Item 4C - Ext Contract Landscape MaintenanceAGENDA ITEM:
SUBMITT ED BY:
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
Extension of AmlU al Contract for City Bid No. I 011 -24:
Landscape Mai nt ena nce
AGENDA I TEM tJ 4C
SEPTEMBER 28,20 15
Douglas E. Layton , P.E. {)_, (:/ fl
Director of Public Works L.),. 3 . I c:>j .__--
DATE: August 27, 20 15
BACKGROUND: The annua l co ntract under City Bid No. I 011-24 for La nd scape
Mainte nance of Atlantic Blvd. Medians, Town Ce nt er, Mayport
Rd . Flyover Area s, Mayport Road Medians, City Park s and
Commo n Areas ex pires September 30, 20 15. The contractor,
R&D Land scape & Irr igat io n, Jn c. ha s agreed to renew the contract
for the seco nd of two po ssible r enewa ls at the cu rrent prices.
RECOMMENDATION: Extend th e co nt rac t for one yea r at t he curr ent price s, tetm being
October 1, 2015 to Septemb er 30j 20 16 .
BUDGET: FYI41 5 funds are budged as follow s:
ATTACHMENTS:
00 1-5002-54 1-3400 $ 26,896.00
00 1-5002-54 1-3402 $ 14,100.00
00 1-5002-541 -3403 $ 17,173.00
00 1-6020-572-3400 $ 66,000 .00
$124,169.00
Letter fr om R&D Landscape & Irri ga tion , In c. agreei ng to the
extension of the co ntract.
APPROV ED BY C ITY MANAGER: --~--·-fA_~_..;::;;~----------
Augus t 27 , 2015
Mr. Tom Rowand Jr., President
R&D Landscape & lnigation, Inc .
8850 Corporate Square Court
Jacksonville, FL 32216
AGENDA ITEM #4C
SEPTEMBER 28,20 15
ClTY OF ATLANTIC BEAC H
DEPARTMENT O F PUBLIC WO RKS
1200 Sandpiper L..an t:
Atl anti c Bcil ch, FL 32233-43 18
TELEPHONE: (904) 247-5834
FA X: (904) 247-5834
www .coab.us
Re: Bid 1011-24: Annual Contract for Landscape Maintenance
Dear Mr. Rowand:
The above referenced contract for Bid 10 11-24 expires September 30, 2015. The City would
like to extend the contract for another year, at the current prices. Per bid specifications, this
wou ld be the second of two possible extensions of this contract, term being October l , 2015 tluu
Sep tember 30 , 2016. lf acceptable, please sign below and return to my attention at your earliest
convenience.
We look forward to recommending that we continue our contract with your company.
Sincerely,
~>l~~ Ofis'~ Showman
Contracts , Permits & Admin.
R&D Lands cape & Irrigation, fnc . agrees to extend the contract at the current bid pdces for one
year beginning October 1, 2015 .
Signed
Date
Printed Name of Signer
lit' l ./ L,....:;...
Title of Signer