Final Mill & Oper BudCITY OF ATLANTIC BEACH, FLORIDA
CITY COMMISSION MEETING
STAFF REPORT
FINAL MILL & OPER BUD
SEPTEMBER 28, 2015
AGENDA ITEM: Public Hearings on adopting Resolution 15-08 for the Millage Rate and
adopting Ordinance #20-15-132 establishing the Operating Budget for
fiscal year 2015/2016.
SUBMITTED BY: Russell Caffey, Finance Director
DATE: September 28,2015
BACKGROUND: In order to adopt a millage rate and operating budget, the City
Commission must adhere to a strict process per state law. Please find attached an outline for
the public hearings to be held on September 28t 11 , 2014 in the Commission Chambers at
6:30pm. The format is the same as in previous years and is to be read into the record as
presented in order to assure compliance with the TRIM laws (s.200.065, F.S.).
Prior to these hearings, the City Manager presented a Proposed Operating Budget and held two
workshops to review and make adjustments with the City Commission's guidance. The
Proposed Operating Budget is funded using the millage rate of 3.3285 mills. This is the same
as the cmrent rate.
This is the second public hearing for the final adoption of the millage by resolution and a
second public hearing for the final adoption of the Operating Budget, Ordinance #20-15-132.
RECOMMENDATION:
1.) Hold two public hearings as described in the attached outline to approve both
the final Millage Rate of 3.3285 mills and the Operating Budget Ordinance #20-
15-132 with total expenditures of$33,059,201.
ATTACHMENTS: Agenda for Public Hearings
Resolution #15-08
Ordinance# 20-15-132
Budget Summary of all Funds
Schedule A: Proposed Changes to Final Budget
REVIEWED BY CITY MANAGER: ~(/CMt,;(~
FINAL MILL & OPER BUD
SEPTEMBER 28, 2015
ADOPTION OF THE FINAL MILLAGE RATE AND OPERATING BUDGET FOR
FISCAL YEAR 2015/2016
First item to be considered:
Adoption of the Millage Rate by Resolution 15-08
State the following:
The Tentative Millage Rate is 3.3285
The Roll-Back Rate is 3.1567
The Tentative Millage Rate is 5.44% higher than the Roll-Back Rate.
The purpose for adopting the millage rate of 3.3285 is to maintain a level of ad
valorem tax revenue sufficient to maintain adequate funding for the existing
level of services at the estimated cost and to continue to maintain the City's
infrastructure.
Motion to adopt a final Millage Rate for operating purposes of 3.3285
Open Public Hearing
Close Public Hearing
Discussion and Vote
Second item to be considered:
Ordinance #20-15-132 establishing the Operating Budget for fiscal year 2015/2016 of
$33,059,201
Motion to adopt Ordinance #20-15-132 establishing the Operating Budget for fiscal
year 2015/2016
Open a Public Hearing
Close Public Hearing
Discussion and Vote
FINAL MILL & OPER BUD
SEPTEMBER 28, 2015
RESOLUTION NO. 15-08
A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA
LEVYING THE AD VALOREM PROPERTY TAX MILLAGE RATE
FOR MUNICIPAL PURPOSES ON ALL TAXABLE PROPERTY
WITHIN THE CITY FOR THE FISCAL YEAR BEGINNING
OCTOBER 1, 2015 AND ENDING SEPTEMBER 30, 2016; STATING
THE PERCENTAGE BY WHICH THE MILLAGE TO BE LEVIED
EXCEEDS THE ROLLED-BACK RATE; AND, PROVIDING AN
EFFECTIVE DATE.
WHEREAS, Florida law requires the City Commission of the City of Atlantic Beach, Florida,
to pass a resolution levying the millage rate for ad valorem property taxes for municipal purposes on
all taxable prope1iy within the city limits of the City of Atlantic Beach, Florida, for the fiscal year
beginning October 1, 2015 and ending September 30, 2016; and
WHEREAS, Florida law requires said resolution to state the millage rate to be levied, and
also, to state the percentage by which the millage rate to be levied exceeds the rolled-back rate as
computed pursuant to Florida law; and
WHEREAS, the City Commission of the City of Atlantic Beach, Florida, has duly considered
the budgetary requirements of the City; has adopted a tentative budget for the fiscal year beginning
October 1, 2015 and ending September 30, 2016, based on a millage rate of 3.3285 mills on the
taxable prope1iy within the City; and has acted in accordance with the te1ms, provisions, and
procedures contained in section 200.065, Florida Statutes;
NOW, THEREFORE, BE IT RESOLVED by the City Commission of the City of Atlantic
Beach, Florida, that
1. The ad valorem property tax millage rate for municipal purposes to be levied on the
taxable property within the city limits of the City of Atlantic Beach, Florida, during the fiscal year
beginning October 1, 2015 and ending September 30,2016 is hereby set at the rate of3.3285 mills.
2. The percentage by which this millage rate to be levied exceeds the rolled-back rate of
3.15<57 is 5.44%.
3. This resolution shall take effect immediately upon its passage and adoption by the City
Commission ofthe City of Atlantic Beach, Florida.
ADOPTED at a public hearing by the City Commission of the City of Atlantic Beach, Florida
on the 28 111 day of September 2015.
Approved as to form and correctness:
Richard Komando, Esquire
City Attorney
ATTEST:
Donna L. Bartle
City Clerk
Carolyn Woods
Mayor I Presiding Officer
ORDINANCE NO. 20-15-132
FINAL MILL & OPER BUD
SEPTEMBER 28, 2015
AN ORDINANCE ADOPTING THE FINAL BUDGET FOR THE
CITY OF ATLANTIC BEACH, FLORIDA FOR FISCAL YEAR
BEGINNING OCTOBER 1, 2015 AND ENDING SEPTEMBER 30,
2016.
WHEREAS, the City Commission of the City of Atlantic Beach, Florida, on September 14,
2015, held a public hearing as required by Florida Statute 200.065; and
WHEREAS, the City Commission of the City of Atlantic Beach, Florida, set forth the
appropriations and revenue estimate for the budget for Fiscal Year beginning October 1, 2015
and ending September 30,2016 in the amount of$33,059,201.
NOW, THEREFORE, BE IT ENACTED BY THE CITY COMMISSION ON BEHALF
OF THE PEOPLE OF THE CITY OF ATLANTIC BEACH, FLORIDA, that;
1. The Fiscal Year 2015/2016 budget be adopted, and
2. This ordinance shall take effect immediately upon its adoption.
Passed by the City Commission on first reading this 14th day of September 2015.
Passed by the City Commission on second and final reading this __ day of September
2015.
Carolyn Woods
Mayor I Presiding Officer
Approved as to form and correctness:
Richard Komando, Esquire
City Attorney
ATTEST:
Donna L. Bartle
City Clerk
FINAL MILL & OPER BUD
SEPTEMBER 28, 2015
City of Atlantic Beach
Combined Summary of Revenues and Expenditures
Summary of all Funds
Actual Actual Estimate Budget Increase
2012-2013 2013-2014 2014-2015 2015-2016 (Decrease}
Cash Forward 37,492,961 39,178,618 40,401,341 41,925,600 1,524,259
Revenues
General Fund 11,109,663 11,204,899 11,348,292 11,722,799 374,507
Special Revenue Funds 1,486,435 1,560,069 1,447,054 2,127,196 680,142
Debt Service Fund 69,790
Capital Project Fund {54,636) 364,822 349,999 855,000 505,001
Enterprise Funds 11,505,531 12,182,098 12,266,518 11,490,883 (775,635)
Trust and Agency Funds 3,176,999 3,105,080 3,544,669 3,866,761 322,092
Total Revenues 27,293,783 28,416,968 28,956,532 30,062,639 1 '106, 107
Other Financing Sources 164,214 388,758
Total Resources 64,950,958 67,984,345 69,357,873 71,988,239 2,630,366
Expenditures
General Fund 10,748,328 10,861,273 11,589,960 11,722,799 132,839
Special Revenue Funds 1,038,260 1,418,672 1,522,290 2,396,850 874,560
Debt Service Fund 72,028 73,113
Capital Project Fund 98,073 631,716 3,457,700 2,825,984
Enterprise Funds 11,058,947 12,446,983 11,715,286 13,873,304 2,138,018
Trust and Agency Funds 1,638,006 1 ,448,128 1,617,289 1,608,548 (8,741)
DIVISION TOTALS 24,555,569 26,346,241 27,076,541 33,059,201 5,962,660
Other Financing Uses 1,216,774 1,236,762 355,732 {355,732}
Cash Reserves 39,178,618 40,401,341 41,925,600 38,929,038 {2,996,562}
Total Expenses and Cash 64,950,961 67,984,344 69,357,873 71,988,239 2,610,366
Resource Allocation
Personnel Services 9,313,416 9,149,396 9,253,450 10,198,510 945,060
Operating Expenses 9,710,687 10,119,154 11,197,056 11 '126, 161 (70,895)
Capital Outlay 1,751,997 3,299,043 2,913,881 8,159,330 5,225,449
Debt Service 2,450,015 2,151,646 2,045,235 1,964,326 (80,909)
Transfers 1,329,454 1,627,003 1,666,919 1,610,874 (56,045)
Total 24,555,569 26,346,241 27,076,541 33,059,201 5,962,660
Schedule A
FINAL MILL & OPER BUD
SEPTEMBER 28, 2015
Changes from Proposed Budget to Final Budget
REVENUES:
Originally Proposed Revenues:
StJohn's Water Management District Cost Sharing Program CD
State Grant-Tree Protection@
® State Grant -CRA Study
Revised Final Budgeted Revenues
EXPENSES:
Originally Proposed Expenses:
Health Insurance -Sewer and Sanitation®
Replacement of effluent outfall line (carried over from FY15) ®
Revised Budgeted Expenses:
Note from Budget Workshop:
$29,964,939
62,700
10,000
25,000
$30,062,639
$32,656,765
82,436
320,000
$33,059,201
At the request of the commission, $20,000 has been identified in the previously proposed
budget for improvement to beach access points (signage and amenities).
CD -Grant to help fund the phosphorus removal project was awarded after compilation of
proposed budget. 33% matching grant.
® -Grant was awarded after compilation of proposed budget
@ -Grant was awarded after compilation of proposed budget
® -Allocation ofhealthcare costs to Sewer and Sanitation division. Amounts not included
in previous budget proposal.
® -Fiscal Year 2015 project, currently awaiting permitting from the Coast Guard.