Item 4B - Grant Writing ServicesAGENDA ITEM:
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
Continuation of Grant Writing Services
AGENDA ITEM# 4B
SEPTEMBER 28, 2015
SUBMITTED BY: Catherine Berry, Esq., Director of Human Resources CV
DATE: September 17, 2015
STRATEGIC PLAN: None
BACKGROUND: Last year the City issued an RFP for Grant Writing Services and received four
proposals, one of which was chosen and a contract issued, to Langton and Associates. During
the budget workshops this year, the Commission indicated a desire to continue the services of
Langton and Associates for the City's grant-writing needs. Langton has agreed to a renewal of
its contract with the same terms and conditions of the current contract. The services that
Langton and Associates provides to the City are as follows:
• In-Depth Needs Assessment and Strategic Grants Plan
• Determination of Relevant Funding Sources
• Preparation and Submission of Grant Applications
• Technical Assistance on Grant Administration
• Personalized Grant Research and Consultation
• Intergovernmental Relations with Federal and State Governments
• Provide a Semi-Weekly E-Mail Grant Alert
RECOMMENDATION: The Commission should authorize the City Manager to enter into a new
one-year agreement with Langton and Associates, a copy of which is attached, with the same
terms and conditions as contained in the current agreement.
ATTACHMENTS:
BUDGET:
A copy of Langton's RFP proposal is contained in the draft staff report
folder on the 0-Drive and may be accessed by clicking here.
$36,000, which is contained in the 2015-2016 budget.
REVIEWED BY CITY MANAGER: _71....;__:,..;,• _.:::~....,;a-t--r=.!...J;;;t~U<./'=.::L....-------
1
CONSULTING AGREEMENT
AGENDA ITEM# 4B
SEPTEMBER 28, 2015
This consulting agreement made on this _day of September 2015, by and between Langton
Associates, Inc., hereinafter referred to as "Langton", and the City of Atlantic Beach, hereinafter
referred to as "Client" on the following terms and conditions:
RECITALS
WHEREAS, Langton is a Florida corporation engaged in the business of offering
governmental consulting support to municipalities, counties, other governmental bodies and non-
profit corporations, and
WHEREAS, Client is in need of professional services of consulting for the purpose of
obtaining various governmental grants and assistance offered by various governmental agencies
and bodies, and
WHEREAS, the parties are desirous to enter into this contract, to establish a contractual
relationship and set up the fees to be charged by Langton to Client for the services rendered and
to establish the guidelines for consulting work to be performed.
IT IS THEREFORE agreed as follows:
1. Langton agrees to provide professional consulting services to Client for the term of
one (1) year, commencing October 1, 2015 and ending September 30, 2016. Langton agrees to
exercise its best efforts to obtain governmental grants and benefits for client. It is understood,
however, that Langton cannot guarantee results that any certain amount of funds will be obtained
for Client.
2. Pursuant to this agreement Langton agrees to provide specific services as follows:
• In-Depth Needs Assessment and Strategic Grants Plan
• Determination of Relevant Funding Sources
• Preparation and Submission of Grant Applications
• Technical Assistance on Grant Administration
• Personalized Grant Research and Consultation
• Intergovernmental Relations with Federal and State Governments
• Provide a Semi-Weekly E-Mail Grant Alert
3. In exchange for Langton performing these services as established herein and devoting
his time, Client agrees to pay Langton professional fees in the amount of $36,000, in 12 monthly
installments of $3,000.
4. In conjunction with services relating to Client, the Client agrees to pay expenses of
Langton. This shall include, but not be limited to, travel expenses, which shall be air expense on
coach flights, car rental, hotel (at commercial rates) and food (maximum of $25.00 per person
per day). Langton will submit the invoice for these expenses which shall be paid by the 1Oth day
of the following month after submission of the expense report by Langton. Langton will not
AGENDA ITEM# 4B
SEPTEMBER 28, 2015
incur travel expenses without approval of Client.
5. Langton agrees to devote the necessary time and performance of his duties for Client.
Inasmuch as the professional services rendered are of a subjective nature subject to differences of
opinion, mutual confidence and respect are necessary. Accordingly, this contract can be
terminated by either party without cause upon giving of a thirty (30) day notice as follows:
A. As to Langton:
4830 Atlantic Blvd.
Jacksonville, Florida 32207
B. As to Client:
800 Seminole Road
Atlantic Beach, FL 32233
6. Should litigation be necessary to enforce any provision of this agreement then the
prevailing party shall be entitled to recover a reasonable attorney's fee from the other side.
ATTEST: LANGTON ASSOCIATES, INC.
BY: --------------------
Michael Langton, President
ATTEST:
BY: --------------------
Nelson VanLiere, City Manager
City of Atlantic Beach