Item 4E Extension of Landscape Maintenance ContractAGENDA ITEM:
SUBMITTED BY:
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
Extension of Annua l Co ntract for C ity Bid No. I 0 1 1-24:
Landscape Mainte nan ce
AGF;NOA ITEM 1#4 1~
SIW'fEMBER 14,2015
Douglas E . Layton, P .E. ; ~7 t/ fl
Director of Public Works £...>"' 25 t' o; ..........-
DATE: August 27,2015
BACKGROUND: The a nnual contract und e r City Bid No. I 011-24 for Landscape
Maintenance of Atlantic Blvd. Medians, Town Center, Mayp01t
Rd. Flyover A rea s, Mayport Road Medians , C ity P arks and
Common Areas expires September 30 , 20 l S. The contractor,
R&D Landscape & Irri gation, In c . h as agreed to renew the contract
for the second of two possib le renewa ls at the current prices.
RECOMMENDATION: Ex tend the contract fo r o ne year at the c urrent pr ices, term being
October I , 20 1 S to September 30, 2016.
BUDGET: FY 141 5 fund s are budged as fo llo ws:
ATTACHMENTS:
001 -5002-54 1-3400 $ 26,896.00
00 1-5002-541-3 402 $ 14,100.00
001 -5002-541-3403 $ 17 ' 173.00
001 -6020-572-3400 $ 66.000.00
$124,169.00
Letter fi·om R&D La nd scape & Irri gation , In c . agreeing to th e
extens ion of the contract.
APPROVED BY CITY MANAGER: __ -n_...;.._._U,_~_...;.....;::::~----------
Augus t 27, 2015
Mr. Tom Rowand Jr., President
R&D Landscape & Irrigation, Inc.
8850 Corporate Square Coutt
Jac ksonville, FL 322 16
AGENDA ITEM 1141];
SEPTEMBER 14,201 5
CITY OF ATLANTIC BEACH
DEPARTM ENT OF PUBL.IC WORK S
1200 Sandpiper Lan e
Ath111HC Beac h, FL 32233-4318
TEL EPH ONE: (904 ) 247-5834
r AX : (904) 247·5834
www.coab.us
Re: Bid 1011-24: Annual Contract for Landscape Maintenance
Dear Mr. Rowand:
The above referenced contract for Bid 10 I I ~24 expires September 30, 2015. The C ity would
like to extend the contract for another year, at the current prices. Per bid specifications, thi s
wou ld be the second of two possible extensions of thi s contract, tenn being October 1, 2015 thru
September 30, 2016. If acceptable, please s ign below and return to my attention at your earliest
convenience .
We look forward to recommending that we continue our contract with your company.
Sincerely,
~>l~~ Ofis~ Showman
Contracts, Pe1mits & Admin.
R&D Landscape & Irriga tion, Inc. agrees to extend the contract at the current bid prices fo r one
year beginning October 1, 20 15.
Signed Printed Name of S ig ner
fir I ~ L.,..:;_
Date Title of Signer