Agenda Item 4D - Utility ContractorCITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM 1140
NOVEMBER 23,2015
AGENDA ITEM: Utility Contractor
SUBMITTED BY: D~~~on ,PE
Public Works Director
DATE: 10/20/15
BACKGROUND: 3 bids for the Utility Contractor, Annual Service Contract were
received on 10/14/15. The lowest responsible bid received was from
Gruhn May, Inc. The bid is primarily for utility repairs or minor
improvements that cannot be performed by City forces .
Gruhn May, Inc. currently provides these services to the City in a
satisfactory manner under a previous bid.
BUDGET: The actual cost to be awarded under this contractor is unknown . Tasks
will be awarded under the City's purchasing policy as each need arrives .
The cost expended under this contract in FY 2014/15 was approximately
$200,000. It is anticipated that costs in future years will be similar.
RECOMMENDATION: Approve the award of Bid no. 1415-07 "Utility Contractor,
Annual Service Contract" to Gruhn May, Inc .
ATTACHED: Bid Tabulation
REVIEWED BY: '-"U, (/(}t..n ;JfLA..r.-
DESCRIPTION OF HOURLY RATES
3 Man Crew
6 Man Crew
Excavator
Front End Loader/Backhoe
Dewatering Equipment
Lifting Hydraulic Crane
Totals
Cost without Overhead & Profit
Overhead & Profit%
Overhead + Profit
SUBTOTAL FOR OVERHEAD+ PROFIT
Mobilization (per project or repair)
TOTAL COST FOR PROJECT
BID 1011-02 ANNUAL CONTRACT: UTILITY CONTRACTOR SERVICES
BID OPENING: OCTOBER 14, 2015
Gruhn May, Inc. Jax Utilities Management TB Landmark
$140.00 $390.00 $179.00
$240.00 $780.00 $300.00
$35.00 $110.00 $70.00
$35.00 $80.00 $50.00
$35.00 $55.00 $40.00
$10.00 $1,200.00 $250.00
$495.00 $2,615.00 $889.00
20% 22% 20%
$99.00 $575.30 $177.80
$594.00 $3,190.30 $1,066.80
$0.00 $850.00 $1,100.00
$594.00 $4,040.30 $2,166.80