Annual Budget 2015-2016 v
Proposed
City of
Atlantic Beach, Florida
Annual Budget
2015 – 2016
City of Atlantic Beach, Florida
Annual Budget
2015 - 2016
Mayor
Carolyn Woods
City Commission
Jonathan Daugherty
Maria Mark
Jimmy Hill
Mark Beckenbach
City Attorney
Rich Komando
City Manager
Nelson Van Liere
City Clerk
Donna L. Bartle
City of Atlantic Beach
Annual Budget
Fiscal Year 2015-2016
Table of Contents
Introduction
Budget Message I-VII
Calendar 1
Ad Valorem Tax Millage Resolution 2
Budget Ordinance 3
Combined Summary of All Funds, Revenues and Expenditures 4
Combined Summary of Expenditures by Department 5
Graph of Total Revenues and Expenses by Fund Type 6
Citywide Organizational Charts 7-12
Graph of General Fund Revenues and Expenses 13
Schedule and Graph of 2015 Local Millage Rates 14
Graph of Beaches Millage History 15
Combined Summary of Revenues and Expenditures General Fund 16
General Fund Revenues 17-18
Summary of General Fund Expenditures by Division 19
Summary of Special Revenue Funds 20
Summary of Enterprise Funds 21
Summary of Trust and Agency Funds 22
Governing Body
Summary of Governing Body 24
City Commission 23-24
City Administration
Summary of City Administration 28
City Clerk 29
City Manager 31
Finance 33
Information Technology 35
Human Resources 37
Legal Counsel 39
General Government
Summary of General Government 42
General Government Non-Departmental 44
Building Maintenance 45
Convention Development Tax 47
Half Cent Discretionary Sales Tax 49
Debt Service 51
Miscellaneous Grants 53
Governmental Capital Project Fund 55
Planning, Zoning and Building
Summary of Planning, Zoning and Building 58
Planning and Zoning 60
Community Development Block Grant 61
Building Code Enforcement 63
Tree Protection 67
Code Enforcement 69
Public Safety
Summary of Public Safety 72
Police
Administration 75
Patrol 76
Crime Suppression Unit 77
Investigations 78
Dispatch 79
Animal Control 80
Police School Guards 82
Police Grant Funds 83
Police Special Revenue Fund 85
Fire Department
Summary of Fire Department 87
Fire Control & Rescue 88
Lifeguards 89
Parks and Recreation
Summary of Parks and Recreation 92
Location of City Parks 93
Parks Programs and Special Events 94
Park Maintenance and Improvements 96
Public Works
Summary of Public Works 98
Public Works Administration 99
Street and Road Maintenance 101
Local Option Gas Tax 103
Sanitation 105
Storm Water Utility 108
Fleet Maintenance 111
Public Utilities
Summary of Public Utilities 114
Administrative 118
Water Production 119
Water Distribution 120
Sewer Collection 121
Treatment Division 122
Pension Funds
Summary of Pension Funds 123
General Employee Pension 125
Police Employee Pension 126
Supplemental Information
Budget Policy Highlights 127
Schedule of Inter-fund Transfers 128
Schedule of Cash Balances 129
Element Object Classifications, Account Descriptions 130-137
Long Term Financial Plan 138-150
Glossary 152-156
Introduction
Budget Message
To: The Honorable Mayor and City Commission
From: Nelson Van Liere, City Manager
Date: August 12, 2015
In accordance with the City of Atlantic Beach’s Budget Policy, the recommended budget for
fiscal year 2016 is presented and approved. The document represents a balanced budget
considering projected revenues, expenses and reserves not only for the upcoming year, but
for the next ten years in all major funds.
Budget in Summary
The budget for fiscal year 2016 will begin and end the year with healthy reserve balances at
or exceeding reserve requirements.
The total revenues are estimated at levels close to the current year. Upon examination of the
summary of the entire budget found on page one; you will see that the revenues are
programmed to increase by $1,106,107, from a total of $28,956,532 in the current year
estimate to $30,062,639. The revenues include a small increase in taxes and state shared
revenues while revenues from Water, Sewer, Storm Water and Sanitation are expected to
stay about the same. The largest increase in revenues comes from two grants expected to be
awarded this year. Grants from CDBG and the Florida Inland Navigation District programs
support two large budgeted projects. This budget includes no rate increases.
Of particular interest to citizens are always the property taxes. This year’s budget was based
on keeping the millage rate the same as the current year’s at 3.3285. This should generate a
much needed increase in revenues to the General Fund of about $295,881. This is roughly a
7.3% increase over the current year estimate and includes $63,574 from new construction.
The increase will help compensate for the mandatory increases in the City’s pension
contributions from the General Fund resulting from a change in the interest rate assumption.
The taxable values in Atlantic Beach are $1.368 billion, but are still $112 million below the
2007 values.
I
The total expense budget for 2016 is $33,059,201 representing an increase of $5,962,660
over the current year. This increase is broken down in the summary as follows:
Personnel Services expenses are budgeted to increase $945,080 over the current
year. The increase includes a three percent raise, a 10% increase in health insurance
rates and $406,000 in pension contributions. The expenses are partially off-set by
the differences in pay for various staffing changes and include the difference
between 2015 estimates reduced for vacant positions compared to a fully funded
2016 proposal.
The increase in the budget for merit and cola raises combined is $185,312. The
total for all personnel services related expenses is $10,198,510 and is almost 1/3 of
the budget.
Operating Expenses of $11,126,161 are $70,895 less than the current year
estimate. The largest part of that decrease is due to a large decrease in contract
services for waste disposal from the payment of the past due tipping fees in the
current year.
One of the largest operating expenses in the City is the contract expense for garbage
collection and disposal. This budget includes the increased cost now to cover
tipping fees being paid beginning in June 2015. To offset the increase in cost, the
transfer to the General Fund has been reduced. This helps alleviate the need for a
rate increase.
Capital Outlay expenses total $8,159,330. This is an increase of $5,225,449 over
the current year. The increase is made of two major projects. These are the
Seminole Road Streetscape and Waterline Replacement Project at $1.6 million and
the Public Safety Building at $2.89 million. Those two projects totaling $4,492,700
are carried over from the current year and are under design. Other budgeted
projects include the construction of the ped path along the road to Dutton Island as
part of the Marsh Master Plan for $565,000 of which we hope to secure grant funds
for $270,000 and the reconstruction of Francis Street for $650,000 of which we
hope to have C.D.B.G. pay for the total construction. There are also funds set aside
for various park improvements in Russell, Bull and Veteran’s Parks.
Debt Service expenses are reduced by $80,909 from $2,045,235 to $1,964,326
citywide. This represents payments on a total of $21,618,714 in utility debt recently
refinanced taking advantage of historic low rates.
Transfers Out are generally the movement of funds from the Public Utility Funds
and the Sanitation Fund to the General Fund and the Half Cent Sales Tax Funds to a
project funds. The transfers this year from the Half Cent Sales Tax Fund are to fund
the Marsh Master Plan of $220,000 and the increased cost of the police building
renovation foundation upgrade for $250,000. These are supplemented by a transfer
of $95,000 from the Convention Development Tax Funds which are authorized for
II
recreational improvements. We also are transferring $190,000 from the Gas Tax
Fund to the General Fund to help pay for the Public Works Streets Division budget.
Although the summary above indicates an increase in the total budget of $5,962,660, it
should be noted that this increase in expenditures represents the spending down of funds
accumulated over time specifically for the Police Building and the Seminole Road project.
Without these projects, the budget would reflect an increase over the current year of only
$1,466,220. This increase is possible due to the expected grants from Florida Inland
Navigation District and C.D.B.G. programs totaling $920,000.
I always encourage staff to find new ways to improve our service delivery while keeping
costs down. The long term strategic goals established last year that remain will continue to
be worked on as we focus on the new priorities of 2016. Not every goal requires significant
funding, but they do require considerable time. The 2016 goals will be considerably more
demanding of our time this year. This budget was created with the following priorities in
mind.
Strategic Plan 2014 Quick Update
1. Tipping Fee Resolution - A settlement was reached with Jacksonville reducing the
City’s past due amount by approximately $700,000. The Sanitation contract was
renewed with reduced charges sufficient to keep our rates to the customers the same
and delivering all new containers for recycling and commercial disposal. The
agreement also includes a 50% reduction in the cost of disposal of sludge from our
wastewater plant.
2. Atlantic Beach Country Club Annexation - This goal nears its end as an Interlocal
Service Boundary Agreement was negotiated this year and we now await the final
administrative ordinance to complete the annexation process.
3. Recruitment and Retention of Staff – In some areas, the City is finding it difficult
to hire and retain qualified staff. So far this year, 17 employees have left. Of these,
8 retired. With the economy showing signs of recovery, it is important to offer
competitive wages to attract and retain good employees. This budget proposal
includes a 3% merit increase with a 1% cost of living adjustment to the wage table
that we hope will help. Of the 17 individuals that have left the City so far this year
and some of those were individuals that were hired and terminated within the year.
Although the City benefited financially from the vacant positions, the service
delivery is challenging as we are continually training new staff.
4. Police Building – The Police Building project is under design with a floor plan,
elevations and site plan getting preliminary approval. The contract manager has
been hired. The original budget of 2.6 million has been increased by $300,000 to
include a special foundation due to soil conditions on the building site. Interest
earnings on the original balance help supplement the funding from the Half Cent
Sales Tax Fund.
III
5. Marsh Master Plan Improvements – The progress this year includes the 6th Street
marsh overlook and the Dutton Island handicap friendly kayak launch on the north
end of the island. Both projects are nearing completion. We have also designed the
path along the marsh road to the island and are waiting for final permits and grant
approvals.
6. Mayport Road Corridor – Recently, the City has agreed to work with a consulting
group to go forward with the development of a Community Redevelopment Agency
(CRA) with the purpose of revitalizing the Mayport Road corridor. The project was
funded for $92,000 and will kick-off in the near future with the assembly of a
Tactical Advisory Committee (TAC). We look forward to working with the
community stakeholders in launching this project.
Strategic Planning 2015
In May of the current year, the City Commission and staff worked together to develop a set
of new strategic goals and objectives for the purpose of giving direction to staff as a basis of
funding the City’s Annual Operating Budget within a framework of objectives consistent
with their long term vision.
The process concluded with a number of ideas which were boiled down to six major
priorities to be emphasized in the development of this year’s Annual Operating Budget.
These six priorities are as follows in no particular order:
Planned Development and Redevelopment
A number of priority objectives were discussed including the need to address the City code
of ordinances with respect to zoning and uses that are incompatible within certain zoning
codes and with neighboring zoning designations. This directive can be achieved with
existing staff and counsel and will not have a budget impact, but will take considerable time
of the City Commission, Staff and the Community Development Board. The first of these
initiatives has been forwarded to the Community Development Board recently to begin this
review.
The development of an Atlantic Beach Community Redevelopment Agency or (CRA) was
also a priority. We have already funded and awarded a contract for the consultants to assist
the City in the current year as mentioned above. This too will require dedicated staff time to
work with the Technical Advisory Committee, or (TAC) and the stakeholders to keep this
project moving forward. This effort has already begun in the current year.
Infrastructure
The budget continues the City’s efforts to maintain our infrastructure at an appropriate level.
As stated above, this budget proposal includes two significant projects that are carried over
from the current year. The Seminole Road project was initially programmed to begin
IV
construction in 2015, but was delayed to allow for more community input and Commission
discussion over various design details. The design is nearing 100% and should be ready to
bid out at the beginning of the year. The police building is also carried into next year with
the supplemental funds for an upgraded foundation included. Together, these two projects
alone will be a considerable achievement for the year.
Other significant projects included in the budget are the Francis Street improvements and
the pedestrian path to Dutton Island as part of the Marsh Master Plan. The budget also
includes funds for a phosphorus removal facility at our treatment plant as well as funds for
annual sewer system rehabilitation in the Sea Oats area. Funds for the paving of Seminole
Road from Plaza north to the dead end are included per our pavement management rating
program. We have received a preliminary study to widen Seminole Road for bike lanes and
to address the Seminole Road ditch. The significant additional cost is not included in this
budget and would have to be evaluated before considering funding from fund balance.
The development of pedestrian and bike paths throughout the City shall be examined this
year to come up with a comprehensive plan for future budgets. The staff will also address
the need for a facilities plan for repair, expansion and renovation. The development of a
traffic management plan also received support in discussions and should be addressed this
year. There are sufficient funds included within the budget for assistance with these
projects.
Protection of Natural Resources
With the recent passage of the revised tree ordinance, the City has already taken steps to
protect the tree canopy. The City was awarded a $10,000 grant to write a tree management
program with the help of an arborist. Our Tree Mitigation Fund is growing and together
with the plan, we should see significant improvement in this area. The City Commission
also expressed an interest in the development of a parks master plan. This plan would
involve a variety of components including land acquisition and utilization for both passive
and active parks. This would also include elements of the Marsh Master Plan already being
considered. Some of this work may be included in the CRA Needs Assessment Study.
Shoreline preservation is of significant importance to Atlantic Beach and fortunately the
County has recently been awarded $13.6 million in Federal Work Plan Funds to award a
renourishment contract in fiscal year 2016. The project will include the beaches of Hanna
Park, Atlantic Beach, Neptune Beach and Jacksonville Beach. The project is expected to be
awarded in June of 2016 and be completed by October 1, 2016.
Public Safety
The Commission expressed interest in expanding the Community Oriented Policing
concepts throughout the entire department. This philosophy is already being conveyed to
the officers and will continue to be emphasized.
Review of lifeguard coverage is always important each year to ensure the safety of the
public. Tower placement and length of coverage will be assessed this off season to
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determine if changes are necessary. If the Shore Preservation Project gets underway, this
will cause some concern for the lifeguards with the equipment on the beach.
The Public Safety Department has already been working with the City of Jacksonville on the
possibilities of sharing information technology related to police software. We anticipate
that these efforts will possibly help us avoid a major upgrade to our reporting system and we
should save significant funds.
Operational Excellence
The top objective to achieve operational excellence was determined to be the development
of a succession plan for employees. The City has the resources to develop a plan in-house.
Components of the plan include appropriate pay for the assigned job duties. This proposal
includes a salary increase and some shifting of duties. It also provides numerous training
opportunities for the employees. These and other components will be addressed in a formal
plan that can be discussed and funded with each budget cycle with the retention of good
employees in mind.
The City is in very good financial condition and will continue to spend wisely and budget
conservatively. Each department will continue to evaluate all purchases for appropriateness
and alternatives for better ways to get the job done. We make every effort to train the
employees so that they can be experts in their area and to equip them with everything they
need to get the jobs done efficiently. In this proposal is the recommendation for a vacuum
truck for sewer clogs and storm drain maintenance. This will allow our crews to respond
and cut costs by not relying on a private company to respond. A full cost benefit analysis
will be completed before the purchase is authorized.
Citizen Engagement
The City of Atlantic Beach should be proud of the many ways that citizens can become
involved in our government. Communication with the citizens is vital to getting them
interested and involved. The City will review our methods of external communication for
ways to improve our message delivery and content. We need to promote our successes
better. One way to do this would be to refocus our Town Hall meetings by increasing
notification and giving them an agenda of topics for discussion.
Conclusion
Our City is in very good financial condition with healthy reserves in the General Fund and
in all other major funds. This is a result of consistent conservative budgeting and wise
spending. Each of our management staff have worked hard to assemble this spending plan
to incorporate the goals and objectives highlighted as a result of Strategic Planning
workshops. With an almost entirely new management team, we are still working out many
of the ideas presented as they learn what their staff is capable of doing and will continue to
find ways to deliver service in the manner that citizens and business owners are accustom to.
As always, there are more ideas and projects than time or money will allow for. This budget
was balanced using the same millage rate. The pension unfunded liability will affect the
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City of Atlantic Beach
Budget Calendar
Fiscal Year 2015-2016
Date Required Action Responsibility
April -TBD
Propose April
20th or 23rd
Strategic Planning and/or Pre-Budget Preparation Workshop Department Heads
Finance Director
City Manager
City Commission
March 25 to
April 30
Update Ten Year CIP Requirements To Finance Director Department Heads
March 25 to
April 30
Preparation of budget requests on-line, current year budget review. Department Heads
May 1 to May
25
Review of on-line requests, CIP Requests, Meetings with Department
Heads for explanations and justifications. Program pages are also to
be included in discussions.
Department Heads
Finance Director
City Manager
May 25 to
July 1
Preparation of Proposed Budget, follow-up meetings with City
Manager and Finance Director
Department Heads
Finance Director
City Manager
June 23 to
July 31
State Revenue Sharing Estimates provided Department of
Revenue
July 1 Receive Certification of Taxable Value Property Appraiser
July 8 or July
22
City Manager to propose millage rate on DR-420 and schedule a
public hearing to consider the Tentative Millage and Tentative
Budget. This information is to be presented to the property appraiser
within 35 days from the date of certification, (August 4th ).
City Manager
August 4 Proposed Budget submitted to the City Commission City Manager
Finance Director
August 24 Tax notifications to be mailed within 55 days of Certification, (TRIM
notice of proposed property taxes).
Property Appraiser
August 12 to
August 19th
The City Commission holds workshops to review the Proposed
Budget. The meetings are held at 5:00pm and last about three hours
each.
Proposed August 12th and August 19th – Both are on a Wednesday
Department Heads
Finance Director
City Manager
City Commission
August 22 to
September 5
Advertise in newspaper for public hearing on adoption of Tentative
Budget and Proposed Millage (The property appraiser also notified
property owners).
Finance Director
City Clerk
Property Appraiser
September 14 Hold Public Hearing to adopt the Tentative Budget and Millage (F.S.
200.065).
City Commission
September 26 Publish TRIM notice in public newspaper Finance Director
September 28 Hold Final Hearing to approve Budget and Millage Rate City Commission
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0 0 0
0 0 0
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City of Atlantic Beach
Combined Summary of Revenues and Expenditures
Summary of all Funds
Actual Actual Estimate Budget Increase
2012-2013 2013-2014 2014-2015 2015-2016 (Decrease)
Cash Forward 37,492,961 39,178,618 40,401,341 41,925,600 1,524,259
Revenues
General Fund 11,109,663 11,204,899 11,348,292 11,722,799 374,507
Special Revenue Funds 1,486,435 1,560,069 1,447,054 2,127,196 680,142
Debt Service Fund 69,790
Capital Project Fund (54,636) 364,822 349,999 855,000 505,001
Enterprise Funds 11,505,531 12,182,098 12,266,518 11,490,883 (775,635)
Trust and Agency Funds 3,176,999 3,105,080 3,544,669 3,866,761 322,092
Total Revenues 27,293,783 28,416,968 28,956,532 30,062,639 1,106,107
Other Financing Sources 164,214 388,758
Total Resources 64,950,958 67,984,345 69,357,873 71,988,239 2,630,366
Expenditures
General Fund 10,748,328 10,861,273 11,589,960 11,722,799 132,839
Special Revenue Funds 1,038,260 1,418,672 1,522,290 2,396,850 874,560
Debt Service Fund 72,028 73,113
Capital Project Fund 98,073 631,716 3,457,700 2,825,984
Enterprise Funds 11,058,947 12,446,983 11,715,286 13,873,304 2,138,018
Trust and Agency Funds 1,638,006 1,448,128 1,617,289 1,608,548 (8,741)
DIVISION TOTALS 24,555,569 26,346,241 27,076,541 33,059,201 5,962,660
Other Financing Uses 1,216,774 1,236,762 355,732 (355,732)
Cash Reserves 39,178,618 40,401,341 41,925,600 38,929,038 (2,996,562)
Total Expenses and Cash 64,950,961 67,984,344 69,357,873 71,988,239 2,610,366
Resource Allocation
Personnel Services 9,313,416 9,149,396 9,253,450 10,198,510 945,060
Operating Expenses 9,710,687 10,119,154 11,197,056 11,126,161 (70,895)
Capital Outlay 1,751,997 3,299,043 2,913,881 8,159,330 5,225,449
Debt Service 2,450,015 2,151,646 2,045,235 1,964,326 (80,909)
Transfers 1,329,454 1,627,003 1,666,919 1,610,874 (56,045)
Total 24,555,569 26,346,241 27,076,541 33,059,201 5,962,660
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Summary of All Departments
Combined Summary of Expenses
Expenses:
Actual
2012-2013
Actual
2013-2014
Estimate
2014-2015
Budget
2015-2016
Increase
(Decrease)
Governing Body
City Administration
General Government
Planning and Building
Public Safety
Parks and Recreation
Public Works
Public Utilities
Pension
40,225
2,183,784
1,293,813
522,770
4,957,080
1,035,707
4,506,857
8,197,325
1,638,006
38,323
2,487,038
1,360,409
549,192
5,075,628
1,159,263
5,009,597
9,218,664
1,448,128
41,315
2,508,734
2,341,394
763,137
5,217,918
1,271,066
5,298,081
8,017,607
1,617,289
40,384
2,418,498
5,115,740
1,337,724
5,813,259
1,286,900
5,368,085
10,070,063
1,608,548
(931)
(90,236)
2,774,346
554,587
595,341
15,834
70,004
2,052,456
(8,741)
Total Expenses 24,375,567 26,346,241 27,076,541 33,059,201 5,962,660
Resource Allocation:
Personnel Services
Operating Expenses
Capital Outlay
Debt Service
Transfers
Total Resource Allocation:
9,313,416
9,530,685
1,751,997
2,450,015
1,329,454
24,375,567
9,149,396
10,119,154
3,299,043
2,154,099
1,624,550
26,346,241
9,253,450
11,197,056
2,913,881
2,045,235
1,666,919
27,076,541
10,198,510
11,126,161
8,159,330
1,964,326
1,610,874
33,059,201
945,060
(70,895)
5,225,449
(80,909)
(56,045)
5,962,660
Summary of Authorized Positions
2014-2015 2015-2016
Department
Governing Body
City Administration
General Government
5.00
21.00
2.55
5.00
21.00
2.55
Planning and Building
Public Safety
Parks and Recreation
7.75
62.00
11.00
7.75
62.00
11.00
Public Works 16.50 16.50
Public Utilities 24.70 25.70
Pension 0.00 0.00
150.50 151.50
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CITY OF ATLANTIC BEACH
TOTAL REVENUES AND EXPENDITURES
BY FUND TYPE
2.84% 0.00%
Total 2016 Revenues
38.99%
7.08%
38.22%
12.86%
General Fund Special Revenue Funds
Governmental Projects Debt Service Funds
Enterprise Funds Trust Funds
35.46%
7.25%
10.46%
0.00%
41.97%
4.87%
Total 2016 Expenses
General Fund Special Revenue Funds
Gov. Capital Projects Debt Service Funds
Enterprise Funds Trust Funds
6
CITY OF ATLANTIC BEACH
Organizational Charts
City Manager
Executive
Assistant
Public
Safety
Recreation
&
Activities
Finance
&
Admin.
Public
Works
Information
Technology
Building,
Planning
& Zoning
Human
Resources
City Clerk
Administrative
Assistant Records Clerk
7
CITY OF ATLANTIC BEACH
ORGANIZATIONAL CHART
FINANCE AND ADMINISTRATION
FINANCE
DIRECTOR
UTILITY
BILLING
SUPERVISOR
DEPUTY FINANCE
DIRECTOR
CUSTOMER
SERVICE
SUPERVISOR
CUSTOMER
SERVICES
REPRESENTATIVES
(2.0)
UTILITY
SPECIALIST ACCOUNTANT PURCHASING
AGENT
ACCOUNTS
PAYABLE
CLERK
8
CITY OF ATLANTIC BEACH
ORGANIZATIONAL CHART
PUBLIC WORKS DEPARTMENT
PUBLIC
WORKS
DIRECTOR
Deputy
Public
Works
Director
(PW)
Deputy
Public
Works
Director
(PU)
Inspector Administrative
Assistant
Dispatcher
PT Clerk
Streets/
Stormwater
Supervisor
Parks/
Beautification
Supervisor
Permit
Coordinator &
Building
Maint.
Heavy
Equip.
Operator
(2)
General
Maint.
Worker
(5)
Park Ranger
II (2)
Park Ranger I
(3)
Landscape &
Park Maint.
Building
Maint.
Tech.
Painter
Dist/Coll
Div. Dir
Dist/Coll
Operator
(5)
Lift
Station
Tech.
Meter
Reader (2)
GIS/CC
Tech.
Plants
Div. Dir
WW Super
intendent
Water
Super
intendent
Heavy
Equip.
Operator
W/WW
Treatment
Plant
Operator (7)
(rotating)
9
CITY OF ATLANTIC BEACH
ORGANIZATIONAL CHART
PUBLIC SAFETY DEPARTMENT
Director of Public
Safety
1
Admin Asst.
1
Life Guard
Captain
1
Life Guard
Supervisors
3
Life Guards
30
Support Services
Commander
1
ECO’s
5
ECO
Supervisor
1
Operations
Commander
1
Patrol
Lieutenant
1
Patrol
Lieutenant
1
A Squad
Patrol
Sergeant
1
C Squad
Patrol
Sergeant
1
A Squad
Patrol
Officers
3
COPS
Officer
1
B Squad
Patrol
Sergeant
1
D Squad
Patrol
Sergeant
1
B Squad
Patrol
Officers
3
D Squad
Patrol
Officers
3
C Squad
Patrol
Officers
3
Investigations
Sergeant
1
General
Investigations
2
CSU
Detectives
2
Office
Manager
1
Services/
Special Project
Sergeant
1
Records
Staff
2
Property &
Evidence
1
Animal
Control
2
Crossing
Guards
2
10
CITY OF ATLANTIC BEACH
ORGANIZATIONAL CHART
PARKS & RECREATION DEPARTMENT
PARKS & RECREATION
DIRECTOR
RECREATION LEADER
PART TIME
ADMINISTRATIVE
ASSISTANT
RECREATION
COORDINATOR
RECREATION LEADER
PART TIME
Information Technology Department
COMPUTER NETWORK
DIRECTOR
COMPUTER NETWORK &
PC SERVER TECHNICIAN
(2)
11
CITY OF ATLANTIC BEACH
ORGANIZATIONAL CHART
PLANNING ZONING AND BUILDING DEPARTMENT
BUILDING AND ZONING
DIRECTOR
PRINCIPAL PLANNER CODE
ENFORCEMENT
OFFICER
BUILDING PERMIT
TECHNICIAN /
CLERK II
BUILDING OFFICIAL
BUILDING
INSPECTOR
RECEPTIONIST/
PERMITS CLERK (2)
HUMAN RESOURCES DEPARTMENT
HUMAN RESOURCES
DIRECTOR
HUMAN RESOURCES
ASSISTANT
12
CITY OF ATLANTIC BEACH
TOTAL REVENUES AND EXPENDITURES
GENERAL FUND
Total 2016 General Fund Revenues
37.12%
7.71% 15.18% 8.92%
0.71%
19.27%
1.40% 9.71%
Ad Valorem Taxes Licenses and Permits
Intergovernmental Interfund Transfers
Fines and Forfeitures Charges for Services
Miscellaneous Utility, & Business Taxes
Total 2016 General Fund Expenses
20.98% 1.27%
4.16%
49.20%
13.42%
10.98%
City Administration Planning and Development
General Government Public Safety
Public Works Parks and Recreation
13
Summary of 2015 Millages
Urban
Service School Duval Water Inland
District District Board County Management Navigation Total
Jacksonville 0.0000 7.1170 11.4419 0.3023 0.0320 18.8932
Atlantic Beach 3.3285 7.1170 8.1512 0.3023 0.0320 18.9310
Neptune Beach 3.3656 7.1170 8.1512 0.3023 0.0320 18.9681
Jax Beach 3.8947 7.1170 8.1512 0.3023 0.0320 19.4972
Town of Baldwin 3.0380 7.1170 9.6312 0.3023 0.0320 20.1205
18.8932 18.9310 18.9681
19.4972
20.1205
18.2000
18.4000
18.6000
18.8000
19.0000
19.2000
19.4000
19.6000
19.8000
20.0000
20.2000
20.4000
Jacksonville Atlantic Beach Neptune Beach Jax Beach Town of Baldwin
CITY OF ATLANTIC BEACH
2015 Total Proposed Millages
School Board
37.59%
Duval County
43.06%
Water Management
District.
2.57%
Atlantic Beach
17.58%
Florida Inland
Navigation
0.17%
CITY OF ATLANTIC BEACH
Office of the Property Appraiser Proposed 2015 Millages
14
2 000
2.500
3.000
3.500
4.000
4.500
City of Atlantic Beach
Multi Year Operating Millages
0.000
0.500
1.000
1.500
2.000
2009 2010 2011 2012 2013 2014 2015
Neptune Beach Atlantic Beach Jacksonville Beach
15
Proposed
0
0 0
City of Atlantic Beach
Combined Summary of Revenues and Expenditures
General Fund
Actual Actual Estimate Budget Increase
2012-2013 2013-2014 2014-2015 2015-2016 (Decrease)
Cash Forward 5,999,741 6,178,222 6,178,222 5,936,554 (241,668)
Revenues
Taxes 5,069,751 5,044,296 5,191,889 5,489,037 297,148
Licenses and Permits 830,708 863,978 880,975 903,350 22,375
Intergovernmental Revenues 1,567,424 1,634,354 1,686,170 1,779,142 92,972
Charges for Services 2,160,863 2,199,887 2,327,535 2,258,765 (68,770)
Fines and Forfeitures 224,758 94,534 83,220 82,900 (320)
Miscellaneous 280,706 301,347 179,293 163,731 (15,562)
Interfund Transfers 975,454 1,066,503 999,210 1,045,874 46,664
Total Revenues 11,109,663 11,204,899 11,348,292 11,722,799 374,507
Other Financing Sources
Total Resources 17,109,404 17,383,121 17,526,514 17,659,353 132,839
Expenditures
City Administration 2,404,011 2,525,361 2,550,049 2,458,882 (91,167)
Community Development 151,766 116,794 250,710 149,364 (101,346)
General Government 782,696 389,280 804,680 487,240 (317,440)
Public Safety 4,916,805 5,011,809 5,167,154 5,767,701 600,547
Public Works 1,457,343 1,658,766 1,546,301 1,572,712 26,411
Parks, Recreation & Beautification 1,035,707 1,159,263 1,271,066 1,286,900 15,834
DIVISION TOTALS 10,748,328 10,861,273 11,589,960 11,722,799 132,839
Other Financing Uses 182,855 343,626
Cash Reserves 6,178,222 6,178,222 5,936,554 5,936,554
Total Expenses and Cash 17,109,405 17,383,121 17,526,514 17,659,353 132,839
Resource Allocation
Personnel Services 7,002,341 6,889,649 6,820,003 7,453,033 633,030
Operating Expenses 3,168,635 3,468,984 3,811,612 3,891,136 79,524
Capital Outlay 546,352 502,639 635,636 378,630 (257,006)
Debt Service
Transfers 31,000 322,709 (322,709)
Total 10,748,328 10,861,273 11,589,960 11,722,799 132,839
16
Proposed
0
0
0 0 0
0
0 0 0
0
0
0
0 0
0 0
City of Atlantic Beach
Summary of Revenues
General Fund
Actual
2012-2013
Actual
2013-2014
Estimate
2014-2015
Budget
2015-2016
Increase
(Decrease)
Taxes
Ad Valorem Tax
Utility Service Tax
Electricity
Propane, Natural Gas & Fuel Oil
Subtotal-Utility Service Tax
3,843,755
459,672
49,527
509,198
3,908,365
473,097
16,940
490,037
4,055,229
475,000
15,660
490,660
4,351,110
480,000
15,660
495,660
295,881
5,000
5,000
Communication Services Tax
Local Business Tax
576,839
139,959
522,654
123,240
524,000
122,000
517,267
125,000
(6,733)
3,000
Total Taxes 5,069,751 5,044,296 5,191,889 5,489,037 297,148
Permits, Fees, & Assessments
Building Permits
Franchise Fees
Electricity
Natural Gas
Subtotal-Franchise Fees
799,803
9,629
809,433
826,988
9,398
836,386
850,000
10,000
860,000
870,000
10,000
880,000
20,000
20,000
Impact Fees-Transportation
Other Permits and Fees
Plan Review & Other Fees 21,275 27,592 20,975 23,350 2,375
Total Permits, Fees, & Assessments 830,708 863,978 880,975 903,350 22,375
Intergovernmental Revenues
Federal Grants
Public Safety
Economic Environment (FEMA)
Subtotal-Federal Grants
State Grants
Economic Environment (FEMA)
1,583
1,583
2,624
2,624
State-Shared Revenues
State Revenue Sharing Proceeds
Mobile Home License Tax
Alcoholic Beverage License Tax
Local Govt Half-Cent Sales Tax
Motor Fuel Tax Rebate
Subtotal-State-Shared Revenues
Local Grants
Public Safety
Recreation
Subtotal-Local Grants
385,715
8,722
10,856
1,156,129
4,369
1,565,792
50
50
402,136
7,890
9,434
1,208,547
3,722
1,631,729
394,820
7,500
11,100
1,269,000
3,500
1,685,920
250
250
433,547
7,500
11,100
1,323,245
3,500
1,778,892
250
250
38,727
54,245
92,972
Total Intergovernmental Revenues 1,567,424 1,634,354 1,686,170 1,779,142 92,972
17
Proposed
0
0
0
0
0
0
0
0
City of Atlantic Beach
Summary of Revenues
General Fund
Actual Actual Estimate Budget Increase
2012-2013 2013-2014 2014-2015 2015-2016 (Decrease)
Charges for Services
Internal Service Fund Charges 1,435,569 1,443,440 1,549,137 1,491,637 (57,500)
Other Genl Govt Charges & Fees 5,985 6,762 4,560 4,560
Service Charges
Public Safety 335,399 342,415 350,327 330,078 (20,249)
Parking Facilities 6,013 6,124 6,000 6,000
Other Transportation 109,487 119,393 128,945 130,630 1,685
Animal Control 6,478 8,525 8,750 8,750
Lifeguard & Beach Maintenance 206,762 212,695 218,806 225,100 6,294
Recreation & Cultural Events 9,442 8,170 10,210 10,210
Recreation Facilities 45,728 52,362 50,800 51,800 1,000
Total Charges for Services 2,160,863 2,199,887 2,327,535 2,258,765 (68,770)
Judgments, Fines, & Forfeits
Fines
Traffic 61,197 48,708 50,000 50,000
Parking 31,100 28,650 22,000 22,000
Dog 464 1,065 900 900
Other 131,997 16,111 10,320 10,000 (320)
Subtotal-Fines 224,758 94,534 83,220 82,900 (320)
Total Judgments, Fines & Forfeits 224,758 94,534 83,220 82,900 (320)
Miscellaneous Revenues
Interest (128,430) 215,548 110,250 118,731 8,481
Disposition of Fixed Assets 28,678 24,000 20,000 (4,000)
Donations from Private Sources 346,988 13,348 18,770 15,000 (3,770)
Settlements & Insurance Reimburse 45,754 6,020 16,079 5,000 (11,079)
Other 16,393 37,753 10,194 5,000 (5,194)
Total Miscellaneous Revenues 280,706 301,347 179,293 163,731 (15,562)
Other Sources
Transfer from Miscellaneous 5,196 5,483 1,000 5,050 4,050
Transfer from GasTax 72,500 155,225 160,000 190,000 30,000
Contribution from Water Fund 205,534 205,534 196,230 194,732 (1,498)
Contribution from Sewer Fund 424,326 424,326 418,937 426,358 7,421
Contribution from Sanitation Fund 267,898 275,935 223,043 229,734 6,691
Total Other Sources 975,454 1,066,503 999,210 1,045,874 46,664
Grand Total 11,109,663 11,204,899 11,348,292 11,722,799 374,507
18
P
0 0
City of Atlantic Beach
Summary of Expenditures by Division
General Fund
Actual Actual Estimate Budget Increase
2012-2013 2013-2014 2014-2015 2015-2016 (Decrease)
City Administration
City Commission 40,225 38,323 41,315 40,384 (931)
City Manager 263,366 334,769 239,472 244,939 5,467
City Clerk 271,100 235,725 279,582 277,768 (1,814)
Finance and Administration 1,022,788 906,966 851,779 887,601 35,822
Information Technology 467,151 693,500 820,558 701,149 (119,409)
Human Resources 187,272 173,539 196,343 211,041 14,698
Legal Counsel 152,109 142,539 121,000 96,000 (25,000)
Total 2,404,011 2,525,361 2,550,049 2,458,882 -91,167
Planning and Zoning 151,766 116,794 250,710 149,364 -101,346
General Government 782,696 389,280 804,680 487,240 -317,440
Police Department
Administration 501,013 576,333 586,688 685,848 99,160
Patrol 2,314,986 2,314,198 2,447,777 2,882,028 434,251
Crime Suppression Unit 229,614 206,943 206,857 203,789 (3,068)
Detective 181,278 192,743 176,512 146,879 (29,633)
Dispatch 284,191 248,754 277,359 332,433 55,074
Animal Control 93,470 124,393 95,659 96,887 1,228
School Crossing Guards 10,717 9,858 9,643 9,890 247
Total 3,615,269 3,673,222 3,800,495 4,357,754 557,259
Fire
Fire Control / Rescue 1,020,036 1,050,048 1,083,254 1,113,554 30,300
Lifeguards 194,001 231,250 231,084 227,901 (3,183)
Total 1,214,037 1,281,298 1,314,338 1,341,455 27,117
Code Enforcement 87,498 57,289 52,321 68,492 16,171
Public Works
Administration 473,932 605,804 502,873 464,605 (38,268)
Fleet Maintenance 238,451 249,786 269,624 275,090 5,466
Streets and Road Maintenance 744,960 803,176 773,804 833,017 59,213
1,457,343 1,658,766 1,546,301 1,572,712 26,411
Parks and Recreation
Administration and Activities 388,147 365,228 354,246 372,506 18,260
Beautification 53,106 59,995 6,889
Maintenance 647,560 794,035 863,714 854,399 (9,315)
Total 1,035,707 1,159,263 1,271,066 1,286,900 15,834
Grand Total 10,748,328 10,861,273 11,589,960 11,722,799 132,839
19
Proposed
0
0
0 0 0
0 0 0 0
0 0
0 0 0
City of Atlantic Beach
Combined Summary of Revenues and Expenditures
Special Revenue Funds
Actual Actual Estimate Budget Increase
2012-2013 2013-2014 2014-2015 2015-2016 (Decrease)
Cash Forward 204,322 680,559 748,392 673,156 (75,236)
Revenues
Community Dev. Block Grant 22,291 132,856 91,386 650,000 558,614
Convention Dev. Tax Fund 88,899 103,665 90,900 96,307 5,407
Better Jax Half Cent Sales Tax 677,374 732,371 722,000 790,128 68,128
Local Option Gas Tax Fund 417,835 432,188 437,309 461,611 24,302
Police Grant Funds 81,225 83,375 74,085 70,000 (4,085)
Police Special Revenue Funds 27,214 59,253 19,241 19,150 (91)
Grant Funds - Miscellaneous 171,596 8,180 6,000 (6,000)
Tree Protection Fund 8,180 6,133 5,000 (1,133)
Total Revenues 1,486,435 1,560,069 1,447,054 2,092,196 645,142
Other Financing Sources 42,079 199
Total Resources 1,732,836 2,240,827 2,195,446 2,765,352 569,906
Expenditures
Community Dev. Block Grant 22,291 132,856 91,386 650,000 558,614
Convention Dev. Tax Fund 32,890 125,500 85,000 95,000 10,000
Better Jax Half Cent Sales Tax 382,049 674,443 819,998 1,075,800 255,802
Local Option Gas Tax Fund 449,107 364,765 410,000 450,000 40,000
Police Grant Funds 81,225 83,375 74,085 70,000 (4,085)
Police Special Revenue Funds 46,548 37,733 29,000 44,050 15,050
Grant Funds - Miscellaneous 24,150
Tree Protection Fund 12,821 12,000 (821)
DIVISION TOTALS 1,038,260 1,418,672 1,522,290 2,396,850 874,560
Other Financing Uses 14,017 73,761
Cash Reserves 680,559 748,392 673,156 368,502 (304,654)
Total Expenses and Cash 1,732,836 2,240,826 2,195,446 2,765,352 569,906
Resource Allocation
Personnel Services 78,440 81,205 71,321 70,000 (1,321)
Operating Expenses 337,272 320,181 373,585 391,800 18,215
Capital Outlay 221,852 298,531 571,384 1,175,000 603,616
Debt Service
Transfers 400,696 718,755 506,000 760,050 254,050
Total 1,038,260 1,418,672 1,522,290 2,396,850 874,560
20
Proposed
0 0 0
0
City of Atlantic Beach
Combined Summary of Revenues and Expenditures
Enterprise Funds
Actual Actual Estimate Budget Increase
2012-2013 2013-2014 2014-2015 2015-2016 (Decrease)
Cash Forward 8,514,927 8,050,446 7,315,608 7,511,108 195,500
Revenues
Water Utility 2,969,566 3,233,913 3,137,599 3,142,363 4,764
Sewer Utility 5,378,295 5,524,139 5,380,718 5,193,348 (187,370)
Sanitation 1,784,531 1,809,691 2,148,684 1,840,330 (308,354)
Storm Water Utility 1,074,115 1,186,804 1,143,792 875,708 (268,084)
Building Code Enforcement 299,024 427,551 455,725 439,134 (16,591)
Total Revenues 11,505,531 12,182,098 12,266,518 11,490,883 (775,635)
Other Financing Sources 10,890 349,420
Total Resources 20,031,348 20,581,964 19,582,126 19,001,991 (580,135)
Expenditures
Water Utility 2,871,562 3,001,823 2,998,720 3,944,975 946,255
Sewer Utility 5,325,764 6,216,841 5,018,887 6,125,088 1,106,201
Sanitation 1,765,164 1,823,365 2,128,215 1,838,051 (290,164)
Storm Water Utility 835,243 1,162,701 1,213,565 1,507,322 293,757
Building Code Enforcement 261,215 242,253 355,899 457,868 81,969
DIVISION TOTALS 11,058,947 12,446,983 11,715,286 13,873,304 2,138,018
Other Financing Uses 921,955 819,374 355,732 (355,732)
Cash Reserves 8,050,446 7,315,608 7,511,108 5,128,687 (2,382,421)
Total Expenses and Cash 20,031,348 20,581,964 19,582,126 19,001,991 (600,135)
Resource Allocation
Personnel Services 2,232,635 2,178,541 2,362,126 2,675,477 313,351
Operating Expenses 4,566,774 4,881,861 5,394,570 5,234,677 (159,893)
Capital Outlay 983,794 2,399,799 1,075,145 3,148,000 2,052,855
Debt Service 2,377,987 2,080,986 2,045,235 1,964,326 (80,909)
Transfers 897,758 905,795 838,210 850,824 12,614
Total 11,058,947 12,446,983 11,715,286 13,873,304 2,138,018
21
0 0.00 0 0 0
Proposed
0 0 0
0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
City of Atlantic Beach
Combined Summary of Revenues and Expenditures
Trust and Agency Funds
Actual
2012-2013
Actual
2013-2014
Estimate
2014-2015
Budget
2015-2016
Increase
(Decrease)
Cash Forward 19,919,755 21,472,048 23,168,140 25,095,520 1,927,380
Revenues
General Employee Pension
Police Employee Pension
2,046,751
1,130,248
1,863,956
1,241,125
2,107,613
1,437,056
2,336,217
1,530,544
228,604
93,488
Total Revenues 3,176,999 3,105,080 3,544,669 3,866,761 322,092
Other Financing Sources 111,245 39,139
Total Resources 23,207,999 24,616,267 26,712,809 28,962,281 2,249,472
Expenditures
General Employee Pension
Police Employee Pension
932,397
705,610
804,479
643,649
991,133
626,156
986,941
621,607
(4,192)
(4,549)
DIVISION TOTALS 1,638,006 1,448,128 1,617,289 1,608,548 (8,741)
Other Financing Uses 97,947
Cash Reserves 21,472,048 23,168,140 25,095,520 27,353,733 2,258,213
Total Expenses and Cash 23,208,001 24,616,268 26,712,809 28,962,281 2,249,472
Resource Allocation
Personnel Services
Operating Expenses
Capital Outlay
Debt Service
Transfers
1,638,006 1,448,128 1,617,289 1,608,548 (8,741)
Total 1,638,006 1,448,128 1,617,289 1,608,548 (8,741)
22
23
Governing Body
Proposed
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
Governing Body
Combined Summary of Revenues and Expenses
Actual
2012-2013
Actual
2013-2014
Estimate
2014-2015
Budget
2015-2016
Increase
(Decrease)
Revenues:
General Fund Resources
Total Revenues
40,225
40,225
38,323
38,323
41,315
41,315
40,384
40,384
(931)
(931)
Expenses:
City Commission
Total Expenses
40,225
40,225
38,323
38,323
41,315
41,315
40,384
40,384
(931)
(931)
Resource Allocation:
Personnel Services
Operating Expenses
Capital Outlay
Debt Service
Transfers
35,147
5,079
35,160
3,163
35,635
5,680
35,204
5,180
(431)
(500)
Total Resource Allocation: 40,225 38,323 41,315 40,384 (931)
Summary of Authorized Positions
City Commission
Mayor
City Commissioner
2014-2015
1
4
5
2015-2016
1
4
5
Appointed Boards
Code Enforcement Board
Community Development Board
Pension Board of Trustees (2)
24
City Commission
Purpose:
The City Commission is the legislative and policy making body of the City. The City
Commission is comprised of an elected Mayor/Commissioner, who serves two-year
terms, and four City Commissioners who serve four-year terms. The City Commission is
responsible for appointing the City Manager, City Clerk and City Attorney; adopting an
operating budget for the City; establishing boards and committees as necessary and
appointing the members thereof; passing ordinances and laws for the preservation of the
public peace and order; and adopting zoning standards for the City.
Mission Statement:
It is the intention of the City Commission to ensure that the City maintains and improves
the residential quality of life now enjoyed by residents.
Issues, Trends and Highlights:
• In order to ensure that the mission of the City is carried out, the City Commission holds
annual budget workshops and solicits input from city boards, city staff, and citizens for
Commission consideration.
• Four times a year, members of the City Commission hold Town Hall meetings to discuss
matters of interest to the public.
• Included in the FY16 budget is a 1% raise for the Commission per the City code of
ordinances to be based on the annual consumer price index.
25
Proposed
- - -
- - -
- - - -
- - - -
- - - -
- - - -
-
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
- - -
- -
- - - -
- - -
- - -
- - -
- - -
- - -
- - - - -
- - -
- - -
- - -
- - - - -
- - - - -
Governing Body
City Commission
PERSONNEL SERVCES
Actual
2012-2013
Actual
2013-2014
Estimate
2014-2015
Budget
2015-2016
Increase
(Decrease)
Wages
Salaries and Wages
Overtime
Special Pay
Sub-Total
Benefits
FICA
Pension
Health and Life Insurance
Worker and Unemploy Comp
Sub-Total
32,580
32,580
2,493
74
2,567
32,580
32,580
2,493
88
2,581
32,969
32,969
2,526
140
2,666
32,617
32,617
2,498
89
2,587
(352)
(352)
(28)
(51)
(79)
Total Wages and Benefits 35,147 35,160 35,635 35,204 (431)
OPERATING EXPENSES
Professional Services
Contract Services
Local Travel
Communications
Postage
Utilities
Rentals and Leases
Insurance
Repairs and Maintenance
Printing and Publishing
Advertising and Promotions
Other Current Charges
Office Supplies
Operating Supplies
Books, Training, Memberships
Internal Service Charges
758
7
4,314
51
178
188
257
2,489
500
30
250
4,900
500
30
250
4,400 (500)
Total Operating Expenses 5,079 3,163 5,680 5,180 (500)
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements
Vehicles
Equipment
Total Capital Outlay
DEBT SERVICE
Principal
Interest
Other
Total Debt Service
TRANSFERS
To
To
Total Transfers
DIVISION TOTALS 40,225 38,323 41,315 40,384 (931)
26
City Administration
Proposed
0 0 0 0 0
City Administration
Combined Summary of Revenues and Expenses
Actual Actual Estimate
2012-2013 2013-2014 2014-2015
Revenues:
General Fund Resources 2,363,786 2,487,038 2,508,734
Total Revenues 2,363,786 2,487,038 2,508,734
Expenses:
City Clerk 271,100 235,725 279,582
City Manager 263,366 334,769 239,472
Finance and Accounting 1,022,788 906,966 851,779
Information Technology 467,151 693,500 820,558
Human Resources 187,272 173,539 196,343
Legal Counsel 152,109 142,539 121,000
Total Expenses 2,363,786 2,487,038 2,508,734
Resource Allocation:
Personal Services 1,745,030 1,743,588 1,611,640
Operating Expenses 359,627 716,373 678,594
Capital Outlay 79,126 27,077 218,500
Transfers
Total Resource Allocation: 2,183,784 2,487,038 2,508,734
Summary of Authorized Positions
City Clerk
City Clerk
Administrative Assistant
Records Clerk
City Manager
City Manager
Administrative Assistant
Finance
Finance Director
Deputy Finance Director
Accountant
Purchasing Agent
Utility Billing Supervisor
Utility Specialist
Accounts Payable Clerk
Customer Service Super.
Customer Service Rep.
Information Technology
Computer Network Director
Computer Network and PC/Server Technician
Human Resources
Human Resources Director
Human Resources Assistant
Legal Counsel
City Attorney
Total
Budget Increase
2015-2016 (Decrease)
2,418,498 (90,236)
2,418,498 (90,236)
277,768 (1,814)
244,939 7,130
887,601 35,822
701,149 (119,409)
211,041 14,698
96,000 (25,000)
2,418,498 (88,573)
1,674,784 63,144
639,714 (38,880)
104,000 (114,500)
2,418,498 (90,236)
2014-2015 2015-2016
1.00 1.00
1.00 1.00
1.00 1.00
3.00 3.00
1.00 1.00
1.00 1.00
2.00 2.00
1.00 1.00
1.00 1.00
1.00 1.00
1.00 1.00
1.00 1.00
1.00 1.00
1.00 1.00
1.00 1.00
2.00 2.00
10.00 10.00
1.00 1.00
2.00 2.00
3.00 3.00
1.00 1.00
1.00 1.00
2.00 2.00
1.00 1.00
21.00 21.00
28
City Clerk
Purpose:
The City Clerk’s Department is responsible for a variety of duties including, but not limited to the following:
Performing administrative functions of the City Commission; preparing notices, agendas and minutes for
Commission meetings; recording and preserving the legislative actions of the Commission; advertising
public hearing notices; receiving documents addressed to the Commission.
Custodian of the City Seal
Conducting municipal elections
Administering oaths
Custodian of official City records in accordance with State guidelines
Updating the City’s Code of Ordinances and providing code supplements to City staff
Notarizing City documents
Preparing, maintaining, certifying and recording city liens with the County Clerk of the Courts
Secretary to the Code Enforcement Board (CEB) which includes administrative duties such as preparing
notices, agendas, minutes, and Board Orders
Processing and issuing local business tax receipts
Non-voting Member of the Board Member Review Committee (BMRC) providing administrative duties
such as preparing notices and agendas, coordinating meeting schedules and interviews, attending meeting
and preparing minutes.
Updating board and committee membership lists; monitoring terms and vacancies; accepting board and
committee applications; and preparing all required paperwork for appointments.
Coordinating with appropriate board members and City officials regarding Financial Disclosure
requirements and submitting the names and addresses to the State.
Attending bid openings
City Website maintenance
Key Objective:
Continue document imaging (in-house only)
Reduce the volume of obsolete records by purging/destroying documents that have met State retention
requirements
Continue to upgrade and improve records filing, retrieval and research capabilities
Conduct City Election
Issues, Trends and Highlights:
Transitioning into the new Enterprise Application Software, One Solution, for Business Taxes and Code
Enforcement since March 2014.
Acted as the City’s Supervisor of Elections which includes providing election information and timelines
to citizens and candidates, qualifying the candidates, monitoring required reports, advertising, and
participating in canvassing and declaring the results. The ballot also included two referenda. The
City Clerk will administer the oath of office to each newly-elected official in November 2015.
From June 1, 2014 through May 31, 2015, the City Clerk staff:
Attended 55 public meetings including 20 Regular Commission Meetings, 13 Commission Workshops, 3
Special Called Commission Meetings, 4 Code Enforcement Board Meetings, 4 Board Member Review
Committee Meetings and 17 Charter Review Committee Meetings.
Processed 771 Business Tax Receipts.
Researched and prepared 523 lien letters.
29
Proposed
- - - -
- - -
-
-
- -
- - - -
- -
- - - -
-
- - - -
-
- - - -
- - -
- - -
- - -
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- -
- -
- - -
- - -
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---
City Administration
City Clerk
PERSONNEL SERVCES
Actual
2012-2013
Actual
2013-2014
Estimate
2014-2015
Budget
2015-2016
Increase
(Decrease)
Wages
Salaries and Wages
Overtime
Special Pay
Sub-Total
Benefits
FICA
Pension
Health and Life Insurance
Worker and Unemploy Comp
Sub-Total
129,294
1,849
12,147
143,289
10,677
38,302
31,117
237
80,333
142,355
2,899
145,254
10,735
34,673
31,449
326
77,184
146,681
3,000
149,681
11,570
35,165
25,238
250
72,223
151,300
3,604
154,904
11,852
49,722
27,393
301
89,268
4,619
604
5,223
282
14,557
2,155
51
17,045
Total Wages and Benefits 223,623 222,438 221,904 244,172 22,268
OPERATING EXPENSES
Professional Services
Contract Services
Local Travel
Communications
Postage
Utilities
Rentals and Leases
Insurance
Repairs and Maintenance
Printing and Publishing
Advertising and Promotions
Other Current Charges
Office Supplies
Operating Supplies
Books, Training, Memberships
Internal Service Charges
15,856
123
1,465
250
1,798
15,801
508
1,245
264
3,685
530
35
998
8,422
451
1,197
281
1,374
19,115
100
1,000
640
250
200
23,748
600
1,400
950
3,675
905
100
1,000
1,024
6,200
16,700
600
1,800
1,075
4,192
(18,210)
384
(250)
6,000
(7,048)
400
125
517
Total Operating Expenses 40,994 13,287 51,678 33,596 (18,082)
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements
Vehicles
Computer Equipment 6,483 6,000 (6,000)
Total Capital Outlay 6,483 6,000 (6,000)
DEBT SERVICE
Principal
Interest
Other
Total Debt Service
TRANSFERS
To
To
Total Transfers
DIVISION TOTALS 271,100 235,725 279,582 277,768 (1,814)
30
City Manager
Purpose:
To administer and enforce the enactments of the City Commission; to assist the
Commission in making policy and program decisions; and, to otherwise administer the
affairs of the City. The key component of administration of the city is the preparation
and delivery of the Annual Operating Budget.
Key Objectives:
Prepare a long-range financial plan
To assist the Commission annually to establish a Strategic Plan and then to supervise the
accomplishment of established priorities
Continuously examine and monitor city departments to ensure that the City is operating
in an effective and productive manner
Provide the Commission with adequate, pertinent and clear information to allow them to
make prudent decisions
Ensure that the handling of citizen complaints is done in an efficient, timely and
professional manner
Communicate with citizens and the press to maintain an open and responsive atmosphere
necessary in a democratic government
Carry out the goals, objectives and policies established by the City Commission
Areas of emphasis in this year’s proposal:
To resolve the public safety building dilemma regarding how to provide adequate
physical facilities to support the needs of the Police Department.
To plan for, fund and construct improvements identified in the 2012 Marsh Master Plan
after thoroughly publicly vetting the scope of the project proposals.
Reorganization of staff for more efficient service delivery.
To improve the transparency and full disclosure in the administration of City Services.
31
Proposed
#1002 512
- - -
- -
- - -
-
-
- - - -
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- - - -
- - - -
- - -
- - - -
-
- - -
- - - -
- - -
- - -
- - -
- - -
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- - -
- - -
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---
City Administration
City Manager
PERSONNEL SERVCES
Actual
2012-2013
Actual
2013-2014
Estimate
2014-2015
Budget
2015-2016
Increase
(Decrease)
Wages
Salaries and Wages
Overtime
Special Pay
Sub-Total
Benefits
FICA
Pension
Health and Life Insurance
Worker and Unemploy Comp
Sub-Total
179,144
17,046
196,190
12,652
26,079
19,168
337
58,236
174,821
100,050
274,871
20,198
27,332
5,259
580
53,369
180,000
50
4,600
184,650
14,122
27,286
625
400
42,433
184,964
50
6,600
191,614
13,243
30,317
214
390
44,164
4,964
2,000
6,964
(879)
3,031
(411)
(10)
1,731
Total Wages and Benefits 254,426 328,240 227,083 235,778 8,695
OPERATING EXPENSES
Professional Services
Contract Services
Local Travel
Communications
Postage
Utilities
Rentals and Leases
Insurance
Repairs and Maintenance
Printing and Publishing
Advertising and Promotions
Other Current Charges
Office Supplies
Operating Supplies
Books, Training, Memberships
Internal Service Charges
119
886
340
1,147
6,449
26
9
1,178
370
1,061
3,886
26
1,663
50
1,700
35
250
100
1,165
7,400
26
50
1,700
35
250
100
1,000
6,000
(165)
(1,400)
Total Operating Expenses 8,940 6,529 12,389 9,161 (1,565)
CAPITAL OUTLAY
Land
Buildings
Vehicles
Equipment
Total Capital Outlay
DEBT SERVICE
Principal
Interest
Total Debt Service
TRANSFERS
To
To
Total Transfers
DIVISION TOTALS 263,366 334,769 239,472 244,939 7,130
32
Finance and Administration
Purpose:
This department is responsible for the administration of all financial affairs of the City,
including: investments, budget preparation, annual financial report generation, payroll tax
reporting, regulatory and management reporting, grant and pension financial reporting,
utility billing, purchasing, and vendor payables.
Key Objectives:
To continue to provide citizens and management with unqualified audit opinions annually
To prepare and monitor the annual operating budget and long term financial plan
To provide customers of the utility system with excellent customer service
To provide timely and efficient procurement support for all departments
To assist management with financial and performance analysis to aid in decision making
Issues, Trends and Highlights:
Received an unqualified audit opinion for FY 2014, with no management comments.
Financial Administration of 15 grants.
Workload Data Measurement FY-14 FY-13 FY-12 FY-11
Utility Bills Generated 96,647 96,421 96,094 95,937
Delinquent Notices Generated 19,409 20,095 21,383 22,213
Accounts Payable Checks Processed 4,719 4,810 4,998 5,191
Purchase Orders Processed 2,434 2,320 2,538 2,600
Grants Financially Administered 15 15 16 18
33
- - -
Proposed
#####513
-
- - - -
-
- - - -
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- - - - -
- - - -
- - - -
- - - -
- - -
- - -
- - -
- - - - -
- - - - -
City Administration
Finance and Administration Department
PERSONNEL SERVCES
Actual
2012-2013
Actual
2013-2014
Estimate
2014-2015
Budget
2015-2016
Increase
(Decrease)
Wages
Salaries and Wages
Overtime
Special Pay
Sub-Total
Benefits
FICA
Pension
Health and Life Insurance
Worker and Unemploy Comp
Sub-Total
553,486
6,197
12,106
571,789
41,902
142,305
65,253
2,921
252,381
492,336
5,472
7,669
505,476
37,542
119,874
69,368
3,221
230,005
464,850
7,663
71,164
543,677
41,591
86,917
49,321
1,128
178,957
479,517
10,000
489,517
37,455
139,206
69,793
1,285
247,739
14,667
2,337
(71,164)
(54,160)
(4,136)
52,289
20,472
157
68,782
Total Wages and Benefits 824,170 735,481 722,634 737,256 14,622
OPERATING EXPENSES
Professional Services
Contract Services
Local Travel
Communications
Postage
Utilities
Rentals and Leases
Insurance
Repairs and Maintenance
Printing and Publishing
Advertising and Promotions
Other Current Charges
Office Supplies
Operating Supplies
Books, Training, Memberships
48,573
286
19
5,735
40,990
340
38,750
23,638
4,823
12,393
4,456
45,574
30,568
327
6,163
42,631
351
3,346
22,542
3,224
11,501
5,259
48,235
11,400
300
4,000
35,695
400
2,000
20,000
1,200
5,100
815
48,000
12,500
350
5,800
43,900
400
5,400
22,300
3,750
2,600
5,345
(235)
1,100
50
1,800
8,205
3,400
2,300
2,550
(2,500)
4,530
Total Operating Expenses 180,002 171,485 129,145 150,345 21,200
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements
Vehicles
Equipment
18,616
Total Capital Outlay 18,616
DEBT SERVICE
Principal
Interest
Other
Total Debt Service
TRANSFERS
To General Fund
To
Total Transfers
DIVISION TOTALS 1,022,788 906,966 851,779 887,601 35,822
34
Information Technology
Purpose: The Information Technology Department relies on its own internal staff, plus
the assistance of external partners, to provide all computer related services for the City.
Over 150 City employees at 15 city locations are provided voice and data services.
More than 160 desktop and laptop computers utilize the data network comprised of
underground fiber and wireless bridges, giving access to business applications such as
email, document management systems, police record management systems, City website,
and data file storage. Most business applications are run on in-house servers, with the
City’s enterprise applications (SunGard’s HTE and One Solution), the City’s website,
vehicle locator application, and the Police crime reporting application run on remote
servers. Information Technology provides acquisition and support of all computers,
printers, copiers, and telephone systems used throughout the City.
Along with the day-to-day support, the Information Technology Department carries
responsibility for long range information system planning and maintenance of services.
Key Objectives for 2015 / 2016:
-Complete the migration to the City’s co-location Site
-Replace the City file servers
-Upgrade the network to the Community Centers
-Complete the installation of the new City phone system for the Police
department and Public Works
Highlights for 2014 / 2015:
- Installed a new City phone system in City Hall
- Upgraded the radio network between water plants
- Installed a new video management system for the Police Department
- Upgraded the City Email server and software
- Set up a co-location Site for the City’s Emergency Planning program
- Completed the first migration to SunGard’s One Solution enterprise
application for Code Enforcement and Building Permits
35
- - -
Proposed
- - -
- - -
-
-
- - - -
- -
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- -
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-
-
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City Administration
Information Technology
PERSONNEL SERVCES
Actual
2012-2013
Actual
2013-2014
Estimate
2014-2015
Budget
2015-2016
Increase
(Decrease)
Wages
Salaries and Wages
Overtime
Special Pay
Sub-Total
Benefits
FICA
Pension
Health and Life Insurance
Worker and Unemploy Comp
Sub-Total
173,868
1,764
175,632
12,774
47,849
29,420
314
90,357
180,877
916
181,793
13,230
54,360
29,993
408
97,991
173,000
103
9,500
182,603
11,000
42,000
24,300
425
77,725
176,868
1,100
177,968
13,616
35,904
30,765
374
80,659
3,868
(103)
(8,400)
(4,635)
2,616
(6,096)
6,465
(51)
2,934
Total Wages and Benefits 265,990 279,784 260,328 258,627 (1,701)
OPERATING EXPENSES
Professional Services
Contract Services
Local Travel
Communications
Postage
Utilities
Rentals and Leases
Insurance
Repairs and Maintenance
Printing and Publishing
Advertising and Promotions
Other Current Charges
Office Supplies
Operating Supplies
Books, Training, Memberships
1,405
534
22,312
173
73,934
121
43,005
5,652
35
78,537
523
23,156
29
178,540
159
63,602
42,058
16,000
600
40,400
250
10,000
210,630
100
250
59,000
10,500
15,000
600
50,300
250
15,000
214,922
100
250
36,000
6,100
(1,000)
9,900
5,000
4,292
(23,000)
(4,400)
Total Operating Expenses 147,135 386,639 347,730 338,522 (9,208)
CAPITAL OUTLAY
Buildings
Infrastructure Improvements
Vehicles
Computer Equipment 54,026 27,077 212,500 104,000 (108,500)
Total Capital Outlay 54,026 27,077 212,500 104,000 (108,500)
DEBT SERVICE
Principal
Interest
Other
Total Debt Service
TRANSFERS
Total Transfers
DIVISION TOTALS 467,151 693,500 820,558 701,149 (119,409)
36
Human Resources
Purpose:
The Human Resource Department is responsible for providing programs and services designed to
attract, retain and develop diverse employees committed to achieving City objectives and
satisfying our customers. Human Resources administers all programs and activities related to
recruitment and selection, equal employment opportunity, benefits administration, wellness
initiatives, risk management, workers’ compensation insurance and claims, commercial
insurance and claims (property, liability, automobile, etc.), position classification, performance
management, compensation, employee relations, training and development and personnel
policies and procedures.
Key Objectives:
Recruit and hire the best possible applicants for employment.
Maintain a positive working relationship with the City’s two unions.
Ensure that the City’s policies are updated and enforced consistently.
Update and maintain the City's Personnel Policy and Procedures Manual.
Maintain the City's Employee and Retiree payroll systems and HR files.
Apply loss prevention and control methods through identification and analysis of loss
exposure in the areas of liability, workers compensation and property loss.
Provide Supervisory and Employee training in various areas.
Issues, Trends, Highlights:
For the budget year 2014-2015, the cost of health insurance benefits increased slightly,
while generally maintaining the same level of benefits. Due to increased utilization rates,
we anticipate another slight increase in rates for the upcoming year.
Insurance rate projections for liability, workers compensation and property loss are
expected to slightly decrease.
Planning has begun to ensure that the City is prepared for the upcoming mandates and tax
consequences of the Affordable Care Act. On-going training efforts are underway.
Employee files are being updated to ensure that all relevant information is current and all
necessary beneficiary forms are in place.
Training needs assessments are being conducted and training resources are being
identified, with most training to be provided in-house or at no cost to the City.
The hiring process is being standardized to ensure that the best candidates are being
identified and hired, while complying with all state and federal mandates.
Workload data (Calendar Year data for Full Time employees)
2014 2013 2012 2011
Employees 108 112 116 113
Hire actions 21 13 20 8
Resignations and Terminations 23 17 14 7
Retirement Changes
(Additions/Deletions)
5/4
6/1 5/0 10/0
Survivor Pension 1 1
Retirees Total (Net) 80 78 67 63
37
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Proposed
- - - - -
- - - -
- - - -
- - - -
-
-
- - - -
- - - -
- - - -
- - - -
- - -
- - - -
-
-
- - -
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- - -
- - -
- - -
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- - -
- - -
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City Administration
Human Resources
PERSONNEL SERVCES
Actual
2012-2013
Actual
2013-2014
Estimate
2014-2015
Budget
2015-2016
Increase
(Decrease)
Wages
Salaries and Wages
Overtime
Special Pay
Sub-Total
Benefits
FICA
Pension
Health and Life Insurance
Worker and Unemploy Comp
Sub-Total
115,802
3,068
118,870
9,425
19,877
12,117
223
41,642
124,855
124,855
9,323
19,636
10,533
281
39,772
134,504
134,504
10,291
20,151
14,184
561
45,187
138,265
138,265
10,579
37,403
12,444
260
60,686
3,761
3,761
288
17,252
(1,740)
(301)
15,499
Total Wages and Benefits 160,512 164,627 179,691 198,951 19,260
OPERATING EXPENSES
Professional Services
Contract Services
Local Travel
Communications
Postage
Utilities
Rentals and Leases
Insurance
Repairs and Maintenance
Printing and Publishing
Advertising and Promotions
Other Current Charges
Office Supplies
Operating Supplies
Books, Training, Memberships
15,003
735
110
5,006
888
(1,500)
1,555
3,733
1,229
149
3,644
740
46
(51)
1,178
2,217
989
8,500
800
150
2,112
1,200
3,000
890
5,000
800
100
1,600
3,500
1,090
(3,500)
(50)
(2,112)
400
500
200
Total Operating Expenses 26,759 8,911 16,652 12,090 (4,562)
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements
Vehicles
Equipment
Total Capital Outlay
DEBT SERVICE
Principal
Interest
Other
Total Debt Service
TRANSFERS
To General Fund
To
Total Transfers
DIVISION TOTALS 187,272 173,539 196,343 211,041 14,698
38
Legal Counsel
Purpose:
The purpose of this program is to provide legal services, including ordinance
interpretation, legal opinion, negotiation, litigation, etc., requested by the City
Commission, City Manager or City staff.
Key Objectives:
The City Attorney is appointed by the City Commission and acts as the legal advisor for
the municipality and all of its officers in matters relating to their official duties. The
attorney prepares contracts, bonds, and other instruments in which the City is concerned
and endorses on each his approval of the form and correctness thereof. When required to
do so by the City Commission, prosecutes and defends, for and on behalf of the City,
complaints, suits and proceedings in which the City is a party. The attorney furnishes the
City Commissioners, City Manager or department heads of the City an opinion on any
question of law relating to their respective powers and duties.
Issues, Trends and Highlights:
New Legal counsel was obtained in December of 2013 and the City chose to hire a firm
with one point of contact to handle the legal matters of the City. Legal counsel for
pension issues is funded and included in the pension program expenses. The Pension
board retains its own counsel.
39
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Proposed
- - - - -
- - -
-
- - -
- - -
- - -
- - - -
- - -
- - -
- - -
- - -
- - -
- - - - -
- - -
- - -
- - -
- - - - -
- - - - -
City Administration
Legal Counsel
PERSONNEL SERVCES
Wages
Salaries and Wages
Overtime
Special Pay
Sub-Total
Benefits
FICA
Pension
Health and Life Insurance
Worker and Unemploy Comp
Sub-Total
Total Wages and Benefits
Actual
2012-2013
16,310
16,310
16,310
Actual
2013-2014
13,018
13,018
13,018
Estimate
2014-2015
Budget
2015-2016
Increase
(Decrease)
OPERATING EXPENSES
Professional Services
Contract Services
Local Travel
Communications
Postage
Utilities
Rentals and Leases
Insurance
Repairs and Maintenance
Printing and Publishing
Advertising and Promotions
Other Current Charges
Office Supplies
Operating Supplies
Books, Training, Memberships
Internal Service Charges
Total Operating Expenses
135,799
135,799
129,521
129,521
121,000
121,000
96,000
96,000
(25,000)
(25,000)
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements
Vehicles
Equipment
Total Capital Outlay
DEBT SERVICE
Principal
Interest
Other
Total Debt Service
TRANSFERS
To
To
Total Transfers
DIVISION TOTALS 152,109 142,539 121,000 96,000 (25,000)
40
General Government
Proposed
0 0 0 0
0
0 0 0
0 0 0 0
0
0 0 0
General Government
Combined Summary of Revenues and Expenses
Actual Actual Estimate Budget Increase
2012-2013 2013-2014 2014-2015 2015-2016 (Decrease)
Revenues:
General Fund Resources 782,696 389,280 804,680 487,240 (318,395)
Convention Development 88,899 103,665 90,900 96,307 5,407
Half Cent Sales Tax 677,374 732,371 722,000 790,128 68,128
Debt Service 69,790
Grant Funds - Miscellaneous 171,596 8,180 6,000 (6,000)
Capital Project Fund (54,636) 364,822 349,999 855,000 505,001
Total Revenues 1,735,720 1,598,318 1,973,579 2,228,675 254,141
Expenses:
General Government 692,918 316,598 605,988 276,473 (329,515)
Building Maintenance 89,779 72,682 198,692 210,767 11,120
Convention Development 32,890 125,500 85,000 95,000 10,000
Half Cent Sales Tax 382,049 674,443 819,998 1,075,800 255,802
Debt Service 72,028 73,113
Grant Funds - Miscellaneous 24,150
Capital Project Fund 98,073 631,716 3,457,700 2,825,984
Total Expenses 1,293,813 1,360,409 2,341,394 5,115,740 2,773,391
Resource Allocation:
Personnel Services 171,502 168,083 105,066 157,815 52,749
Operating Expenses 229,702 297,135 438,379 408,725 (29,654)
Capital Outlay 532,385 261,578 1,130,240 3,984,200 2,853,960
Debt Service 72,028 73,113
Transfers 288,196 560,500 667,709 565,000 (102,709)
Total Resource Allocation: 1,293,813 1,360,409 2,341,394 5,115,740 2,774,346
Summary of Authorized Positions
2014-2015 2015-2016
General Government
Administrative Asst. - Building & Zoning 0.05 0.05
Building Permit Clerk / Receptionist 0.20 0.20
0.25 0.25
Building Maintenance
Maint. / Streets Division Director 0.30 0.30
Painter II 1.00 1.00
Building Maintenance Technician 1.00 1.00
2.30 2.30
Total 2.55 2.55
42
General Government
Purpose:
This program is responsible for the non-departmental expenses of operating City Hall.
These include the building maintenance expenses of the City Hall complex, such as
carpentry, painting, plumbing, heating and air conditioning, and window cleaning.
Expenditures that are not attributable to any one distinct area, such as liability insurance,
and transfers from the General Fund to other programs to supplement operations are also
accounted for in this program area.
Issues, Trends and Highlights:
• This budget now contains the salary for a supervisor, a general maintenance worker, a
painter and a contract for custodial services brought together to form a maintenance
division supervised by Public Works.
43
- - -
Proposed
- -
-
- - - - -
- -
- - - - -
- - - -
- - - - -
- - - -
-
-
- - -
- - -
- - -
- - - - -
-
- - - - -
- - - - -
- - - - -
- - - - -
- -
- -
General Fund
General Government
General Fund
General Government
PERSONNEL SERVCES
Actual
2012-2013
Actual
2013-2014
Estimate
2014-2015
Budget
2015-2016
Increase
(Decrease)
Wages
Salaries and Wages
Overtime
Special Pay
Sub-Total
Benefits
FICA
Pension
Health and Life Insurance
Worker and Unemploy Comp
Sub-Total
109,102
588
109,690
7,919
31,953
20,231
1,709
61,812
103,939
3,542
107,481
7,573
30,029
21,034
1,966
60,601
64,257
200
232
64,689
4,209
19,819
15,010
1,339
40,377
99,614
1,000
100,614
7,700
24,241
23,599
1,661
57,201
35,357
800
(232)
35,925
3,491
4,422
8,589
322
16,824
Total Wages and Benefits 171,502 168,083 105,066 157,815 52,749
OPERATING EXPENSES
Professional Services
Contract Services
Local Travel
Communications
Postage
Utilities
Rentals and Leases
Insurance
Repairs and Maintenance
Printing and Publishing
Other Current Charges
Office Supplies
Operating Supplies
Books, Training, Memberships
Aid to other Gov Agency
23,530
14,658
2,998
10,130
24,105
2,337
116,179
16,488
571
7,392
2,478
8,799
38
6,100
10,415
2,821
6,674
24,633
1,590
125,020
28,117
1,578
2,277
2,171
9,801
5,045
92,800
2,500
12,000
23,900
2,300
132,419
70,100
2,000
2,300
2,500
10,515
5,000
92,500
2,900
10,000
23,800
2,600
145,661
26,639
3,000
2,500
2,000
10,325
1,000
(45)
(300)
400
(2,000)
(100)
300
13,242
(43,461)
1,000
200
(500)
(190)
1,000
Total Operating Expenses 229,702 221,197 358,379 327,925 (30,454)
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements
Vehicles
Equipment
328,665
20,498
1,329 18,526 1,500 (17,026)
Total Capital Outlay 350,492 18,526 1,500 (17,026)
DEBT SERVICE
Principal
Interest
Other
Total Debt Service
TRANSFERS
To Debt Service
To Storm Water Utility
To Sewer Utility Fund
To Pension Funds
To Police Grant Fund
To Other Misc. 31,000 322,709 (322,709)
Total Transfers 31,000 322,709 (322,709)
DIVISION TOTALS 782,696 389,280 804,680 487,240 (317,440)
44
Building Maintenance
Purpose:
The Building Maintenance Division of the Public Works Department is responsible for maintaining and
improving the City’s buildings and associated infrastructure.
Key Objectives:
Planning, manage, and participate in building Contact contractors and vendors for quotes
and grounds repair, painting and or estimates for work to be completed,
maintenance, including development of a ten costing and ordering of materials, and
year plan for inspections, maintenance and maintaining materials needed for routine
repair for major systems (air conditioning, operations in stock. For work beyond City
plumbing, etc.). Forces capabilities, assist in writing
specifications and providing cost estimates for
Conduct routine inspections to ensure maintenance, repairs, and installations.
maintenance problems are discovered before
becoming significant issues. Administer Janitorial Contract for City
Buildings.
Issues, Trends and Highlights:
Building maintenance functions to be further consolidated by moving the City Painter into this
division and adding responsibility for administering the Janitorial Contract.
Activity Est.
FY-14/15 FY-13/14 FY-12/13
City Buildings Maintained 54 54 54
45
Proposed
- -
- - -
- - -
- -
- - - -
- - - -
- - - -
- - -
- - - -
- -
- - - -
- - - -
- - - -
- -
- - - -
- - - -
- - - -
- - - -
- - - -
- -
- -
- - -
- - -
- - -
- - - - -
-
-
-
-
-
- - - - -
- - - - -
General Fund
Building Maintenance
PERSONNEL SERVCES
Actual
2012-2013
Actual
2013-2014
Estimate
2014-2015
Budget
2015-2016
Increase
(Decrease)
Wages
Salaries and Wages
Overtime
Special Pay
Sub-Total
Benefits
FICA
Pension
Health and Life Insurance
Worker and Unemploy Comp
Sub-Total
37,450
37,450
2,515
10,374
11,711
1,019
25,619
38,875
38,875
2,603
11,683
11,951
1,269
27,506
55,000
200
182
55,382
3,500
17,530
13,420
1,300
35,750
90,075
1,000
91,075
6,969
21,466
21,852
1,641
51,928
35,075
800
(182)
35,693
3,469
3,936
8,432
341
16,178
Total Wages and Benefits 63,069 66,381 91,132 143,003 51,871
OPERATING EXPENSES
Professional Services
Contract Services
Local Travel
Communications
Postage
Utilities
Rentals and Leases
Insurance
Repairs and Maintenance
Printing and Publishing
Other Current Charges
Office Supplies
Operating Supplies
Books, Training, Memberships
Aid to other Gov Agency
670
4,176
38
466
5,834
45
50,800
100
50,100
6,515
51,000
500
300
6,639
6,825
1,000
200
400
300
(43,461)
310
Total Operating Expenses 4,883 6,301 107,560 66,264 (42,251)
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements
Vehicles
Equipment
20,498
1,329 1,500 1,500
Total Capital Outlay 21,827 1,500 1,500
DEBT SERVICE
Principal
Interest
Other
Total Debt Service
TRANSFERS
To Debt Service
To Storm Water Utility
To Sewer Utility Fund
To Pension Funds
To Internal Service Funds
To Other Misc.
Total Transfers
DIVISION TOTALS 89,779 72,682 198,692 210,767 11,120
46
Convention Development Tax Fund
Purpose:
This program is funded through the levy of the local tourist development tax. The City
receives 2% of the collections on the rental of living quarters, net of a 1% administrative
fee charged by the County, plus interest earnings on the funds received and invested.
These funds are restricted by Florida Statute 212.0305 for the extension, enlargement,
improvement, or construction of a multipurpose convention center, coliseum, or exhibit
center, or to acquire, construct, remodel, repair or maintain one or more convention
centers, stadiums, exhibit halls, arenas, coliseums.
In addition to the uses described above, the City of Atlantic Beach, through Resolution
91-5, has authorized these funds to be used to acquire and develop municipal parks,
lifeguard stations, and/ or athletic fields. Contributions to promote tourism in the beaches
communities is also an approved use of these funds.
Issues, Trends and Highlights:
In FY2015, FY2016 and into future years, the budget plan is to include the use of these
funds as a match for grants dedicated to Marsh Master Plan projects. This will be
accomplished by transferring those funds to a Capital Project Fund so that multiple
funding sources can be combined to fund the projects and used as the projects are
approved. In FY 2016, the transfer to the Capital Project Fund is budgeted at $95,000.
47
- - -
Proposed
- - -
- - -
- - - -
- - - -
- - - -
- - -
-
- - - - -
- - - -
-
---
Convention Development Tax Fund
Combined Summary of Revenues and Expenditures
Actual
2012-2013
Actual
2013-2014
Estimate
2014-2015
Budget
2015-2016
Increase
(Decrease)
Cash Forward 29,501 85,148 58,632 64,532 5,900
Revenues
Convention Development Tax
Interest Earnings
Donations & Grants
Transfer General or Half Cent Tax
90,381
(1,482)
101,608
2,057
90,000
900
95,000
1,307
5,000
407
Total Revenues 88,899 103,665 90,900 96,307 5,407
Other Financing Sources
Total Resources 118,400 188,813 149,532 160,839 11,307
Expenditures
Promotions
Veteran's Memorial Park
River Branch Preserve
Marsh Overlook / Kayak Launch
Transfer to Capital Improvement Fund
32,890
125,500 85,000 95,000 10,000
DIVISION TOTALS 32,890 125,500 85,000 95,000 10,000
Other Financing Uses 362 4,681
Ending Cash 85,148 58,632 64,532 65,839 1,307
Total Expenses and Cash 118,400 188,813 149,532 160,839 11,307
Resource Allocation
Operating Expenses
Capital Outlay
Transfers
Total
32,890
32,890
125,500
125,500
85,000
85,000
95,000
95,000
10,000
10,000
48
Half Cent Discretionary Sales Tax Fund
Purpose:
This fund provides for the collection and spending of the additional half cent sales tax.
These funds are to be restricted for use for capital projects that are similar in nature to
those of the Better Jacksonville Plan. These projects will typically include General
Government projects such as streets, public facilities, parks or land acquisition.
Issues, Trends and Highlights:
Revenues are expected to increase 9% per State estimates.
The FY2014 and FY2015 Budgets include $285,000 and $260,000 respectively to
accumulate resources for future capital projects associated with the Storm Water Master
Plan.
The FY2015 Budget also includes a $470,000 transfer to a Capital Project Fund for the
Public Daftey Building ($250K) and the Marsh Master Plan project ($220K).
The FY2015 Budget included $130,000 for sidewalk improvements.
The FY2015 and 2016 Budgets include funds for Street resurfacing in the amount of
$80,000 and 82,000 respectively.
The FY2016 budget includes $250,000 to fund the Seminole Road Streetscape Project.
Funds from the Storm Water Utility and the Public Utility Fund will also be used.
The FY2016 Budget proposal includes $160,000 for Russell Park renovations including
drainage and parking improvements.
The FY2016 Budget proposal includes $35,000 for playground equipment at Bull Park.
The FY2016 Budget proposal includes $40,000 for a deck and bike rack at 3rd Street and
Atlantic Blvd.
The FY2016 Budget proposal includes $40,000 for playground equipment at Veteran’s
Park.
49
Proposed
- - -
-
-
-
-
-
-
-
-
- -
-
Miscellaneous Grants
Combined Summary of Revenues and Expenditures
d
Half Cent Discretionary Sales Tax Fund
Combined Summary of Revenues and Expenditures
Actual
2012-2013
Actual
2013-2014
Estimate
2014-2015
Budget
2015-2016
Increase
(Decrease)
Restricted
Restricted/Designated
Cash Forward
83,835
83,835
420,413
420,413
425,917
425,917
327,919
327,919
(97,998)
(97,998)
Revenues
Local Discretionary Sales Surtax
Interest Earnings
Charges for Service - Permit
684,187
(7,123)
310
721,981
10,391
720,000
2,000
786,128
4,000
66,128
2,000
Total Revenues 677,374 732,371 722,000 790,128 68,128
Other Financing Sources 41,253
Total Resources 802,462 1,152,784 1,147,917 1,118,047 (29,870)
Expenditures
Operating Expenses
Capital Outlay
Rose Park
City Hall Parking Lot Lighting
Irregation Improvements on Atlantic Blv
Marsh Master Plan Signs
Sidewalk - w.9th. Then Sturdivant
Seminole Road Streetscape Project
Russell Park Renovation
Howell Park Parking Lot
Donner Park Playground Lights
Bull Park Playground equipment
Deck and Bike Rack
Veteran's Park Playset
68,172
24,990
4,600
6,618
25,669
75,938
148,127
15,378
80,000
10,000
130,000
19,998
210,000
25,000
10,000
75,000
80,800
250,000
160,000
35,000
40,000
40,000
800
(10,000)
(130,000)
230,002
(50,000)
(25,000)
(10,000)
(40,000)
40,000
40,000
Transfers
To Storm Water Utility Fund
To Capital Project Funds
252,000 285,000
150,000
260,000
470,000
(260,000)
470,000
DIVISION TOTALS 382,049 674,443 819,998 1,075,800 255,802
Other Financing Uses 52,423
Restricted
Restricted/Designated
Ending Cash
420,413
420,413
425,917
425,917
327,919
327,919
42,247
42,247
(285,672)
(285,672)
Total Expenses and Cash 802,462 1,152,784 1,147,917 1,118,047 (29,870)
Resource Allocation
Operating
Capital Outlay
Transfers
130,049
252,000
75,938
163,505
435,000
80,000
479,998
260,000
80,800
525,000
470,000
800
45,002
210,000
Total Resources 382,049 674,443 819,998 1,075,800 255,802
50
Debt Service Fund
Purpose:
This fund accumulates the resources necessary to service all general long-term debt,
which is recorded in the City’s General Long-Term Debt Account Group. The interest
and principal of the following governmental debt obligation is accounted for in this fund:
SunTrust Revenue Refunding Bonds
Status: Matures December 1, 2013
Rate: 4.20%
Payments: Principal annually, interest semiannually
Security: Utilities Service Tax
Funding: Gas Tax and Water and Sewer Operating revenues
Purpose: Refund City of Gulf Breeze Note #2 to reduce interest rate on debt
Issues, Trends and Highlights:
In FY2014, this fund was paid off.
Balances on this schedule will roll off in two years unless new Governmental Debt is
issued.
51
Proposed
- - -
- - - -
- - - -
- - - -
- - -
- - -
- - -
- - - -
- - -
- - - -
- - -
- - -
- - - -
- - -
Debt Service Fund
Combined Summary of Revenues and Expenditures
Actual Actual Estimate Budget Increase
2012-2013 2013-2014 2014-2015 2015-2016 (Decrease)
Cash Forward 75,350 73,113
Revenues
Transfer from Gas Tax Fund 71,000
Interest Earnings (1,210)
Total Revenues 69,790
Other Financing Sources
Total Resources 145,140 73,113
DEBT SERVICE
Sun Trust - 1999 Refunding Revenue Bonds
Principal 67,712 69,203
Interest 4,316 1,457
TRANSFER OUT
To General Fund 2,453
DIVISION TOTALS 72,028 73,113
Other Financing Uses
Ending Cash 73,113
Total Expenses and Cash 145,141 73,113
Resource Allocation
Debt Service 72,028 70,660
Transfers 2,453
Total 72,028 73,113
52
Miscellaneous Grants
Purpose:
The Miscellaneous Grant Fund is used to present the budgets for a variety of mixed
use grants. The presentation represents the sum total of small grants not included in
other sections of the budget. The grants included are as follows:
In FY2013, this fund also included a grant to retro fit and install wind protection for
some of the windows at City Hall.
Issues, Trends and Highlights:
The Wind Retro-fit Grant total is $39,736 including a required match of $9,934
transferred from the General Fund in FY 2012 was re-budgeted for FY2013.
There are no expenses proposed for FY2015 or FY 2016 for this fund.
53
0 0
0 0
0 0 0 0
0 0 0 0
0 0
0
0 0 0 0 0
0 0
0 0 0 0 0
0 0 0 0
0 0 0
0 0 0 0
0 0 0
0 0
0 0
0 0 0 0 0
0 0 0 0
0 0 0 0
0 0 0 0
Federal Energy Grant Funds
Combined Summary of Revenues and Expenditures
Miscellaneous Grants
Combined Summary of Revenues and Expenditures
Actual Actual Estimate Budget Increase
2012-2013 2013-2014 2014-2015 2015-2016 (Decrease)
Restricted (146,663) 6,000 6,000
Restricted/Designated
Cash Forward (146,663) 6,000 6,000
Revenues
Grant Proceeds - Energy 157,380
Grant Proceeds - Wind 14,216
Miscellaneous 8,180 6,000 35,000
Total Revenues 171,596 8,180 6,000 35,000
Other Financing Sources
Total Resources 24,933 8,180 6,000 41,000 35,000
Expenditures
Operating Expenses
Capital Outlay
Energy Grant
Wind Retrofit Grant 18,954
Transfers 5,196
DIVISION TOTALS 24,150
Other Financing Uses 783 8,180
Restricted 6,000 41,000 35,000
Restricted/Designated
Ending Cash 6,000 41,000 35,000
Total Expenses and Cash 24,933 8,180 6,000 41,000 35,000
Resource Allocation
Operating
Capital Outlay 18,954
Transfers 5,196
Total Resources 24,150
54
Governmental Capital Project Fund
Purpose:
To build up cash reserve balances for future capital expenditures, including major
purchases of equipment and vehicles, other than those recorded in the Enterprise
(Proprietary) Funds
To account for the spending of capital expenditure reserves, which include items that
are not recurring or that will take more than one year to complete
To account for the costs of projects in a separate fund from the associated activity, in
order to separate the capital outlay expenditure from the operating budget
To track funding sources specifically designated for capital projects
Issues, Trends and Highlights:
The budget for the construction of a Public Safety Building has been carried over to
FY 2016, the total budget is $3,133,643.
The FY 2016 budget includes $540,000 for the 2nd phase of the Marsh Preserve Path
and $25,000 for the design of phase 3 of the Marsh Preserve Path.
55
-
Proposed
- - - - -
- -
- - - -
- - -
- - - - -
-
- -
-
- - - - -
- -
- - -
- - - - -
- - - - -
- - -
- - -
- -
- -
-
- - - - -
-
-
Public Safety Building Capital Project Fund
Combined Summary of Revenues and Expenditures
Governmental Capital Project Fund
Combined Summary of Revenues and Expenditures
Actual Actual Estimate Budget Increase
2012-2013 2013-2014 2014-2015 2015-2016 (Decrease)
Restricted 2,778,866 2,724,230 2,990,979 2,709,262 (281,717)
Restricted/Designated
Cash Forward 2,778,866 2,724,230 2,990,979 2,709,262 (281,717)
Revenues
Grant Proceeds - F.I.N.D. 125,000 270,000 145,000
Grant Proceeds - D.E.P. 12,279
City of Jacksonville 49,999 (49,999)
Donations
Transfers - In
Half Cent Sales Tax 150,000 470,000 470,000
Convention Development Tax 125,500 85,000 95,000 10,000
Interest Earnings (54,636) 77,043 90,000 20,000 (70,000)
Total Revenues (54,636) 364,822 349,999 855,000 505,001
Other Financing Sources
Total Resources 2,724,230 3,089,052 3,340,978 3,564,262 223,284
Capital Outlay
Public Safety
Public Safety Building - Design 6,446 234,497 (234,497)
Public Safety Building - Construction 2,892,700 2,892,700
Park Improvements
Marsh Preserve Path Phase 1
Marsh Overlook and Kayak Launch 300,000 (300,000)
Marsh Preserve Path Phase 2 540,000 540,000
Dutton Rd. Imp. Design-Permit 91,627 97,219 (97,219)
Marsh Preserve Path Phase 3 - Design 25,000 25,000
DIVISION TOTALS 98,073 631,716 3,457,700 2,825,984
Other Financing Uses
Restricted 2,724,230 2,990,979 2,709,262 106,562 (2,602,700)
Restricted/Designated
Ending Cash 2,724,230 2,990,979 2,709,262 106,562 (2,602,700)
Total Expenses and Cash 2,724,230 3,089,052 3,340,978 3,564,262 223,284
Resource Allocation
Capital Outlay 98,073 631,716 3,457,700 2,825,984
Transfers
Total Resources 98,073 631,716 3,457,700 2,825,984
56
Planning & Building
Proposed
0
0 0
Planning, Zoning and Building
Combined Summary of Revenues and Expenses
Actual Actual Estimate Budget Increase
2012-2013 2013-2014 2014-2015 2015-2016 (Decrease)
Revenues:
General Fund Resources 239,264 174,083 303,031 217,856 (85,175)
Building Code Enforcement 299,024 427,551 455,725 439,134 557,793
C.D.B.G. 22,291 132,856 91,386 650,000 558,614
Tree Protection 8,180 6,133 5,000 (1,133)
Total Revenues 560,579 742,671 856,275 1,311,990 1,030,099
Expenses:
Planning and Zoning 151,766 116,794 250,710 149,364 (101,346)
C.D.B.G. 22,291 132,856 91,386 650,000 558,614
Building Code Enforcement 261,215 242,253 375,899 457,868 81,969
Tree Protection 12,821 12,000 (821)
Code Enforcement 87,498 57,289 52,321 68,492 16,171
Total Expenses 522,770 549,192 783,137 1,337,724 554,587
Resource Allocation:
Personnel Services 434,533 353,085 465,586 556,596 91,010
Operating Expenses 65,946 58,403 206,165 111,128 (95,037)
Capital Outlay 22,291 137,703 111,386 670,000 558,614
Transfers
Total Resource Allocation: 522,770 549,192 783,137 1,337,724 554,587
Summary of Authorized Positions
2014-2015 2015-2016
Planning and Zoning
Director of Planning and Zoning 0.80 0.80
Administrative Assistant - Building and Zoning 0.10 0.10
Principal Planner 1.00 1.00
1.90 1.90
Building Code Enforcement
Building and Zoning Director 0.20 0.20
Building Official 1.00 1.00
Deputy Building Official 1.00 1.00
Administrative Assistant - Building and Zoning 0.85 0.85
Building Permit Clerk 1.00 1.00
Building Permit Clerk / Receptionist 0.80 0.80
4.85 4.85
Code Enforcement
Code Enforcement Officer 1.00 1.00
Total 7.75 7.75
58
Planning and Zoning
Purpose:
The Planning and Zoning Department administers zoning and land use related functions of the City including:
implementation and amendment of the Comprehensive Plan; review of applications for Development Permits to
verify consistency with land development regulations and the Comprehensive Plan; compliance with
requirements of State Growth Management laws; proposes amendments to city land use regulations as
appropriate; and implements studies, programs, and special projects as directed. The Department also serves as
City liaison with Northeast Florida Regional Council and Department of Community Affairs and other State
and Federal regulatory agencies as appropriate, and provides staff support to the Community Development
Board. Performs all administrative functions associated with department activities and objectives.
Key Objectives:
Work with the City Commission and city staff to maintain and improve the quality of life of Atlantic
Beach in terms of aesthetics of the built environment, bicycle and pedestrian planning, economic
development, redevelopment, long range planning, marsh master planning, and public works projects.
Mayport Road Corridor Revitalization efforts
Issues, Trends and Highlights:
The process of creating a Community Redevelopment Agency (CRA) for the Mayport Road Corridor is
in under way. The City is working with a consulting team to conduct all necessary aspects of the project.
The City was also awarded a $25,000 grant to help fund this project.
The Planning and Zoning Department worked with the City Commission and Community Development
Board to update the City’s tree code. It is anticipated that the new code will lessen the loss of the City’s
tree canopy and will also lead to planting of more trees when new homes are constructed.
The Planning and Zoning Department has obtained a $10,000 grant to create a tree management plan for
the city. This project will help guide the city in the management and planting of trees in the city right of
way.
The Atlantic Beach Country Club and Ocean Gate (Habitat) developments have started construction in
FY 2014-2015 and will continue to build homes in FY 2015-2016.
The North Florida Transportation Planning Organization (TPO) will be completing a Beach Bicycle and
Pedestrian study in the summer of 2015. Planning and Zoning staff will be evaluating ways to
implement components of the plan and make the City more bike/pedestrian friendly.
Workload Data:
The Community Development Department is responsible for planning functions and land use and zoning
administration, including review of all Building Permit applications and new business tax receipts to verify
consistency with the Zoning and Land Development Regulations and Comprehensive Plan. The Department
also administers the City’s tree ordinance, assists with the CDBG grant, and provides staff support to the
Community Development Board.
59
Proposed
- - - - -
-
-
- - - - -
-
- - - -
- - - -
- - - -
- - - -
- - -
- - - -
- - - -
-
- - -
- - -
- - -
- - -
- - -
- - - - -
- - -
- - -
- - -
- - - - -
- - - - -
General Fund
Planning and Zoning
PERSONNEL SERVCES
Actual
2012-2013
Actual
2013-2014
Estimate
2014-2015
Budget
2015-2016
Increase
(Decrease)
Wages
Salaries and Wages
Overtime
Special Pay
Sub-Total
Benefits
FICA
Pension
Health and Life Insurance
Worker and Unemploy Comp
Sub-Total
85,373
3,395
88,768
6,694
31,791
9,076
5,183
52,744
68,809
1,966
70,775
5,280
21,286
9,418
1,482
37,466
101,000
35
101,035
7,717
18,555
16,655
1,950
44,877
99,536
99,536
7,616
16,859
11,906
1,799
38,180
(1,464)
(35)
(1,499)
(101)
(1,696)
(4,749)
(151)
(6,697)
Total Wages and Benefits 141,513 108,241 145,912 137,716 (8,196)
OPERATING EXPENSES
Professional Services
Contract Services
Local Travel
Communications
Postage
Utilities
Rentals and Leases
Insurance
Repairs and Maintenance
Printing and Publishing
Advertising and Promotions
Other Current Charges
Office Supplies
Operating Supplies
Books, Training, Memberships
92
182
822
2,375
3,481
589
791
1,482
440
289
167
819
3,961
427
406
2,485
198
97,000
900
3,000
500
1,200
2,000
198
3,000
900
3,500
500
1,300
2,250
(94,000)
500
100
250
Total Operating Expenses 10,253 8,552 104,798 11,648 (93,150)
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements
Vehicles
Equipment
Total Capital Outlay
DEBT SERVICE
Principal
Interest
Other
Total Debt Service
TRANSFERS
To
To
Total Transfers
DIVISION TOTALS 151,766 116,794 250,710 149,364 (101,346)
60
Community Development Block Grant Fund
Purpose:
To provide funding for eligible Community Development Block Grant (CDBG) projects and
activities that serve low and moderate-income persons and neighborhoods within that area of the
City designated as the CDBG Project Area.
Key Objectives:
Continue to fund infrastructure and neighborhood improvements within the City’s CDBG Project
Area, with a focus on provision of sidewalks, parks and other neighborhood improvements that
improve the physical character of neighborhoods and the quality of life within the overall CDBG
project area.
Issues, Trends and Highlights:
The funding allocation for FY 2013 in the amount of $79,064 was to be used for sidewalks and
drainage along Dutton Island Road. This project was not completed by year end and the remaining
money was carried over into FY 2014.
The leftover money from FY 2013 was carried over into FY 2014. This has resulted in a greater
amount of CDBG project money for FY 2014. $58,206 has gone towards the sidewalk and drainage
project along Dutton Island Road. $74,000 will be spent on Donner Park baseball field
improvements. There is $9,192 of FY 2014 money that will be carried over to FY 2015.
CDBG funds for FY 2015 will be spent on Francis Avenue drainage and paving projects. Atlantic
Beach has been granted $82,194 for FY 2015, and will carry over an additional $9,192 from FY
2014.
The CDBG allocation for FY 2016 is $650,000. The funds will be used for the second phase of the
Frances Road Drainage Project.
61
- - -
Proposed
- - - - -
- - - -
- - - - -
- - - - -
Community Development Block Grant
Combined Summary of Revenues and Expenditures
Actual Actual Estimate Budget Increase
2012-2013 2013-2014 2014-2015 2015-2016 (Decrease)
Cash Forward
Revenues
Grant Proceeds 22,291 132,856 91,386 650,000 558,614
Total Revenues 22,291 132,856 91,386 650,000 558,614
Other Financing Sources
Total Resources 22,291 132,856 91,386 650,000 558,614
Expenditures
Salaries and Benefits
Operating Expenses
Contract Services
Operating Supplies
Aid to Private Citizens
Capital Outlay
Infrastructure Improvements 22,291 132,856 91,386 650,000 558,614
Buildings
Equipment
Land
DIVISION TOTALS 22,291 132,856 91,386 650,000 558,614
Other Financing Uses
Ending Cash
Total Expenses and Cash 22,291 132,856 91,386 650,000 558,614
Resource Allocation
Personnel Services
Operating Expenses
Capital Outlay 22,291 132,856 91,386 650,000 558,614
22,291 132,856 91,386 650,000 558,614
62
Building Code Enforcement Fund
Purpose:
The Building Department provides efficient and effective professionally certified services
for the enforcement of the adopted Florida Building Code related to building, mechanical,
plumbing, electrical, flood control, energy efficiency and handicapped accessibility. The
Department strives to ensure a safe built environment for Atlantic Beach. The
Department coordinates development activities with Planning, Utilities, Public Works,
City of Jacksonville Fire Department and several State of Florida Agencies including the
Federal Emergency Management Agency (FEMA). Our mission is to help homeowners,
licensed contractors, architects and engineers properly navigate through the development
permitting process.
Key Objectives:
Offer exceptional customer service assisting applicants through the City of
Atlantic Beach development permitting process. A staff of five employees
manages the required submittals for plan review and inspection for all vertical
construction within the City, coordinating the approval process for several other
City departments.
Monitor activities of City programs related to the Federal Emergency
Management Agency’s Community Rating System to reduce rising flood
insurance costs to property owners promulgated by the National Flood Insurance
Program. Continue enforcement of the City Flood Control ordinance for
development within FEMA’s designated floodplains.
Monitor activities related to the Insurance Service Organization ratings for the
Building Code Effectiveness Rating Program in an effort to reduce wind
insurance rates. Maintain standards for building plan review and inspection
paying special attention to hurricane force reactions on buildings.
Improve homeowner and contractor awareness of building codes via our
department website and various printed brochures.
Provide administrative support to the Personnel, Planning, and Finance
department’s offices at the City Hall receptionist counter.
Issue, Trends and Highlights:
Due to local growth and a strengthening economy, Building Department fees are
up 96% thus far in FY 2014-2015 compared to the same period in FY 2013-2014.
The Building Department has been transitioning to One Solution online
permitting system, since the fall of 2014. This is an ongoing process to streamline
the permitting process and enable staff to use their time more efficiently.
63
Building Department Inspectors now have laptops in their cars, starting in FY
2014-2015, which enable them to conduct more work in the field. This is saving
staff time and reducing City car usage, as staff does not have to visit city hall as
frequently.
Continuing the scanning process for plans and permits instead of storing them in
the City Hall vault. Scanning is reducing storage costs while properly retaining
records as required by State law.
Continuing to improve communication of development review process related to
coordination of comments and plan requirements for the Public Works and
Utilities Departments. The development review process has greatly improved
resulting in less time spent by applicants waiting for approval. The Building
Department has created a process to clear all expired permits requiring property
owners to obtain a final inspection.
Maintain activities related to the Insurance Service Organization (ISO) rating for
the Community Rating System (CRS) program and the Building Effectiveness
Rating (BER) program. Our ratings for both programs, which help reduce
insurance rates, are well above the national average.
The Building Department continues to assist with enforcement of the International
Property Maintenance Code and other City ordinances.
The 5th Edition of the Florida Building Code (FBC) took effect June 30, 2015,
including the eight volumes of the FBC, the Florida Fire Prevention Code, the
2011 National Electric Code (NEC), and dozens of revised referenced standards.
The FBC is revised every three years and it is always a busy time, finding and
implementing the new Code provisions.
64
Proposed
-bce -
- - - -
- -
- - - - -
- - - - -
Building Code Enforcement
Combined Summary of Revenues and Expenditures
Actual Actual Estimate Budget Increase
2012-2013 2013-2014 2014-2015 2015-2016 (Decrease)
Restricted 65,502 65,304 60,563 93,975 33,412
Operating Cash 12,065 50,290 578,981 269,664 (309,318)
Cash Forward 77,567 115,593 639,545 363,639 (275,906)
Revenues
Building Permit Fees 229,073 334,324 340,000 340,000
Plan Check Fees 32,714 77,347 90,000 80,000 (10,000)
Re-inspection Fees 715 5,524 7,000 5,000 (2,000)
Radon Gas Fee 482 451 800 500 (300)
Construction Surcharge 482 458 800 500 (300)
Interest Earnings (2,142) 4,422 12,000 7,009 (4,991)
Transfer from General Fund 31,000
Miscellaneous Revenues 6,700 5,025 5,125 6,125 1,000
Total Revenues 299,024 427,551 455,725 439,134 (16,591)
Other Financing Sources 217 338,652
Total Resources 376,808 881,797 1,095,270 802,773 (292,497)
Expenditures
Building Code Enforcement 261,215 242,253 375,899 457,868 81,969
DIVISION TOTALS 261,215 242,253 375,899 457,868 81,969
Other Financing Uses 355,732 (355,732)
Restricted 65,304 60,563 93,975 109,467 15,492
Operating Cash 50,290 578,981 269,664 235,438 (34,226)
Ending Cash 115,593 639,545 363,639 344,905 (18,734)
Total Expenses and Cash 376,808 881,797 1,095,270 802,773 (292,497)
Resource Allocation
Personnel Services 220,859 190,843 274,362 356,638 82,276
Operating Expenses 40,356 46,563 81,537 81,230 (307)
Capital Outlay 4,847 20,000 20,000
Debt Service
Transfers
Total Resources 261,215 242,253 375,899 457,868 81,969
AUTHORIZED PERSONNEL
Position 2014-2015 2015-2016
Building and Zoning Director 0.20 0.20
Building Official 1.00 1.00
Deputy Building Official 1.00 1.00
Building Permits Technician / Clerk II 0.85 0.85
Receptionist / Permits Clerk 0.80 0.80
3.85 3.85
65
Proposed
- - -
-
-
- - - - -
- - -
- - - -
- - - -
-
- - - -
- - - -
-
- - - -
- - - -
- - - -
- -
- - -
- -
- - -
- - -
- - - - -
- - - - -
Building Code Enforcement Fund
Building
PERSONNEL SERVCES
Actual
2012-2013
Actual
2013-2014
Estimate
2014-2015
Budget
2015-2016
Increase
(Decrease)
Wages
Salaries and Wages
Overtime
Special Pay
Sub-Total
Benefits
FICA
Pension
Health and Life Insurance
Worker and Unemploy Comp
Sub-Total
144,410
2,626
147,035
10,736
41,344
19,444
2,300
73,824
129,472
(10,837)
118,636
9,853
41,949
17,931
2,475
72,207
199,200
1,000
200,200
13,738
30,346
26,910
3,168
74,162
254,396
1,000
255,396
19,541
39,717
39,308
2,676
101,242
55,196
1,000
(1,000)
55,196
5,803
9,371
12,398
(492)
27,080
Total Wages and Benefits 220,859 190,843 274,362 356,638 82,276
OPERATING EXPENSES
Professional Services
Contract Services
Local Travel
Communications
Postage
Utilities
Rentals and Leases
Insurance
Repairs and Maintenance
Printing and Publishing
Advertising and Promotions
Other Current Charges
Office Supplies
Operating Supplies
Books, Training, Memberships
Internal Service Charges
42
1,219
2,407
909
7,014
476
1
40
3,750
1,128
23,369
98
5,299
2,642
931
4,936
650
2
4,643
758
26,605
105
20,000
2,300
50
990
4,715
1,000
150
9,700
7,500
35,027
25,000
3,000
50
1,089
4,262
1,000
150
5,000
7,000
34,679
(105)
5,000
700
99
(453)
(4,700)
(500)
(348)
Total Operating Expenses 40,356 46,563 81,537 81,230 (307)
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements
Vehicles
Computer Equipment 4,847
20,000 20,000
Total Capital Outlay 4,847 20,000 20,000
DEBT SERVICE
Principal
Interest
Total Debt Service
TRANSFERS
To
To
Total Transfers
DIVISION TOTALS 261,215 242,253 375,899 457,868 81,969
66
Tree Protection Fund
Purpose:
To provide funding to ensure compliance with Chapter 23 of the Code of
Ordinances governing protected trees and landscaping requirements. Funding
sources will include contributions, donations, and mitigation proceeds for tree
removal and site clearings. The funds generated are to be used for planting of
trees within the City of Atlantic Beach.
Key Objectives:
To promote the health, safety, welfare and general well-being of the citizens of
Atlantic Beach, through the preservation of natural plant communities, the
installation of landscaping, and the protection of trees on public and private
property
To promote the conservation of energy and limited fresh water resources by
encouraging the planting of natural or cultivated areas and planting trees
To promote and improve the aesthetic integration of natural and man-made
environments in order to reduce the harmful effects of development and use on
vegetation; and, thereby, improve the quality of life through the abatement of
noise, glare, dust, and air pollution
Issues, Trends and Highlights:
The Planning and Zoning Department worked with the City Commission and
Community Development Board to update the City’s tree code. It is anticipated
that the new code will lessen the loss of the City’s tree canopy and will also lead
to planting of more trees when new homes are constructed. Staff will be creating a
guide to the tree code for residents and builders.
The Planning and Zoning Department was awarded a grant to create a tree
management plan for the City. This project will help guide the City in the
management and planting of trees in the City Right of way.
Workload Data:
These funds are requested through the City Commission as projects arise and
meet the requirements of the ordinance. They are primarily expended under the
recommendations of City staff and the City Manager.
67
Proposed
- - - -
-
-
- -
- - - -
- -
- - - - -
- -
- - - - -
- - - - -
- - - - -
- -
Tree Protection Fund
Combined Summary of Revenues and Expenditures
Actual Actual Estimate Budget Increase
2012-2013 2013-2014 2014-2015 2015-2016 (Decrease)
Cash Forward 6,493 6,493 14,673 7,985 (6,688)
Revenues
Tree Mitigation Proceeds 4,456
Contributions/Donations 3,724 6,133 5,000 (1,133)
Total Revenues 8,180 6,133 5,000 (1,133)
Other Financing Sources
Total Resources 6,493 14,673 20,806 12,985 (7,821)
Expenditures
Contract Services 12,821 12,000 (821)
Operating supplies
DIVISION TOTALS 12,821 12,000 (821)
Other Financing Uses
Ending Cash 6,493 14,673 7,985 985 (7,000)
Total Expenses and Cash 6,493 14,673 20,806 12,985 (7,821)
Resource Allocation
Personnel Services
Operating Expenses 12,821 12,000 (821)
Capital Outlay
Debt Service
Transfers
12,821 12,000 (821)
68
Code Enforcement
Purpose:
The Code Enforcement Division provides the City of Atlantic Beach with certified
professional services for the enforcement of adopted Ordinances and State of Florida
regulations relating to the health, safety and welfare of its citizens. The department is
created to enhance community revitalization through the enforcement of minimum
property standards. The program also effectively protects the socio-economic and
physical environment within well established neighborhoods through consistent
enforcement.
Key Objectives:
To continue educating the public via the City website and brochures with information
related to the code enforcement process.
To implement technology improvements and updates, including code enforcement
tracking software for complaint cases which will allow for more effective and efficient
code enforcement.
To provide enforcement process training for other City departments to allow expansion of
code enforcement throughout the City workforce. This is in an effort to improve the
ability of other departments to assist with the enforcement process.
Issues, Trends and Highlights:
The City’s Code Enforcement Officer now has a laptop in car, which will enable more
work to be conducted in the field. This will save staff time and reduce City car usage, as
staff will not have to visit city hall as frequently.
69
- - -
Proposed
- - - - -
- -
-
- - -
- - - -
- - - -
-
- -
- - - -
- - - -
- - - -
- - -
- - - -
- - - -
-
- - -
- - -
- - -
- - - -
- - - -
- - - - -
- - -
- - -
- - -
- - - - -
- - - - -
General Fund
Code Enforcement
PERSONNEL SERVCES
Actual
2012-2013
Actual
2013-2014
Estimate
2014-2015
Budget
2015-2016
Increase
(Decrease)
Wages
Salaries and Wages
Overtime
Special Pay
Sub-Total
Benefits
FICA
Pension
Health and Life Insurance
Worker and Unemploy Comp
Sub-Total
43,204
625
43,829
3,256
18,931
6,069
78
28,333
44,366
44,366
3,264
2,662
6,036
(2,326)
9,635
38,000
200
38,200
2,910
1,216
2,986
7,112
41,019
41,019
3,138
7,019
10,162
904
21,223
3,019
(200)
2,819
228
5,803
7,176
904
14,111
Total Wages and Benefits 72,162 54,002 45,312 62,242 16,930
OPERATING EXPENSES
Professional Services
Contract Services
Local Travel
Communications
Postage
Utilities
Rentals and Leases
Insurance
Repairs and Maintenance
Printing and Publishing
Advertising and Promotions
Other Current Charges
Office Supplies
Operating Supplies
Books, Training, Memberships
786
2,475
784
96
1,066
10,130
881
23
47
1,353
984
134
1,800
125
750
150
1,900
2,150
1,800
100
250
200
1,750
2,150
(134)
(25)
(500)
50
(150)
Total Operating Expenses 15,336 3,288 7,009 6,250 (759)
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements
Vehicles
Equipment
Total Capital Outlay
DEBT SERVICE
Principal
Interest
Other
Total Debt Service
TRANSFERS
To
To
Total Transfers
DIVISION TOTALS 87,498 57,289 52,321 68,492 16,171
70
Public Safety
Proposed
0 0 0 0 0
0
Public Safety
Combined Summary of Revenues and Expenses
Actual Actual Estimate Budget Increase
2012-2013 2013-2014 2014-2015 2015-2016 (Decrease)
Revenues:
General Fund Resources 4,829,307 4,954,520 5,114,833 5,699,209 584,376
Police Grants 81,225 83,375 74,085 70,000 (4,085)
Police Trust 27,214 59,253 19,241 19,150 (91)
Total Revenues 4,937,746 5,097,148 5,208,159 5,788,359 580,200
Expenses:
Police Services 3,615,269 3,673,222 3,800,495 4,357,754 557,259
Police Grants 81,225 83,375 74,085 70,000 (4,085)
Police Trust 46,548 37,733 29,000 44,050 15,050
Rescue Services 1,214,037 1,281,298 1,314,338 1,341,455 27,117
Total Expenses 4,957,080 5,075,628 5,217,918 5,813,259 595,341
Resource Allocation:
Personnel Services 3,475,854 3,431,224 3,537,159 4,073,506 536,347
Operating Expenses 1,374,331 1,472,604 1,476,190 1,552,323 76,133
Capital Outlay 106,894 168,770 203,569 182,380 (21,189)
Debt Service
Transfers 3,030 1,000 5,050 4,050
Total Resource Allocation: 4,957,080 5,075,628 5,217,918 5,813,259 595,341
Summary of Authorized Positions
2014-2015 2015-2016
Police
Public Safety Director 1.00 1.00
Commander 2.00 2.00
Lieutenant 2.00 2.00
Sergeant 6.00 6.00
Detective 3.00 4.00
Patrol Officer 14.00 13.00
Administrative Assistant 1.00 1.00
Communications Supervisor 1.00 1.00
Emergency Communications Officer 5.00 5.00
Police Records Specialist 1.00 1.00
Police Records Clerk 1.00 1.00
Support Services Manager 1.00 1.00
Property Evidence Records Clerk 1.00 1.00
Animal Control Officer 2.00 2.00
School Crossing Guard - (Part Time) 2.00 2.00
43.00 43.00
Fire, Rescue and Lifeguard Operations
Life Guard Captain - (Part Time) 2.00 2.00
Lifeguard Lieutenant - (Part Time) 4.00 4.00
Lifeguards - (Part Time) 12.00 12.00
18.00 18.00
Total Public Safety 61.00 61.00
72
Police Department
Purpose:
The Mission of the Atlantic Beach Police Department is to provide for the safety and protection
of lives and property through courteous and professional public service, timely response to
problems and relentless pursuit of criminals, while always respecting each person’s
Constitutional Rights and personal dignity. Our focus is to improve the quality of life in the
City of Atlantic Beach by maintaining community partnerships that promote safe streets and
neighborhoods.
The Police Department operates eight (8) divisions which include Administration, Patrol,
Investigations, Crime Suppression, Communications, Animal Control, Crossing Guards, and
Life Guards. Each of these divisions actively engages in pro-active activities relative to
community service, law enforcement and safety. The Police Department members engage in
criminal investigations, preventive patrol, traffic enforcement, crime prevention, traffic crash
investigations, SWAT functions, DUI enforcement, record keeping, animal control, and support
for the Police Explorer Program. The Communications Division answers all 911 calls for
police, fire, and emergency medical responses within the City of Atlantic Beach.
Key Objectives 2015-16:
The Priority Objective for Public Safety in 2015-16 is to institute a community-oriented
policing approach in our City. One officer will still be assigned to the Community Oriented
Policing Unit full time, and will continue to focus primarily in the Mayport Corridor area.
However, the philosophy of community-oriented policing must be embraced and practiced by
every member of the Police Department, in all parts of the City. The Police Department will
focus on creating opportunities for positive interaction on a regular basis by all members of the
Police Department to include the Chief of Police and command staff. We will continue to
conduct our Citizen's Police Academy which has proven to be a great opportunity to build
positive relationships with many of our citizens.
Other key objectives for the Police Department in 2015-16 include:
Review Lifeguard Policy to ensure we have appropriate coverage during the summer
months.
Finalize and implement plan for expansion and renovation of the Public Safety Building.
Continue positive working relationship with other law enforcement agencies in the area.
Institute regular communication with Jacksonville Fire and Rescue Department (Station
55). Invite and include members of Station 55 in city events and functions to promote
cohesiveness and a sense of being part of the city's department of public safety.
73
Review & maintain an up-to-date Municipal Comprehensive Emergency Management
Plan (MCEMP) that is communicated to all elected officials. Look into utilizing social
media as a way to communicate emergency preparedness information to our citizens.
2014/15 Highlights:
The Community Oriented Policing (COPS) program and the Crime Suppression Unit continued
to operate city wide with a strong focus on the Mayport Corridor area throughout the year.
There has been dramatic improvement in the drug, transient and prostitution problems since the
Mayport Corridor Redevelopment initiative began.
Department members have attended and held numerous educational and mentoring programs
and events within the community. Educational field trips have been given at the police
department building to Boy Scout groups, Girl Scout groups, Landmark Middle special
education classes, North Fl gymnastics group, and different classes from Atlantic Beach
Elementary. Additionally, department members have attended events at the local community
centers, the Town Center tree lighting, Atlantic Beach Elementary literacy parade, KinderCare
preschool, Beaches Veterans Memorial Park, and the Mayport Middle School career fair. We
are always looking for additional ways to connect with the community and realize the value of
positive interactions and relationships with the local youth. The Atlantic Beach lifeguards
launched a Junior Lifeguard program this summer (2015) as a way to connect with local youth
and teach them about lifeguarding. The program completely filled up, with over 40 youth, ages
9-15, enrolled.
From October 2014 – May 2015 Atlantic Beach Police officers have made 433 arrests, 151 of
which were for DUI.
Atlantic Beach had the lowest per capita (crimes per 1,000 residents) crime rate in Duval
County for 2014, and was lower than the state average. City wide, there was a 13% decrease as
compared to 2013 (from 414 to 362).
Workload Data
Activity 2011 2012 2013 2014
Average Emergency Response
Time in minutes
2min 1 sec 2min 29sec 2min 55sec 2min 40 sec
Total Crime Rate Per 1,000
Population
37.33 28.86 32.22 27.88
Arrests 912 903 726 698
*Calls 26,200 21,831 21,906 22,220
Traffic citations 4,664 4,209 4,364 3,196
Index Crimes 473 367 414 362
*Note – The method of calculating calls for service with the Computer Aided Dispatch (CAD) system was revised
during 2011 which resulted the in significant reductions in this statistic.
74
P
-
- - - - -
-
- - - - -
- - -
-
- - - -
- - - -
- - - -
- -
- - - - -
- -
- - -
- - -
- - -
- - - - -
- - - - -
General Fund
Police Administration
PERSONNEL SERVCES
Actual
2012-2013
Actual
2013-2014
Estimate
2014-2015
Budget
2015-2016
Increase
(Decrease)
Wages
Salaries and Wages
Overtime
Special Pay
Sub-Total
Benefits
FICA
Pension
Health and Life Insurance
Worker and Unemploy Comp
Sub-Total
234,967
47
3,256
238,269
17,718
83,534
18,455
3,009
122,715
283,014
126
12,310
295,450
21,857
62,254
27,032
4,841
115,984
261,243
100
2,000
263,343
21,935
65,071
34,491
28,944
150,441
290,603
200
1,560
292,363
22,369
85,785
44,569
59,662
212,385
29,360
100
(440)
29,020
434
20,714
10,078
30,718
61,944
Total Wages and Benefits 360,984 411,434 413,784 504,748 90,964
OPERATING EXPENSES
Professional Services
Contract Services
Local Travel
Communications
Postage
Utilities
Rentals and Leases
Insurance
Repairs and Maintenance
Printing and Publishing
Advertising and Promotions
Other Current Charges
Office Supplies
Operating Supplies
Books, Training, Memberships
16,314
17,144
37,347
544
15,614
24,084
9,289
2,338
7,961
6,742
2,581
9,426
23,918
64,844
287
15,530
156
22,140
8,120
908
7,996
7,717
3,857
5,300
10,500
67,334
50
14,070
600
25,800
5,000
500
8,000
8,500
3,750
5,300
11,300
75,700
500
15,800
12,000
26,000
7,000
1,500
1,000
8,000
13,500
3,500
800
8,366
450
1,730
11,400
200
2,000
1,500
500
5,000
(250)
Total Operating Expenses 139,959 164,900 149,404 181,100 31,696
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements
Vehicles
Equipment
70 23,500 (23,500)
Total Capital Outlay 70 23,500 (23,500)
DEBT SERVICE
Principal
Interest
Other
Total Debt Service
TRANSFERS
To
To
Total Transfers
DIVISION TOTALS 501,013 576,333 586,688 685,848 99,160
75
- - -
-
-
- - -
- - - - -
- - - - -
-
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - -
- - - -
- - - -
- - - -
- - -
- - -
- - -
- - - - -
- - - - -
General Fund
Police Patrol
PERSONNEL SERVCES
Actual
2012-2013
Actual
2013-2014
Estimate
2014-2015
Budget
2015-2016
Increase
(Decrease)
Wages
Salaries and Wages
Overtime
Special Pay
Sub-Total
Benefits
FICA
Pension
Health and Life Insurance
Worker and Unemploy Comp
Sub-Total
1,145,252
70,505
118,509
1,334,266
99,250
400,806
217,451
35,730
753,237
1,111,782
80,112
73,413
1,265,307
93,970
436,926
201,467
41,505
773,868
1,160,000
83,750
77,868
1,321,618
100,770
444,671
208,116
44,928
798,485
1,426,937
73,500
57,153
1,557,590
121,310
609,012
216,919
40,167
987,408
266,937
(10,250)
(20,715)
235,972
20,540
164,341
8,803
(4,761)
188,923
Total Wages and Benefits 2,087,503 2,039,175 2,120,103 2,544,998 424,895
OPERATING EXPENSES
Professional Services
Contract Services
Local Travel
Communications
Postage
Utilities
Rentals and Leases
Insurance
Repairs and Maintenance
Printing and Publishing
Advertising and Promotions
Office Supplies
Operating Supplies
Books, Training, Memberships
Internal Service Charges
75
4,826
595
5,880
408
19,376
107,166
1,683
9,673
375
5,876
408
24,512
132,032
204
5,500
300
10,000
13,500
121,800
5,500
500
14,500
134,150
(204)
200
(10,000)
1,000
12,350
Total Operating Expenses 138,327 174,558 151,304 154,650 3,346
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements
Vehicles
Computer Equipment
Equipment
73,407
12,872
2,878
68,823
21,896
9,746
126,011
6,859
43,500
129,780
37,600
15,000
3,769
30,741
(28,500)
Total Capital Outlay 89,156 100,465 176,370 182,380 6,010
DEBT SERVICE
Principal
Interest
Other
Total Debt Service
TRANSFERS
To
To
Total Transfers
DIVISION TOTALS 2,314,986 2,314,198 2,447,777 2,882,028 434,251
76
- - -
- - - -
- - - -
- - - -
- - -
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
-
- - - -
-
- - -
- - -
- - -
- - -
- - - - -
- - -
- - -
- - -
- - - - -
- - - - -
General Fund
Police Crime Suppression Unit
PERSONNEL SERVCES
Actual
2012-2013
Actual
2013-2014
Estimate
2014-2015
Budget
2015-2016
Increase
(Decrease)
Wages
Salaries and Wages
Overtime
Special Pay
Sub-Total
Benefits
FICA
Pension
Health and Life Insurance
Worker and Unemploy Comp
Sub-Total
105,248
7,932
19,930
133,109
12,924
49,560
18,439
4,702
85,625
92,818
4,117
13,919
110,855
11,230
52,312
18,689
4,967
87,198
89,116
4,870
9,370
103,356
10,645
53,644
21,604
5,058
90,951
72,153
6,000
15,747
93,900
10,398
47,782
36,369
3,840
98,389
(16,963)
1,130
6,377
(9,456)
(247)
(5,862)
14,765
(1,218)
7,438
Total Wages and Benefits 218,735 198,053 194,307 192,289 (2,018)
OPERATING EXPENSES
Professional Services
Contract Services
Local Travel
Communications
Postage
Utilities
Rentals and Leases
Insurance
Repairs and Maintenance
Printing and Publishing
Advertising and Promotions
Other Current Charges
Office Supplies
Operating Supplies
Books, Training, Memberships
Investigations
882
5,932
1,065
3,000
34
887
6,142
828
1,000
9,050
500
3,000
8,000
500
3,000
(1,050)
Total Operating Expenses 10,879 8,890 12,550 11,500 (1,050)
CAPITAL OUTLAY
Buildings
Infrastructure Improvements
Vehicles
Equipment
Total Capital Outlay
DEBT SERVICE
Principal
Interest
Other
Total Debt Service
TRANSFERS
To
To
Total Transfers
DIVISION TOTALS 229,614 206,943 206,857 203,789 (3,068)
77
- - -
- - - -
- - - -
- - -
- - - -
- - - -
- -
- - - -
- -
- - - -
- - - -
- - - -
- - - -
- - - -
- - -
- - -
- - -
- - -
- - -
- - - - -
- - -
- - -
- - -
- - - - -
- - - - -
General Fund
Police Investigations
PERSONNEL SERVCES
Actual
2012-2013
Actual
2013-2014
Estimate
2014-2015
Budget
2015-2016
Increase
(Decrease)
Wages
Salaries and Wages
Overtime
Special Pay
Sub-Total
Benefits
FICA
Pension
Health and Life Insurance
Worker and Unemploy Comp
Sub-Total
100,006
2,183
17,744
119,933
8,894
34,735
13,493
3,298
60,421
99,520
8,542
17,582
125,644
9,324
38,030
14,260
3,948
65,562
85,233
10,000
10,930
106,163
8,017
38,476
14,191
4,966
65,650
64,790
5,000
15,665
85,455
6,538
27,120
20,263
2,703
56,624
(20,443)
(5,000)
4,735
(20,708)
(1,479)
(11,356)
6,072
(2,263)
(9,026)
Total Wages and Benefits 180,354 191,206 171,813 142,079 (29,734)
OPERATING EXPENSES
Professional Services
Contract Services
Local Travel
Communications
Postage
Utilities
Rentals and Leases
Insurance
Repairs and Maintenance
Printing and Publishing
Advertising and Promotions
Other Current Charges / Investigations
Office Supplies
Operating Supplies
Books, Training, Memberships
32
588
304
125
588
824
50
1,050
2,999
600
100
600
3,100
1,000
50
(450)
101
400
Total Operating Expenses 924 1,537 4,699 4,800 101
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements
Vehicles
Equipment
Total Capital Outlay
DEBT SERVICE
Principal
Interest
Other
Total Debt Service
TRANSFERS
To
To
Total Transfers
DIVISION TOTALS 181,278 192,743 176,512 146,879 (29,633)
78
- - -
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
- - -
- - -
- - -
- - -
- - -
- - - - -
- - -
- - -
- - -
- - - - -
- - - - -
General Fund
Police Dispatch
PERSONNEL SERVCES
Actual
2012-2013
Actual
2013-2014
Estimate
2014-2015
Budget
2015-2016
Increase
(Decrease)
Wages
Salaries and Wages
Overtime
Special Pay
Sub-Total
Benefits
FICA
Pension
Health and Life Insurance
Worker and Unemploy Comp
Sub-Total
158,792
13,482
7,888
180,161
13,349
61,027
28,912
309
103,597
169,362
10,274
7,834
187,470
13,855
15,661
30,490
413
60,419
186,704
5,000
9,308
201,012
14,144
18,322
42,767
614
75,847
202,983
9,000
5,000
216,983
16,602
52,570
44,866
412
114,450
16,279
4,000
(4,308)
15,971
2,458
34,248
2,099
(202)
38,603
Total Wages and Benefits 283,759 247,888 276,859 331,433 54,574
OPERATING EXPENSES
Professional Services
Contract Services
Local Travel
Communications
Postage
Utilities
Rentals and Leases
Insurance
Repairs and Maintenance
Printing and Publishing
Advertising and Promotions
Other Current Charges
Office Supplies
Operating Supplies
Books, Training, Memberships
Internal Service Charges
433
25
840 500 1,000 500
Total Operating Expenses 433 865 500 1,000 500
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements
Vehicles
Equipment
Total Capital Outlay
DEBT SERVICE
Principal
Interest
Other
Total Debt Service
TRANSFERS
To
To
Total Transfers
DIVISION TOTALS 284,191 248,754 277,359 332,433 55,074
79
Animal Control
Purpose:
The Mission of the Atlantic Beach Animal Control is to provide service to the public by
enforcing local animal ordinances, capture and impound animals running at large, investigate
reports of animal attacks or animal cruelty or neglect, issue citations for animal control
violations, prepare reports when necessary and investigate animal bites and coordinate handling
and care of animals in the city kennel.
Employees
The Animal Control Officers operate under the Police Department. There are two full time
Animal Control Officers to provide coverage seven days per week.
Training/Certifications
Atlantic Beach Animal Control Officers receive state certification through FACA (Florida
Animal Control Association). After the initial 40 hours of training is received, each Officer must
pass a state certification test. Annual continuing education is required to maintain certification.
Education/Community Outreach
The Atlantic Beach Animal Control Officers put an emphasis on educating the residents within
the city and providing community outreach. Each year, informative articles are written for the
local Tideview newsletter and the Beaches Leader to provide readers with useful information on
pet care, and reminders about local ordinances. Additionally, Animal Control attends different
venues throughout the community such as the local Wednesday market at Bull Park and summer
camp programs at the community center to provide education to citizens.
80
- - -
-
-
-
- - - -
-
- - - -
-
- - -
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
- - -
- - -
- - -
- - - - -
- - - - -
General Fund
Police Animal Control
PERSONNEL SERVCES
Actual
2012-2013
Actual
2013-2014
Estimate
2014-2015
Budget
2015-2016
Increase
(Decrease)
Wages
Salaries and Wages
Overtime
Special Pay
Sub-Total
Benefits
FICA
Pension
Health and Life Insurance
Worker and Unemploy Comp
Sub-Total
52,186
1,553
3,288
57,027
4,345
16,677
5,094
796
26,911
52,825
1,361
2,052
56,238
4,280
9,351
3,231
901
17,763
54,210
1,400
3,411
59,021
4,456
12,063
7,110
1,144
24,773
60,790
1,400
62,190
4,759
7,113
10,204
977
23,053
6,580
(3,411)
3,169
303
(4,950)
3,094
(167)
(1,720)
Total Wages and Benefits 83,939 74,001 83,794 85,243 1,449
OPERATING EXPENSES
Professional Services
Contract Services
Local Travel
Communications
Postage
Utilities
Rentals and Leases
Insurance
Repairs and Maintenance
Printing and Publishing
Advertising and Promotions
Other Current Charges
Office Supplies
Operating Supplies
Books, Training, Memberships
550
973
588
208
534
6,677
496
1,425
1,895
208
289
10,122
250
750
1,344
200
1,050
1,200
7,071
500
750
1,344
200
800
8,050
250
(1,050)
(400)
979
Total Operating Expenses 9,531 14,435 11,865 11,644 (221)
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements
Vehicles
Equipment
35,957
Total Capital Outlay 35,957
DEBT SERVICE
Principal
Interest
Other
Total Debt Service
TRANSFERS
To
To
Total Transfers
DIVISION TOTALS 93,470 124,393 95,659 96,887 1,228
81
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
- - -
- - - -
- - - -
- - -
- - -
- - -
- - -
- - -
- - -
- - - - -
- - -
- - -
- - -
- - - - -
- - - - -
General Fund
Police School Guards
PERSONNEL SERVCES
Wages
Salaries and Wages
Overtime
Special Pay
Sub-Total
Benefits
FICA
Pension
Health and Life Insurance
Worker and Unemploy Comp
Sub-Total
Total Wages and Benefits
Actual
2012-2013
9,157
9,157
700
860
1,560
10,717
Actual
2013-2014
8,890
8,890
680
288
968
9,858
Estimate
2014-2015
8,651
8,651
663
329
992
9,643
Budget
2015-2016
8,834
8,834
676
330
1,006
9,840
Increase
(Decrease)
183
183
13
1
14
197
OPERATING EXPENSES
Professional Services
Contract Services
Local Travel
Communications
Postage
Utilities
Rentals and Leases
Insurance
Repairs and Maintenance
Printing and Publishing
Advertising and Promotions
Other Current Charges
Office Supplies
Operating Supplies
Books, Training, Memberships
Internal Service Charges
50 50
Total Operating Expenses 50 50
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements
Vehicles
Equipment
Total Capital Outlay
DEBT SERVICE
Principal
Interest
Other
Total Debt Service
TRANSFERS
To
To
Total Transfers
DIVISION TOTALS 10,717 9,858 9,643 9,890 247
82
Police Grants
Purpose:
The Police Grants are used to enhance Public Safety operations and utilize available
grants to provide the funding for public safety initiatives.
Issues, Trends and Highlights:
For FY 2012, the Department received $109,396 in Justice Assistance Grant (JAG)
funds to be used to pay the salaries of one (1) C.O.P.s officer and (1) Crime
Suppression Unit (CSU) detective, and a portion of the Redevelopment Coordinator’s
salary.
For FY 2013, the Department received $81,225 in Justice Assistance Grant (JAG)
funds to be used to pay the salaries of one (1) C.O.P.s officer and one (1) Crime
Suppression Unit (CSU) detective.
For FY 2014, the Department received $83,375 in Justice Assistance Grant (JAG)
funds to be used towards the salaries of one (1) Community Oriented Policing (COPs)
officer and one (1) Crime Suppression Unit detective.
For FY 2015, the Department received $71,321 in Justice Assistance Grant (JAG)
funds to be used towards the salaries of one (1) Community Oriented Policing Officer
(COPs) and one (1) Crime Suppression Unit detective.
For FY 2016, the Department anticipates receiving Justice Assistance Grant (JAG)
funding to be used towards the salaries of one (1) Community Oriented Policing
Officer (COPs) and one (1) Crime Suppression Unit detective, however the exact
amount is unknown but is expected to be about $70,000.
83
- - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - -
- - - - -
- - -
- - - - -
- - -
- - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - -
- - -
- - - - -
- - - - -
Police Grant Funds
JAG Cops Officers 161
Police Grant Funds
Police Department
Cash Forward
Revenues
Grant Proceeds
Interest
Transfer from General Fund
Total Revenues
Other Financing Sources
Total Resources
Expenditures
Salaries and Wages
Operating Expenses
Professional Services
Contract Services
Communications
Rentals and Leases
Other Current Charges
Operating Supplies
Training
Total Operating Expenses
Capital Outlay
Vehicles
Equipment
Total Capital Outlay
Transfers
To Police Trust fund
To General Fund
To Various Grant Funds
Total Transfers
DIVISION TOTALS
Other Financing Uses
Ending Cash
Total Expenses and Cash
Resource Allocation
Personnel Services
Operating Expenses
Capital Outlay
Debt Service
Transfers
Total Resources
Actual
2012-2013
81,225
81,225
81,225
78,440
2,785
2,785
81,225
81,225
78,440
2,785
81,225
Actual
2013-2014
83,375
83,375
83,375
81,205
2,170
2,170
83,375
83,375
81,205
2,170
83,375
Estimate
2014-2015
74,085
74,085
74,085
71,321
2,764
2,764
74,085
74,085
71,321
2,764
74,085
Budget Increase
2015-2016 (Decrease)
70,000 (4,085)
70,000 (4,085)
70,000 (4,085)
70,000 (1,321)
(2,764)
(2,764)
70,000 (4,085)
70,000 (4,085)
70,000 (1,321)
(2,764)
70,000 (4,085)
84
Police Special Revenue Funds
The Police Special Revenue Funds receive revenue from several distinct sources. The
funding derived from those revenue sources is restricted to very specific purposes.
Police Training Funds
Purpose:
Restricted funding from a surcharge on Uniform Traffic Citations is dedicated to
police training. Historically, when available, the City has funded police training
from this account. For the past 4 years, no General Fund resources have been
required to fund any police training. There is a sufficient reserve in the account to
continue to fund all police training for several more years.
Radio Communications Special Revenue Fund
Purpose:
The purpose of this restricted funding is to purchase radios, related equipment and
to pay for monthly airtime for the Police Department to participate in countywide
emergency communications systems, which provides immediate communications
with the area law enforcement, fire, and rescue, and other emergency services
organizations. In FY 2015-16, these funds will be used to cover part of the
monthly radio airtime charges paid to the City of Jacksonville.
Contraband/Forfeiture Funds:
Purpose:
Revenue in this account is received from court dispositions including, but not
limited to, the seizure and forfeiture of property that has been used in felony
crimes. Federal and state forfeiture funds are tracked separately because each has
its own set of limitations.
The key objectives of these funds are to provide a funding source for Police to use
as matching funds for grants, to procure equipment, and to finance investigative
expenses for protracted operations.
The revenue generated from this source is very difficult to predict. The funding is
dependent on the investigations that are being conducted at any given time, and
the resulting seizures are often a result of chance.
85
- - -
-
- - - - -
- - - - -
- - -
- - - - -
- - - - -
- - - -
- - - -
-
-
- - -
Court Cost Training Fund (141)
Public Safety
Police Special Revenue Funds
Public Safety
Actual
2012-2013
Actual
2013-2014
Estimate
2014-2015
Budget
2015-2016
Increase
(Decrease)
Cash Forward 165,171 145,951 165,709 155,950 (9,759)
Revenues
State Forfeitures
Federal Forfeitures
Clerk-Court Costs
Radio Communications Fees
Interest
Miscellaneous
4,514
6,329
19,512
(3,141)
33,611
4,732
17,110
3,799
1,000
3,791
13,000
1,450
4,000
14,000
1,150
(1,000)
209
1,000
(300)
Total Revenues 27,214 59,253 19,241 19,150 (91)
Other Financing Sources 826 199
Total Resources 193,211 205,403 184,950 175,100 (9,850)
OPERATING EXPENSES
Contract Services
Investigations
Communications
Training
Printing and Publishing
Operating Supplies
Other Current Charges
Books, Training, Memberships
Total Operating Expenses
16,742
14,923
31,665
17,257
17,446
34,703
13,000
15,000
28,000
14,000
25,000
39,000
1,000
10,000
11,000
CAPITAL OUTLAY
Vehicles
Equipment
Total Capital Outlay
14,883
14,883
TRANSFERS
To General Fund
Total Transfers
3,030
3,030
1,000
1,000
5,050
5,050
4,050
4,050
DIVISION TOTALS 46,548 37,733 29,000 44,050 15,050
Other Financing Uses 713 1,961
Ending Cash 145,951 165,709 155,950 131,050 (24,900)
Total Expenses and Cash 193,212 205,402 184,950 175,100 (9,850)
86
- -
- - - - -
- - - - -
- -
Fire Division
Divisional Summary
Resource Allocation
Personnel Services
Operating Expenses
Capital Outlay
Debt Service
Transfers
Total Resources
Actual
2012-2013
171,424
1,042,614
1,214,037
Actual
2013-2014
178,404
1,072,717
30,177
1,281,298
Estimate
2014-2015
195,535
1,115,104
3,699
1,314,338
Budget
2015-2016
192,876
1,148,579
1,341,455
Increase
(Decrease)
(2,659)
33,475
(3,699)
27,117
Expenses:
Fire Control / Rescue
Lifeguards
Total Expenses
1,020,036
194,001
1,214,037
1,050,048
231,250
1,281,298
1,083,254
231,084
1,314,338
1,113,554
227,901
1,341,455
30,300
(3,183)
27,117
Summary of Authorized Positions
2014-2015 2015-2016
Fire Department
Public Safety Director
Lifeguards
Lieutenant
Captain
Lifeguard
2
4
12
18
2
4
12
18
87
- - - - -
- - - - -
- - - - -
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
- -
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
- - -
- - -
- - -
- - -
- - -
- - - - -
General Fund
Fire Control / Rescue
PERSONNEL SERVCES
Wages
Salaries and Wages
Overtime
Special Pay
Sub-Total
Benefits
FICA
Pension
Health and Life Insurance
Worker and Unemploy Comp
Sub-Total
Total Wages and Benefits
OPERATING EXPENSES
Professional Services
Contract Services
Local Travel
Communications
Postage
Utilities
Rentals and Leases
Insurance
Repairs and Maintenance
Printing and Publishing
Advertising and Promotions
Other Current Charges
Office Supplies
Operating Supplies
Books, Training, Memberships
Internal Service Charges
Total Operating Expenses
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements
Vehicles
Equipment
Total Capital Outlay
Actual
2012-2013
1,005,332
14,704
1,020,036
Actual
2013-2014
1,035,492
14,556
1,050,048
Estimate
2014-2015
1,066,557
15,000
1,697
1,083,254
Budget
2015-2016
1,098,554
14,000
1,000
1,113,554
Increase
(Decrease)
31,997
(1,000)
(697)
30,300
DIVISION TOTALS 1,020,036 1,050,048 1,083,254 1,113,554 30,300
88
Lifeguards
Purpose:
The Mission of the Atlantic Beach Ocean Lifeguards is to provide for the safety and protection
of lives. An emphasis is placed on education and promoting awareness of the marine
environment and identifying potential dangers associated with recreational activities in an open
water environment. Ocean Lifeguards promote beach and ocean safety and provide efficient,
effective water rescues and Basic Life Support (BLS) prior to ambulance arrival.
Employees
The lifeguards are a division of the Public Safety Department and report to the Chief of Police.
Five lifeguards are employed year round in a part time capacity to provide seamless maintenance
of the program, including applicant processing, training, equipment and supply inventory. An
additional 35 lifeguards are hired annually to provide seasonal (6 months), part time service.
Training/Certifications
Each year lifeguards begin training in January with formal testing and training in March. All
lifeguards have current First Responder training and certification. All guards attend either new
guard or returning guard training as well. Each guard has a minimum of 100 hours of training
before working a tower alone. All mid-level supervisors and above have current
EMT/Paramedic certifications. The Atlantic Beach Lifeguard Program has received USLA
Advanced Certification, which means all lifeguards are certified First Responders or above. The
lifeguards maintain a truck , mule, and jet ski as part of their BLS fleet.
Beach Staffing
From Memorial Day through Labor Day, the beach is staffed 7 days per week. Monday – Friday
it is staffed with 8 towers from 10am – 5pm. Saturdays and Sundays are staffed with 9 towers
from 10am – 5:30pm. The only exceptions are in inclement weather. Weekend staffing begins
the last weekend of April through Memorial Day and picks up after Labor Day through the end
of September.
Additional Services for 2015
This year the City is budgeting for additional lifeguard coverage on the beach. This will add
weekends in beginning in March and continuing into October which will be an added level of
service. The coverage during the extended months will be at a reduced staffing level, but will
include truck patrols, station coverage and incident response.
A Junior Lifeguard Program is also being implemented in 2015. This program will familiarize
youth with different aspects of lifeguarding, to include: first aid, lifesaving techniques,
competition training, lifeguard training, marine life and safety, and physical fitness. The
program is designed to run for one week, 4 hours per day, with 10 participants attending per
week. There will be 4 different sessions that the program will be offered. This is done both as a
community outreach program and also as a way to promote education with local youth who may
have an interest in becoming an Atlantic Beach Lifeguard in the future.
89
- - -
- - - -
- - - -
- - - -
- - - -
-
- - - -
- - - -
-
- - -
- - - -
-
- - - -
- - - -
- - - -
-
- - - -
- - - -
- - - -
- -
- - - - -
- -
- - -
- - -
- - -
- - - - -
- - - - -
General Fund
Lifeguards
PERSONNEL SERVCES
Actual
2012-2013
Actual
2013-2014
Estimate
2014-2015
Budget
2015-2016
Increase
(Decrease)
Wages
Salaries and Wages
Overtime
Special Pay
Sub-Total
Benefits
FICA
Pension
Health and Life Insurance
Worker and Unemploy Comp
Sub-Total
154,938
154,938
11,853
4,633
16,485
160,485
160,485
12,277
5,641
17,918
175,603
175,603
13,437
6,495
19,932
178,315
178,315
13,644
917
14,561
2,712
2,712
207
(5,578)
(5,371)
Total Wages and Benefits 171,424 178,404 195,535 192,876 (2,659)
OPERATING EXPENSES
Professional Services
Contract Services
Local Travel
Communications
Postage
Utilities
Rentals and Leases
Insurance
Repairs and Maintenance
Printing and Publishing
Advertising and Promotions
Other Current Charges
Office Supplies
Operating Supplies
Books, Training, Memberships
2,916
1,755
1,364
2,380
3,493
62
9,796
810
1,274
517
7,959
2,097
2,218
16
8,558
30
2,500
1,600
8,000
2,200
550
2,700
650
13,000
650
2,750
1,600
8,325
2,200
7,500
12,000
650
250
325
(550)
4,800
(650)
(1,000)
Total Operating Expenses 22,577 22,669 31,850 35,025 3,175
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements
Vehicles
Equipment
3,634
26,543 3,699 (3,699)
Total Capital Outlay 30,177 3,699 (3,699)
DEBT SERVICE
Principal
Interest
Other
Total Debt Service
TRANSFERS
To
To
Total Transfers
DIVISION TOTALS 194,001 231,250 231,084 227,901 (3,183)
90
Parks & Recreation
0 0
0 0 0 0 0
0 0 0 0 0
Parks and Recreation
Combined Summary of Revenues and Expenses
Actual Actual Estimate Budget Increase
2012-2013 2013-2014 2014-2015 2015-2016 (Decrease)
Revenues:
General Fund Resources 1,035,707 1,159,263 1,271,066 1,286,900 15,834
Total Revenues 1,035,707 1,159,263 1,271,066 1,286,900 15,834
Expenses:
Programs & Special Events 388,147 365,228 354,246 372,506 18,260
Beautification 53,106 59,995 6,889
Maintenance & Improvements 647,560 794,035 863,714 854,399 (9,315)
Total Expenses 1,035,707 1,159,263 1,271,066 1,286,900 15,834
Resource Allocation:
Personnel Services 607,695 603,732 630,266 632,870 2,604
Operating Expenses 423,729 457,089 503,840 624,530 120,690
Capital Outlay 4,282 98,442 136,960 29,500 (107,460)
Debt Service
Transfers
Total Resource Allocation: 1,035,707 1,159,263 1,271,066 1,286,900 15,834
Summary of Authorized Positions
2014-2015 2015-2016
Recreation Programs and Special Events
Parks and Recreation Director 1.00 1.00
Administrative Assistant 1.00 1.00
Recreation Coordinator 1.00 1.00
Recreation Leader (2 part-timers with hours equal to 1 full-time position.) 1.00 1.00
4.00 4.00
Beautification
Landscape and Park Maintenance Worker 1.00 1.00
Maintenance and Improvements
Park Maintenance Division Chief 1.00 1.00
Park Ranger 5.00 5.00
6.00 6.00
Total Parks and Recreation 11.00 11.00
92
Location of City Parks
Active Parks: Those parks primarily used for athletics or specialized recreation activities.
Typical facilities include baseball field(s), softball field(s), football field(s),
soccer field(s), restrooms, parking, recreation building, basketball courts,
tennis courts and walking trails.
Passive Parks: Those parks that are primarily used for non-athletic activities. Typical
facilities include nature, hiking, exercise trails, nature center, restrooms,
parking and picnic areas.
Preserve Parks: Parks that contain areas that are conducive to nature focused activities such as
fishing, kayaking/canoeing, bird watching/wildlife observation, hiking,
picnicking and camping. Typical facilities include fishing/boating facilities,
hiking trails, nature center, restrooms, parking and picnic areas. Future
development emphasizes eco-tourism aspects of use. * estimated
Park Summary
Name Type Acres Location
River Branch Preserve Passive *370.0 Marshes on Westernmost Side of City
Beach Passive 56.5 Atlantic Blvd. to end of Seminole Road
Dutton Island Passive 27.0 West end of Dutton Island Road
Johansen Park Passive 13.0 Seminole Rd & Park Terrace E. & W.
Russell Park Active 12.0 800 Seminole Road
Howell Park Passive 10.3 500 Seminole Road
Tideviews Preserve Passive 8.0 Begonia St. and West 1st Street
Donner Park Active 4.5 2072 George Street
Jordan Park Active 3.5 1671 Francis Avenue
Bull Park Active 3.0 716 Ocean Avenue
Rose Park Active 1.75 Corner of Rose & Orchid Street
Veteran’s Memorial
Park Active 1.62 1 West First Street
Fairway Villas Park Passive 0.4 Mayport Rd & Fairway Villas Lane
Frazier Park Passive 0.4 Plaza St. (Median) Seminole Rd. & E. Coast
Waters Park Passive 0.4 Seminole and 16th Avenue
Atlantic Beach Dog
Park Active 1.6 262 Aquatic Drive
Marvin’s Garden Passive 0.3 Dewees Avenue at 16th Street
Total 512.67
93
Recreation Programs & Special Events
Purpose:
The Recreation Programs and Special Events Department is responsible for the recreational
activities and special events throughout the City. This department sponsors such programs as
basketball, flag football, summer camps, festivals, and senior and after-school programs through
the community centers and parks. The department sponsors city-wide events such as the Bowl
Bash, Family Fun Day and Campout, the Holiday Tree Lighting and Movies in the Park. In
addition, the department director works with the Cultural Arts and Recreation Advisory
Committee (CARAC) to offer cultural and recreation events such as the Tennis Tournament,
Acoustic and Songwriters’ Concerts, and the Arts in the Park.
Key Objectives:
To maintain and enhance current programs and events
Promote programs and events through social media
To promote the health, safety, welfare and general well-being through recreation.
Increase the number of events coordinated by the Recreation Committee
Issues, Trends and Highlights:
Coordinated a cooking program at Jordan Park
Enhanced the senior program at the Baker Center
Updated the Recreation Department’s emergency plan
Worked with Public Works to renovate the parks
Workload Data FY-2014
Number of Events & Programs Coordinated 72
Number of Volunteers 78
Number of Meetings 170
Number of Rentals & Special Events 364
Number of press releases & posters for Events 96
Registration Programs & Revenue 7 registration programs and events
$47,480 in deposits
City Staff 3 full time; 1 part-time
94
- - -
- - -
-
- - - -
- - -
- - - -
- - -
- - -
- - -
- - -
- - -
- - - - -
- - -
- - -
- - -
- - - - -
- - - - -
General Fund
Recreation Programs and Special Events
PERSONNEL SERVCES
Actual
2012-2013
Actual
2013-2014
Estimate
2014-2015
Budget
2015-2016
Increase
(Decrease)
Wages
Salaries and Wages
Overtime
Special Pay
Sub-Total
Benefits
FICA
Pension
Health and Life Insurance
Worker and Unemploy Comp
Sub-Total
177,728
408
10,472
188,607
13,703
43,945
17,358
4,759
79,765
166,215
1,420
743
168,378
12,216
37,791
12,420
5,238
67,665
169,800
2,700
2,500
175,000
13,388
34,000
14,288
5,900
67,576
174,465
2,400
2,400
179,265
13,715
33,118
20,324
5,054
72,211
4,665
(300)
(100)
4,265
327
(882)
6,036
(846)
4,635
Total Wages and Benefits 268,372 236,042 242,576 251,476 8,900
OPERATING EXPENSES
Professional Services
Contract Services
Local Travel
Communications
Postage
Utilities
Rentals and Leases
Insurance
Repairs and Maintenance
Printing and Publishing
Advertising and Promotions
Other Current Charges
Office Supplies
Operating Supplies
Books, Training, Memberships
Grants & Aid to Other Organizations
127
25,992
559
4,791
15
16,069
1,938
948
836
19,001
804
10,843
32
37,820
197
25,855
206
5,305
105
14,834
2,492
274
1,153
17,257
612
10,500
1,436
48,960
12,000
90
5,300
250
15,000
4,000
500
22,400
510
12,600
200
38,820
14,120
240
6,500
150
15,000
4,500
300
27,000
800
14,200
1,400
36,820
2,120
150
1,200
(100)
500
(200)
4,600
290
1,600
1,200
(2,000)
Total Operating Expenses 119,775 129,186 111,670 121,030 9,360
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements
Vehicles
Equipment
Total Capital Outlay
DEBT SERVICE
Principal
Interest
Other
Total Debt Service
TRANSFERS
To
To
Total Transfers
DIVISION TOTALS 388,147 365,228 354,246 372,506 18,260
95
Parks Maintenance and Beautification
Purpose:
The Parks Maintenance and Beautification Division within the Public Works
Department manages the day to day maintenance and long term improvements of the
parks, beach, and beach accesses throughout the city and maintains and upgrades city
owned landscaped properties. The division responsibilities include, but are not limited
providing functional and safe recreational areas for the citizens of Atlantic Beach and
visitors who use the parks, keeping the plants and vegetation in landscaped areas
throughout the City aesthetically pleasing using native species when available, as well
as controlling invasive plant species. Specific duties include implementation of the
Marsh Preserves Master Plan, parks planning and parks building maintenance, irrigation
systems maintenance, landscape bed installation and maintenance, and administering
the beach access and other adoption programs.
Key Objectives:
Continue to maintain and improve the quality of the parks and the beach.
Make City parks and the beach great places for residents and visitors to recreate.
Participate in development of the AB Parks Master Plan.
Replace and/or repair playground equipment, tennis courts, sport fields, park
amenities, as needed.
Continue maintenance and repair of the community centers and structures in the
parks.
Provide manpower and support for recreation events in City parks throughout
the year.
Issues, Trends, Highlights:
Continue implementation of the Marsh Preserves Master Plan.
Plan and implement multiphase Capital Improvement Project for Russell Park
facilities.
Continue working on grants and grant applications.
Workload Data:
Activity Estimated
FY15-16 FY14-15 FY13-14 FY12-13
Acres of Park Land 513 513 513 493
Parks and Areas Maintained 18 18 18 18
Irrigation Systems 42 42 42 42
96
- - -
-
-
-
- - - -
- - - -
- - - -
- - -
- - - -
- - - -
- -
- - -
- - -
- - -
- - -
- - - - -
- - - - -
General Fund
Beautification
General Fund
Park Maintenance
PERSONNEL SERVCES
Actual
2012-2013
Actual
2013-2014
Estimate
2014-2015
Budget
2015-2016
Increase
(Decrease)
Wages
Salaries and Wages
Overtime
Special Pay
Sub-Total
Benefits
FICA
Pension
Health and Life Insurance
Worker and Unemploy Comp
Sub-Total
202,849
4,791
2,288
209,929
15,356
61,666
45,774
6,599
129,394
226,307
3,958
883
231,148
16,593
62,540
48,954
8,454
136,542
206,117
5,300
100
211,517
16,177
60,456
53,524
7,710
137,867
216,500
5,500
222,000
16,986
50,063
47,007
7,793
121,849
10,383
200
(100)
10,483
809
(10,393)
(6,517)
83
(16,018)
Total Wages and Benefits 339,323 367,690 349,384 343,849 (5,535)
OPERATING EXPENSES
Professional Services
Contract Services
Local Travel
Communications
Postage
Utilities
Rentals and Leases
Insurance
Repairs and Maintenance
Printing and Publishing
Advertising and Promotions
Other Current Charges
Office Supplies
Operating Supplies
Books, Training, Memberships
18,249
139,561
97
6,720
54,366
3,013
7,545
134
73,979
290
11,833
154,712
3,718
16
54,622
2,066
4,239
185
94,935
1,577
27,850
190,000
100
3,500
20
53,500
2,800
10,000
1,500
86,000
2,100
50,000
229,000
500
3,200
50
51,500
4,100
57,600
300
200
80,400
4,200
22,150
39,000
400
(300)
30
(2,000)
1,300
47,600
(1,200)
200
(5,600)
2,100
Total Operating Expenses 303,954 327,903 377,370 481,050 103,680
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements
Vehicles
Equipment
4,282
74,484
23,958
117,960
19,000 25,000
4,500
(117,960)
6,000
4,500
Total Capital Outlay 4,282 98,442 136,960 29,500 (107,460)
DEBT SERVICE
Principal
Interest
Other
Total Debt Service
TRANSFERS
To
To
Total Transfers
DIVISION TOTALS 647,560 794,035 863,714 854,399 (9,315)
97
Public Works
Proposed
Public Works
Combined Summary of Revenues and Expenses
Actual Actual Estimate Budget Increase
2012-2013 2013-2014 2014-2015 2015-2016 (Decrease)
Revenues:
General Fund Resources 1,457,343 1,658,766 1,546,301 1,572,712 26,411
Local Option Gas Taxes 417,835 432,188 437,309 461,611 24,302
Sanitation Utility 1,784,531 1,809,691 2,148,684 1,840,330 (308,354)
Storm Water Utility 1,074,115 1,186,804 1,143,792 875,708 (268,084)
Total Revenues 4,733,825 5,087,449 5,276,086 4,750,361 (525,725)
Expenses:
Public Works Admin. 473,932 605,804 502,873 464,605 (38,268)
Street and Road Maint. 744,960 803,176 773,804 833,017 59,213
Local Option Gas Tax 449,107 364,765 410,000 450,000 40,000
Sanitation Utility 1,765,164 1,823,365 2,128,215 1,838,051 (290,164)
Storm Water Utility 835,243 1,162,701 1,213,565 1,507,322 293,757
Fleet Maintenance 238,451 249,786 269,624 275,090 5,466
Total Expenses 4,506,857 5,009,597 5,298,081 5,368,085 70,004
Resource Allocation:
Personnel Services 1,055,066 1,018,277 1,016,395 1,022,555 6,160
Operating Expenses 2,755,131 2,802,181 3,287,663 3,027,212 (260,451)
Capital Outlay 74,579 547,346 412,914 716,250 303,336
Debt Service 210,682 210,633 198,066 182,334 (15,732)
Transfers 411,398 431,160 383,043 419,734 36,691
Total Resource Allocation: 4,506,857 5,009,597 5,298,081 5,368,085 70,004
Summary of Authorized Positions
2014-2015 2015-2016
Public Works Administration
Public Works Director 0.50 0.50
Deputy Public Works Director 1.00 1.00
Public Works Inspector 1.00 1.00
Administrative Assistant 1.00 1.00
Dispatcher 1.00 1.00
Clerk - ( Part Time ) 1.00 1.00
5.50 5.50
Street and Road Maintenance
Streets and Maintenance Division Director 0.40 0.40
Crew Chief 0.50 0.50
Building Maintenance Technician 1.00 1.00
Building / Sign Maintenance Worker 1.00 1.00
General Maintenance Worker 3.75 3.75
6.65 6.65
Storm Water Maintenance
Streets and Maintenance Division Director 0.30 0.30
Crew Chief 0.50 0.50
Heavy Equipment Operator 1.90 1.90
General Maintenance Worker 1.25 1.25
3.95 3.95
Sanitation
Heavy Equipment Operator 0.40 0.40
Total Public Works 16.50 16.50
98
Public Works Administration
Purpose:
The Public Works Administration Division is responsible for administration, design and
construction of Streets, Stormwater, Buildings, Parks Beautification, Sanitation, Equipment
Maintenance, Utilities Distribution and Collection and Utility Treatment as well as supporting,
annual contracts, and customer requests related to Public Works functions.
Key Objectives:
Continue to complete new projects in submittal requirements for permit
synchronization with the City applications.
Commission’s strategic planning
priorities. Continue to administer the Capital
Improvement Program by
Complete the merge with Public completing projects at minimum cost
Utilities without interruption in while assuring quality
services. Identify and implement construction.Continue master
efficiencies of joint operations. planning and mapping of city
Combine and coordinate efforts facilities using Geographic
between all staff and equipment. Information System.
Streamline plan reviews and ensure
building contractors understand
Issues, Trends, Highlights:
Continue to provide design and construction administration and inspection for projects
including water/sewer/stormwater/roadway/parks/building improvements.
Provide engineering and administrative support for regulatory permits and permit
renewals.
Continue training of supervisory staff via professional seminars and in-house training.
Continue contract administration for annual contracts, including asphalt, beach cleaning,
concrete, ditch spraying, general engineering consulting, fleet maintenance, hurricane
debris removal, landscape maintenance of City parks, Atlantic Blvd./Town Center and
Mayport Road medians and the Mayport Flyover, mosquito control, palm tree trimming,
point repairs, sanitation, stormwater jetting, street sweeping, surveying, and janitorial.
99
- - -
-
-
- -
-
- -
- - - -
- -
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
- -
- -
- - -
- - -
- - -
- - - - -
- - - - -
General Fund
Public Works Administration
PERSONNEL SERVCES
Actual
2012-2013
Actual
2013-2014
Estimate
2014-2015
Budget
2015-2016
Increase
(Decrease)
Wages
Salaries and Wages
Overtime
Special Pay
Sub-Total
Benefits
FICA
Pension
Health and Life Insurance
Worker and Unemploy Comp
Sub-Total
307,985
271
738
308,994
22,775
82,411
28,957
6,269
140,412
303,856
289
17,766
321,911
23,917
95,221
24,715
5,817
149,670
323,057
4,800
327,857
25,101
68,534
28,528
10,903
133,066
269,408
200
4,800
274,408
20,997
71,237
38,955
5,578
136,767
(53,649)
200
(53,449)
(4,104)
2,703
10,427
(5,325)
3,701
Total Wages and Benefits 449,406 471,581 460,923 411,175 (49,748)
OPERATING EXPENSES
Professional Services
Contract Services
Local Travel
Communications
Postage
Utilities
Rentals and Leases
Insurance
Repairs and Maintenance
Printing and Publishing
Advertising and Promotions
Other Current Charges
Office Supplies
Operating Supplies
Books, Training, Memberships
5,388
780
7,682
164
997
55
1,205
5,925
2,331
1,210
6,473
546
7,404
42
417
1,623
1,657
7,839
2,630
9,000
5,100
500
8,000
100
150
3,000
1,800
2,200
8,800
3,300
9,000
5,100
800
11,180
100
3,500
500
2,000
9,200
9,550
300
3,180
(150)
500
(1,300)
(200)
400
6,250
Total Operating Expenses 24,526 29,842 41,950 50,930 8,980
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements
Vehicles
Computer Equipment
78,888
24,435
1,057 2,500 2,500
Total Capital Outlay 104,380 2,500 2,500
DEBT SERVICE
Principal
Interest
Other
Total Debt Service
TRANSFERS
To
To
Total Transfers
DIVISION TOTALS 473,932 605,804 502,873 464,605 (38,268)
100
Streets and Maintenance
Purpose:
The Streets and Maintenance Division of the Public Works Department is responsible for
maintaining and improving the City’s streets, rights-of-way, signs, and storm water conveyance
and treatment systems.
Key Objectives:
Continue improvement of signs, Continue maintenance and replacement
sidewalks and rights-of way. of street signs and inventory.
Document roadway status in the City’s Continue maintenance of Town Center,
GIS database. Atlantic Blvd. and Mayport Road
medians and Mayport Flyover area.
Continue ten year plan for street
maintenance utilizing Pavement Continue Beautification Improvements.
Management System to update roadway
inventory and maintenance plan.
Issues, Trends and Highlights:
This year’s street maintenance program using Gas Tax and Half Cent Sales Tax funds
will include Seminole Avenue (Plaza to North End)
Continue extending or creating new annual contract at the best possible cost while getting
satisfactory work.
Activity FY 14/15
Estimated FY-13/14 FY-12/13 FY-11/12
City Street Overall Condition Index
(OCI)
73.6 73.6 75.8 73.6
Tons of Asphalt Patching 80 80 85 80
Tons of Limerock 110 50 50 50
Miles of Paved Roadway (incl.
FDOT)
59 57.2 57.2 57.2
Litter and Trash picked up on right
of ways and ditches (lbs)
114,000 118,000 102,330 121,485
101
- - -
-
- - - - -
- - -
- - - -
- - -
- - - -
- - - -
-
-
- - -
- - - -
- -
- - -
-
- - -
- - -
- - -
- - - - -
- - - - -
General Fund
Public Works Streets Division
PERSONNEL SERVCES
Actual
2012-2013
Actual
2013-2014
Estimate
2014-2015
Budget
2015-2016
Increase
(Decrease)
Wages
Salaries and Wages
Overtime
Special Pay
Sub-Total
Benefits
FICA
Pension
Health and Life Insurance
Worker and Unemploy Comp
Sub-Total
219,355
964
2,544
222,863
15,952
76,442
53,894
13,322
159,610
217,917
1,466
2,197
221,579
15,920
53,903
46,652
17,190
133,665
191,848
1,000
2,600
195,448
14,959
46,876
49,403
12,725
123,963
188,157
1,500
189,657
14,512
73,220
46,637
13,695
148,064
(3,691)
500
(2,600)
(5,791)
(447)
26,344
(2,766)
970
24,101
Total Wages and Benefits 382,472 355,244 319,411 337,721 18,310
OPERATING EXPENSES
Professional Services
Contract Services
Town Center Maintenance
Transportation, Postage
Communications
Utilities
Rentals and Leases
Insurance
Repairs and Maintenance
Printing and Publishing
Advertising and Promotions
Other Current Charges
Office Supplies
Operating Supplies
Books, Training, Memberships
Mosquito Control
5,288
137,906
51
8,398
140,375
2,798
2,822
561
56
38,174
216
2,620
569
148,669
4,376
139,974
3,042
500
1,715
42,198
6,550
500
189,786
2,000
145,000
20,000
1,200
100
45,246
480
25,500
187,636
3,140
152,000
24,180
1,000
200
48,190
2,700
25,000
(2,150)
1,140
7,000
4,180
(200)
100
2,944
2,220
Total Operating Expenses 339,263 347,593 404,312 444,546 40,234
CAPITAL OUTLAY
Land
Infrastructure Improvements
Vehicles
Computer Equipment
Equipment
23,225
52,398
44,511
3,431
30,000
121
2,200
17,760
25,000
25,750
(30,000)
24,879
(2,200)
7,990
Total Capital Outlay 23,225 100,340 50,081 50,750 669
DEBT SERVICE
Principal
Interest
Other
Total Debt Service
TRANSFERS
To
To
Total Transfers
DIVISION TOTALS 744,960 803,176 773,804 833,017 59,213
102
Local Option Gas Tax Fund
Purpose:
This fund consists of the City’s share of County Gas Tax revenues and related interest earnings,
to be used in support of capital outlay and maintenance for local roads and drainage systems.
This includes public transportation, maintenance of roadways, rights-of-way, and drainage
systems, street lighting, bridge maintenance, traffic engineering, signs, and pavement markings,
equipment and structures for storage of equipment, and to support personnel costs for
maintenance of City streets and rights of way and debt service on projects related to the above
programs.
Key Objectives:
To fund the Public Works Department’s top prioritized street paving and resurfacing
projects as well as curb and gutter repair projects.
Issues, Trends and Highlights:
Selection of streets for milling and paving of streets is prioritized by the ongoing pavement
management program.
Sidewalk and curb and gutter repairs are budgeted at $25,000.
A portion of the gas tax funds are transferred to the General Fund to partially pay for street and
road maintenance crews.
103
- - -
- - - - -
- - -
- - -
- - -
- - - - -
- - -
- - -
- - -
- - - - -
- - - - -
- - - - -
Local Option Gas Tax
Combined Summary of Revenues and Expenditures
Actual
2012-2013
Actual
2013-2014
Estimate
2014-2015
Budget
2015-2016
Increase
(Decrease)
Restricted
Restricted/Designated
Cash Forward
65,985
65,985
22,554
22,554
83,461
83,461
110,770
110,770
27,309
27,309
Revenues
Local Option Gas Taxes
Interest Earnings
423,141
(5,306)
428,988
3,200
434,909
2,400
459,168
2,443
24,259
43
Total Revenues 417,835 432,188 437,309 461,611 24,302
Other Financing Sources
Total Resources 483,820 454,742 520,770 572,381 51,611
Expenditures
Operating Expenses
Professional Services
Contract Services
Operating Supplies
Repair and Maintenance
Capital Outlay
Street and Sidewalk Improvements
Core City Project
Paving
Transfers Out
To Debt Service
To General Fund
To Storm Water Utility Fund
305,607
71,000
72,500
209,540
155,225
250,000
160,000
260,000
190,000
10,000
30,000
DIVISION TOTALS 449,107 364,765 410,000 450,000 40,000
Other Financing Uses 12,159 6,516
Restricted 22,554 83,461 110,770 122,381 11,611
Ending Cash 22,554 83,461 110,770 122,381 11,611
Total Expenses and Cash 483,820 454,742 520,770 572,381 51,611
Resource Allocation
Personnel Services
Operating Expenses
Capital Outlay
Debt Service
Transfers
305,607
143,500
209,540
155,225
250,000
160,000
260,000
190,000
10,000
30,000
Total Resources 449,107 364,765 410,000 450,000 40,000
104
Sanitation Fund
Purpose:
Oversee the franchise solid waste contractor’s compliance with their contractual obligations to
remove of garbage, yard waste, construction debris and recycling.
Key Objectives:
Continue to monitor the contractor’s Prepare for storm debris cleanup
performance for contractual efforts by ensuring contracts are in
compliance, including use of place and vendors are prepared.
liquidated damages, as necessary.
Continue monthly meetings with
Continue efforts to increase contractor.
recycling volumes in the City.
Issues, Trends, Highlights:
City’s franchise hauler is Advanced Disposal.
Sanitation contract includes white goods, tire pickup and pickup of City facilities.
All commercial accounts are serviced by franchise hauler.
Implemented the renewed contract with Advanced Disposal, with the hauler paying
residential and commercial tippage fees at the Trail Ridge Landfill.
Began single stream recycling using wheeled carts.
Implemented Plastic Dumpsters
Activity FY-14/15 FY-13/14
Number of Residential Accounts 5000 4966
Number of Commercial Accounts 600 609
105
Proposed
-
- 0 -
- -
-
-
- - - - -
Sanitation Fund
Combined Summary of Revenues and Expenditures
Actual Actual Estimate Budget Increase
2012-2013 2013-2014 2014-2015 2015-2016 (Decrease)
Restricted 383,079 373,192 385,733 530,829 145,096
Operating Cash 267,258 306,269 290,822 166,195 (124,627)
Cash Forward 650,337 679,461 676,555 697,024 20,469
Revenues
Garbage Services 1,746,085 1,742,009 1,751,100 1,758,000 6,900
Interest Earnings (13,981) 19,483 6,500 13,955 7,455
Commercial Franchise Fees 52,427 48,199 68,375 68,375
Transfer from General Fund 322,709 (322,709)
Disaster Relief Grants
Total Revenues 1,784,531 1,809,691 2,148,684 1,840,330 (308,354)
Other Financing Sources 9,757 10,768
Total Resources 2,444,625 2,499,920 2,825,239 2,537,354 (287,885)
Expenditures
Sanitation 1,765,164 1,823,365 2,128,215 1,838,051 (290,164)
DIVISION TOTALS 1,765,164 1,823,365 2,128,215 1,838,051 (290,164)
Other Financing Uses
Restricted 373,192 385,733 530,829 459,513 (71,316)
Operating Cash 306,269 290,822 166,195 239,790 73,595
Ending Cash 679,461 676,555 697,024 699,303 2,279
Total Expenses and Cash 2,444,625 2,499,920 2,825,239 2,537,354 (287,885)
Resource Allocation
Personnel Services 18,186 18,369 27,081 47,583 20,502
Operating Expenses 1,474,580 1,524,561 1,873,191 1,560,734 (312,457)
Capital Outlay 4,500 4,500 4,900 (4,900)
Debt Service
Transfers 267,898 275,935 223,043 229,734 6,691
Total Resources 1,765,164 1,823,365 2,128,215 1,838,051 (290,164)
AUTHORIZED PERSONNEL
Position 2014-2015 2015-2016
Heavy Equipment Operator 0.40 0.40
106
Proposed
- - -
- - -
-
- - - -
- - - -
- - - -
- - - -
- - - -
- - - - -
- - - -
- - -
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
-
-
- - -
- - -
- - -
- - - - -
Sanitation Fund
Public Works Sanitation
PERSONNEL SERVCES
Actual
2012-2013
Actual
2013-2014
Estimate
2014-2015
Budget
2015-2016
Increase
(Decrease)
Wages
Salaries and Wages
Overtime
Special Pay
Sub-Total
Benefits
FICA
Pension
Health and Life Insurance
Worker and Unemploy Comp
Sub-Total
10,681
10,681
800
4,276
1,849
579
7,504
11,307
11,307
843
3,974
1,770
475
7,063
16,669
50
300
17,019
1,277
4,166
3,533
1,086
10,062
16,755
16,755
1,283
24,290
4,583
672
30,828
86
(50)
(300)
(264)
6
20,124
1,050
(414)
20,766
Total Wages and Benefits 18,186 18,369 27,081 47,583 20,502
OPERATING EXPENSES
Professional Services
Contract Services
Local Travel
Communications
Postage
Utilities
Rentals and Leases
Insurance
Repairs and Maintenance
Printing and Publishing
Advertising and Promotions
Other Current Charges
Office Supplies
Operating Supplies
Books, Training, Memberships
Internal Service Charges
11
1,304,328
1,189
6,435
162,618
4,748
1,347,255
1,148
6,471
5,991
158,948
50
1,727,709
1,224
6,471
137,737
50
1,411,000
1,346
6,300
142,038
(316,709)
122
(171)
4,301
Total Operating Expenses 1,474,580 1,524,561 1,873,191 1,560,734 (312,457)
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements
Vehicles
Equipment 4,500 4,500 4,900 (4,900)
Total Capital Outlay 4,500 4,500 4,900 (4,900)
DEBT SERVICE
Principal
Interest
Other
Total Debt Service
TRANSFERS
To General Fund
To
To
267,898 275,935 223,043 229,734 6,691
Total Transfers 267,898 275,935 223,043 229,734 6,691
DIVISION TOTALS 1,765,164 1,823,365 2,128,215 1,838,051 (290,164)
107
Storm Water Utility
Purpose:
The Storm Water Utility is responsible for funding improvements and maintenance to reduce the impact
of severe weather by providing effective treatment and conveyance of the City’s storm water
Key Objectives:
Continue storm water collection, Continue storm water system inspections,
conveyance and treatment system preventive monitoring, and reporting required by the
maintenance. National Pollutant Discharge Elimination
System (NPDES) and Municipal Separate
Continue implementation of the updated Storm Sewer System (MS4) permits.
Storm Water Master Plan.
Issues, Trends, Highlights:
Monitoring compliance with the City’s NPDES storm water permit requirements and submitted
Annual MS4 Report to the Florida Department of Environmental Protection issued on June 1,
2011, expiring May 31, 2016.
MS4 Audit for 2014 was successful with no significant issues presented.
Performed preventive maintenance on storm drain lines and catch basins, including vacuuming
and water jetting.
Continued maintenance of ditches by reshaping, mowing, clearing and removal of debris.
Continued ditch spraying for invasive aquatic weeds
Continued public education program.
Activity Estimated
FY-14/15 FY-13/14 FY-12/13 FY-11/12
Miles of Drainage Ditches 14.4 14.4 14.4 14.4
Miles of Storm Sewer 26 22 22 22
Number of Catch Basins 1223 1,059 1,059 1,058
Feet of Ditch Maintained 37,000 34,500 34,500 34,500
108
- - - -
- - -
-
- - - -
-
- -
- - - - -
Storm Water Utility
Combined Summary of Revenues and Expenditures
Actual Actual Estimate Budget Increase
2012-2013 2013-2014 2014-2015 2015-2016 (Decrease)
Restricted 360,207 355,109 365,569 364,458 (1,111)
Operating Cash 1,016,452 1,261,338 1,122,690 1,054,028 (68,662)
Cash Forward 1,376,659 1,616,447 1,488,259 1,418,486 (69,773)
Revenues
Storm Water Fees 854,612 855,185 858,312 860,000 1,688
Interest Earnings (32,697) 46,540 25,480 15,708 (9,772)
Fl. D.E.P.
Other 200 80
Transfers
From Half Cent Sales Tax Fund 252,000 285,000 260,000 (260,000)
From Gas Tax Fund
Total Revenues 1,074,115 1,186,804 1,143,792 875,708 (268,084)
Other Financing Sources 916
Total Resources 2,451,690 2,803,251 2,632,051 2,294,194 (337,857)
Expenditures
Storm Water Utility 835,243 1,162,701 1,213,565 1,507,322 293,757
DIVISION TOTALS 835,243 1,162,701 1,213,565 1,507,322 293,757
Other Financing Uses 152,291
Restricted 355,109 365,569 364,458 349,831 (14,627)
Operating Cash 1,261,338 1,122,690 1,054,028 437,041 (616,987)
Ending Cash 1,616,447 1,488,259 1,418,486 786,872 (631,614)
Total Expenses and Cash 2,451,690 2,803,251 2,632,051 2,294,194 (337,857)
Resource Allocation
Personnel Services 205,003 173,083 208,980 226,076 17,096
Operating Expenses 372,704 446,660 456,586 443,912 (12,674)
Capital Outlay 46,854 332,326 349,933 655,000 305,067
Debt Service 210,682 210,633 198,066 182,334 (15,732)
Transfers
Total Resources 835,243 1,162,701 1,213,565 1,507,322 293,757
109
- - - -
- - - -
- - - -
- - - -
-
- -
- - - -
- - - -
- -
- - -
- - - - -
Storm Water Utility
Public Works Storm Water
Actual Actual Estimate Budget Increase
2012-2013 2013-2014 2014-2015 2015-2016 (Decrease)
PERSONNEL SERVCES
Wages
Salaries and Wages 119,075 112,488 136,567 127,182 (9,385)
Overtime 559 186 600 1,000 400
Special Pay 2,740 961 4,000 2,400 (1,600)
Sub-Total 122,374 113,635 141,167 130,582 (10,585)
Benefits
FICA 8,871 8,354 10,697 10,361 (336)
Pension 44,194 21,384 18,351 44,950 26,599
Health and Life Insurance 21,730 20,478 29,265 32,265 3,000
Worker and Unemploy Comp 7,832 9,232 9,500 7,918 (1,582)
Sub-Total 82,628 59,448 67,813 95,494 27,681
Total Wages and Benefits 205,003 173,083 208,980 226,076 17,096
OPERATING EXPENSES
Professional Services 4,921 16,514 55,551 40,300 (15,251)
Contract Services 129,154 179,284 150,000 146,000 (4,000)
Local Travel
Communications 1,857 727 750 2,350 1,600
Postage 21
Utilities
Rentals and Leases 94 2,418 1,200 1,950 750
Insurance 22,007 14,416 16,130 16,500 370
Repairs and Maintenance 18,402 25,481 19,602 24,804 5,202
Printing and Publishing 871 432 400 700 300
Advertising and Promotions
Other Current Charges 570 (351) 570 600 30
Office Supplies 49 50 500 450
Operating Supplies 25,361 31,372 48,750 57,000 8,250
Books, Training, Memberships 2,804 3,243 2,700 4,900 2,200
Internal Service Charges 166,595 173,124 160,883 148,308 (12,575)
Total Operating Expenses 372,704 446,660 456,586 443,912 (12,674)
CAPITAL OUTLAY
Land 104 5,000 4,896
Buildings
Infrastructure Improvements 46,854 312,061 286,129 650,000 363,871
Vehicles
Equipment 20,265 63,700 (63,700)
Total Capital Outlay 46,854 332,326 349,933 655,000 305,067
DEBT SERVICE
Principal 123,035 127,878 131,088 141,700 10,612
Interest 87,591 82,699 66,978 40,634 (26,344)
Other 56 56
Total Debt Service 210,682 210,633 198,066 182,334 (15,732)
TRANSFERS
To
To
Total Transfers
DIVISION TOTALS 835,243 1,162,701 1,213,565 1,507,322 293,757
110
Fleet Maintenance
Purpose:
The Fleet Maintenance Division is responsible for overseeing the fleet maintenance contractor’s
compliance with their contractual obligation to the City, including services and repairs on all
City vehicles, heavy and small equipment. The contract includes routine lubrication, oil change,
mechanical repairs and other vehicle modifications as needed.
Key Objectives:
Ensure covered City vehicles and are properly inspected and maintained
equipment are properly maintained for safety and efficiency to reduce the
for safety and efficiency. amount of non-contract work by
performing routine preventive
Continue to monitor contractor’s maintenance.
performance, to ensure an efficient
and effective service facility capable Continue to review corrective action in
of handling a high volume of cases of vehicle or equipment abuse as
maintenance and repairs. reported by contractor.
Continue a strict policy for Continue efforts to improve fleet fuel
Department Head approval of non-efficiency by providing mileage reports
contract work. to Department Heads and researching
alternative operating procedures and
Ensure City vehicles and equipment vehicles.
Issues, Trends, Highlights:
The Fleet Maintenance contract price increased by 2.1% (CPI) in accordance with the terms of
the contract. Non-Contract labor rate remains unchanged at $32.26.
Workload Data:
Under the contract, the average number of work orders completed annually is about 870.
Workload Data
Activity Estimated
FY-14/15 FY-13/14 FY-12/13 FY-11/12
Number of Vehicle & Equipment
Repairs
870 888 831 890
111
- - -
- - -
- - -
- - -
- - - - -
- - -
- - -
- - -
- - -
- - - - -
- - - - -
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
-
- - - -
- - - -
- - - -
- - - -
- - - -
- -
- -
- - -
- - -
- - -
- - - - -
- - - - -
Fleet Maintenance
Public Works Fleet Maintenance
PERSONNEL SERVCES
Wages
Salaries and Wages
Overtime
Special Pay
Sub-Total
Benefits
FICA
Pension
Health and Life Insurance
Worker and Unemploy Comp
Sub-Total
Actual
2012-2013
Actual
2013-2014
Estimate
2014-2015
Budget
2015-2016
Increase
(Decrease)
Total Wages and Benefits
OPERATING EXPENSES
Professional Services
Contract Services
Local Travel
Communications
Postage
Utilities
Rentals and Leases
Insurance
Repairs and Maintenance
Printing and Publishing
Advertising and Promotions
Other Current Charges
Office Supplies
Operating Supplies
Books, Training, Memberships
234,528
1,821
2,102
241,841
1,138
1,008
258,650
1,674
1,300
264,400
1,390
1,300
5,750
(284)
Total Operating Expenses 238,451 243,986 261,624 267,090 5,466
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements
Vehicles
Equipment
Total Capital Outlay
5,800
5,800
8,000
8,000
8,000
8,000
DEBT SERVICE
Principal
Interest
Other
Total Debt Service
TRANSFERS
To General Fund
To
Total Transfers
DIVISION TOTALS 238,451 249,786 269,624 275,090 5,466
112
Public Utilities
Proposed
Public Utilities
Combined Summary of Revenues and Expenses
Actual Actual Estimate Budget Increase
2012-2013 2013-2014 2014-2015 2015-2016 (Decrease)
Revenues:
Water Utility 2,969,566 3,233,913 3,137,599 3,142,363 4,764
Sewer Utility 5,378,295 5,524,139 5,380,718 5,193,348 (187,370)
Total Revenues 8,347,861 8,758,052 8,518,317 8,335,711 (182,606)
Expenses:
Water Utility
Water Plant 746,851 1,070,680 753,295 937,182 183,887
Water Distribution 851,067 658,733 984,979 1,731,097 746,118
Administrative / Non Div. 1,273,644 1,272,411 1,260,446 1,276,696 16,250
Total 2,871,562 3,001,823 2,998,720 3,944,975 946,255
Sewer Utility
Sewer Collection 927,158 1,140,743 844,319 1,681,916 837,597
Sewer Treatment 1,724,300 2,693,895 1,707,244 2,087,402 380,158
Administrative / Non Div. 2,674,306 2,382,203 2,467,324 2,355,770 (111,554)
Total 5,325,764 6,216,841 5,018,887 6,125,088 1,106,201
Total Expenses 8,197,325 9,218,664 8,017,607 10,070,063 2,052,456
Resource Allocation:
Personnel Services 1,788,588 1,796,246 1,851,703 2,045,180 193,477
Operating Expenses 2,679,133 2,864,077 2,983,256 3,148,801 165,545
Capital Outlay 932,439 2,058,127 720,312 2,473,000 1,752,688
Debt Service 2,167,305 1,870,353 1,847,169 1,781,992 (65,177)
Transfers 629,860 629,860 615,167 621,090 5,923
Total Resource Allocation: 8,197,325 9,218,664 8,017,607 10,070,063 2,052,456
Summary of Authorized Positions
2014-2015 2015-2016
Administraion
Public Works Director 0.50 1.00
Public Utilities Director - (1/2 year funded ) 0.50 0.00
Deputy Public Works Director 1.00 1.00
Special Projects Manager 0.00 0.00
Cross Connection Administrator / GIS Technician 1.00 1.00
Water Utility
Utility Plant Division Director 0.50 0.50
Water Plant Superintendent 1.00 1.00
Conveyance Division Director 0.50 0.50
Utilities Collection / Distribution Operators 2.00 3.00
Meter Readers 2.00 2.00
Sewer Utility
Utility Plant Division Director 0.50 0.50
Wastewater Plant Superintendent 1.00 1.00
Conveyance Division Director 0.50 0.50
Wastewater / W ater Operators 6.00 6.00
Lift Station Technician 1.00 1.00
Utilities Collection / Distribution Operators 2.00 2.00
Heavy Equipment Operator 0.70 0.70
Heavy Equipment Operator (Part Time) 0.00 0.00
Wastewater / W ater Operator - (Part Time) 4.00 4.00
24.70 25.70
114
- - -
Proposed
-
-
- - - - -
- -
-
-
-
- - - - -
- - -
Public Utilities Fund
Combined Summary of Revenues and Expenditures
Actual Actual Estimate Budget Increase
2012-2013 2013-2014 2014-2015 2015-2016 (Decrease)
Restricted 3,363,139 3,597,383 3,494,885 3,317,597 (177,288)
Operating Cash 3,047,225 2,041,562 1,016,364 1,694,362 677,998
Cash Forward 6,410,364 5,638,945 4,511,249 5,011,959 500,710
Revenues
Grants 479,580 192,698 62,700 (129,998)
Inside City Charges 4,713,088 4,629,905 4,650,299 4,715,442 65,143
Outside City Charges 2,985,283 3,004,591 3,003,732 3,037,091 33,359
Cut-in-Fees 8,530 9,189 26,469 10,000 (16,469)
Service Charges 92,885 79,291 82,640 84,125 1,485
Delinquent Charges 160,620 163,542 138,859 145,617 6,758
Water / Sewer Connection Charges 15,011 6,674 15,948 12,000 (3,948)
Water Cross Connection 800 2,424 3,820 3,820
Water Impact Fees
Interest Earnings (94,604) 141,459 84,328 65,208 (19,120)
Miscellaneous 196,716 59,239 62,907 59,136 (3,771)
Assessments 4,550 3,000 3,000
System Development Charges 221,743 149,106 236,117 120,072 (116,045)
Financed Charges 47,788 28,503 17,500 17,500
Loan Proceeds
Transfers
Total Revenues 8,347,861 8,758,052 8,518,317 8,335,711 (182,606)
Other Financing Sources
Total Resources 14,758,225 14,396,997 13,029,566 13,347,670 318,104
Expenditures
Water Production 746,851 1,070,680 753,295 937,182 183,887
Sewer Treatment 1,724,300 2,693,895 1,707,244 2,087,402 380,158
Distribution and Collection 1,778,224 1,799,476 1,829,298 3,413,013 1,583,715
Non-Divisional 3,947,950 3,654,614 3,727,770 3,632,466 (95,304)
DIVISION TOTALS 8,197,325 9,218,664 8,017,607 10,070,063 2,052,456
Other Financing Uses 921,954 667,084
Restricted 3,597,383 3,494,885 3,317,597 3,269,727 (47,870)
Operating Cash 2,041,562 1,016,364 1,694,362 7,880 (1,686,482)
Ending Cash 5,638,945 4,511,249 5,011,959 3,277,607 (1,734,352)
Total Expenses and Cash 14,758,224 14,396,997 13,029,566 13,347,670 318,104
Resource Allocation
Personnel Services 1,788,588 1,796,246 1,851,703 2,045,180 193,477
Operating Expenses 2,679,133 2,864,077 2,983,256 3,148,801 165,545
Capital Outlay 932,439 2,058,127 720,312 2,473,000 1,752,688
Debt Service 2,167,305 1,870,353 1,847,169 1,781,992 (65,177)
Transfers 629,860 629,860 615,167 621,090 5,923
Totals 8,197,325 9,218,664 8,017,607 10,070,063 2,052,456
115
Water Utility Fund
Purpose:
The Water Utility Fund includes the Water Production and Water Distribution Divisions of the City’s
Public Works Department. These Divisions provide management, operation and maintenance of four
water treatment plants, nine potable water wells, and the distribution mains, valves, hydrants and meters
to supply potable water and fire protection.
Key Objectives:
To protect the public health through compliance with local, state and federal regulatory
requirements for drinking water standards.
To maintain water supply and facilities to provide fire protection.
To insure adequate quantity and quality of future water supplies throughout the service area
through proper infrastructure maintenance and planning.
To effectively manage and protect existing water facilities through accurate infrastructure
mapping and data management using GIS and asset management systems.
To operate and maintain the system as efficiently as possible.
Issues, Trends and Highlights:
Over the last several years, water consumption dropped off fairly dramatically. A combination
of factors, including conservation awareness, the economic downturn, changes in land use,
installation of private irrigation wells and retrofitting homes with water conserving plumbing
fixtures have accounted for much the decreased water use. With the new planned subdivisions
and recent economic growth, water consumption is beginning to slowly increase.
The St. Johns River Water Management District (SJRWMD) continues to work on the Water
Supply Plan and Minimum Flows and Levels (MFLs). The plan may show Northeast Florida
area as a potential Priority Water Caution Area with possible limits on withdrawals from the
Floridan Aquifer. In addition, the SJRWMD may require cost participation from all utilities to
pay for regional projects that will meet the MFL requirements. The City continues to work with
other utilities and the District to determine potential effects on water supply allocations and costs
and protect the City’s interests.
Activity FY13 FY14 FY15 FY16 (est.)
Million Gallons Treated 726 746 795 820
Miles of Water Lines Maintained 102 102 103 104
Number of Active Accounts 8035 8055 8100 8300
116
Sewer Utility Fund
Purpose:
The Sewer Utility Fund includes the Sewer Collection and Sewer Treatment Divisions of the City’s
Public Works Department. These Divisions provide management, operation and maintenance of the
wastewater collection, transmission and treatment facilities. These facilities include the treatment plant,
reclaimed water facilities, lift stations, force mains, gravity mains, services, and the effluent pumping
system and outfall force mains which discharge to the St. Johns River. Biosolids, the treated product of
wastewater treatment, are disposed of at Trail Ridge Landfill.
Key Objectives:
To protect the environment and the public health by maintaining compliance with local, state and
federal regulatory requirements.
To maintain and improve facilities and equipment to extend the life of the system.
To reduce inflow and infiltration of rain and groundwater through rehabilitation the sewer
collection system as recommended in the Capital Improvement Program outlined in the Sewer
Master Plan.
To effectively manage and protect the existing sewer facilities through accurate infrastructure
mapping and data management using GIS and asset management systems.
To operate and maintain the system as efficiently as possible.
To beneficially reuse treated effluent by providing reclaimed water for irrigation where feasible.
Issues, Trends and Highlights:
Construction of the Reclaimed Water facilities is completed and the City is providing reclaimed
water to the Atlantic Beach Country Club for golf course and residential irrigation
The City is evaluating potential treatment alternatives and minor facility modifications for
phosphorous reduction to address new DEP Permit conditions. 33% Grant funding obtained.
Activity FY13 FY14 FY15 FY16 (est.)
Millions of Gallons Treated 660 651 710 730
Miles of Sewer Lines Maintained 89 93 94 95
Miles of Reclaimed Water Main 0 0 7 7
Number of Lift Stations Maintained 31* 31* 32* 32*
Sewer Services Maintained 7545 7568 7600 7800
*Includes stormwater pump station.
117
Proposed
- - - - -
-
- - -
- - -
- -
-
-
-
-
-
- - - -
-
-
-
- - -
- - -
-
Public Utilities Fund
Administrative and Non- Divisional
Actual
2012-2013
Actual
2013-2014
Estimate
2014-2015
Budget
2015-2016
Increase
(Decrease)
OPERATING EXPENSES
Professional Services
Contract Services
Insurance
Other Current Charges
Internal Service Charges
817
167,676
10,812.29
982,292
487
157,992
9,375
986,547
500
151,157
1,113,777
500
166,272
1,062,612
15,115
(51,165)
Total Operating Expenses 1,161,597 1,154,401 1,265,434 1,229,384 (36,050)
DEBT SERVICE
Utility Revenue Bonds - TD Bank 2014
Principal
Interest 180,008
948,300
271,935
948,300
91,927
Utility Revenue Bonds - 1996/2010
Principal
Interest
30,175
19,642
34,167
19,040
28,113
6,129
(28,113)
(6,129)
Utility Revenue Bonds - 2004
Principal
Interest
Other
726,869
519,312
344
752,675
489,436
344
778,481
240,488
126
(778,481)
(240,488)
(126)
State Revolving Fund Loan
Principal
Interest
Utility Revenue 2010 new issues
Principal
Interest
456,224
246,290
150
48,088
28,979
168,293
241,395
49,815
28,084
326,623
235,136
43,002
9,063
336,820
224,937
10,197
(10,199)
(43,002)
(9,063)
Suntrust - 1999 Revenue Refunding
Principal
Interest
84,606
5,392
86,458
571
Total Debt Service 2,166,072 1,870,278 1,847,169 1,781,992 (65,177)
TRANSFERS
To General Fund
To Sewer Fund
629,860 629,860 615,167 621,090 5,923
Total Transfers 629,860 629,860 615,167 621,090 5,923
DIVISION TOTALS 3,957,529 3,654,539 3,727,770 3,632,466 (95,304)
118
-
-
- -
-
- - - -
- - - -
-
-
- - - -
- - - -
- - - -
- -
- - -
- - -
- - -
- - -
- - - - -
- - - - -
Water Utility Fund
Water Production Division
PERSONNEL SERVCES
Actual
2012-2013
Actual
2013-2014
Estimate
2014-2015
Budget
2015-2016
Increase
(Decrease)
Wages
Salaries and Wages
Overtime
Special Pay
Sub-Total
Benefits
FICA
Pension
Health and Life Insurance
Worker and Unemploy Comp
Sub-Total
213,724
1,070
9,818
224,613
16,462
58,144
25,871
6,057
106,533
222,882
1,152
6,141
230,175
16,842
66,044
25,976
6,545
115,406
208,800
3,000
17,500
229,300
16,400
62,226
25,248
5,500
109,374
220,449
3,000
10,100
233,549
18,236
54,268
27,136
6,394
106,034
11,649
(7,400)
4,249
1,836
(7,958)
1,888
894
(3,340)
Total Wages and Benefits 331,146 345,581 338,674 339,583 909
OPERATING EXPENSES
Professional Services
Contract Services
Local Travel
Communications
Postage
Utilities
Rentals and Leases
Insurance
Repairs and Maintenance
Printing and Publishing
Advertising and Promotions
Other Current Charges
Office Supplies
Operating Supplies
Books, Training, Memberships
10,644
150,324
509
3,549
35
106,398
340
10,174
177
5,405
1,482
29,675
5,199
74,032
194,417
472
2,960
104,809
349
20,665
128
8,640
755
50,092
5,898
26,084
158,604
700
2,500
200
107,000
400
14,733
200
4,900
1,300
37,500
5,500
20,500
158,500
700
4,170
200
108,000
400
17,804
550
4,900
1,300
39,000
6,575
(5,584)
(104)
1,670
1,000
3,071
350
1,500
1,075
Total Operating Expenses 323,910 463,217 359,621 362,599 2,978
CAPITAL OUTLAY
Land
Buildings
Infrastructure Improvements
Vehicles
Computer Equipment
Equipment
89,180
2,615
221,788
20,559
6,555
12,980
55,000 234,000
1,000
179,000
1,000
Total Capital Outlay 91,795 261,882 55,000 235,000 180,000
DEBT SERVICE
Principal
Interest
Other
Total Debt Service
TRANSFERS
To
To
Total Transfers
DIVISION TOTALS 746,851 1,070,680 753,295 937,182 183,887
119
- - -
-
- -
-
- - - -
- - - -
- - - -
- - - -
- -
- -
- - -
- - -
- - -
- - - - -
- - - - -
Water Utility Fund
Water Distribution Division
PERSONNEL SERVCES
Actual
2012-2013
Actual
2013-2014
Estimate
2014-2015
Budget
2015-2016
Increase
(Decrease)
Wages
Salaries and Wages
Overtime
Special Pay
Sub-Total
Benefits
FICA
Pension
Health and Life Insurance
Worker and Unemploy Comp
Sub-Total
155,086
9,992
10,136
175,215
12,784
48,650
22,641
5,411
89,487
155,040
14,924
9,808
179,771
12,911
33,186
19,452
7,802
73,351
215,600
14,000
18,000
247,600
18,000
48,577
33,455
5,800
105,832
246,788
14,000
11,925
272,713
21,234
77,731
50,240
6,871
156,076
31,188
(6,075)
25,113
3,234
29,154
16,785
1,071
50,244
Total Wages and Benefits 264,701 253,122 353,432 428,789 75,357
OPERATING EXPENSES
Professional Services
Contract Services
Local Travel
Communications
Postage
Utilities
Rentals and Leases
Insurance
Repairs and Maintenance
Printing and Publishing
Advertising and Promotions
Other Current Charges
Office Supplies
Operating Supplies
Books, Training, Memberships
1,716
122,110
392
5,418
1,945
1,091
30,307
345
381
163,802
2,452
11,255
61,397
114
5,274
7
1,879
828
32,464
1,745
520
132,035
2,387
1,000
131,795
250
3,000
20
2,000
900
35,257
300
600
195,500
2,300
1,500
148,000
200
2,400
20
1,000
38,188
500
700
198,200
4,100
500
16,205
(50)
(600)
(2,000)
100
2,931
200
100
2,700
1,800
Total Operating Expenses 329,960 249,905 372,922 394,808 21,886
CAPITAL OUTLAY
Land
Computer Equipment
Infrastructure Improvements
Vehicles
Equipment
249,211
7,195
128,515
22,959
4,233
2,260
176,509
76,750
3,106
2,500
900,000
5,000
240
723,491
(76,750)
1,894
Total Capital Outlay 256,406 155,706 258,625 907,500 648,875
DEBT SERVICE
Principal
Interest
Other
Total Debt Service
TRANSFERS
To
To
To
To
Total Transfers
DIVISION TOTALS 851,067 658,733 984,979 1,731,097 746,118
120
Proposed
-
- -
-
- - -
- - - -
- - - -
- - - - -
- - - -
- - - -
- - -
- -
-
- - -
- - -
- - -
- - - - -
- - - - -
Sewer Utility Fund
Sewer Collection Division
PERSONNEL SERVCES
Actual
2012-2013
Actual
2013-2014
Estimate
2014-2015
Budget
2015-2016
Increase
(Decrease)
Wages
Salaries and Wages
Overtime
Special Pay
Sub-Total
Benefits
FICA
Pension
Health and Life Insurance
Worker and Unemploy Comp
Sub-Total
213,127
4,288
30,722
248,138
18,469
58,829
27,950
7,876
113,124
214,977
8,863
(676)
223,164
17,548
67,612
28,511
6,538
120,209
198,700
6,000
27,000
231,700
16,400
65,418
27,400
6,000
115,218
196,267
6,000
13,175
215,442
16,851
60,831
29,981
6,011
113,674
(2,433)
(13,825)
(16,258)
451
(4,587)
2,581
11
(1,544)
Total Wages and Benefits 361,262 343,373 346,918 329,116 (17,802)
OPERATING EXPENSES
Professional Services
Contract Services
Local Travel
Communications
Postage
Utilities
Rentals and Leases
Insurance
Repairs and Maintenance
Printing and Publishing
Advertising and Promotions
Other Current Charges
Office Supplies
Operating Supplies
Books, Training, Memberships
210,431
2,125
3,303
71,246
170
20,694
74
30,879
1,346
252,488
2,576
4,232
6
75,176
175
25,553
661
58,597
975
400
239,885
1,000
3,000
73,500
250
26,786
220
33,200
1,350
27,500
217,000
1,000
3,200
74,800
500
31,000
200
40,000
2,600
27,100
(22,885)
200
1,300
250
4,214
(20)
6,800
1,250
Total Operating Expenses 340,267 420,439 379,591 397,800 18,209
CAPITAL OUTLAY
Land
Computer Equipment
Infrastructure Improvements
Vehicles
Equipment
203,199
22,430
345,406
22,110
9,415
73,189
44,621
1,000
624,000
330,000
1,000
550,811
(44,621)
330,000
Total Capital Outlay 225,629 376,931 117,810 955,000 837,190
DEBT SERVICE
Principal
Interest
Other
Total Debt Service
TRANSFERS
To
To
Total Transfers
DIVISION TOTALS 927,158 1,140,743 844,319 1,681,916 837,597
121
- - -
Proposed
-
-
-
-
- - - -
- - - -
-
-
- - - -
- - -
- -
- -
- - -
- - -
- - -
- - - - -
- - - - -
Sewer Utility Fund
Sewer Treatment Division
PERSONNEL SERVCES
Actual
2012-2013
Actual
2013-2014
Estimate
2014-2015
Budget
2015-2016
Increase
(Decrease)
Wages
Salaries and Wages
Overtime
Special Pay
Sub-Total
Benefits
FICA
Pension
Health and Life Insurance
Worker and Unemploy Comp
Sub-Total
530,990
4,290
30,085
565,364
41,822
145,994
63,965
14,334
266,115
540,608
5,006
17,621
563,235
42,164
165,189
68,277
15,306
290,936
505,000
13,000
12,944
530,944
38,700
160,936
69,699
12,400
281,735
544,961
13,000
17,519
575,480
44,400
234,113
78,858
14,841
372,212
39,961
4,575
44,536
5,700
73,177
9,159
2,441
90,477
Total Wages and Benefits 831,479 854,171 812,679 947,692 135,013
OPERATING EXPENSES
Professional Services
Contract Services
Local Travel
Communications
Postage
Utilities
Rentals and Leases
Insurance
Repairs and Maintenance
Printing and Publishing
Advertising and Promotions
Other Current Charges
Office Supplies
Operating Supplies
Books, Training, Memberships
42,480
116,078
379
5,133
1,064
203,105
1,579
40,753
295
13,513
904
102,890
6,038
46,934
147,312
182
3,946
683
185,588
1,351
54,939
339
11,503
574
119,388
3,378
10,000
200,000
300
3,000
1,000
230,000
1,500
41,100
600
7,500
1,300
102,648
6,740
5,000
307,200
300
5,520
1,000
249,000
1,500
44,690
1,200
7,500
1,300
131,500
8,500
(5,000)
107,200
2,520
19,000
3,590
600
28,852
1,760
Total Operating Expenses 534,211 576,116 605,688 764,210 158,522
CAPITAL OUTLAY
Land
Computer Equipment
Infrastructure Improvements
Vehicles
Equipment
213,452
136,158
9,000
1,263,608 249,877
25,000
14,000
2,500
373,000
2,500
123,123
(25,000)
(14,000)
Total Capital Outlay 358,610 1,263,608 288,877 375,500 86,623
DEBT SERVICE
Principal
Interest
Other
Total Debt Service
TRANSFERS
To
To
Total Transfers
DIVISION TOTALS 1,724,300 2,693,895 1,707,244 2,087,402 380,158
122
Pension
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 0 0 0
Pension Funds
Combined Summary of Revenues and Expenses
Revenues:
Actual
2012-2013
Actual
2013-2014
Estimate
2014-2015
Budget
2015-2016
Increase
(Decrease)
General Pension
Police Pension
2,046,751
1,130,248
1,863,956
1,241,125
2,107,613
1,437,056
2,336,217
1,530,544
228,604
93,488
Total Revenues 3,176,999 3,105,080 3,544,669 3,866,761 322,092
Expenses:
General Pension
Police Pension
932,397
705,610
804,479
643,649
991,133
626,156
986,941
621,607
(4,192)
(4,549)
Total Expenses 1,638,006 1,448,128 1,617,289 1,608,548 (8,741)
Resource Allocation:
Personnel Services
Operating Expenses
Capital Outlay
Debt Service
Transfers
1,638,006 1,448,128 1,617,289 1,608,548 (8,741)
Total Resource Allocation: 1,638,006 1,448,128 1,617,289 1,608,548 (8,741)
Summary of Authorized Positions
2014-2015 2015-2016
Pension
* Plan Administrator - Duties currently under Finance Department
123
Pension Funds
Purpose:
The General Employee and Police Employee Pension Funds are funded by
contributions from both the City and the employees. Some funding is also
provided from Police supplemental benefits. These benefits are a result of
casualty insurance premium tax monies collected by and received from the sate of
Florida, in accordance with Florida State Statute, Chapter 185. Interest from
investment earnings on Plan assets also assists in funding the Plan. The assets
within these funds are held in trust for the future benefits of the employees and
are directed by two separate pension boards.
Key Objectives:
The funding objective for both plans is to establish and receive contributions,
expressed as a percent of active member payroll, which will remain
approximately level from year to year and will not have to be increased for future
generations of citizens in the absence of benefit improvements.
To monitor the Plan’s fund manager for compliance with the Plan’s investment
policy and recommend changes to the policy, if necessary, to assure the plan’s
participants and recipients that the benefits specified in the Plan will be available.
To keep the plan current as to compliance with IRS code requirements and any
State or Federal changes.
To provide employees with an annual individual retirement benefit statement.
Issues, Trends and Highlights:
Total Net Assets as of September 30, 2014 for the General Pension fund were
$14,919,308. This represents an increase of $1,148,597 over 2013.
Total Net Assets as of September 30, 2014 for the Police Pension fund were
$8,128,264. This represents an increase of $796,635 over 2013.
The City contributions to the General Pension Fund are projected to increase
$248,731 in FY 2016 to $1,112,344.
The City contributions to the Police Pension Fund are projected to increase
$160,609 in FY 2016 to $729,483.
The City closed the General Pension Plan as of September 2008 and established a
defined contribution plan for new employees with a match of up to 6% of pay.
124
- - - -
- - -
- - - - -
- -
- - - - -
-
-
General Employee Pension Fund
Combined Summary of Revenues and Expenditures
Actual
2012-2013
Actual
2013-2014
Estimate
2014-2015
Budget
2015-2016
Increase
(Decrease)
Cash Forward 12,813,704 13,830,113 14,919,422 16,035,902 1,116,480
Revenues
Earnings on Investments
Employer Contributions
Employee Contributions
Other
789,991
1,044,392
180,750
31,619
755,593
950,980
157,383
1,100,000
863,613
144,000
1,080,000
1,112,344
143,873
(20,000)
248,731
(127)
Total Revenues 2,046,751 1,863,956 2,107,613 2,336,217 228,604
Other Financing Sources 29,831
Total Resources 14,860,455 15,723,900 17,027,035 18,372,119 1,345,084
Expenditures
Benefits Paid
Retirement Benefits
Contribution Refunds
Subtotal
729,446
118,126
847,573
697,702
9,516
707,218
869,653
869,653
869,600
869,600
(53)
(53)
Operating Expenses
Professional Services
Contract Services
Insurance
Printing
Office Supplies
Books, Training
Internal Service Charges
Subtotal
71,877
2,782
1,080
9,085
84,824
82,858
3,243
33
2,585
8,541
97,260
105,000
3,529
50
5,000
7,901
121,480
100,000
3,882
50
5,000
8,409
117,341
(5,000)
353
508
(4,139)
DIVISION TOTALS 932,397 804,479 991,133 986,941 (4,192)
Other Financing Uses 97,947
Ending Cash 13,830,113 14,919,422 16,035,902 17,385,178 1,349,276
Total Expenses and Cash 14,860,457 15,723,900 17,027,035 18,372,119 1,345,084
Resource Allocation
Personnel Services
Operating Expenses
Capital Outlay
Debt Service
Transfers
932,397 804,479 991,133 986,941 (4,192)
Total Resources 932,397 804,479 991,133 986,941 (4,192)
125
- - - -
-
-
- - - - -
- -
- - - - -
-
Police Employee Pension Fund
Combined Summary of Revenues and Expenditures
Actual Actual Estimate Budget Increase
2012-2013 2013-2014 2014-2015 2015-2016 (Decrease)
Cash Forward 7,106,051 7,641,934 8,248,718 9,059,618 810,900
Revenues
Insurance Premium Tax Sec 185 91,077 96,217 91,077 96,217 5,140
Earnings on Investments 417,243 478,611 662,505 595,000 (67,505)
Employer Contributions 517,935 563,203 568,874 729,483 160,609
Employee Contributions 77,406 103,095 114,600 109,844 (4,756)
Other 26,587
Total Revenues 1,130,248 1,241,125 1,437,056 1,530,544 93,488
Other Financing Sources 111,245 9,308
Total Resources 8,347,544 8,892,367 9,685,774 10,590,162 904,388
Expenditures
Benefits Paid
Retirement Benefits 651,941 524,537 524,538 524,538
Contribution Refunds 61,080 25,000 15,000 (10,000)
Subtotal 651,941 585,617 549,538 539,538 (10,000)
Operating Expenses
Professional Services 45,361 49,957 65,000 70,000 5,000
Contractual Services
Insurance 2,782 3,243 3,529 3,882 353
Printing 11 20 20
Office Supplies
Books, Training 1,080 600 4,200 4,200
Internal Service Charges 4,446 4,221 3,869 3,967 98
Subtotal 53,669 58,032 76,618 82,069 5,451
Transfers
DIVISION TOTALS 705,610 643,649 626,156 621,607 (4,549)
Other Financing Uses
Ending Cash 7,641,934 8,248,718 9,059,618 9,968,555 908,937
Total Expenses and Cash 8,347,544 8,892,367 9,685,774 10,590,162 904,388
Resource Allocation
Personnel Services
Operating Expenses 705,610 643,649 626,156 621,607 (4,549)
Capital Outlay
Debt Service
Transfers
Total Resources 705,610 643,649 626,156 621,607 (4,549)
126
Supplemental Information
127
City of Atlantic Beach
Schedule of Interfund Transfers
Operating Budget Fiscal Year 2016
General Fund
From W ater Utility
From Sewer Utility
From Sanitation Fund
From Gas Tax Fund
From Police Forfeiture Fund
Transfer
In
194,732
426,358
229,734
190,000
5,050
Transfer
Out
Police Forfeiture Fund
To General Fund 5,050
Local Option Gas Tax Fund
To General Fund 190,000
Convention Development Tax Fund
To Capital Project Fund - Marsh Master Plan 95,000
Half Cent Sales Tax Fund
To Capital Project Fund - Public Safety Building
To Capital Project Fund - Marsh Master Plan
220,000
250,000
Capital Project Fund
From Half Cent Sales Tax Fund
Convention Development Tax Fund
470,000
95,000
Water Utility Fund
To General Fund 194,732
Sewer Utility Fund
To General Fund 426,358
Sanitation Fund
To General Fund 229,734
Total Transfers 1,610,874 1,610,874
Sanitation
Water Utility
Gas Tax
Police
Sewer Utility General Fund Forfeitures
Capital Storm Water
Project Fund
Convention Half Cent
Dev. Taxes Sales Tax
128
City of Atlantic Beach Schedule of Available Cash Balances Major Funds FY-2016 FY-2016 Utility Rate Reserve for Utility Total Remaining Projected 25% Operating Stabilization Customer In Trust or Renewal and Debt Service Restricted Available Ending Balance Reserve Fund Deposits Designated Replacement Reserve Cash Cash General Fund 5,936,554 2,836,042 2,836,042 3,100,512 Convention Development Tax 65,839 0 65,839 Gas Tax 122,381 0 122,381 1/2 Cent Sales Tax 42,247 0 42,247 Building Department 364,905 109,467 109,467 255,438 Public Utilities 3,277,607 1,053,768 400,000 596,764 225,000 994,195 3,269,727 7,880 Storm Water Utility 786,872 167,497 182,334 349,831 437,041 Sanitation 699,303 459,513 459,513 239,790 Debt Service 0 0 0 0 Miscellaneous funds 279,597 173,035 173,035 106,562 Pension Trust Funds 27,353,733 27,353,733 27,353,733 0 Totals 38,929,038 4,626,287 400,000 596,764 27,526,768 225,000 1,176,529 34,551,348 4,377,690 129
130
131
132
133
134
135
136
137
City of Atlantic Beach
Long-Term Financial Plan
Fiscal Year 2015-2016
138
City of Atlantic Beach
Long Term Financial Plan Projection Summary
General Fund
Actual Actual Estimate Budget Proj. Proj. Proj. Proj. Proj. Proj. Proj. Proj. Proj.
FY-13 FY-14 FY-15 FY-16 FY-17 FY-18 FY-19 FY-20 FY-21 FY-22 FY-23 FY-24 FY-25
Cash Balance Forward 5,999,741 6,178,222 6,522,475 6,603,516 6,603,516 6,109,072 5,842,229 5,652,023 5,759,464 5,959,845 6,499,296 7,052,613 8,082,327
Revenues
Taxes 5,069,752 5,044,296 5,191,889 5,489,037 5,697,169 5,913,284 6,137,692 6,370,712 6,612,680 6,863,941 7,124,856 7,395,799 7,677,159
Licenses and Permits 830,708 863,978 880,975 903,350 930,351 958,159 986,800 1,016,298 1,046,678 1,077,968 1,110,195 1,143,386 1,177,570
Intergovernmental Revenues 1,567,424 1,634,354 1,686,170 1,779,142 1,832,284 1,887,020 1,943,398 2,001,467 2,061,279 2,122,885 2,186,339 2,251,696 2,319,015
Charges for Services 2,161,325 2,200,952 2,328,435 2,259,665 2,326,196 2,394,707 2,465,259 2,537,913 2,612,730 2,689,776 2,769,118 2,850,824 2,934,965
Fines and Forfeitures 224,294 93,469 82,320 82,000 84,460 86,994 89,604 92,292 95,060 97,912 100,850 103,875 106,991
Miscellaneous Revenues 280,707 301,347 179,293 163,731 145,303 139,173 136,494 135,004 111,626 113,070 114,556 116,085 57,659
Interfund Transfers 975,454 1,066,503 999,210 1,045,874 1,071,487 897,776 1,118,766 1,146,291 1,174,548 1,203,556 1,233,335 1,263,376 1,313,362
Total Revenues 11,109,664 11,204,899 11,348,292 11,722,799 12,087,248 12,277,113 12,878,012 13,299,977 13,714,601 14,169,108 14,639,248 15,125,041 15,586,722
Other Financing Sources
Total Resources 17,109,405 17,383,121 17,870,767 18,326,315 18,690,765 18,386,186 18,720,241 18,952,000 19,474,065 20,128,953 21,138,544 22,177,654 23,669,049
Expenditures by Department
Governing Body 40,225 38,324 41,315 40,384 40,892 41,412 41,939 42,476 43,022 43,577 44,141 44,715 45,298
City Administration 2,363,786 2,487,038 2,508,734 2,418,498 2,812,328 2,584,362 2,844,004 2,792,896 2,824,837 2,870,576 2,922,650 2,885,531 2,972,051
Planning and Zoning 151,766 116,794 250,710 149,364 157,616 163,604 166,911 171,171 175,774 179,709 182,909 178,355 184,513
Public Safety 4,916,804 5,011,182 5,167,154 5,767,701 6,079,112 6,200,279 6,337,681 6,498,419 6,594,943 6,642,625 6,967,675 6,995,852 7,027,688
Public Works - Streets 1,457,343 1,658,766 1,546,301 1,572,712 1,663,247 1,692,076 1,714,148 1,694,462 1,803,183 1,807,634 1,830,530 1,838,226 1,896,722
Parks and Recreation 1,035,707 1,159,263 1,271,066 1,286,900 1,331,771 1,350,594 1,436,358 1,450,601 1,491,928 1,511,289 1,548,436 1,555,095 1,605,742
General Government 782,697 389,280 481,971 487,240 496,726 511,629 527,176 542,511 580,534 574,246 589,590 597,553 616,629
Total Expenditures 10,748,328 10,860,646 11,267,251 11,722,799 12,581,692 12,543,957 13,068,217 13,192,536 13,514,220 13,629,656 14,085,931 14,095,327 14,348,643
Revenues Less Expenditures 361,336 344,253 81,041 0 -494,444 -266,844 -190,205 107,440 200,381 539,452 553,317 1,029,715 1,238,078
Other Financing Uses 182,855
Total Cash Reserves 6,178,222 6,522,475 6,603,516 6,603,516 6,109,072 5,842,229 5,652,023 5,759,464 5,959,845 6,499,296 7,052,613 8,082,327 9,320,406
Restricted Cash 2,842,745 2,589,502 2,657,904 2,836,042 2,923,853 2,998,196 3,088,386 3,150,151 3,226,447 3,292,379 3,384,299 3,406,334 3,474,163
Unrestricted Cash 3,335,478 3,932,974 3,945,613 3,767,474 3,185,219 2,844,033 2,563,637 2,609,313 2,733,398 3,206,917 3,668,314 4,675,993 5,846,242
Total Exp. & Cash Reserves 17,109,405 17,383,121 17,870,767 18,326,315 18,690,765 18,386,186 18,720,241 18,952,000 19,474,065 20,128,953 21,138,544 22,177,654 23,669,049
Resource Allocation
Personnel Services 7,002,341 6,889,650 6,820,003 7,453,033 7,655,611 7,849,166 8,071,989 8,207,282 8,368,226 8,512,742 8,742,821 8,689,504 8,815,390
Operating 3,168,637 3,468,357 3,811,612 3,891,136 4,039,801 4,143,617 4,281,556 4,393,322 4,537,561 4,656,773 4,794,374 4,935,832 5,081,263
Capital Outlay 546,350 502,639 635,636 378,630 886,280 551,173 714,673 591,933 608,433 460,141 548,736 469,990 451,990
Transfers Out 31,000 0 0 0 0 0 0 0 0 0 0 0 0
Total Expenditures 10,748,328 10,860,646 11,267,251 11,722,799 12,581,692 12,543,957 13,068,217 13,192,536 13,514,220 13,629,656 14,085,931 14,095,327 14,348,643
139
City of Atlantic Beach
Total Revenues and Expenditures
6
8
10
12
14
16
18 Dollars Millions General Fund
0
2
4
6
Personnel Services Operating Capital Transfers Revenues
140
CITY OF ATLANTIC BEACH
Long Term Financial Plan Financial Projection Summary
Gas Tax Fund
Actual Actual Estimate Budget Proj Proj Proj Proj Proj Proj Proj Proj Proj
FY-13 FY-14 FY-15 FY-16 FY-17 FY-18 FY-19 FY-20 FY-21 FY-22 FY-23 FY-24 FY-25
Cash Balance Forward 65,985 22,554 83,461 110,770 122,381 122,385 122,389 122,393 122,396 122,400 122,404 122,408 146,907
Revenues
Local Option Gas Taxes 423,141 428,988 434,909 459,168 468,351 477,718 487,273 497,018 506,959 517,098 527,440 537,988 548,748
Interest Earnings -5,306 3,200 2,400 2,443 1,836 1,836 1,836 1,836 1,836 1,836 1,836 1,836 2,204
Other Revenues
Total Revenue 417,835 432,188 437,309 461,611 470,187 479,554 489,109 498,854 508,795 518,934 529,276 539,825 550,952
Expenses
Operating 305,607 209,540 250,000 260,000 253,283 260,731 268,347 276,136 284,099 292,241 300,566 309,583 318,871
Capital 0 0 0 0 25,000 25,000 25,000 25,000 25,000 25,000 25,000 0 0
Transfers 143,500 155,225 160,000 190,000 191,900 193,819 195,757 197,715 199,692 201,689 203,706 205,743 207,800
Total Expenses 449,107 364,765 410,000 450,000 470,183 479,550 489,105 498,851 508,791 518,930 529,272 515,326 526,671
Net Change in Cash Balance -31,272 67,423 27,309 11,611 4 4 4 3 4 4 4 24,499 24,281
Net Change in Working Capital 12,159 6,516
Ending Cash Balance 22,554 83,461 110,770 122,381 122,385 122,389 122,393 122,396 122,400 122,404 122,408 146,907 171,188
Restricted 22,554 83,461 110,770 122,381 122,385 122,389 122,393 122,396 122,400 122,404 122,408 146,907 171,188
Designated
Unrestricted 0 0 0 0 0 0 0 0 0 0 0 0 0
Detail Restricted
Restricted for Streets 22,554 83,461 110,770 122,381 122,385 122,389 122,393 122,396 122,400 122,404 122,408 146,907 171,188
22,554 83,461 110,770 122,381 122,385 122,389 122,393 122,396 122,400 122,404 122,408 146,907 171,188
141
City of Atlantic Beach
Total Revenues and Expenditures
0
100
200
300
400
500
600
Thousands Gas Tax Fund
Operating Capital Transfers Revenues
142
CITY OF ATLANTIC BEACH
Long Term Financial Plan Financial Projection Summary
Sanitation Utility
Actual Actual Estimate Budget Proj Proj Proj Proj Proj Proj Proj Proj Proj
FY-13 FY-14 FY-15 FY-16 FY-17 FY-18 FY-19 FY-20 FY-21 FY-22 FY-23 FY-24 FY-25
Cash Balance Forward 650,337 679,461 676,555 697,024 699,302 715,244 730,303 750,380 769,671 788,081 805,508 821,842 836,972
Revenues
Charges For Services 1,746,085 1,742,009 1,751,100 1,758,000 1,810,740 1,865,062 1,921,014 1,978,644 2,038,004 2,099,144 2,162,118 2,226,982 2,293,791
Commercial Franchise Fees 52,427 48,199 68,375 68,375 68,375 68,375 68,375 68,375 68,375 68,375 68,375 68,375 68,375
Construction Debris / Misc 0 0 0 0 0 0 0 0 0 0 0 0 0
Recycle Rebate 1,000 2,000 3,000 4,000 5,000 6,000 7,000 8,000 9,000
Interest Earnings -13,981 19,483 6,500 13,955 13,986 14,305 14,606 15,008 15,393 15,762 16,110 16,437 16,739
Transfer from General Fund 322,709
Total Revenue 1,784,531 1,809,691 2,148,684 1,840,330 1,894,101 1,949,742 2,006,995 2,066,027 2,126,772 2,189,281 2,253,603 2,319,794 2,387,906
Expenses
Personnel Services 18,185 18,369 27,081 47,583 28,777 29,976 31,225 32,527 33,884 35,298 36,771 38,307 39,907
Operating 1,474,581 1,524,561 1,873,191 1,560,734 1,607,556 1,655,783 1,705,456 1,756,620 1,809,318 1,863,598 1,919,506 1,977,091 2,036,404
Capital 4,500 4,500 4,900 0 5,200 205,200 5,200 5,200 5,200 5,200 5,200 5,201 5,202
Debt 0 0 0 0 0 0 0 0 0 0 0 0 0
Transfers 267,898 275,935 223,043 229,734 236,626 43,725 245,037 252,388 259,960 267,758 275,791 284,065 292,587
Total Expenses 1,765,164 1,823,365 2,128,215 1,838,051 1,878,159 1,934,684 1,986,918 2,046,735 2,108,362 2,171,854 2,237,269 2,304,664 2,374,099
Net Change in Cash Balance 19,367 -13,674 20,469 2,279 15,942 15,058 20,077 19,292 18,410 17,426 16,335 15,130 13,806
Net Change in Working Capital 9,756 10,768
Ending Cash Balance 679,461 676,555 697,024 699,302 715,244 730,303 750,380 769,671 788,081 805,508 821,842 836,972 850,779
Restricted 440,166 454,716 530,829 459,513 468,240 432,371 495,430 510,384 525,791 541,664 558,017 574,866 592,224
Unrestricted 239,295 221,838 166,195 239,790 247,005 297,932 254,950 259,288 262,291 263,844 263,825 262,107 258,554
143
City of Atlantic Beach
Total Revenues and Expenses
0
500
1,000
1,500
2,000
2,500
3,000
Thousands Sanitation Fund
Personnel Services Operating Capital Transfers Revenues
144
CITY OF ATLANTIC BEACH
Long Term Financial Plan Financial Projection Summary
Storm Water Utility
Actual Actual Estimated Budget Proj Proj Proj Proj Proj Proj Proj Proj Proj
FY-13 FY-14 FY-15 FY-16 FY-17 FY-18 FY-19 FY-20 FY-21 FY-22 FY-23 FY-24 FY-25
Cash Balance Forward 1,376,659 1,616,447 1,640,550 1,540,777 909,163 1,048,110 1,101,802 1,135,657 1,203,688 1,364,315 1,572,826 1,480,558 1,656,197
Revenues
Charges for Services
Storm W ater Fees 854,612 855,185 828,312 860,000 877,200 894,744 912,639 930,892 949,509 968,500 987,870 1,007,627 1,027,780
Total Charges for Services 854,612 855,185 828,312 860,000 877,200 894,744 912,639 930,892 949,509 968,500 987,870 1,007,627 1,027,780
Grant Proceeds
Interest Earnings
Transfer In - Gas Tax
Transfer In - 1/2 Cent Tax
Transfer In - General Fund
Other Revenues
Total Revenue
-32,697
252,000
200
1,074,115
46,540
285,000
79
1,186,804
25,480
260,000
1,113,792
15,708
875,708
18,183
260,000
1,155,383
20,962
285,000
1,200,706
22,036
285,000
1,219,675
22,713
285,000
1,238,605
24,074
285,000
1,258,583
27,286
285,000
1,280,786
31,457
285,000
1,304,326
29,611
285,000
1,322,238
33,124
285,000
1,345,904
Expenses
Personnel Services
Operating
Capital
Debt
Transfers
205,002
372,706
46,854
210,682
173,083
446,660
332,326
210,633
208,980
456,586
349,933
198,066
226,076
443,912
655,000
182,334
216,181
457,229
155,000
188,026
223,344
470,946
265,000
187,725
230,755
485,075
282,000
187,990
238,425
499,627
245,000
187,522
246,362
514,616
150,000
186,978
254,577
530,054
100,000
187,644
263,079
545,956
400,000
187,560
271,879
562,334
125,000
187,386
280,989
579,204
100,000
187,121
Total Expenses 835,244 1,162,701 1,213,565 1,507,322 1,016,436 1,147,015 1,185,820 1,170,574 1,097,956 1,072,275 1,396,594 1,146,599 1,147,314
Net Change in Cash Balance 238,871 24,103 -99,773 -631,614 138,947 53,691 33,855 68,031 160,627 208,511 -92,268 175,639 198,589
Net Change in Working Capita -917
Ending Cash Balance
Restricted
Designated
1,616,447
355,109
1,640,550
365,569
1,540,777
364,458
909,163
349,831
1,048,110
356,378
1,101,802
361,297
1,135,657
366,947
1,203,688
372,035
1,364,315
377,222
1,572,826
383,802
1,480,558
389,819
1,656,197
395,939
1,854,786
402,169
Unrestricted 1,261,338 1,274,981 1,176,320 559,332 691,732 740,504 768,709 831,653 987,093 1,189,025 1,090,740 1,260,258 1,452,617
145
City of Atlantic Beach
Total Revenues and Expenditures
0
1
2 Millions Storm Water Utility
Personnel Services Operating Debt Capital Transfers Revenues
146
CITY OF ATLANTIC BEACH
Long Term Financial Plan Financial Projection Summary
1/2 Cent Discretionary Sales Tax Fund
Actual Actual Estimate Budget Proj Proj Proj Proj Proj Proj Proj Proj Proj
FY-13 FY-14 FY-15 FY-16 FY-17 FY-18 FY-19 FY-20 FY-21 FY-22 FY-23 FY-24 FY-25
Cash Balance Forward 83,835 420,413 425,919 327,921 42,249 202,703 594,180 1,013,148 1,500,063 2,005,590 2,455,155 2,998,817 3,562,390
Revenues
Tax Proceeds
Interest
Grant Proceeds / Other Misc.
Total Revenue
684,187
(7,123)
310
677,374
721,981
10,391
732,372
720,000
2,000
722,000
786,128
4,000
790,128
801,851
211
802,062
817,888
1,014
818,901
834,245
2,971
837,216
850,930
5,066
855,996
867,949
7,500
875,449
885,308
10,028
895,336
903,014
12,276
915,290
921,074
14,994
936,068
939,496
17,812
957,308
Expenses
Operating Expenses - Paving
Capital - Marsh Master Plan
Capital - Other
Capital Parks
Transfer to Capital Projects Fund
Transfer to Stormwater Utility
Transfer to Debt Service
6,618
55,259
68,172
252,000
75,938
15,378
148,127
150,000
285,000
80,000
159,998
320,000
260,000
80,800
290,000
235,000
470,000
0
81,608
150,000
150,000
260,000
82,424
60,000
285,000
83,248
50,000
285,000
84,081
0
285,000
84,922
0
285,000
85,771
75,000
285,000
86,629
0
285,000
87,495
0
285,000
88,370
0
285,000
Total Expenses 382,049 674,443 819,998 1,075,800 641,608 427,424 418,248 369,081 369,922 445,771 371,629 372,495 373,370
Net Change in Cash Balance 295,325 57,929 -97,998 -285,672 160,454 391,477 418,968 486,915 505,528 449,565 543,661 563,574 583,938
Net Change in Working Capital 41,253 -52,423
Ending Cash Balance
Restricted
Designated
420,413
0
425,919
0
327,921
0
42,249
0
202,703
0
594,180
0
1,013,148
0
1,500,063
0
2,005,590
0
2,455,155
0
2,998,817
0
3,562,390
0
4,146,328
0
Unrestricted 420,413 425,919 327,921 42,249 202,703 594,180 1,013,148 1,500,063 2,005,590 2,455,155 2,998,817 3,562,390 4,146,328
147
City of Atlantic Beach
Total Revenues and Expenditures
0
200
400
600
800
1,000
1,200 Thousands Half Cent Sales Tax
Operating Capital Transfers Revenues Total
148
CITY OF ATLANTIC BEACH
Long Term Financial Plan Financial Projection Summary
Water and Sewer Utility Combined Summary
Actual Actual Estimate Budget Proj Proj Proj Proj Proj Proj Proj Proj Proj
FY-13 FY-14 FY-15 FY-16 FY-17 FY-18 FY-19 FY-20 FY-21 FY-22 FY-23 FY-24 FY-25
Cash Balance Forward 6,410,364 5,638,945 4,511,249 5,011,978 3,990,248 4,013,319 4,455,882 4,666,858 4,571,508 4,334,679 4,023,725 4,591,229 3,740,539 Revenues Charges For Services 7,698,371 7,634,496 7,654,031 7,752,533 8,011,851 8,238,171 8,470,602 8,709,308 8,954,460 9,206,230 9,464,798 9,910,737 10,003,067 Assessments / Impact Fees 195,390 126,236 18,948 15,000 14,850 14,702 14,554 14,409 14,265 14,122 13,981 13,703 13,703 Other Revenues 454,100 997,320 845,338 568,178 539,026 520,613 519,916 521,127 518,788 513,559 507,169 512,882 498,997 Total Revenue 8,347,861 8,758,052 8,518,317 8,335,711 8,565,727 8,773,486 9,005,073 9,244,845 9,487,512 9,733,911 9,985,948 10,437,322 10,515,767 Expenses Personnel Services 1,788,598 1,796,246 1,851,703 2,045,180 1,978,130 2,041,384 2,106,731 2,174,245 2,243,999 2,316,072 2,390,545 2,515,563 2,547,030 Operating 2,679,126 2,864,077 2,983,256 3,148,801 3,250,551 3,355,741 3,464,495 3,576,947 3,693,233 3,813,495 3,937,885 4,136,866 4,199,671 Capital 932,440 2,058,127 720,312 2,473,000 870,000 475,000 745,000 1,096,500 1,280,000 1,385,000 1,171,500 1,315,000 225,000 Debt 2,167,305 1,870,353 1,847,150 1,781,992 1,820,156 1,818,137 1,819,911 1,816,779 1,813,141 1,817,591 1,817,035 1,814,810 1,764,225 Transfers 629,860 629,860 615,167 621,090 623,819 640,661 657,959 675,724 693,969 712,706 731,949 787,906 545,824 Total Expenses 8,197,329 9,218,664 8,017,588 10,070,063 8,542,656 8,330,923 8,794,097 9,340,194 9,724,342 10,044,865 10,048,914 10,570,145 9,281,749 Net Change in Cash Balance 150,532 (460,612) 500,729 (1,734,352) 23,072 442,562 210,976 (95,350) (236,829) (310,953) (62,965) (132,823) 1,234,017 Net Change Working Capital (921,951) (667,084) 0 0 0 0 0 0 0 0 0 0 0 Ending Cash Balance 5,638,945 4,511,249 5,011,978 3,277,626 4,013,319 4,455,882 4,666,858 4,571,508 4,334,679 4,023,725 3,960,760 4,458,405 4,974,556 Restricted 3,597,383 3,494,885 3,317,598 3,269,727 3,262,191 3,307,302 3,356,216 3,403,769 3,452,658 3,508,096 3,562,289 3,655,943 3,588,639 Designated 0 0 0 0 0 0 0 0 0 0 0 0 0 Unrestricted 2,041,562 1,016,364 1,694,380 7,899 751,128 1,148,580 1,310,642 1,167,739 882,021 515,629 398,471 802,463 1,385,917 Detail Restricted 13 14 15 16 17 18 19 20 21 22 23 24 25 Bond Debt Service Reserve 1,044,960 1,138,654 1,033,290 994,195 1,017,094 1,015,882 1,016,947 1,015,067 1,012,885 1,015,555 1,015,221 1,013,886 983,535 Rate Stabilzation Fund 400,000 400,000 400,000 400,000 400,000 400,000 400,000 400,000 400,000 400,000 400,000 400,000 400,000 Customer Deposits 522,605 532,769 531,973 596,764 531,973 531,973 531,973 531,973 531,973 531,973 531,973 531,973 531,973 Renewal and Replacement 755,422 500,916 389,803 225,000 250,000 250,000 250,000 250,000 250,000 250,000 250,000 250,000 250,000 Operating Reserve ( 25% ) 874,396 922,546 962,532 1,053,768 1,063,125 1,109,447 1,157,296 1,206,729 1,257,800 1,310,568 1,365,095 1,460,084 1,423,131 3,597,383 3,494,885 3,317,598 3,269,727 3,262,191 3,307,302 3,356,216 3,403,769 3,452,658 3,508,096 3,562,289 3,655,943 3,588,639 149
City of Atlantic Beach
Total Revenues and Expenses
6
8
10
12
14
16
Millions Public Utilities
0
2
4
Personnel Services Operating Expenses Debt Service
Transfers Capital Outlay Revenues
150
Glossary
152
153
154
155
156