11-23-15 Agenda PacketCITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
November 23, 2015 -6:30 PM
AGENDA
Invocation and pledge to the flag
Call to order
1. A. Approve the minutes of the Commission Meeting ofNovember 9, 2015.
2. Courtesy of Floor to Visitors
3. Unfinished Business from Previous Meetings
A. Public Hearing-Sign Waiver (715 Atlantic Boulevard).
B. COAB Community Redevelopment Area-Technical Advisory Committee
4. Consent Agenda
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE
ROUTINE BY THE CITY COMMISSION AND WILL BE ENACTED BY ONE MOTION IN
THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF THESE
ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE
CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. SUPPORTING
DOCUMENTATION AND STAFF RECOMMENDATIONS HAVE BEEN PREVIOUSLY
SUBMITTED TO THE CITY COMMISSION ON THESE ITEMS.
A. Approve the execution of the Easement at 1964 Francis A venue by the City Manager for
recording by the City Clerk.
B. Award annual contracts for environmental laboratory services to Environmental
Conservation Laboratories, Inc., ALS Environmental and Advanced Environmental
Laboratories, Inc. (RFP No. 16-01).
C. Approve the award of Bid No. 1516-02 -Annual Contract for Polymer to Fort Bend
Services at a cost of $1.1 0 per pound.
D. Approve the award of Bid No. 1415-07 "Utility Contractor, Annual Service Contract" to
Gruhn May, Inc.
5. Committee Reports
A. Appointment to fill the vacancy on the General Employees' Pension Board of Trustees.
6. Action on Resolutions
None.
7. Action on Ordinances
A. ORDINANCE NO. 20-15-135-Introduction and First Reading
AN ORDINANCE AMENDING THE OPERATING BUDGET FOR THE CITY OF ATLANTIC
BEACH, FLORIDA FOR FISCAL YEAR BEGINNING OCTOBER 1, 2014 AND ENDING
SEPTEMBER 30,2015 FOR AMENDING THE GENERAL EMPLOYEE PENSION BUDGET
TO PROVIDE FOR INCREASED RETIREMENT DISTRIBUTIONS, AND PROVIDING AN
EFFECTIVE DATE.
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8. Miscellaneous Business (Discussion only)
A. Bennett Property. (Mayor Reeves)
9. City Manager
A. 90-Day Calendar (December 2015 through February 2016).
10. Announcements/Comments
Adjournment
Please Note: This meeting will be live-streamed and videotaped and can be accessed by clicking on the
Commission Meeting Video tab located on the home page of the City's website at www.coab.us.
If any person decides to appeal any decision made by the City Commission with respect to any matter
considered at any meeting, such person may need a record of the proceedings, and, for such purpose, may
need to ensure that a verbatim record of the proceedings is made, which record shall include the testimony
and evidence upon which the appeal is to be based.
Any person wishing to speak to the City Commission on any matter at this meeting should submit a request
to the City Clerk prior to the meeting. For your convenience, forms for this purpose are available at the
entrance to the Commission Chambers.
Every effort is made to indicate what action the City Commission is expected to take on each agenda item.
However, the City Commission may act upon any agenda subject, regardless of how the matter is stated on
the agenda.
In accordance with the Americans with Disabilities Act and Section 286.26, Florida Statutes, persons with
disabilities needing special accommodation to participate in this meeting should contact the City Clerk by
5:00PM, Friday, November 20,2015.
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IN ATTENDANCE:
Mayor Carolyn Woods
MINUTES
REGULAR CITY COMMISSION MEETING
November 9, 2015
CITY HALL, 800 SEMINOLE ROAD
City Manager Nelson Van Liere
AGENDA ITEM #lA
NOVEMBER 23, 2015
Mayor Pro Tern Mark Beckenbach
Commissioner Jonathan Daugherty
Commissioner Jimmy Hill
Commissioner Maria Mark
City Attorney Richard Komando
City Clerk Donna L. Bartle
Recording Secretary Nancy E. Bailey
Call to Order/Pledge:
Mayor Woods called the meeting to order at 6:30p.m. Mayor Woods gave the Invocation, followed by the
Pledge of Allegiance to the Flag.
1. Approval of Minutes
A. Approve the minutes of the Commission Meeting of October 26, 2015.
Mayor Woods asked ifthere were any corrections to the above minutes. There were no corr-ections, so Mayor
Woods stated the minutes will stand as submitted.
2. Courtesy of Floor to Visitors
Mayor Woods opened the Courtesy of the Floor to Visitors. She welcomed the audience and explained the
process for public comments.
John November, 271 East Coast Dr., attorney for the Bennetts, passed out a handout with contract details to
the Commission. He addressed the acquisition for the Bennett propetty. He stated there has been some
discussion today about his legal fees being paid from this transaction stating the money doesn't matter to him.
He stated all that matters is having this property protected, which is why he has decided he will take no legal
fees for his participation in this transaction. He further addressed the money to be paid to the realtor, stating
the realtor has decided that if his independent counsel allows him to either donate that money or credit that
money to the City after the time of the sale he will either donate or credit that money to the City as allowed
under this transaction.
Mike Borno, 223 Ocean Forest Dr. N., addressed the short sale and purchase HUD statement under 3C and
the HUD statement under 7B, stating they are not the same. He questioned whether they are doing right
tonight without those documents being done corr-ectly. He stated he applauds John November for his
comments but believes they should be in writing and be part of the record if that is what he desires to do. He
stated he does not believe he can obligate the real estate agent to do what his choices are regarding donating
the money, etc. He believes all of that needs to be done in writing, as part of the record, so everybody
understands and has the same piece of paper and are dealing with the same issue. He stated he has no
heartburn about whether that prope1ty sells and goes to the park or it doesn't sell, but it needs to be done
properly.
Chris Jorgensen, 92 W. 3rd St., addressed his concerns about opening the condo gate on Club Drive. He
also suggested widening Club Dlive and putting in a sidewalk.
November 9, 2015 REGULAR COMMISSION MEETING
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NOVEMBER 23, 2015
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Julia Hite, 1055 East Coast Drive, thanked Commissioner Beckenbach, Commissioner Mark and Mayor
Woods and gave each flowers as a token of gratitude from their friends and neighbors in Atlantic Beach.
Mayor Woods recognized former Mayors Lyman Fletcher, Mike Bomo, and Suzanne Shaughnessy and
Mayor-elect Mitch Reeves, in the audience.
Suzanne Shaughnessy, 168 Oceanwalk Dr. S., thanked all of the Commission for their service and
expressed her gratitude to each of them.
No one else from the audience spoke, so Mayor Woods closed the Courtesy of the Floor to Visitors.
3. Unfinished Business from Previous Meetings
A. Use-by-exception 15-UBEX-1066 to allow on premises consumption of alcoholic beverages in
accordance with Chapter 3 of the Code within the Commercial General (CG) Zoning District at 1011
Atlantic Boulevard.
Building and Zoning Director Jeremy Hubsch explained the use-by-exception, stating the Community
Development Board voted unanimously to approve with no conditions at their October 27 meeting.
Motion: Approve 15-UBEX-1066.
Moved by Mark, Seconded by Daugherty
Votes:
Aye: 5-Beckenbach, Daugherty, Hill, Mark, Woods
Nay: 0
MOTION CARRIED
B. Use-by-exception 15-UBEX-1067 to allow on premises consumption of alcoholic beverages in
accordance with Chapter 3 of the Code within the Commercial General (CG) Zoning District at 725
Atlantic Boulevard, Unit 9.
Mr. Hubsch explained the use-by-exception stating this went before the Community Development Board on
October 27 and they unanimously recommended approval with no conditions. He stated staff also
recommends approval.
Motion: Approve 15-UBEX-1067.
Moved by Mark, Seconded by Daugherty
Mr. Hubsch answered questions from the Commission.
Votes:
Aye: 5-Beckenbach, Daugherty, Hill, Mark, Woods
Nay: 0
MOTION CARRIED
C. Short Purchase and Sale Agreement for 280 Camelia Street, Bennett Property Counter Offer.
November 9, 2015 REGULAR COMMISSION MEETING
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NOVEMBER 23, 2015
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City Manager Van Liere explained this is on the agenda tonight because there was a counter offer that
changed some of the terms but not the amount of money that the City would pay. He stated Mayor Borno is
correct that the HUD statements on the Ordinance and on this item are different; they were both drafts and he
imagines it will change again before the final paperwork is done, if they proceed. He stated this is to decide if
they want to accept the counter offer and go forward.
Commissioner Daugherty asked how do they do this legally because with the original situation Mr.
November was going to be getting paid $1800 from the bank for his efforts and the realtor was getting a
token $500 commission. He stated now that money is involved there is the appearance to the public that there
might be some impropriety going on, which raised flags for him. He asked how can they do this so it is legal
and everybody is above board. He asked what is the best course of action right now. Mr. Komando stated he
will leave it up to the Commission as to whether they want to defer it. He stated his issue with the transaction
with the counter offer and some of the information distributed today was whether or not Mr. November was
receiving payment out of the commission for the real estate agent. He stated with Mr. November's comment
that he is not looking to receive any payment; that alleviates his legal concern about the propriety. He stated
as far as the counter offer is concerned, there were a number of representations made by Mr. November today
and it would be appropriate to memorialize those if that is something the Commission wishes to ensure is
included as part of the acceptance of the counter offer. Mr. November further explained the purchase
agreement. Mr. Komando stated he would recommend that there still be a condition/provision that it is
subject to Commission approval. Discussion ensued.
Ryan Nix, 1525 Selva Marina Dr., explained his relationship with John November and what his
involvement was in the real estate deal.
Mayor Woods asked the City Attorney to clarify that what they are looking at is the same paperwork they
looked at the last time they voted on this. Mr. Komando stated, with some changes; there are different drafts
of the HUD statement that have been proposed. Mayor Woods asked if the money is the same. Mr. Van
Liere stated the $200,515 is the same number on both.
Discussion ensued. Mayor Woods asked the City Attorney if what they have before them is legal. Mr.
Komando stated the documents are legal. He stated his issue was where the commissions were being paid to
someone who was not a realtor. Further discussion ensued.
Motion: Authorize the City Attorney and the City Manager to accept the counter offer necessary to
purchase 280 Camelia Street subject to the final approval of Ordinance 20-15-133 and to sign all
necessary documents related to the agreement. Included in that is that Mr. November will not be
receiving any legal fees for this transaction and the final closing of this property shall be subject to
Commission approval.
Moved by Mark, Seconded by Beckenbach
Discussion ensued regarding the HUD statement.
Votes:
Aye: 5-Beckenbach, Daugherty, Hill, Mark, Woods
Nay: 0
MOTION CARRIED
November 9, 2015 REGULAR COMMISSION MEETING
4. Consent Agenda
AGENDA ITEM #lA
NOVEMBER 23, 2015
Page 4
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE
ROUTINE BY THE CITY COMMISSION AND WILL BE ENACTED BY ONE MOTION IN THE
FORM LISTED BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS.
IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT
AGENDA AND WILL BE CONSIDERED SEPARATELY. SUPPORTING DOCUMENTATION
AND STAFF RECOMMENDATIONS HAVE BEEN PREVIOUSLY SUBMITTED TO THE CITY
COMMISSION ON THESE ITEMS.
A. Approve all employee insurances listed on the staff report effective January 1, 2016 through
December 31, 2016 and authorize the City Manager to sign related insurance renewal
documents.
Mayor Woods read the Consent Agenda.
Motion: Approve Consent Agenda Item A, as read.
Moved by Mark, Seconded by Beckenbach
Votes:
Aye: 5-Beckenbach, Daugherty, Hill, Mark, Woods
Nay: 0
MOTION CARRIED
5. Committee Reports
None.
6. Action on Resolutions
A. RESOLUTION NO. 15-12
A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, DESIGNATING THE 42
INCH DIAMETER LIVE OAK TREE AT 381 3rd STREET AS A HERITAGE TREE.
Mayor Woods read the Resolution by title. Mr. Hubsch showed slides of the tree nominated to be a Heritage
Tree. He explained the significance of a heritage tree is that if someone was ever to take this tree out, the
mitigation increases from 2:1 to 1:1. Commissioner Daugherty asked ifthere is any way we recognize people
who do this. Mr. Hubsch stated they have thought about getting plaques.
Motion: Approve Resolution No. 15-12 to designate the 42 inch diameter live oak tree at 381 3rd Street
as a Heritage Tree.
Moved by Mark, Seconded by Daugherty
Votes:
Aye: 5-Beckenbach, Daugherty, Hill, Mark, Woods
Nay: 0
MOTION CARRIED
B. RESOLUTION NO. 15-16
November 9, 2015 REGULAR COMMISSION MEETING
AGENDA ITEM #lA
NOVEMBER 23, 2015
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A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, SUPPORTING POLICE
OFFICERS AND FIREFIGHTERS; REQUESTING LAW ENFORCEMENT AGENCIES TO
INVESTIGATE THE JACKSONVILLE POLICE AND FIRE PENSION FUND'S STABILITY
AND SOLVENCY; PROVIDING FOR DIRECTION TO THE CITY CLERK; AND PROVIDING
FORAN EFFECTIVE DATE.
Mayor Woods read the Resolution by title. She explained why she supports the Resolution.
Motion: Approve Resolution No. 15-16.
Moved by Daugherty, Seconded by Mark
Commissioner Hill asked if he needs to recuse himself from the vote because he receives compensation from
the Jacksonville Police and Fire Pension Fund. Mr. Komando state he does not believe the amount he
receives will trip the threshold for a voting conflict.
Votes:
Aye: 5-Beckenbach, Daugherty, Hill, Mark, Woods
Nay: 0
MOTION CARRIED
7. Action on Ordinances
A. ORDINANCE NO. 95-15-111, Public Hearing and Final Reading
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA, AMENDING CHAPTER
24, ARTICLE II OF THE CODE OF ORDINANCES, LAND DEVELOPMENT CODE, TO
AMEND SECTION 24-84, DOUBLE FRONTAGE LOTS; AMENDING SECTION 24-161, OFF-
STREET PARKING AND LOADING; AMENDING SECTION 24-177 BUFFER DESIGN
STANDARDS; PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; AND
PROVIDING AN EFFECTIVE DATE.
Mayor Woods read Ordinance No. 95-15-111 by title. Mr. Hubsch explained they removed the section about
curb cuts from the ordinance and the Community Development Board recommended approving it with the
curb cut provision taken out.
Mayor Woods opened the Public Hearing. No one from the audience spoke so she closed the Public Hearing.
Motion: Approve Ordinance No. 95-15-111 as read.
Moved by Mark, Seconded by Daugherty
Commissioner Hill explained why he is not in favor of the ordinance. Commissioner Daugherty stated he
believes the ordinance is good for the businesses and the citizens. Discussion ensued.
Votes:
Aye: 4-Beckenbach, Daugherty, Mark, Woods
Nay: 1-Hill
MOTION CARRIED
B. ORDINANCE NO. 20-15-133, Public Hearing and Final Reading
November 9, 2015 REGULAR COMMISSION MEETING
AGENDA ITEM #lA
NOVEMBER 23, 2015
Page 6
AN ORDINANCE AMENDING THE OPERATING BUDGET FOR THE CITY OF ATLANTIC
BEACH, FLORIDA FOR FISCAL YEAR BEGINNING OCTOBER 1, 2015 AND ENDING
SEPTEMBER 30; 2016 FOR THE PURCHASE OF 280 CAMELIA STREET, AND PROVIDING
AN EFFECTIVE DATE
Mayor Woods read Ordinance No. 20-15-133 by title.
Mayor Woods opened the Public Hearing. No one from the audience spoke so she closed the Public Hearing.
Mr. VanLiere explained this is to fund the purchase of the Bennett property.
Motion: Approve Ordinance No. 20-15-133 as read.
Moved by Mark, Seconded by Beckenbach
Votes:
Aye: 5-Beckenbach, Daugherty, Hill, Mark, Woods
Nay: 0
MOTION CARRIED
8. Miscellaneous Business (Discussion only)
A. Sign Waiver (715 Atlantic Boulevard).
Mayor Woods stated she believes this should be on the next agenda for the new Commission.
Motion: Defer to the end of meeting for the new Commission.
Moved by Daugherty, Seconded by Mark
Votes:
Aye: 5-Beckenbach, Daugherty, Hill, Mark, Woods
Nay: 0
MOTION CARRIED
9. City Manager
A. City Manager's Report.
• 90-Day Calendar (November 2015 through January 2016)
Mr. VanLiere reported there is a tentative Town Hall meeting scheduled for Saturday, January 9.
He gave special recognition to police officers, Tiffany Layson, Dale Hatfield, Jimmy Hundley, and Adrian
Moore who apprehended the burglar who was breaking into all the cars.
He also thanked Public Safety and Public Works who were up all night last night with the storm trying to
keep the sewer lift station working, moving barricades around and trying to close streets.
He thanked Mayor Woods, Commissioner Beckenbach and Commissioner Mark for the honor to serve them
the past two years.
10. Reports and/or requests from City Commissioners and City Attorney
November 9, 2015 REGULAR COMMISSION MEETING
Commissioner Daugherty
• Echoed comments about staff, stating they were out there very early in the morning.
• Stated it has been a privilege to work with Mayor Woods the past six years.
• Stated he admires Commissioner Beckenbach and will miss him.
AGENDA ITEM #1A
NOVEMBER 23, 2015
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• Stated Commissioner Mark is the smartest person up here, does the most homework on the agenda
and thanked her for her service.
Commissioner Hill
• Thanked everyone for the rnentorship they brought to his first two years, stating it is an incredible
learning experience.
City Attorney Komando
• Stated he responded to Mayor-elect Reeves' email regarding the sign ordinance but didn't respond to
everyone else due to Sunshine laws. Stated if others had questions, please see him and he would
provide them with the same memorandum.
• Stated it has been a pleasure to work with Commissioners Beckenbach and Mark and Mayor Woods.
He stated he values and honors the opportunities they have had to work together. He stated he wishes
them the best.
Commissioner Mark
• Stated it has been her honor to serve with the Commissioners and Mayor.
• Stated it has been a pleasure to work with the staff.
• Stated Marsh Fest was a success last weekend and thanked Timmy Johnson and his department,
Public Works and the Police Explorers.
• Thanked the citizens of Atlantic Beach for giving her this opportunity and allowing her to serve as
their Commissioner, stating she has really enjoyed this and it has been a great experience.
• She wished good luck to the incoming Commissioners and Mayor-elect Reeves.
Commissioner Beckenbach
• Thanked his wife, Jacquelyn, for her understanding and patience over the last four years.
• Thanked the staff, stating we have a fantastic staff here. He stated during the storm, Public Works and
the police were out there and he wanted to thank them from the bottom of his heart for everything they
do.
• Thanked the Commissions he has served with and also the new Commission corning in for stepping
up to the plate. He wished them all the best.
• Thanked the citizens for allowing him to serve them.
Mayor Woods
• Thanked her husband, Jeff, and her daughter, Madeline, for their support.
• Thanked her supporters and campaign volunteers.
• Stated the staff has been wonderful and they work together well. She thanked them very much.
• Thanked her fellow Commissioners, stating they have gotten a lot done.
November 9, 2015 REGULAR COMMISSION MEETING
Recess of Retiring Commission
AGENDA ITEM #lA
NOVEMBER 23, 2015
PageS
There being no further discussion, Mayor Woods declared the meeting of the retiring Commission recessed at
8:06p.m. and turned it over to the new Commission for the next portion of the meeting.
November 9, 2015 REGULAR COMMISSION MEETING
Oath of Office for New Commission
A. John M. Stinson-Commissioner Seat 2
B. M. Blythe Waters-Commissioner Seat 3
C. Mitchell E. Reeves -Mayor-Commissioner Seat 1
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NOVEMBER 23, 2015
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City Clerk Donna Bartle administered the Oath of Office to John M. Stinson-Commissioner Seat 2, and
Hon. Brent Shore administered the Oath of Office toM. Blythe Waters-Commissioner Seat 3; Hon. Linda
McCallum administered the Oath of Office to Mitchell E. Reeves -Mayor-Commissioner Seat 1. The signed
Oaths of Office are attached and made part of this official record as Attachment A.
MINUTES OF THE MEETING OF THE NEW CITY COMMISSION OF THE CITY OF
ATLANTIC BEACH
IN ATTENDANCE:
Mayor Mitchell E. Reeves
Commissioner Jonathan Daugherty
Commissioner Jimmy Hill
Commissioner John Stinson
Commissioner M. Blythe Waters
Call to Order of New Commission
City Attorney Rich Komando
City Manager Nelson VanLiere
City Clerk Donna Bartle
Recording Secretary Nancy E. Bailey
The meeting of the new Commission was called to order by Mayor Reeves at 8:23 p.m. City Clerk Bartle
called the roll. Mayor Reeves declared they had a majority and will move forward.
11. Courtesy of the Floor to Visitors/Citizens
Mayor Reeves opened the Courtesy of the Floor. He explained the process for public comments.
Chris Jorgensen, 92 W. 3rd St., thanked the new Commissioners. He asked that they think about the voting
districts and breaking up the west side.
Suzanne Shaughnessy, 168 Oceanwalk Dr. S., congratulated the Commission individually and as a group
stating they are about to become the stewards and architects of the City and guardians of the quality of life.
Carolyn Woods, 303 6th St., congratulated the new Commissioners. She stated they will develop their own
style and own agenda and will have their input. She commented about the past election campaign.
Mike Whalen, 1420 Mayport Road, congratulated the Commission and asked they don't forget about the
small businessmen on Mayport Road corridor.
Steve Fouraker, 387 6th St., addressed the flooding last night. He stated this morning the water had drained
and what that was from was a brave Commission that really tried to protect our quality of life here in Atlantic
Beach. He stated Mayor Suzanne Shaughnessy, the mayor at that time, withstood attacks and directed the
Commission in a brave fashion. He stated Mike Borno led a committee of citizens that examined our
drainage situation and they came up with solutions as citizens and our City is able to drain. He stated this
community will benefit from the Commission being up there and being a strong, fair, ethical and brave
Commission.
November 9, 2015 REGULAR COMMISSION MEETING
AGENDA ITEM #lA
NOVEMBER 23, 2015
PagelO
Bonnie Hansen, 2393 Ocean Breeze Ct., stated she is very proud of Mayor Reeves and knows there will be
times when people will attack each and every one of them. She stated she is so proud that he chose to be kind
rather than right tonight.
Susan Green Fairbairn, 711 Paradise Lane, stated they got 15 inches of rain last night at their house. She
thanked everyone who went out to help with the flood last night. She stated she believe Mayor Reeves ran a
great campaign. She stated she is thankful they live in a country where everybody is free to say how they
feel, with respect and honor, and that they can all still be friends and talk about it the next day. She
congratulated and welcomed him.
No one else from the audience spoke, so Mayor Woods closed the Courtesy of the Floor to Visitors.
12. Recognition of Outgoing Commissioners
A. Resolution No. 15-13
A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, HONORING MAYOR
CAROLYN WOODS FOR HER DISTINGUISHED PUBLIC SERVICE.
City Clerk Bartle read the Resolution in its entirety.
Motion: Approve Resolution No. 15-13 as read.
Moved by Hill, Seconded by Daugherty
Votes:
Aye: 5-Daugherty, Hill, Stinson, Waters, Reeves
Nay: 0
MOTION CARRIED
Mayor Reeves presented the Resolution and a gift from the City to retiring Mayor Woods.
B. Resolution No. 15-14
A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA HONORING
COMMISSIONER MARK BECKENBACH FOR HIS DISTINGUISHED PUBLIC SERVICE.
City Clerk Bartle read the Resolution in its entirety.
Motion: Approve Resolution No. 15-14 as read.
Moved by Daughetiy, Seconded by Stinson
Commissioner Daugherty stated he wanted to add an amendment on this Resolution because of his tenacity
and commitment toward open government.
Commissioner Stinson thanked Commissioner Beckenbach for seeking him out and hearing what he had to
say when he attended the Commission meetings before he became a Commissioner.
Commissioner Waters thanked him for his years of service.
Mayor Reeves thanked him for the service he has given; he has been a gentleman in the way he has held
himself on this Commission and he admires that.
November 9, 2015 REGULAR COMMISSION MEETING
Commissioner Daugherty stated he did want to propose an amendment to this Resolution.
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NOVEMBER 23, 2015
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Motion: Amend to add after the last Whereas, "Whereas Mark Beckenbach was instrumental
in creating a more open form of government in Atlantic Beach."
Moved by Daugherty, Seconded by Hill
Votes:
Aye: 5-Daugherty, Hill, Stinson, Waters, Reeves
Nay: 0
MOTION CARRIED
Mayor Reeves called for a vote on the Resolution, as amended.
Votes:
Aye: 5-Daugherty, Hill, Stinson, Waters, Reeves
Nay: 0
MOTION CARRIED
Mayor Reeves presented a gift from the City to retiring Commissioner Mark Beckenbach.
C. Resolution No. 15-15
A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA HONORING
COMMISSIONER MARIA MARK FOR HER DISTINGUISHED PUBLIC SERVICE.
City Clerk Bartle read the Resolution in its entirety.
Motion: Approve Resolution No. 15-15 as read.
Moved by Stinson, Seconded by Waters
Votes:
Aye: 5-Daugherty, Hill, Stinson, Waters, Reeves
Nay: 0
MOTION CARRIED
Mayor Reeves presented the Resolution and a gift from the City to retiring Commissioner Maria Mark.
13. Miscellaneous Items for Action.
A. Mayor Pro-Tern Appointment.
Mayor Reeves stated he would like to defer this item to do more research.
B. Appoint Commissioner to Chair the Board Member Review Committee.
Mayor Reeves stated his recommendation is to continue with Commissioner Hill in that position.
Motion: Approve appointment of Commissioner Hill to Chair the Board Member Review Committee.
Moved by Daugherty, Seconded by Stinson
November 9, 2015 REGULAR COMMISSION MEETING
Votes:
Aye: 5-Daugherty, Hill, Stinson, Waters, Reeves
Nay: 0
MOTION CARRIED
14. Miscellaneous Business (Discussion Only)
A. Sec. 2-19 Rules of Conduct and Procedure at meetings.
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NOVEMBER 23, 2015
Page 12
Mayor Reeves stated he wanted to set some guidelines that they are all comfortable with and agree on what
will be used throughout the meetings. He proposed that they have a workshop to discuss the procedures
before November 23. Discussion ensued.
City Clerk Bartle reported the days when the Chamber is available. Mayor Reeves tabled this item to discuss
Item B before scheduling a workshop.
B. COAB Community Redevelopment Area -Technical Advisory Committee.
Mayor Reeves stated they are going to have a representative come to talk to the Commission to bring them up
to date on what this is about at a workshop before the Commission meeting on November 23. He stated this
will require an advisory board. He asked Mr. Hubsch to name the people staff believe should be on it. Mr.
Hubsch stated the members staff selected will be the Beaches Chamber Director; Bob Kosoy from FDOT;
Donna Rex from Beaches Habitat; Josh Ashby from Fleet Landing; and Matt Shellhorn who is the Navy's
liaison. Mayor Reeves asked the Commissioners that they each come back to the workshop on the 23rd with
the names of 2 citizens each in addition to those named above to serve on the advisory board. He stated,
provided in the agenda, was a suggested list of citizens who wanted to volunteer. He further suggested they
invite the two they pick to the workshop so they can listen to the presentation. Discussion ensued.
It was the consensus of the Commission to have a workshop prior to the meeting on 11123/15 at 5:00pm.
Mayor Reeves brought Item 14 A back up. Mr. Komando suggested that they combine both items into one
workshop as two different agenda items so they aren't limited by time.
It was the consensus of the Commission to include the discussion on Item A prior to Item B on 11123115 at
5:00pm.
Mayor Reeves asked that they don't choose someone who is already serving on a board or committee; they
cannot serve on two. He stated this advisory board will only meet three time in eight months. Commissioner
Daugherty stated, to avoid duplication, he reviewed this before the meeting and his two nominations are
going to be Rich Trendel and Atillio Cerqueira. Mayor Reeves stated his choices are Mike Whalen and Mike
Bomo.
C. Sign Waiver (715 Atlantic Boulevard).
(This item was deferred under Item SA and move to here from earlier in the meeting.)
Mr. Hubsch explained the sign waiver. He showed slides of the site location. He answered questions from
the Commission. Commissioner Hill stated they need a line of site under the signs and our Ordinance doesn't
address it properly. Discussion ensued.
It was the consensus ofthe Commission to bring this back to the next meeting for action.
November 9, 2015 REGULAR COMMISSION MEETING
15. Announcements/Comments
Commissioner Stinson
• Looking forward to working with the Commission.
AGENDA ITEM #IA
NOVEMBER 23, 2015
Page 13
• Thanked staff and is impressed with the quality and caliber of people our City has working for it.
• Thanked the citizens for showing up and for awarding him this seat, stating he will work very hard not
to let them down.
Commissioner Hill
• Stated the City managed the extreme flooding very well.
• Advised the new Commissioners that if they think they have a good idea, don't bring it to the
Commission but let a citizen group bring it for you because most of your good ideas need to be vetted
through the community.
• Stated to the Commission that left, he believes they did a lot of good work and thanked them for their
service.
Commissioner Waters
• Thanked staff who have met with her over the last couple of months.
• Thanked Public Works and Fire Safety for their hard work last night.
• Thanked Timmy Johnson and Parks and Recreation for their hard work at Marsh Fest.
• Congratulated Dig Local and the Beaches Local Food Network for a successful fundraiser.
• Thanked the outgoing Commission for all the hard work they did and the good things they
accomplished. She stated she looks forward to serving with both Commissioner Daugherty and
Commissioner Hill as they move forward.
Commissioner Daugherty
• Looks forward to working with the new Commissioners and Mayor Reeves.
• Stated he was sony for the way things went down tonight and he believes Mayor Reeves handled it
better than a lot of people would have.
• Expressed concern that the Red Cross had set up shelter for people last night but no one showed up.
He stated he is wondering about the communication between the City and the Red Cross in that
situation and how they can communicate things like that better to the City.
• Thanked everyone who was out there last night.
• Advised the new Commission that if they see the Commission doing something they don't agree with
speak up but once the vote goes against the way you want it to go, stand with the Commission. He
stated it is important for the public to see that they are united and don't fight between each other.
City Attorney Komando
• Welcomed the new Commissioners and Mayor, stating he looks forward to working with them.
Mayor Reeves
• Announced that each of the Commission has to take a four hour ethics class.
• Apologized for the City that the press and citizens saw what happened tonight. He stated this City is a
wonderful town of wonderful people. He stated he has had many people that did not support him and
did not vote for him, who are standing next to him, full force, to move this city in the right direction
and he thanks them. He stated in no way is his family ever to be attacked in any issue; they are
November 9. 2015 REGULAR COMMISSION MEETING
AGENDA ITEM #lA
NOVEMBER 23, 2015
Page 14
victims ofhim mnning for office. He stated you can attack me any time you want; you do not attack
my family. He stated tonight was one of the hardest things I've ever had to do to sit here and watch
my daughter cry. He stated family is important and he put notice, right now, you do not attack my
family; you can attack me all you want. He stated again he apologized that the City had to see what
happened tonight and assured the City that this is a wonderful Commission.
• He stated no one would have ever expected and the City could never plan to handle what they had last
mght. He stated they had 12 inches of rain. He stated he witnessed the Fire and Police Departments
and City crews helping the citizens. He stated he also saw citizens clearing out drains. He stated that
is what this City is about; not what they witnessed tonight.
Commissioner Hill
• Stated there is a lot of pothole damage, and asked the City Manager if they need to put in any
additional funds toward this as an emergency action by the Commission to inspect and immediately
repair. Mr. Van Liere stated they do have funds that they have not awarded bids for paving right now
but he needs to get with Public Works to get an assessment of how much damage they have. He
stated what they would do is accumulate all of those jobs into one bid for a contractor to handle.
Commissioner Hill asked if he needs any additional funding for staff to do the inspection part. Mr.
Van Liere stated he would get back to him on that.
Mayor Reeves
• Thanked the City Manager for sending out the email letting everyone know what was going on,
stating he believes it was a helpful tool to all of the Commissioners.
Adjournment
There being no further discussion, Mayor Reeves declared the meeting adjourned at 9:53pm.
ATTEST:
Donna L. Bartle, CMC
City Clerk
Mitchell E. Reeves
Mayor/Presiding Officer
ATTACHMENT A
November 9, 2015
I, John Stinson, solemnly swear that I will support the Constitution and will
obey the laws of the United States and of the State of Florida, that I will, in
all respects, observe the provisions of the Charter and Ordinances of the City
of Atlantic Beach, and wiJl faithfully discharge the duties of the office of
Commissioner"Seat 2.
Oath of office administered by:
Donna L. Bartle
City Clerk
John M. Stinson
Commissioner-Seat 2
'' AITACIIMENT A
November 9, 2015
I, Blythe Waters, solemnly swear that I will support the Constitution and
will obey the laws of the United States and of the State ofFlorida, that I will,
in all respects, observe the provisions of the Charter and Ordinances of the
City of Atlantic Beach, and wi ll faithfully discharge the duties of the office
of Commissioner-Seat 3.
Oath of office administered
Brent D. Shore
County Court Judge
M. Bl Waters
Commissioner -Seat 3
AITACHMENT A
November 9, 2015
I, Mitchell Reeves, solemnly swear that I will support the Constitution and
will obey the laws of the United States and of the State of Florida, that I will,
in all respects, observe the provisions of the Charter and Ordinances of the
City of Atlantic Beach, and will faithfu lly discharge the duties of the office
of Mayor.
Mitchell E. Reeves
Mayor -Seat 1
AGENDA ITEM:
SUBMITT.I1D BY:
DATE:
BACKGROUND:
CITY OF ATLANTIC BEACH
C1TY COM M rSSJON MEETING
STAFF REPORT
Sign Waiver (7 15 Atlan tic Boulevard)
Jeremy Hubscl1 9
Building and Zoning Director 'J:f
October 15, 20 15
AGENDA ITEM #3A
NOVEMBER 23,2015
The existing gas station M 7 15 Atlantic Boulevard was formerly branded as BP, but is now being
converted to Mobil. The rebranding requires converting the existing BP sign to a Mobil sign. The existing
sign is considered a legal non-conforming sign. It is non-conforming because it is taller and has a larger
sign face area than allowed by current code. Section 17-5 1 (3) (cl) states that non-conforming signs shall
be made conforming when "Any change, which alters the matcl'ialuscd for the display area or face area
by 111ore than twenty-five (25) percent". The proposed conversion to the Mobil sign would constitute a
greater than 25% change to the display area and require the sign to meet ctll'rent code. The current: sign
code has a maximum height or eight feet and maximum sign display area of96 square feet.
The applicant is seek ing a wa iver from the req uirement to reduce lhe sign to eight feel in height. T hey are
proposing to reduce the existing sign fi·om 23 feet to 18 feet and the sign display area from 126 square
feet to 9 1 square feeL This will bring the display area into compliance w ith the new code. However, the
sign w ill still be ten feet taller than allowed by code. According to Section 17-52, requests to waive
provisions of the Atlantic Beach Sign Code can be made upon application to th e City Commission. "The
applicant requesting such waiver shall have the burden of demonstrating the need for the requested
waiver, and that the waiver is not in conflict with the intent of this Chapter". The applica nt intends to
present its case at the NO\Iernber 23 rd City Commiss ion meeting.
BUDGET:
RECOMM.ENDATION:
ATTACHMENTS:
materials
None.
None
715 A tlantic Boulevard Sign Waiver Application and supporting
REVIEWED BY CITY MANAGER:
AGENDA ITEM 11311.
NOVEMBER 23,2015
APPLICATION FOR WAIVER FROM
CHAPTER 17, SIGNS AND ADVERTISING STRUCTURES
City of Atlnntic Bench · 800 Seminole Road ·AtlAntic Beach, Florida 32233-5445
Phone: (904) 247-5800 · FAX (904) 247-5805 · http://www.conb.us
Applications requesting that certain provisions of the sign regulations be waived may be made to the City
Commission in accordance with the fo llowing section of the Code of Ord inances for the City of Atlantic ••I B~~. I
Sec. 17-52. Requests to waive certain terms of this ChaJ>tcr.
Requests to waive terms of this Chapter may be made upon specific application to the City Commission, with proper
public notice required, provided that no waiver shall be requested that would allow a Prohibited Sign, or any
otherwise unlawfll l Sign. The applicant requesting such waiver shall have the burden of demonstrating the need for
the requested waiver, and that the waiver is not in conflict with the Intent of th is Chapter. The terms of any waiver to
the provisions of this Chapter shall be established by order ofthe City Comm ission.
PROPERTYLOCATION (1$'" (.j'\lAN)\L (1c~\J .
APPLicANT fj-r \lL Perttid
DATE _ _,a""'-'~=-t-\ _,_,\\)....._)~. ~1£~-... __ _
ZONING DISTRICT-----
TYPE OF SIGN AND METHOD OF CONSTRUCTION (Provid e req uested height, dim ensions, size, mnterinls,
ilmninntion, nud nny otl)er information needed to fully descl'ibe the type ofsi n(s) proposed. ~. '-\t.., ' cU:.
"'J'W> C:.\&\0 y>j'\\ ~ ~~£1 )(?Ck"r (.< ,J-.c:(\-v..p \1\C\!,p Nll4J l) ,._,")l.~~~~~....:.·-------
AppJicant is advised that any 'Jf..~val authorizing a waiver from the .. City' o~ A;Jntic Beach sign regulations
does not constitute approval for the issuance of n Building Permit. A Building Permit for Sign(s), demonstrating
compliance with Section 3108, Florida Building Code, along with required fees is required.
PLEASE PROVIDE ONE SIGNED ORJGINAL OF THIS APPLICA TTON ALONG WlTH T HE FOLLOWING REQUIRED
INFORMATION. IF COLOR MATERIAlS OR DRAWINGS LARGER THAN 11 BY 17 INCHES ARE SUBMIITF.D
WITH THIS REQUEST. J''LEASE SUBMIT EIGHT (8) COPIES OF THESE AITACHMRNTS.
1. For all Freestanding Signs, include sut·vey or site plan showing location of pl'oposed sign(s), nnd nil dimensions including
height nnd distRncc from property lines or right-of-ways. For Wnll, fo'nscin ond other types of Signs, include clcvntlon
drawing showing location in rciRtion to ndjncent signs, mounting detnilnnd type of illumination, if Any.
2. Pt·ovide linelll' frontnge of office, business o1· storefront, or entire building, ns npproprinto.
3. Stntemcnt demonstrnting the need fot• the requested waiver, nnd thnt the waiver is not in conflict with th o Intent of the
City's sign rcgulntions.
4. Provide completed owner's authorization form if npplicR nt is other thnn property owner.
•ORMATION PROVIDED WITH THlS APPLICATION IS CORRECT.
SIGNATURE __ _]~~~~~:__~---PRINT NAME --..LA__:_...,-..~...:hli.LJl.~ooo<uR..Lfn:....:....ar;.~'vL..Jo..o:... ____ _
ADDRESS AND CONTACT INFORMATfON OF PERSON TO RECEIVE ALL CORRESPONDENCE REGARDING TIJJS
APPLICATION (PLEASE PRINT)
NAME vL D 8 6:
MAILING ADDRESS ]SL~ C:.§.r>fi\){l..\0(\) ~\c.\U'-j S.o\'1'2
PHONE '104 Cj '3_':) S"'"\ 2.'\ FAX :Pk ~<jl._ 9~~3, /
.0.0 4 1 ':SP..C,.\<~(){\)\1\ \J.g:. L ~::Lt:5"6
E-MAIL A~c) .... l&,>r.e\Q lc!.V)\\1-rv;~; \ .c.lf\"<1
~---------1
\ I I
LETTER OF AUTHORIZAT~ON ·
Affidavit
To Whom It May Concern:
AGENDA ITEM #3A
NOVEMBER 23, 2015
This letter authorizes Taylor Sign & Design, ln~r thejr Agents or Subcontractors) to act as
Agent, to secure permits or variances required by the loc'~! governing body, and to perform sign
or awning installations, rem<?vals, or maintenance at the property located at:
CompanyName: {3~tA ~OOQ f~1 \tJc:_
Name:·. A ttJL fA-ce:_L
Phone Number: Cfolj, c:< .l..'J, S' \ 2..~
-Title: @;.<-6\ Dr'('}').
Address: 7'S'Lt6: C.€_Nl\)A..\.0l\.l ~\.4sL}j S U\l.Q:... l...el< 3A04'r:-N\Jlt.t.L tL 8'2-).31, ~ ( ~
SIGNAREOFPROPERTY OWNER/AGENT
STATE OF Aoc·.do..
COUNTYOF~D~· ~vv~J=--------
Sworn to and subscribed before me this !S'rt.. day of __ m_a..::r-V--' 20 15 .
Signature of Notary State of I::J&r;dq_
Print or Type Commissioned Name of Notary Public
Personally Known (~OR Produced Identification ( )
Type of Identification Produced: _______ Commission Expires 3 /:s 0 /I 5
(Notary Stamp or Seal Required)
··-----·---------------..
MOBIL 715 ATLANTIC BLVD -· --. ~
11 EXISTING PYLON SIGN
TAYLOR..
3ign ~ »e~ign. 3nc.
COMMERCIAL SIGN TECHNOLOGIES
S~~~tcCaOf,.IIES120(1()117
www.TaylorSignCo.com
4162 St. Augustine Rd. Jaclcsonville, Fl32207
Phone: 904/396-4652 • Fax 904/396-3717
COMPANY
CONTACT
Andy Patel
andypalel@kwlk~ipoi.ccm
ADDRESS
715ATlANTIC BLVD
ATLANTlC BEACH, FL 32233
DATE
9/17/2015
REVISION
N/A
21 PROPOSED NEW CABINETS
SALES PERSON
Ken May
DRAWING NAME
Mobil715 Atlantic Blvd.CDR
DRAWING BY
Richard Smith
APPROVED BY
This sign meets or exceeds ,
132 mph wind zone ·
requirements as per 2014
Florida Building Code.
This artwork protected under
copyright l~w and is
the original property of
Taylor Sign & Design, Inc.
and is not to be reproduced,
duplicated, or distributed without
written pennission or a
payment of $1250.00.
C 2012 Taylor Sign & Design, Inc.
DATE
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AGENDA ITEM:
SUBMITTED BY:
DATE:
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
CRA Technical Advisory Committee
JCI~my Hubsch, Building and Zoning Dircctor0
October 26, 20 15
AGENDA ITEM #3B
NOVEMBER 23, 2015
BACKGROUND: The City recently approved a contract with the firm VHB for the creation of a
Community Redevelopment Agency (CRA). The contract calls for the creation of a Technical
Advisory Committee (TAC) to assist the City and VHB with the CRA Study. Staff would like to
suggest a 15 member committee with 10 members appointed by the City Commission. The contract
states the TAC's role is to:
• Represent the community and guide the establishment of the Atlantic Beach CRA Plan
• Provide input and refinement for the identification of redevelopment issues and opportunities
• Assist in the evaluation and selection of the CRA boundary
• Assist in the development of the goals, objectives, and benchmarks for implementing the CRA
Plan
• Participate in Community Workshops
• Recommend the draft plan to City Commission
• Identify issues to be addressed by the CRA Plan
Ideally, the 15 members will represent a broad cross-section of technical experts, residents,
business owners, and stakeholders. Staff has had discussions with several prospective members of
the TAC, and the interest level and enthusiasm has been strong. Staff has five recommendations for
members of the TAC; John Bryan (Beaches Chamber), Bob Kosoy (FDOT), Donna Rex (Beaches
Habitat), Josh Ashby (Fleet Landing) and Matt Schellhorn (Navy Liaison). The remaining members
can be nominated by the City Commission. Staff has a list of possible members of the T ACto be
considered by the Commission. However, this is by no means a comprehensive list of possible
candidates.
Rich Trendel-Petra Management
Bishop Percy Golden-Holy Church of the Living God
Michael Hoffmann-resident
Jim Gilmore-Infinity Global Solutions
Brian Burke-Planner and Landscape Architect
Wanda Martin-Francis Avenue Resident
Atillio Cerqueira-Mayport Corridor Business and Property Owner
Chris Rule-resident
Chris Lambertson-Residential Home Building
Susan Green Fairbairn-Planning Consultant
Tim Anderson-Attorney
BUDGET: None.
RECOMMENDATION: Consider nominees for TAC Committee
ATTACHMENTS: None
REVIEWED BY CITY MANAGER: _-___,;?1"'--;L-"/ ._V------!Ac4:L!Ac?~d&~tvt=· '---'-"_g,.__ __________ _
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM II4A
NOVF.MBEll 23,2015
AGENDA ITEM : Corrective Gra nt of Drainage Easement
£1 .
SUBMITIED BY: Douglas E.l~n, PE, PWLF
Public Works Director
DATE: October 19, 2015
BACKGROUND: An erroneous drainage easement was recorded. The previous recorded
easement was erroneously recorded on the wrong side of the propert y. The attached
easement corrects the previous incorrect easement.
The easement is being granted free to the City by the Resident to allow the City to pipe,
enclose and provide future maintenance of an existing drainage ditch. Pip ing of the
short ditch is anticipated to be done under the upcoming Francis Street FY 15/16 CDBG
project.
BUDGECT IMPACT: None
RECOMMENDATION: Approve the execution of t he Easement by the City Manager for
recording by the City Clerk.
AITACHMENT: Corrective Grant of Drainage Easement
REVIEWED BY CITY MANAGER: -t1. C/ tU! ,;1(/A...</ 0
AGENDA ITEM #4A
NOVEMD~I{ 23,2015
CITY OF ATLANTIC BEACH
OFFICE OF THE CITY CLERK
UOO SEMINOLE ROAD
ATLANTIC BEACH, FLORIDA 32233
TELEPHONE: (904) 247-5810
FAX: (904) 247-5846
www.coab.us
CORRECTIVE GRANT OF DRAINAGE EASEMENT
This Grant of Easement, made and executed tbis __ day of , 2015, by and
between Grantor/Owner, ELSIE LYNN THOMAS (hereinafter called "Grantor"), whose address
is 1964 Francis Avenue, Atlantic Beach, FL 32233 and the CITY OF ATLANTIC BEACH, a
Florida municipaJ corporation, whose address is 800 Seminole Road, Atlantic Beach, Florida
32233 (hereinafter called "Grantee").
WI TN E S S E T H:
WHEREAS, this Corrective Grant of Drainage Easement corrects the Grant of Drainage
Easement recorded in Official Record Book 17066, Page 763 (3 pages), cunent public records of
Duval County, Florida on February 13, 2015.
AND WHEREAS, Grantor is the owner of the real property located at 1964 Francis
Avenue, Atlantic Beach, Duval County, Florida, identified as Propetty Appraiser's Tax Parcel
Identification Number 172169-0000, and described as follows (the "Prope1ty"):
Legal Description: 19-16 17-2S-29E, Donners RIP, Lots 9, 10 11, 12, Block 9,
as shown on but not included in Donners Replat as recorded in the official
Record Book/Page 10064-01099 ofthe public records of Duval County, Florida.
AND WHEREAS, it is necessary for Grantee to have an easement over, across and under
a portion of the Property owned by Grantor for the maintenance of drainage improvements.
NOW THEREFORE, in consideration ofTen and No/100 DollaJs and other good and
valuable consideration, receipt of which is hereby acknowledged, the Grantor hereby agrees as
follows:
1. Grantor hereby grants to Grantee a non-exclusive, permanent and perpetual
easement along the southerly boundw·y of Lot 12 and the northerly boundary of Lot 11, seven
and one half (7 Yl) feet on either side of the property Jine for a total of 15 feet, 110 feet long from
Francis Avenue westerly as shown on Exhibit "A" attached hereto and made a part hereof (the
"Easement Area"), together with reasonable ingress and egress upon, over and across the
Propetiy, as needed, to repair, maintain and service drainage improvements.
2. Grantor reserves the right and privilege to use and occupy and to grant to others
the l'ight to use and occupy (i) the swface and air space over the Easement Area for any purpose
AGENDA ITEM# 4A
NOVEMBER 23, 2015
which is not inconsistent with the rights herein granted to Grantee; and (ii) subswface of the
Easement Area for other purposes which do not interfere with the rights herein granted to
Grantee. No hard surfaces may be constructed in the Easement Area without prior written
consent of Grantee.
3. By the acceptance and recording of this instrument in the Official Records of
Duval County, Florida, Grantee agrees that:
(a) All drainage lines, pipes and associated equipment (other than the existing
swface inlet, or upgrades to that inlet), installed, operated and maintained by Grantee shall at all
times be beneath the surface of the Easement Area provided that the same may be temporarily
exposed or removed to the surface when necessary or desirable for the purpose of repairing
and/or replacing the same;
(b) Grantee shall exercise the easement rights conveyed herein in a manner which
will not unreasonably interfere with use and occupancy of residential improvements constructed
on the Property by Grantor; and
(c) After any installation, construction, repair, replacement or removal of any
drainage lines or equipment as to which easement rights are granted, Grantee shall repair, replace
and restore in a manner reasonably acceptable to Grantor, the earth and/or fill, landscaping and
planting and surface improvements.
IN WI1NESS WHEREOF, Grantor has caused these presents to be executed the date first
above written.
Signed and delivered in the
presence of:
GRANTOR:
ELSIE LYNN THOMAS
~CfVlJfrBtart# 1gnature
The foregoing instrument was acknowledged before me this jc;:d-day of oc:lo~o~ 2015,
by E/.J/c:... LvJJt--J ·Jl(vk~s . who is personally known to me or who has
produced d":/1 J6~D ~ ,;;;;~ ·-W -?9 r-o as identification.
, •• •ri(.'l~······, YVONNE M. CALVERLEY f.~ ,..\ MV COMMISSION# EE 184383
l EXPIRES: July 29, 2016 Bonded Thru Nolaly Public Unde!Wrilers
Signed and delivered in the
_presence of:
Signature
Print Name: -------------------
Signature
Print Name: ----~~~~----~--~
STATE OF FLORIDA
COUNTY OF DUVAL
GRANTEE:
CITY OF ATLANTIC BEACH,
A Florida municipal corporation
AGENDA ITEM# 4A
NOVEMBER 23, 2015
By: --------------------------Nelson Van Liere, City Manager
The foregoing instrument was acknowledged before me this day of _____ _
2015, by Nelson VanLiere, as City Manager, who is duly authorized to execute same on behalf
of said entity, and who is personally known to me.
Notary Public
(Affix Corporate Seal)
Donna L. Bartle, City Clerk
ArciMS VIewer
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AGENDA ITEM # 4A
NOVEMBER 23,2015
Pngc l of2
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4/22/2015
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM# 4ll
NOVEMBER 23,2015
AGENDA ITEM: Professional Services -Annual Contract for Environmental
Laboratory Services
RFP No. 16-01
SUBMITTED BY: Douglas E. Layton, PE
Public Works Director
DATE: October 27, 2015
BACKGROUND: This contract is to provide laboratory testing for drinking water,
wastewater and storm water as required by regulatory agencies and permits.
Water and wastewater process control testing and compliance testing that do not
require Department of Health laboratory certification are conducted on-site by City staff.
A request for proposals (RFP) was advertised and four proposals were received on
October 14, 2015. Staff reviewed the proposals, and ranked the laboratories based on
the following criteria:
o Past Record of Professional Services
o Firm's Professional Qualifications and Staffing
o Range of Services
a Staff Availability and Capability to Meet Deadlines
a Reporting
o Financial Responsibility and Insurance
IJ Proximity
a Cost
After the review, the top three ranked laboratories were
1. Environmental Conservation Laboratories, Inc.
2. ALS Environmental
3. Advanced Environmental Laboratories, Inc.
All three laboratories had excellent past records and qualifications, and all have local full
service capability. As noted on the RFP, up to three simultaneous annual contracts may
be awarded for laboratory analyses for water, wastewater and storm water testing.
BUDGET: Laboratory services are scheduled on an as-needed basis. Funds in the
amount of $64,000 are budgeted for laboratory services in the water production, sewer
treatment and stormwater account nos. 400-5502-533-3400, 41 0-5508-535-3400 and
470-0000-538-3100.
AGENDA ITEM # 48
NOVEMBER 23,2015
RECOMMENDATION: Award annual contracts for environmental laboratory services to
Environmental Conservation Laboratories, Inc., ALS Environmental and Advanced
Environmental Laboratories, Inc.
ATTACHMENT: Ranking sheets for RFP No. 16-01
REVIEWED BY: --7t Va.a e/uLrz
City of Atlantic Beach
Environmental Laboratory Services Annual Contract-RFP 16-01
Firm's Staff Availability
Firm Past Record of Professional and Capability Financial
Professional Qualifications Range of to Meet Responsibility Individual Combined
Services and Staffing Services Deadlines Reporting and Insurance Proximity Cost Score Score Rank
Scaled Value 4 5 3 4 4 2 5 2
Advanced Environmental 10 10 9 7 8 10 9 8 258
Laboratories, Inc. 511 3
10 10 9 7 8 9 8 9 253
10 10 9 9 9 7 7 9 256
ALS Environmental 517 2
10 10 9 9 9 7 8 9 261
Environmental Conservation 10 9 9 9 9 10 8 8 260
Laboratories, Inc. 520 1
10 9 9 9 9 9 8 9 260
Flowers Chemical Laboratory 10 10 10 6 7 7 5 7 225
463 4 Services 10 10 10 7 8 7 6 7 238
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM: Polymer -Annual Contract, Bid No. 1516-02
SUBMITTED BY: Douglas E. Layton, PE
Public Works Director
DATE: 11 /6/15
AGENDA ITEM #4C
NOVEMllER 23,2015
BACKGROUND: Polymers are chemicals used in wastewater treatment plants to
neutralize electrical charges on sludge particles. This helps the solids
clump together to thicken and dewater before disposal at the landfill.
Each polymer manufacturer develops and markets several
proprietary formulas. Wastewater treatment plants are biological systems
that have varied reactions to these polymers. The polymer manufacturers
conduct field tests at the plant to demonstrate that the product works.
The low bidder meeting all required specifications and document
submittal was Fort Bend Services at a price of $1 .10 per pound. Fort
Bend Services is our current vendor.
BUDGET: Polymer is budgeted in the Wastewater Treatment account number 410-
5508-535-5200 in the amount of $30,000 for FY 2016
RECOMMENDATION: Approve the award of Bid No. 1516-02 -Annual Contract for
Polymer to Fort Bend Services at a cost of $1.10 per pound.
ATTACHED: Bid Tabulation
REVIEWED BY: ----k-1 ~a_, d (g(,g.
BID 1516-02
Required Documents
Submission in Triplicate
Document Requirements Checklist
Bid Form
Insurance Certificate
References -Three (3)
Business Tax Receipt
Field Testing Data Bench Sheets
Field Testing Certification Form
Certificate of Analysis for Product
Material Safety Data Sheet (MSDS) for Product
Drug Free Workplace
Public Entity Crimes Statement
W-9 Form
Documentation of Receipt of Any Addenda
Product Name/Number
Total Cost Per Pound for Raw Polymer & Shipping
Number of Pounds Per 55 Gallon Drum
Chemrite, Inc
X
X
X
X
X
X
X
X
X
X
X
X
X
N/A
Chemrite 4260
$1.15
450
City of Atlantic Beach
Annual Contract for Polymer for Public Utilities Department
10/28/2015
Fort Bend Services Harcros Chemicals
X X
X X
X X
X X
X X
X X
X X
X X
X NO
X X
X X
X X
X X
N/A N/A
FBS C1282 Zetag 8849FS
$1.100 $1.160
450 440
Award of Bid based on Department Analysis and Commission Approval
3:00PM
Kemira Water Solutions Polydyne
No Bid No Bid
N/A N/A
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM 1140
NOVEMBER 23,2015
AGENDA ITEM: Utility Contractor
SUBMITTED BY: D~~~on,PE
Public Works Director
DATE: 10/20/15
BACKGROUND: 3 bids for the Utility Contractor, Annual Service Contract were
received on 10/14/15. The lowest responsible bid received was from
Gruhn May, Inc. The bid is primarily for utility repairs or minor
improvements that cannot be performed by City forces.
Gruhn May, Inc. currently provides these services to the City in a
satisfactory manner under a previous bid.
BUDGET: The actual cost to be awarded under this contractor is unknown. Tasks
will be awarded under the City's purchasing policy as each need arrives.
The cost expended under this contract in FY 2014/15 was approximately
$200,000. It is anticipated that costs in future years will be similar.
RECOMMENDATION: Approve the award of Bid no. 1415-07 "Utility Contractor,
Annual Service Contract" to Gruhn May, Inc.
ATTACHED: Bid Tabulation
REVIEWED BY: '-"U, (/(}t..n ;JfLA..r.-
DESCRIPTION OF HOURLY RATES
3 Man Crew
6 Man Crew
Excavator
Front End Loader/Backhoe
Dewatering Equipment
Lifting Hydraulic Crane
Totals
Cost without Overhead & Profit
Overhead & Profit%
Overhead + Profit
SUBTOTAL FOR OVERHEAD+ PROFIT
Mobilization (per project or repair)
TOTAL COST FOR PROJECT
BID 1011-02 ANNUAL CONTRACT: UTILITY CONTRACTOR SERVICES
BID OPENING: OCTOBER 14, 2015
Gruhn May, Inc. Jax Utilities Management TB Landmark
$140.00 $390.00 $179.00
$240.00 $780.00 $300.00
$35.00 $110.00 $70.00
$35.00 $80.00 $50.00
$35.00 $55.00 $40.00
$10.00 $1,200.00 $250.00
$495.00 $2,615.00 $889.00
20% 22% 20%
$99.00 $575.30 $177.80
$594.00 $3,190.30 $1,066.80
$0.00 $850.00 $1,100.00
$594.00 $4,040.30 $2,166.80
AGENDA ITEM:
DATE:
SUBMITTED BY:
BACKGROUND:
CITY OF ATLANTIC BEACH
CITY COMMISSIONER MEETING
STAFF REPORT
Pension Board of Trustees -Fifth Member
November 13, 2015
Russell Caffey, Finance Director
AGENDA ITEM #SA
NOVEMBER 23, 2015
Sec 2-266 of the City Code states that the General
Employee Pension Board of Trustees will consist of five
(5) trustees with the fifth member selected by the other four
(4) members. Per Sec. 2-267 of the City Code the term of
office for the General Employee Pension Board of Trustees
is four years.
At the November 12, 2015 meeting, the General
Employees' Pension Board of Trustees voted to select Jim
Griffiths as the fifth board member to serve through
November 23, 2019. This appointment is recommended as
Jim Griffiths is a resident of Atlantic Beach & was selected
unanimously by the General Employees' Pension Board of
Trustees.
FUNDING: No funding is required for this action.
REQUESTED ACTION: That the City Commission appoints James R. Griffiths to
fill the fifth seat on the General Employees' Pension Board
of Trustees beginning November 24, 2015 and ending
November 23, 2019.
CITY MANAGER: -n t/o-,_ c;/~
AGENDA ITEM# SA
NOVEMBER 23, 2015
DIVISION 3 . .,. GENERAL EMPLOY:EEiRETIREMENT SYSTEM
Sec. 2-266. -Same-Composition.
The board of trustees shall consist of five (5) trustees as follows:
.(1)
(2)
.(3)
Two'(2)residents ofthe city to be selected by the city commission
and serve at the pleasure of the city commission, who may also serve
as trustees ofthe police officer retirement system created in division
4 hereof;
Two (2) members of this retirement system who are employees of the
city to be.elected by the members of the retirement system who are
also, similarly situated· employees of the city;
One (1) resitlent of the city to be selected by the other four (4)
. ·members of the board of trustees, and whose appointment shall be
confirmed .by a'vote of the city commission.
'The elections provided for in subsections (2) of this section shall be held in
accordance with such rules as the board .of trustees shall from time to time adopt.
(Ord. No. 58-75-4, §.5, 12-22-75; Ord. No. 58-86-7, § 1, 1-12-87; Ord. No. 58-99-27, § 1, 11-8-99;
Ord. No. 58-99-26, § 1, 7-10-00; Ord. No. 58-04-29, 3-8-04)
Sec. 2-267. -Same-· Term of office; oath of office.
The regular term of office of a member of the board of trustees shall be four
(4) years for civilian members, and four (4) years for employee representatives,
unless they terminate employment, whereupon a new election will be held by the
members o'fthe plan to fill the·unexpired term of their trustee representatives, and
four {4) years·Jor the trustee selected by a majority of the other four (4) members of
the board .. Each trustee. shall, before assuming the duties of trustees, qualify by
takin!iJ,<an•l!lath:ofoffice'to·be.'administered by the city clerk, whereupon a trustee's
term .i)foffice shall•begin.
(Ord. No~ 58-75-4, § 6; 12-22-75; Ord. No. 58-86-7, § 1, 1-12-87; Ord. No. 58-98-25, § 3, 11-23-
98; Ord. No. 58-99-27, § 1, 11-8"99; Ord. No. 58-99-26, § 1, 7-10-00; Ord. No. 58-04-29, 3-8-04)
CITY OF ATLANTIC BEACH
AGENDA ITEM #SA
NOVEMBER 23, 2015
BOARD I COMMITTEE MEMBER APPLICATION FORM
Please check (--f) the box beside each Board or Committee that you are applying to serve on. If you check more than
one, please rank your interest in each board I committee by order of priority.
(A summary of each board/committee is available on page 2 of this form.)
DATE:
Code Enforcement Board
Pension Board of Trustees
Cultural Arts and Recreation Advisory Committee
Cf 1-z-.3 ~/::J APPLICANT'S NAME: ,-I
§ Community Development Board
Board Member Review Committee
ADDRESS:
DAYTIME PHONE: _ _;_'J-,__.~'---L/_____,C)~7~t;,____y,___ EVENING PHONE: ~ 3/ 772....._3 ~)
E-MAIL ADDRESS: a.f-/!Jchi /vn <? 6eif.sotJff,_FAX: __________ _
V VIe/-
Please explain any employment experience, board/committee experience, and/or community volunteer experience
relative to the board/committee applying for.
Please provide a brief explanation of your interest or any special qualifications you have in this field and your reasons
for wishing to be appointed to this board/committee.
)_~ ,.//,~~:/'tLt:~~r-.1-h.,«ke-(.-f <>-Cf w.a.,"te."'-e1
Please return completed form o
Donna L. Bartle, City Clerk, 800 Seminole Road, Atlantic Beach, FL 32233
PLEASE NOTE: Members of the Code Enforcement Board, Community Development Board and Pension Board of
Trustees are required to file Statement of Financial Interest Forms. Also, information regarding "Conflict of Interest''
is provided on page two of this application. This application will expire two (2) years after date of submittal.
1
AGENDA ITEM:
SUBMITTED BY:
DATE:
BACKGROUND:
CITY OF ATLANTIC BEACH
C ITY COMMISSION MEETING
STAFF REPORT
ORDINANCE NO. 20-15-135
AN ORDINANCE AMENDING THE
OPERA TlNG BUDGET FOR THE CITY OF
ATLANTIC BEACH, FLORIDA FOR FISCAL
YEAR BEGINNING OCTOBER l, 2014 AND
ENDING SEPTEMBER 30, 20l5 FOR
AMENDING THE GENERAL EMPLOYEE
PENSION BUDGET TO PROVIDE FOR
INCREASED RETIREMENT
DISTRIBUTIONS, AND PROVIDING AN
EFFECTIVE DATE.
Russell Caffey
Dh'cctor of Finance
November I 0, 20 I 5
AGENDA ITEM t/7A
NOVEMBER 23,2015
The FY15 budget for Service Pay for General Employee Pensioners was budgeted $490,300. In
January there was a steep increase in monthly payouts. The increase is a result of more
pensioners' retiring and collecting during the fiscal year than was previously anticipated. The
liabili ty for these payouts has been captured by the City's Actuarial calculation of pension
liabili ty. Staff is requesting the required end ofyear budget modification of$199,756 to fund the
distributions.
BUDGET: End of year budget modiiication of$ I 99,756
RECOMMENDATION: Approve Ord inance 20-J 5-135
ATTACHMENTS: I. Ordinance 20-15-135
REVIEWED BY CITY MANAGER: .
~ ~~~A!:l...'~=-~~.....:::.__ ________ _
ORDINANCE NO. 20-15-135
AN ORDINANCE AMENDING THE OPERATING BUDGET
FOR THE CITY OF ATLANTIC BEACH, FLORIDA FOR
FISCAL YEAR BEGINNING OCTOBER 1, 2014 AND
ENDING SEPTEMBER 30, 2015 FOR AMENDING THE
GENERAL EMPLOYEE PENSION BUDGET TO PROVIDE
FOR INCREASED RETIREMENT DISTRIBUTIONS, AND
PROVIDING AN EFFECTIVE DATE.
AGENDA ITEM#7A
NOVEMBER 23, 2015
WHEREAS, the City Charter of the City of Atlantic Beach requires that the City
Commission approve all budgetary increases and transfers at the fund level, and
WHEREAS, the nature of budgetary systems and those day-to-day decisions affecting
such budgetary systems require adjustments from time-to-time, and
WHEREAS, the City is amending the operating budget to add net funds totaling
$199,756 for the increase in the General Employee Pension Fund-Service Pay-Retiree.
WHEREAS, additional payouts were required in Fiscal Year 2015 as more employees
retired than were initially anticipated, therefore this line item must be amended in order to have
sufficient funds appropriated within the City's Budget.
NOW, THEREFORE, BE IT ENACTED BY THE CITY COMMISSION ON
BEHALF OF THE PEOPLE OF THE CITY OF ATLANTIC BEACH, FLORIDA, that;
1. The Fiscal Year 2014/2015 Budget to be amended as follows:
~GENERAL EMPLOYEE PENSION FUND~
Expenses:
General Employee Pension Fund
Service Pay-Retiree
Total Expenses:
Fund Balance
2. This ordinance shall take effect immediately upon its adoption.
Approved as to form and correctness:
RICHARD KOMANDO, ESQUIRE
City Attorney
Mitchell Reeves
Mayor I Presiding Officer
ATTEST:
DONNA L. BARTLE, CMC
City Clerk
$199,756
$199.756
<$199.756>
AGENDA ITEM:
SUBMITTED BY:
DATE:
CITY OF ATLANTLC BEACH
CITY COMMISSION MEETJNG
STAFF REPORT
90-Day Calendar for the Mayor and Commission
AGENDA ITEM fi9A
NOV EM BEll 23,2015
Yvonne Calverley, Executive Assistant to the City Manage~L'..---
November 2, 2015 ,..
STRATEGIC PLAN LINK: None
BACKGROUND: The 90-day calendar is included on the agenda for the purpose of setting
meeting dates, determining the location, time and whether or not to
videotape special meetings and workshops if the Commission desires.
The rolling 90-day calendar wi ll be revised after receiving input from City
staff and the Commission and will be included in each agenda for
consideration.
Special notes:
• There will be a Commission Workshop at 5:00pm on November 23'·d to
discuss the Technical Advisory Committee Appointments and the
procedures for Commission Meetings with the new Comm ission.
• Town Hall Meeting is tentatively scheduled for Saturday, .January 9111 at
the Jordan Patk Community Center fi·om 10 am to noon.
BUDGET: None
RECOMMENDATION: Approve the 90-Day Ca lendar for December 2015 through February 2016
ATTACHMENT: I) Mayor and Commission 90-Day Calendar (December 2015 through
February 20 16)
CITY MANAGER: --71 //'~ ;1u-u
MAYOR AND COMMISSION
December 2015
SC:\0.\Y .\[0:\0.\ y TCESD.\Y \\"ED:\ESD.\ Y THCRSD.\Y fRIO.\ Y S.\TCRD.\Y
1 2 3 4 5
6 7 8 9 10 11 12
Newsletter Due
(Mayor)
13 14 15 16 17 18 19
Commission Mtg
6:30pm
(lnvoc-Hill)
Videotaped
20 21 22 23 24 25 26
Due Date for
1/11116 City Offices City Offices
Agenda Items Closed Closed
27 28 29 30 31
MAYOR AND COMMISSION
January 2016
sc:--:o.\Y :'110:-..:D.\Y TCESD.\Y \\"ED:--:ESD.\ Y THCRSD.\Y FRJD.\Y S.\TCRD.\Y
1 2
New Year's Day
City Offices
Closed
3 4 s 6 7 8 Newsletter Due 9 Town Hall
(Mayor) Meeting lOam
Due Date for Jordan Park
1/25/16 (Tentative)
Agenda Items
10 11 12 13 14 15 16
Commission Mtg
6:30pm
(Invoc-Reeves)
Videotaped
17 18 19 20 21 22 23
MLKDay Due Date for
City Offices 2/8/16
Closed Agenda Items
24 25 26 27 28 29 30
Commission Mtg
6:30 pm
(Invoc-Stinson)
Videotaped
31
MAYOR AND COMMISSION
February 2016
SL'~D.-\Y .\Io:-.m.\Y TL'ESD.\Y \\'ED:-.:ESD.\ Y THL'RSD.\Y FRID.-\ Y S.\TL'RD.\ Y
1 2 3 4 5 6
Due Date for
2/22
Agenda Items
7 8 9 10 11 12 13
Commission Mtg Newsletter Due
6:30pm (Mayor)
(Invoc-Hill
Videotaped
14 15 16 17 18 19 20
President's Day
City Offices
Closed
21 22 23 24 25 26 27
Commission Mtg
6:30pm Due Date for
(lnvoc-Daugherty) 3/1 4
Videotaped Agenda Items
28 29