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CULTURAL ARTS and RECREATION ADVISORY COMMITTEE
CITY OF ATLANTIC BEACH
Meeting Minutes
Tuesday, December 10, 2014
Adele Grage Cultural Center
Present: Lou Catania, Grant Healy,Nick Malie,Sheena Rupert,Pamela White,Robert Liggero, Timmy
Johnson (City Liaison)and Julie Metheney(City liaison).
Excused:Martha Marshall
Audience: Debbie Campbell, Debbie Bowman, Connie Erickson, N. Erickson,Andrew Copeland, Bryce
Chan, Mya Hixon, Karen Wong-Chan, Blaise Bowman,James Campbell,John Campbell
1. Call to order- Chair called the meeting to order at 6:09 pm
2. Approval of Meeting Minutes- Nick motioned and Robert seconded the motion to approve
the October 28, 2014 minutes. The minutes were unanimously approved.
3. Ongoing Business
a. Fletcher High School Band Donation Request-The FHS Band's Wind Ensemble
has been invited to play at Carnegie Hall in April 2015. Debbie Campbell and
Debbie Bowman represented the FHS Band Fundraising committee asking for a
donation to help with the cost of the trip. They explained that 17 band members
from Atlantic Beach are going on the trip,but only 9 of the students will actually
play at Carnegie Hall. Pam asked if the group has asked Neptune Beach and
Jacksonville Beach for donations. Debbie stated they are in the process of doing
so. Robert asked what happens if they don't make their fundraising goal. Debbie
Bowman explained that they will make their goal either by raising the funds or the
parents paying out of pocket. She said they have already raised$10,000. Connie
Erickson (parent of one band student) stated that her son has raised$518.00 so
far. Each family is responsible for$1,250.00. The money raised will go toward
the total amount of$60,000.00. Debbie Bowman expressed concern that this
opportunity will show that FHS Band is substantial and that parents can consider
FHS in the same category as other schools for music, dance, etc.in the Jacksonville
area. Pam asked if they were asking for a specific amount. Debbie stated that they
are not. Debbie explained the Band fundraising committee and band members are
always out fundraising and don't have problems doing so. But for this event,they
have a small amount of time to raise the amount needed. Debbie explained they
received the invitation in September 2014 but due to their busy schedule with
football season,marching band season,and competition along with students
doing their school work that they are finally focusing on fundraising for Carnegie
Hall. Lou explained that the committee is an advisory to the Commission. Timmy
thanked the FHS representatives for coming out and for providing further details.
He explained that they will notify Debbie the next actions to be taken. Robert
stated that the motioned would be recommending$2,000.00 (half of the
discretionary funds) to the band. He explained that this will build goodwill so
when the committee needs musicians and volunteers, FHS Band may reciprocate
with volunteering. Grant asked if they should designate the donated funds to
Atlantic Beach students only. The Committee unanimously agreed. Grant
motioned for$2,000.00 to be recommended for the donation to the Atlantic Beach
band members who will be playing in the Wind Ensemble to the Commission.
Nick seconded the motion.
Timmy explained that there are no other departments in the city that donate
funds to other organizations. He explained that they have to have justification
when considering donating funds. He explained the 7 criteria to use when
considering donation recommendations. Lou asked if Timmy didn't want the
committee to set precedents. Timmy stated that you have to consider the next
organization who requests the same amount. Lou stated he sees it as "first come,
first serve". If you have $2,000 left,you can't justify giving it to the next group.
Lou wanted to make sure that the commission knew that they believe in this
strongly enough that they recommend FHS band receive $4,000.00 (total amount
in discretionary funds) Pam wanted to make sure the money will be designated to
Atlantic Beach students only. Grant emphasized that money was only going to the
9 AB students who were playing in the Wind Ensemble. Grant put the motion of
$2,000.00 towards the Band request to a vote. The committee voted 4-2. Though
they voted for$2,000, Robert felt that the other$2,000 should be divided for more
than one future requester.
b. Arts in Park-Applications were still coming in and currently we have 35-40
applications received. The cold calls were successful in reminding artists that
they still could apply.Timmy briefly discussed the judging process. Judging will
be held at the January 2015 CARAC meeting.
c. Artisan Faire -The event was well attended. Timmy thanked the committee for
volunteering.
d. New Year's Eve- Sheena will start working on the New Year's Eve event after the
first of the year. Grant would like to see a proposal at the January 2015 CARAC
meeting to start the planning process. A budget has not been decided.
e. Budget-Timmy passed out the Budget worksheet to the members. He explained
that the funds for Mike Shackleford,the schools, and non-profits were
encumbered and not available to other events.There is $13,600 left for upcoming
events in FY 2014-2015.
4. New Business
a. Tennis tournament. Tourney to be held for two days at the end of March 2015.
Coordinators are Grant and Lou. Details to follow.
5. Other Agenda Items/Announcements
a. Next meeting-January 27,2014
6. Adjournment-with no further business, Nick moved and Pam seconded the motion to
adjourn the meeting. The meeting was unanimously adjourned at 6:46 pm.
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Timmy jo so', Board Liaison