7-27-15 Agenda PacketCITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
July 27, 2015-6:30PM
AGENDA
Call to order
Invocation and pledge to the flag
1. A.
B.
Approve the minutes of the Commission Meeting of July 13, 2015.
Approve the Minutes of the Town Hall Meeting of Apri118, 2015.
2. Courtesy of Floor to Visitors
3. Unfinished Business from Previous Meetings
A. Mayport Conidor CRA Contract.
4. Consent Agenda
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE
ROUTINE BY THE CITY COMMISSION AND WILL BE ENACTED BY ONE MOTION IN
THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF THESE
ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE
CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. SUPPORTING
DOCUMENTATION AND STAFF RECOMMENDATIONS HAVE BEEN PREVIOUSLY
SUBMITTED TO THE CITY COMMISSION ON THESE ITEMS.
A. Acknowledge receipt of Monthly Building and Financial Reports for June 2015.
B. Approve the award of Bid No. 1415-06, Russell Park Multipurpose Path, to G&H
Underground Construction Inc. in the amount of$91,149.37 including 10% contingency.
C. Approve the award of Bid No. 1415-07, Russell Park Concession Stand Sidewalk
Replacement to Core Construction Company in the amount of $52,154.85.
5. Committee Reports
None.
6. Action on Resolutions
None.
7. Action on Ordinances
A. ORDINANCE NO. 20-15-131, Public Hearing and Final Reading
AN ORDINANCE AMENDING THE OPERATING BUDGET FOR THE CITY OF ATLANTIC
BEACH, FLORIDA FOR FISCAL YEAR BEGINNING OCTOBER 1, 2014 AND ENDING
SEPTEMBER 30,2015, AND PROVIDING AN EFFECTIVE DATE.
B. Ordinance No. 70-15-18, Introduction and First Reading
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA, AMENDING
CHAPTER 20, TAXATION, OF THE CODE OF ORDINANCES OF THE CITY OF ATLANTIC
BEACH, BY AMENDING SECTION 20-82 ADDITIONAL HOMESTEAD EXEMPTION
AUTHORIZED AND ADDING SECTION 20-82(b) TO AUTHORIZE AN ADDITIONAL
EXEMPTION, AMENDING SECTION 20-83, ANNUAL ADJUSTMENT TO HOUSEHOLD
INCOME; DIRECTING THE CITY CLERK TO PROVIDE A COPY TO THE DUVAL
1
COUNTY PROPERTY APPRAISER'S OFFICE; REQUIRING A MAJORITY PLUS ONE
VOTE OF ALL MEMBERS OF THE GOVERNING BODY TO BE EFFECTIVE, PROVIDING
FOR SEVERABILITY, AND PROVIDING AN EFFECTIVE DATE.
8. Miscellaneous Business (Discussion only)
A. Discussion regarding postal serve issues and potential adoption of a resolution requesting
the United States Postal Service to change the last line of the addresses from Atlantic
Beach to Jacksonville for those properties which are not within the City limits of Atlantic
Beach.
B. Discussion on the process for the Seaside Community Council. (Mayor Woods)
9. City Manager
A. 90-Day Calendar (August through October 2015)
10. Reports and/or requests from City Commissioners and City Attorney
Adjourn
Please Note: This meeting will be live-streamed and videotaped and can be accessed by clicking on the
Commission Meeting Video tab located on the home page of the City's website at www.coab.us.
If any person decides to appeal any decision made by the City Commission with respect to any matter considered at any
meeting, such person may need a record of the proceedings, and, for such purpose, may need to ensure that a verbatim record of
the proceedings is made, which record shall include the testimony and evidence upon which the appeal is to be based.
Any person wishing to speak to the City Commission on any matter at this meeting should submit a request to the City Clerk
prior to the meeting. For your convenience, forms for this purpose are available at the entrance to the Commission Chambers.
Every effort is made to indicate what action the City Commission is expected to take on each agenda item. However, the City
Commission may act upon any agenda subject, regardless of how the matter is stated on the agenda. '
In accordance with the Americans with Disabilities Act and Section 286.26, Florida Statutes, persons with disabilities needing
special accommodation to participate in this meeting should contact the City Clerk by 5:00PM, Friday, July 24,2015.
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IN ATTENDANCE:
MINUTES
REGULAR CITY COMMISSION MEETING
July 13, 2015
CITY HALL, 800 SEMINOLE ROAD
City Manager Nelson VanLiere
AGENDA ITEM #lA
JULY 27,2015
Mayor Carolyn Woods
Commissioner Jonathan Daugherty
Commissioner Jimmy Hill
Commissioner Maria Mark
City Attorney Richard Komando
City Clerk Donna L. Bartle
Recording Secretary N arrey E. Bailey
ABSENT:
Mayor Pro Tern Mark Beckenbach
Call to Order/Pledge:
Mayor Woods called the meeting to order at 6:30p.m. Commissioner Hill gave the Invocation, followed by
the Pledge of Allegiance to the Flag.
1. Approval of Minutes
A. Approve the minutes of the Commission Meeting of June 22,2015.
B. Approve the Minutes of the Commission Workshop of June 22,2015.
Mayor Woods asked if there were any corrections to the above minutes. There were no corrections, so Mayor
Woods stated the minutes will stand as submitted.
2. Courtesy of Floor to Visitors
Mayor Woods opened the Courtesy of the Floor to Visitors. She welcomed the audience and explained the
process for public comments.
Heather Jacobs/Beth Peterson, 1608 Landing Lane, Neptune Beach, speaking on behalf of the Fletcher
High School and Fletcher High School Senator Band program, thanked the City for the generous donation to
their students stating it directly contributed to their trip to New York to play at Carnegie Hall.
Mark Dowling Jr., trumpet player in the Fletcher High School Band, thanked the City for helping them get
to Carnegie Hall.
Ned LaGoy, 1844 Sea Oats Dr., father of student Benny LaGoy who was a senior at Fletcher High and is
now at University of Florida, thanked the Mayor and Commissioners for supporting and sponsoring a portion
of the cost for the students to attend the trip to Carnegie Hall. (A slide presentation of their trip was played
for the audience.)
Mitch Reeves, 1663 Sea Oats Drive, expressed concern about the final reading for the Seaside Community
Council stating forming this Council gives him heartburn and he asked that the Commission reconsider and
vote no. He asked that they stay on issues in Atlantic Beach such as how to stop the fatalities of our young
people on Mayport Road. He further stated they need to watch the retirement pension and healthcare. He
stated they should not just be transparent but should listen to the citizens.
July 13, 2015 REGULAR COMMISSION MEETING
AGENDA ITEM #lA
JULY 27,2015
Page2
John Stinson, 150 12th Street, addressed the Seaside Community Council stating he agrees there are other
things we could be focusing on. He stated he believes people in academics are going to do their studies no
matter what.
Chris Jorgensen, 92 W. 3rd St., addressed same sex marriage, Obama care, HUD houses, and weather
change.
Peter Guilmette, 189 Magnolia St., spoke against the work done on his street, which he believes reduces the
value of their places and available parking. He stated they need to fill in the ditches they dug.
Sally Clemens, 1638 Park Terrace West, spoke against the Seaside Community Council, stating a better
solution would be to have an organization or council independent of the Atlantic Beach government that
could identify issues that should be addressed. She stated any issues identified that would be of interest to the
business of Atlantic Beach could then be placed on the City agenda. Referring to the portion of the Charter
related to forming committees, she stated the Seaside Community Council does not seem to fall under that
interpretation.
Susanne Barker, 1938 Beachside Court, spoke in favor of the Seaside Community Council stating she
believes it is good to be proactive. She stated the sea level is rising and they need to be prepared and believes
the committee can serve our citizens in dealing with a lot of issues that the Commissioners don't have time to
study and get into. She stated she believes it would be wise for the citizens to take advantage of people who
are appointed to the committee and their expertise pertaining to emergencies.
Wyman Duggan, 1301 Riverplace Blvd., Jacksonville, requested that the City consider an amendment to its
Comprehensive Plan increasing the residential density on the major commercial corridors to facilitate
compact in-fill development and transit-oriented development. He pointed out the site at the comer of
Atlantic and Aquatic as an example. He handed out a packet to the Commission entitled "A Framework for
Transit Oriented Development in Florida" explaining the benefits of compact in-fill and transit-oriented
development. He stated Jacksonville Beach has a density bonus policy that facilitated the redevelopment of
the old George Moore Chevrolet site into the Bluewater Apartment project, which he believes would be a
model for this Atlantic and Aquatic site.
William Norris, 711 Beach Blvd., Jacksonville Beach, explained the successes he has had with his project,
Bluewater Apartments, at the George Moore site as it relates to the Atlantic and Aquatic site. He encouraged
the Commission to consider Wyman Dugan's request.
No one else from the audience spoke, so Mayor Woods closed the Courtesy of the Floor to Visitors.
3. Unfinished Business from Previous Meetings
A. Public Hearing 15-UBEX-1037-Request for an expansion of an existing use-by-exception as
petmitted by Section 24-111(c)(5), to allow limited wholesale operations at 1175 Atlantic Blvd.
Mayor Woods opened the Public Hearing. No one from the audience spoke so she closed the Public Hearing.
Jeremy Hubsch summarized his staff report, showed a slide of the design standards and gave the Commission
a final rendering of the shipping container building (which is attached and made part of this Official Record
as Attachment A).
AGENDA ITEM #lA
JULY27,2015
July 13, 2015 REGULAR COMMISSION MEETING Page3
Motion: Approve 15-UBEX-1037 with design standards for shipping container structure as presented.
Moved by Mark, Seconded by Daugherty
Commissioner Hill asked what the City's plan will be for others who want to use shipping containers. Mr.
Hubsch stated the precedent being set with this one will require others wanting to use shipping containers to
dress them up and make them look esthetically pleasing. He stated if the Commission wants to codify
something they could go to the Community Development Board and create some specific standards or require
any use of those materials to be a use by exception so the Commission would have a final say on the design
of projects. Discussion ensued. Mr. Hubsch answered further questions. Steve Cissel, 1175 Atlantic Blvd.,
further explained how the containers will be used.
Votes:
Aye: 4-Daugherty, Hill, Mark, Woods
Nay: 0
MOTION CARRIED
4. Consent Agenda
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE
ROUTINE BY THE CITY COMMISSION AND WILL BE ENACTED BY ONE MOTION IN THE
FORM LISTED BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS.
IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT
AGENDA AND WILL BE CONSIDERED SEPARATELY. SUPPORTING DOCUMENTATION
AND STAFF RECOMMENDATIONS HAVE BEEN PREVIOUSLY SUBMITTED TO THE CITY
COMMISSION ON THESE ITEMS.
A. Acknowledge receipt of Monthly Finance Report for May 2015.
B. Approve the award of Russell Park Fencing Improvements bid to Jax Fence Depot LLC in the
amount of$59,091.78 (Bid No. 1415-05).
C. Designate Commissioner Maria Mark as the Voting Delegate for the 89th Annual FLC
Conference in Orlando on August 13-15, 2015.
Mayor Woods read the Consent Agenda.
Motion: Approve Consent Agenda Items A, B and C as read.
Moved by Mark, Seconded by Daugherty
Votes:
Aye: 4-Daugherty, Hill, Mark, Woods
Nay: 0
MOTION CARRIED
5. Committee Reports
None.
6. Action on Resolutions
A. Resolution No. 15-06
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF ATLANTIC BEACH,
ACCEPTING AND ADOPTING THE UPDATED DUVAL COUNTY LOCAL HAZARD
MITIGATION STRATEGY DOCUMENT.
July 13, 2015 REGULAR COMMISSION MEETING
AGENDA ITEM #lA
JULY 27,2015
Page4
Mayor Woods read the Resolution by title. Commander Vic Gualillo explained this is to accept the updated
Local Mitigation Strategy which is required in order to receive Federal and State funding.
Motion: Approve Resolution No. 15-06 as read.
Moved by Mark, Seconded by Daugherty
Votes:
Aye: 4-Daugherty, Hill, Mark, Woods
Nay: 0
MOTION CARRIED
7. Action on Ordinances
A. ORDINANCE NO. 5-15-63, Public Hearing and Final Reading
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA, ADDING PART II-CODE
OF ORDINANCES, CHAPTER 2 -ADMINISTRATION, ARTICLE V. -BOARDS AND
COMMISSIONS, DIVISION 4. CREATING A SEASIDE COMMUNITY COUNCIL; PROVIDING
FOR SEVERABILITY; AND PROVIDING AN EFFECTIVE DATE.
Mayor Woods read Ordinance No. 5-15-63 by title. She asked to postpone this until the next meeting and
proposed they have a workshop with the council members and the Commission before it is on the agenda
again so they can get a better understanding of what the intentions are. City Attorney Komando stated if she
doesn't want to have tore-advertise for the second reading she will have to move it to a time certain and they
should have the public hearing tonight because people may have come to speak about it. He stated then they
will have another public hearing at the time deferred.
Mayor Woods opened the Public Hearing.
Mitch Reeves, 1663 Sea Oats Drive, spoke against the Ordinance stating he doesn't believe our City is the
place to start with this and we should focus more on what the needs are of our citizens. He asked that they
call a vote tonight and not delay it. He stated he believes the reason for the postponement is because one of
the people who voted for it is not here tonight.
John Stinson, 150 12th St., stated this is far beyond what our City government should be focusing on.
Suzanne Barker, 1938 Beachside Court, stated she believes there is confusion about what the Council
would do. She stated one of the candidates is really for safety, hurricane preparedness, disaster preparedness,
all the issues that can be addressed by a committee like this and now he just said he believes they should pull
the plug on it. She stated she believes there should be a workshop. She stated she believes whether it is
dealing with flooding, hurricanes, nuclear spills through the military base nearby, terrorist attacks, etc. she
believes our town needs to be prepared and believes our citizens would appreciate the concern about their
personal property as well as maintaining the City. She stated she believes there needs to be more education
about this and they should not pull the plug on it. She stated it is obvious from the other two speakers there is
not an understanding on this.
Chris Jorgensen, 92 W. 3rd St., stated his concern is that what is being proposed is not a sea committee but a
global warming cult.
July 13, 2015 REGULAR COMMISSION MEETING
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JULY 27, 2015
PageS
Sally Clemens, 1638 Park Terrace W., stated she is staying by her remarks she made at Courtesy of the
Floor.
No one else from the audience spoke so she closed the Public Hearing.
Discussion ensued.
Motion: Defer to the July 27 Commission meeting and have a workshop (to be determined) prior to
that meeting.
Moved by Woods, Seconded by Mark
Commissioner Hill stated they haven't demonstrated a need to have this Council and he wants to vote on it
tonight.
Commissioner Daugherty stated it is a disservice to the people who came tonight for this and he came
prepared to vote on it tonight.
Commissioner Mark stated she believes as a Commissioner they should do everything they can as a body to
ensure they are looking out after the community and our natural resources and are protecting citizens'
property values. She stated this advisory council is exactly that.
Discussion ensued.
Mayor Woods called the question for deferral.
Votes:
Aye: 4-Daugherty, Hill, Mark, Woods
Nay: 0
MOTION CARRIED
Mayor Woods called for the vote on the motion to defer.
Votes:
Aye: 2 -Mark, Woods
Nay: 2-Daugherty, Hill
MOTION CARRIED
Mr. Komando stated under Roberts Rules, on a simple vote, which motion to defer is a simple vote, the Chair
decides the tie. Mayor Woods stated we will defer this until July 27 and she hopes they will come to the
workshop so they will learn a little more and feel better about it.
B. ORDINANCE NO. 20-15-131, Introduction and First Reading
AN ORDINANCE AMENDING THE OPERATING BUDGET FOR THE CITY OF ATLANTIC
BEACH, FLORIDA FOR FISCAL YEAR BEGINNING OCTOBER 1, 2014 AND ENDING
SEPTEMBER 30,2015, AND PROVIDING AN EFFECTIVE DATE.
Mayor Woods read Ordinance No. 20-15-131 by title.
Motion: Approve Ordinance No. 20-15-131 as read.
Moved by Mark, Seconded by Hill
July 13, 2015 REGULAR COMMISSION MEETING
AGENDA ITEM #lA
JULY 27, 2015
Page6
City Manager Van Liere explained this is the budget ordinance necessary to fund Agenda Item 8A,
which will take two readings to pass and will allow for the approval of the funding to be in place for
the approval of the contract for the Mayport Conidor CRA.
Votes:
Aye: 4-Daugherty, Hill, Mark, Woods
Nay: 0
MOTION CARRIED
8. Miscellaneous Business (Discussion only)
A. Mayport Corridor CRA Contract.
Mayor Woods stated this was here to hold a place. Commissioner Hill asked what is the process from this
point forward for discussing this. Mr. Hubsch explained the process stating it will have a lot of public
involvement, and will include a technical advisory committee.
It was the consensus of the Commission to move this forward to the next agenda for action.
B. Proposed Ordinance on Additional Senior Exemption.
Mr. VanLiere explained the ordinance is for an additional exemption for persons over 65 who have lived in
their homes more than 25 years with a value of less than $250,000, who also meet a test for low income.
Commissioner Hill asked that staff check to see if they can modify low income to fixed income and look at it
per case. Discussion ensued.
It was the consensus of the Commission to move this forward to the next agenda for action. Commissioner
Hill requested that staff explores his request for the same reasons that this exists but it doesn't have to be right
away.
9. City Manager
A. City Manager's Report.
City Manager VanLiere reported on the form from the Property Appraiser for the taxable value. He stated it
is also the form used to determine the millage rate they are going to send to the county for our proposed
millage rate. He asked if there was any reason the Commission may want to raise taxes because once he
sends this in it is very easy to lower the millage rate from that point but to increase it after he sends it in it
becomes our responsibility to notify all the taxpayers of any increase. He stated he wants to get a consensus
that no one here is interested in raising the millage rate. He stated he believes we can work within the
existing millage rate. Commissioner Daugherty stated they have twice before had a roll back rate, which in
effect is a tax increase, and he would like to see if they could lower the millage rate since property values
have climbed so much in Atlantic Beach. Mr. VanLiere explained a roll back rate is to lower the millage rate
to compensate for the increased tax value so the City receives the same amount of taxes they did before. Mr.
Van Liere stated in preparation of the budget, what he is hearing is that they are not going to ask for a millage
higher than the one they have. He stated in the budget workshop when they talk about taxes and balancing
the general fund, because of the extra money they have to kick into pension this year, it will be very hard to
balance the budget with the existing millage rate. He stated it is probably $250,000 they would be giving up
to roll it all the way back to last year's assessment. He stated he is going to need that because of the
$400,000 extra he will need in pension, but if Commissioner Daugherty can fathom some cut in service or
July 13, 2015 REGULAR COMMISSION MEETING
AGENDA ITEM #lA
JULY 27,2015
Page7
some other way to reduce the cost. Mayor Woods stated that is a discussion for the budget workshop. Mr.
Van Liere confirmed that they are not going to go any higher than their current millage rate.
Mr. VanLiere further reported the North Florida TPO did their beaches bicycle and pedestrian study and their
reports are available online. Discussion ensued.
Stated the annexation should be moving forward and they have received sufficient names on a petition to go
forward. City Attorney Komando further explained there has to be a joint Comp Plan change with the City of
Jacksonville because we will amend our Comp Plan to include the future land use designations to assign
zoning categories and then there will be an annexation petition that has to follow the statute as far as
advertising and public hearings. He stated the comp plan also requires input from the Depruiment of
Economic Opportunity before they can pass a final ordinance. He stated the timeline is dependent on how
long it takes for them to come back.
Reported the Urban and Community Forestry grant has been awarded for $10,000 for the tree inventory and
where to plant trees.
Discussed the Police Building budget stating the geotechnical engineers did find that the ground will require a
special foundation to be built at an estimated cost of $305,000. He recommended funding this cost.
Commissioner Hill stated he wants to explore whether the problem ground is the north side of the building
and the possibility of not building on the north side, if that is the bulk of those pilings, before they authorize
any money. Discussion ensued and the consensus was to move forward. Mr. VanLiere stated he will get
answers to Commissioner Hill's questions.
Related to buffers between different types of zoning areas, he asked for consensus to task the Community
Development Board to review and make some recommendations for Code changes for that. Discussion
ensued. The unanimous consensus was to move forward.
Mr. Van Liere asked if they also want to task the Community Development Board to review the shipping
container design element criteria, with Mr. Hubsch' s help, to codify some regulations for the use of those in
our community. It was a unanimous consensus to move forward with this.
Reported he has been to the 6th St. Marsh Overlook project and it is progressing.
Related to Mr. Duggan's request, he asked if they want to instruct the Community Development Board to
take up the higher density. Mr. Hubsch answered questions from the Commission. Discussion ensued. Mr.
Hubsch stated they can have the Community Development Board explore the concept and bring some ideas
back to the Commission if they would like. Mayor Woods stated they just tasked them with two other things
so maybe they will give them a month or two and then they can carry on this conversation and see how it
wears on us.
B. 90-Day Calendar (July through September 2015)
10. Reports and/or requests from City Commissioners and City Attorney
A. Appointment of members to the Seaside Community Council.
July 13, 2015 REGULAR COMMISSION MEETING
AGENDA ITEM #lA
JULY 27,2015
Page 8
The Ordinance related to this item was deferred earlier in the meeting. City Clerk Bartle asked if the student
member needs to be changed. Mayor Woods stated they won't know who it will be until school starts. She
stated in that spot she can put to be determined.
Commissioner Daugherty
• Stated City Clerk Bartle gave him a list of staff's tasks for the Seaside Community Council which is
his main reason for objecting to this. He asked that she forward this to the Commission. Ms. Bartle
stated she sent it out in May but can send it again.
Commissioner Mark
• Will be in Orlando on Friday for the second part of the FLC Policy Committee meetings. She stated
she will also attend a workshop called "Bringing Home the Bacon" which looks at different ways to
be creative in the budget process.
• Asked if the Town Hall meeting is going to be mainly directed toward the Charter amendments.
Mayor Woods stated that would be one of the topics and asked for copies of the changes so they can
pass them out at the meeting. Mayor Woods stated she will do the Minutes and will get an agenda to
Ms. Bartle.
Commissioner Hill
• Stated the Seaspray project isn't what they thought it would be. He stated ifthere are ditches he wants
them filled in to be swales.
• Regarding Mayport Road, he wants staff to look at pedestrian safety over the next two months.
• Explained his vision of a bike path is a separate surface off of the driving roadway not a line painted
on the driving roadway to allow bicycles to share the space. He stated the suggested plan from the
organization that was looking into it shows they are pretty big fans of that shared space on a driving
surface. He stated he is not a fan of it; it creates a really big hazard. He stated his goal for bike paths
is to create wider than normal sidewalks so families and low speed bikers can make their way through
Atlantic Beach without being in traffic, which he believes is the opposite of what that committee was
looking at as ways to move bikers as traffic.
• Asked the City Attorney if he got any data on cities with low speed ordinances. Mr. VanLiere stated
one of the key points is getting with DOT about places to cross their roads with those vehicles.
Mayor Woods
• Gave history of the flooding issue at Seaspray. She stated the City is always willing to discuss these
things and work with the community to make it as good as they can. She stated she, as well as the
City Manager and Doug Layton will be happy to speak with anyone about any of the issues that are
going on there.
Adjournment
There being no further business to come before the Commission, Mayor Woods declared the meeting
adjourned at 8:41p.m.
ATTEST:
Donna L. Bartle, CMC
City Clerk
Carolyn Woods
Mayor/Presiding Officer
Attendance:
Mayor Carolyn Woods
Commissioner Maria Mark
Commissioner Jimmy Hill
Minutes of the Town Hall Meeting
Commission Chamber
April18, 2015
The meeting was called to order at 10:00 a.m.
Rich Craven: 250 Beach A venue
Residents met to look at some improvements
1. Safety -lighting, flooding
2. Aesthetics -heavy pedestrian traffic -landscaping (Ahern/1 st)
3. Infrastructure -high winds -lighting; cables (looking at underground utilities)
AGENDA ITEM #lB
JULY 27,2015
Commissioner Jimmy Hill: need to provide parking for both residents and visitors. Would like to
see about adding low-speed vehicle parking in more space-restricted areas.
Rich Craven: Look at Ocean as possible parking availability.
Mayor Carolyn Woods: Create "green" parking.
Andy Pitler: 290 Beach Ave
1. Safety -lighting; pedestrians; skateboarding.
Commissioner Maria Mark: Add on the map delineation all platted neighborhoods -
Neighborhood Investment Program.
Commissioner Jimmy Hill: Connectivity; crossing safely on Mayport Road; Tsunami warning.
Sally Clemens, 1638 Park Terrace W.: Power surges; tree canopy-overhanging tree branches
needs to be addressed.
Mayor Carolyn Woods: Climate change-Seaside Community Council.
Chris Jorgensen: Add "water break" 2-3 miles offshore -slows beach erosion -federal program
"Freedom Fountain"
Lenny/Margaret Jevic: Construction causing a lot of traffic problems; maybe get them to
carpool their workers. Seminole Road project: Aesthetics need to be checked--staff (Public
Works) needs to be more cognizant.
Ms. Flores' backyard needs to be looked at by Code.
-2-
AGENDA ITEM #lB
JULY 27, 2015
Sally Clemens: AB Lawsuit -would like to know what lawsuits are pending against the City.
The meeting was adjourned at 11:15 a.m.
(Note: Minutes taken by Commissioner Mark.)
Carolyn Woods, Mayor
Maria Mark, Commissioner
AGENDA ITEM:
S UBMITTED BY:
DATE:
BAC KGROUND:
CITY OF ATLANTIC BEACH
C lTY C OMMISSION MEETING
STAFF REPORT
Mayport Corrid or CRA Contract
Jeremy Hub sc h /1/l..J
Buildin g and Zo nin g Director ("fl.
Ju ne 24,2015
AGENDA I TEM #JA
.JULY 27,201 5
The C it y of At lanti c Beach proposes to partner with the Iirm VHB , the Northeast Florid a
Regiona l Co un cil , and Steve Lindor iT (fo rm e r Jac kso nville Beach CRA Manager) to crea te a
CRA in !he Mayport Corridor. VHB is cun·e ntly wo rkin g o n a CRJ\. for the Mayport V ill age fo r
the Cit y of Jackso nvill e. T he con trac t fo r the Mayport Vi ll age CRA is $198,000, whil e th e
proposed fee for th e Maypott Corridor C RA is $92,446.67.
The scope of wo rk for the propo sed Mayport Corridor CRA has been tailored to fit the needs of
Atl a nti c Beach . T here we re tas ks s pec ific to th e Mayport V illage CRA suc h as: environm ental
ana lys is, archit ectu ral renderin gs, a nd deta il ed s ite spec i1ic real estate deve lopme nt a nalys is that
are no f as esse ntial for th e Maypo ti Co iTi dor CRA. The sco pe was somewhat sca led back as a
re sult. The Maypo rt Co rrid or CRA wi ll also not req uire as many sub con s ulta nts as the Maypor t
Village CRA. Addi ti onally , th e re a re so me lasks involved in th e Mayport Co rrid or CRA th at
VHB will be abl e to spend le ss tim e on due to th eir work on th e Maypor t Vi ll age CRA. As a
resu lt o f all of th ese factors, the q uote for the Mayport Corridor CRA fo r Atlantic Beac h is
s ubstanti all y less expens ive th an the May port V ill age CRi\.
As a res ult o r th e va lue the city is gett ing from th e propose d May poti Co rrid or CRA qu ote, the
loca l know ledge VHB has gai ned fi ·o m work in g on the MaypOli Village CRA , and th e fact th a t
VI IB won a co mp etiti vely bid RFP (# 27-14) from Jackso nville, the Cit y has not iss ued an RFP
for thi s projec t an d hopes to move forward with V I lB. Per code sect ion 2-336 (6), the City does
not have to competiti vely bid out an RFP w hen the cos t of a co ntrac t is at or below th e cos t or
anoth er co mpeti tive ly bid co ntr ac t. The City A tt orn ey has rev iewed the pr oposed co ntract fr om
VHB. There a re so me mi nor co ntractua l issue s that will be worked ou t wit h VHB prio r to
exec ution of th e contra ct.
BUDGET: Ordi nan ce 20-15-13 1, fundin g th e st udy
RECOMMENDATION: Auth orize th e City Ma nage r to exec ut e contract with V IIB
ATTACHM E NTS: Draft of CRA contra ct; Fee proposa l
R EVI E WED BY C ITY MANAG E R :
Phone. 407 l.H'.l..tCl ll6
r.,lx 10183 •IIJOII
\~Will ~Jtb.l 01 I
Erlglnters I Scl•nli•U 1 Planners 1 DMigners
Vana~~e H~ng en Brustlin, Inc
L<ll)dmark Cen ter Tw,.,
Suite 300
225 E. Robinson Street
Orlando, Flo rid a ~2801
1:8] New Contract
0 Amendment No.
Date
Project No.
AGENDA I TEM I/3A
.JUL Y 27,201 5
Client Authorization
June 3, 2015
82317.15
Project Name City of Atlantic Beach Community Redevelop ment Area (CRA) Plan
To: City of Atlantic Beach
As Requested By: Client
Co st Estimate Am en dment Contract Total
Labor
Expenses
1:8] Fixed Fee
0 Cost + Fixed Fee
$92,446.67
included
0 Time & Expenses
0 Oth er
This Agreement is composed of Part I, and Part II. Part I includes details of the services to be performed, timing of the
services, and compensati on. Part II (attached) conta i ns the Terms and Conditions of Agreement, which are proposed
general terms of the engagement between the City of Atlantic Bea ch, he rein after cal led the "Client," and Vanasse
Hangen Brustlin, Inc. (VHB).
PROJECT DESCRIPTION
It is understood that City of Atlantic Beac h desires the creation of a Community Redeve lopment Area (CRA) to
encourage t h e redevelopment of the Hig hway A 1 A corridor. The area preliminarily identified by the City is wholly
within the City's j urisdiction and is genera lly bound to the south by Atlantic Bou levard, to the west by the Intercostal
Waterway, to the north by Dutton Island Road, and includes multiple parcels with frontage on the east si de of
Highway A 1 A. VHB wi ll compl ete the foll owing Tasks necessa ry to prepare the Finding of Necessity and establish the
CRA consistent with legislative requirements of the State of Florida and Duval County.
SCOPE OF SERVICES
1.0 Project Start UR
1.1. Kick-Off Meeting
VHB and the Northeast Florida Regional Co unci l (NEFRC) will prepa re for and facil itate a kick-off meeting
with the City Pl an ning and Developmen t Department, Proj ect Manager an d other appropriate City staff,
serving as th e Tech nical Advisory Comm ittee (TAC}.
1.2. CRA Driving and Wal king Tour
VHB, NEFRC, and Ci ty staff, along with any members of the TAC who wish to participa te, along w i th key
stakehold ers, will tour the identified CRA area together to allow the project t ea m to become fam il iar with
Ttt·o originnl~· of !Iris Atttltori:ntionneed ro /lc e.rectttetl. One originol Jtecds lo bejo1 worded to Acco tll llillg Co n/mel Files.
AGENDA ITEM# 3A
JULY 27,2015
concerns expressed by the T AC and any other specific site considerations the staff, TAC or stakeholders
believe will be included preparation of the CRA Plan.
1.3. Technical Advisory Committee Meetings
VHB and City Staff will work with a Technical Advisory Committee (TAC) identified by and organized by
the City. Additional members may be added to the committee once the boundaries for the CRA have
been identified. The TAC acts as a sounding board for ideas in the plan and for actions that must be
taken by officials of the City of Atlantic Beach in the adoption of the CRA Plan. Specifically its role is to:
• Represent the community and guide the establishment of the Atlantic Beach CRA Plan
• Provide input and refinement for the identification of redevelopment issues and
opportunities
• Assist in the evaluation and selection of the CRA boundary
• Assist in the development of the goals, objectives and benchmarks for implementing the
CRA Plan
• Participate in Community Workshops
• Recommend the draft plan to City Council
VHB will prepare for and facilitate up to three (3) TAC meetings to review and advise the City on project
progress and deliverables.
Task 1 Deliverables
• Detailed Project Schedule
• Project Team Directory
• Identification of issues to be addressed by the CRA Plan
• Kick-off Meeting Summary
• Preparation for and facilitation of up to three (3) TAC meetings
2.0 Community Outreach and Stakeholder Involvement
2.1. One on One Interviews
VHB and the NEFRC will conduct up to five (5) interviews, in person or by phone, with key individuals or small
groups of property owners, economic development experts and other key stakeholders in the study area,
especially those who have participated in preparation of past plans and guidelines. A memorandum will be
prepared summarizing the feedback relating to market, CRA boundaries, development opportunities and
potential barriers to development as identified in these discussions.
2.2. Community Workshops
VHB and the NEFRC will prepare for and facilitate two (2) community workshops to solicit input on the proposed
CRA boundary, policies, projects and action plan.
2.3. Social Media
VHB and NEFRC will work with the City to employ a variety of media technology options to facilitate online input
and collaboration from the community concerning various design, planning and implementation alternatives
presented at key points during the project. These technologies supplement public outreach strategies to help
drive increased citizen participation and obtain meaningful feedback, beyond public meetings, email lists, fliers,
and other traditional methods. Social media will be employed throughout the process to build awareness,
understanding and consensus on the final recommendations.
Task 2 Deliverables
• Stakeholder Interviews summary
T·wo originals of this Authorization need to be executed. One original needs to be fa/warded to Accounting Contract Files.
• Community Workshop promotional materials
• Agenda for Community Workshop #1and #2
• Presentation Materials for Community Workshop #1and #2
• Community Workshop #1and #2 Meeting Summary
• Results Community Preference Surveys
• Social Media Outreach Strategy
3.0 CRA Plan Vision, Goals and Objectives
AGENDA ITEM# 3A
JULY 27,2015
This task describes the preparation necessary for Community Workshop #1. In conjunction with the work in Task
4 (described below), VHB will analyze existing conditions relative to the criteria for documenting blighted
conditions as provided in applicable State of Florida Statutes. Based on this analysis VHB will prepare CRA
boundary map alternatives for consideration by the TAC. Based on the evaluation, VHB will meet with the TAC to
confirm the Vision Principles, policies and guidelines for guiding the development of the CRA Plan and confirm
the CRA Boundary (preliminarily identified by the City) to be used in preparing the required Blight Study and the
CRA Master Plan. As part of the analysis, VHB will prepare an existing conditions map that documents
opportunities and barriers to redevelopment and suggests potential catalyst projects.
Task 3 Deliverables
• Healthy Community Design Framework Diagram
• Vision Statement
• Goals and Objectives
• Definition of proposed boundaries
• Identification of Initial Redevelopment Opportunities
4.0 Demographic Profile and Redevelopment Analysis
4.1 Demographic Profile and Redevelopment Analysis
This task will be led by Steve Lindorff, retired director of the City of Jacksonville Beach CRA, on contract with
VHB. Mr. Lindorff will be responsible for the following deliverables:
• Demographic profile of City of Atlantic Beach and study area;
• Economic input for Finding of Necessity; and
• Review I QAQC of City's TIF projections;
4.2 Existing and Future Conditions Analysis
VHB will perform the following subtasks to evaluate current and potential future conditions within the City's CRA:
• Prepare a map series using GIS provided by the City or other readily available public sources. The
map series will include:
• Study area
• Existing Land Use
• Future Land Use
• Transit Routes
• Transportation Network
• Existing and Future Levels of Service
• Utilities Map
• Water and Water Service Areas
• Sewer and Stormwater
• Ownership
• Vacant/Public Land
• Environmental Constraints
• Parks, Public Uses and Open Spaces, Historical and cultural resources
Two originals of this Authorization need to be executed. One original needs to be fonvarded to Accounting Contract Files.
AGENDA ITEM # 3A
JULY 27,2015
• Evaluate overall physical conditions, including functional and physical obsolescence and blight
caused by absentee property owners to understand the issues causing owners to redevelop or
dispose of their properties;
• Review the City's Comprehensive Plan and current development regulations and to determine
where improvements can be implemented that will serve to facilitate redevelopment, such as
expedited permitting.
• Evaluate the overall transportation network, including pedestrian, vehicular, existing public transit
options; and
• Evaluate other public infrastructure that could impact development potential including water and
sewer facilities, stormwater management, and other relevant systems necessary to support existing
and proposed development in the study area.
Task 4 Deliverables:
• Demographic profile
• QA/QC of TIF projections provided by City
• GIS Map Series
• Technical Memorandum of existing and future infrastructure conditions
5.0 DRAFT FINDING OF NECESSITY, CRA PLAN AND POLICY FRAMEWORK
Using the results from the previous Tasks, VHB will prepare a preliminary draft of the Finding of Necessity, CRA
Plan and Policy Framework. Mr. Lindorff, serving as Senior Community Redevelopment Planner, will review the
draft plans prepared by VHB, providing input on programs and projects to be funded by the CRA. The Plan will
address the requirements of Chapter 163, Part Ill F.S.
Once the comments have been recorded, VHB will arrange for review of the draft plans by the TAC. Upon
approval by the T AC, the draft plan will be considered at a City Council Workshop. Based on the direction
received at the workshop, VHB will prepare a Final CRA Plan, as described in Task 6. Final public hearings will be
scheduled in compliance with Chapter 163, Part 3 and applicable City ordinances.
Task 5 Deliverables:
• Draft Finding of Necessity
• Draft Community Redevelopment Area Plan
• One (1) City Council Workshop to present drafts
6.0 FINAL FINDING OF NECESSITY. CRA PLAN AND POLICY FRAMEWORK
Based upon the input from the public meetings and direction from the TAC and City Council, VHB will prepare
the final Finding of Necessity, CRA Plan and Policy Framework. VHB will provide electronic editable and PDF
versions of the CRA Plan, and PowerPoint Presentation, as well as 20 paper copies of the Finding of Necessity
and CRA Plan.
Task 6 Deliverables:
• Electronic Editable and PDF of Finding of Necessity and CRA Plan
• Electronic PowerPoint Presentation
• Twenty (20) paper copies of Finding of Necessity and CRA Plan
Two originals of this Authorization need to be executed. One original needs to be forwarded to Accounting Contract Files.
ASSUMPTIONS
AGENDA ITEM# 3A
JULY 27,2015
It is understood that VHB will perform services under the sole direction of the Client. In the performance of these
services, VHB will communicate its efforts with those of other project team members as required.
It is understood that VHB will use the CRA boundary that has been preliminarily identified by Client and will be used as
the basis for the Finding of Necessity and the Redevelopment Plan
SERVICES NOT INCLUDED
The following services have not been included in this Amendment at this time:
• Transportation modeling
• Permit applications
• Environmental assessment
Should work be required in these areas, or areas not previously described, VHB will prepare a proposal or amendment,
at the Client's request, that contains the Scope of Services, fee, and schedule required to complete the additional work
items
CLIENT FURNISHED INFORMATION
VHB will rely upon the accuracy and completeness of Client-furnished information in connection with the performance
of services under this Agreement. Client shall provide VHB with project-related technical data including, but not limited
to, the following:
• Property Appraiser data for parcels within identified Community Redevelopment Area (CRA).
• Tax Increment Financing (TIF) projections for identified CRA parcels.
• City-wide GIS data, including parcels, public infrastructure, land use, and environmental
resources.
• Demand and available capacity for public infrastructure (water, wastewater, etc).
SCHEDULE
VHB will begin performance of the above services on the date written authorization to proceed is received. VHB will
complete professional services described within 10 months of receiving written authorization to proceed. The schedule
assumes receipt of the information described under "Client Furnished Information" when the authorization to proceed
is received and is also subject to timely delivery of information promised by the Client and is exclusive of Client and
local review of interim products.
Two originals of this Authorization need to be executed. One original needs to be forwarded to Accounting Contract Files.
COMPENSATION
AGENDA rn:M # 3A
J ULY 27,20 15
VHB wi ll perform the Scope of Services contai ned in this Agreement on a lum p sum bas is as indicated below.
Task lump Sum Fee
Task 1: Context Analysis
1.1 Ki ckoff $ 1,255.00
1.2 Site Tour $ 1,585.00
1.3 TAC M eetings (3 ) $ 9,120.00
Prepare De liverables $ 2,625.00
Task 1 Subtotal $ 14,585.00
Task 2: Community Engagement
2.1 One o n One Interviews $ 1,500.00
2.2 1st Public Worl<shop $ 4,540.00
2.3 2nd Public Workshop $ 4,540.00
2.4 Socia l M ed ia $ 1,690.00
Prepare De liverables $ 8,250.00
Task 2 Subtotal $ 20,020.00
Task 3: CRA Vision, Goals and Objectives
Prepare Deliverables $ 13,790.98
Task 3 Subtotal $ 13,790.98
Task 4: Demographic Profile and Redevelopment Analysis
4 .1 Market/Economic Analys is $ 3,590.00
4.2 Evaluation of Ex isting and Futu re Conditions $ 12,265.57
Task Subto t al $ 15,855.57
Task 5 Draft Finding of Necessity and CRA Plan
Prep are Deliverables $ 12,813.44
Task Subtotal $ 12,813.44
Task 6 Final Finding of Necessity and CRA Plan
Prepare Delive rabl es $ 7,700.00
Task Subtotal $ 7,700.00
Travel and Reprographic Allowances (estimated) $ 4,000.00
Total $ 92,446.67
In addition to the labor compensat ion, VHB shall be r eimbursed for expend itures made specifica ll y for the project such
as: printing and rep r ographics; travel an d subsisten ce; co mputer charge s; telephone charges; shipping, postage, and
courier service charges; purchase of maps and similar documents; etc. These direct expenses will be billed at 1.0 times
th eir actual cost.
Two Ol'lgi11a /.1· of this Aulhorlzatiouuced to be executed. 011 e origiualueeds to be[01warded to Accounting Contract Files.
Prepared By: C. Ostrodka
AGENDA ITEM # 3A
JULY 27, 2015
Department Approval: P. Yeargain
Please execute this Client Authorization for VHB to proceed with the above scope of services at the
stated estimated costs. No services will be provided until it is signed and returned to VHB.
[gj Subject to attached terms & conditions.
Vanasse Hangen Brustlin, Inc. Authorization
By
Paul W. Yeargain, P.E.
Title Managing Director, Orlando
Date June 3, 2015
0 Subject to terms & conditions in our original
agreement dated
Client Authorization (Please sign original
and return)
By
Title
Date
Two originals of this Authorization need to be executed. One original needs to befonvarded to Accounting Contract Files.
PART II
VANASSE HANGEN BRUSTLIN, INC.
TERMS AND CONDITIONS OF AGREEMENT
AGENDA ITEM # 3A
JULY 27,2015
The engagement of Vanasse Hangen Brustlin, Inc. (VHB) by Client is under the following terms and
conditions. These terms and conditions are an integral part of the collective Agreement between Client and
VHB.
1. The fee estimate for the proposed Scope of Services is valid for 60 days from the date of Proposal.
2. Payment to VHB is the sole responsibility of signatory of this Agreement and is not subject to third
party agreements.
3. All schedules set forth in the attached Scope of Services commence upon receipt of a signed
Agreement and, if requested, a retainer. All retainer amounts will be applied to the last invoice. A
RETAINER OF $ -0-IS REQUIRED BEFORE SERVICES CAN COMMENCE UNDER THE
AGREEMENT.
4. Requests for additional services and any associated fee adjustment must be authorized in writing
before additional services can begin.
5. Invoices will be rendered monthly and become due upon receipt. Any invoice outstanding for more
than 30 days after date of invoice will be subject to a financing charge of 1-1/2 percent per month.
6. Should it become necessary to utilize legal or other resources to collect any or all monies rightfully
due for services rendered under this Agreement, VHB shall be entitled to full reimbursement of all
such costs, including reasonable attorneys' fees, as part of this Agreement.
7. Invoice payments must be kept current for services to continue. If the Client fails to pay any invoice
due to VHB within 45 days ofthe date of invoice, VHB may, without waiving any other claim or right
against Client, suspend services under this Agreement until VHB has been paid in full all amounts
due VHB and/or any of its Consultants and Subcontractors. Sealed plans, final documents, reports,
and attendance at meetings/hearings will not be provided unless payment for services is current.
If VHB is performing services for the Client under multiple projects, invoice payments must be kept
current on all projects for services hereunder to continue. Client acknowledges VHB's right to
suspend services and withhold plans and documents, as provided above, if payments are not
current on all projects. If services are suspended for 30 days or longer, upon resuming services VHB
shall be entitled to expenses incurred in the interruption and resumption of its services. If services
are suspended for 90 days or longer, VHB shall be entitled to expenses incurred in the interruption
and resumption of its services and fees for remaining services shall be equitably adjusted.
The parties agree to coordinate invoices to assure timely payment. Among other things, VHB's
project manager and Client's representative will confer as often as reasonably necessary about any
issues that arise involving invoicing and collections. Client's representative will contact VHB's
AGENDA ITEM# 3A
JULY 27, 2015
project manager forthwith upon receipt of an invoice about any questions or issues concerning
invoiced amounts. If Client's representative and VHB's project manager are unable to resolve any
questions or issues, Client's representative will line item any disputed or questionable amount and
pay VHB. VHB, at its option, may revise and resubmit disputed amounts at a later date.
8. VHB agrees to carry the following insurance during the term of this Agreement:
• Workmen's Compensation and Employer's Liability Insurance in compliance with statutory
limits.
• Comprehensive General Liability Insurance including Products Completed, Contractual,
Property, and Personal Injury coverage with combined single limits of $1,000,000 per
occurrence and $ 2,000,000 in the aggregate.
• Professional Liability Insurance with a limit of $1,000,000 per claim and in the aggregate
• Automobile Liability Insurance including non-owned and hired automobiles with a
combined single limit of $1,000,000 per occurrence.
Certificates of insurance will be furnished upon request. If the Client requires additional
insurance coverage, and it is available, Client agrees to reimburse VHB for such additional
expense.
9. The Client and VHB shall at all times indemnify and save harmless each other and their officers, and
employees on account of any claims, damages, losses, litigation, expenses, counsel fees, and
compensation arising out of any claims, damages, personal injuries and/or property losses
sustained by any person or entity, to the extent caused by the negligent acts, errors or omissions
of the indemnifying party, its employees, or subcontractors in connection with the Project, and/or
under this Agreement.
10. VHB shall not be responsible for failure to perform or for delays in the performance of services
which arise out of causes beyond the control and/or without the fault or negligence of VHB.
11. VHB shall be entitled to rely on the accuracy and completeness of data, reports, surveys,
requirements, and other information required to be provided by Client under this Agreement.
12. Client agrees to the fullest extent permitted by law, to indemnify and hold harmless VHB, its officers,
employees and sub-consultants from and against any and all claims, suits, demands, liabilities costs,
including reasonable attorneys fees and defense costs caused by, arising out of or in any way
connected with the detection, presence, handling, removal, abatement, or disposal of any asbestos
or hazardous or toxic substances, products or material that exist on, about or adjacent to the job
site.
Two originals of this Authorization need to be executed. One original needs to befonvarded to Accounting Contract Files.
AGENDA ITEM# 3A
JULY 27,2015
13. VHB's services will be performed on behalf of and solely for the benefit and exclusive use of Client
for the limited purposes set forth in the Agreement. Client acknowledges that VHB's services
require decisions that are not based upon science, but rather upon judgmental considerations.
Client may not delegate, assign, sublet, or transfer its duties or interest in this Agreement without
the written consent of VH B.
14. In the performance or furnishing of professional services hereunder, VHB, and those it is responsible
for, shall exercise the degree of skill and care customarily accepted as good professional practices
and procedures by members of the same profession currently practicing under similar conditions
in the same locality ("Standard of Care").
Consistent with this Standard of Care, the services shall conform to applicable laws, codes,
ordinances, and regulations of any governmental agency having jurisdiction over the project, at the
time services are rendered. VHB shall perform its services as expeditiously as is consistent with the
Standard of Care and with the orderly progress of the Work.
15. VHB shall not be required to sign any documents, no matter by whom requested, that would result
in VHB's having to certify, guaranty or warrant the existence of conditions whose existence VHB
cannot ascertain. Any certification provided by VHB shall be so provided based on VHB's
knowledge, information, and belief subject to the preceding sentence, and shall be given in VHB's
professional opinion consistent with the Standard of Care. VHB shall be compensated for any work
necessary to verify project compliance with regulatory standards for purposes of such certification.
16. Client hereby agrees that to the fullest extent permitted by law, VHB's total liability to Client and
any persons or entities claiming by, through or under the Client, for any and all injuries, claims,
losses, expenses, or damages whatsoever arising out of or in any way related to the Project and/or
this Agreement from any cause or causes including, but not limited to VHB's negligence, errors,
omissions, strict liability, statutory liability, indemnity obligation, breach of contract or breach of
warranty shall not exceed $50,000 (fifty thousand dollars).
17. All documents including Drawings and Specifications (whether in hard or electronic form) prepared
by VHB pursuant to the Agreement are instruments of service with respect to the Project. They are
not intended or represented to be suitable for reuse by the Client or others on extensions of the
Project or on any other Project. Any reuse by Client or a third person or entity authorized by Client
without written verification or adaptation by VHB for the specific purpose intended will be at the
Client's sole risk and without liability or legal exposure to VHB; and the Client, shall release,
indemnify and hold harmless VHB from all claims, damages, losses and expenses including
attorneys' fees arising out of or resulting therefrom. Any such verification or adaptation will entitle
VHB to additional compensation at rates to be agreed upon by VHB and the third person or entity
seeking to reuse said documents.
If any information hereunder is provided in electronic format, Client recognizes that such plans,
documents or other information recorded on or transmitted as electronic media, including CADD
documents ("Electronic Documents") are subject to undetectable alteration, either intentional or
unintentional, due to, among other causes, transmission, conversion, media degradation, software
error, or human alteration. Accordingly, the Electronic Documents are provided to Client for
informational purposes only and not as record documents.
Two originals of this Authorization need to be executed. One original needs to befonvarded to Accounting Contract Files.
AGENDA ITEM# 3A
JULY 27,2015
18. To the extent permitted by law, VHB retains the copyright in all written work products, including
plans, specifications, calculations, computer programs, and computer generated materials in any
form, produced in connection with the work under this agreement, unless otherwise agreed to in
writing by an authorized VHB representative. Subject to Term No. 17 above, VHB licenses to Client
the use of all written work products, including plans, specifications, calculations, and computer
generated materials in any form, produced in connection with the work under this agreement on a
non-exclusive basis.
19. All questions in dispute under this Agreement shall be submitted to non-binding mediation. On
the written notice of either party to the other of the election to submit any dispute under this
Agreement to mediation, each party shall designate their representative and shall meet within ten
(1 0) days after the service of the notice. The parties themselves shall then attempt to resolve the
dispute within ten (1 0) days of meeting. Should the parties themselves be unable to agree on a
resolution of the dispute, then the parties shall proceed with mediation in accordance with the
mediation rules of the American Arbitration Association. The cost of mediation shall be borne
equally by both parties. This process shall be considered as a condition precedent to moving to a
more formal or judicial process.
20. Notwithstanding any other provision of this Agreement, neither party shall be liable to the other
for any incidental, special, indirect or other consequential damages incurred due to the fault of the
other party regardless of the nature of the fault or whether it was committed by the Client or VHB,
or their employees, sub-consultants, or subcontractors. Consequential damages include, without
limitation, liability for loss of use of the Project or existing property, loss of profits, loss of production
or business interruption; however, the same may be caused.
21. In entering into this Agreement, Client has relied only upon the representations set forth in this
Agreement. No verbal warranties, representations, or statements shall be considered a part of this
Agreement or a basis upon which the Client relied in entering into this Agreement. No statements,
representations, warranties, or understandings, unless contained herein, exist between Client and
VHB.
22. Nothing contained in this Agreement shall create a contractual relationship with, or a cause of
action in favor of, a third party against either the Client or VHB. VHB's services under this
Agreement are being performed solely for the benefit of the Client and no person or other entity
shall have any claim against VHB because of this Agreement. In addition, nothing herein shall be
construed as creating a contractual relationship between the Client and any VHB employee,
representative or consultant. The Client agrees that in the event of a dispute regarding this
Agreement or the services rendered by VHB hereunder, the Client shall only seek recourse against
VHB and waives any right to pursue a claim against VHB's individual directors, officers or employees.
23. Any taxes or fees, enacted by local, state, or federal government and based on gross receipts or
revenues, will be invoiced to and payable by Client as an additional amount due under this
Agreement.
24. This Agreement shall be governed and construed in accordance with the laws of the
Commonwealth of Massachusetts.
Two originals of this Authorization need to be executed. One original needs to befonvarded to Accounting Contract Files.
AGENDA ITEM# 3A
JULY 27,2015
25. VHB's commitments as set forth in this Agreement are based on the expectation that all of the
services described in this Agreement will be provided. In the event Client later elects to reduce
VHB's scope of services, Client hereby agrees to release, hold harmless, defend and indemnify VHB
from any and all claims, damages, losses or costs associated with or arising out of such reduction
in services.
26. Client understands that the requirements of the Americans with Disabilities Act ("ADA") are evolving
and will be subject to various, potentially contradictory interpretations and applications. VHB will
use its reasonable professional efforts and judgment to interpret applicable ADA requirements and
other federal, state and local laws, rules, codes, ordinances and regulations as they apply to the
project. VHB cannot and does not warrant or guarantee that Client's project will comply with all
ADA requirements or ADA interpretations.
Two originals of this Authorization need to be executed. One original needs to be fonvarded to Accounting Contract Files.
Community
Redevelopment &
Planning Consultants,
Atlant i c Bea ch CRA Plan VHB LLC NEFRC TOTALS
Senior Communltv
Principal in Project Sr. Env Redevelopment
Task Charge Manager Planner Sr Trans Planner Trans Pla nne r Sr Enginee r Engineer Sci entist Planner Principal Plann er/ Med ia Admin Graphics -loaded Rates s 250.00 s 145.00 s 75.00 s 131.89 s 72.74 s 185.52 s 95.47 s 187.20 s 150.00 s 125.00 s 110.00 s 90.00
1.1 Kickoff Meeting 4 4 3 s 1,255.00
1.2 Site Tour 4 4 3 3 s 1,585 .00
1 .3 TAC Meetln&s (3) 24 34 12 12 3 s 9,120.00
Prepare Oellverables 2 4 12 3 3 s 2,625.00
Task Subtotal 2 36 54 0 0 0 0 0 0 21 1S 6 s 14,585.00
s -
2.1 Conduct One-on-One Interviews 12 s 1,500.00
2.2.1 Community Workshop #1 12 20 4 4 4 s 4,540.00
2.2.2 Community Workshop #2 12 20 4 4 4 s 4,540.00
2.3 Social Med io 2 4 10 s 1,690.00
Prepare Oeliverables 2 4 16 24 18 11 s 8,250.00
Task Subtotal 0 30 60 0 0 0 0 0 0 44 36 19 $ 20 ,020.00
s -
3 CRA Vision Plan 4 8 24 2 s 13,790.98
Tas k Sub total 4 8 24 2 0 0 0 0 0 0 0 0 $ 13,790.98
s
4 .1 Market/Economic Analvsis 2 4 20 s 3,590.00
4.2 Evaluation of Existing and Future Conditions 4 8 40 8 u 8 23 8 s 12.265.57
Task Subtotal 4 10 44 8 u 8 23 8 20 0 0 0 s 1S,8SSS7
s -
5 Draft Fondong of Necessity and CRA Plan 8 20 60 10 s 12,813.44
Task Subtotal 8 20 60 0 0 0 0 0 10 0 0 0 s 12,813.44
s -
6 Final f lndine of Necessity and CRA Plan 8 16 30 8 s 7,770.00
Task Subtotal 8 16 30 0 0 0 0 0 8 0 0 0 s 7,770.00
Lebor TIICII 26 uo 272 10 u 16 39 8 42 65 51 25 $ 88,446.67
I Elcperuese $ 4,1100.00
Total $ 92,446.67
BUILDING DEPT. MONTHLY ACTIVITY REPORT
------
COMPARISON REPORT
-------···-···~--·
REPORT FOR THE MONTH JUNE 2015
-----
COMPARISON 2014-2015
-----
PERMIT TYPE ········=---·~ NUMBER OF PERMITS TOTAL INSPECTIONS
···--
YTD 2014 YTD 2015 YTD 2014 YTD 2015 YTD 2014
i~:=~no~s--~::f 1!! t . I:--~:::::! : ~· ..
COMMERCIAL NEW···········-··---+--~ 3 1 ==li ·-1~0 ... ~~'! . $ 950,000 -·--..
OTHER 1 ,321. . .... ._. 683 . $ 4,266,404 • $ 852,095 '
TOTAL .. ···-~f,"563 ............ 895 ] . --~ $ .... . . ~?.!405,50ill ----11"]72,580 ". . .... u • ?,~6~ ·---
PERMITS ISSUED FOR THE MONTH OF JUNE 2015
2,802
City of Atlantic Beach AGENDA ITEM #4A
FINANCIAL REPORT JULY 27,2015
June 2015
Cash Balances
Prior Current Dollar Percent
Fund(s) 05/31/15 06/30/15 Change Change
General $ 8,385,874 $ 8,101,080 $ (284,795) -3.40%
Tree Replacement 18,606 18,606 0.00%
Convention Development Tax 83,903 77,141 (6,762) -8.06%
Local Option Gas Tax 71,149 94,383 23,234 32.66%
Better Jax 1/2 Cent Sales Tax 641,011 641,396 385 0.06%
Police Training, Forfeiture, Grants, etc. 125,338 142,131 16,794 13.40%
Capital Projects 3,069,181 3,058,407 (10,774) -0.35%
Utility 4,962,925 5,316,563 353,638 7.13%
Sanitation 405,962 412,293 6,332 1.56%
Building Code Enforcement 343,944 373,171 29,227 8.50%
Storm Water 1,723,595 1,780,115 56,521 3.28%
Pension -Police 6,516 6,646 130 0.00%
Pension -General 76,414 73,991 {2,423} -3.17%
Total $ 19,914,417 $ 20,095,924 $ 181,507 0.91%
Total Restricted Cash 7,066,606
Total Unrestricted Cash $13,029,318
Cash and Investments
Annual Prior Current Dollar Percent
Account Yield 05/31/15 06/30/15 Change Change
Bank of America -Depository $ 3,956,563 $ 4,219,080 $ 262,517 6.63%
Alliance Limited Duration High Income A 2.94% * 1,221,639 1,213,712 (7,927) -0.65%
Delaware Diversified Inc. 2.79% * 2,527,441 2,490,326 (37,116} 0.00%
Guggenheim Floating Rate Strategies Fund 4.06% * 4,199,316 4,199,316 100.00%
lnvesco Floating Rate A 4.35% * 753,369 747,417 {5,951) -0.79%
Voya Floating Rate 4.01% 2,525,569 3,023,124 497,555 0.00%
Hartford Floating Rate Bond A 4.17% 1,558,277 4,198,050 2,639,772 169.40%
MainStay Short Term Duration High Yield A 3.64% 2,650,954 (2,650,954) -100.00%
Lord Abbett St Duration Inc A 2.50% 3,027,335 (3,027,335) -100.00%
Putnam Diversified Inc. 3.97% * 1,687,323 (1 ,687,323) -100.00%
MSSB Money MarkeUCash 2,462 2,462 0.00%
SBA -Florida Prime 334 334 0 0.02%
Cash on Hand 3,150 2,103 {1 ,047} -33.25%
Subtotal $ 19,914,417 $ 20,095,924 $ 181,507 0.91%
Police Pension Investments $ 8,928,684 $ 8,971,154 $ 42,470 0.48%
General Pension Investments 16,049,480 16,110,222 60,742 0.38%
Subtotal $ 24,978,164 $ 25,081,376 $ 103,212 0.41%
Total $ 44,892,580 $ 45,177,300 $ 284,719 0.63%
• Denotes the 30 day SEC Yield Anualized
AGENDA ITEM #4A
City of Atlantic Beach JULY 27,2015
FINANCIAL REPORT
June 2015
Revenues
Annual YTD YTD Dollar
Fund I (Footnote) Estimate Estimate Actual Variance
General $ 11,335,175 $ 8,499,681 $ 9,428,325 $ 928,644
Convention Development Tax 88,300 66,213 82,256 16,043
Local Option Gas Tax 435,909 326,925 333,866 6,941
Better Jax 1/2 Ct Sales Tax 714,864 536,139 580,037 43,898
Police Training, Forfeiture & Grants 99,954 74,453 65,922 (8,531)
Grants 91,386 68,535 (68,535)
Capital Projects 230,000 172,485 149,290 (23, 195)
Utility 8,303,752 6,227,739 6,448,265 220,526
Sanitation 2,123,709 1,552,424 1,697,973 145,549
Building Code Enforcement 446,000 334,476 328,645 (5,831)
Storm Water
Pension -Police
Pension -General
1,135,500 851,616 861,218 9,602
1,440,505 1,080,360 1,175,658 95,298
2,127,619 1,595,700 2,068,591 472,891
Total $ 28,572,673 $ 21,386,746 $ 23,220,046 $ 1,833,300
Analysis of Major Variances
In general, the major variances are created when the actual funds received-to-date are
different from the percentage of the budget elapsed-to-date. Highlighted variance explanations
follow:
General Fund has a positive variance of $928,644. Most of the variance is due to the
timing of receipt of ad valorem taxes, the majority of which are received in late November
and December.
Utility Fund has a positive variance of $220,526. The positive variance is a result of
receiving grant reimbursement in current year for prior year expenditures.
Pension Funds reflect significant, year to date positive variances due to the increased
value of investments, $95,298 for Police Officers and $472,891 for General Employees.
Percent
Variance
10.93%
24.23%
2.12%
8.19%
-11.46%
-100.00%
-13.45%
3.54%
9.38%
-1.74%
1.13%
8.82%
29.64%
8.57%
City of Atlantic Beach AGENDA ITEM #4A
FINANCIAL REPORT
JULY 27,2015
June 2015
Expenses
Annual YTD YTD Dollar
Department Estimate Estimate Actual Variance
Governing Body $ 41,665 $ 31,212 $ 29,446 $ 1,766
City Administration 2,691,488 2,018,268 1,707,653 310,615
General Government 965,031 683,312 768,700 (85,388)
Planning and Building 493,820 370,206 340,474 29,732
Public Safety 8,440,668 6,329,507 4,040,049 2,289,458
Recreation and Special Events 364,353 273,168 261,511 11 ,657
Public Works 8,328,143 6,256,135 4,320,722 1,935,413
Public Utilities 9,263,936 7,432,201 5,103,595 2,328,606
Pension -Police 753,119 564,786 459,868 104,918
Pension -General 957,880 718,380 803,684 (85,304}
Total $ 32,300,103 24,677,175 17,835,702 $6,841,473
Annual YTD YTD Dollar
Resource Allocation Estimate Estimate Actual Variance
Personnel Services $ 9,722,574 $ 7,306,958 $ 6,723,027 $ 583,931
Operating Expenses 11,669,997 8,655,595 8,142,107 513,488
Capital Outlay 7,367,684 5,523,125 1,148,995 4,374,130
Debt Service 2,152,818 2,151,439 774,021 1,377,418
Grants and Aids 38,820 28,935 36,395 (7,460)
Transfers 1,348,210 1,011 '123 1,011,157 (34}
Total $ 32,300,103 $ 24,677,175 $ 17,835,702 $ 6,841,473
Analysis of Major Variances
In general, the major variances are a result of timing differences created between the percentage of budget
elapsed-to-date and actual expenditures. Highlighted variance explanations follow:
Public Safety reflected a $2,289,458 positive variance due primarily to the timing of capital expenditures
related to the new Public Safety building.
Public Works had a positive variance of $1,935,413. Most of the variance is the result of project activity
budgeted that has not been started/completed-see Project Activity Schedule.
Public Utilities had a positive variance of $2,328,606. Most of the variance is the result of project activity
budgeted that has not been started/completed-see Project Activity Schedule.
Capital Outlay had a positive variance of $4,374,130. Most of the capital and project expenditures occur
in the middle to latter part of the fiscal year.
Debt Service reflects a significant variance of $1,377,418. The budgeted principal and interest
payments for October of this year were paid on September 30, 2014.
Percent
Variance
5.66%
15.39%
-12.50%
8.03%
36.17%
4.27%
30.94%
31.33%
18.58%
-11.87%
27.72%
Percent
Variance
7.99%
5.93%
79.20%
64.02%
-25.78%
0.00%
27.72%
City of Atlantic Beach AGENDA ITEM #4A
FINANCIAL REPORT JULY 27, 2015
June 2015
Project Activity-Current Year Activity Only
Project YTD YTD
Project Name Number Budget Actual Encumbrances Balance Status
Public Safety:
Design & Construct New Police Building PS1501 2,600,000 27,465 166,490 2,406,045 E
$2,600,000 $ 27,465 $ 166,490 $ 2,406,045
Public Utilities:
Reclaim Water Facility PU0805 135,399 127,431 7,968 0 c
PT Repair at Lift Station C PU1306 6,500 6,500 c
lnline Valve Installation PU1404 36,515 19,651 16,599 265 I
Effluent Outfall Replacement PU1408 11,625 11,624 1 I
Effluent Pump at WWTP PU1409 14,478 14,478 0 I
Connect A1A at Mallard Cove PU1410 126,662 6,024 96,598 24,039 I
Well Logging -6 Wells PU1501 s
Update Models PU1502 48,000 11,838 35,191 971 E
Replace WM on Seminole Rd 5-Way to Atlantic Blvd PU1503 700,000 700,000 E
Replace Effluent Outfall Line-Sherman Point (Cost Share) PU1504 320,000 320,000 I
Lining of Wetwell at Mimosa Cove Lift Station PU1505 19,505 5,550 13,954 1 c
Lining of Wetwell at Fairway Villas Lift Station PU1506 20,341 6,200 14,141 0 c
Clean and Televise Effluent Gravity Outfall to ICW PU1507 15,218 15,218 I
Fence/Wall at WWTP PU1508 80,000 80,000 s
Replace Irrigation System With Reuse System PU1509 20,000 4,240 1,710 14,051 s
Subtotal $ 1,554,243 $ 201,912 $ 213,003 $ 1 '139,328
Parks Maintenance:
Rose Park Development PM1302 5,276 5,293 (17) c
Russell Park Tennis Courts 1-2 PM1401 98,136 98,136 0 c
Electric Gate at Dutton Island Park PM1404 4,466 4,272 194 c
Russell Park Renovation PM1501 250,000 850 2,934 246,216 A
Howell Park Parking Lot lmprovemens PM1502 15,000 15,000 s
Donner Park Playground Lights PM1503 10,000 10,000 s
Bull Park Playground Equipment & Swing PM1504 75,000 74,300 649 51 c
Dutton Island Road Improvements PM1505 25,000 25,000 s
Marsh Project Pedestrian Path PW1408 97,220 35,155 62,065 0 E
March Overlook & Kayak Launch PW1409 310,000 1,700 29,505 278,795 B
Subtotal $ 890,098 $ 219,706 $ 95,153 $ 575,240
Public Works:
Robert Street Ditch PW1404 14,213 14,212 c
Salt Air/Sturdivant Drainage and Sidewalk lmprovmts PW1406 132,700 44,753 87,947 N
Seminole Streetscape PW1407 316,660 8,957 57,702 250,002 E
Saltair Drainage Improvements PW1411 250,000 86,066 163,934 I
South End of Seminole Road Drainage CIP PW1412 650,000 650,000 E
Batting Cage Mat I Russell Park PW1416 10,966 10,966 c
Bike Racks & Street Lights PW1501 16,252 2,740 6,789 6,723 B
Francis Avenue Drainage Improvements (CDBG) PW1502 94,200 45,115 49,584 (499) I
Begonia Street W 6th to W 9th -Design Only PW1503 30,000 30,000 c
City Hall Parking Lot Lighting -Last Section PW1504 10,000 9,554 446 B
Subtotal $ 1,524,991 $ 198,597 $ 389,722 $ 936,672
Total $ 6,569,332 $ 647,679 $ 864,367 $ 5,057,286
Status Key
A-Bid/RFP Advertised I -Project In-progress
B-Bid Awarded N -Complete/Non-Capital
C-Project Completed R-Re-budget Next Fiscal Year OR Re-Evaluated
D -Design Completed S -Staff Researching
DE -Deferred X -Project Cancelled
E-Design Phase
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM #4B
.J ULY 27, 2015
AGENDA ITEM: Russell Park Multipurpose Path
SUBMITTED BY: Douglas E. Layton , PE ~-, (:._ /( c_;;/;.)~ J t---
Public Works Director · J
DATE: 7/8/15
BACKGROUND: 5 bids for a Russell Park Multipurpose Path were received on
7/1/15. The bid includes construction of a 8' wide asphalt connecting with
sidewalks on Seminole and Plaza along the southeast edge of the Park as
detailed in the attached.
Live Oak Management Group was the initial low bidder with an adjusted
price of $39,903.60. However, they did not include 5 required documents
including references and experience. There were also mathematical
errors In the low bid causing additional concern. We contacted Live Oak
Management Group to obtain the missing Information and they said they
did not meet our minimum requirements and asked to withdraw their bid.
It shou ld also be noted that the other bids received ranged from
$91,149 .37 to $108,157.91 with an average bid of $101,762.60. Live
Oak's bid was 39% of the average of the other 4 bidders. They to ld us
they were uncomfortable with their bid being so far below other bidders .
BUDGET: The 2014/15 budget includes $250,000 for improvements to Russell Park .
RECOMMENDATION: Approve the award of Russell Pa rk Multipurpose Path to G&H
Underground Construction Inc. in the amount of $91 ,149.37 including
1 0% contingency.
ATTACHED: LOMG Bid
G&H Bid
Bid Tabulation
Design of Multipath Purpose Path
REVIEWED BY: :?z ~ ef~
Bid Item
No.
1
2
3
4
5
6
7
BID FORM
RUSSELL PARK MULTI-PURPOSE PATH PROJECT
CITY BID NO. 1415-06
DESCRIPTION QTY UNIT UNIT COST
BASE BID-EXCAVATION & PAVING I Mobilization
I Site Work
/ Staked Silt Fence
/ Excavatio_n ________ _
I Quality Control Testing (Allowance)
AGENDA ITEM #48
JULY 27, 2015
iEXTENDED COST
L!
I!
.D 500·00
, , I
11 s ?so.oo
''
r----+-Te_n_P_er_ce_n_t _!l_o'Yc_oJ_c_on_t_ing __ e_n_cv_o_f s_u_bt_o_ta_r --------------1--"'U, <.j 3Cf ,/0
Total (Base Bid Plus 10% Contingency) \t tJ 0. 1: ff[p Q • '3 1
SUBMITIAL INFORMATION:
( ;ve Dalt maV\agemlnt ~I{ our
Bidder l· L.(.
q 44 <? J Yl ~ Dr .
Signature ~r.;!~ Business Address
{) v r. l)a\<. E t . 3 'l.U LD D
City, State & Zip Code
3st~-2b 'S-ub I 'l
Date Business Telephone
BFU-2
D ORIGINAL
I
OlD FORM
RU SSE LL PARK MULTI -PURPO SE PATH PROJ ECT
CITY BID NO .l4 15-0 6
Bid Item DrSCRIPfiON
No.
BASE BID -EXCAVATION & PAVING
Mubillzallon -2 Si t e Work
3 Stnked Sli t Fence
4 -5 Qua lity Control Testing (A llowance) ---6 Asphal t Pavement
Sodding (Bermud a)
Subtotal Oase Old (I tems 1·7) --8 Tcr1 Percent ( 10%) Cont ingency of Subtot al
Total (Base Old Plus 10" ContlnKcncy)
SUBMIUALIN FORMATIQN;
C...J~ \-\ l\r:d<J r c ~l o"rd Co nsl Inc
iddcr
\ \ ) l , \A. 'Q\Y II CW=-r )> f=cl
Bu siness Ad dress
QTY UN If UNIT COST
lS
~00
--l
1031
902
Title
EMHNDED COST
~ ~~-----------<. ( ) I i?,)Cf <6 1 '(1
Date Business Te le pho ne
OFU ·2
AGENDA ITEM # 48
JULY27,2015
BID 1415-06
Besch & Smith
Civil Group, Inc.
Required Documents
Submission in Triplicate· All Documents X
Document Requirements Checklist X
Bid Form X
Bid Bond (5% of Bid) X
Drug Free Workplace X
Public Enti ty Crimes Statement X
W-9 Form X
New Vendor Information Form X
Proof of Experience· Minimum five Years of X
Asphalt Experience
Qua lifications • Copy of Licenses Related to X Project
Financials From the Past two (2) Years X
Insurance X
References-Five (5) X
Documentation of Receipt of Any Addenda
1. Addendum 1-Kequ•rement ot General
Contractor and/or Underground Utility X
Contractor has been waived.
Total (Base Bid Plus 10% Contingency) $108,157.91
City of Atlantic Beach
Russell Park Multi-Purpose Path
July 1, 2015
G&H Underground
Constructi on J .D. Hinson Compan
X X
X X
X X
X X
X X
X X
X X
X NO
;1:0 DATES 1:\CLUOED
X WITH \'EARS !''\:---·-· ·--
X X
X X
X X
X X
X X
$91 ,149.37 $99 ,943.12
4:00PM
Live Oak
Management PCS Construction
Group
X X
X X
X X
X X
X X
X X
X X
X X
NO X
NO X
NO X
X X
NO X
NO X
$39,903.60 $107,800 .00
Upon verification of bids, mathematical errors were found with Live Oak Mgmt Group. Line 7, the subtotal, contingency and total were calculated
incorrectly. Actual total is $39,903.60. The total amount writte on bid form was $40,960.37.
Award of Bid based on Department Analysis and Commission Approval. For bid amounts less than $25,000.the award is based on Department Analysis and City Manager's approval.
CITY OF ATLANTIC BEACH, FLORIDA
RUSSELL PARK
MULTI-PURPOSE PATH
PROJECT
LOCATION
)>
~
)> z
::::j
()
a
()
l"il
)>
EACH z
VICINITY MAP
MAYOR
CAROLYN WOODS
DIRECTOR OF PUBLIC WORKS
DOUGLAS E. LAYTON, P.E.
~
~ INDEX OF DRAWINGS
SHFFT NO. DFSCRIPT!ON
1· KEY SHEET
2 · · TYPICAL SECTION
3-4 · · PLAN SHEET
BID No. 1415-06
: .lJ Connelly &. Wicker Inc. ENGINEER OF RECORD:..,·--:---:-:--::---:----:::-::-
Andrew M. Cummings, P.E.
Planning · E.nglneer!ng Landscape A:c.hltec.ture
10060 Skinner l...!lke Dr., Sutte 500 Jbck$on<.'llle, Flor1d4 32246
(904) 265~3030 Fax: (904) 265~3031 w.o.w.cwleng.com
C.A. NUMBER: 3650 LA NUMBER: L.Cl6000311
P.E. NO. 43254
DATE: _____ _
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w
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ffi ~:;3
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0 ~-:;-<0 0 00 0 ee
3.5'
SOD
2% MAX ---
12" STABILIZED SUBGRADE (TYPE B)
REVISIONS
DATE OF R!PTf N DATF DESCRIPTION
8' ASPHALT
MULTI-PURPOSE PATH
1% TYP. (2% MAX) ..
ST A. 0+00 TO ST A. 11+59.85
Connelly & WICkc:r Inc.
3.5'
SOD
2% MAX ---
ASPHALT
BASE COURSE
PAVEMENT STRUCTURE
1.5'' TYPE SP-12.5 STRUCTURE COURSE
6" LIME ROCK BASE COURSE
12" STABILIZED SUBGRADE
/0060 Skinner LAke Dr" Suite 500
J;u:k!ionv/1/e, FL 32.245
Phone 90-l 265.3030 F.:~x 904.265.3031 C][TY OF A TLANTJIC BEACH
CA No. 3650 LA No. LC2500031/
Engineer or Record: DEPA.RTMEI\T OF PUBLIC WORKS
TYPIICAL SECTJION
Philip Hursh. P.E.
FL P.E. No. 68740
SHEET
NO.
2
\ \CWI ,1dO':> \ j oD ~\fRAN SPOR fA f ION\I'ro j Crt S\ I ·1-0 1-0.30<1\1 oadw.1y\ I Y P ~ fWO.' ,
EXIST DITCH BOTTOM INLET
SEE DEATIL "A"
NOTE: THE PATH SHOULD BE ADJUSTED TO SOFTEN
EDGES OF TURNS IN THE GENERAL LOCATION SHOWN
AS APPROVED BY THE OWNER ONSITE.
14-01-0304 \ROADWAY\ PLANRD04.DGN
DATE DF<;CR/PT! N
REVISIONS
DATF DESCRfPTfON
Connelly & Wtckcr Inc,
10060 Skinner LAke Dr., Suite 500
1Jck5onvli/e, FL 32246
Phone 904.265.3030 Fax 904.265.3031
CA No. 3650 LA No. LC260003l1
Englnl':er of Record:
Philip Hur5h, P.E.
FL P.E. No 68740
,, ~ 6" LIVE OAK
/ (TO REMAIN)
12" CEDAR
(TO REMAIN)
CffTY OF ATLANTffC BEACH
DEP.4.RTNEI\T OF PCIBLIC WORKS
612/20/':>
0 10 40
......... 1"""""""'11
Feet
DETAIL "A"
PLAN SHEET
SHEET
NO.
3
\ \(W••ldO~\jobs\1 HAN SPORT AI ION\ I'/ o)l>rts\ I ·1-0 1-030<1\rMdway\PLA,VRDO·J
0 10 40
!ijiMiiil! e-t
Feet
NOTE: THE PATH SHOULD BE ADJUSTED TO SOFTEN EDGES
OF TURNS IN THE GENERAL LOCATION SHOWN AS APPROVED
BY THE OWNER ONSITE.
14-01-0304 \ROADWAY \ PLANRD06.DGN
OF RIPT/ON
REVISIONS
DATF DESCR!PTION
Connelly & Wicker Inc.
10060 Skinner LAke Dr .• Suite 500
JiJcksonv!l/e, FL 32246
Phone 904 265.3030 f;,;Jf 904.265.3031
CA No. 36SO LA No. LC26000311
Eng1neC!r of Record:
Philip Hursh, P.E.
FL P.E. No 68740
REMOVE 1 POST
OF FENCE
CXTY OF .1TLANTXC BEACH
DEPARTJIEJ\T OF PUBLIC r:J"ORKS
DETAIL "A"
PLAN SHEET
SHEET
NO.
4
\ \cwr,lriO"\Job~\1 RA~'SPORf AT /ON\1-'rojcct~\J·l-0 1-0JU•I\ro,ldway'I-'LANRDOf> <
Atl a nt ic Be ach, Flo rida
Geogl'aphicallnfo l'mation System
Public \Yorks Oc !•ilrlmc ut
1.100 5.\nd l,•ptr Ln
AI ion II< U<ath, Fl. JUJ]
www.co.tb.ut Ph : 904 l--17·5 8H
AG E NDA ITEM 1148
JULY 27,2015
Russell Park
Multi-Purpose Path
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM 114 C
.JULY 27,2015
AGENDA ITEM: Russell Park Concession Stand Sidewalk Replacement
SUBMITTED BY: Douglas E. Layton, PE
Public Works Director
DATE: 7/15/15
BACKGROUND: 2 bids for the Russell Park Concession Area Concrete
Replacement were received on 7/15/15. Both bids were found to be
responsive. A mathematical error was found and corrected in the Core
Construction Company bid in accordance with the requirements of the bid
documents. The low adjusted bid received was from Core Construction
Company in the amount of $52,154.85 including contingency. The bid
includes replacement of most of the existing concrete between the two
baseball field backstops west of the concession building.
The purpose of this work is to minimize existing ponding of stormwater in
front of the concession windows by allowing the water to rea ch the new
swale re ce ntly completed connecting the north side of the concession
building to the existing ditch along the parking lot area .
BUDGET: The current City budget includes $250,000 for improvements to Russell
Park.
RECOMMENDATION: Approve the award of Bid No . 1415-07 "Russell Park
Concession Stand Sidewalk Replacement" to Core Construction
Company in the amount of$ 52, 154.85.
ATTACHED: Adjusted Core Construction Bid
Bid Tabulation
REVIEWED BY: -11, 1/~ 2~
Nelson Van Liere, City Manager
BID FORM
AGEN DA ITEM# 4C
J U L Y 27,201 5
RU SS ELL PA RK CO NCESSIO N STAND SIDE WA LK REP LA CE M ENT PROJECT
CITY BID NO. 14 15-07
Bid Item DE SCRIPTI ON QTY UNIT UNI T COST EXTENDE D COS T
No.
BASE BID -CONCRETE WORK
1 M obil iza t ion 1 LS 7 ()(}{) 8 &kJ_
2 Site Wor k 1 LS ~t ' s 55-oo
' 3 Excava ti on 1 LS 5 ,/J uf\ S 2ou
4 Slit Fence 200 LF g,z_~ (j)]j
5 Quality Co ntro l Tes ti ng (All owa nce) 1 AL $ 250.00 $ 250.00
6 Co ncrete, fl be rm es h r einforced, 5" thick 275 SY CJi1.1L(_ -t-~tdLt&-'24,713
--
Subtotal Ba se Bid {Items 1-6) '}.-, .-::::::~ .... , L.f. 7, 'I~ ")\ IVl)
7 Te n Per ce nt (1 0%) Conti ngency of Subtota l /', ~.....,~ .;\ -~ 1'11 ) 1..
Total (Ba se Bid Plu s 10% Contingency) J-H-: b.l 9tJ Sl ;5
I
SUBM ITIAL IN FORMATION :
jruJA:n ln' tlr fL 3 od5LP
City, St at e & Zip c6d e Titl e
Date
']l iS/ JS
I ' Bu sin ess Tel epho ne
BF U-2
BID 1415-07
uired Documents
Submission in Triplicate (All Documents)
Document Requirements Checklist
Bid Form
Bid Bond -5% of Bid
Drug Free Workplace
Public Entity Crimes Statement
W-9 Form
New Vendor Information Form
Pr oof of Experience-5 years
City of Atlantic Beach
Russell Park Concession Stand Sidewalk Replacement
7/15/2015
Core Construction
License-General Contractor or Underground Utilfty
Financials (2 years)
Insurance
References (5)
Documentation of Receipt of Addenda
Total Bas e Bid with 10% Contingency
Aw ard of Bid base d on Department Ana lys is and Com mission Approva l
J.D. Hinson
I 9
5 I, ~c;o --
ORDINANCE NO. 20-15-131
AN ORDINANCE AMENDING THE OPERATING BUDGET
FOR THE CITY OF ATLANTIC BEACH, FLORIDA FOR
FISCAL YEAR BEGINNING OCTOBER 1, 2014 AND
ENDING SEPTEMBER 30, 2015, AND PROVIDING AN
EFFECTIVE DATE.
AGENDA ITEM# 7A
JULY 27,2015
WHEREAS, the City Charter of the City of Atlantic Beach requires that the City
Commission approve all budgetary increases and transfers at the fund level, and
WHEREAS, the nature of budgetary systems and those day-to-day decisions affecting
such budgetary systems require adjustments from time-to-time, and
WHEREAS, the City is amending the operating budget to add net funds totaling $92,447
for the increase in the Planning and Zoning Division of the General Fund for contractual services
related to the Mayport Corridor CRA.
WHEREAS, the City of Atlantic Beach did not include the funding of this agreement in
the adoption of the original Fiscal Year 2015 Annual Operating Budget and therefore must
amend the budget to have sufficient amounts within the Planning and Zoning General Fund in
order to fund the CRA study.
NOW, THEREFORE, BE IT ENACTED BY THE CITY COMMISSION ON
BEHALF OF THE PEOPLE OF THE CITY OF ATLANTIC BEACH, FLORIDA, that;
1. The Fiscal Year 2014/2015 Budget to be amended as follows:
Expenses:
Planning and Zoning
Contractual Services
Total Expenses:
Fund Balance
,..., GENERAL FUND,...,
2. This ordinance shall take effect immediately upon its adoption.
Passed by the City Commission on first reading this 13th day of July 2015.
$92,447
$92.447
<$92.447>
Passed by the City Commission on second and final reading this 2ih day of July 2015.
Approved as to form and correctness:
RICHARD KOMANDO, ESQUIRE
City Attorney
CAROLYN WOODS
Mayor I Presiding Officer
ATTEST:
DONNA L. BARTLE, CMC
City Clerk
STAFF REPORT
City of Atlantic Beach
Commission Meeting
AGENDA ITEM: ORDINANCE NO. 70-15-18
AGENOA ITEM# 78
JULY 27,2015
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA,
AMENDING CHAPTER 20, TAXATION, OF THE CODE OF
ORDINANCES OF THE CITY OF ATLANTIC BEACH, BY AMENDING
SECTION 20-82 ADDITIONAL HOMESTEAD EXEMPTION
AUTHORIZED AND ADDING SECTION 20-82(b) TO AUTHORIZE AN
ADDITIONAL EXEMPTION, AMENDING SECTION 20-83, ANNUAL
ADJUSTMENT TO HOUSEHOLD INCOME; DIRECTING THE ClTY
CLERK TO PROVIDE A COPY TO THE DUVAL COUNTY PROPERTY
APPRAISER'S OFFICE; REQUIRING A MAJORITY PLUS ONE VOTE
OF ALL MEMBERS OF THE GOVERNING BODY TO BE EFFECTIVE,
PROVIDING FOR SEVERABILI TY, AND PROVIDING AN EFFECTIVE
DATE.
DATE: July 15, 2015
SUBMITTED BY: Nelson VanLiere, City Manager ~
BACKGROUND; On May 28, 2013, the City of Jac kso nvill e pas sed an ordinan ce to allow tor
an additiona l homestead exempti o n from taxes paid to th e county for tho se pr opert ies and
ind ividuals th at meet certain criteria as the re sult of a constitutional amendment effect ive July I,
2013.
The amendment provides for an additional homestead exemption equal to the assessed va lue of
the homestead ed property if the property has a just va lu e Jess than $250,000 to an owner who has
mainta ined permanent residency on the property for not less tha n 25 years, who has attained th e
age of 65 , and whose househo ld in co me does not exceed low inc ome as defin ed by genera l law.
Thi s o rdinan ce sha ll be delivered to the Duv a l County Property Appraiser no later than
December l , 2015 to be effecti vc in the 20 16 ta x yea r. The ordinan ce is simi la r to that passed by
the C ity of J ackso nvill e.
BUDGET: The budget impact will be rea lized in th e subsequent yea r as a reduction to ad
va lorem tax reven ues. The do ll ar amount of the impact depends on the number of qua lifi ed
property owners that make appli cation for th e exemption and is expected to have an in sign ifi cant
impact on the tota l ta x assessment. At the present time , the estimated impact is a reduction of tax
reven ue of $375. Thi s was derived from the current market value of six properties that meet the
criteria. The total exempted va lue for these six properties is $11 8,739.
RECOMMENDATION: Approve Ord inance NO. 70-I 5-18
ATTACHMENTS: ORDINANCE NO. 70-15-18
F lorida Statutes C hapter 196.075 for reference
ORDINANCE NO. 70-15-18
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH,
FLORIDA, AMENDING CHAPTER 20, TAXATION, OF
THE CODE OF ORDINANCES OF THE CITY OF
ATLANTIC BEACH, BY AMENDING SECTION 20-82
ADDITIONAL HOMESTEAD EXEMPTION AUTHORIZED
AND ADDING SECTION 20-82(b) TO AUTHORIZE AN
ADDITIONAL EXEMPTION, AMENDING SECTION 20-83,
ANNUAL ADJUSTMENT TO HOUSEHOLD INCOME;
DIRECTING THE CITY CLERK TO PROVIDE A COPY
TO THE DUVAL COUNTY PROPERTY APPRAISER'S
OFFICE; REQUIRING A MAJORITY PLUS ONE VOTE OF
ALL MEMBERS OF THE GOVERNING BODY TO BE
EFFECTIVE, PROVIDING FOR SEVERABILITY, AND
PROVIDING AN EFFECTIVE DATE.
AGENDA ITEM# 7B
JULY 27,2015
WHEREAS, A11icle VII, §6(f), Florida Constitution, authorizes the state legislature to enact a
general law allowing municipalities, for the purpose of their respective tax levies, to grant an
additional homestead exemption, and
WHEREAS, said constitutional Amendment provides that the additional homestead exemption
equal to the assessed value of homesteaded prope11y if the property has a just value less than
$250,000 to an owner who has maintained permanent residency on the property for not less than
25 years, who has attained the age of 65, and whose household income does not exceed low
income as defined by general law; and
WHEREAS, the State Legislature enacted Chapter 12-57, Laws of Florida, creating F.S.
§196.075, implementing A11icle VII,§ 6(d), Florida Constitution, effective July 1, 2013, and
WHEREAS, the City Commission of the City of Atlantic Beach desires to provide for an
additional homestead exemption within the provisions and limitations of Aliicle VII, §6( d),
Florida Constitution, Chapter 12-57, Laws ofFlorida, and F.S. §196.075, and
WHEREAS, the additional homestead exemption should be in the fmm of an ordinance and
should be delivered to the Duval County Prope11y Appraiser no later than December 1, 2015 to
be effective in the 2016 tax year, and
NOW, THEREFORE, BE IT ENACTED BY THE CITY COMMISSION ON BEHALF
OF THE PEOPLE OF THE CITY OF ATLANTIC BEACH, FLORIDA:
SECTION 1. The Code of Ordinances ofthe City of Atlantic Beach, Florida is hereby amended
to add an additional homestead exemption and change the household income determination and
shall read as follows:
Ordinance No. 70-15-18 Page 1 of3
• Se c. 20-82. -A dditiona l homestead ex emption~ authorized.
ACENDA I TEM # 78
.JULY 27,201 5
fill_ Com menc ing Janu ary l , 200 1, an d an nu all y th ereafter, purs uant to Arti c le V rT ,
§6(f), F lorid a Co nstit uti on, and F.S. §196.075, an additi ona l ho mestea d
exempti on of twe nt y-five th ousa nd do ll ars ($25,00 0.00) is hereby auth ori ze d for
a ny perso n who has th e lega l or eq uitabl e titl e to rea l es tate and main ta in s th ereon
th e pe rm anent res ide nce ofthe owner, wh o has att ain ed th e age of s ixty-fi ve (65)
a nd whose house hold in co me does not exceed twe nt y th o usand doll ars
(~0,00M)Q1;-aajustedby the eost of living indeJ< for the year 2000 . Low income
as de tined by F.S . § 1 96.075.
(b) Commencing January l, 2015 and annually thereafier, pursuant to Article VII.
§6Cd), Florida Co nstitution and F.S . §196.075, an additiona l homestead
exemption is authorized equa l to the assessed value of the property to any person
who has the legal or equitable title to rea l es tate with a just va lu e Jess th an two
hundred and fifty thousand dollar s and who has maintained thereon the permanent
residence of the owner for not less than twenty-five yea rs and who has attained
age sixtv-Jivc and whose househo ld income does not exceed the income limitation
prescribed in F.S. § 196 .075.
• Sec. 2 0-8 3 .-Annual adjustment to household income.
_Co mmencing JB:fluary 1, 200 I, the household in:e01ne limitation shall be adjusted aHnually,
on January 1, by the percentage change in the average cost of living inde1c in the period January
l through Deeeffiber 31 of the in~mediate prior year compared with the same period fer the year
pFt&r to that. Tiole in:dex is the average of the monthly eons\:! mer priee inden figures for 1he stated
12 month period, relative to the United States as a who le, issued by the United States
Department of Labor.
The household income lim itation shal l be adjusted annua ll y, on January I , in accordance
wit h F.S. §196.075.
S ECTION 2. The City C le rk is here by directed to deli ver a certifi ed copy of thi s ordin ance to
th e Du va l Co unt y Pro perty Appr aiser's Office up o n approva l.
SECTION 3. Severabil it y. If a ny sec ti on, se ntence, c la use or phrase of thi s ordi na nce is held to
be in va lid or unco ns ti tut iona l by any co urt of co mp e tent jurisdic ti o n, then sa id ho ldin g sha ll in
no way a ffect the va li dity of th e rema in in g po rt io ns of thi s ordin ance.
SECTION 4. E ffect ive Date. T hi s o rdina nce sha ll take effect im medi ate ly upo n i ts fi nal
passage and adopt ion .
Ordi nance No. 70-15-18 Page 2 of3
AGENDA ITEM# 7B
JULY 27,2015
Passed by the City Commission on first reading this __ day of ____ _
2015.
PASS ED AND DULY ADOPTED with a quorum present and voting, by the City
Commission this __ day of , 2015.
ATTEST:
DONNA L. BARTLE,
City Clerk
Approved as to form and conectness:
RICHARD KOMANDO,
City Attorney
Ordinance No. 70-15-18
CAROLYN WOODS,
Mayor, Presiding Officer
Page 3 of3
AGENDA IT EM# 7B
J ULY 27,201 5
Below Is section 196 .075, t h e additional senior exemption, copied from the State's website
for statutes.
Title XIV
TAXATION AND FINANCE
Chapter 196 Vie w En tire Chapter
EXEMPTION
196.075 Additional homes t ead exemption for persons 65 and older.-
(1) As used in this section, the term:
{a) "Household" means a perso n or group of persons living together in a
room or group of rooms as a housing unit, but the term does not include
persons boarding in or r enting a portion of the dwelling.
(b) "Household income" means the adjusted gross income, as defi ned in s.
62 of th e United States Internal Revenue Co de, of a ll members of a hou seho l d.
(2) In accordance with s. 6(d), Art. VII of the State Constitution, the board
of co unty commi ss i oner s of any co un ty or the govern ing authority of any
municipality may adopt a n ord inance to allow either or both of the fo llowing
ad ditional homestead exem ptions:
(a) Up to $5 0 ,000 for any person who has t he legal or equitabl e title to real
estate and maintains thereon the perman ent resid ence of the owner, who has
attained age 65, a nd whose house hol d income does not exceed $20,000; or
(b) The amou nt of the assessed value of the property f or any person who
has the legal or equi table title to real estate with a just va lu e les s t han
$250,000 and has maintained thereon the permanent resid ence of the own er
for at least 25 years , w ho h as attained age 65, and whose household In come
does not exceed t he income limitation prescribed in paragraph (a), as
calculated in subsection (3).
(3) Begi nning January 1, 2001, the $20,000 i ncome limitation shall be
adjus t ed annua lly, on Janu ary 1, by the percentage change in the aver age cost-
of-living index in the pe riod January 1 through December 31 of the immediate
pri or year com pared with t he same period for t he year prior to that. The index
is the average of t he monthly cons um er-p rice-i ndex figures for the stated 12-
month period, relative to the United States as a whole, i ssued by the Uni ted
States Depa rtment of Labor.
(4) An ordinance granting an add i tional homestead exemption as authorized
by th i s secti on must meet the following requ i rements:
(a) It must be adopted under t he procedures for adopti on of a
nonemergency ord inance specified in c hapter 125 by a boa r d of co unty
commissioners or chapter 166 by a munici pal gove rning au th ority, except that
the exemption authorized by paragraph (2)(b) must b e authorized by a super
majority (a majority plus one) vote of the members of the govern ing body of
the county or municipality granting such exem ption.
(b) It must specify that the exemption applies only to taxes levied by the
unit of government granting the exemption. Unless otherwise specified by the
cou nty or municipali ty, this exemption will apply to all tax levies of the county
or municipality granting the exemption, includin g dependent specia l districts
and muni cipal service taxing units .
(c) It must specify the amount of the exemption , which may not exceed the
applicable amount specifi ed in subsection (2). If t he co unty or munici pality
specifies a different exemption amount for dependent specia l districts or
municipal service taxing units, t he exemption amoun t must be uniform in all
dependent special districts or municipal service taxing units within the county
or muni cipa lity.
(d) It must require that a taxpayer claiming the exemption annually submit
to the property appraiser, not l ater than March 1, a sworn statement of
househo ld income on a form prescribed by the Department of Revenue .
(5) The department must require by rule that the filing of the statement be
supported by copies of any federal income tax return s for the prior year, any
wage and earnings statements (W·2 form s), any request for an extension of
time to file returns, and any other docum ents it finds necessary, for each
member of the household, to be submitted for inspection by the property
appra i ser. The taxpayer's sworn statement shall attest to the accuracy of the
documents and grant permission to allow review of the documents if reque sted
by t he property appraiser. Submissio n of suppo rting documentation i s not
required for the renewal of an exemption under this section unless the
property appraiser req uests such documentation. Once the documents have
been inspected by the property appraiser, t hey shall be returned to the
taxpayer or otherwise destroyed. The prop erty appraiser is authorized to
generate random audits of t he taxpayers' sworn statements to ensure the
accuracy of the household income reported . If so selected for audit, a taxpayer
shall execute Interna l Reven ue Service Form 8821 or 4506, which authorizes
the Inter nal Rev enue Service to release tax information to the property
appraiser's office. Al l reviews conducted in accordance with this section shall
be compl eted on or before June 1. The property appraiser may not grant or
renew the exemption if the requ i red document ation requested is not p rovided.
AGENDA I TEM tJ 7B
JULY 27,20 15
(6) The board of co unty comm i ssioners or municipal governi ng authority
must deliver a copy of any ord i nance adop ted under this secti on to th e
property appraiser no later than Dece mb er 1 of the year prior to the year the
exemption w ill take effect. If the ordinance is repealed, the board of county
co mmissioners or municipal governi ng authority shall notify the property
appra i ser no later tha n December 1 of the year prior to the year the exemption
exp i res .
(7) Those persons entitled to the homestead exem ption in s. 196.031 may
apply for and receive an additional hom estea d exemption as provided i n this
section. Receipt of the additional homestead exemption provided for I n this
section sha ll be sub j ect to the provisions of ss. 196. 131 and 196 .161, if
app licabl e.
(8) If title is held joi ntly with right of survivorship , the person resid i ng on
the property and otherwise qualifying may receive the entire amount of the
additional homestead exemption.
(9) If t he pr operty appraiser determines tha t for any year within the
immed i ately previous 10 years a person who was not entitled to the additional
homestead exemption un der thi s section was granted such an exe mpti on, t he
property appraiser shall serve upon the owner a notice of Intent to record In
the public records of the county a notice of tax lien against any property
owned by that person In the county, and that property must be identified In
t he notice of tax Uen. Any property that i s owned by the taxpaye r and Is
situated in t his state is sub j ect to the taxes exempted by the improper
homestead exemption, pl us a pena l ty of SO percent of the unpaid taxes for
each year and interest at a rate of 15 perce nt per annum . However, if such an
exempti on is improperly granted as a result of a clerica l mistake or omission by
the propert y app r aiser , the perso n who improperl y re ceived the exemption
may not be assessed a penalty and interest. Before any such lien may be filed,
t he owner must be give n 30 days within which to pay the taxes, pena l ties, and
interest. Such a l ien is subject to the proced ures and provisions set forth in s.
196.161 (3).
AGENDA ITEM 11711
J ULY 27,20 15
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM# SA
JULY 27,2015
AGENDA ITEM: Discussion regarding postal service issues and potential adoption of a resolution
requesting the United States Postal Service to change the last line of the addresses
from Atlantic Beach to Jacksonville for those properties which are not within the
City limits of Atlantic Beach.
SUBMITTED BY: Nelson VanLiere, City Manager
DATE: July 15, 2015
BACKGROUND: Since the 1960s, when Zip Codes were first used, citizens have been pleading with
the government to align municipal boundaries with the postal codes. The United
States Postal Service (USPS) has over the years resisted these changes for any
reason because the mailing address is for the delivery of mail and the Zip Codes are
the cornerstone of that system. Citizens frequently turned to members of Congress
for their respective jurisdictions trying to get changes to Zip Code boundaries.
More recently, the USPS has developed a "Zip Code Boundary Review Process"
that promises "every reasonable effort" to consider and, if possible, modify the last
lines of an acceptable address or modify Zip Code Boundaries. The process places
the responsibility on the District Managers rather than local postmasters, to review
requests for boundary adjustments. If a District Manager rejects a request, the
process provides for an appeal to the Manager of Delivery at USPS Headquarters.
This boundary review process enhances the possibility of accommodating
communities such as Atlantic Beach that desire a modification. The solution that
seems feasible would be to allow the use of more than one City name on the last
line of the address while retaining the Zip Code number of the delivery post office.
It is possible now for the USPS to change the name of the City and keep the Zip
Code the same due to the modem postal equipment sorting functions. There are
places nearby such as Nocatee and Ponte Vedra that are already doing this.
The City of Atlantic Beach shares the Zip Code 32233 with the portion of
Jacksonville north of Atlantic Beach all the way to Mayport. This has been a
source of frustration for many years. This has caused confusion with Jacksonville
residents seeking services such as police, utility, code enforcement, animal control,
business taxes and building permits from Atlantic Beach when they should be
contacting the City of Jacksonville.
Many property owners assume that they live in the City designated by their mailing
address and are confused and sometimes shocked or even angry when they learn
the truth. We are asked many times to fill out forms with a mailing address and a
physical address. Most people in this situation do not know there is a difference.
One aspect of this request that makes it unusual is that the City of Atlantic Beach is
proposing that Jacksonville residents change their address to match their
jurisdiction. The USPS has indicated that this is very easy to do because
Jacksonville is the default address for those locations anyway, but that it is
overwritten with Atlantic Beach. The postal service indicated we would need a
BUDGET:
AGENDA ITEM# SA
JULY 27, 2015
resolution from our governing body showing support to initiate this review process.
The process may entail a survey of affected residences and it is possible they may
not want this.
No budget impact
RECOMMENDATION: Direct staff to finalize a resolution to be forwarded with a letter to the
District Manager of the United States Postal Service requesting that the
"City Name" portion of the addresses for those properties within Zip Code
32233, but not located within the City limits of Atlantic Beach be changed
to Jacksonville.
ATTACHED: (1) Draft Resolution
(2) Example of a letter to citizens from the postal service as a result of a similar request.
RESOLU TION NO: __ _
AGEN DA ITEM li SA
.JU LY 27,201 5
A RESOLUTION OF THE CJTY OF ATLANTIC BEACH, FLORIDA, SUPPORTING A
ZIP CODE BOUNDARY REVIE W BY TilE UNITED STATES PO STAL SERVICE T O
CHANGE THE LAST LlN E OF TilE ADDRESS FROM ATLANTIC BEACH TO
.JACKS ONVIL LE FOR PROPERTmS WIDCH ARE NOT WITH1N THE CITY OF
ATLANTIC BEACH
WHEREAS, t he Zip Code syste m for id entifying address lo ca ti ons was created in th e 1960s and is o ft en
found to be mi sali gne d w ith muni c ipal bo un daries; and
WHERE AS, Zip Codes are based o n the locat ion of de live ry pos t offi ces a nd ofl:e n do not cones po nd to
muni c ip al jurisdi c ti on bo und aries . C urrently , so me citize ns in Jackso nv ill e, Florida receiv e their 111 a il fro rn a post
o ffi ce in Atlantic Beach, and th e ir ma ilin g address refl ect s th e nam e and Z ip Co de of thi s post offi ce ra ther th a n th e
jurisdicti o n where th ey ac tu a lly liv e; and
WREU EAS, muni cip a li ties s haring a Z ip Code has c reated some uniqu e probl ems a nd a great d eal of
confu s ion and fr ustration for c iti ze ns, vend ors and bu s in esses; and
WHE R EAS; c it ize ns beco me fru strated when th ey cont act th e C ity of Atl a nt ic Be ach to requ est po li ce
serv ices in a tim e o f cr isis onl y to fi nd o ut they are ca llin g th e wrong C ity. T here is a lso co nfu s io n wh en c iti ze ns
try to re port co de enforceme nt vio lati ons within their ne ighbol'ho ods a nd are to ld tha t th ey are not in Atlantic
Beac h 'sjuri sdi cti o n a nd mu st contact the C ity of J ackso nvi ll e to fil e a co mpl aint; and
WHEREAS, it is o ften ve ry difficult fo r Atl an ti c Beach staff me mb ers to expl ain to co nt racto rs subm ittin g
a ppli ca ti o ns fo r build ing perm its that althou gh th e pro perty has an Atl a nti c Be ac h address a nd Zip Cod e, th e
a pprova l auth o rity is the City of Ja ckso nv ille. In so me in sta nces, t he C ity of J ac kso nvill e e rred in issuin g buildin g
permi ts that should ha ve bee n issta ed by the City o f At lanti c Beach ; and
WHE REAS , municipalities us in g th e sa me Zip Code for non -pos tal purposes has exacerb ated pro bl ems for
c iti zens who hav e a ma ilin g ad d ress tha t does not match th eir ac tu al C ity of resid ence.
NOW THEREFORE, BE IT RE SO LVED that th e C ity Commi ss io n of th e C ity of Atlanti c Beach,
Fl orid a he reby supp o rts and requ ests a Z ip Co de Bo unda ry Revi e w by th e Unit ed States Pos tal Service to change
th e la st lin e of th e address from Atl antic Beac h to Ja cksonvill e fo r pro perti es whi c h are not within th e C ity limi ts o f
Atlantic Beach.
PASSED AND A DOPTED by th e C ity Co mmi ss ion of Atl a nti c Beach, Florida, thi s ___ da y o f
__ 201 5.
ATTEST:
DONNA L. BA RTLE, CMC
City Clerk
Appro v ed as to fortn and correc tness:
RI C HARD KOMA NDO, ESQ UIR E
C i ty A norn ey
CA ROLYN WOO DS
Mayo r
ADDRESS MANAGEMENT SYSTEMS
FORT WORTH DISTRICT
~ UNITED STLITES ~ POSTLIL SERVICE
May 22,2009
Postal Customer
AGENDA ITEM #SA
JULY 27,2015
The City of Keller made an official request to the Fort Worth District Manager of the United
States Postal Service to realign the ZIP Code boundary between N. Richland Hills (76180)
and Keller (76248) to coincide with the Keller municipal boundary. After reviewing the
request, the District Manager granted approval for a survey. In January of this year each
residenVbusiness residing within the affected territory received a survey and was provided
an opportunity to vote in favor of or against changing the last line of their address from
N. Richland Hills TX 76180 to Keller TX 76248.
A final tally of the survey has been made. There were a total of 196 responses of which 55
of the respondents (28%) voted against changing the last line of their address to Keller X
76248, while 141 respondents (72%) voted in favor of the change. A simple majority of the
respondents surveyed (50.1 %) was required. Due to the outcome of the survey, the US
Postal Service will honor the request to realign the proposed ZIP Code boundaries.
Effective July 1, 2009, you will begin using Keller TX 76248 as the last line of information for
your address. Also on this date, your mail will be delivered by the Keller Post Office.
Parcels and accountable mail requiring a signature (i.e., certified and registered) will be
picked up at the Keller Post Office located at:
520 E. Vine St
Keller TX 76248-9998
817-431-6231
Hours of operation are:
(Monday-Friday) 9am-6:30pm and (Saturday) 9:00am-12:00pm
When these changes occur, the Postal Service will continue to honor the delivery of the mail
with either the old or new city name and ZIP Code information for a period of one year. This
will allow time for you to notify correspondents of the new last line of information as well as
exhaust stationary on hand. Do not complete a Change of Address card; doing so will
delay delivery of your mail. Please ensure all mail sent to you displays Keller TX 76248
as the last line of information and use this in your return address as well.
Any questions should be directed to David Hawkins, Senior Planner for the City of Keller at
817-7 43-4130.
Sincerely,
Christeen Phipps
Manager, Address Management Systems
4600 MARK IV PKWY
FORT WORTH TX 76161-9321
FAX: (817)317-3674
AGENDA ITEM:
SUBMITTED BY:
DATE:
CITY OF ATLANTIC BEACH
CITY COMMISSION MEET1N G
STAFF REPORT
90-Day Ca len dar for the Mayor a nd Corn mi ssion
AGENDA IT EM # 9A
JLILV 27, 20 15
Yvo nn e Calverl ey, Executive Assistant to the C ity Manag1'C--
Jul y 8, 2015
STRATEGIC PLAN LlNK: No ne
UA C KGROUND: The 90 -day ca lend ar is in cl uded on the agenda for the purpose of setting
meet ing dates , detetminlng the location, tim e and whethe1· or not to
vid eotape specia l meetings and workshops if the Commission desires.
T he ro lli ng 90-day ca lend ar w ill be revised afte r r eceiving input from City
staff and the Comm iss ion and wi ll be included in each agenda for
cons ideratio n.
Special note:
• Budget Works hops are sc hed uled for Wednesday, August 12111 and
Mo nd ay, Aug ust !7'11 at 5 pm in the Commi ssion Chamber.
• Town Ilall Meeting tentative ly sch edul ed for Saturday, October 17'11 at
I 0 run in the Cornn1i ss ion Cham ber.
BUDGET: No ne
RECOMMENDATION: Approve the 90-Day Calenda r for A ugust through October 20 15
ATTACHMENT: l ) Mayor and Comm iss ion 90-Day Calendar (August through October
20 15)
CITY MANAGEit: ~ Va..., ~ .L
MAYOR AND COMMISSION
August 2015
:'L'~D.\Y :\IO~D.\ Y Tl"I~:'D.\ Y \\"ED~ESD.\ Y TIICRSD.\Y FIUD.\Y :'.\Tl'RD. \ Y
1
2 3 4 5 6 7 Newsletter Due 8
Due Date for
8/24
Agenda Items
9 10 11 12 13 14 I S
Commission Mtg Budget Workshop
6:30pm 5 pm -Chamber
(lnvoc-Beckenbach) Videotaped
Videotaped
16 1"' 18 19 20 21 22
Budget Workshop
5 pm -Chamber
Videotaped
23 24 25 26 27 28 29
Commission Mtg Due Date for
6:30pm 9/14
(Jnvoc-Woods) Agenda Items
Videotaped
30 31
MAYOR AND COMMISSION
September 2015
~U:\D.\ Y ;-,(( ):\!).\ y Tl.'I ~~D .\ Y \\'ED~ E~D .\ Y TlllJRSD.\ Y FRlD.\Y ~.\TL ~RD.\ Y
1 2 3 4 5
6 7 8 9 10 11 12
Labor Day
Newsletter Due Due Date for
City Offices (Mayor) 9/28
Closed Agenda Items
13 14 15 16 17 18 19
Commission Mtg
6:30pm
(lnvoc-Mark)
Videotaped
20 21 22 23 24 25 26
Due Date for
10/12
Agenda Items
27 28 29 30
Commission Mtg
6:30pm
(Invoc-Hill)
Videotaped
MAYOR AND COMMISSION
October 2015
:'C~D.\Y ,\l()~D .\Y TL'I ~:-\D .\ Y \\'I ~D~E~D .\ Y TIIL'R:'D.\ Y FRID.\Y ~.\TURD.\ Y
1 2 3
4 5 6 7 8 9 10
Due Date for
Newsletter Due 10/26
(Mayor) Agenda Items
It 12 13 14 15 16 17
Commiss ion Mtg Tow n Ha ll Mtg
6:30pm lOam
(lnvoc-Daugherty) Chamber
Videotaped (Tentative)
18 19 20 21 22 23 24
Due Date for
11 '9
Agenda Items
25 26 27 28 29 30 31
Commission Mtg
6:30pm
(lnvoc-Bcckenbach)
Videotaped