not only help the environment, but just as
impottantly to many, will also save, or even earn, money. Just one example, a recent
study found that 9,771 Northeast Florida jobs were related to hunting, fishing, and
wildlife viewing, with retail sales of $390 million each year. Certainly we can all agree
that promoting jobs and increasing revenue for Northeast Florida is a worthy goal. And
the fact is that there are many possibilities for helping the environment and saving or
even earning money at the same time.
And so it is that we simply disagree on the weight to be given to certain issues, the
priority of our various goals, and the methods of achieving those goals. It will be up to
the Commission to digest the information the council delivers, and decide which issues to
tackle, which goals to set, and which methods to adopt to achieve those goals. Thus in
the end, the agenda, efforts, and achievements of the Seaside Community Council will
match that of the Commission.
The City of Atlantic Beach has an opportunity to be a leader in Northeast Florida,
and to better serve the residents of the City of Atlantic Beach through knowledge. I ask
that you vote in favor of establishing the Seaside Community Council, and I ask that you
participate in its operation, so that your residents can best capitalize on preserving our
unique natural resources and protecting the city's financial future.
Sincerely,
/s/ Andrew Miller
Andrew Miller
Executive Director
The Public Trust
ATTACHMENT B
CC M inutes of 6 /8/15
City Co-Location Project
JUN E 20 1 5
KEIT H RAND IC H, IT DIREC TOR
~ . ,... ~~1"-=---:::--.. ---._.....::-: ·~-.... ~. . . . -. -... ..,. .. . ----;; ..
-~~~·-~ ..... ~,.....:--..~-·._......--.---~·--.
Highest Pr iority App l icat ions
-------
Website
Enterprise Applicati on (F i nance, Bil l ing, Perm itting, Payro ll )
Emai l
Phon e System
Po lice Dispatc h an d Record Manageme nt
1
Capa bili t y Gai ned by t he Cit y
Have the abil ity to com muni cate between Citi zens, Elect ed Officials, and St aff at th e most cr itical
time surrounding an emergency :
-Immediately before
-Immediately after
Avoid th e delays that are built in to the old Emergency Plan
Co -Locat ion Site
2
Features of the Fac ility
l 4/7/365 Support
Radund ant Pmve r N+l Generato r 1250 KVN
15,000 G~llo n' of Diesel
Costs for Colo space
Bu dget -$10,000 Co -loca ti on Site
24,000 Squoro fee t
Raised fl oor
Multiple CI Hiers
Colo sp ace -$500 se tu p + $1 5,0~/ yea r ($5 000 in FY 20 14/15)
~
.. . •' ' :·· ....
3
New
Phone System Project
JU N E 20 1 5
KEI T H RAN DIC H, IT DI REC TOR
New City Phone Syst em
ATTACHMENT C
CC Minutes of6/8/15
Repl ace 75 Ph ones in City Hall, PD, Public Wo rks, Water Trea tm ent Plant, Water Plant s 1 & 2
New Fea tu res :
o Re mo tely M o nito re d 24 I 7
o Integra t ed w i th t he City's DR Pl an
• Auto Attendant A nswe r
Main City Line, Pollee Dispatch, Utlllty Bill ing
o Ca ll Recording
o Ca ll Accounti ng and Reporting
Phone usage
Call Tra cking
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( '. . . . . . -... ·----.. ...~; ... ~~ ... .:. .. _. -. ---..
4
Cost s
Budget -$102,500
$78,000
• $13,200 I ye ar
Phone Sys t em
One time costs
Annual costs ($4400 In FY 20 14/15)
Ph one sys tem, phones, so ftware licen ses, training, insta llation, 7 x 24 monitoring, call recording,
and support-$64,000
Servers fo r Voice m ai l and Ph o n e n e twork management -$8000
Firewa ll and Ro uter at DR Site -$6000
Data and Phone lines -$13,200 I year
• $18,000 I year -tu rn off existi ng ana log phone s
$4800 savings on phone lines annually
t ---=--~ •...,...-~.~~ • ••· ..... ~-~ ...... ,;_.-._;-:--.--;--...,..v..&: .~ :.-.-_,. .. _....,,_..-.--4' •
'1,...-L.-..-.. ---~~-~~-~ .... ~~-... -·-----~·" _,..·, ...:.-.-.. ....,-.....,: .... ~..:.._·......... . • . 1
5
BUILDING DEPT. MONTHLY ACTIVITY REPORT
~---------·-----~····-····~·--
COMPARISON REPORT
----~---~-~·-···---~-----
REPORT FOR THE MONTH MAY 2015
----··---·-·· --~-~----·-·
COMPARISON 2014-2015
AGENDA ITEMS #4A
JUNE 22, 2015
·--~-·---
~NUMBER OF PERMITS I
~-~ I PERMIT TYPE ! I TOTAL INSPECTIONS
~~-·
YTD 2014 YTD 2015 YTD 2014 YTD 2015 YTD 2014 YTD 2015 ----·---
I -9 ! 3l $ 2,914,941 1 $ I SINGLE FAMILY J,_8_7_8,230
DUPLEX 1$ 81,900 J~-~ ----L--·
REMODEUADDITIONS I 181 12~ $ 1,548,896 $ 2,046,650 I .I
COMMERCIAL NEW 1 1 ! $ 43,000 $ 950,000
OTHER 617 482 1
$ 2,909,844 $ s2~,s13 1
-----
TOTAL 808 645 $ 7,416,681 $ 11,779,453 1 1,512 2,235
PERMITS ISSUED FOR THE MONTH OF MAY 2015
NO. PERMITS PERMIT COST CONSTRUCTION VALUE INSPECTIONS PERFORMED
SINGLE FAMILY/SF ATTACH I 18 I$ 107,872 $ 5,836,300 BUILDING -I 230
NEW DUPLEX MULTI FAM 0 1$ -$ -ELECTRICAL I 56
-~
RESIDENTIAL ADDITIONS 2 $ 3,934 $ 320,000 PLUMBING 65
RESIDENTIAL ALTERATIONS 9 $ 1,521 $ 111,096 MECHANICAL 46
COMMERCIAL NEW 0 $ -MISC. 20
COMMERCIAL ADDITIONS 0 $ -
COMMERCIAL ALTERATIONS 0 $ -TOT ALi 417
PERMITS MISC 5 !$ 395 I . ~ ~
ELECTRICAL 33 $ 3,193
MECHANICAL GAS 5 $ 415 ..
I MECHANICAL HVAC 45 $ 4,844 1 ---··----
PLUMBING I 25 $ 1~!087 I I I
ROOFING 14 $ 2,909 $ 542,727 SURCHARGE COLLECTED:
~---
!$ $ ~1,301.00 I WINDOW/DOOR 17 1,982 92,815
i$ 208 1
TREE REMOVALS: I
-----
DEMOLITION 2
REINSPECTION FEES 0
I!
-
-~-·---I OCCUPANCY INSPECTIONS 2 200 I !
i ------···-·--
SIGNS I 0 -Inches Removed: _j_ ---~65 ----~------·---------·--·-
FENCES 8 280 Inches Preserved: I 121
~~-----·-·--------~ --~--
DRIVEWAYS/ROW 11 i$ 385 Inches Relocated: 0
1 Ll.. 98 ___ $ 2,499 11nches Planted:
.
SIDING 9
----
POOL I 5 $ 1,~26 $ 146,000 Paid in Mitigation $1 ,_~6_!1_:!)_!)_ ___ .. -------·----·--.
I I
~------·----
TOTAL 202 $ 143,375 i I$ 7,051,437
I ! I I
AGENDA ITEM:
DATE:
SUBMITTED BY:
BACKGROUND:
STAFF REPORT
City of Atlantic Beach
Commission Meeting
911 Inter-Local Agreement FY 2014 (Revised)
June 9, 2015
I. Michael Deal, Chief of Police
AGENDA ITEMS #4B
JUNE 22, 2015
On June 3, 2015, the City of Atlantic Beach was notified by the City of Jacksonville that the amount of
911 User Fee distributions they provided on the 911 Inter-Local Agreement submitted to City
Commission on April13, 2015 was incorrect. The correct amount should be $48,603.00 not $49,511.00
as it was listed on page 2 of the original agreement. This was a processing enor made at the City of
Jacksonville.
Duval County collects a user fee on all telephone lines in the county to offset the costs of providing E911
services. The City of Jacksonville purchases the E911 emergency equipment for the answering stations to
include the three (3) beaches cities.
The City of Atlantic Beach will receive a distribution propmiion of the 911 User Fee calculated by taking
the total call taker salary and benefits from Atlantic Beach and multiplying that amount by the percentage
of employees whose sole responsibility is to take calls instead of dispatching. Since the City of Atlantic
Beach does not employ just call takers, this percentage is based on the percentage of call-takers with the
Jacksonville Sheriffs Office.
BUDGET: Based on the above calculation, the maximum amount to be distributed to the City of
Atlantic Beach by the City of Jacksonville for Fiscal Year 2014-2015 is $48,603.00.
RECOMMENDATION: Staff recommends the approval of the 9-1-1 Inter-Local Agreement for the
Distribution of 911 Funds for Call-Taker Salaries. Staff also recommends authorization for the Mayor
and City Manager to sign the 911 Inter-Local Agreement between the City of Atlantic Beach and the City
of Jacksonville.
ATTACHMENTS: 91llnter-Local Agreement
REVIEWED BY CITY MANAGER;-=n Ya...-..~
INTERLOCAL AGREEMENT
BETWEEN
THE CITY OF JACKSONVILLE, FLORIDA
AND
THE CITY OF ATLANTIC BEACH, FLORIDA
AGENDA ITEM #4B
JUNE 22, 2015
THIS INTERLOCAL AGREEMENT is made and entered into as of this day
of , 2015, by and between THE CITY OF JACKSONVILLE, FLORIDA, a
consolidated municipal/county govemment, making the General Services District (hereinafter
refened to as "JACKSONVILLE") and THE CITY OF ATLANTIC BEACH, FLORIDA, a
municipal corporation, within the General Services District (hereinafter refened to as
"ATLANTIC BEACH") for the purpose of distributing proceeds collected and set aside via the
9-1-1 User Fee to be used to pay a portion of the salaries and related expenses for 9-1-1 Call
Takers for that pmiion of their time spent answering and handling 9-1-1 calls under the
provisions of Section 365.172 (9), Florida Statutes, as authorized to be imposed by the goveming
body of Duval County (hereinafter refened to as the "Project").
RECITALS:
WHEREAS, in 2014, the pmiies have made and entered into an Interlocal Agreement,
City Contract #5629-46 (hereinafter refened to as the "Agreement" for the Project; and
WHEREAS, said Agreement was in effect until September 30, 2014, and
WHEREAS, the Council of JACKSONVILLE, acting as the goveming body of Duval
County, Florida, has authorized the fees collected to be used to fund an Interlocal Agreement
wherein ATLANTIC BEACH will receive its pro rata share to be used for lawful purposes; and
IN CONSIDERATION of the mutual promises and covenants herein contained and for
other good and valuable consideration, the parties agree as follows:
1. The above stated recitals are accurate, true and correct and, by this reference, are
incorporated herein and are made a part hereof.
2. Calculation of the 9-1-1 Distribution
2.1 ATLANTIC BEACH shall receive a distribution proportion (hereinafter
refened to as the "Distribution") of the 9-1-1 User Fee calculated by taking the projected total
call taker salary and benefits (if projected salaries and benefits are not available, the previous
four qumiers will be used instead of the projection) from ATLANTIC BEACH, multiplying that
amount by the call taker percentage (percentage of employees that handle calls instead of
dispatching calls, if not available, the Jacksonville Sheriff's Office percentage will be utilized),
and multiplying that amount by the five year weighted average of 9-1-1 calls (if calls are not
segregated by emergency/non-emergency, then the Jacksonville Sheriff's Office average will be
utilized).
2.2 If the available net revenues (total 9-1-1 revenue less 9-1-1 administration
salaries & benefits and operating expenses) are greater than or equal to the total calculated
1
AGENDA ITEM #4B
JUNE 22, 2015
Distributions of the five Public-Safety Answering Points (Jacksonville Sheriffs Office, City of
Jacksonville Fire Department, City of Atlantic Beach, City of Jacksonville Beach, and City of
Neptune Beach) then the entire Distribution will be available to ATLANTIC BEACH. If the
available net revenues are less than the total calculated Distributions of the five Public Safety
Answering Points (hereinafter referred to as "PSAPS"), than ATLANTIC BEACH will receive
its pro-rated share based on the percentage of its Distribution to the total calculated Distribution
ofthe five PSAPS.
2.3 The maximum amount to be distributed by JACKSONVILLE as a result of
this calculation for ATLANTIC BEACH for Fiscal Year 2014-2015 is "FORTY EIGHT
THOUSAND, SIX HUNDRED AND THREE and 00/00 DOLLARS ($48,603)"
2.4 The Distribution shall be remitted to the respective City Manager or
Finance Director or his/her designee on a qumierly basis.
2.5 In each succeeding fiscal year, the Jacksonville Sheriffs Office will
recalculate the Distribution to ATLANTIC BEACH, by updating the infmmation referenced in
Section 2.1 and 2.2. The Jacksonville Sheriffs Office 9-1-1 Coordinator will notify ATLANTIC
BEACH ofthe maximum Distribution in the first quarter of the succeeding fiscal year.
3. The 9-1-1 User Fees collected and distributed as provided herein shall be utilized
only for call taker salaries and associated expenses, as provided for in Section 365.172(9),
Florida Statutes.
4. ATLANTIC BEACH, by accepting funds, hereby agrees to provide an audit or
accounting of such funds and the manner in which they were expended in accordance with
Section 11.45, Florida Statutes.
5. ATLANTIC BEACH hereby acknowledges full payment and performance under all
prior agreements on this subject and hereby waives any right to asseli any claim for failure of
performance in prior years.
6. The salary period covered under this Agreement shall be retro-active to October 1,
2014 and shall be in effect from the date it is recorded on the Official Records of Duval County
until September 30, 2019.
7. This Agreement may be te1minated by either of the parties upon 90 days written
notice of such termination to the other pmiies of this Agreement.
8. JACKSONVILLE will record this Interlocal Agreement in the Official Records of
Duval County, as required by Section 163.01(11), Florida Statutes.
[Remainder of page intentionally left blank. Signature page follows immediately.]
2
AGENDA ITEM #4B
JUNE 22, 2015
IN WITNESS WHEREOF, the City of Jacksonville, by and through its respective
authorized representatives, has caused this Agreement to be executed on the day and year first
above written.
ATTEST:
By: _________ _
James R. McCain, Jr.
Corporation Secretary
STATE OF FLORIDA)
)ss.
COUNTY OF DUVAL)
CITY OF JACKSONVILLE
By: ____________ _
Alvin Brown, Mayor
The foregoing instrument was acknowledged before me this day of _____ _
2015, by Alvin Brown and James R. McCain, Jr., the Mayor and Corporation Secretary
respectively, of the City of Jacksonville, a municipal corporation in Duval County, Florida.
Such persons: (notary must check applicable bm.)
D are personally known to me; or
D produced a cmTent driver's license as identification; or -------
0 produced as identification
___________ (Sign)
___________ (Print)
NOTARY PUBLIC
My Commission expires: -------
(NOTARIAL SEAL)
In compliance with the Ordinance Code of the City of Jacksonville, I do hereby cetiif)r
that there is an unexpended, unencumbered and un impounded balance in the appropriation to
cover the foregoing Agreement and that provision has been made for the payment of the monies
provided therein to be paid.
Form Approved:
Office of General Counsel
Director of Finance
City Contract Number: -----
3
AGENDA ITEM #4B
JUNE 22, 2015
IN WITNESS WHEREOF, the City of Atlantic Beach, by and through its respective
authorized representatives, has caused this Agreement to be executed on the day and year first
above written.
ATTEST:
By: _________ _
Donna L. Bartle, City Clerk
800 Seminole Road
Atlantic Beach, FL 32233
STATE OF FLORJDA)
)ss.
COUNTY OF DUVAL)
CITY OF ATLANTIC BEACH
By: _____________ _
Carolyn R. Woods, Mayor
800 Seminole Road
Atlantic Beach, FL 32233
By: ____________ _
Nelson VanLiere, City Manager
800 Seminole Road
Atlantic Beach, Florida 32233
The foregoing instrument was acknowledged before me this day of _____ _
2015, by Carolyn R. Woods, Nelson Van Liere and Donna L. Bartle, the Mayor, the City
Manager and the City Clerk, respectively, of the City of Atlantic Beach, a municipal corporation
in Duval County, Florida.
Such persons: (notmy must check applicable box)
D are personally known to me; or
D produced a current driver's license as identification; or -------
0 produced as identification
___________ (Sign)
___________ (Print)
NOTARY PUBLIC
My Commission expires: ______ _
(NOTARJAL SEAL)
G:\Gov't Operations\NEILLM\CONTRACT\ATLANTIC BEACH Agreement EXECUTION ORIGINAL Amd#2 for 2011-2012 !LA Atlantic
Beach (3).doc
4
ORDINANCE NO. 70-15-17
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH,
FLORIDA AUTHORIZING THE MAYOR TO EXECUTE
AN INTERLOCAL AGREEMENT WITH THE CITY OF
JACKSONVILLE, CITY OF JACKSONVILLE BEACH,
THE TOWN OF BALDWIN AND THE CITY OF NEPTUNE
BEACH PROVIDING FOR THE DISTRIBUTION
FORMULA FOR DIVIDING THE PROCEEDS OF THE
LOCAL OPTION GAS TAX; PROVIDING AN EFFECTIVE
DATE.
AGENDA ITEM #7 A
JUNE 22,2015
WHEREAS, the City of Jacksonville, City of Atlantic Beach, The City of Jacksonville
Beach and The Town of Baldwin are entering into an Interlocal agreement pursuant to and in
compliance with the provisions of Section 336.025(3)(a)(l ), Florida statutes; and
WHEREAS, the City of Jacksonville has passed Ordinance 2013-820 reissuing the Local
Option Gas Tax for a twenty year period beginning September 1, 2016 and authorizing an inter-
local agreement; and
WHEREAS, the City of Atlantic Beach is dependent upon this revenue source to fund
transportation expenditures including maintenance of our streets and stormwater system; and
WHEREAS, the City Commission of the City of Atlantic Beach, Florida, finds that the
adoption of this ordinance is in the best interest of Atlantic Beach, Florida and its citizens.
NOW THEREFORE, BE IT ENACTED BY THE CITY COMMISSION ON
BEHALF OF THE PEOPLE OF THE CITY OF ATLANTIC BEACH, FLORIDA:
SECTION 1. Adoption and Incorporation of Recitals. The City Commission of the City
of Atlantic Beach, Florida adopts the recitals outlined above and incorporates them herein as a
part of this ordinance.
SECTION 2. Authorization. The Mayor is authorized to execute an Interlocal
Agreement with the City of Jacksonville, City of Jacksonville Beach, City ofNeptune Beach and
Ordinance No. 70-15-17 Page 1 of2
AGENDA ITEM #7A
.JUNE 22, 2015
the To wn of Baldwin providing for th e di stribu tion formula for dividin g th e proceeds of the
Loca l Option Gas Tax as desc rib ed in Ex hibit A, attached hereto and inco rporated by reference.
SECTION 3. Effective Date. Thi s Ordinance shall take effect immediat ely upon its final
pa ssage and adopt ion.
PASSED by th e City Co mmi ss ion on fir s t rea din g thi s gl-h cla y of Tu.n e.
2015.
PASSED AND DULY ADOPTED with a quorum pre se nt and voting, by the C it y
Commi ss ion er thi s __ day of ______ , 20 15.
AITEST:
DONNA L. BARTLE,
C ity Clerk
Approved as to form and co rrec tne ss:
RI CHARD KOM/\NDO,
City Attorn ey
Ordin ance No. 70 -15-1 7
CAROLYN WOODS ,
May or, Pres iding Office r
Pa ge 2 of2
INTERLOCAL AGREEMENT
AGENDA ITEM #7A
JUNE 22, 2015
WHEREAS, the parties hereto are the City of Jacksonville Beach, the City of
Atlantic Beach, the City of Neptune Beach, and the Town of Baldwin, hereinafter referred
to as the "Cities" and the City of Jacksonville; and
WHEREAS, the parties have entered into dialogue pursuant to creating a
distribution formula for dividing the proceeds of a proposed local option gas tax of up to the
maximum amount allowed by law per gallon upon every gallon of motor fuel and special
fuel sold in Duval County and taxed under the provisions of Chapter 206, Florida Statutes, as
authorized to be imposed by the governing body of Duval County by Section 336.025, Florida
Statutes; and
WHEREAS, the Council of the City of Jacksonville acting as the goveming body of
Duval County, Florida, proposes to levy said ta,x for a period of up to the maximum
number of years allO\ved by law beginning September 1, 1985; and
WHEREAS, the parties hereto are entering into this Inter-Local Agreement
pursuant to and in compliance with the provisions of Section 336.025(3)(a)(l), Florida
Statutes; and
WHEREAS, the parties hereto agree that the distribution formula for said tax as derived
herein below is in the best interest of all the citizens of Duval County, Florida;
Now, therefore, it is agreed:
1. Each or the parties hereto shall receive a distribution proportion of the local
option gas tax in the percentage amount calculated by dividing each patty's latest annual
population total, as calculated and ce1titied annually by the State of Florida Department of
Administration, by the latest annual population total of Duval County as likewise calculated
and certified. This percentage amount shall be revised annually during the tenn or the tax as the
population figures calculated and certified by the Depmiment of Administration are revised.
2. The tax monies collected and distJibuted as provided herein shall be utilized only
for transpmiation expenditures, as the te1m is defined in Section 336.025(7), Florida Statutes.
3. This agreement shall be subject at all times to the provisions of Section
336.025, Florida Statutes, and to such rules and regulations promulgated by the State of Florida,
Department of Revenue.
4. This agreement supersedes and replaces that ce1tain similar 1nterlocal Agreement
agreed to and executed by the parties hereto in June, 1985.
Ordinance No. 70-15-17
Exhibit A
Page 1 of 3
AGENDA ITEM #7A
JUNE 22, 2015
EXECUTED as of the dates indicated herein below by the parties hereto.
WITNESSES:
Attest: ---------------------City Clerk
SEAL
WITNESSES:
Attest: -----------------------City Clerk
SEAL
WITNESSES:
Attest: ___________________ _
City Clerk
SEAL
CITY OF JACKSONVILLE BEACH
By: _____________________ _
Mayor
City Manager
Date: -----------------------
CITY OF ATLANTIC BEACH
By:--------------------
Mayor
City Manager
Date: ____________ _
CITY OF NEPTUNE BEACH
By:
Date:
Mayor
City Manager
-------------------
Ordinance No. 70-15-17
Exhibit A
Page 2 of 3
WITNESSES:
f~c~L'--J= -----
~~
WITNESSES:
----------
Attest:
------~-------------~
Corporation Secretary
SEAL
Form Approved:
Assistant General Counsel
TOWN OF BALDWIN
By: 'S""tAN~\~~,..j
Mayor
City Manager
AGENDA ITEM #7A
JUNE 22, 2015
Date: C¥.-~ \ 'J ', 6DD\L( ~~~=4\~~~~~~~---
CITY OF JACKSONVILLE
By:
Mayor
Date: ----------------------
G:\SHARED\Mlahmeur\Exhibits\Amendment Exhibits\2013-820 {Gas Tax)\Beaches lnterlocal Agmt-Gas Tax 4.11.14.doc
Ordinance No. 70-15-17
Exhibit A
Page 3 of 3
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
AGENDA ITEM #7A
JUNE 22, 2015
Substituted & Rereferrea 4/~~/14
A_mended 5 I 2 7 /14
Introduced by Council President Gulliford and Substituted by the
Rules Committee and amended by the Finance Con®ittee:
ORDINANCE 2013-820-E
AN ORDINANCE AMENDING SECTION 799.101 (TAX
IMPOSED; LIMITATION) I CHAPTER 799 (LOCAL
OPTION GAS TAX) 1 ORDINIJ.NCE CODE, TO REISSUE
THE LOCAL OPTION GAS TAX FOR A 20 YEAR PERIOD
BEGI~lliiNG SEPTEMBER 1, 2016, AND CONTINUING
THROUGH AUGUST 31, 2036; PROVIDING FOR
MUNICIPAL CODE EDITOR'S NOTE; APPROVING AND
AUTHORIZING THE MAYOR AND THE CORPORATION
SECRETARY TO EXECUTE AN INTERLOCAL AGREEMENT
BETWEEN THE CITY OF JACKSONVILLE AND THE
JACKSONVILLE TRANSPORTATION AUTHORITY FOR
ALLOCATION OF THE LOCAL OPTION GAS TAX, THE
TRANSPORTATION 1/2 CENT SALES TAX, PERMITTED
PURSUAL\JT TO §212.055(1) (D) (2) I FLORIDA
STATUTES, AND THE CONSTITUTIONAL GAS TAX,
PERMITTED PURSUANT TO §206.47, FLORIDA
STATUTES; PROVIDING THAT THE CITY'S 1 CENT
PORTION OF THE LOCAL OPTION GAS TAX BE
ALLOCATED WITH 80% DEDICATED TO ROADWAY
MAINTENANCE AND THE REMAINING 20% DEDICATED TO
BICYCLE AND PEDESTRIAL\1 IMPROv~MENTS ON OR
ALONG ROADWAYS AND CITY RIGHT OF WAY AL~D
REQUIRING APPROVAL BY AT LEAST TWO-THIRDS
MAJORITY OF ALL COUNCIL MEMBERS '1'0 CHANGE
ALLOCATION; APPROVING Al\fD AUTHORIZING THE
MAYOR AND THE CORPORATION SECRETARY TO EXECUTE
1
2
3
4
5
6
7
8
9
10
ll
12
13
AGENDA ITEM #7A
JUNE 22,2015
Substituted & Rereferred 4/22/l4
Amended 5/27/14
AN INTERLOCAL AGREEiv!ENT BETWEEN THE CITY OF
JACKSO~viLLE AND THE CITY OF JACKSONVILLE
BEACH, THE CITY OF ATLANTIC BEACH, THE CITY OF
NEPTUNE BEACH, AND THE TOV'JN OF BALD1iVIN FOR THE
DISTRIBUTION FORMULA FOR DIVIDING THE PROCEEDS
OF THE PROPOSED LOCAL OPTION GAS Tl\.X;
REQUESTING ADMINISTRATION TO FILE SUBSEQUENT
LEGISLATION TO INCORPORATE CHANGES TO 2005-
898-E TO REFLECT UPDATED BUDGETS; PROVIDING AN
EFFECTIVE DATE.
BE IT ORDAINED by the Council of the City of Jacksonville:
Section 1. Amending Section 799.101 (Tax imposed;
14 limitation), Chapter 799 (Local Option Gas Tax), Ordinance Code.
15 Section 799.101 (Tax imposed; limitation), Chapter 799 (Local
16 Option Gas Tax), Ordinance Code, is hereby amended to read as
17 follows:
18
19
20
21
CHAPTER 799. Local Option Gas Tax.
* * *
Sec. 799.101. Tax imposed; limitation.
There is hereby imposed a tax, hereinafter known as the local
22 option gas tax, in the amount of six cents upon every gallon of
23 motor fuel and special fuel sold in the General Services District
24 and taxed under the provisions of F.S. Ch. 206. This tax shall be
25 effective on September 1, ±-9-&6 2016 and shall continue through
26 August 31, ~ 2036.
27 * * *
28 Section 2. Municipal Code Editor's Note. The Jacksonville
29 Municipal codifiers are directed to include an editorial note i.n
30 the Jacksonville Municipal Code to read as follows:
31 The initial Local Option Gas Tax, allowed by Florida Statutes
-2 -
1
2
3
4
AGENDA ITEM #7 A
JUNE 22, 2015
Substituted & Rereferred 4/22/14
Amended 5/27/14
§336.025, was for a period from September 1, 1986 to August
31, 2016. 85-793 §1; 91-819-441 §1. The Local Option Gas tax
was reissued pursuant to law via Ordinance 2013-820 E.
Section 3. Approval and Authorization for Interlocal
5 Agreement with Jacksonville Transportation Authority. There is
6 approved, and the Mayor, or his designee, and Corporation Secretary
7 are hereby authorized to execute and deliver, for and on behalf of
8 the City, the Interlocal Agreement between the City of Jacksonville
9 and the Jacksonville Transportation Authority attached hereto as
10 Third Revised Exhibit 1, labeled as '"rhird Revised Exhibit 1, Third
11 Revised JTA Interlocal Agmt, May 20, 2014 -Finance", for the Local
12 Option Gas Tax Sales Tax , the Transportation 1/2 Cent Sales Tax,
13 permitted pursuant to §212.055(1) (d) (2), Florida Statutes, and the
14 Constitutional Gas Tax, permitted pursuant to §206.47, Florida
15 Statutes, allocations 2016-2036.
16 Section 4. Use of City's 1 cent gas tax. Of the 1 cent
17 Local Option Gas Tax which the City shall receive from collections
18 as remitted by DOR, 80% shall be dedicated to roadway maintenance,
19 while the remaining 20% shall be dedicated to bicycle and
20 pedestrian improvements on or along roadways and City right of way.
21 Changes to the allocation provided herein shall require approval by
22 at least a two-thirds majority of all Council Members.
23 Section 5. Approval and Authorization for Inter local
24 Agreement with the City of Jacksonville Beach, the City of Atlantic
25 Beach, the City of Neptune Beach, and the Town of Baldwin for the
2 6 distribution formula for dividing the proceeds of the proposed
27 local option gas tax. There lS approved, and the Mayor, or his
28 designee, and Corporation Secretary are hereby authorized to
29 execute and deliver, for and on behalf of the City, the Interlocal
30 Agreement between the City of Jacksonville and the City of
31 Jacksonville Beach, the City of Atlantic Beach, the City of
-3 -
AGENDA ITEM #7A
JUNE 22,2015
Substituted & Rereferred 4/22/14
Amended 5/27/14
1 Neptune Beach, and the Town of Baldwin attached hereto as Exhibit
2 2, for the distribution formula for dividing the proceeds of the
3 proposed local option gas tax.
4 section 6. Subsequent legislation modifying 2005-898-E to
5 reflect updated budgets. The Administration is hereby requested to
6 file legislation which would attach an updated Work Program which
7 was attached to 2005-898-E as Exhibit 1. The updated Work Program
8 would account for projects and current budgets which were, or are
9 to be, accomplished under the Better Jacksonville Plan as amended.
10 section 7. Effective Date. This Ordinance shall become
11 effective upon signature by the Mayor or upon becoming effective
12 without the Mayor's signature.
13
14 Form Approved:
15
16 /s/ Paige Hobbs Johnston
17 Office of General Counsel
18 Legislation Prepared By: Margaret M. Sidman
19 G: \SHARED\LEGIS. CC\2014 \ Sub\2013 -820 Rules. doc
-4 -
AGENDA ITEM:
SUBMITTED BY:
DATE:
BACKGROUND:
CITY COMMISSION MEETING
Ordinance creating a Seaside Community Council
Carolyn Woods, Mayor
May 27,2015
AGENDA ITEM #7B
JUNE 22, 2015
Resilience requires attention across all the rich networks that tie us
together and contribute to our quality of life from our infrastructure
system to our economic systems and our social systems.
Over the course of time there has been a general acceptance of changing
weather patterns that have already led to more intense storms, more
frequent flooding, greater stmm surge, erosion and sea level rise along
the eastern U.S. Many beach and seaside communities, like Atlantic
Beach, are being proactive in their planning effmis to learn, plan, be
prepared for and adjust to these conditions and the risks they pose to our
natural resources, economic vitality and quality of life. Of pmiicular
note is the Southeast Florida Regional Compact.
As commissioners, we are tasked with providing for the health, safety
and welfare of the community and must be aware of all concerns facing
us so we can make good, sound and timely decisions for Atlantic Beach.
There is a vast anay of infmmation to learn and plan from including
studies, action plans, policies and ordinances that can guide us in
ensuring our continued growth and stability.
The creation of the Seaside Community Council will help meet our
goals. It is designed to be collaboration between our regional education
system, business community and citizens. With members from local
universities, the business community and citizens all chosen for a variety
of skill sets, the vision for the Council is to keep abreast of innovations,
facilitate obtaining grants, participate in research and analyze pe1iinent
information coming out of other research, and present periodic
summarized reports that will ultimately help the Commission make
informed policy decisions for our seaside community.
BUDGET:
INAUGURAL MEMBERS:
Minimal impact to the budget is anticipated.
Atlantic Beach Residents:
Susan Hughes
Dr. David Lambert
Sarah Boren
Janice Waters
Educational Community:
Dr. Quinton White, Jacksonville University
Dr. Josh Gellers, University ofNorth Florida
AGENDA ITEM #7B
JUNE 22, 2015
Andrew Miller, The Public Trust Environmental Legal Institute of Florida
Student Liaison:
Reagan Tully, Maypmi Coastal Sciences Middle School
RECOMMENDATION: Direct staff to make indicated changes to the draft ordinance, have the
ordinance on the June 22, 2015 meeting agenda for first reading, and
have the appointment of recommended inaugural members on the same
commission meeting agenda as the final reading of the ordinance.
ATTACHMENTS: A draft of the proposed Council ordinance is attached for discussion.
Copy of bios of Inaugural Members
ORDINANCE NO. 5-15-63
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH,
FLORIDA, ADDING PART II -CODE OF ORDINANCES,
CHAPTER 2 -ADMINISTRATION, ARTICLE V. -
BOARDS AND COMMISSIONS, DIVISION 4. CREATING
A SEASIDE COMMUNITY COUNCIL; PROVIDING FOR
SEVERABILITY; AND PROVIDING AN EFFECTIVE
DATE.
AGENDA ITEM # 7B
JUNE 22, 2015
WHEREAS, the City Commission of the City of Atlantic Beach, Florida, desires to add
Part II -Code of Ordinances, Chapter 2 -Administration, A1iicle V. -Boards and
Commissions, Division 4. Seaside Community Council to the Atlantic Beach Code of
Ordinances in order to continue a community focus on a range of priorities specific to our
coastal community; and
WHEREAS, the primary role of government is to provide for the health, safety, and
welfare of the community through good governance; and
WHEREAS, good governance provides for the long term sustainability and resiliency
of the community's economic vitality, physical environment and infrastructure, and quality of
human health and social systems; and
WHEREAS, it has become widely acknowledged that global climate changes are
constantly occmTing, that sea level rise is occuring and that coastal communities within Florida
are being immediately affected; and
WHEREAS, Atlantic Beach is a Northeast Florida bmTier island which by definition
protects the mainland of Jacksonville from the effects of the ocean; and
WHEREAS, it is fmiher acknowledged that the natural resources contained within our
coastal shores help define and add to our economic community, recreational tourism, and our
own quality of life; and
WHEREAS, our natural resources include not only our shores but, also clean drinking
water, tidal estuaries, and a healthy tree canopy; and
WHEREAS, good stewardship of these natural resources leads the way to protection
and growth of our quality of life, tourism and fishing industry, business community viability
and prope1iy values; and
AGENDA ITEM# 7B
JUNE 22, 2015
WHEREAS, effective policies and adaptation strategies are community specific and
based on the evaluation of all available information; and
WHEREAS, the greater Jacksonville area has a vested interest in a healthy and resilient
barrier island system and has an esteemed educational community of higher education that
wishes to collaborate with Atlantic Beach in analyzing existing research, initializing new
research specific to our needs and generally participating in the formulation of information
valuable in mitigation and adaptation strategies to be realized through policy and ordinance
development; and
WHEREAS, our own citizens also have a vested interest, a strong desire to participate
and a diverse wealth of knowledge and experience to bring into the process; and
WHEREAS, the City Commission of the City of Atlantic Beach, Florida, finds that the
adoption of this ordinance is in the best interest of Atlantic Beach, Florida and its citizens.
NOW THEREFORE, BE IT ENACTED BY THE CITY COMMISSION ON
BEHALF OF THE PEOPLE OF THE CITY OF ATLANTIC BEACH, FLORIDA:
SECTION 1. Adoption and Incorporation of Recitals. The City Commission of the City
of Atlantic Beach, Florida adopts the recitals outlined above and incorporates them herein as a
pmi of this ordinance.
SECTION 2. Code Amended. The City Commission of the City of Atlantic Beach,
Florida hereby amends the Code of Ordinances of the City of Atlantic Beach, Florida as
follows:
PART II-CODE OF ORDINANCES
Chapter 2-ADMINISTRATION
ARTICLE V.-BOARDS AND COMMISSIONS
DIVISION 4.-SEASIDE COMMUNITY COUNCIL
Sec. 2-170
(a) Intent. The Seaside Community Council (SCC) shall advise the City of
Atlantic Beach on sustainability issues relating to economic, environmental and
AGENDA ITEM# 7B
JUNE 22,2015
human health issues affecting the City. Members are to be appointed by the mayor
and approved by the city commission. All SCC members shall serve without
compensation. Any member may be reappointed from term to te1m upon approval
of the city commission. SCC members may serve a maximum of four (4)
consecutive terms, except the ex-officio student member shall serve a single one
school-year te1m.
(b) Members.
1. The Seaside Community Council shall consist of seven (7) voting
members, at least 4 residing in the city, and 1 ex-officio student member.
2. Whenever possible all members should be persons from the following
academic organizations and I or professional fields:
(a.) University of North Florida, Jacksonville University, Florida
State College Jacksonville, University of Florida, or other regional
university or research institute;
(b.) Private Sector Business;
(c.) Coastal Sciences;
(d.) Human Health;
(e.) Communication and Policy;
(f.) Environmental Sciences;
(g.) Energy and or Water;
(h.) Sustainable or Environmental nonprofit;
(i.) Architectural and or Engineering
3. The student ex-officio member shall be emolled at one of these local
schools Mayport Coastal Sciences Middle School, Fletcher Middle School
or Fletcher High School.
4. The members shall elect among themselves the chairman and vice chair.
The SCC shall create an administrative assistant internship; duties will
include but not necessarily be limited to responsibility for minutes and
drafting reports for the commission.
(c) The initial appointments to the SCC shall be as follows:
AGENDA ITEM #7B
JUNE 22, 2015
1. Three (3) members shall be appointed for an initial tetm of two (2)
years.
2. Four (4) members shall be appointed for an initial term of three (3)
years.
3. Thereafter, each tetm shall be for a period of two (2) years.
(d) Subsequent member reappointments and appointments to the SCC to fill
vacancies shall be made through the City's Board Member Review Committee.
(e) Meeting. The Seaside Community Council shall meet monthly and provide a
qumierly repmi to the City Commission.
(f) Ad hoc subcommittees.
1. Subcommittees may be established and abolished by the SCC as needed
or by request of the mayor or commission.
2. Subcommittee members shall be appointed and or removed by the SCC.
Sees. ~2-171-2-225.-Reserved.
SECTION 3. Severability. If any section, sentence, clause or phrase of this ordinance
is held to be invalid or unconstitutional by any court of competent jurisdiction, then said holding
shall in no way affect the validity of the remaining portions of this ordinance.
SECTION 4. Effective Date. This Ordinance shall take effect immediately upon its
final passage and adoption.
PASSED by the City Commission on first reading this __ day of ______ _
2015.
AGENDA ITEM # 7B
JUNE 22, 2015
PASSED AND DULY ADOPTED with a quorum present and voting, by the City
Commissioner this __ day of ______ , 2015.
ATTEST:
DONNA L. BARTLE,
City Clerk
Approved as to form and correctness:
RICHARD KOMANDO,
City Attorney
CAROLYN WOODS,
Mayor, Presiding Officer
Seaside Community Council Member Bios
ATLANTIC BEACH CITIZEN MEMBERS:
AGENDA ITEM # 7B
JUNE 22, 2015
Susan Hughes is a wife, mother and community volunteer in that order. Having lived in multiple
communities all over the world she is aware that what makes for a vibrant, constantly evolving
community is committed and involved community volunteers. Within weeks of moving to Atlantic Beach
in January 2011, Susan joined the Beaches Sea Turtle Patrol and has trained to become a fully permitted
member. The more she learns of the sea turtles plight on our beaches, the more aware she has become of
our own environmental threats and concerns as residents in a seaside community.
In 2013 she joined the Board of the Jacksonville Beach based Green Market and was involved in
their becoming the first Florida fmmers market to offer the EBT/SNAP program to help provide
affordable, local, healthy food choices to low income families. Also in 2013 she joined the
Women's Giving Alliance of Jacksonville and has since become the co-chair of their North
Beaches Connector Group, which aims to provide education and outreach for members at the local
level.
Most recently in 2014 she became a board member on the Beaches Town Center Agency and co-
chaired their Full Moon Pmiy. Susan received a Master of Science and Bachelor of Art Degree
from universities in the UK, has a husband of 35 years, 4 grown boys and lives in Atlantic Beach.
Dr. David Lambert is an Associate Professor in the College of Computing, Engineering, and
Construction. He has taught courses at UNF related to green construction, environmental issues,
sustainability, building codes, and geographic information systems. For the past 25 years, he has
concentrated on building multi-disciplinary teams to develop and evaluate emerging technologies that can
help us study society's impact on the environment (especially our river and coastal resources), and the
impact of the environment on society (e.g., hurricane damage assessment).
Since arriving at UNF in 1999, he has been the Director of the Environmental Monitoring, Mapping,
Analysis, and Planning Systems Lab (EMMAPS Lab) and the Advanced Weather Information Systems
Lab (A WISLab). Over the years, both labs attracted considerable external funding for their research
agendas from over 40 different local, state, federal, and international organizations. Along the way, he
was awarded 3 U.S. Patents, and, based on that technology, co-founded UNF's first technology spinoff
company in 2000 called GeoAge, Inc. ALL of his past projects have been interdisciplinary in nature. In
2004, he received the national "NOAA Environmental Hero Award" for his contributions.
David has been an active member of the UNF Environmental Center's Executive Board since the Center
was fmmed. He has also been active in professional and community organizations. For instance, he served
on the Board of Directors for the Intelligent Transpmiation Systems Florida Association, and is currently
serving on the Board of the U.S. Green Building Council North Florida Chapter.
Sarah Boren, LEED AP Homes, LEED AP BD+C
Executive Director, U.S. Green Building Council Nmih Florida Chapter (www.usgbcnf.org)
Executive Director, Green Team Project, a project of the Tides Center (www.greenteamproject.org)
Co-Founder & Vice President, NE FL Green Chamber (http://nefl.greencs.org)
Co-Organizer, Sustainable Jacksonville (www.meetup.org/sustainablejacksonville)
Seaside Community Council Member Bios
Sub-Author, My Green Doctor (www.mygreendoctor.org)
Websites: http://www.usgbcnf.org and http://www.greenteamproject.org
AGENDA ITEM # 7B
JUNE 22, 2015
Sarah Boren is the Executive Director of the U.S. Green Building Council North Florida Chapter, a
mission driven nonpmiisan non-profit organization committed to creating a sustainable region and green
buildings for all within this generation through open, collaborative education, leadership, and action.
Sarah is also the Executive Director of the Green Team Project, a program of the Tides Center and a
solutions-oriented national non-profit that helps individuals and small businesses save money by
becoming environmentally-friendly in their everyday practices. As Co-Organizer of Sustainable
Jacksonville, Sarah is trying to find ways to educate, increase the awareness of, and connect the general
public to green businesses and sustainable effmis in the region. While Sustainable Jax nudges the general
public to get involved and infmmed, she helped co-found the local NE FL Green Chamber to nudge the
business community to become more sustainable and green the supply chain. Along with her husband,
she is also a small business owner of a child's place Montessori Schools in the Southpoint area. Sarah has
over twenty years of professional experience in the environmental sustainability field in the non-profit,
private and government sectors including at the Smithsonian Institution in DC and green business
consulting in CA. Sarah received her BA in Politics and a minor in Chinese from the University of
California, Santa Cruz in 1991 and a Masters of Environmental Management in Resource Economics,
Policy and Business, including corporate environmental management, from Duke University in 1999.
Her favorite job title is mother of two wonderful girls.
U.S. Green Building Council Nmih Florida Chapter, Green Team Project
Education Duke University Masters in Environmental Management, Resource Economics, Policy,
Environmental Science, Corporate Sustainability
Janice Waters received herBS in Social Studies Education from the Florida State University and
her Masters of Education Leadership and School Counseling from the University ofNmih Florida.
She taught for many years in Tallahassee and Jacksonville and retired as the School Guidance
Counselor of Stanton College after 17 years of service. She was mmTied to Atlantic Beach
Commissioner Desmond Waters for over 30 years and learned a great deal about policymaking
and consensus building. Janice has also been a very active and involved community member of
the beaches serving in volunteer positions from 1986 to 2015. Her involvement has ranged from
the Atlantic Beach Solid Waste Committee, to the 28 1h class of the Jacksonville Beach Citizen
Police Academy, to the Keep the Ferry Effort. Janice has served on many other boards and in
many other volunteer and advisory positions; cmTently she is a Beaches Town Center Board
member, Beaches Art Fest volunteer and a Beaches' Area Historical Society Member.
During her long service to the community Janice has developed many skills well suited for the
council including problem solving, leadership, organization and coordination, public speaking and
mediation.
Seaside Community Council Member Bios
GREATER AREA COMMUNITY MEMBERS:
AGENDA ITEM# 7B
JUNE 22, 2015
Quinton White a Professor of Marine Science at, and the Executive Director of, the Jacksonville
University Marine Science Research Institute (MSRI). He received his B.S. degree from N.C.
Wesleyan College, his M.S. degree from the University of Virginia, and completed his Ph.D. at
the University of South Carolina at the Baruch Institute for Marine Biology and Coastal Research.
He is the founding Executive Director of the JU Marine Science Research Institute. The new
LEED Gold certified 32,000 sq. ft. facility opened August 2010. Dr. White joined the faculty at
Jacksonville University in 1976 and has been active in marine science education, and research
conceming the St. Johns River and marine ecosystems. Dr. White serves as a consultant with the
City of Jacksonville Waterways Commission on manatee and water quality issues.
Josh Gellers, PhD, LEED Green Associate, is an Assistant Professor in the Depmiment of
Political Science and Public Administration at the University ofNmih Florida. His research
focuses on environmental law and policy in general, and environmental human rights in particular.
His cunent research examines civil society participation in environmental govemance.
Josh's work has appeared in Critical Discourse Studies, Intemational Environmental Agreements,
Joumal ofEnvironmental Law and Litigation, Joumal of Human Rights and the Environment,
Review of Policy Research, and Sustainability Science. He has served as a researcher for the
Global Roundtable on Climate Change, Center for Research on Environmental Decisions, and
Earth Institute at Columbia University, intemed at the U.S. Department of Commerce, City of
Irvine, City of Long Beach, and EcoMedia, a CBS company, and consulted for Siena Club Green
Home and UNDP. Josh runs Enviro Rights Map, a free Google maps-based website which
catalogs constitutional environmental rights throughout the world.
Andrew Miller is the Executive Director/Legal Counsel for The Public Trust Environmental
Legal Institute of Florida, an environmental non-profit dedicated to the zealous protection of
Northeast Florida's "special places".
Andrew came to Florida from the suburbs of Chicago, Illinois. In the hopes of one day attending
law school, he received his Bachelor degree in Political Science from the University of Illinois.
While an undergrad he studied at the University of New South Wales in Australia, where he
discovered his passion for the environment. He then went on to study Environmental and
Intemational Law at the University of Florida, Levin College of Law, graduating cum laude with
ce1iificates in Environmental and Land Use Law, Pro Bono work, and Community Service. He
has served in his position with The Public Trust since his graduation from the University of
Florida in May 2008.
STUDENT LIAISON:
Reagan Tully lives in Atlantic Beach, Florida and is cunently in the ih grade at Mayport Coastal
Sciences Middle School. She is on the honor roll and is an enthusiastic member of the Aquaculture
Team. Reagan looks forward to serving on the Seaside Community Council. She is well-respected
by all of her teachers and team members and comes highly recommended by Principal Katrina
McCray.
AGENDA ITEM:
SUBMITTED BY:
DATE:
BACKGROUND:
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
Mayport Corridor CRA
Jeremy Hubsch f7 ~
Building and Zoning Director lf
June 3, 2015
AGENDA ITEM # 8A
JUNE 22,2015
At a recent Strategic Planning Workshop, the Commission voted on the creation of a Mayp01i
Community Redevelopment Agency (CRA) as one of the top ten strategic priorities for the city.
Staff has researched and evaluated the creation of a CRA for the Mayport Road C01Tidor for
some time. This included a presentation on CRA's fi:om the Florida Redevelopment Association
and a local CRA manager, Steve Lindorff. Staff has also created a possible CRA boundary area
and conducted financial analysis of potential revenue that could be generated by the CRA. This
information will be presented to the Commission at the June 22nd meeting.
The next step in creating a CRA is hiring a team of consultants to conduct the study. The City of
Jacksonville has already contracted with the firm VHB to create a CRA for the Mayport Village
and surrounding areas. Staff has worked with VHB to create a scope of work and new team of
sub-consultants that is more advantageous for a Mayport Road Conidor CRA. This includes
using the Northeast Florida Regional Council as the primary group facilitating visioning and
community engagement, as well as using Steve Lindorff to conduct economic analysis of market
conditions. As a result of these changes and the economy of scale of VHB already working on
the Mayport Village CRA, staff was able to get a quote for a study that is significantly less than
Jacksonville's Mayport Village CRA. The Mayport Village CRA study will cost the COJ
$198,000. The quote for the Mayp01i Road Corridor CRA is $92,446.67. This quote includes
everything necessary for the city to create a CRA: community engagement, visioning, economic
analysis, finding of necessity, and CRA Plan.
Staff is also going to apply for the Community Planning Technical Assistance Grant to help fund
the CRA study. This grant is through the Florida Department of Economic Opportunity and is
typically awarded for $25,000. Staff would like approval from the Commission to seek out this
grant. In order to fund the study, a mid-year budget modification will be required to contract with
VHB and sub-consultants. Staff has researched the market and believes the quote from VHB is
very competitive. Additionally, VHB's experience with the Mayport Village CRA has provided
them a greater understanding of local conditions.
BUDGET: Budget modification needed
RECOMMENDATION: Direct staff to apply for DEO Grant and bring a mid-year budget
modification to the Commission to fund the study.
ATTACHMENTS: Proposed Scope ofWork; Proposed Fee; VHB Profile; Steve Lindorffbio
REVIEWED BY CITY MANAGER:
Pllo ne · 407 .839.4006
I ax : 407 .839.4008
www.vhb.com
Engh•r••~ I S(lonl tSI< I Plnnnersll.le<lgl•e"
Van asse Hange11 Brusllin, Inc.
Landm ark Crntcr Two
Suite 300
225 E. Robinson Street
Orlando, Florida 3280 I
!ZI New Contract
D Amendment No.
Date
Project No.
ACil.N I>A ITEM #8A
J UNE 22, 2 0l5
Client Authorization
Ju ne 3, 20 15
82 3 17 .1 5
Project Name City of Atla ntic Bea ch Community Red ev elopment Area (CRA) Plan
To: City of Atlantic Beach
As Requested By: Client
Cost Estimate Amendment Contract Total
Labor
Expenses
IZI Fixed Fee
D Cost + Fix ed Fee
$92,446.67
included
D Time & Ex penses
D Oth er
Thi s Agreement is composed of Part I, and Part II. Parll includes detai ls o f th e services to be performed, timing of the
services, and compensation. Part II (attached) contains th e Terms and Con ditions of Agreement, which are p roposed
general terms of the engagemen t betwee n the City of Atl antic Beach, hereina ft er ca lled the "Client," and Vana sse
Hangen Brustlin, Inc. (VHB).
PROJECT DESCRIPTION
It i s und erstood t h at Ci ty of Atlantic Beach d esires t he crea tion of a Commun ity Redevelopment Area (CRA) to
encourage the redeve lop ment of the Hi ghway A 1 A corridor. Th e area preliminar ily iden ti fi ed by t he City is wholly
with in th e City's jurisdictio n and is generally bound to th e south by Atlantic Boulevard, to the west by t he Intercostal
Waterway, to the north by Dutton Island Road, and includes multipl e parcel s with frontage on the eas t sid e o f
Highway A1A. VHB wil l complete t he following Ta sks n ecessary to prepare the Finding o f N ecessi ty and establish the
CRA consi stent with l eg isl ative requi r ements o f the State o f Florida and Duva l County.
SCOPE OF SERV ICES
1.0 Project Start Up
1.1. Kick -Off Meeting
VHB and the Northeast Florida Reg i onal Co un cil (NEFRC) will prepare for and facil i t ate a ki ck-off meeting
with t he City Planning and Development Depa rtment, Project Manager an d other appropriat e City st aff,
serving as the Technical Advisory Committee (TAC).
1.2. CRA Driving and Walki ng Tour
VHB, NEFRC, and City sta f f, along with any members o f the TAC who wish to participate, along with key
stake hold ers, will tour the identified CRA ar ea together to al low the project team to become fam iliar with
"/ \i•o orip.ill(l/.1' of t/n'.v t lutlror i::olirm 1/e('c/ to /Je 1!.\"t'l'/IINI. 0111! t w igilllllll!!t!d.\' to bc.forJI'(rrt/l'r/ to A ceo II/IIIII~ Co11/mcl f•'ile's.
AGENDA ITEM# SA
JUNE 22,2015
concerns expressed by the TAC and any other specific site considerations the staff, TAC or stakeholders
believe will be included preparation of the CRA Plan.
1.3. Technical Advisory Committee Meetings
VHB and City Staff will work with a Technical Advisory Committee (TAC) identified by and organized by
the City. Additional members may be added to the committee once the boundaries for the CRA have
been identified. The TAC acts as a sounding board for ideas in the plan and for actions that must be
taken by officials of the City of Atlantic Beach in the adoption of the CRA Plan. Specifically its role is to:
• Represent the community and guide the establishment of the Atlantic Beach CRA Plan
• Provide input and refinement for the identification of redevelopment issues and
opportunities
• Assist in the evaluation and selection of the CRA boundary
• Assist in the development of the goals, objectives and benchmarks for implementing the
CRA Plan
• Participate in Community Workshops
• Recommend the draft plan to City Council
VHB will prepare for and facilitate up to three (3) TAC meetings to review and advise the City on project
progress and deliverables.
Task 1 Deliverables
• Detailed Project Schedule
• Project Team Directory
• Identification of issues to be addressed by the CRA Plan
• Kick-off Meeting Summary
• Preparation for and facilitation of up to three (3) TAC meetings
2.0 Community Outreach and Stakeholder Involvement
2.1. One on One Interviews
VHB and the NEFRC will conduct up to five (5) interviews, in person or by phone, with key individuals or small
groups of property owners, economic development experts and other key stakeholders in the study area,
especially those who have participated in preparation of past plans and guidelines. A memorandum will be
prepared summarizing the feedback relating to market, CRA boundaries, development opportunities and
potential barriers to development as identified in these discussions.
2.2. Community Workshops
VHB and the NEFRC will prepare for and facilitate two (2) community workshops to solicit input on the proposed
CRA boundary, policies, projects and action plan.
2.3. Social Media
VHB and NEFRC will work with the City to employ a variety of media technology options to facilitate online input
and collaboration from the community concerning various design, planning and implementation alternatives
presented at key points during the project. These technologies supplement public outreach strategies to help
drive increased citizen participation and obtain meaningful feedback, beyond public meetings, email lists, fliers,
and other traditional methods. Social media will be employed throughout the process to build awareness,
understanding and consensus on the final recommendations.
Task 2 Deliverables
• Stakeholder Interviews summary
Two originals a_( this Authorization need to be executed. One original needs to be forwarded to Accozmting Contract Files.
• Community Workshop promotional materials
• Agenda for Community Workshop #1 and #2
• Presentation Materials for Community Workshop #1and #2
• Community Workshop #1and #2 Meeting Summary
• Results Community Preference Surveys
• Social Media Outreach Strategy
3.0 CRA Plan Vision, Goals and Objectives
AGENDA ITEM# SA
JUNE 22, 2015
This task describes the preparation necessary for Community Workshop #1. In conjunction with the work in Task
4 (described below), VHB will analyze existing conditions relative to the criteria for documenting blighted
conditions as provided in applicable State of Florida Statutes. Based on this analysis VHB will prepare CRA
boundary map alternatives for consideration by the TAC. Based on the evaluation, VHB will meet with the TAC to
confirm the Vision Principles, policies and guidelines for guiding the development of the CRA Plan and confirm
the CRA Boundary (preliminarily identified by the City) to be used in preparing the required Blight Study and the
CRA Master Plan. As part of the analysis, VHB will prepare an existing conditions map that documents
opportunities and barriers to redevelopment and suggests potential catalyst projects.
Task 3 Deliverables
• Healthy Community Design Framework Diagram
• Vision Statement
• Goals and Objectives
• Definition of proposed boundaries
• Identification of Initial Redevelopment Opportunities
4.0 Demographic Profile and Redevelopment Analysis
4.1 Demographic Profile and Redevelopment Analysis
This task will be led by Steve Lindorff, retired director of the City of Jacksonville Beach CRA, on contract with
VHB. Mr. Lindorff will be responsible for the following deliverables:
• Demographic profile of City of Atlantic Beach and study area;
• Economic input for Finding of Necessity; and
• Review I QAQC of City's TIF projections;
4.2 Existing and Future Conditions Analysis
VHB will perform the following subtasks to evaluate current and potential future conditions within the City's CRA:
• Prepare a map series using GIS provided by the City or other readily available public sources. The
map series will include:
• Study area
• Existing Land Use
• Future Land Use
• Transit Routes
• Transportation Network
• Existing and Future Levels of Service
• Utilities Map
• Water and Water Service Areas
• Sewer and Stormwater
• Ownership
• Vacant/Public Land
• Environmental Constraints
• Parks, Public Uses and Open Spaces, Historical and cultural resources
71Fo originals of this Authorization need to be executed. One original needs to be .forwarded to Accounting Contract Files.
AGENDA ITEM# SA
JUNE 22, 2015
• Evaluate overall physical conditions, including functional and physical obsolescence and blight
caused by absentee property owners to understand the issues causing owners to redevelop or
dispose of their properties;
• Review the City's Comprehensive Plan and current development regulations and to determine
where improvements can be implemented that will serve to facilitate redevelopment, such as
expedited permitting.
• Evaluate the overall transportation network, including pedestrian, vehicular, existing public transit
options; and
• Evaluate other public infrastructure that could impact development potential including water and
sewer facilities, stormwater management, and other relevant systems necessary to support existing
and proposed development in the study area.
Task 4 Deliverables:
• Demographic profile
• QA/QC of TIF projections provided by City
• GIS Map Series
• Technical Memorandum of existing and future infrastructure conditions
5.0 DRAFT FINDING OF NECESSITY. CRA PLAN AND POLICY FRAMEWORK
Using the results from the previous Tasks, VHB will prepare a preliminary draft of the Finding of Necessity, CRA
Plan and Policy Framework. Mr. Lindorff, serving as Senior Community Redevelopment Planner, will review the
draft plans prepared by VHB, providing input on programs and projects to be funded by the CRA. The Plan will
address the requirements of Chapter 163, Part Ill F.S.
Once the comments have been recorded, VHB will arrange for review of the draft plans by the TAC. Upon
approval by the TAC, the draft plan will be considered at a City Council Workshop. Based on the direction
received at the workshop, VHB will prepare a Final CRA Plan, as described in Task 6. Final public hearings will be
scheduled in compliance with Chapter 163, Part 3 and applicable City ordinances.
Task 5 Deliverables:
• Draft Finding of Necessity
• Draft Community Redevelopment Area Plan
• One (1) City Council Workshop to present drafts
6.0 FINAL FINDING OF NECESSITY. CRA PLAN AND POLICY FRAMEWORK
Based upon the input from the public meetings and direction from the TAC and City Council, VHB will prepare
the final Finding of Necessity, CRA Plan and Policy Framework. VHB will provide electronic editable and PDF
versions of the CRA Plan, and PowerPoint Presentation, as well as 20 paper copies of the Finding of Necessity
and CRA Plan.
Task 6 Deliverables:
• Electronic Editable and PDF of Finding of Necessity and CRA Plan
• Electronic PowerPoint Presentation
• Twenty (20) paper copies of Finding of Necessity and CRA Plan
711'o originals of this Authorization need to be executed. One original needs to befont•arded to Accounting Contract Files.
ASSUMPTIONS
AGENDA ITEM# SA
JUNE 22, 2015
It is understood that VHB will perform services under the sole direction of the Client. In the performance of these
services, VHB will communicate its efforts with those of other project team members as required.
It is understood that VHB will use the CRA boundary that has been preliminarily identified by Client and will be used as
the basis for the Finding of Necessity and the Redevelopment Plan
SERVICES NOT INCLUDED
The following services have not been included in this Amendment at this time:
• Transportation modeling
• Permit applications
• Environmental assessment
Should work be required in these areas, or areas not previously described, VHB will prepare a proposal or amendment,
at the Client's request, that contains the Scope of Services, fee, and schedule required to complete the additional work
items
CLIENT FURNISHED INFORMATION
VHB will rely upon the accuracy and completeness of Client-furnished information in connection with the performance
of services under this Agreement. Client shall provide VHB with project-related technical data including, but not limited
to, the following:
• Property Appraiser data for parcels within identified Community Redevelopment Area (CRA).
• Tax Increment Financing (TIF) projections for identified CRA parcels.
• City-wide GIS data, including parcels, public infrastructure, land use, and environmental
resources.
• Demand and available capacity for public infrastructure (water, wastewater, etc).
SCHEDULE
VHB will begin performance of the above services on the date written authorization to proceed is received. VHB will
complete professional services described within 10 months of receiving written authorization to proceed. The schedule
assumes receipt of the information described under "Client Furnished Information" when the authorization to proceed
is received and is also subject to timely delivery of information promised by the Client and is exclusive of Client and
local review of interim products.
Two originals of this Authorization need to be executed. One original needs to befmwarded to Accounting Contract Files.
COMPENSATION
AGENDA I TEM #SA
J UNE 22,20 15
VHB wi ll perform the Scope of Servi ces contain ed in this Agreement on a lump sum basi s as indicated below.
Tasl< Lump Sum Fee
Tasl< 1: Context Analysis
1.1 Kickoff $ 1,255.00
1.2 Site Tou r $ 1,585.00
1.3 TAC M ee tings (3) $ 9,120.00
Prepare De live rables $ 2,62 5.00
Ta sk 1 Subtotal $ 14,585.00
Tasl< 2: Commun ity Engagement
2.1 One o n One Inter v i ews $ 1,500.00
2.2 1st Pub lic Workshop $ 4,540.00
2.3 2nd Pu blic Worl<s hop $ 4,540.00
2.4 Socia l M e dia $ 1,690.00
Pr epare De liverabl es $ 8,250.00
Tas l< 2 Subtotal $ 20,020.00
Tasl< 3: CRA Visi on, Goals and Obj ect iv es
Prepare De live r ables $ 13,790.98
Task 3 Subtotal $ 13,790.98
Tasl< 4: Demographic Profile and Redevelopment Analysis
4 .1 M arket/Eco no mic Ana lysis $ 3,590.00
4.2 Eva luation of Exi sting and Future Co nditions $ 12,265.57
Task Subtotal $ 15,855.57
Tasl< 5 Draft Finding of Necessity and CRA Pl an
Prepare De l lverables $ 12,813.44
Task Subtotal $ 12,813.44
Ta sk 6 Final Finding of N ecess ity and CRA Plan
Prepare Del iverab les $ 7,700.00
Tasl< Subtotal $ 7,700.00
Travel and Reprog raphic A llowances (estimated) $ 4,000.00
Total $ 92,446.67
In addi ti on to the labor compen sa ti on, VHB shall be r eimbursed for ex penditures m ad e sp ec ifica lly f or t he p r oj ect such
as: printing and re p rographics; t r avel and subsisten ce; computer ch arg es; t elepho ne charg es; shipping, postage, and
courier servi ce charges; pur cha se of m aps and similar d ocu ments; etc. Th es e direct ex p en ses will b e bi l led at 1.0 times
th eir ac tual co st.
1\l'o originals ofthi.l' ;/utlrori::otiollneC'd to be> executed. Ou e m·ip,ill(l /lllwls to br•.frJI'I i'lll'rled l u Accuunti11g Crm/mct /o'lh•s.
Prepared By: C. Ostrodka
AGENDA ITEM# 8A
JUNE 22, 2015
Department Approval: P. Yeargain
Please execute this Client Authorization for VHB to proceed with the above scope of services at the
stated estimated costs. No services will be provided until it is signed and returned to VHB.
[gJ Subject to attached terms & conditions.
Vanasse Hangen Brustlin, Inc. Authorization
By
Paul W. Yeargain, P.E.
Title Managing Director, Orlando
Date June 3, 2015
D Subject to terms & conditions in our original
agreement dated
Client Authorization (Please sign original
and return)
By
Title
Date
Two originals of this Authorization need to be executed. One original needs to be forwarded to Accounting Contract Files.
PART II
VANASSE HANGEN BRUSTLIN, INC.
TERMS AND CONDITIONS OF AGREEMENT
AGENDA ITEM# SA
JUNE 22, 2015
The engagement of Vanasse Hangen Brustlin, Inc. (VHB) by Client is under the following terms and
conditions. These terms and conditions are an integral part of the collective Agreement between Client and
VHB.
1. The fee estimate for the proposed Scope of Services is valid for 60 days from the date of Proposal.
2. Payment to VHB is the sole responsibility of signatory of this Agreement and is not subject to third
party agreements.
3. All schedules set forth in the attached Scope of Services commence upon receipt of a signed
Agreement and, if requested, a retainer. All retainer amounts will be applied to the last invoice. A
RETAINER OF $ -0-IS REQUIRED BEFORE SERVICES CAN COMMENCE UNDER THE
AGREEMENT.
4. Requests for additional services and any associated fee adjustment must be authorized in writing
before additional services can begin.
5. Invoices will be rendered monthly and become due upon receipt. Any invoice outstanding for more
than 30 days after date of invoice will be subject to a financing charge of 1-1/2 percent per month.
6. Should it become necessary to utilize legal or other resources to collect any or all monies rightfully
due for services rendered under this Agreement, VHB shall be entitled to full reimbursement of all
such costs, including reasonable attorneys' fees, as part of this Agreement.
7. Invoice payments must be kept current for services to continue. If the Client fails to pay any invoice
due to VHB within 45 days of the date of invoice, VHB may, without waiving any other claim or right
against Client, suspend services under this Agreement until VHB has been paid in full all amounts
due VHB and/or any of its Consultants and Subcontractors. Sealed plans, final documents, reports,
and attendance at meetings/hearings will not be provided unless payment for services is current.
If VHB is performing services for the Client under multiple projects, invoice payments must be kept
current on all projects for services hereunder to continue. Client acknowledges VHB's right to
suspend services and withhold plans and documents, as provided above, if payments are not
current on all projects. If services are suspended for 30 days or longer, upon resuming services VHB
shall be entitled to expenses incurred in the interruption and resumption of its services. If services
are suspended for 90 days or longer, VHB shall be entitled to expenses incurred in the interruption
and resumption of its services and fees for remaining services shall be equitably adjusted.
The parties agree to coordinate invoices to assure timely payment. Among other things, VHB's
project manager and Client's representative will confer as often as reasonably necessary about any
issues that arise involving invoicing and collections. Client's representative will contact VHB's
AGENDA ITEM# SA
JUNE 22, 2015
project manager forthwith upon receipt of an invoice about any questions or issues concerning
invoiced amounts. If Client's representative and VHB's project manager are unable to resolve any
questions or issues, Client's representative will line item any disputed or questionable amount and
pay VHB. VHB, at its option, may revise and resubmit disputed amounts at a later date.
8. VHB agrees to carry the following insurance during the term of this Agreement:
• Workmen's Compensation and Employer's Liability Insurance in compliance with statutory
limits.
• Comprehensive General Liability Insurance including Products Completed, Contractual,
Property, and Personal Injury coverage with combined single limits of $1,000,000 per
occurrence and $ 2,000,000 in the aggregate.
• Professional Liability Insurance with a limit of $1,000,000 per claim and in the aggregate
• Automobile Liability Insurance including non-owned and hired automobiles with a
combined single limit of $1,000,000 per occurrence.
Certificates of insurance will be furnished upon request. If the Client requires additional
insurance coverage, and it is available, Client agrees to reimburse VHB for such additional
expense.
9. The Client and VHB shall at all times indemnify and save harmless each other and their officers, and
employees on account of any claims, damages, losses, litigation, expenses, counsel fees, and
compensation arising out of any claims, damages, personal injuries and/or property losses
sustained by any person or entity, to the extent caused by the negligent acts, errors or omissions
of the indemnifying party, its employees, or subcontractors in connection with the Project, and/or
under this Agreement.
10. VHB shall not be responsible for failure to perform or for delays in the performance of services
which arise out of causes beyond the control and/or without the fault or negligence of VHB.
11. VHB shall be entitled to rely on the accuracy and completeness of data, reports, surveys,
requirements, and other information required to be provided by Client under this Agreement.
12. Client agrees to the fullest extent permitted by law, to indemnify and hold harmless VHB, its officers,
employees and sub-consultants from and against any and all claims, suits, demands, liabilities costs,
including reasonable attorneys fees and defense costs caused by, arising out of or in any way
connected with the detection, presence, handling, removal, abatement, or disposal of any asbestos
or hazardous or toxic substances, products or material that exist on, about or adjacent to the job
site.
Two originals of this Authorization need to be executed. One original needs to be forwarded to Accounting Contract Files.
AGENDA ITEM# SA
JUNE 22,2015
13. VH B's services will be performed on behalf of and solely for the benefit and exclusive use of Client
for the limited purposes set forth in the Agreement. Client acknowledges that VHB's services
require decisions that are not based upon science, but rather upon judgmental considerations.
Client may not delegate, assign, sublet, or transfer its duties or interest in this Agreement without
the written consent of VHB.
14. In the performance or furnishing of professional services hereunder, VHB, and those it is responsible
for, shall exercise the degree of skill and care customarily accepted as good professional practices
and procedures by members of the same profession currently practicing under similar conditions
in the same locality ("Standard of Care").
Consistent with this Standard of Care, the services shall conform to applicable laws, codes,
ordinances, and regulations of any governmental agency having jurisdiction over the project, at the
time services are rendered. VHB shall perform its services as expeditiously as is consistent with the
Standard of Care and with the orderly progress of the Work.
15. VHB shall not be required to sign any documents, no matter by whom requested, that would result
in VHB's having to certify, guaranty or warrant the existence of conditions whose existence VHB
cannot ascertain. Any certification provided by VHB shall be so provided based on VHB's
knowledge, information, and belief subject to the preceding sentence, and shall be given in VHB's
professional opinion consistent with the Standard of Care. VHB shall be compensated for any work
necessary to verify project compliance with regulatory standards for purposes of such certification.
16. Client hereby agrees that to the fullest extent permitted by law, VHB's total liability to Client and
any persons or entities claiming by, through or under the Client, for any and all injuries, claims,
losses, expenses, or damages whatsoever arising out of or in any way related to the Project and/or
this Agreement from any cause or causes including, but not limited to VHB's negligence, errors,
omissions, strict liability, statutory liability, indemnity obligation, breach of contract or breach of
warranty shall not exceed $50,000 (fifty thousand dollars).
17. All documents including Drawings and Specifications (whether in hard or electronic form) prepared
by VHB pursuant to the Agreement are instruments of service with respect to the Project. They are
not intended or represented to be suitable for reuse by the Client or others on extensions of the
Project or on any other Project. Any reuse by Client or a third person or entity authorized by Client
without written verification or adaptation by VHB for the specific purpose intended will be at the
Client's sole risk and without liability or legal exposure to VHB; and the Client, shall release,
indemnify and hold harmless VHB from all claims, damages, losses and expenses including
attorneys' fees arising out of or resulting therefrom. Any such verification or adaptation will entitle
VHB to additional compensation at rates to be agreed upon by VHB and the third person or entity
seeking to reuse said documents.
If any information hereunder is provided in electronic format, Client recognizes that such plans,
documents or other information recorded on or transmitted as electronic media, including CADD
documents ("Electronic Documents") are subject to undetectable alteration, either intentional or
unintentional, due to, among other causes, transmission, conversion, media degradation, software
error, or human alteration. Accordingly, the Electronic Documents are provided to Client for
informational purposes only and not as record documents.
Two originals of this Authorization need to be executed One original needs lo befmwarded to Accounting Contract Files.
AGENDA ITEM# SA
JUNE 22, 2015
18. To the extent permitted by law, VHB retains the copyright in all written work products, including
plans, specifications, calculations, computer programs, and computer generated materials in any
form, produced in connection with the work under this agreement, unless otherwise agreed to in
writing by an authorized VHB representative. Subject to Term No. 17 above, VHB licenses to Client
the use of all written work products, including plans, specifications, calculations, and computer
generated materials in any form, produced in connection with the work under this agreement on a
non-exclusive basis.
19. All questions in dispute under this Agreement shall be submitted to non-binding mediation. On
the written notice of either party to the other of the election to submit any dispute under this
Agreement to mediation, each party shall designate their representative and shall meet within ten
(1 0) days after the service of the notice. The parties themselves shall then attempt to resolve the
dispute within ten (1 0) days of meeting. Should the parties themselves be unable to agree on a
resolution of the dispute, then the parties shall proceed with mediation in accordance with the
mediation rules of the American Arbitration Association. The cost of mediation shall be borne
equally by both parties. This process shall be considered as a condition precedent to moving to a
more formal or judicial process.
20. Notwithstanding any other provision of this Agreement. neither party shall be liable to the other
for any incidental, special, indirect or other consequential damages incurred due to the fault of the
other party regardless of the nature of the fault or whether it was committed by the Client or VHB,
or their employees, sub-consultants, or subcontractors. Consequential damages include, without
limitation, liability for loss of use of the Project or existing property, loss of profits, loss of production
or business interruption; however, the same may be caused.
21. In entering into this Agreement, Client has relied only upon the representations set forth in this
Agreement. No verbal warranties, representations, or statements shall be considered a part of this
Agreement or a basis upon which the Client relied in entering into this Agreement. No statements,
representations, warranties, or understandings, unless contained herein, exist between Client and
VHB.
22. Nothing contained in this Agreement shall create a contractual relationship with, or a cause of
action in favor of, a third party against either the Client or VHB. VHB's services under this
Agreement are being performed solely for the benefit of the Client and no person or other entity
shall have any claim against VHB because of this Agreement. In addition, nothing herein shall be
construed as creating a contractual relationship between the Client and any VHB employee,
representative or consultant. The Client agrees that in the event of a dispute regarding this
Agreement or the services rendered by VHB hereunder, the Client shall only seek recourse against
VHB and waives any right to pursue a claim against VHB's individual directors, officers or employees.
23. Any taxes or fees, enacted by local, state, or federal government and based on gross receipts or
revenues, will be invoiced to and payable by Client as an additional amount due under this
Agreement.
24. This Agreement shall be governed and construed in accordance with the laws of the
Commonwealth of Massachusetts.
Two original.~ of this Authorization need to be executed One original needs to be forwarded to Accounting Contract Fifes.
AGENDA ITEM# 8A
JUNE 22, 2015
25. VHB's commitments as set forth in this Agreement are based on the expectation that all of the
services described in this Agreement will be provided. In the event Client later elects to reduce
VHB's scope of services, Client hereby agrees to release, hold harmless, defend and indemnify VHB
from any and all claims, damages, losses or costs associated with or arising out of such reduction
in services.
26. Client understands that the requirements of the Americans with Disabilities Act ("ADA") are evolving
and will be subject to various, potentially contradictory interpretations and applications. VHB will
use its reasonable professional efforts and judgment to interpret applicable ADA requirements and
other federal, state and local laws, rules, codes, ordinances and regulations as they apply to the
project. VHB cannot and does not warrant or guarantee that Client's project will comply with all
ADA requirements or ADA interpretations.
Two originals of this Authorization need to be executed. One original needs to be.fOJwarded to Accounting Contract Files.
Atlantic Beach CRA Plan VHB
Principal in Project
Task Charge Manager Planner Sr Trans Planner Trans Planner Sr Engineer
Loaded Rates $ 250.00 $ 145.00 $ 75.00 $ 131.89 $ 72.74 $ 185.52 $
1.11<ickoff Meeting 4 4
1.2 Site Tour 4 4
1.3 TAC Meetings (3} 24 34
Prepare Deliverables 2 4 12
Task Subtotal 2 36 54 0 0 0
2.1 Conduct One-on-One Interviews
2.2 .1 Community Workshop #1 12 20
2.2.2 Community Workshop #2 12 20
2.3 Social Media 2 4
Prepare Deliverables 2 4 16
Task Subtotal 0 30 60 0 0 0
3 CRA Vision Plan 4 8 24 2
Task Subtotal 4 8 24 2 0 0
4 .1 Market/Economic Analysis 2 4
4 .2 Evaluation of Existing and Future Conditions 4 8 40 8 12 8
Task Subtotal 4 10 44 8 12 8
5 Draft Finding of Necessity and CRA Plan 8 20 60
Task Subtotal 8 20 60 0 0 0
6 Final Finding of Neces sity and CRA Plan 8 16 30
Task Subtotal 8 16 30 0 0 0
Labor Total 26 120 272 10 12 16
Community
Redevelopment &
Planning Consultants,
LLC
Senior Community
Sr. Env Redevelopment
Engineer Scientist Planner Principal
95.47 $ 187.20 $ 150.00 $ 125 .00
3
3
12
3
0 0 0 21
12
4
4
24
0 0 0 44
0 0 0 0
20
23 8
23 8 20 0
10
0 0 10 0
8
0 0 8 0
39 8 42 65
NEFRC
Planner/ Media
$ 110.00
3
12
15
4
4
10
18
36
0
0
0
0
51
AGENDA ITEM# 8A
JUNE 22, 2015
TOTALS
Admin Graphics
$ 90.00
$ 1,255.00
$ 1,585.00
3 $ 9,120.00
3 $ 2,625 .00
6 $ 14,585.00
$ -
$ 1,500 .00
4 $ 4,540.00
4 $ 4,540.00
$ 1,690.00
11 $ 8,250.00
19 $ 20,020.00
$ -
$ 13,790.98
0 $ 13,790.98
$ -
$ 3,590 .00
$ 12,265 .57
0 $ 15,855.57
$ -
$ 12,813.44
0 $ 12,813.44
$ -
$ 7,770.00
0 $ 7,770.00
25 $ 88,446.67
Expensese $ 4,000.00
Total $ 92,446.67
AGENDA ITEM #SA
J UNE 22,20 15
VIIB 's passionate profe ssionals includ e e ngineers, scie nti s ts,
planne rs , and d esign ers who p a rtner with public and pri vat e
cli e nts in Lh e transp orla tion, r eal es tate, in stilution al , and e ne rgy
industries, as well as fed er al , state, a nd local governments .
Toget her, we work to improve mobili ty, en hance communi ti es and economic vi tali ty,
anc.J ba lance develop ment and i nfrastr ucture needs with environme ntal stewards hip.
We 're a team 1,000 strong -eager to de liver va lue by emb racing our cl ients' goals,
anticipa tin g cha llenges . building lasti ng partnersh ips, and always provid ing an
excep tional experience.
We're passiona te abo ut ma kin g meani ngful con tri bu ti ons to the wo rl d through the wor k
we do, and we arc p ro ud, yet humbled , to have been doing this for more tha n 35 years.
1
VIIB
VIIB's innovative 1hinldng leads to
erealive, practical sohtti{ms for our clienls
AGENDA ITEM liSA
J \JNE 22, 20 15
We bring co ll ec ti ve knowledge, techn ica l excell ence, and a wid e network of trus ted relatio n-
ships ac ross our footpr int to del iver v<tlue. When you ha ve a team with such a broa d ra nge of
expe rti se, it's on ly na tural to lool< at projects fr om every angle, and as l< the typ es of qu estions
that lead to betler so lu tio n ~. 1 hat's wh at we do at VH B-we help our clien ts make tile right
decisions lo move th ei r projects fo rw ard .
Our team has an open-mind ed ap proa ch to projects, an d we arc comm itted to listening and
trul y understanding our clients' 11ceds we see t'lc who le pic ture, not just one piece. We inl e-
grate the ri ght peop le an d resources lronr our four core service areas to he lp clients milia te
and co mplet e intricate, challe ngin g, and sign ificant projec ts.
Transportation P lanning & Eng ineering
Tra nsporta tion is constant ly on our minds : will I make the train, can my child ride her bike
to the libra ry, will the sc hoo l bus be on tim e, wi ll there be enough parl<ing at the store? For
st eward s of transpor tc1li on in frastructu re, it's a demanding bala nce between maintai ning
sa fe, quality facilities and assets with tighter and ti ght er bu dgets. AI VI IB, we know the cha l·
lenges fac ing ou r trans po rt atio n clien ts, and we kn ow what i t takes to deliver smart soluti ons
t hat ke ep people movi ng. Our transportatio n prac ti ce is foc used on sustain ab le plannin g,
design, const ru cti on, and operat ion for all modes.
Re l ated Services I Roadway & Highway Engineerin g I Bridge Design & Engineeri ng I Bi cycle/
Pedestrian Plannrng & Engineering 1 1 raffic Engineering I Alt erna tive Delivery I Transit & Ra il
Land Development
When it 's ti me to grow, add, expand, or move, cl ients look for someo ne they ca n tru st. Al VH6,
it's our pri ority to understa nd opera ti ng environm ents and infrast ru ctu re chall eng es so we
ca n navigate si te pe r mill in g and app rova ls. We provide so lut ions designed to g<'t cus tomers,
visitors, and emp loyees in and ou t with case so client s can focus on th eir business, th ei r
co mmun ity, an d th e bottom line. Br i ngi ng toge ther the rig ht skills and ex perience, ou r team
delivers creative and practi ca l soluti ons tha t bring va lue to our clien t!> and providc co nfi·
den ce th at th eir proj rcts are not on ly moving forward.I.Julthat evo ry thin g is goin g smoothly.
Related Services I Civil Engineerin g I Community Planning I Due Di li gence Resea rch
& Ana lysis 11 and Surv ey 1 La nd Use Pla nning, Engineering & Ana lys is I Star mwater Design
& Engineerin g I Utilities Design I Ma ster Plann ing
VHB@a Glance
Foundcclin
VHB
Planning & Design
AGENDA ITEM #8A
JUNE 22, 2015
Our planners and designe rs rou ti nely sit around the table with co mmunities, developers,
and regu lato rs to brainsto rm, plan, revise, revisit, and wrest le with all sort s of ideas. Where
w ill we live? Where will we shop? How wi ll we cross th e stree t? Can we make it func ti ona l
and bea utiful? Can we just make it be tter? We listen to hundreds of quest ions lil<e l his before
identifying the right answers. Toge ther, we find t he most compe ll ing i dea: th e one that un ites
everyone arou nd a vis ion of how lo mal<e the neig hborh ood, town, or projec t more than they
ever i magined.
Re l ated Services I Commun ity Plan ni ng I Com prehe nsive Plans I Enti tlement Serv ices I
La r1dscape Architecture I Public Ou treach I Zoning Analysis
Environmental
Ba lanci ng develop ment and infrastructure needs wi th stewards hip of the envi ronment
is what we do we sec the big picture and understand how to move projects thro ugh
tough regulatory prow;ses. Ai r, noise, stormwater, groundwater, wetlands, coas tal/tidcrl
zones, wildli fe, endange red species, complrance our exper ience is broad. VHB locuses
on navigating the regu latory waters so cl ients ca n focus on comp leti ng their projec ts.
Re l ated Services I 1-nvironmen tal Assessmen t & Co mpliance I Natural Resou rce Assessme nt
& Analysis 1 NEPA Docu mentatio n & Analysis I Wate r Resources Analys is I We tl ands De lin ea-
tion, Mi tigation & Permitting 1 Cli ma te Adapla lion Plan ning
23
lJ,OOO offices
Markets
'J'rauspottalloll Agencies
Rea l Estate
County and Luc;~l Govcmmcnts
Institutions
passionate
professionals
includi ng en g inee r s,
scientists, plann ers ,
on Lh c cast coast
76
on ENR
Top US Design
Firms Lisl
Fedcrn l Covcrnmcnl
Energy
Core Services
Trnnsporlalion Planning
& Engineering and de sign et s
Land Development
Plonning & Design
Envi ronmental
EDUCATION
Steven G. Lindorff, FAICP
Biographical Sketch
AGENDA ITEM# SA
JUNE 22, 2015
Bachelor of Science in Urban Studies, University of Minnesota-Mankato, 1969. First class to
graduate from this new degree program.
Masters in Urban and Regional Planning, Virginia Polytechnic Institute and State University,
1972.
EXPERIENCE
Macon-Bibb County Planning and Zoning Commission, Macon, GA (December 1972-August
1973.
Augusta-Richmond County Planning Commission, Augusta, GA (September 1973-January
1985)
Supervised or carried out a wide variety o_fland use, transportation, housing, and public facility
planning projects. Principal accomplishment was the implementation of a comprehensive neigh-
borhood planning process for the City, which led to the formation of many, still active neighbor-
hood associations.
City of Jacksonville Beach, Jacksonville Beach, FL (Director of Planning and Development,
January 1985-November 2014 and Community Redevelopment Agency Administrator January
1985-May 1987 and April1993-November 2014. Now Part-Time Community Redevelopment
Agency Administrator, November 20 14-Present)
Selected as the City's first professional staff planner and held the position for over 29 years.
Have had an almost limitless range of planning and community development experiences, in-
cluding many in his job as the Administrator of the Community Redevelopment Agency (CRA).
Extensive involvement in regional transportation planning for the Jacksonville urban area, as a
member of the Metropolitan Planning Organization Technical Coordinating Committeefor 22
years. Served as vice-chair for many years, and was elected as the first chair of the committee
following its separation ji·om the City of Jacksonville.
Conceived and implemented the City's Cradle Creek Preserve Project. Project protected a 50-
acre sitefi'om development; and provided needed public access to the Intracoastal Waterway.
Long tenure with the City has given me the opportunity to be involved in numerous community
redevelopment programs.fi·om conception to completion. Oversaw the preparation o_fthe rede-
velopment plans for both redevelopment areas. Responsible for managing two large tax incre-
-1 -
AGENDA ITEM# SA
JUNE 22, 2015
ment trust funds. Supervised construction of a multi-block in.fi·astructure improvement project,
public plaza and amphitheater, new ocean.fi·ont park, and a new fishing pier.
The South Beach project is unique in Florida for its use of the Community Redevelopment Act to
address the problem associated with antiquated subdivision plats. This area consisted of over
1,100 substandard lots that ·were developed with no in.fi·astructure in the 1920's. Under my di-
rection, the City adopted and implemented a plan that involved land assembly and infi·astructure
improvements to support six public-private development projects. Redevelopment was completed
in 2005.
AFFILIATIONS
• American Planning Association (Charter Member, October 1976), Florida Chapter of AP A
(Legislative Policy Committee since 1996), First Coast Section ofF APA (Treasurer, Board
Member since 1986)
• American Institute of Certified Planners (AICP) (Chmier Member, October 1978)
• College of Fellows ofthe American Institute of Certified Planners (FAICP) (April2014)
• Florida Planning and Zoning Association (Past State Board Member), First Coast Chapter
(Officer and Board Member since 1985)
• Florida Redevelopment Association (State Board Member (2007-2013), Treasurer-2011,
President-Elect-2012, President-2013, Past President-2014)
• Urban Land Institute (Associate Public Member)
• Beaches Business Association (Treasurer-1999-20 13)
-2-
AGENDA ITEM:
SUBMITTED BY:
DATE:
STRATEGIC PLAN LINK:
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM # 8B
JUNE 22,2015
Public Hearing 15-UBEX-1037 Request for an expansion of an existing
use-by-exception as permitted by Section 24-111 (c)(5), to allmv limited
wholesale operations at 1175 Atlantic Blvd.
Jeremy Hubsch /Jt::11
Building and Zoning DirectoLf -ff
June5,20I5
None
BACKGROUND: The applicant is Atlantic Beach Urban Farms. They were originally approved for a
use-by-exception to allow wholesale operations in the Commercial General (CG) Zoning District on
August II 111 20 I4. This is a new company utilizing innovative techniques to grow produce inside a
greenhouse for retail and wholesale sales. The applicants were originally required to obtain a Use-By-
Exception per Section 24-III (c) (5), which says one is needed by, "Limited wholesale operations, not
involving industrial products or processes or the manufacturing of products of any kind."
The applicants are now seeking to expand their originally approved use-by-exception to include a "grow
container research facility and market". Section 24-63 (g) states, "Any use-by-exception granted by the
city commission shall permit only the specific use or uses described in the application as may be limited
or restricted by the tenns and provisions of the approval. Any expansion or extension of the use of such
premises, beyond the scope of the terms of the approved use-by-exception, shall be unlawful and in
violation of this chapter and shall render the use-by-exception subject to suspension or revocation by the
city commission." Based on that code provision, the applicants are required to seek approval for the
expansion of their use.
The site was previously a carpet business located on three separate, partially wooded lots. All existing
structures have been demolished and the site has been cleared and prepped for new construction. The
applicants originally proposed a 7,000 square foot greenhouse and a smaller packing and distribution
building. They are now planning a 5, I66 square foot greenhouse and 2,520 sf. "fannhouse growing
distribution building", as well as a 2,520 sf. "grow container research facility and market". The
applicants intend to use decommissioned shipping containers for this use. They plan to use them as a
"research facility to explore the future of in-door growing environments for education and commercial
growing". The new research facility constitutes an expansion of the originally approved use-by-exception
and therefore needs to be approved through the use-by-exception process.
The site is located on Atlantic Boulevard making it subject to the Commercial Corridor Development
Standards in Section 24-I7I. The applicants will also be required to submit commercial plans to the city
that are required to meet all city, state, and federal codes shall the project be approved. The item went
before the Community Development Board at the June 2"d meeting. The board voted to recommend
approval to the City Commission by a vote of 4-0 with the condition that staff and the commission create
design standards for the shipping container structure.
BUDGET:
RECOMMENDATION:
structure.
ATTACHMENTS:
UBEX-1 03 7 application.
None.
AGENDA ITEM# SB
JUNE 22, 2015
Approve 15-UBEX-1 03 7 with design standards for shipping container
Copy of Community Development Board staff report; copy of 15-
REVIEWED BY CITY MANAGER: --~--·-~_e:r...-_ _____fC;;?_~=~·---------
AGENDA ITEM
CASE NO
LOCATION
APPLICANT
DATE
STAFF
ST AFP COMMENTS
CITY OF ATLANTIC BEACH
COMMUNITY DEVELOPMENT BOARD
STAFF REPORT
4.C
15-UBEX-1037
AGEN DA ITEM # 8B
J UNE 22, 2015
Request for an expa nsion of nn existing use-by-exception as permitted by Section
24·11 1 (c)(S), to allow limited wholesale operations at 1175 lit/antic Blvd.
1175 ATLANTIC BLVD
ATLANTIC BEACH URBAN FARMS
MAY 21, 2 015
JER EMY HUBSCH, BUILDING AND ZONING DIRECTOR
The appl icant Is Atl antic Beac h Urban rarms. Th ey were o r ig in ally app roved fo r a usc-by-excep ti on to a ll ow
who lesa le operations in the Comme rcia l Genera l (CG) Zo nin g District on Aug ust 11· 2014. Thi s is a new co mpany
uti lizing innovative tec hniques to grow produce ins ide a greenhou se fo r reta il and who lesa le sales. T he a ppli cants
were o r ig in al ly required to obta in a Use-By-Exception per Section 24-111 (c) (5), which says one is needed by,
"Li mited wholesa le ope ration s, not invo lving industria l produ cts or processes or the manufacturing of products of
a ny kind ."
The appl ica nts a re now seeking to expa nd their o ri ginally approved use-by-exce ption to include a "grow container
r esearc h fac ili ty a nd market". Sectio n 24-63 (g) states, "Any use-by-ex ception gra nted by th e city commiss ion s hall
permi t on ly the s pec ific us e o r uses de sc ribed in t he a ppli cation as may be limited or res tricted by the term s and
provi s ions of the app rova l. Any expa nsion or extension of th e us e of such p re mi ses. beyon d t he scope of the terms
of the approved us e-by-exception. s hall be unlawful an d in vio lation of this cha nter and shall render th e lJ Se-by-
~tion subject to s uspen:;ion or revocation by the cjty commission." Based on that code provi s ion, th e
app li ca nts are requi red lo seek ap prova l for the expa ns ion of t heir use.
The s it e was previou s ly a ca rpe l busine ss located on three separate, partially wooded lots. All ex isting structures
have been demolished a nd the s ite has been cleared and prepped for new construction . The applican ts origin ally
proposed a 7,000 sq uare foot green ho use a nd a s ma ll er pac king and dist1•ibution bui lding. Th ey a r e now plann in g
a 5,166 sq uare fool greenhouse and 2,520 sf. "farmhouse grow ing d istributi on buildin g", as we ll as a 2,520 sf.
"g row container research fa ci lity a nd market". 'l'he app li cants inlend to usc decommissioned ship ping containe rs
fo r this use. They plan to use them as a "research facility to ex pl ore the future ofin-door growing environments for
e ducation and co mm ercial gt·ow iug". Th e new resea rch facility constitutes an expansio n of Lh e origi na ll y approved
use-by-excerlion and t he r efore need s to be approved through th e use-by -e xception p ro cess.
The si te is located on Atlantic Boulevard making it s ubj ec t to th e Commercial Corridor Deve lopment Standards in
Sec ti on 24-171. The applica nts are working throug h so me design options for the s tru ctures a t th e s ite a nd plan to
s how th e Community Development Board r ende rin gs at th e j une 2nd meeting to e ns ure they meet the sta ndards
The app licants w ill a lso be requi red to submi t commercial plan s to th e city that are required to meet al l city, s tate,
a nd fede1·al codes s ha ll the project be arproved.
SUGGESTED ACTION TO RECOMMEND APPROVAL
AGENDA ITEM # SB
JUNE 22,2015
The Community Development Board may consider a motion to recommend approval to the City
Commission of a requested Use-by-Exception (File No. 15-UBEX-1037) to permit an expansion of
an existing use-by-exception for limited wholesale operations within the Commercial General
(CG) Zoning District and located at 1175 Atlantic Boulevard provided:
1. Approval of this Use-by-Exception is consistent with the intent of the Comprehensive Plan.
2. Approval of this Use-by-Exception is in compliance with the requirements of Section 24-63,
Zoning, Subdivision and Land Development Regulations.
3. The requested use is consistent with Section 24-111(c) in that the proposed use is found to be
consistent with the uses permitted in the CG zoning districts with respect to intensity of use,
traffic impacts and compatibility with existing commercial uses and any nearby residential uses.
SUGGESTED ACTION TO RECOMMEND DENIAL
The Community Development Board may consider a motion to recommend denial to the City
Commission of a requested Use-by-Exception (File No. 15-UBEX-1037) to permit an expansion of
an existing use-by-exception for limited wholesale operations within the Commercial General
(CG) Zoning District and located at 1175 Atlantic Boulevard provided
1. Approval of this Use-by-Exception is not consistent with the intent of the Comprehensive Plan.
2. Approval of this Use-by-Exception is not in compliance with the requirements of Section 24-63,
Zoning, Subdivision and Land Development Regulations.
3. The requested use is not consistent with Section 24-111(c) in that the proposed use is found to
be inconsistent with the uses permitted in the CG zoning districts with respect to intensity of
use, traffic impacts and compatibility with existing commercial uses and any nearby residential
uses.
Page 2 of 2
AG£NI)A ITEM # 88
.JUNE 22,2015
APPLICATION FORA USE-BY-EXCEPTION
City of Atlantic Beach · 800 Seminole Road · Atlantic Beach, F lorida 32233-5445
Ph on e : (904) 247-5826 · FAX (904) 247-5845 · http://www.coab.us
Date ----l~~~~'Z--:.....¥c....!-/...::.,.._c:>_l.::::::j ___ File No. __________ Receipt ----------
1. Applicant's Name /?obtN S N£$7' F q Yl-1 J L · L.. • C
2. Applica nt's Addr ess /£(,o $/E.LV"l "1/J~t,.J14 lht..11/L., I/71.../J-r./'71f.. B~t ~'-3"V'2-33
3. Property Location 117S llr'-4,171(... BL..Vt>, ·. 471.14#7"/<-~EA-GI,J, PL 3"J/v].3
I
4. PropcrtyAppra iser'sReal EstatcNumber 170 7(;)9-1!)000 B loci<No. '1~/Z.,/3 LotNo .. ____ _
5. Current Zoning C lassification C ~ 6. Comprehensive Plan Future Land Use designation ---.-
7. RequcstedUsc-by-Exception Exf?4~VStt'J,-.I tJf'!. €)(t j71;1./6-yJc Ey ?'llC~fJ7/0JJ
I ..fo /h:)LJ ~ .,_1 ~ ¥D " ~ "''Tm,.f 6'L..., /N'tJ~o/Z-9rowu~~· ~ £~ ,cl4c.t (.17'7
8. Size of Parcel I· Z. 7 ~ 9. Utility Provider V· L • /f / C,.. t:J • 4. B .
10. Statement of facts a nd specia l reasons for tbe requested Use-by-Except io n, which d emonstrates compliance with
Section 24-63 of the C ity of Atla ntic Beach Code of Ordinances, Zoning and S ubdiv ision Regulations. Attach as
Exhibit A . (Th e attached guide may be used if d esi red. Please a ddress each item, as appropriate to this request.)
11. Provide a ll of tbe following in formation. (All information must be provided before a n application is sch eduled for a ny
public h earing.)
a. Site P lan s howing t he location of a ll structures, tempora1·y a nd p ermanent, including setbaci<S, building he ig h t,
number of stories and squa re fo otage, impervious s u•·face area, and existing and/or proposed driveways.
Identify any existing stru ctures a nd uses.
b. Proof of ownership (deed or certificate by l awyer or abstract company or title company that veril'ies record
owner as above). lf the applican t is not the own er, a letter of authorization from t h e owoe•·(s) for applicant to
represent the owner for all purposes related tt:t this a pplication must be provided.
c. S urvey and legal description of property sought to be rezoned. (Attach as Exhibit B.)
d . Required number of copies. (Two (2) copies of all documents that a r e not larger than 11 "17 inc hes in size. If
plans or photographs, or col or attachments are s ubmitted, please provide eight (8) copies of these.)
e. Application Fcc ($250.00)
I HEREBY CERTIFY THAT ALL INFORMATION PROVIDED WITH THJS APPLICATION IS CORRECT:
Sign ature of owner(s) or a utho rized person if owner's authorization form is attached:
RMA TION PERSON TO RECEIVE ALL CORRESPONDENC E REGARDING THIS
APPLICATION e: 7-e.Vt: C1 S.!£ C...
Maili ngAddress: ,P.o. t1oJy /8 7!"~ f'o,./r~ l/t2e/4tJ.e~d,, A '3Y()dt..j
Phone: tfdtf ·7S<j-l/31l-FAX : 'ftJ y ... 3.3 9-9tS"L/ E-maiJ: .S-kllq_(? -(!,,rs./. s.fr.v-o411,
EXHIBIT A
AGENDA ITEM# SB
JUNE 22, 2015
The review of an application for a·use-by-Exception shall consider the following items. Please
address each of the following as applicable to your specific application.
1.
2. Parkinp
1
and Loading Spaces, where required, with particular attention to the items in {1) above.
~ Aa,u.~A./"~ ~d /r.;adu.JJ t:if!CI2.i s et!l"oL /-10~ D./ f4t
3. The potential for any adverse impacts to adjoining properties and properties generally in the area resulting
from excessive noise, glare and lighting, odor, traffic and similar characteristics ofthe Use-by-Exception
being requested.
~.£ A-1/'-e
4. Refuse, trash collection and service areas, with particular reference to items {1) and {2) above;
..f6L tJA,.e£" -h~ Atal /-ftu'J-tG! ..fr4..r( "j4t/if~lr.v-
5. Utilities, with reference to locations, availability and compatibility;
A-It <I '7f<.IT0 AYfL .fo 1t ~~VI/,/o;lf£r. ,.;,
I
6. If adjacent uses are different types of uses, describe type of screening and buffering that will be provided
between your use and the adjacent use.
/WI fGt'...u.N,J~ t!J,f -f1v .Std..e yw«J 4 t'.L !A/1/4 cq
7. Signs, if any, and proposed exterior lighting, with reference to glare, traffic safety, economic effects and
compatibility and harmony with properties in the District; (See Signs and Advertising, Chapter 17.)
/HI .ft(..NJ CA.ul/ De ,Ae/' God-e 4-d ,&'K_,...,,.Jie<.
8. Required Yards and other Open Space. Show building setbacks and areas of open space on site plan.
9. General compatibility with adjacent properties and other property in the surrounding Zoning District as
well as consistency with applicable provisions of the Comprehensive Plan.
-/nt) Q'..e.v.d$l"?W /~ ~<a .J..e61-L (#tfb 4'(;4c~J;o/{)&/.,.A..f.
Other information you may wish to provide: -S'£L, NI'U7?'£,../ A/~.,. v~ tl~
.11 ve. '-t~(?"'t.e.~ slrv chf,~ ~ C4M=J kv e-* t>../ ~1'-14 cd
AGENDA ITE M # 8B
.JU NE 22,2015
FIRSTSTAR
DE V E ,L 0 PM~ NT
April 24 , 2015
Jeremy Hubsch , Director Building and Zoning
City of Atlantic Beach
Zoning Department
800 Seminole Road
Atlantic Beach , Florida 32233
RE: Application for Existing Use for Expansion
1175 Atlantic Blvd., Atlantic Beach, FL 32233
Dear Justin ,
Thank you for the time you spent in your office discussing
the Atlantic Beach Urban Farms plan.
Per our conversation please find attached the application
for the Expansion of the previously approved "Use-By-Exception".
I have included a Graphic Site Plan depicting the three
structures per the project description s u bmitted as part of this
application. We are preparing a rendering of the structures and
will submit it under separate cover .
If you have any q uestions please call 904-759-4312 or email
at steve@fi rststardev .com .
Please forward to me the schedule for t h e meetings where we
can atten d .
Application Package
Cc : Tracey Westbrook
Susan King
F I RSTSTAR DEVELOPMENT, INC
Post Office Box 1875, Ponte Vedra Be ach, Florida 32004
~~-·--·
OWNER'S AUTHORIZATION FOR AGENT
AGENDA IT~M # 88
.JUNE 22,2015
s+.et~,.J /2. · fttss-e./ is hereby auth orized to act on behalf of
(..k~ .A/4.1hc.. &4c!:t Ut< b4"' ·. "-f"-'-'/J. t-'-'-//to6& . .J,s ,<ty,l fo/.=;:s th e owner(s) of those land s described •
within lhc at1aehcd application .· J as described in the attached deed or other such proof of ownership as may
be req uired, in applying to the • ,Jty of Atlantic Beach, Florida, for an app lication re lated to a Development
Permit or other ac tion purs uam
0 Z oning V~o mcc 0 B· Usc-by-El ~ption 0
~ Bui lding.t> .mit 0
0 Sign Pcrr.1' 0
Compreh ensi ve Plan Amcndmcnl
Zoning Map Amendment
Plnr, Rcplat or Lol Division
Tree Penni!
D Oth er
BY: -.,....~-r,~"T~ . ....::::....~<:~-iZ::~::~~___,-~,....-lfi!'~~~~~---~-
Sj~Owncr •. '} 1 ~
Print Name
\<Vf)c &\j> ~ LAJ-(;~b t.cor:-
Signature of Own"r
Print Name
(_~tf) !ttJ?-/ . .....;.1-1_.....3 __
Telephone Num·
Stntc of __Ejp r i <.\,l.-
County of ]).t~ '>) l\.l
-4h
Signed attd sw orn before rn · n tlti s ,_{).../ ()ay of, 20J1
By jt~,mb.£.~ ~~, \\\olf-l:eL(. _
ldcnlification v e rified:_. ___ , __ _
Olll h sworn: ____ Yes X
AGENDA ITEM# 8B
JUNE 22, 2015
ventilation to allow the heat built-up to be vented by controlled roof panels. The
sidewalls of the greenhouse are a white screen to allow full ventilation of the
greenhouse during the hot Florida growing season with a drape system to allow
heat control during the cooler days. The greenhouse includes the architectural
shuttered ventilation fans and the water-cooling pad for heat control. The
greenhouse is equipped with C02 generators to maintain a controlled growing
environment and control equipment for irrigation for the growing systems. The
mechanical support for the mineral water distribution and the interior electric and
lighting is piped underground from the mechanical facility with monitoring controls
located in the greenhouse.
GROW CONTAINER RESEARCH FACILITY
Function:
The future of feeding our population is ever increasing for demand in our
country and around the world. ABUF is focused on meeting this demand with
research and education in the '1n-door" growing environment. This structure is
forty feet ( 40'0") by thirty-two feet (32'0") and inter-connected with doors and
design for research. The facility contains four ( 4) individual areas that are eight feet
(8'0'1 by forty feet ( 40'0'1 and fully insulated and independent mechanically
supported structures. The concept is unique to the Southeast United States and on
the developing edge around the globe. This is a research facility to explore the
future of "In-door" growing environments for education and commercial growing.
There is a small market area of320 square feet where a sampling of the products
being harvested can be sold.
Construction:
The global shipping industry currently has a surplus of decomissioned-
refrigerated containers that are suitable for reuse. These containers have a "unique
engineering feature" that has created an entirely new industry for their reuse in
residential and commercial applications. The containers are fully insulated and
constructed of a steel enforced frame that allow for stacking multiple levels high.
The dimensions of the container are eight feet (8'0'1 by forty feet ( 40'0'1long and
designed to take hurricane force winds. The floor system (60 lbs.jsf.) structural
steel framed nine inches (0"9'1 deep using a fully intergraded-interconnecting steel
structure to the roof system using a full steel frame. This structural engineering
design allows for simplicity in connecting horizontally or vertically. Covered with
an aluminum sheeting and equipped with lifting eyes at each corner make them
mobile and simple to lift for stacking or shipping.
1175 Atlantic Blvd.· Atlantic Beach, Florida
AGENDA ITEM #88
JUNE 22, 2015
AGENDA ITEM # 8C
JUNE 22, 2015
301 South Bronough Street • Suite 300 • P.O. Box 1757 • Tallahassee, FL 32302-1757 • (850) 222·9684 • Fax (850) 222-3806 • www.floridaleagueofcities.com
TO:
FROM:
DATE:
SUBJECT:
Municipal Key Official
Michael Sittig, Executive Direct£:'
May 20,2015
89th Annual FLC Conference-Florida Cities: A Public Conversation
VOTING DELEGATE INFORMATION
August 13-15, 2015-World Center Marriott, Orlando
As you know, the Florida League of Cities' Annual Conference will be held at the World
Center Marriott, Orlando, Florida on August 13-15. This .year the theme for this year's
conference is Florida Cities: A Public Conversation, which will provide valuable
educational opportunities to help Florida's municipal officials serve their citizenry more
effectively.
It is important that each municipality designate one official to be the voting delegate.
Election of League leadership and adoption of resolutions are undeliaken during the
business meeting. Voting delegates will also adopt the FLC 20 16 Legislative Action
Agenda because the 2016 Legislative Session will begin early next year. One official
from each municipality will make decisions that determine the direction of the League.
In accordance with the League's by-laws, each municipality's vote is determined by
population, and the League will use the Estimates of Population from the University of
Florida for 2014.
ConfeFence registration materials will be sent to each municipality in the month of June.
Materials will also be posted on-line. Call us if you need additional copies.
If you have any questions on voting delegates, please call Gail Dennard at the League
(850) 701-3619 or (800) 616-1513, extension 3619. Voting delegate forms must be
received by the League no later than August 7, 2015.
Attachments: Form Designating Voting Delegate
President MaHhew D. Surrency, Mayor; Hawthorne
First Vice President Susan Haynie, Mayor, Boca Raton • Second Vice President Vacancy
Executive Director Michael SiHig • General Counsel Harry Morrison, Jr.
89th Annual Conference
Florida League of Cities, Inc.
August 13-15, 2015
Orlando, Florida
AGENDA ITEM # SC
JUNE 22, 2015
It is important that each member municipality sending delegates to the Annual
Conference of the Florida League of Cities, designate one of their officials to cast their
votes at the Annual Business Session. League By-Laws requires that each municipality
select one person to serve as the municipalities voting delegate. Municipalities do not
need to adopt a resolution to designate a voting delegate.
Please fill out this form and return it to the League office so that your voting delegate
may be properly identified.
Designation of Voting Delegate
Name of Voting Delegate:----------------'-------
Title: --------------------------------------------------------
Municipality of:-------------------------
AUTHORIZED BY:
Name
Title
Return this form to:
Gail Dennard
Florida League of Cities, Inc.
Post Office Box 17 57
Tallahassee, FL 32302-1757
Fax to Gail Dennard at (850) 222-3806 or email gdennard@jlcities.com
AGENDA ITEM:
SUBMITTED BY:
DATE:
STRATEGIC PLAN LINK:
BACKGROUND:
BUDGET:
RECOMMENDATION:
ATTACHMENT:
CITY MANAGER:
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
90-Day Calendar for the Mayor and Commission
AGENDA ITEM# 9A
JUNE 22, 2015
Yvonne Calverley, Executive Assistant to the City Manager yc____-
June 1, 2015 (/
None
The 90-day calendar is included on the agenda for the purpose of setting
meeting dates, determining the location, time and whether or not to
videotape special meetings and workshops if the Commission desires.
The rolling 90-day calendar will be revised after receiving input from City
staff and the Commission and will be included in each agenda for
consideration.
Special note:
• Strategic Plan Follow-up Workshop will be held on Monday, July 13th (if
needed) at 5 pm in the Commission Chamber.
• The next Town Hall Meeting is tentatively scheduled for Saturday, July
18th at 10 am at the Jordan Park Community Center.
• Budget Workshops are scheduled for Wednesday, August 1ih and
Wednesday, August 19th at 5 pm in the Commission Chamber.
None
Approve the 90-Day Calendar for July through September 2015
1) Mayor and Commission 90-Day Calendar (July through September
2015)
MAYOR AND COMMISSION
July 2015
SU~D :\ Y .\IO~D .\ Y 'l 'L'ESD .\ Y \\'l £1)~1 -:SD .\ Y Tl IURSD.\ Y J.'RJD .\Y S.\TU RD.\ Y
1 2 3 4
City Offices 4th of July
Closed
5 6 7 8 9 10 11
D ue Date for
Newsletter Due 7/27
(Mayor) Agenda Items
12 13 Strategic Plan 14 15 16 17 18
Follow-up-5 pm Town Hall Mtg
(If needed) lOam
CommiSSIOn Mtg J ordan Park
6 :30 pm (lnvoc-Hill) (Tentative)
Videotaped
19 20 21 22 23 24 25
Due Date for
8/10
Agenda Items
26 27 28 29 30 31
Comm ission Mtg
6:30pm
(Invoc-Daugherty)
Videotaped
MAYOR AND COMMISSION
August 2015
:-;L'2'D.\ \' .\10:\D.\Y TL"I~~D.\ Y \'\"ED:\ESD.\ \' TIIURSD.\ Y I,.RID.\Y S.\Tl'RD.\ \'
I
2 3 4 5 6 7 Newsletter Due 8
Due Date for
8/24
Agenda Items
9 10 11 12 13 14 15
Commission Mtg Budget Workshop
6:30pm 5 pm -Chamber
(I nvoc-Beckenbach) Videotaped
Videotaped
16 17 18 19 20 21 22
Budget Workshop
5 pm -Chamber
Videotaped
23 24 25 26 2., 28 29
Commission Mtg Due Date for
6:30pm 9/14
(lnvoc-Woods) Agenda Items
Videotaped
30 31
MAYOR AND COMMISSION
September 2015
St.::--:D.\Y ~IO~D.\Y TL'ESD.\Y \'\'ED:--:ESIH Y THt.:RSD.\ Y FRID.\ Y S.\TlJRD.\ Y
1 2 3 4 5
6 7 8 9 10 11 12
Labor Day
Newsletter Due Due Date for
City Offices (Mayor ) 9/28
Closed Agenda Items
13 14 15 16 17 18 19
Commission Mtg
6:30pm
(Invoc-Mark)
Videotaped
20 21 22 23 24 25 26
Due Date for
10112
Agenda Items
27 28 29 30
Com mi ssion Mtg
6:30pm
(lnvoc-Hi ll)
V ideotaped