Item 4C Extension of Street Sweeping ContractAGENDA I TEM :
SUBMITTED BY:
DATE:
BACKGROUND:
CITY OF ATLANTlC .BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM II 4C
SIWl'EMlSER 14,201 5
Extensio n o f Annual Co ntract for Ci t y Bid No . 12 13-0 l :
Street Sweeping and Vacuwning
Douglas E. Layto n, P.E. Qp L ~J /
Director ofPubl ic Works ~ .
August 26, 20 15
The City of Atla nti c Beach awa rded a street sweeping co ntra ct to
USA Services Florida, Inc. in October 2012. Monthly street
sweeping of At lantic Blv d . and Mayport Road is part of o ur
maintenance agreement with FDOT, an d bi-monthly sweeping of
ou r Ci ty Streets is a requirement of o ur N PD ES (MS4) Perm it.
The contractor also sweeps both City Hall and Public Works
parkj ng lo ts on a bi-month ly basis.
The cur ren t contract for street sweepin g services under City Bid
No . 12 13-0 1 exp ires Octob e r 31,2015. The contractor, USA
Serv ices of Florida , ln c. has agreed to renew th e contract fo r the
tirs t of two possibl e renewals at the cuncnt prices. Total cost for
street sweeping services und er thi s co ntract is $29, J 00 annually.
RECOMMENDATION: Extend the contract for o ne yea r at U1e cunent prices, term bein g
November 1, 2015 thru October 3 1,2016.
BUDGET: A total o f $29,100 was budgeted in FY 14 15 in stonnwater account
470-0000-538-3 400 .
ATTACHMENT S: Sigl Jed l etter fro m USA Serv ices of Flo rid a, In c. a1:.rreei ng to the
extension of th e co ntract.
APPROVED BY C ITY MANAGER: _--n_..:.....;•....::. ~:..::"'::::::"":z.""-=;;;?.~u...u_..=~---------
AGF.NDA ITEM fi4C
SEPTEMBER 14, 2015
C ITY or ATLANTiC BEACH
DEPARTMENT OF PUBLIC' WORKS
1200 Sandpiper Lane
August 17 ,20 15
Ca nnine Latanza
Vice President
USA Services of Florida, Inc.
P .O. Box 520580
Longwood, FL 32752
A ll~nlic !leach, FL 32233·4318
rEL EPHON E: (904) 247-5834
FAX: (904) 247·5834
www.coa b.us
Rc: Bid 1213-01: Annual Contract for Street Sweeping and Vacuuming
Dear Ms. Latanza:
The above referen ce d contract for Bid 1213 -0 1 expires October 31,2015. The City wou ld
like to extend the contract for another year, at the cutTcnt prices. Per bid specifications, this
would be the fir st of two po ss ib le extensions of thi s contract, term being November l , 20 15 thru
October 3 1, 2016. If acceptable, please s ign below and retum to my attention at your earliest
convenience .
We look forward to recommending that we co ntinue our contract with your company.
Sincerely,
~~JhJ-L ~Showman
Contracts, Permits & Admin.
USA Services of Florida, In c. agrees to extend th e contract at th e current bid prices for one year
begi~:gNo /2 015. {AI/ 1"/J~"V }4-/tuv ·ut
Signed Printed Na~e ;f"er
cy-J..I -(f vT
Date Title of Signer