Item 4D Extension of Janitorial Services ContractCITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF R E PORT
AGENDA ITEM: Extens ion of Annual Con tract for City Bid No. 12 13-06:
Janitorial Services for Cit y Facili ties
AGENOA ITEM# 40
SEPTEMBER 14,2015
SUBMITTED BY: Douglas E. Layton, P.E. ~/ [ _L::) ,.,.-
Dirccto rofPublic Works ~ c::;;i<)~
DATE: August 27 ,20 15
BACKGROUND: The Ci ty of Atlantjc Beach requires janitorial services for City
facilitie s. The curre nt contract for these serv ices under Bid No.
12 13-06 expires September 30, 20 15. T he con tractor, Supreme
J anito rial Serv ice ha s agreed to renew th e co ntrac t for the seco nd
of th ree po ss ible renewa ls at the current prices .
RECOMMENDATION: Ex tend the contract for one year at the curre nt prices, tc nn be in g
October 1, 20 15 to September 30, 20J 6.
BUDGET: The cu n·c nt annu al bid amount for janitorial services, budgeted
under va ri ous accou nt s, is $50,796.00.
ATTACHMENTS: Letter from Supreme JanitOJia l Service agreeing to th e extension of
the contract.
APPROVED BY CITY MANAGER: -~__:;_---=--' __..:::(/.:.....:~=..!.....-IO<A=GVL.J.--!o::~;.__-------
August 27,2015
Ms. Sue Butts, CEO Owner
Supreme Janitorial Service
11323 Distribution A venue E.
Jacksonville, FL 32256
AGENDA ITEM# 4D
SEPTEMBER 14,2015
CITY OF ATLANTIC BEACH
DEPARTMENT OF PUI3LIC WORKS
1200 Sandpiper Lane
Atlantie Beach. FL 32233-4318
TELEPHONE: (904) 247-5834
FAX: (904) 247-5834
WII'II'.COafl,US
Re: Bid 1213-06: Annual Conh·act for Janitorial Services
Dear Ms. Butts:
The above referenced contract for Bid 1213-06 expires September 30, 2015. The City would
like to extend the contract for another year, at the CUITent prices. Per bid specifications, this
would be the second of three possible extensions of this contract, term being October I, 2015
thru September 30, 2016. If acceptable, please sign below and return to my attention at your
earliest convenience.
We look forward to recommending that we continue our contract with your company.
Sincerely,
~7JA~r~-cZ:a Showman
Contracts, Pennits & Admin.
Supreme Janitoda1 Service agrees to extend the contract at the current bid prices for one year
beginning October 1, 2015.
Signed Printed Name of Signer
Date
r(~lt(~
Title of7Signer