Item 4B Russell Park Multipurpose PathCITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM #4B
.J ULY 27, 2015
AGENDA ITEM: Russell Park Multipurpose Path
SUBMITTED BY: Douglas E. Layton , PE ~-, (:._ /( c_;;/;.)~ J t---
Public Works Director · J
DATE: 7/8/15
BACKGROUND: 5 bids for a Russell Park Multipurpose Path were received on
7/1/15. The bid includes construction of a 8' wide asphalt connecting with
sidewalks on Seminole and Plaza along the southeast edge of the Park as
detailed in the attached.
Live Oak Management Group was the initial low bidder with an adjusted
price of $39,903.60. However, they did not include 5 required documents
including references and experience. There were also mathematical
errors In the low bid causing additional concern. We contacted Live Oak
Management Group to obtain the missing Information and they said they
did not meet our minimum requirements and asked to withdraw their bid.
It shou ld also be noted that the other bids received ranged from
$91,149 .37 to $108,157.91 with an average bid of $101,762.60. Live
Oak's bid was 39% of the average of the other 4 bidders. They to ld us
they were uncomfortable with their bid being so far below other bidders .
BUDGET: The 2014/15 budget includes $250,000 for improvements to Russell Park .
RECOMMENDATION: Approve the award of Russell Pa rk Multipurpose Path to G&H
Underground Construction Inc. in the amount of $91 ,149.37 including
1 0% contingency.
ATTACHED: LOMG Bid
G&H Bid
Bid Tabulation
Design of Multipath Purpose Path
REVIEWED BY: :?z ~ ef~
Bid Item
No.
1
2
3
4
5
6
7
BID FORM
RUSSELL PARK MULTI-PURPOSE PATH PROJECT
CITY BID NO. 1415-06
DESCRIPTION QTY UNIT UNIT COST
BASE BID-EXCAVATION & PAVING I Mobilization
I Site Work
/ Staked Silt Fence
/ Excavatio_n ________ _
I Quality Control Testing (Allowance)
AGENDA ITEM #48
JULY 27, 2015
iEXTENDED COST
L!
I!
.D 500·00
, , I
11 s ?so.oo
''
r----+-Te_n_P_er_ce_n_t _!l_o'Yc_oJ_c_on_t_ing __ e_n_cv_o_f s_u_bt_o_ta_r --------------1--"'U, <.j 3Cf ,/0
Total (Base Bid Plus 10% Contingency) \t tJ 0. 1: ff[p Q • '3 1
SUBMITIAL INFORMATION:
( ;ve Dalt maV\agemlnt ~I{ our
Bidder l· L.(.
q 44 <? J Yl ~ Dr .
Signature ~r.;!~ Business Address
{) v r. l)a\<. E t . 3 'l.U LD D
City, State & Zip Code
3st~-2b 'S-ub I 'l
Date Business Telephone
BFU-2
D ORIGINAL
I
OlD FORM
RU SSE LL PARK MULTI -PURPO SE PATH PROJ ECT
CITY BID NO .l4 15-0 6
Bid Item DrSCRIPfiON
No.
BASE BID -EXCAVATION & PAVING
Mubillzallon -2 Si t e Work
3 Stnked Sli t Fence
4 -5 Qua lity Control Testing (A llowance) ---6 Asphal t Pavement
Sodding (Bermud a)
Subtotal Oase Old (I tems 1·7) --8 Tcr1 Percent ( 10%) Cont ingency of Subtot al
Total (Base Old Plus 10" ContlnKcncy)
SUBMIUALIN FORMATIQN;
C...J~ \-\ l\r:d<J r c ~l o"rd Co nsl Inc
iddcr
\ \ ) l , \A. 'Q\Y II CW=-r )> f=cl
Bu siness Ad dress
QTY UN If UNIT COST
lS
~00
--l
1031
902
Title
EMHNDED COST
~ ~~-----------<. ( ) I i?,)Cf <6 1 '(1
Date Business Te le pho ne
OFU ·2
AGENDA ITEM # 48
JULY27,2015
BID 1415-06
Besch & Smith
Civil Group, Inc.
Required Documents
Submission in Triplicate· All Documents X
Document Requirements Checklist X
Bid Form X
Bid Bond (5% of Bid) X
Drug Free Workplace X
Public Enti ty Crimes Statement X
W-9 Form X
New Vendor Information Form X
Proof of Experience· Minimum five Years of X
Asphalt Experience
Qua lifications • Copy of Licenses Related to X Project
Financials From the Past two (2) Years X
Insurance X
References-Five (5) X
Documentation of Receipt of Any Addenda
1. Addendum 1-Kequ•rement ot General
Contractor and/or Underground Utility X
Contractor has been waived.
Total (Base Bid Plus 10% Contingency) $108,157.91
City of Atlantic Beach
Russell Park Multi-Purpose Path
July 1, 2015
G&H Underground
Constructi on J .D. Hinson Compan
X X
X X
X X
X X
X X
X X
X X
X NO
;1:0 DATES 1:\CLUOED
X WITH \'EARS !''\:---·-· ·--
X X
X X
X X
X X
X X
$91 ,149.37 $99 ,943.12
4:00PM
Live Oak
Management PCS Construction
Group
X X
X X
X X
X X
X X
X X
X X
X X
NO X
NO X
NO X
X X
NO X
NO X
$39,903.60 $107,800 .00
Upon verification of bids, mathematical errors were found with Live Oak Mgmt Group. Line 7, the subtotal, contingency and total were calculated
incorrectly. Actual total is $39,903.60. The total amount writte on bid form was $40,960.37.
Award of Bid based on Department Analysis and Commission Approval. For bid amounts less than $25,000.the award is based on Department Analysis and City Manager's approval.
CITY OF ATLANTIC BEACH, FLORIDA
RUSSELL PARK
MULTI-PURPOSE PATH
PROJECT
LOCATION
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VICINITY MAP
MAYOR
CAROLYN WOODS
DIRECTOR OF PUBLIC WORKS
DOUGLAS E. LAYTON, P.E.
~
~ INDEX OF DRAWINGS
SHFFT NO. DFSCRIPT!ON
1· KEY SHEET
2 · · TYPICAL SECTION
3-4 · · PLAN SHEET
BID No. 1415-06
: .lJ Connelly &. Wicker Inc. ENGINEER OF RECORD:..,·--:---:-:--::---:----:::-::-
Andrew M. Cummings, P.E.
Planning · E.nglneer!ng Landscape A:c.hltec.ture
10060 Skinner l...!lke Dr., Sutte 500 Jbck$on<.'llle, Flor1d4 32246
(904) 265~3030 Fax: (904) 265~3031 w.o.w.cwleng.com
C.A. NUMBER: 3650 LA NUMBER: L.Cl6000311
P.E. NO. 43254
DATE: _____ _
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3.5'
SOD
2% MAX ---
12" STABILIZED SUBGRADE (TYPE B)
REVISIONS
DATE OF R!PTf N DATF DESCRIPTION
8' ASPHALT
MULTI-PURPOSE PATH
1% TYP. (2% MAX) ..
ST A. 0+00 TO ST A. 11+59.85
Connelly & WICkc:r Inc.
3.5'
SOD
2% MAX ---
ASPHALT
BASE COURSE
PAVEMENT STRUCTURE
1.5'' TYPE SP-12.5 STRUCTURE COURSE
6" LIME ROCK BASE COURSE
12" STABILIZED SUBGRADE
/0060 Skinner LAke Dr" Suite 500
J;u:k!ionv/1/e, FL 32.245
Phone 90-l 265.3030 F.:~x 904.265.3031 C][TY OF A TLANTJIC BEACH
CA No. 3650 LA No. LC2500031/
Engineer or Record: DEPA.RTMEI\T OF PUBLIC WORKS
TYPIICAL SECTJION
Philip Hursh. P.E.
FL P.E. No. 68740
SHEET
NO.
2
\ \CWI ,1dO':> \ j oD ~\fRAN SPOR fA f ION\I'ro j Crt S\ I ·1-0 1-0.30<1\1 oadw.1y\ I Y P ~ fWO.' ,
EXIST DITCH BOTTOM INLET
SEE DEATIL "A"
NOTE: THE PATH SHOULD BE ADJUSTED TO SOFTEN
EDGES OF TURNS IN THE GENERAL LOCATION SHOWN
AS APPROVED BY THE OWNER ONSITE.
14-01-0304 \ROADWAY\ PLANRD04.DGN
DATE DF<;CR/PT! N
REVISIONS
DATF DESCRfPTfON
Connelly & Wtckcr Inc,
10060 Skinner LAke Dr., Suite 500
1Jck5onvli/e, FL 32246
Phone 904.265.3030 Fax 904.265.3031
CA No. 3650 LA No. LC260003l1
Englnl':er of Record:
Philip Hur5h, P.E.
FL P.E. No 68740
,, ~ 6" LIVE OAK
/ (TO REMAIN)
12" CEDAR
(TO REMAIN)
CffTY OF ATLANTffC BEACH
DEP.4.RTNEI\T OF PCIBLIC WORKS
612/20/':>
0 10 40
......... 1"""""""'11
Feet
DETAIL "A"
PLAN SHEET
SHEET
NO.
3
\ \(W••ldO~\jobs\1 HAN SPORT AI ION\ I'/ o)l>rts\ I ·1-0 1-030<1\rMdway\PLA,VRDO·J
0 10 40
!ijiMiiil! e-t
Feet
NOTE: THE PATH SHOULD BE ADJUSTED TO SOFTEN EDGES
OF TURNS IN THE GENERAL LOCATION SHOWN AS APPROVED
BY THE OWNER ONSITE.
14-01-0304 \ROADWAY \ PLANRD06.DGN
OF RIPT/ON
REVISIONS
DATF DESCR!PTION
Connelly & Wicker Inc.
10060 Skinner LAke Dr .• Suite 500
JiJcksonv!l/e, FL 32246
Phone 904 265.3030 f;,;Jf 904.265.3031
CA No. 36SO LA No. LC26000311
Eng1neC!r of Record:
Philip Hursh, P.E.
FL P.E. No 68740
REMOVE 1 POST
OF FENCE
CXTY OF .1TLANTXC BEACH
DEPARTJIEJ\T OF PUBLIC r:J"ORKS
DETAIL "A"
PLAN SHEET
SHEET
NO.
4
\ \cwr,lriO"\Job~\1 RA~'SPORf AT /ON\1-'rojcct~\J·l-0 1-0JU•I\ro,ldway'I-'LANRDOf> <
Atl a nt ic Be ach, Flo rida
Geogl'aphicallnfo l'mation System
Public \Yorks Oc !•ilrlmc ut
1.100 5.\nd l,•ptr Ln
AI ion II< U<ath, Fl. JUJ]
www.co.tb.ut Ph : 904 l--17·5 8H
AG E NDA ITEM 1148
JULY 27,2015
Russell Park
Multi-Purpose Path