Item 1A - Minutes 6-22-15IN ATTENDANCE:
Mayor Carolyn Woods
MINUTES
REGULAR CITY COMMISSION MEETING
June 22, 2015
CITY HALL, 800 SEMINOLE ROAD
City Manager Nelson VanLiere
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Mayor Pro Tern Mark Beckenbach
Commissioner Jonathan Daugherty
Commissioner Jimmy Hill
Commissioner Maria Mark
City Attorney Richard Komando
Recording Secretary Nancy E. Bailey
Call to Order/Pledge:
Mayor Woods called the meeting to order at 6:30p.m. Commissioner Mark gave the Invocation, followed by
the Pledge of Allegiance to the Flag.
1. Approval of Minutes
A. Approve the minutes of the Commission Meeting of June 8, 2015.
Mayor Woods asked if there were any corrections to the above minutes. There were no corrections, so Mayor
Woods stated the minutes will stand as submitted.
Item 8B was taken out of sequence and acted on at this time.
A. Mayport Corridor CRA.
Building and Zoning Director Jeremy Hubsch introduced the proposed consulting team from Vanasse Hangen
Brustlin, Inc. (VHB), James Sellen, Curtis Ostrodka, Margo Moehring, NE Florida Regional Council, and
Steve Lindorff, retired Jacksonville Beach Planning Director. He explained VHB is currently working with
the City of Jacksonville to create a CRA in the Village of Mayport and staff is proposing that Atlantic Beach
hire them for the CRA for the Mayport Corridor. He summarized his staff report with slides on the Mayport
Corridor CRA including the scope of work, the proposed Technical Advisory Committee, various maps,
revenue projections, and possible projects. He answered questions from the Commission. Mr. Ostrodka and
Mr. Lindorff further explained the CRA and answered questions from the Commission. Mr. Lindorff also
explained the existing CRAs in Jacksonville Beach. Discussion ensued.
It was the consensus of the Commission to move this item forward to the next meeting for action.
2. Courtesy of Floor to Visitors
Mayor Woods opened the Courtesy of the Floor to Visitors. She welcomed the audience and explained the
process for public comments.
Dick Hilliard, 338 11th Street, thanked the Mayor, City Manager and others for meeting with him on some
different projects that are either being completed or are completed in the City, which he did not believe had
been taken care of by Public Works as they should. He pointed out the project on East Coast Drive where the
paving is settling due to not being compacted properly, the sidewalks and curbs are cracking, etc. He stated
he was told by the Director of Public Works that the one-year warranty we have is up in two weeks and he
told him that the warranty is no good. He stated he would like to see in writing if he notified the contractor
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that there seems to be some problems with their workmanship before the one year is up. He also stated he
believes our Public Works can do some ofthese projects cheaper than contractors. Mr. VanLiere stated these
messages have been passed on to the Public Works Director and he has passed them on to the contractor,
Coxwell. He stated the last word he received from Mr. Layton was that he understood some of our concerns
and he would be looking into them.
Chris Jorgensen, 92 W. 3rd St., stated he does not support the CRA project and does not see any projects
listed that the City itself could not do. He also stated he does support the Sea Committee (Seaside
Community Council) but not as a weather warmer. He would like to see them as an information gathering
group, stating he is very concerned about ground water.
Donna Rex, 797 Mayport Road, CEO of Beaches Habitat, stated she is in support of the CRA. She also
gave an update on some projects they are doing in Atlantic Beach. She further gave an update on Ocean
Gate, stating they hope to complete 20 homes by the end of2015 and 45 homes total by June 30, 2016. She
stated they anticipate the entire project will be completed by the end of December 2017. She stated they
believe the first homes will be ready to move in sometime in September 2015.
No one else from the audience spoke, so Mayor Woods closed the Courtesy of the Floor to Visitors.
3. Unfinished Business from Previous Meetings
None.
4. Consent Agenda
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE
ROUTINE BY THE CITY COMMISSION AND WILL BE ENACTED BY ONE MOTION IN THE
FORM LISTED BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS.
IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT
AGENDA AND WILL BE CONSIDERED SEPARATELY. SUPPORTING DOCUMENTATION
AND STAFF RECOMMENDATIONS HAVE BEEN PREVIOUSLY SUBMITTED TO THE CITY
COMMISSION ON THESE ITEMS.
A. Acknowledge receipt of Monthly Building Report for May 2015.
B. Approve the 911 Interlocal Agreement for the Distribution of 911 Funds for Call-Taker
Salaries and authorize the Mayor and City Manager to sign the 911 Interlocal Agreement
between the City of Atlantic Beach and the City of Jacksonville.
Mayor Woods read the Consent Agenda.
Motion: Approve Consent Agenda Items A and B as read.
Moved by Mark, Seconded by Daugherty
Votes:
Aye: 5-Beckenbach, Daugherty, Hill, Mark, Woods
Nay: 0
MOTION CARRIED
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5. Committee Reports
None.
6. Action on Resolutions
A. Resolution No. 15-05
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A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA SUPPORTING FUNDING FOR THE
ST. JOHNS RIVER FERRY.
Mayor Woods read Resolution No. 15-05.
Motion: Approve Resolution No. 15-05.
Moved by Mark, Seconded by Daugherty
Votes:
Aye: 5-Beckenbach, Daugherty, Hill, Mark, Woods
Nay: 0
MOTION CARRIED
7. Action on Ordinances
A. ORDINANCE NO. 70-15-17, Public Hearing and Final Reading
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA AUTHORIZING THE
MAYOR TO EXECUTE AN INTERLOCAL AGREEMENT WITH THE CITY OF
JACKSONVILLE, CITY OF JACKSONVILLE BEACH, THE TOWN OF BALDWIN AND THE
CITY OF NEPTUNE BEACH PROVIDING FOR THE DISTRIBUTION FORMULA FOR
DIVIDING THE PROCEEDS OF THE LOCAL OPTION GAS TAX; PROVIDING AN
EFFECTIVE DATE.
Mayor Woods read Ordinance No. 70-15-17 by title. She opened the Public Hearing. No one from the
audience spoke so she closed the Public Hearing.
Motion: Approve Ordinance No. 70-15-17 as read.
Moved by Mark, Seconded by Daugherty
City Manager Van Liere explained this is the formula that allocates the State collected gas tax monies for the
County between the four cities. He stated it is part of there-approval of the gas tax that Jacksonville recently
did so the Interlocal agreement needs to be revised as well.
Votes:
Aye: 5 -Becken bach, Daugherty, Hill, Mark, Woods
Nay: 0
MOTION CARRIED
B. ORDINANCE NO. 5-15-63, Introduction and First Reading
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA, ADDING PART II-CODE
OF ORDINANCES, CHAPTER 2 -ADMINISTRATION, ARTICLE V. -BOARDS AND
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COMMISSIONS, DIVISION 4. CREATING A SEASIDE COMMUNITY COUNCIL; PROVIDING
FOR SEVERABILITY; AND PROVIDING AN EFFECTIVE DATE.
Mayor Woods read Ordinance No. 5-15-63 by title.
Motion: Approve Ordinance No. 5-15-63 as read.
Moved by Mark, Seconded by Beckenbach
Commissioner Mark stated she had sent a recommendation to the Commission to add another person to the
Council, Tom Larsen. She explained his background. Mayor Woods clarified that she wanted to change the
number of members from 7 to 8. Commissioner Beckenbach stated he did not agree to having 8 members but
suggested they could add Mr. Larsen as an altemate. Discussion ensued with each Commissioner giving their
opinion on the formation of the Council.
Commissioner Mark again listed the qualifications of Mr. Larsen. Mayor Woods agreed with her assessment
but stated at this point we have an odd number, which is a good number for a council and since he is not an
Atlantic Beach citizen, the amount of citizens would not be greater than the amount of non-citizens. She
stated she appreciates him coming forward and appreciates Commissioner Mark bringing his name forward
but at this point the numbers strictly don't work. City Attomey Komando stated it wouldn't preclude him
from participating; it is just a question as to whether or not he would have a vote. Commissioner Mark stated
she will withdraw the nomination at this point and possible add him as an altemate at the second reading, if
that is something he wants to do. Further discussion ensued. Commissioner Mark called the question.
Commissioner Beckenbach clarified that it is just a maximum of 3 people who can be from out of the City but
they could be replaced by people from Atlantic Beach. It was also clarified that the student is an ex-officio,
non-voting member. Commissioner Mark reiterated that she had called the question. Mayor Woods called
for the vote on calling the question.
Votes:
Aye: 5-Beckenbach, Daugherty, Hill, Mark, Woods
Nay: 0-
MOTION CARRIED
Mayor Woods called for the vote on the motion to approve the Ordinance.
Votes:
Aye: 3-Becken bach, Mark, Woods
Nay: 2 -Daugherty, Hill
MOTION CARRIED
8. Miscellaneous Business (Discussion only)
A. Mayport Corridor CRA.
This item was taken out of sequence and acted on earlier in the meeting.
B. 15-UBEX-1037 -Request for an expansion of an existing use-by-exception as permitted by
Section 24-111(c)(5), to allow limited wholesale operations at 1175 Atlantic Blvd.
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Mr. Hubsch summarized his staff report showing the updated plan and some slides of various usage for
shipping containers. He further explained that they are also asking for a sign waiver for their entrance sign.
Mr. Komando stated their application that went before the Community Development Board stated they would
conform to our sign code and asked if there was an application for a sign waiver. Mr. Hubsch explained it is
not a formal application yet; he wanted to workshop it before the Commission before he brought it before
them. He explained they had a tight timeframe between the Community Development Board meeting and
this Commission meeting. He stated their intent is to try to get around this. Mr. Komando stated his concern
is the application that the CDB already reviewed is changing from what they reviewed to this meeting. Mr.
Hubsch explained that waivers only go in front of the Commission, not the CDB, so the waiver is only
through the Commission. Mr. Komando stated he understands, but their application for the Use-by-
Exception changed and that went before the CDB and it says they will conform with the sign code.
Discussion ensued. Mr. Komando suggested that the applicant stick with the application as it is presented
and if they want, they can ask for a waiver of the sign code later on as a separate issue. Mr. Hubsch stated
staff recommends approval of 15-UBEX-1037 but with design standards for the shipping container structure.
Tracey Westbrook, 1560 Selva Marina Dr., applicant, further explained what their intentions are for the site,
the sign, and how they will be converting the shipping containers. She gave a copy of a drawing for their
proposed buildings (which is attached and made part of this Official Record as Attachment A). She
answered questions from the Commission. Discussion ensued. Steve Cissel, 1175 Atlantic Blvd., architect
and general contractor for the applicants, further explained the shipping container architectural designs and
the indoor grow environments. He answered questions from the Commission. Ms. Westbrook further
explained that they are a commercial farm, not an open market for the public. Further discussion ensued.
Susan King, 1993 Colina Court, partner in the business, added that what they want to be able to do is to be
able to create something that they could show, so part of this facility will be used to show non-profits how it
works. She stated, however, their foremost objective is to be a successful commercial farm.
It was the consensus of the Commission to move this item forward to the next meeting for action.
c. Designation of Voting Delegate for the 89th Annual FLC Conference in Orlando on August
13-15, 2015.
Mayor Woods explained each municipality needs to appoint a voting delegate for the Annual Conference, and
she recommended that Commissioner Mark be Atlantic Beach's voting delegate. Commissioner Mark agreed
to be the voting delegate.
It was the consensus of the Commission to move this item forward to the next meeting for action.
9. City Manager
A. City Manager's Report.
• 90-Day Calendar (July-September 2015)
Mr. VanLiere stated they discussed changing the date of the Town Hall meeting from the 18th to the 20th of
July, from 6:30-8:00p.m. and Nancy Bailey will check on the Jordan Community Center availability and
will get back to the Commission.
He stated the North Florida TPO is having a Beaches Bicycle and Pedestrian Study workshop tomorrow from
5:30-7:00 p.m. at Jacksonville Beach City Hall.
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He thanked Chief Deal and the Police Depmtment for putting their efforts into the Citizens Police Academy
(CPA) course. He stated they had their graduation ceremony Thursday night. He stated it has been a great
program and he is sure we will continue to do that.
Stated the Under-11 All Stars won the District Championship for the third year in a row and will be going to
the State championship in Lake City in a couple of weeks.
He stated the new State estimates for population came out and they added another 135 people to our
population.
10. Reports and/or requests from City Commissioners and City Attorney
Commissioner Mark
• Thanked Mr. Hubsch for his work on the CRA and she appreciates the Mayor's work on this and
reaching out to Councilman Bill Gulliford for his support.
• Related to Commissioner Hill's statement during the Strategic Workshop about public comments and
being able to respond, she suggested that after the person speaks on a specific issue that the City
Manager or staff could speak to, that they could give some kind of acknowledgement that they are
working on it, will address it, etc., to let them know that their issues are not going unnoticed.
• Stated she will be in Orlando this Thursday and Friday for the first session of the Legislative
Conference and was reappointed to the Growth Management Economic Affairs Policy Committee.
She will also attend the Pension Workshop they are holding before it starts.
• Thanked them for moving the Town Hall meeting.
Commissioner Beckenbach
• Stated he will be out of town on July 13. He also stated he will not be available on August 19 for the
budget workshop and asked if they could move it to August 1 7. Mayor Woods asked that the City
Clerk look at the availability of the room and get back to them. The Commissioners stated they were
good with that date. She also stated that the City Manager stated we do not need the second Strategic
Plan follow-up meeting scheduled for July 13, so they will cancel that meeting.
• Stated he believes the urban farming program is incredible but agrees with Commissioner Hill that the
trailers have to be aesthetically pleasing enough for those driving by. He stated they will need some
type of criteria for others wanting to put a trailer on their location as well. He would like to follow up
with that as far as the building code, etc. so they are looking at something that would be aesthetically
pleasing so we don't have a problem in the future.
Commissioner Hill
• Related to the comments earlier about ending the meeting with an opportunity for re-engaging the
citizens, his concept is to actually allow them to speak. He stated he believes the way to do it is to
give them a very limited amount of time, but it is just for discussion; he is not proposing this right
now but would like the Commission to start thinking about it.
City Attorney Komando
• Stated Donna Bartle and he have been working on the Charter Review summary with the Supervisor
of Elections and the smallest they can get it right now is two pages front and back. He stated it will
have all of the proposed changes for Question No. 1 and will have a section that has the District
Representation as Question No.2.
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• Stated the City Manager and he have been discussing the golf cart ordinance and the Florida
Department of Transportation has to get involved in that as well.
Mayor Woods
• Stated to Commissioner Hill's comments, maybe they could have two minutes at the end and have
them only address items that were discussed at this particular meeting.
• Thanked Commissioner Mark for agreeing to be our voting delegate at the FLC Conference.
• Stated she is continuing to serve on the Intervention Prevention and At Risk Youth Committee and
they are making really good progress.
• Attended the Police Academy's graduation ceremony and it was a lot of fun. She stated the Chief did
a great job.
• Stated she will be attending two installations for Jacksonville City Council members on July 1 (for
Mayor and Sheriff) and July 25 (for council members).
Adjournment
There being no further business to come before the Commission, Mayor Woods declared the meeting
adjourned at 8:52p.m.
ATTEST:
Donna L. Bartle, CMC
City Clerk
Carolyn Woods
Mayor/Presiding Officer
ATTACHMENT A
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