11-23-15 WorkshopCall to Order
CITY OF ATLANTIC BEACH
CITY COMMISSION
WORKSHOP
November 23, 2015 ~5:00p.m.
AGENDA
1. Sec. 2-19 Rules of Conduct and Procedure at meetings
2. COAB Community Redevelopment Area-Technical Advisory Committee
Adjoum
Sec. 2-19. Rules of conduct and procedure at meetings.
WORKSHOP
AGENDA ITEM# 1
NOVEMBER 23, 2015
The following rules shall govern procedure and conduct of city commission meetings:
(1) Rule 1. The mayor-commission shall preside at all meetings of the city
commission, call the members to order at the hour appointed for each meeting
and, upon the appearance of a quorum, proceed to business. He shall have
general control of the chamber and in case of disturbance or disorderly conduct
therein, he may cause the same to be cleared. The mayor shall preserve
decorum and order, may speak to points of order in preference to other
members, and shall decide all questions relating to the priority of business or of
order, without debate, subject to appeal to the city commission by any member
as a matter of course, and on the appeal, it shall require a majority vote of the
members to sustain the appeal.
(2) Rule 2. The mayor-commissioner shall declare all votes. A roll call of the yeas
and nays on any question shall be taken upon the request of any one (1)
member. The roll call shall be conducted as follows: The city clerk shall arrange
the names of the members of the city commission in alphabetical order, and each
call of the roll shall be restated in a manner so that upon each call thereof, he will
commence with the member's name that was called second upon the preceding
roll call, and thereafter proceed to call the roll according to alphabetical order;
except, that the mayor-commissioner's name shall be called last.
(3) Rule 3. When a member is called to order, he shall immediately take his seat,
and the presiding officer shall pass upon the point of order.
(4) Rule 4. No member shall speak at any meeting more than twice on the same
question, or more than five (5) minutes at any one time.
(5) Rule 5. No member shall be interrupted by another without the consent of the
member who has the floor, except by rising to a question of order.
(6) Rule 6. No member shall absent himself from the meeting before adjournment for
more than five (5) minutes at a time without leave of the presiding officer.
(7) Rule 7. The order of business shall be as follows:
a. Approval of minutes of preceding meetings;
b. Courtesy of floor to any visitors who desire to bring a matter to the city
commission's attention;
c. Unfinished business of preceding meeting;
d. Consent agenda;
e. Report of committees;
f. Action on resolutions;
g. Action on ordinances;
h. Miscellaneous business;
i. City manager reports;
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AGENDA ITEM# l
NOVEMBER 23, 2015
j. Reports and/or requests from city commissioners and city attorney.
(8) Rule B. The mayor-commissioner may appoint, from time to time, such special or
select committees as in his discretion he deems desirable, or as may be desired
by the city commission, to expedite the handling of the business and affairs of the
city.
(9) Rule 9. It shall be the duty of all committees to report on every subject referred to
them at the next regular meeting following the reference; provided, the city
commission may direct a report to be made at an intervening adjourned meeting.
If any committee fails to report on any matter as required, they may be relieved of
further consideration of the matter, and it be otherwise disposed of by the city
commission.
(10) Rule 10. Upon every matter referred to a committee, the committee or a majority
thereof shall meet for inquiry or deliberation, and no report of or concerning the
matter shall be made unless a majority of the committee shall have signed the
same.
( 11) Rule 11. It shall be the duty of the chairman or vice-chairman of all committees to
which any pending matters have been referred to cause their committee to meet
to consider and dispose of its pending business, and as far as practicable, to give
advance notice of the time and place of such meeting to all members of the city
commission, the city clerk, city manager and other persons known to be
interested in favor of, or opposed to, the particular matters proposed to be
considered.
( 12) Rule 12. All reports of committees shall be in writing and shall be filed by the city
clerk. All special reports shall state the facts substantially appearing before the
committee.
(13) Rule 13. Upon the reading of petitions and communications and upon
introduction of bills and resolutions other than those appearing upon the official
agenda, the presiding officer shall order same received or filed or referred to
proper committees, and the order made shall prevail unless motion for other
disposition of the matter in question shall be made and prevail.
(14) Rule 14. Every petition or other paper shall, previous to presentation, be so
endorsed as to clearly indicate the substance of the contents. Its reference or
other disposition shall be endorsed on it by the city clerk.
(15) Rule 15. Proposed ordinances may be introduced at any meeting of the city
commission, provided the same are prepared in written or printed form. Unless
copies of the proposed ordinances shall have been previously delivered to the
mayor-commissioner and each member of the city commission at least three (3)
days prior to the meeting at which they are introduced, no action on the passage
of the same shall be taken at the meeting at which introduced except by
unanimous consent of all members of the city commission present. The city
manager, city clerk and city attorney shall, when requested by the
mayor-commissioner or any member of the city commission, exert their best
efforts to assist in the preparation of proposed ordinances and cause copies
thereof to be delivered to the mayor-commissioner and each member of the city
commission at least three (3) days prior to the next scheduled meeting of the city
commission following the request.
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AGENDA ITEM # 1
NOVEMBER 23, 2015
(16) Rule 16. In acting upon all proposed ordinances or resolutions, the yeas and
nays shall be taken upon the disposition made at each reading thereof, and shall
be entered upon the journal of the proceedings of the city commission.
(17) Rule 17. Any proposed motion, resolution, ordinance or suggested amendment
thereto may be withdrawn by the mover or the proposer at any time before
amendment or putting it to a vote.
(18) Rule 18. The city manager shall furnish each member of the city commission with
a list of unfinished business of the preceding meetings, and a separate list of
unfinished business generally, in the order of its introduction, and a separate list
of new matters expected to be presented at the meeting, prior to every meeting.
(19) Rule 19. The city manager shall submit regular written monthly reports to the city
commission.
(20) Rule 20. After the decision of any question, it shall be in order only for a member
voting on the prevailing side to move a reconsideration at the same or next
regular meeting. If a motion to reconsider is lost, it shall not be renewed and
reconsidered without the unanimous consent of the city commission in
attendance at the meeting at which reconsideration is requested.
(21) Rule 21. Any rule, except Rules 16 and 17, may be temporarily suspended for
special reasons by a vote of the majority of the members of the city commission
present.
(22) Rule 22. In all cases involving points of parliamentary law, "Robert's Rules of
Order" shall be the book of reference, and its rules, so far as they are applicable
and not in conflict with the provisions of the city's Charter, this Code or other city
ordinances, shall be the rules of the city commission.
(23) Rule 23. The mayor pro tem shall exercise the duties and powers of the
mayor-commissioner during his absence or disability.
(24) Rule 24. It shall be the duty of the city clerk or her/his designee to attend all
meetings of the city commission and to record and keep the minutes and records
thereof. The minutes of such meetings shall be promptly recorded for public
inspection as required by state law. It shall be the duty of the
mayor-commissioner, and in his absence, the mayor pro tem or other city
commissioner, to see that the proceedings of every meeting are properly and
promptly recorded by the city clerk or her/his designee, and the record of every
meeting shall be signed, when approved, by the city clerk or her/his designee
and the mayor-commissioner or the mayor pro tem or other city commissioner
who presided thereat.
(25) Rule 25 Any city commissioner or charter officer may request that any motion be
presented in writing.
(26) Rule 26 The city commission may take action on a matter which, because of time
constraints, has not been included on the agenda for their meeting, if such matter
is declared to be an emergency by the affirmative votes of the majority of the
members of the city commission. The passage of emergency ordinances and
resolutions, however, shall be in accordance with Section 18 of the City Charter.
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AGENDA ITEM# 1
NOVEMBER 23, 2015
(27) Rule 27 It shall be the duty of a city commissioner who will be absent from any
city commission meeting to notify the other commissioners of any such
anticipated absence. Said notice shall be given as far in advance as possible,
either orally at a meeting prior to the one which the commissioner will be absent
from, or by e-mail to the city clerk, who will then forward the notice to the other
commissioners. If the notice includes a request for an excused absence, it shall
state briefly the reasons why the excused absence is being requested, and the
other commissioners shall vote on the request at the meeting at which it is orally
requested or as an agenda item at a subsequent meeting following notice by
e-mail.
(28) Rule 28. City commissioners shall be prohibited from accepting or sending any
electronic communications via cell phone or other device during the course of a
city commission meeting. Electronic communications include, but are not limited
to, emails, Blackberry PINs, SMS communications (text messaging), MMS
communications (multimedia content), and instant messaging. City
commissioners may have cell phones turned on during city commission
meetings, to be used only in the event of an emergency.
(Code 1970, § 2-5; Ord. No. 5-88-20, § 1, 12-12-88; Ord. No. 5-97-29, § 1, 2-24-97; Ord. No.
5-01-36, § 1, 11-12-01; Ord. No. 5-12-56, §§ 1, 2, 8-27-12; Ord. No. 5-12-57, § 1, 11-26-12)
AGENDA ITEM:
SUBMITTED BY:
DATE:
CITY OF ATLANTIC BEACH
CITY COMMISSION l\IIEETING
STAFF REPORT
CRA Technical Advisory Committee
Jeremy Hubsch, Building and Zoning Director~
October 26, 2015
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AGENDA ITEM # 2
NOVEMBER 23, 2015
BACKGROUND: The City recently approved a contract with the firm VHB for the creation of a
Community Redevelopment Agency (CRA). The contract calls for the creation of a Technical
Advisory Committee (TAC) to assist the City and VHB with the CRA Study. Staff would like to
suggest a 15 member committee with 10 members appointed by the City Commission. The contract
states the T AC's role is to:
• Represent the community and guide the establishment of the Atlantic Beach CRA Plan
• Provide input and refinement for the identification of redevelopment issues and opportunities
• Assist in the evaluation and selection of the CRA boundary
• Assist in the development of the goals, objectives, and benchmarks for implementing the CRA
Plan
• Participate in Community Workshops
• Recommend the draft plan to City Commission
• Identify issues to be addressed by the CRA Plan
Ideally, the 15 members will represent a broad cross-section of technical experts, residents,
business owners, and stakeholders. Staff has had discussions with several prospective members of
the TAC, and the interest level and enthusiasm has been strong. Staff has five recommendations for
members of the TAC; John Bryan (Beaches Chamber), Bob Kosoy (FDOT), Donna Rex (Beaches
Habitat), Josh Ashby (Fleet Landing) and Matt Schellhorn (Navy Liaison). The remaining members
can be nominated by the City Commission. Staff has a list of possible members of the TAC to be
considered by the Commission. However, this is by no means a comprehensive list of possible
candidates.
Rich Trendel-Petra Management
Bishop Percy Golden-Holy Church of the Living God
Michael Hoffmann-resident ·
Jim Gilmore-Infinity Global Solutions
Brian Burke-Planner and Landscape Architect
Wanda Martin-Francis Avenue Resident
Atillio Cerqueira-Mayport Corridor Business and Property Owner
Chris Rule-resident
Chris Lambertson-Residential Home Building
Susan Green Fairbairn-Planning Consultant
Tim Anderson-Attorney
BUDGET: None.
RECOMMENDATION: Consider nominees for TAC Committee
ATTACHMENTS: None
REVIEWED BY CITY MANAGER: _-___.-~Pl"'-/'---'''--v;--'Ac?cc...vz'--'----"c&~""'>__._i__ft_,.___ __________ _