Item 4B - Ext of Annual Contract for Repair of Elec Motors & PumpsAGENDA ITEM:
SUBMITTED BY:
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENJ>A ITEM# 4fl
AUGUST 24,2015
Exte nsio n of Annua l Contract for C ity Bid No. II 12-08:
Repa ir of Electri cal Motors & Pump s
Do ug las E. Layto n, P.E.
Director of Pub li c Works
DATE: Au!:,rust 5, 20 IS
BACKGROUND: The City of Atlantic Beach requires the services of qualified ·
tec hni.c ian s to troubleshoot, repair and insta ll electrical motor s,
pumps or other equipment. The current co ntract for these services
und er Bid No. 111 2-08 expires August 26, 20 15. The contractor,
Moli ne Electric Motor & Machine, In c. has agreed to renew the
contract for the tirst of two poss ib le renewal s at th e cun·ent prices.
RECOMMENDATION : Exte nd the con tract for one year at th e cu rrent prices, term bein g
August 27, 20 15 to Aug ust 26, 20 16.
BUDGET: A total of $75,000 was budgeted in FY 1415 in the water a nd sewer
funds und er acco unt numbers:
ATTACHMENTS:
400-5502-533 -3400 ($15,000)
4 10-5506-535-3400 ($40,000)
4 10-5508 -535-3400 ($20,000)
Letter from Moline Elechic Motor & Machine, J11c. agreeing to the
extension of the contract.
'
APPROVED BY CITY MANAGER : ~ 1/A.,_.,;:?UA.I'
July JO. :!0 15
Mr. T od d Moline
Moline 1..-:l~clrk iVh.ltor & Machine. Inc.
14~11 -3 MHypor t Road
All:tnl it: Beach . FL 32233
RF: 13id No. 11 12-0 8: Rcpni r E l ec trica l Motors & Pumps
Dear fvir. Moline:
AG!l:NDA ITEM# 4U
AUGUST 24, 20 15
Cl"l Y OF A 'J J./\N I'I C
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Jill)\ ('11 11 J J·I 7 .~S ·I 3
WW\\' coah u~
l'h ~ above r~li:!r~n ccd co 11L rm:l lor Bid I J 12-0R expires on /\ugusr 26. 201 :'. T il e ( 'i t y wo ul d
like w t.:.'\l t:nd th e co n! met for rmo th cr year. at the curr ent pri ccs. f>c::r bid s p l~ci li t:nti\lll :-.. tlli ~
wi ll he the lir~t of' Lwo possibk ex tens ion s l>l 'tbi s conlracl, term b~:in g /\ug u :-~1 '27. /.0 IS
thru 1\ llgt tsl 2n . 20 I o. I I' ncccptnb lc, please sign he low fi nd return lo m y attention ul yuur
1.'111'1 i e:c·il' co ll vcnic ncc.
W~ look forward l\> recommending 1h<H we conl inu e our co ntruc r wit h yo lll' company.
Si ncerely.
~.:::-
Cont ract ~. Permits and Ad mini s trat ive Coordinator
MnJ.I NE 8 LJ K.TRIC MOTOR & fvfAC HI NE, INC . ;\GREES T O EXTEND THl : t 'ONTH/\C I
1\'1' I'IIE ('l IH RI ~:N T IJID PRI CES FOR ONE YEAR BEGINNI NG AtiGUST 26.20 15.