Item 4B - Russell Park Fence ReplacementCITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM IJ4B
JULY 13,2015
AGENDA ITEM: Russell Park Fence Replacement
SUBMITTED BY: Douglas E. Layton, PE
Public Works Director
DATE: 6/12/15
BACKGROUND: 1 bid for the Russell Park Fencing was received on 6/10/15 from
J ax Fence Depot LLC . in the amount of $56,147.30 Including
contingency. The bid includes rep lacement of the existing backstops, the
151 baseline fence , the 3rd base lin e fence, a nd dugouts fencing. It also
includes replacement of a majority of the split rail fence borderin g the
park.
Th e Contractor erron eously co rre cted the bid quantity of wood fence in
their bid from 1164 to 925 linear feet. Utilizing the bid unit price the
adjusted total bid including 10% contingency is $59 ,091 .78
BUDGET: The 2015/15 budget includes $250,000 for improvements to Russe ll Park .
RECOMMENDATION: Approve th e award of Russell Park Fence Replacement in th e
amount of $59 ,091 .78.
ATTACHED: Contractor Bid
Bid Tabulation
REVIEWED BY: -n ~ /c.u..<-
PART 1-GENERAL
1.01 LOCATION OF WORK
SECTION 0111 00
SCOPE OF WORK
AGENDA ITEM #4B
JULY 13, 2015
The project is located within the City of Atlantic Beach's Russell Park, 800 Seminole Road,
Atlantic Beach, FL 32233.
1.02 DESCRIPTION OF WORK
The project consists of furnishing all labor, equipment and materials for the
replacement of both primary (A&B) baseball field backstops; replace Field A and Field B
dugout fencing; replace l 5t and 3rd baseline fences on both fields; install new wood perimeter
fence as detailed in the Scope of Work further described in detail below. All work shall be
performed in accordance with the Contract Documents.
Furnish and install:
1. COMPLETE BACKSTOP REPLACEMENT
• Replace both primary (A&B) baseball field backstops with new backstops of same
dimensions, except backstop will be vertical (no cantilever) 20' high above grade.
• Backstop posts and rails will be SCH 40; 4" pipe for corner/end posts, 3" or greater for line
posts, with 1-5/8" rails.
• All posts and rails for backstop will be painted/powder coated green to match the fabric.
• Fabric will be 6 gauge core wire GBW (5 gauge total) with thermally fused green vinyl;
heavy duty ties for fabric, rail on bottom, not wire.
• Backstop rails will be welded.
2. DUGOUT/ FENCE REPLACEMENT
• Replace all Field A and Field B dugout fencing (total of 4x) with removable panels formed
from 1 5/8" rail attached to dugout frame. Rails will be 1-5/8" SCH 40. Fabric will be 6
gauge core wire GBW (5 gauge total) with thermally fused green vinyl; heavy duty ties for
fabric.
• Original steel posts will remain and be painted by COAB staff before fabric replaced.
3. FENCE REPLACEMENT
• Replace l't and 3'd baseline fences on both fields running from backstop to the outfield
fences, excluding dugouts above.
• Fence will be replaced with same height as existing.
• Replace existing gates or openings on both fields with similar.
0111 00-1
AGENDA ITEM #4B
JULY 13,2015
• Replace bull pen fencing structures on both fields with 6' fence. Both fields will have new
bull pens matching existing design on north Field "A".
• All new fencing will have new SCH 40 3" corner/end posts, 2 ~"line posts, and 1-5/8"
top and bottom rails.
• Fabric will be 6 gauge core wire GBW (5 gauge total) with thermally fused green vinyl. Use
heavy duty ties for fabric.
• Bull pens will have bottom rail. Field fence will have tension wire.
Baseball Fencing General
• Line locates and permits are responsibility of contractor.
• Contractor will take down and reinstall netting connected to backstops.
• Contractor will remove and dispose of existing 2 backstops and fencing of 1st and 3'd
baselines on both fields.
• Do not replace outfield fencing.
• Only one field may be worked at a time. The first field must be fully accepted including
all restoration prior to work on second field.
• All new posts are set in concrete.
4. INSTALL NEW WOOD PERIMETER FENCE
• New fence installed starting at the existing chain link fence at the northeast edge of the
skate park east to the parking area, then north along parking, turning east at road entrance
to concession, terminating at the west side of ditch.
• New fence installed from the west side of the ditch north side of concession road entrance
east towards parking, then north towards Plaza Road parallel to the parking lot,
terminating on the north side of Plaza sidewalk. New walk through openings to match
existing.
• New fence from the City Hall parking lot entrance at Plaza westward (parallel to Plaza)
terminating at the west end of property. This fence will be located on the north side of the
sidewalk. There will be a 10' crosswalk opening, and an approximate 20' opening for the
soccer field.
• Existing wooden fences and shrubs will be removed by the City.
• New fence to match existing wood fence in height and appearance.
• New fence to be pressure treated 2"x 6" 2 rail fence. New ground contact PT 4"x 4" posts,
stainless steel screws.
011100-2
Bid Item DESCRIPTION QUANT. No.
Part A BASEBALL FENCE
REPLACEMENT
1 Backstop Replacement 2
2 Dugout I Fence Replacement 4
3 Field Fencing 2
PartB BASEBALL FENCE
REPLACEMENT
4 Perimeter Fence 1164
5
Bid 1415-05
RUSSELL PARK FENCING IMPROVEMENTS
Bid Opening June 10, 2015
UNIT UNIT COST
EA $9,691.50
EA $850.00
EA $8,950.00
Subtotal Part A
LF $11.20
Subtotal Part B
Total (Parts A & B)
10% Contingency
TOTAL+lO%
CONTINGENCY
JAX FENCE DEPOT
Total Cost
$19,383.00
$3,400.00
$17,900.00
$40,683.00
$13,036.80
$13,036.80
$53,719.80
$5,371.98
$59,091.78
Bid It em
No.
BID FORM
RUSSELL PARK FENC I NG I MPROVEMENTS
CITY BID NO 1415-05
D ESCR IPTION QTY U NIT UNIT COST
AGENDA ITEM 1148
JULY 13, :ZOIS
EXTENDED COST
PI\RT 1\ BA SEBA LL FEN CE RI:PLA CE M ENT ------:-------r---
1 Backst op Re piJccm cn t I 1:1\ So\ ~\\ .'?1.> S \"~ ·;rcr~.oo
-2 -1-Du co ut I f Pncc Rc-p-la-cr mPnt -4 -f A -S-·s ~ -
B~'l:>. (;)C 3 -lC~ . () I.J
--f----------1 --.--------
3 Field Fen c ing 2 [A S $ ----------' _· ._ ~a''?~ ..J..:L.5. o_q ~ ----1 ----==1= (Subto t ai Part A) ls YO loB 3 .w
PARTB _ .!'_A ILW OOOFENCERCPLACLME N I ,--d;l =1 _ _ _--'-=-_ -
, '"""'"'" ,.'""' "$-_ 1r_'~~' Lr _ Is \\ "'0 s ---11"-0 j ~'-}_;_00
____ C: __ __ (S ub t o tal Part B) =o!S_iQ_f ~lbD ~-
, ___ 1 ~ 'i'O'rAt (P ar ts i\&B ) _ ]s S.:L._o~ ~
s -1 _--~ _!0% Co nti n p,e1 rr y
___ -~.I ______ -----------1-l ....:.TOTI\_L_( ~-10% Conti-n g-e n cy)
SUBMITTAL IN FORMATIO N :
By : ~·\w ~<!..rs(LA.A..~
Bidd er ¥~
Busin ess Address Sig n ature
0\? ffi aC
Titl e I Ci t y, Sta t e & Zip Co d e
Da t e Bu sin ess 1 e l ephone
8FU -2