Agenda Item 4B - Annual Contract Environmental Lab ServicesCITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM# 4ll
NOVEMBER 23,2015
AGENDA ITEM: Professional Services -Annual Contract for Environmental
Laboratory Services
RFP No. 16-01
SUBMITTED BY: Doug las E. Layton, PE
Public Works Director
DATE: October 27, 2015
BACKGROUND: This contract is to provide laboratory testing for drinking water,
wastewater and storm water as required by regulatory agencies and permits.
Water and wastewater process control testing and comp li ance testing that do not
require Department of Health laboratory certification are conducted on -site by City staff.
A request for proposals (RFP) was advertised and four proposa ls were received on
October 14, 2015. Staff reviewed the proposals, and ranked the laboratories based on
th e following criteri a:
o Past Record of Professional Services
o Firm's Professional Qualifications and Staffing
o Range of Services
a Staff Availability and Capabi lity to Meet Deadlines
a Reporting
o Financial Responsibi lity and Insurance
IJ Proximity
a Cost
After the review, the top three ranked laboratories were
1. Environmental Conservation Laboratories, Inc.
2. ALS Environmenta l
3. Advanced Environmental Laboratories , Inc.
All three laboratories had excellent past records and qualifications, and a ll have local full
service capability. As noted on the RFP, up to three simultaneous annual contracts may
be awarded for laboratory ana lyses for water, wastewater and storm water testing.
BUDGET: Laboratory services are scheduled on an as-neede d basis. Funds in the
amount of $64,000 are budgeted for laboratory services in the water production, sewer
treatment and stormwater account nos . 400-5502-533-3400, 41 0-5508-535-3400 and
470-0000-538-3100.
AG ENDA ITEM # 48
NOVEMBER 23,201 5
RECOMMENDATION: Award annua l contracts for environmental laboratory services to
Environmenta l Conservation Laboratories, Inc., ALS Environmental and Advanced
Enviro n mental Laboratories, Inc .
ATTACHMENT: Ranking sheets for RFP No . 16-01
REV IEWED BY: --7t Va.a e/uLrz
City of Atlantic Beach
Environmental Laboratory Services Annual Contract-RFP 16-01
Firm's Staff Availability
Firm Past Record of Professional and Capability Financial
Professional Qualifications Range of to Meet Responsibility Individual Combined
Services and Staffing Services Deadlines Reporting and Insurance Proximity Cost Score Score Rank
Scaled Value 4 5 3 4 4 2 5 2
Advanced Environmental 10 10 9 7 8 10 9 8 258
Laboratories, Inc.
511 3
10 10 9 7 8 9 8 9 253
10 10 9 9 9 7 7 9 256
ALS Environmental 517 2
10 10 9 9 9 7 8 9 261
Environmental Conservation 10 9 9 9 9 10 8 8 260
Laboratories, Inc.
520 1
10 9 9 9 9 9 8 9 260
Flowers Chemical Laboratory 10 10 10 6 7 7 5 7 225
463 4
Services 10 10 10 7 8 7 6 7 238