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12-14-15 Agenda PacketCITY OF ATLANTIC BEACH CITY COMMISSION MEETING December 14, 2015-6:30PM AGENDA Invocation and pledge to the flag Call to order 1. A. B. c. Approve the minutes of the Commission Meeting of November 23, 2015. Approve the minutes of the Commission Workshop ofNovember 23,2015. Approve the minutes of the Special Called Commission Meeting of December 1, 2015. 2. Courtesy of Floor to Visitors 3. Unfinished Business from Previous Meetings A. Mayor Pro Tern Appointment. (Mayor Reeves) B. Creation of a CRA Technical Advisory Committee and Appointment of Members. 4. Consent Agenda ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE CITY COMMISSION AND WILL BE ENACTED BY ONE MOTION IN THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. SUPPORTING DOCUMENTATION AND STAFF RECOMMENDATIONS HAVE BEEN PREVIOUSLY SUBMITTED TO THE CITY COMMISSION ON THESE ITEMS. A. Acknowledge receipt of the Public Works Projects Status Report as of December 1, 2015 and the Financial Report for October 2015. B. Approve the award of Bid No. 1516-04-Utility Contractor, Annual Service Contract to Limbaugh Electric and B&G Refrigeration. 5. Committee Reports A. Appointments to the Community Development Board B. Appointment to the General Employees' Pension Board of Trustees 6. Action on Resolutions None. 7. Action on Ordinances A. ORDINANCE NO. 20-15-135-Public Hearing and Final Reading AN ORDINANCE AMENDING THE OPERATING BUDGET FOR THE CITY OF ATLANTIC BEACH, FLORIDA FOR FISCAL YEAR BEGINNING OCTOBER 1, 2014 AND ENDING SEPTEMBER 30, 2015 FOR AMENDING THE GENERAL EMPLOYEE PENSION BUDGET TO PROVIDE FOR INCREASED RETIREMENT DISTRIBUTIONS, AND PROVIDING AN EFFECTIVE DATE. 8. Miscellaneous Business (Discussion only) A. Request for use by exception (15-UBEX-1069) to permit establishments for heavy automotive repair, towing service or the permanent storage of automobiles, motorcycles, etc. within the Light Industrial and Warehousing (LIW) Zoning District at 325 Mealy Drive. B. Bennett Prope1iy Discussion. 9. City Manager A. 90-Day Calendar (January 2016 through March 2016). 10. Reports and/or requests from City Commissioners and City Attorney Adjournment Please Note: This meeting will be live-streamed and videotaped and can be accessed by clicking on the Commission Meeting Video tab located on the home page of the City's website at www.coab.us. If any person decides to appeal any decision made by the City Commission with respect to any matter considered at any meeting, such person may need a record of the proceedings, and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record shall include the testimony and evidence upon which the appeal is to be based. Any person wishing to speak to the City Commission on any matter at this meeting should submit a request to the City Clerk prior to the meeting. For your convenience, forms for this purpose are available at the entrance to the Commission Chambers. Evety effmi is made to indicate what action the City Commission is expected to take on each agenda item. However, the City Commission may act upon any agenda subject, regardless of how the matter is stated on the agenda. In accordance with the Americans with Disabilities Act and Section 286.26, Florida Statutes, persons with disabilities needing special accommodation to pmiicipate in this meeting should contact the City Clerk by 5:00PM, Friday, December 11, 2015. 2 MINUTES REGULAR CITY COMMISSION MEETING November 23,2015 IN ATTENDANCE: Mayor Mitchell E. Reeves Commissioner Jimmy Hill Commissioner John Stinson Commissioner M. Blythe Waters CITY HALL, 800 SEMINOLE ROAD City Attorney Rich Komando City Manager Nelson VanLiere City Clerk Donna Bartle Recording Secretary N arrey E. Bailey AGENDA ITEM #1A DECEMBER 14, 2015 Mayor Reeves welcomed the audience and explained the process for distributing information during public comments. Invocation and pledge to the flag Bishop Percy Golden gave the Invocation, followed by Clarence Hill, past National Commander of the American Legion, leading the Pledge of Allegiance to the Flag. City Clerk Bartle called the roll. Call to Order: Mayor Reeves called the meeting to order at 6:34 p.m. 1. Approval of Minutes A. Approve the minutes of the Commission Meeting ofNovember 9, 2015. Mayor Reeves asked for a motion to approve the minutes. Motion: Approve the Minutes of November 9, 2015. Moved by Hill, Seconded Waters Votes: Aye: 4-Hill, Stinson, Waters, Reeves Nay: 0 MOTION CARRIED 2. Courtesy of Floor to Visitors Mayor Reeves opened the Courtesy of the Floor to Visitors. He explained the process for public comments. Jonathan Daugherty, 830 Hibiscus Street, stated he turned in his resignation today (which is attached and made part of this Official Record as Attachment A), explaining to the audience his reasons. He thanked the citizens for their support. He further addressed the Commission stating he believes the Marsh is one of the biggest assets to his neighborhood and encouraged the Commission to continue working on the Marsh, pedestrian safety and the CRA. He suggested Mike Townsend be considered as his replacement. Mayor Reeves stated they wish him nothing but the best with his new wife and new life. Theresa Flores, 233 Belvedere St., congratulated Mr. Stinson, Mr. Reeves and Ms. Waters. She discussed the Seminole Road project, stating it started almost 2 years ago and is still in progress. She stated she saw no November 23,2015 REGULAR COMMISSION MEETING AGENDA ITEM #1A DECEMBER 14, 2015 Page2 standing water on Seminole but did hear about flooding elsewhere. She stated with Seminole Road not needing stormwater fixing, that money needs to be reevaluated and spent elsewhere where it can do the best good. She stated they don't need an 8-foot ped path. She further stated they need to evaluate the Public Works Department and the Public Works Director. Barry Adeeb, 501 Atlantic Blvd., wished good luck to Mr. Reeves, Mr. Stinson and Ms. Waters. He spoke in support of the Beach Diner and against the Gate Petroleum. He also announced the lawsuit was dismissed today so it is in the Commission's hands now. Chris White, 3520 Bay Island Circle, Jacksonville Beach, spoke in support of the Beach Diner, Glenn Shuck, 104 Sylvan Drive, spoke against the Gate Gas Station. Betsy Cosgrove, 116 Poinsettia St., spoke against the Gate Gas Station, giVmg a slide presentation supporting her key points. She also gave a copy of her presentation to the Commission. Paul Eakin, 599 Atlantic Blvd., spoke against the Gate Gas Station. Mrs. Daniel Shaughnessy, 168 Ocean Walk South, related to the Gate issue, she stated she was told by more than one member of the last Commission that they didn't know if it is a good idea but they were advised by staff that there is really nothing they can do about it. She stated they are duly elected by the citizens which means they sit there to do the right thing by the citizens, because they are the only ones who have accountability to them; the staff does not. She stated staff is there to advise them but ultimately she believes it is up to the Commission to make these hard calls. She stated there are several things they can do; they can call a Special Called Meeting regarding this issue and they can ask people to come forward with facts, figures, etc. She stated they can use their knowledgeable citizens in the community to educate them; they can ask the Community Development Board to look at this and advise them. She stated they, as Conunissioners, are entitled to have a review and look carefully at every single item they want to; no one can tell them that they cannot do that. She stated they may say it is not required, but they can't tell them they can't do it. Mike Borno, 223 Ocean Forest Drive, regarding the issues that keep arising between Beach Diner and Gate, he stated they need to deal with the facts, not emotion regarding this issue. He requested that the Commission seriously think about tasking the staff to give them a good factual report, gamer facts from both the Beach Diner and Gate, get a good package and send it to the Community Development Board and then retain the privilege of being the final decision makers. He stated they can negotiate this whole issue based on facts and find the common ground. John November 271 East Coast Drive, speaking as the attorney for the Bennetts, spoke in favor of the purchase of the Bennett property as an access to the marsh. Jeff Wight, 1855 Sherry DriveN., spoke in support of the Tideviews project. Ross Weel{S, 380 8th Street, spoke in support of the Beach Diner and against the Gate station. Chris Jorgensen, 92 W. 3rd St., thanked the Mayor in the handling of Carolyn Woods at the last meeting. Spoke in favor of the Gate station. Thanked Chief Deal for getting DOT to fix the hole in the road. Spoke in favor ofthe 5 minutes for speakers. November 23,2015 REGULAR COMMISSION MEETING AGENDA ITEM #lA DECEMBER 14, 2015 Page3 Michael Townsend, 1101 Shadow Court, introduced himself stating he would be interested in filling the chair vacated by Commissioner Daugherty. He explained his background to the Commission. He stated he is up for the challenge. He also asked that everyone keep in mind the family on 1oth, whose house just burned. Twila Renee Urquhart, 350 Skate Rd., addressed the flood, stating her house flooded and she was asking the City for help. She further stated she believes there should be a lawsuit against Ace Hardware because they made the retention pond smaller causing the flooding. Andrew Urquhart, 350 Skate Rd. stated he wants the City to address the flooding problem on Skate, Cavalla, and Aquatic Gardens which he believes is due to Ace Hardware blocking the retention pond. He asked that the City look at the problem because Skate Road and Cavalla are flooding more than they ever have. Sandra Thomas, 355 Skate Rd., addressed the flooding on Skate Road, stating although it didn't go in her house, all of her neighbors lost everything and asked the City to look into the situation. Carol Rodenbaugh, 398 Skate Rd, wished everyone a Happy Thanksgiving. She addressed the park in the Marsh stating she believes it is a nice idea but it is another retention spot and may cause trouble. She stated she doesn't see why they need so many pumps at one gas station. She also addressed the flood stating she believes they aren't cleaning out their ditch in the back and they need to check the culverts. Jordan Northup, 414 Oceanwalk DriveN., stated he believes the Tideviews project is a strong project and believes this will increase the value of the homes in the area and will get more people out there. Atul Patel, 12949 Huntley Manor Drive, Jacksonville, addressed the sign waiver and the traffic at his station at Sailfish and Atlantic. He stated the traffic would also be bad at the Gate gas station. No one else from the audience spoke, so Mayor Reeves closed the Courtesy of the Floor to Visitors. Mayor Reeves recessed the meeting at 7:57pm. He reconvened the meeting at 8:05pm. 3. Unfinished Business from Previous Meetings A. Public Hearing-Sign Waiver (715 Atlantic Boulevard). Building and Zoning Director Jeremy Hubsch explained the sign waiver, explaining the line of sight issues at Sailfish and Atlantic. He showed a slide of the street view showing what the line of sight is at this location and the action to be taken. He asked the applicant to address the Commission. The applicant, Atul Patel, 12949 Huntley Manor Drive, Jacksonville, explained the reason for their request. Mayor Reeves opened the Public Hearing. No one from the audience spoke so he closed the Public Hearing. Motion: Approve the waiver as requested by the applicant (with the condition added that staff and owner agree to appropriate amount of shrub removal). Moved by Hill, Seconded by Reeves November 23, 2015 REGULAR COMMISSION MEETING AGENDA ITEM #1A DECEMBER 14, 2015 Page4 Commissioner Hill asked that Mr. Hubsch show the slides of the signs again, stating the monument sign blocks the line of site. He stated the 18 ft. sign as requested allows a gap of space, which is why he would approve it. Commissioner Waters stated without a change in landscaping the sign, as proposed, does not provide a line of sight and answer Commissioner Hill's concern. She stated she believes it would be premature to approve this if his goal is to improve line of sight and this doesn't improve line of sight. Commissioner Hill asked the petitioner if he would be willing to do landscaping changes if he gets his petition. Mr. Patel stated they are willing to change the landscaping and believes it makes a lot of sense. Commissioner Waters also expressed concern that there are also issues regarding landscaping and if they change the landscaping to answer the issue of line of sight, are they then out of Code with the landscaping because that would have to come back as a variance (waiver) as well. She stated our Code is designed to create a scale that doesn't dominate the landscape, which this does. She asked how the variance (waiver) doesn't go against the point of the Code. Discussion ensued. Chief Deal stated they have valid points that signs lower to the ground block any opportunity to see pedestrians approaching a crosswalk. He answered questions from the Commission. Mr. Hubsch stated they would have to have a landscape buffer on the parking area but believes they could scale back to those businesses to the northernmost point of the sign to create a visual sight line under the sign and still be in compliance with the landscape code. He answered questions fi:om the Commission. Discussion ensued. Commissioner Stinson stated he doesn't believe the owner demonstrated why they want the variance (waiver) and asked what the burden is. Mr. Patel explained the first thing you see when you pass a gas station is the price sign, which is the key to doing business with them and driving 35-40 mph and trying to make a last minute break to stop, is hard to do, when having a lower sign at an intersection like at that location. He agreed that if that sign can be clear on the bottom, it will be safer for everyone. Discussion ensued. Commissioner Hill stated he is willing to look at our Code regarding landscaping because they need a gap underneath the signs; anytime they can make a clear line of sight, he believes it is a benefit to our residents. Mayor Reeves agreed stating he still has concerns about Reed vs. Gilbert, Arizona and believes they need to take a look at the signs to make sure they are in compliance with the federal ruling on that. He called for the vote. Commissioner Hill asked Mr. Hubsch if there is a limit on the Lumina and asked if they can restrict the amount of Lumina those digital points will put out. Mr. Patel stated his signage has the same Lumina they are making all around the country. Commissioner Stinson stated if they are going to approve this waiver request, would they not go ahead and put in the requirement that the owner can do what he needs to with landscaping. Mayor Reeves stated to make sure they all know what they are voting on, he asked Commissioner Hill to make a change to what he wants to add to the motion. Commissioner Hill stated he believes the language should read, approve the request for the sign as requested with the condition that staff and owner agree to appropriate amount of shrub removal. He believes staff can work that issue out with the applicant. The applicant agreed to the condition. Roll Call Votes: Aye: 3 -Hill, Stinson, Reeves Nay: 1-Waters MOTION CARRIED B. COAB Community Redevelopment Area -Technical Advisory Committee. AGENDA ITEM #1A DECEMBER 14,2015 November 23, 2015 REGULAR COMMISSION MEETING PageS Mayor Reeves stated he wanted to defer this until the next meeting and asked for a motion. Motion: Defer until December 14. Moved by Hill, Seconded by Stinson Votes: Aye: 4 -Hill, Stinson, Waters, Reeves Nay: 0 MOTION CARRIED Mayor Reeves stated he anticipated that Commissioner Daugherty's resignation was a possibility tonight and therefore, according to our Charter, the Commission needs to elect an individual to fill the vacancy within 15 days. He stated they do not have a regular meeting scheduled within that time so they will need to schedule a Special Meeting before December 8 to elect someone to take his place. He asked that applications be submitted to the City Clerk by November 30. Discussion ensued about when to have a meeting. Motion: Schedule a Special Meeting on December 1 at 6:30 pm. Moved by Hill, Seconded by Waters Votes: Aye: 4-Hill, Stinson, Waters, Reeves Nay: 0 MOTION CARRIED Discussion ensued about the application process and the deadlines. It was decided that the deadline would be noon on November 30 to submit a resume and paperwork to demonstrate that they meet the reql.lirements in the Charter. 4. Consent Agenda ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE CITY COMMISSION AND WILL BE ENACTED BY ONE MOTION IN THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. SUPPORTING DOCUMENTATION AND STAFF RECOMMENDATIONS HAVE BEEN PREVIOUSLY SUBMITTED TO THE CITY COMMISSION ON THESE ITEMS. A. Approve the execution of the Easement at 1964 Francis A venue by the City Manager for recording by the City Clerk. B. Award annual contracts for environmental laboratory services to Environmental Conservation Laboratories, Inc., ALS Environmental and Advanced Environmental Laboratories, Inc. (RFP No. 16-01). C. Approve the award of Bid No. 1516-02-Annual Contract for Polymer to F01t Bend Services at a cost of $1.10 per pound. D. Approve the award of Bid No. 1415-07 "Utility Contractor, Annual Service Contract" to Gruhn May, Inc. Mayor Reeves pulled Item D. Commissioner Stinson pulled Item B. November 23,2015 REGULAR COMMISSION MEETING Motion: Approve Consent Agenda Items A and C as read. Moved by Waters, Seconded by Hill Votes: Aye: 4-Hill, Stinson, Waters, Reeves Nay: 0 MOTION CARRIED AGENDA ITEM #1A DECEMBER 14,2015 Page 6 Related to Item B, Commissioner Stinson asked about the evaluation process to select these companies. Mr. Layton explained the review process of the proposals. Related to Item D, Mr. Layton stated the correct bid number is 1516-01. Motion: Approve Consent Agenda Items B and D, with the corrected bid number. Moved by Hill, Seconded by Stinson Votes: Aye: 4-Hill, Stinson, Waters, Reeves Nay: 0 MOTION CARRIED 5. Committee Reports A. Appointment to fill the vacancy on the General Employees' Pension Board of Trustees. Finance Director Russell Caffey explained that, at the November 12, 2015 meeting, the General Employees' Pension Board of Trustees voted unanimously to select Jim Griffiths as the fifth board member to serve on the Pension Board. Motion: Appoint James R Griffiths to fill the fifth seat on the General Employees' Pension Board of Trustees beginning November 24, 2015 and ending November 23, 2019. Moved by Hill, Seconded by Waters Commissioner Hill asked Mr. Caffey to give Mr. Griffiths' background, which he did. Jim Griffiths, 2255 Oceanwalk Dr. W., stated he wanted to get involved and believes he can contribute in a positive way. Votes: Aye: 4-Hill, Stinson, Waters, Reeves Nay: 0 MOTION CARRIED 6. Action on Resolutions None. 7. Action on Ordinances November 23, 2015 REGULAR COMMISSION MEETING A. ORDINANCE NO. 20-15-135-Introduction and First Reading AGENDA ITEM #1A DECEMBER 14, 2015 Page7 AN ORDINANCE AMENDING THE OPERATING BUDGET FOR THE CITY OF ATLANTIC BEACH, FLORIDA FOR FISCAL YEAR BEGINNING OCTOBER 1, 2014 AND ENDING SEPTEMBER 30, 2015 FOR AMENDING THE GENERAL EMPLOYEE PENSION BUDGET TO PROVIDE FOR INCREASED RETIREMENT DISTRIBUTIONS, AND PROVIDING AN EFFECTIVE DATE. City Clerk Bartle read the Ordinance by title only. Motion: Approve Ordinance No. 20-15-135 as read. Moved by Stinson, Seconded by Waters Votes: Aye: 4-Hill, Stinson, Waters, Reeves Nay: 0 MOTION CARRIED 8. Miscellaneous Business (Discussion only) A. Bennett Property. Mayor Reeves stated, at the last meeting, they did not have a chance to share their views and asked if anyone wanted to discuss it. Commissioner Hill stated he is concerned about pulling a house off of the tax roll, but they won't have this opportunity again. He stated he sees real value in both sides of this. He stated if they move forward with this, it needs to be the spark that makes that park usable. Commissioner Waters stated they want to see that park used more and part of the point of acquiring the property would be to improve use, which improves safety. She stated as parks and green space improves, property values rise, so while they may be pulling a home off the tax rolls, if they are improving the value of homes in the area they may see an actual increase in tax revenue. Commissioner Stinson stated if they are going to complete this transaction, they have to have a plan for what they are going to do with it. Mayor Reeves stated a City has to plan for the future regarding what the cost is to the taxpayers. His concern is that we own the pumping station there and they could put a path through there, so if it is just going to be used for a path to go into the park, the City already owns that. He stated he would like to get direction from the City Manager to see what we are going to do with it and how much is it going to cost in the future. He asked the City Manager what his feelings are about this property. He stated his recommendation would be to take the house down; it is not built to be a community center, is not ADA, doesn't have parking, and the rooms are small. Discussion ensued. The Mayor directed the City Manager to see what they can do on buying the property and bring a report back to the December 14, 2015 meeting. November 23, 2015 REGULAR COMMISSION MEETING 9. City Manager A. City Manager's Report. • 90-Day Calendar (December 2015 through February 2016) AGENDA ITEM #1A DECEMBER 14, 2015 Page 8 Mr. VanLiere reported there will be a Special Called meeting on December 1 and a Town Hall meeting on January 9. He reported on the survey markers on Sherry Drive and Seminole Road, stating they are surveying for the Safe Routes to School designing project. He gave a summary report of the issues around the City from the flooding. He stated the system appeared to handle the water as best as it was designed to. He stated there was nothing in the way keeping it from doing what it was supposed to do, other than there was just too much water for it to handle. He stated our options are that there is nothing broken that we need to fix, other than if we want to try to enlarge our system somehow by doing stmmwater projects, etc. Discussion ensued. 10. Reports and/or requests from City Commissioners and City Attorney City Clerk Bartle • Reminded everyone that the Agenda items for December 14 are due this Wednesday. City Attorney Komando • Stated there was an opinion in the Beaches Leader that was attributed to him and although he has forwarded the Commission his response, he wanted to let the public know that his legal opinion is that our Charter does require each Commissioner to live in his/her own district and merely paying utilities or having a house doesn't satisfy that requirement. • Stated, as we are accepting applications for that vacant seat, he asked that we put that announcement on City's website and also notify the Times Union and Beaches Leader. City Clerk Bartle asked that he work with her to assure she has the requirements right. Commissioner Waters • Stated she believes it is a good idea to have a coordinated effort with local organizations for the benefit of the citizens regarding the flooding damage. • Thanked Chief Deal and the police force for making her neighborhood one drug dealing house safer. Commissioner Hill • Related to the CRA workshop earlier this evening, he wants to keep the Commission focused on the possibility that they have to look at the process repeatedly to make sure it is a fit for us. • Regarding the Gate station, one side or the other is going to drag the City into a lawsuit no matter which side they take and he has to figure out which one they think they can win. • Stated he is getting lot of calls about the Safe Routes surveying and believes an information type workshop ahead of it would be helpful for a lot of citizens. Mr. Layton stated they put flyers out on every door along the path so they would know it was just surveying and construction would not start for a while. He stated DOT has delayed the start of construction until July 2017 based on their budget. He stated the prior Commission budgeted money for a public meeting that will occur in about 3 months so the citizens can understand what is plmmed. He stated there will be a second meeting a couple of weeks later with the Commission for them to make decisions and give staff guidance, etc. November 23,2015 REGULAR COMMISSION MEETING Commissioner Stinson • Commended City employees for handling the rainfall event. AGENDA ITEM #1A DECEMBER 14, 2015 Page9 • Stated he would like to learn more about the Code Red notification system, i.e. how it is used and when the City uses it. • As one of the speakers said today, we are going to spend $1.6 million on Seminole Road but we have homes under water. He wants to make sure that is the right priority. • Complimented Chief Deal on the raid, stating they did an incredible job. He stated he believes the City should issue a Proclamation to every officer involved. • Stated they need to have confidence and tmst in the people that we have working here and understand they are trying to do the best they can and are making sure our Codes are applied fairly to all pa1iies that are trying to do anything in the City. • Stated he is working on the election cycle; he doesn't understand why our cycle is off from everybody else. • Addressed the Cloister gate issue. • Distributed a book to the Commission which talks about the five dysfunctions of a team. Mayor Reeves • Reported on the Veterans' luncheon downtown. • Reminded the Commissioners of the Florida League of Cities dinner/meeting on December 3. • Had the honor to be invited by the Governor to his budget announcement today and has set a meeting with him in Tallahassee before the legislature starts. • Received a call from the Atlantic Beach Elementary School who praised the police in Atlantic Beach, which he commended Chief Deal for. • Stated he has looked into the election cycle also, stating it could save the City money to mn those elections. • Believes Commissioner Daugherty did the right thing tonight. Adjournment There being no further discussion, Mayor Reeves declared the meeting adjourned at 9:43pm. ATTEST: Donna L. Bartle, CMC City Clerk Mitchell E. Reeves Mayor/Presiding Officer November 23, 2015 Ms. D01ma Bartle City Clerk for the City of Atlantic Beach 800 Seminole Road Atlantic Beach, Florida 32233 Re: Resignation fi-om Commission District 1312 Dear Ms. Bartle: AGENDA ITEM #lA DECEMBER 14,2015 A TI'ACHMENT A It has been a true honor and privilege to serve as a Conunissioner in Atlantic Beach. However, <iue t o personal reason s, I respectfully s ubmit this letter as the ·written resignation from my office effective immediately. Sincerely, Jon than Daugherty cc: Rick Scott, Governor of the State of F lorida Kenneth W. Detzner, Secretary of the State of Florida Mitch Reeves, Mayor-Commissioner Jimmy Hill, Commissioner John Stinson, Commissioner Blythe Waters, Commissioner MINUTES OF WORKSHOP OF AGENDA ITEM #lB DECEMBER 14, 20i5 ATLANTIC BEACH CITY COMMISSION HELD ON NOVEMBER 23, 2015 PRESENT: ABSENT: ALSO: Call to order. Mayor Mitchell E. Reeves Commissioner Jimmy Hill Commissioner John Stinson Commissioner M. Blythe Waters Commissioner Jonathan Daugherty Nelson VanLiere, City Manager Rich Komando, City Attorney Donna L. Bartle, City Clerk Nancy E. Bailey, Recording Secretary Mayor Reeves called the meeting to order at 5:07p.m. in the Commission Chamber. City Clerk Bartle called the roll. 1. Sec. 2-19 Rules of Conduct and Procedure at meetings. Mayor Reeves stated they are only concerned about the rules the Commission may have some problems with or would like to change the wording on. He opened the item for discussion. Commissioner Hill stated he wanted to establish how they should address each other. Mayor Reeves stated he believes they need to show respect for the office and respect for each other. He stated he believes everything should go through the Chair, i.e. to speak to another Commissioner or a City employee. Commissioner Hill stated he believes that everyone needs to understand the type of government they have and believes it is really important that Mayor Reeves also understands that he is a Mayor/Commissioner and presides over these meetings. He stated the fact that he just said they might want to get permission from the Chair to talk to employees is extremely worrisome, because it was probably the most productive thing in the past two years to be able to ask a Department Head a question without going through some cumbersome mechanism. He stated it is a control issue and he personally believes the new mayor needs to completely understand his position is a Mayor/Commissioner, not a Mayor of the government, with exactly the same powers as the rest of the Commission until he is presiding over a meeting. He stated Mayor Reeves is a go getter and a hard working guy and he took off in the past three months even prior to being sworn in and put his feet in a lot of things that were very cumbersome and worrisome for him to watch because it is not how he understands the government to function. He stated he just wants to establish that those rules are understood by everybody. He stated the Commission can get a lot done, but they have to do it as a team. He stated none of them should be in City Hall at all giving direction; their only goal is to direct the policy as a group. AGENDA ITEM #IB DECEMBER 14, 2015 Mayor Reeves stated he was talking about in this room, if they need staff to come say something, all he is asking is that they go through the Chair. He stated he believes they have to get it under control and he believes it is a courtesy to go through the Chair and they can stop people from interrupting. He stated the other thing Commissioner Hill was referring to is a whole different issue and they can discuss that later, but that is off topic at this time because that is not what they are discussing. Commissioner Hill asked that they set a meeting for that discussion in a public meeting because that is what is worrying him more than this. He stated in this room it is in the public, under cameras and he is very comfortable with the way that is going to be taking place because of the documentation. He stated he believes Roberts Rules are very effective and if they follow them they will be in great shape. He stated he looks forward to a very productive two-year period of working as a Commission. Commissioner Stinson stated he is concerned that some times the agenda gets rearranged and it is his understanding that if you are going to do that it takes the majority of the Commission to agree on that. He stated if you are a citizen and are planning on coming for a particular part of the meeting but don't want to stay for the whole meeting, if the agenda has been changed he believes they have a hard time with that. Mayor Reeves clarified he believes that what Commissioner Stinson would like to see is, if the Chair changes the agenda and moves something up, that we have a motion and vote on it. He stated he agrees with that. Commissioner Hill stated on that same note, when they have a group of concerned citizens engaged on one issue, that would get moved forward and their issue would be handled. He stated it always bothered him that they would be dismissed before the real action took place because of our process. He stated he believes we should advise citizens that there will be more discussion on this later in the meeting. He stated he has seen large groups of concerned citizens leave the room based on an amended schedule of the agenda so he agrees they should vote on it, but should also inform the citizens there may be another conversation on the item later. Mayor Reeves stated he supports that. Commissioner Waters suggested it be stated that this is Courtesy of the Floor; we will have further discussion during the full meeting and those who would like to go can go, those who want to stay to hear the discussion, please feel free to stay. Referring to Commissioner Stinson's comment about changes on the day of the meeting, she stated it is a difficult thing to predict and asked him to elaborate. Commissioner Stinson fu1iher explained he was saying rather than to just arbitrarily change the agenda, that they have a vote to move it up on the agenda. He stated he is not saying not to change the agenda because a lot of that they have to do for the courtesy of the visitors, but instead of it just being a unilateral, arbitrary thing, he believes it should be voted on. Mayor Reeves stated one of the duties of the Chair is that he can move agendas around but he agrees with Commissioner Stinson and supports that and will follow that if everyone agrees. Commissioner Stinson stated he would like to hear the City Attorney's comments on this. City Attorney Komando stated if there are amendments to the agenda it happens as the first thing in the meeting and it is generally done by a motion. He stated what has happened here is there is a head nod or consensus and both ways are acceptable as long as it is acceptable to the Board as a whole. Mayor Reeves stated he is concerned about Rule #4 and suggested amending that to say that the Chair can change the time. He stated he doesn't want to do selective enforcement. He stated right now it says -2- 5 minutes twice and he believes if everyone does their homework they can do that. AGENDA ITEM #lB DECEMBER 14, 2015 Commissioner Stinson suggested a button system for the Chair to recognize those Commissioners who want to speak. Mayor Reeves stated he agrees and has asked staff to look into the cost of a system like this and will report back. He further stated he has also asked staff to check on a flat screen television to be put behind the Commission for the audience to see the agenda better. Mayor Reeves stated most cities have gone to 3 minutes for public comments and suggested that we do the same and asked for feedback. Commissioner Hill stated he believes we are small enough that he would like to keep the 5 minutes time as long as they can but suggested they ask the citizens for input. Discussion ensued. City Attorney Komando stated some other government bodies have a rule that allows any sitting member to move that the rules be waived and they can request additional time. Further discussion ensued. Mayor Reeves asked if they want to continue to have Town Hall Meetings four times a year. Commissioner Hill stated that process is a very broad net for infmmation you can't get in any other way. He stated he is in favor of them but will listen to the Commission. Commissioner Waters stated it is an underutilized tool by citizens but at the same time she is not sure that taking the tool away is the answer but maybe they should be looking for a solution to help citizens utilize the tool better. She stated it is a very informal discussion and benefits citizens who don't want to sit through a Commission meeting. She stated she is agreeable to continuing them as well, but with the caveat that they try to encourage more citizen participation in them. Commissioner Hill suggested different advertising to notify the citizens of the meetings. Commissioner Stinson stated he does not believe they can take away any opportunity for the citizens to talk to the Commission but it is an underutilized tool. Commissioner Hill stated he believes a round table format would be a better atmosphere. Mayor Reeves stated they have a meeting scheduled for January. Mr. VanLiere clarified it is set for January 9 at Jordan Community Center. Further discussion ensued. Commissioner Stinson asked if it is fair to have Atlantic Beach residents speak at one point in Courtesy of the Floor and then those outside the City at another point. Mayor Reeves stated you have to give everybody the opportunity to speak and equal time to speak but doesn't know if they can divide them. Mr. Komando stated the Chair has the prerogative to arrange the order of the speaker forms but you cannot limit people based on where they live. He stated they may also want to consider that people may live somewhere else but work in Atlantic Beach, or they spend time here on the weekends, or spend time in the restaurants. He stated some of those people feel a connection to the beach just as much as some of the residents do. Mayor Reeves stated he worked with the City Clerk and they made some changes to the blue slips which are now yellow. He explained the changes. He answered questions from the Commission. The Commission gave consensus to the changes. City Clerk Bartle discussed the Town Hall meetings, stating the resolution is vague so if they don't want to have them on Saturdays they can have them on another evening. She stated normally staff has been discouraged from coming so if they need staff there they need direction and with staff not being there a Commissioner has always offered to do the minutes. She asked that they consider those points if they are going to continue this. Mayor Reeves stated he believes they should invite a staff member to some of these Town Hall meetings. -3- AGENDA ITEM #lB DECEMBER 14, 2015 2. COAB Community Redevelopment Area (CRA)-Technical Advisory Committee. Mayor Reeves turned the meeting over to Steve Lindorf, 2092 Vela Norte Circle, who explained his background. Mr. Lindorf gave a presentation on the CRA Basics explaining why you would do redevelopment; what CRAs are and what they can and cannot do; rules of engagement; how to be effective with a CRA; best practices and how to get started; the CRA Board; Tax Increment Revenue (TIF}; Use of Funds; reporting requirements; and what goes into a successful CRA. Mr. Lindorff answered questions from the Commission. Mayor Reeves thanked Mr. Lindorfffor speaking tonight. Adjournment There being no further discussion by the City Commission, Mayor Reeves declared the meeting adjourned at 6:19p.m. ATTEST Donna L. Bartle, CMC City Clerk -4- Mitchell E. Reeves Mayor/Presiding Officer MINUTES OF SPECIAL CALLED MEETING OF AGENDA ITEM #1C DECEMBER 14, 2015 ATLANTIC BEACH CITY COMMISSION HELD ON DECEMBER 1, 2015 PRESENT: Mayor Mitchell E. Reeves Commissioner Jimmy Hill Commissioner John Stinson Commissioner M. Blythe Waters (arrived at 6:40) ALSO: Donna L. Bartle, City Clerk Nancy E. Bailey, Recording Secretary Pledge to the flag Call to order: Mayor Reeves stated before he calls the meeting to order they are going to put a call into Commissioner Waters to see if she may be stuck in traffic or something. He announced that if people were going to speak tonight that they need to fill out the yellow form and tum it in to the City Clerk. Following the call to Commissioner Waters, Mayor Reeves stated they would wait for her atTival before calling the meeting to order. Mayor Reeves called the meeting to order at 6:40p.m. City Clerk Bartle called the roll. Mayor Reeves explained the proposed format of the meeting, including limiting speakers during Courtesy of the Floor to 2 minutes, and asked the other Commissioners for their comments. Commissioner Stinson stated he did not believe two minutes would be long enough for the Courtesy of the Floor. It was the consensus ofthe Commission to allow 5 minutes. Mayor Reeves announced the City Manager asked to be excused tonight due to a family event. He also stated he received a call from the City Attorney who requested to be excused due to a family emergency. 1. Courtesy of the Floor to Visitors. Mayor Reeves opened the Courtesy of the Floor to Visitors. He explained the process for public comments. Tim Anderson, 824 Sherry Drive, spoke in support of Mitch Harding. Lenny Jevic, 239 Seminole Rd., stated he and his wife wanted to congratulate Commissioners Waters and Stinson and Mayor Reeves for their recent election wins and thanked the candidates who were here tonight. He spoke in support ofMitch Harding. Mike Borno, 233 Ocean Forest Dr., spoke in support of Mitch Harding. Brittany Norris, 1183 Violet St., spoke in support of Mike Townsend. Tracy Gebeaux, 72 W. 8th St., spoke in support of Mike Townsend. Joe Vieira, 945 Main St., spoke in support of Mike Townsend. AGENDA ITEM #lC DECEMBER 14, 2015 Chris Jorgensen, 92 W. 3rd St., spoke in support of Mitch Harding. He also thanked Commissioners Stinson and Waters for being the voice of the people. Mat Bunnell, 2002 Lakeview Ct., spoke in support of Mike Townsend. Mark Tomaski, 448 Snapping Turtle Court West, spoke in support of Mitch Harding. No one else from the audience spoke so Mayor Reeves closed the Courtesy of the Floor. 2. Election for Vacancy on the City Commission. Mayor Reeves invited the candidates to sit at the tables in front. The City Clerk handed out numbers for the candidates to pick from to determine the order of speaking. Each of the candidates (Michael Hoffman, Mike Townsend, Brea Paul and Mitch Harding) to be considered for the vacancy was allowed to speak before the Commission, explaining their personal accomplishments, experience, goals and interests in the community and answered questions from the Commission. Commission discussion ensued. Mayor Reeves asked each of the candidates to confirm that they are qualified to hold office under our Charter in Atlantic Beach. Each candidate responded positively. Mayor Reeves gave each of the candidates the opportunity for closing comments. Each candidate responded with their closing comments. Discussion ensued. Mayor Reeves declared he has received calls from three of the candidates and returned calls to two of these candidates and has received 14 emails supporting different candidates. Commissioner Waters stated she also received several calls and emails. Mayor Reeves closed the floor and explained the process for voting. He opened the floor for nominations. Motion: Nominate Mitch Harding to fill the vacancy for Commissioner Seat 5. Moved by Stinson, Seconded Hill -2- Discussion ensued about the process of voting. Mayor Reeves called for the vote. Roll Call Votes: Aye: 4-Hill, Stinson, Waters, Reeves Nay: 0 MOTION CARRIED Mayor Reeves recessed the meeting at 8: 16 pm. 3. Oath of Office for New Commissioner AGENDA ITEM #lC DECEMBER 14, 2015 City Clerk Bartle administered the Oath of Office to Mitchell R. Harding, Commissioner Seat 5. The signed Oath of Office is attached and made part of this official record as Attachment A. Mayor Reeves reconvened the meeting at 8:23 pm and Commissioner Harding took a seat at the dais. Mayor Reeves opened the floor to comments from the Commission. Commissioner Stinson welcomed and congratulated Commissioner Harding stating he was looking forward to working with him. He further stated, to the ones who were unsuccessful tonight he believes they will continue their contributions to the City and looks forward to a very cohesive unit here for our City. Commissioner Hill congratulated and thanked Commissioner Harding for his service. Commissioner Waters stated, well done; get ready, it can be a wild ride. Commissioner Harding thanked the Commission and the citizens who took their time to speak tonight and stated he was humbled to be selected. He stated he will do the job he has been elected to do and will represent the people. He stated he will do the best job he knows how to do. He thanked the Commission and his supporters for their confidence. Mayor Reeves congratulated Commissioner Harding stating he knows he will do well. Related to Commissioner Waters comment about the voting, he stated he would look into the process to see if there may be a better way to vote. Mayor Reeves announced that the Tree Lighting will be this Saturday in Town Center and he wanted to invite everyone. He also stated the Florida League of Cities dinner is this Thursday at Mayport. He announced that the Captain of the Mayport Naval Station will be inviting each Commissioner to have a tour of the base in the near future. Mayor Reeves expressed concern regarding emails that are sent to all Elected Officials. He stated he has found people saying they never got a reply back from a Commissioner. He suggested that they should be answered by the Commissioner in that district. Discussion ensued. Commissioner Hill stated he is having a hard time finding a focal point to send people who are seeking help, so he is reaching out with a public request that they identify a non-profit, church, etc. to provide -3- AGENDA ITEM #1C DECEMBER 14,2015 help to those citizens who had loss from the past flood. Discussion ensued. Commissioner Stinson stated he will check with the Rotary Club. Mayor Reeves stated he will reach out to Habitat and the Salvation Army. Commissioner Waters stated she will reach out to Beam. Further discussion ensued. Mayor Reeves stated, for the record, there is not one Commissioner sitting up here tonight who has not visited those houses, along with the Police and Staff. He commended the City Manager to have staff do a fast track for permitting for those people. Commissioner Stinson asked that everyone keep :vr... Komando and his family in their prayers and also the family who lost their home and belongings. Mayor Reeves announced the City Manager will be gone this Friday through the weekend and Chief Deal will stand in during his absence. Adjournment There being no further discussion by the City Commission, Mayor Reeves declared the meeting adjourned at 8:41p.m. ATTEST Donna L. Bartle, CMC City Clerk -4- Mitchell E. Reeves Mayor December 1, 2015 AGENDA ITEM #IC DECEMBER 14, 2015 ATTACHMENT A I, Mitchell R. Harding, solemnly swear that I will support the Constitution and will obey the laws of the United States and of the State of Florida, that I will, in all respects, observe the provisions of the Charter and Ordinances of the City of Atlantic Beach, and w ill faithfully discharge the duties of the office of Commissioner-Seat 5. Oath of office administered by: Donna L . Bartle City Clerk ARTICLE II. THE COMMISSION Sec. 5. Number of commissioners; selection; term. Sec. 6. Qualifications and disqualifications. Sec. 7. Salary. Sec. 8. Presiding officer: Mayor. Sec. 9. Powers. Sec. 1 0. Appointment of city manager. Sec. 11. Appointment of deputy city manager or deputy city clerk. Sec. 12. Vacancies in the city commission. Sec. 13. Creation of new departments or offices; change of duties. Sec. 14. Induction of city commission into office; meetings of the city commission. Sec. 15. City commission to be judge of qualifications of its members. Sec. 16. Rules of procedure; journal of minutes. Sec. 17. Ordinances. Sec. 18. Procedure for passage of ordinances and resolutions. Sec. 19. Independent annual audit. Sec. 20. Right of city manager and other officers in city commission. Sec. 8. Presiding officer: Mayor. AGENDA ITEM #3A DECEMBER 14, 2015 The mayor-commissioner shall preside at all meetings of the city commission and shall be recognized as head of the city government for all ceremonial purposes and by the governor for all purposes of military law. When directed to do so by the city commission the mayor-commissioner shall execute all instruments to which the city is a party, unless otherwise provided by the Charter or by ordinance. The mayor-commissioner shall have no regular administrative duties except as authorized in this Charter but may appoint, from time to time, such special or select committees as in his discretion he deems desirable or as may be desired by the city commission, to expedite the handling of the business and affairs of the city. In the temporary absence or disability of the mayor-comm1ss1oner, all duties of the mayor-commissioner shall be performed by the mayor pro tempore who shall be appointed by the city commission from its members. (Ord. No. 28-93-3, § 1, 8-23-93) CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM #JB DECEMBER 14, 20i5 AGENDA ITEM: Creation of a CRA Technical Advisory Committee and Appointment of Members SUBMITTED BY: Jeremy Hubsch, Building and Zoning Director ( DATE: October 26, 2015 BACKGROUND: The City recently approved a contract with the firm VHB for the creation of a Community Redevelopment Agency (CRA). The contract calls for the creation of a Technical Advisory Committee (TAC) to assist the City and VHB with the CRA Study. Staff would like to suggest a 15 member committee with 10 members appointed by the City Commission. The contract states the T AC' s role is to: • Represent the community and guide the establishment of the Atlantic Beach CRA Plan • Provide input and refinement for the identification of redevelopment issues and opportunities • Assist in the evaluation and selection of the CRA boundary • Assist in the development of the goals, objectives, and benchmarks for implementing the CRA Plan • Participate in Community Workshops • Recommend the draft plan to City Commission • Identify issues to be addressed by the CRA Plan Ideally, the 15 members will represent a broad cross-section of technical experts, residents, business owners, and stakeholders. Staff has had discussions with several prospective members of the T AC, and the interest level and enthusiasm has been strong. Staff has five recommendations for members ofthe TAC; John Bryan (Beaches Chamber), Bob Kosoy (FOOT), Donna Rex (Beaches Habitat), Josh Ashby (Fleet Landing) and Matt Schellhorn (Navy Liaison). The remaining members can be nominated by the City Commission. Staff has a list of possible members of the TAC to be considered by the Commission. However, this is by no means a comprehensive list of possible candidates. Rich Trendel-Petra Management Bishop Percy Golden-Holy Church of the Living God Michael Hoffmann-resident Jim Gilmore-Infinity Global Solutions Brian Burke-Planner and Landscape Architect Wanda Martin-Francis Avenue Resident Atillio Cerqueira-Mayport Corridor Business and Property Owner Chris Rule-resident Chris Lambertson-Residential Home Building Susan Green Fairbairn-Planning Consultant Tim Anderson-Attorney BUDGET: None. AGENDA ITEM# 3B DECEMBER 14, 2015 RECOMMENDATION: 1.) Create CRA Technical Advisory Committee, with a role as stated in this staff report. 2.) Consider nominees for TAC Committee to provide support to the CRA consulting team for the duration of their contract. The CRA consulting team will provide a final report to the City Commission. ATTACHMENTS: None .. REVIEWED BY CITY MANAGER: __ ':Pz~c_:_,_I/;___,~="'-L-=~-~~=\,----------- Ci ty of Atla ntic Bea ch Major Publ ic Works Proj e cts FY15/16 -Stat us 12/1/15 Proj ect Na me Budget Pr oject Acti vity N otes Utili t ies Effluent Outfall Replacement Design complete . DEP & ACOE permits received. This is replacement of the end of the beaches combined $320,000 Awaiting permit from Coast Guard effluent pipeline and is shared by the 3 beach Cities Atlantic Blvd Waterline Upgrade $100,000 Design only Waiting on water model completion Update Water System Model $30,000 Initial model built. Calibration has started. Well Logging -6 wells Not started This is a down hole check of the structural $130,000 integrity of our drinking water wells. Replace Water Main on Seminole Rd. Design underway -part of Seminole Road Design 95% complete From Atlantic Blvd. to S-Way $700,000 Streetscape project WTP2 North Fence Replacement $10,000 Pricing Replace Seaspray water services Work needed because of recurring line breaks and $100,000 Formal bids due 12/2 accompanying outages Sewer Line rehab Sea Oats $200,000 Not started Potential grant may supplement Phosphorus treatment Improvements Received grant to offset portion of cost. WWTP Preliminary engineering Report completed. $225,000 Contracting for engineering design underway. 2 repairs Gravity Outfall to ICW $30,000 Not started Combined Plant Renewal and Packaging and bidding for potential economy. Contracting for engineering support underway. replacement S27&,ooo Completed fee negotiation for consultant Soft Starts WTP 1,2,3 support. Chlorine AutoControl $10,000 Control Bubbler System $31,000 L5 Control Panel $15,000 L5 ABCD Softstarts $19,000 Replace Kruger Disks $55,000 2 new Influent Screens $6,000 Repl Eff Pump ##2 $20,000 Repl RAS Pump $50,000 Replace Influent Pump $50,000 $22,000 Parks Projects Russell Park Renovation $160,000 Swing set to be installed 12/7 Other improvements being planned. Grant may supplement funding Bull Park Improvements $35,000 Pricing fence & swing Landscaping underway Twin lake Parks Des ign $25,000 Design only Concept options design started Marsh Multipurpose Path $540,000 ACOE permitting for wetland mitigation $50% FIND Grant funded. 95% design complete underway. Working MOU with COJ . Vet Park Playset Replacement $40,000 Pricing Pub lic Works Projects Semino le Road Improvements $900,000 Design 95% complete Bidding in Spring Francis Avenue Drainage $650,000 $100% CDBG funding. Received CDBG Contract Anticipate start of construction about 1/2/16. Improvements 11/20 Beach Renouri shment $0 Scheduled for summer of 2016 100% paid with Federal and Co unty funds 2016 Resurfacing Program $330,000 Borings complete. Contracti ng for construction Will include resurfscing of Seminole from Plaza to cui d e sac. Construction 1st quarter of 2016 Ahern Bike Plaza $15,000 Installation by City forces in 1st quarter of 2016 Bike racks re ceived. near lifeguard station. Atlantic Blvd Bike Plaza $50,000 Negotiating with property owner for location. Design not started. She r ry Safe Route to School Sidewalk $0 8' sidewalk a long Sherry & Seminole from Ahern Design & survey recently started. Neighborhood meeting to 17th . Design and construction f u nded by DOT . sched uled for 1st quarter of 2016. Construction scheduled for second half of 2017. Police Building $2,892,700 Permitting Construction pricing to start in December City of Atlantic Beach AGENDA ITEM# 4A FINANCIAL REPORT DECEMBER 14,2015 October 2015 Cash Balances Prior Current Dollar Percent Fund(s) 09/30/15 10/30/15 Change Change General $ 7,072,487 $ 7,176,015 $ 103,528 1.46% Tree Replacement 18,955 18,955 (0) 0.00% Convention Development Tax 103,297 104,319 1,022 0.99% Local Option Gas Tax 170,386 194,994 24,608 14.44% Better Jax 1/2 Cent Sales Tax 574,510 574,510 (0) 0.00% Police Training, Forfeiture, Grants, etc. 138,947 127,281 (11,666) -8.40% Capital Projects 2,738,086 2,764,336 26,250 0.96% Utility 6,150,832 6,368,338 217,506 3.54% Sanitation 398,424 414,977 16,553 4.15% Building Code Enforcement 405,228 405,228 (0) 0.00% Storm Water 1,786,912 1,786,912 0 0.00% Pension -Police 68,610 13,943 (54,667) 0.00% Pension -General 68,974 68,974 (0} 0.00% Total $ 19,695,649 $ 20,018,782 $ 323,133 1.64% Total Restricted Cash 7,280,532 Total Unrestricted Cash $12,738,250 Cash and Investments Prior Current Dollar Percent Account 09/30/15 10/30/15 Change Change Bank of America -Depository $ 3,919,567 $ 4,230,511 $ 310,944 7.93% Alliance Limited Duration High Income A 1 '189,005 (1,189,005) -100.00% Delaware Diversified Inc. 2,483,596 (2,483,596) -100.00% Delaware Limited-Term Diversified Inc A 2,488,868 2,488,868 #DIV/0! Guggenheim Floating Rate Strategies Fund 4,165,322 ( 4,165,322) -100.00% Global X Gold Explorers ETF 4,168,445 4,168,445 #DIV/0! lnvesco Floating Rate A 727,801 727,863 62 0.01% Voya Floating Rate 4,166,004 (4,166,004) -100.00% Voya Short Term Bond Fund Class A 4,167,119 4,167,119 #DIV/0! Lord Abbett St Duration Inc A 3,011,218 (3,011 ,218) -100.00% MSSB Money Market/Cash 7,168 4,232,821 4,225,653 58949.74% SBA -Florida Prime 22,817 5 (22,812) -99.98% Cash on Hand 3,150 3,150 0.00% Subtotal $ 19,695,649 $ 20,018,782 $ 323,133 1.64% Police Pension Investments $ 8,783,271 $ 8,794,768 $ 11,497 0.13% General Pension Investments 14 934,592 15,616 407 681 814 4.57% Subtotal $ 23,717,864 $ 24,411,175 $ 693,311 2.92% Total $ 43,413,512 $ 44,429,957 $ 1,016,445 2.34% AGENDA ITEM# 4A City of Atlantic Beach DECEMBER 14, 2015 FINANCIAL REPORT October 2015 Revenues Annual YTD YTD Dollar Percent Fund I (Footnote) Estimate Estimate Actual Variance General $ 11,762,799 $ 980,198 $ 752,432 $ Convention Development Tax 96,307 8,024 8,939 Local Option Gas Tax 461,611 38,467 40,441 Better Jax 1/2 Ct Sales Tax 790,128 65,843 55,432 Police Training, Forfeiture & Grants 89,150 7,427 1,528 Grants 650,000 54,166 Capital Projects 855,000 71,248 47,083 Utility 8,335,711 694,629 657,032 Sanitation 1,840,330 153,359 164,129 Building Code Enforcement 439,134 36,591 35,100 Storm Water Pension -Police Pension -General 875,708 72,975 72,216 1,530,544 127,544 440,808 2,336,217 194,684 799,965 Total $ 30,062,639 $ 2,505,155 $ 3,075,105 $ Analysis of Major Variances In general, the major variances are created when the actual funds received-to-date are different from the percentage of the budget elapsed-to-date. Highlighted variance explanations follow: General Fund revenues show a net decrease of $227,766. Most of this decrease is due to the timing of receipt of ad valorem taxes, the majority of which are received in late November and December, and the quarterly reimbursement by COJ for lifeguard/beach maintenance and mutual aid assistance. These decreases were partially offset by local business tax receipts; and timing of the receipt of the annual County allocation of business tax receipts; and the annual 10% true-up of the prior year's JEA franchise fees. Pension Funds reflected significant, positive variances this month, $313,264 and $605,281, respectively, from the increased value of investments. (227,766) 915 1,974 (10,411) (5,899) (54, 166) (24,165) (37,597) 10,770 (1 ,491) (759) 313,264 605,281 569,950 Variance -23.24% 11.40% 5.13% -15.81% -79.43% -100.00% -33.92% -5.41% 7.02% -4.07% -1.04% 245.61% 310.90% 22.75% AGENDA ITEM# 4A City of Atlantic Beach DECEMBER 14, 2015 FINANCIAL REPORT October 2015 Expenses Annual YTD YTD Dollar Department Estimate Estimate Actual Variance Governing Body $ 40,384 $ 3,362 $ 2,958 $ 404 City Administration 2,544,554 212,008 212,451 (443) General Government 587,118 48,909 28,555 20,354 Planning and Building 607,232 50,586 38,628 11,958 Public Safety 9,414,454 784,486 420,052 364,434 Recreation and Special Events 574,568 31 '161 26,908 4,253 Public Works 8,491,734 707,581 229,733 477,848 Public Utilities 10,277,628 856,408 380,852 475,556 Pension -Police 621,607 51,795 55,851 (4,056) Pension -General 986,941 82,242 307,331 (225,089} Total $ 34,146,220 2,828,538 1,703,319 $1,125,219 Annual YTD YTD Dollar Resource Allocation Estimate Estimate Actual Variance Personnel Services $ 10,198,510 $ 849,765 $ 738,241 $ 111,524 Operating Expenses 11,380,871 948,265 754,154 194,111 Capital Outlay 8,954,744 729,510 76,686 652,824 Debt Service 1,964,401 163,696 1,276,444 (1,112,748) Grants and Aids 36,820 3,067 3,067 Transfers 1,610,874 134,235 134,238 (3} Total $ 34,146,220 $ 2,828,538 $ 2,979,763 $ (151,225) Analysis of Major Variances In general, the major variances are a result of timing differences created between the percentage of budget elapsed-to-date and actual expenditures. Highlighted variance explanations follow: Public Safety reflected a $364,434 positive variance due primarily to the timing of capital expenditures related to the new Public Safety building. Public Works had a positive variance of $477,848. Most of the variance is the result of project activity budgeted that has not been started/completed -see Project Activity Schedule. Public Utilities had a positive variance of $475,556. Most of the variance is the result of project activity budgeted that has not been started/completed -see Project Activity Schedule. Pension-General shows a negative $225,089 variance for the period. In October, a payout of $207,381.11 was made to the estate of Marcia G. Baker. Capital Outlay had a positive variance of $652,824. Most of the capital and project expenditures occur in the middle to latter part of the fiscal year. Debt Service reflects a negative variance of $1,112,748, this was the result of the largest annual debt payment being made in October. Percent Variance 12.02% -0.21% 41.62% 23.64% 46.46% 13.65% 67.53% 55.53% -7.83% -273.69% 39.78% Percent Variance 13.12% 20.47% 89.49% -679.76% 100.00% 0.00% -5.35% AGENDA ITEM# 4A City of Atlantic Beach DECEMBER 14, 2015 FINANCIAL REPORT October 2015 Project Activity-Current Year Activity Only Project YTD YTD Project Name Number Budget Actual Encumbrances Balance Status Public Safety: NEW POLICE BLDG-DES/CONST PS1501 3,026,667 133,967 2,892,700 $ 3,026,667 $ $ 133,967 $ 2,892,700 Public Utilities: INLINE VALVE INSTALLATION PU1404 16,355 16,355 (0) D EFFLUENT OUTFALL REPLCMT PU1408 2,625 2,625 I WELL LOGGING-6 WELLS PU1501 130,000 130,000 s UPDATE MODELS PU1502 23,442 23,442 I EFF OUTFALL@ SHERMAN PT PU1504 320,000 320,000 I WETWLL LINE-MIM COVE LS PU1505 13,954 13,954 (0) I WETWELL LINE-FAIRWAY V LS PU1506 14,141 14,141 0 I NORTH FENCE REPLACE WTP2 PU1601 10,000 10,000 E SOFT STARTS -WTP1, 2 &3 PU1602 48,000 48,000 A CHLORINE AUTO CONTROL VAL PU1603 31,000 31,000 A CONTROL BUBBLER SYSTEM PU1604 15,000 15,000 A REPLACE SEASPRAY H20 SERV PU1605 100,000 100,000 A ATLANTIC WATER MAIN REPLA PU1606 100,000 100,000 E SEWER SYSTEM REHAB SEAOAT PU1607 200,000 200,000 E CONTROL PANEL LIFT STA WW PU1608 19,000 19,000 A SOFTSTARTS LIFT ST. ABC&D PU1609 55,000 55,000 A 2 POINT REP. EFF GRAV ICW PU1610 30,000 30,000 E PHORPHOROUSTREATMENTFAC PU1611 225,000 225,000 I REPLACE DISKS KRUGER DISF PU1612 6,000 6,000 A INFLUENT SCREENS (2) PU1613 20,000 20,000 A REPLACE EFF PUMP #2 PU1614 50,000 50,000 A REPLACE RAS PUMP & MOTOR PU1615 50,000 50,000 A REPLAC INFLUENT PUMP WWTP PU1616 22,000 22,000 A Subtotal $ 1,501,517 $ $ 70,517 $ 1,431,000 Parks Maintenance: RUSSELL PK RENOVATION PM1501 233,180 72,642 160,538 I DONNER PK PLAYGRND LIGHTS PM1503 6,500 6,500 E BULL PK PLAYGRND EQUIPMT PM1504 35,000 (0) 35,000 I DUTTON ISLE RD IMPROVMENT PM1505 25,000 25,000 E Subtotal $ 299,680 $ $ 79,142 $ 220,538 Public Works: SALTAIRISTURDIVAN SIDEWLK PW1406 32,090 2,080 30,010 0 I SEMINOLE STREET SCAPE PW1407 976,974 26,973 950,001 D Marsh Project Ped Path PW1408 56,504 56,504 1 I SALTAIR DRAINAGE UPGRADE PW1411 61,707 4,000 57,706 1 I SE SEMINOLE RD DRAIN IMPR PW1412 650,000 650,000 D BIKE RACKS & STREET LIGHT PW1501 6,789 6,789 I FRANCIS AVE DRAINAGE IMPR PW1502 650,000 650,000 I CH PARK LOT LIGHTS-LAST PW1504 9,554 9,554 (0) I TOWNCENTER IMPR DECK & BR PW1601 40,000 40,000 E VET PARK PLAYSET PW1602 40,000 40,000 E Subtotal $ 2,523,618 $ 12,869 $ 180,747 $ 2,330,002 Total $ 7,351,482 $ 12,869 $ 464,373 $ 6,874,240 Status Key A -Bid/RFP Advertised I -Project In-progress 8 -Bid Awarded N -Complete/Non-Capital C -Project Completed R-Re-budget Next Fiscal Year OR Re-Evaluated D -Design Completed S -Staff Researching DE -Deferred X -Project Cancelled E -Design Phase CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA JTE M # 48 DEC EMBER 14,2015 AGENDA ITEM: Electrical Contractor SUBMITTED BY: Douglas E. Layton, PE Public Works Director DATE: 11/20/15 BACKGROUND: 2 bids for the Electrical Contractor, Annual Service Contract were received on 11/4/15. The lowest responsible bid received was from Limbaugh Electric. The other bidder is B&G Refrigeration. The bid is primarily for electrical repairs or minor improvements that cannot be performed by City forces. We are not limited to using the selected contractor and may select multiple contractors. Limbaugh Electric currently provides these services to the City in a satisfactory manner under a previous bid. B&G has also performed satisfactory electrical work for the City includ ing extensive work on our HVAC equipment. It is desired to award the bid to both bidders to allow flexibility in operations by having two contractors available for support . BUDGET: The actual cost to be awarded under this contractor is unknown. Tasks will be awarded under the City's purchasing policy as each need arrives. The cost expended under this contract in FY 2014/15 was approximately $95,000. It is anticipated that costs in future years will be similar. RECOMMENDATION: Approve the award of Bid no . 1516-04 "Utility Contractor, Annual Service Contract" to Limbaugh Electric and B&G Refrigeration . ATTACHED: Bids & Bid Tabulation REVIEWED BY: ~?f. i/t2-P'l _ __;;:;:fC42'fL ... BID # 1516-04 City of Atlantic Beac h RE-BI D: Annual Contract for Electrical Troubles hooting, R epai rs and Installation Wednesday, November 04, 2015 Required Documents B&G Refrigeration Limbaugh Electric Submission in Triplicate X X Document Requirements Checklist X X Bid Form -Completed X X Insurance Certificate X X Drug Free Workplace X X Public Entity Crime Statement X X New Vendor Information Form X X W-9 Form X X References (3) X X Business Tax Receipt X X Master Electrician Cert. by N. FL Building Trades Assoc. X X 11-'root on Master f::lectnc1an graduation from state approved NO X apprenticeship program & training in industrial electricity Proof of 5 Years Experience with Water/Wastewater Facilities NO X Documentation of Receipt of Any Addenda X X Total Hourly Cost for Project (D+F =hourly plus overhead & 17 5.23 $121.55 profit) Proposed Mark-up on Material 18% 30% Award of Bid based on Department Analysis and Commission Approval ANNUAL CONTRACT A GENOA I TEM # 48 DECEMBER 14,2015 ELECTRICAL TROUBLESHOOTING, REPAIR AND INSTALLATION BID SUMMARY FORM -BID NO. 1516-04 DESCR TPT TON A Ma ster Electric ian(/ hour at regular hour rate) $ ~1¥50 B Ex perienced Electric ian (1 h our at regular ho ur rate) $ 35~(}0 I c Elec trici an 's He lpe r (I hour at regular hour rate) $ rJ-fl/ LV D Subtota l (To/a/ Sum A thru C) $ q~J,SO E Over head & Profit Rate% /5Cfo ~I ~% F Cos t for Overhead & Profit ($) (= D x E) $ 0~~-0~ ..-- TOTAL COST("" D +F) $ ;0'/~SS G Proposed Mark-up on Mate ria l /.}0 % BIDDER'S INFORMATION: Ufhb(l;v1 ~educJ C&tttaJ,, In ~, BIDD ER BIDDER ADDRESS S lGNAT RE [li!£~1 dJr,~ 1Ym ... BUSINESS TELEPHONE qolf -~~ q_ tfJ o~ IV/ ~D'I {, DATE Pag e -6 - ANNUAL CONTRACT AGENDA ITEM # 4D DECEMBER 14,2015 ELECTRICAL TROUBLESHOOTING, REPAIR AND INSTALLATION BID SUMMARY FORM-BID NO. 1516-04 DESCRIPTION A Master E lectrician (1 hour at regular hour rate) B Ex perie nce d E lectrician (1 h our at regular hour rate) c Electriciat1's Helper (1 hour at regular hour rate) 0 Subtotal (total Sum A thru C) E Overhead & Profit Rate % F Cost for Overhead & Profit ($) (= D x E) TOTAL COST(= D +F) G Propos ed Mark-up on Material BIDDER'S INFORMATION: 0!G &fcitae(a-f-ioYI Co-1 k B IDD ER J 3'1~0 \6._t~.E.12D BIDDER ADDRESS J~NVIUE, fL, 8?-dt.k, TITLE $ 1jd.. 50 $ ~J.50 $ if~.s-o $ ILt~-~o /8 $ ~(.f. '1.3 $ )-:f&S.J 3 ;g C ITY , STATE AND ZIP CODE qol.\-..-(o).D~ OO<t\ Cj 0'-i .... b ')..,0 _q 816 BUSINESS TELEPHONE BUSINESS FAX % % ~-~-j~-----------vo.-1-ri c\L~ \,j refl;jera.+l' 011. c..o~ EMAIL Page -6- Call to order MINUTES Board Mcmbc •· Review Committee Meeting December 1, 2015 5:00p.m. AGENDA ITEM #SA DECEMBER J4, l015 T he meeting was called to o rder at 5:15 p.m. by Commissioner Jimmy Hill. Jn a llendance were Co mmissioner Jimmy Hill (Chairman), Members Jerry Johnson, Solomon Rrolman, Code Enforcement Board C ha ir Brea Paul and C ity C lerk Donna Bartle. A lso in attendance wa s Finance Director Russe ll Caffey. 1. Approval of the mjnutes ofthc BMRC mee ti ng of October 14,2015. Motion: Approve minutes of th e Board Member Review Committee m eeting of October 14, 2 01 5 . Moved by Brotman, seconded by Johnson Motion carried unanimo u sly 3. Discuss the cuJTent members of the Community Development Board whose terms expire o n 12/31/15 and are interes ted in reappointment. T h e Committee decided to address reappointments of cunent members Unda Lanier a nd Patrick Stratton prior to addressing new appoi ntments, so a portion of Item 3 was taken out of order and addressed at this time. Motion: l~ccommcnd reappointing Linda Lanier and Patricl< Stratton to serve an additional term as rcgul:tr m em be rs o n the Com munity Development Board for the tcnns en din g 12 /31/201 7. 2. Jntervicw the new candidates for conside rat ion to the Board/Committcc(s) indicated . A Mike Paschall (for Community Development Board) The Committee interviewed candidate Mike Paschal l. The Committee offered the oppottunity to ask questions and the Committee responded to those questions. 4. Make recommendation s on filling tluee regular upcoming vacancies and two a lternate vacancies on the Community Development Board for terms beginning January I, 20 16 and ending 12/31/20 17. Extra tim e was avail ab le between t he two inte rvi.ews, so the Committee decided to discuss the re m ain ing candidat es for th e Conununity Development Board and make t he recommendations. Cit y C lerk Bartle advised the Comm ittee that Mr. Vincent has withdrawn his appli cati on. They discussed the applicants, Susan Carr, S teven Mandelbaum, Richard Rcichlcr and Mike Paschall, for cons ideration to the Community Deve lopment Board . It was noted that Ms. Pau l is being considered for a vacancy on the Comm ission, so if s he is chosen for tha t, she wo uld need to vacate h er scat on the Community Development Board which would then need to be fi ll ed by a new a pp l icant. T he Committee decided to add ress the possibility of an additiona l vacancy as well as the one regular vacancy and two a lternates. Motion: Recommend nppointing Richard Reichlcr as a regula r member of the Comm unity Development Boar·d for the term beginning Janu ~uy 1, 2016 and e nding December 31, 2017. Moved by Brotman, seconded by Paul Motion carried unanimously AGENDA ITEM# SA DEC EMBER 14,201 5 Motion : R eco mm e n d app o inting S t even Mande lba um as an a lte rn ate m ember· o f t h e Com mun ity Devel o p ment Boaa·d for th e t e r m begi nning .Ja nu a n • J , 20 16 a n d e ndin g D ecem be r 3 1, 2017, a nd if a regular mem ber vacancy occurs w ithin 60 d ays, recom mend t h a t h e be appoi nted a s a r egular mem ber to f ill t h at vaca n cy. Moved by Brot man, seco nded by Ui ll Motion carr ied unan im o u s ly Mo ti o n : Reco mm end app o inting .J ud y Wo r k m a n as an a lte rn a t e m e m ber of t h e Community Develo p m e n t Boa rd fo r the t erm b eginni n g ,Ja n u a r y J , 2016 a n d e ndi ng December 3 1, 20 17. Move d by Brotman , seconded by Hill Motion c arr ied una nimou s ly Moti o n: S h o uld S t even Mand e l baum ch a n ge fro m a l tern ate t o regu lar m e m ber of t h e Board, recom m e nd a p p oint ing S u san Carr to be t h e a lternat e m em b er. Move d by Br ot man, seco nd ed by H i ll Motion carded una nim o u s ly 2. Inte rv iew the new cand idates fo r co nsid eratio n to the Board /Co mmittee(s) in d icated. (co ntinu ed) B. Jenni fer Lada (for Pension Boa rd ) T he Co mmittee interviewed th e candid ate, Je nnife r Lada. Th e Co mmittee offered th e opp01t unity to ask qu es tions and the Committee respo nd ed to those qu es tio ns. 5. Di scuss th e fo ll owing two ca ndid ates for th e Ge nera l E mp loyees' Pension Boa rd of Trustees and make a reco mm end at ion on fi ll in g one vaca ncy beg innjn g immed ia tely to a f ou r year term . A. Ala n Gleit (interested in reappo intm ent) B. Jennifer Lada (new appl ica nt) Th e Committee d isc ussed the two ca nd id ates and made th e fo ll owing recom mend ations. Motio n : Reco mm e n d reap p o inti n g A la n G lcit to s erve a n a ddition a l t e rm o n t h e Gen er a l E mployees' Pensio n Board of T rus t ees. Mot ion : R e comm end Jennifer Lada to b e "on d eck" for a ppoin tment to fill a fu t u re vacan cy o n either Pen sion Boar d fo r a vacan cy occutTing within th e n ext 12 m onth p e r iod. Adjou rnme nt There being no ot her bus in ess, th e mee ti ng adj ourn ed at 6:00p.m . Jimmy Hi ll C hairm an Drafl-Minut e~· of th e Board Memb er Rev ie111 Co nnni(le e Mee ling on December I, 2015. Page2 of2 CITY OF ATLANTIC BEACH BOARD I COMMITTEE MEMBER APPLICATION FORM AGENDA ITEM# SA DECEMBER 14,2015 Please check (-../) the box beside each Board or Committee that you are applying to serve on. If you check more than one, please rank your interest in each board I committee by order of priority. (A summary of each board/committee is available on page 2 of this form.) Code Enforcement Board Pension Board ofTrustees Cultural Arts and Recreation Advisory Committee _L Community Development Board Board Member Review Committee DATE:'"JC,"-5""1 2o1S" APPLICANT'S NAME: /2.;c~,1 ,...J. J. (2.e,~c..L..,/r;._r ADDRESS: j!_o2..5'"' /3ec.._c...L ffvli!..M\d2 .. ~ /H:J., ... h(. /Je.<......._Ll h.. '32-2-3 ~ DAYTIME PHONE: ~a'f--5~7/-y'u ca .. ..-- E-MAIL ADDRESS: 0 ·~L re'"" LJe_ ,.-e e.,~J c..o1..., EVENING PHONE: c;oy-2-'IZ..-opj FAX: c:, D i ·-2.-7"' t. _, o s-o I Please explain any employment experience, board/committee experience, and/or community volunteer experience relative to the board/committee applying for. R.eq,"Y+ 17 a.±i r'e! -rJ'f MO :>+ ..-~c-.,.+ r:e/e~,~ n.± e,...pl.,'f nc.~J e"f'pe,..:,~,..c.-c. w ... ~ q_:S G7!\+.v-u lle.c 0 { R.<\y~ 1'>1 e.,.-,-;:,...('. I~ f<e•""\ l fEs-i-~4 D !1.-'"i §I::, ...... trQI"'\ ·zoo f, ..• 'LC i 'J ..., L.ce. -r:: ;j~i·nLJ. rc>., .. J..,_...,s,..-.!. b'\<J1•t/~-J14 of fk (!! .... J. de.,re./c::p,....bo--f PerJ.:Jie-Mc.4 ~ pco(-'.SS, ,n.J..,J.;;.._-:j .&.&.d, sh-k1 <t ..... J }ac:.""-1 ~n~·Hi.:....~ c,,...."'J. .-e.~:a:o~. .... i·..-.'J).-. .. 1 R ec..o~""'~..,j"~ ct deJi d 12{h'""" e;.. -1-? ()j j'i' .d--s I r)'\ In '1 I y "1 ... -c-l ~ "> <1 ce s ~ J-e ... J <J -f dB ) r htruCe Please provide a brief explanation of your interest or any special qualifications you have in this field and your reasons for wishing to be appointed to this board/committee. X: bel\~v-<--fb,.,+ T L9"'-'M.A-L_ •'"tc.rJ""-"-J •W'-·j ,,.,eiJ ... ~$<""-rcLJ u~+r: bv.-b ; ..... .s h ±L~ &o .• -.rd. ,,., ~,h e.+h·d fc c .. ff !1 fk. c,:.k.1' ,. /c. .... d de,r.:.Jup'V"t-n..+ n::jvj"'-J;o,.._.s (h c.. ..f<t;,-c:......_d C"''"''$'.5bl'l.+ JM9nn ... r;,~o .. /r& ~ we//-6e ~n.:!J o-f~ j1.c. e,.../·ir-e c (fy>1t"YYv h,· .£, t;l s M i p C;t"1c. ..-7 o b::J t d-i~~. Please return completed form to Donna L. Bartle, City Clerk, 800 Seminole Road, Atlantic Beach, FL 32233 PLEASE NOTE: Members of the Code Enforcement Board, Community Development Board and Pension Board of Trustees are required to file Statement of Financial Interest Forms. Also, information regarding "Conflict of Interest'' is provided on page two of this application. This application will expire two (2) years after date of submittal. AGENDA ITEM# SA DECEMBER 14,2015 CITY OF ATLANTIC BEACH BOARD I COMMITTEE MEMBER APPLICATION FORM Please check (...J) the box beside each Board or Committee that you are applying to serve on. If you check more than one, please rank your interest in each board I committee by order of priority. (A summary of each board/committee is available on page 2 of this form.) § Code Enforcement Board Pension Board of Trustees · Cultural Arts and Recreation Advisory Committee DATE: 2/5/2015 APPLICANT'S NAME: ADDRESS: 906 Stocks St Atlantic Beach Florida 32233 DAYTIME PHONE: 301 602 7215 ----------------------- E-MAIL ADDRESS: steve.mandelbaum@gmail.com ~ Community Development Board LJ Board Member Review Committee Steven Mandelbaum EVENING PHONE: ------------------ FAX: ____ ~------------------- Please explain any· employment experience, board/committee experience, and/or community volunteer experience relative to the board/committee applying for. While living in Maryland, I worked with the home owners association to establish community by-laws that protected and enhanced and protected neighborhood and did not violate any existing city code. This expericne has given me greater insight into working on a committee for the greater good of the neighborhood. Please provide a brief explanation of your interest or any special qualifications you have in this field and your reasons for wishing to be appointed to this board/committee. I am currently a home owner in Atlantic Beach. I am interested in perserving the character and beauty of the city. This board is an intergal part of acheiving that goal. Additionally, I am interested in serving the greater good of the city. Please return completed form to Donna L. Bartle, City Clerk, 800 Seminole Road, Atlantic Beach, FL 32233 PLEASE NOTE: Members of the Code Enforcement Board, Community Development Board and Pension Board of Trustees are required to file Statement ofFinancial Intei"est Forms. Also, information regarding "Conflict of Interest" is provided on page two of this application. This application will expire two (2) years after date of submittal. 1 AGENDA ITEM# SA DECEMBER 14, 2015 CITY OF ATLANTIC BEACH Received BOARD/COMMITTEE MEMBER APPLICATION FORM Please check (..J) the box beside each Board or Committee that you are applying to serve on. one, please rank your interest in each board I committee by order of priority. DEC 2 2 2014 If you check more than (A summary of each board/committee is available on page 2 of this form.) Code Enforcement Board Pension Board of Trustees Cultural Arts and Recreation Advisory Committee . I DATE: /~"!J£C. t£/ APPLICANT'S NAME: ADDRESS: I I s Office of City Clerk Community Development Board Board Member Review Committee DAYTIME PHONE: ('Joy) <i?s-3-(.;, 777 EVENING PHONE: -----"":S'-'-.)#t-'---'-'t:....__ __ E-MAIL ADDRESS: ~b uJ o-e./L~C/-1\ @yd./too' FAX:----------- ...J CVf'\1 Please explain any employment experience, board/committee experience, and/or community volunteer experience relative to the board/committee applying for. Please provide a brief explanation of your interest or any special qualifications you have in this field and your reasons for wishing to be appointed to this board/committee. :r cles.lrtf.. ~ b-e: ,v\eo/J~ ~~ rvti /oc~l CiC5'MNuv..-~+cr, Please return completed form to Donna L. Bartle, City Clerk, 800 Seminole Road, Atlantic Beach, FL 32233 PLEASE NOTE: Members ofthe Code Enforcement Board, Community Development Board and Pension Board of Trustees are required to file Statement of Financial Interest Forms. Also, information regarding "Conflict of Interest" is provided on page two of this application. This application will expire two (2) years after date of submittal. Call to order MINUTES Board Member Review Committee Meeting December 1, 2015 5:00p.m. AGENDA ITEM# SB DECEMBER 14, 2015 The meeting was called to order at 5: 15 p.m. by Commissioner Jimmy Hill. In attendance were Commissioner Jimmy Hill (Chairman), Members Jerry Johnson, Solomon Brotman, Code Enforcement Board Chair Brea Paul and City Clerk Donna Bartle. Also in attendance was Finance Director Russell Caffey. 1. Approval ofthe minutes ofthe BMRC meeting of October 14,2015. Motion: Approve minutes of the Board Member Review Committee meeting of October 14, 2015. Moved by Brotman, seconded by Johnson Motion carried unanimously 3. Discuss the current members of the Community Development Board whose terms expire on 12/31/15 and are interested in reappointment. The Committee decided to address reappointments of cmTent members Linda Lanier and Patrick Stratton prior to addressing new appointments, so a portion of Item 3 was taken out of order and addressed at this time. Motion: Recommend reappointing Linda Lanier and Patrick Stratton to serve an additional term as regular members on the Community Development Board for the terms ending 12/31/2017. 2. Interview the new candidates for consideration to the Board/Committee(s) indicated. A. Mike Paschall (for Community Development Board) The Committee interviewed candidate Mike Paschall. The Committee offered the opportunity to ask questions and the Committee responded to those questions. 4. Make recommendations on filling three regular upcoming vacancies and two alternate vacancies on the Community Development Board for terms beginning January 1, 2016 and ending 12/31/2017. Extra time was available between the two interviews, so the Committee decided to discuss the remaining candidates for the Community Development Board and make the recommendations. City Clerk Bartle advised the Committee that Mr. Vincent has withdrawn his application. They discussed the applicants, Susan Carr, Steven Mandelbaum, Richard Reichler and Mike Paschall, for consideration to the Community Development Board. It was noted that Ms. Paul is being considered for a vacancy on the Commission, so if she is chosen for that, she would need to vacate her seat on the Community Development Board which would then need to be filled by a new applicant. The Committee decided to address the possibility of an additional vacancy as well as the one regular vacancy and two alternates. Motion: Recommend appointing Richard Reichler as a regular member of the Community Development Board for the term beginning January 1, 2016 and ending December 31, 2017. Moved by Brotman, seconded by Paul Motion carried unanimously AGENDA IT E M #SO DECEMB ER 14,2015 Motion : R ecomme nd appointin g S t even M and e lbaum a s an a lte rna t e m e mbe r o f the Co mmunity Developme nt Bo ~trd fo r the t erm b eginnin g J a nua ry t, 2 01 6 and ending D ec embe a· 31 ,2017, and if a regular m e mbea· vacancy occurs within 6 0 d ays, r e co mm e nd t hat h e b e appointed as a reguln r m e mbe r to fill that v a c ancy. Mo ved by B rotm an, seco nded by Hill Motio n can ·ied una nimous ly Mo tion: R ecomme nd a ppointing Judy Workman a s a n a ltel'na te m e mber of the Community D evelopment B oard for th e t erm beginning J a nuary 1, 2 0 16 a nd ending D ecember 31 ,20 17. Moved by Brotm an , second ed by I I i ll M otion cat·ricd unanimous ly Motion: S h o uld S t even Ma ndelba um change from a lte rnate t o r e gul a r m e m ber o f the B oar d, r e co mme nd appointing S u sa n C arr to b e the alte rna t e m ember . Moved by B ro tm an, second ed by Hill M otion ca rried unanimou s ly 2. Inte rvi ew th e new cand idates for consid erati on to the Boa rcVCo mm itt ee(s) indi ca ted . (co nt inu ed) B. Jenni fe r Lad a (for Pension Bo a rd) Th e Co mmittee inte rviewed th e candid ate, Je n.nifcr Lada . The Co mmittee offered the o pportun ity to as k ques tions and t he Committee responded to t hose q uesti ons. 5. Disc uss th e fo ll owing tw o candid ates fo r the Ge neral Employees' Pens ion Board of Trus tees and make a reco mm end ation on fi ll in g one vacancy beginn ing imm edi ately to a f our yea r term. 1\.. Alan Glcit (interes ted in rea pp ointm ent) B. Jenn ife r Lad a (new appli ca nt) The Co mmittee di scu ssed the two ca ndid ates and mad e th e foll owing reco mm endati ons . M otion: R ecommend r e aupointinl! A lan G lcit t o serve an addition a l term on the G en e ral E mploy ees ' P e n s ion Bo a rd of T rus t ees. Motion : R ecommend Jennife r Lada t o b e "on d ecl<." f or appo int me nt to f ill a future vac a ncy on eithe r P ens ion Boa r d for a vaca n cy occu r ring w ithin the n ext 12 m onth p e riod. A djo urnme n t Th e re being no oth er bu s in ess, th e meetin g adj ourned at 6:0 0p.m. Jimmy Ilill Chai rman Drajl-Minllles of the Board Me mber l?e 11iew Comm irt ee Meeting on December 1, 2 015. Pagel ofl AGENDA ITEM: SUBMJTTED BY: DATE: BACKGROUND: CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT ORDINANCE NO. 20-15-135 AN ORDINANCE AMENDING THE OPE RATING BUDGET FOR THE CITY OF ATLANTIC .BEACH, FLORIDA FOR FISCAL YEAR BEGINNING OCTOBER 1, 2014 AND ENDJNG SEPTEMBER 30, 2015 FOR AMENDING THE GENERAL EMPLOYEE PENSION BUDGET TO PROVIDE FOR INC REASED RETIREME NT DISTRIBUTIONS ~ AND PROVIDING AN EFFECTIVE DATE. Russell Caffey \,--Y Directo r of F inance December 3, 20 15 A.GENDA ITEM #7A DE CEM BER 14, 2015 T he FY l5 budget for Service Pay for Genera l Employee Pensioners was budgeted $490,300. In J anuary there was a steep incr ease .in m o nthly payouts . The increase is a result of more pensioners' retiring and collecting during the fiscal year than was previous ly a nticipated. The lia bility for these payouts has been captllrcd by the City's Actuarial calc ul ation of pens io n li a bility . Staff is requ es tin g the required e nd o f year budget modification of $199,756 to fund the di stri butions. BUDGET: End ofyearbudget modification of$199,756 RECOMMENDATION: Approve O rd inance 20-lS -135 ATTACHMENTS: I. Ordinance 20-15-135 REVIEWED BY CITY MANAGER: ' .. -=:ez v C'he7 a4_,4 ORDINANCE NO. 20-15-135 AN ORDINANCE AMENDING THE OPERATING BUDGET FOR THE CITY OF ATLANTIC BEACH, FLORIDA FOR FISCAL YEAR BEGINNING OCTOBER 1, 2014 AND ENDING SEPTEMBER 30, 2015 FOR AMENDING THE GENERAL EMPLOYEE PENSION BUDGET TO PROVIDE FOR INCREASED RETIREMENT DISTRIBUTIONS, AND PROVIDING AN EFFECTIVE DATE. AGENDA ITEM# 7A DECEMBER 14, 2015 WHEREAS, the City Charter of the City of Atlantic Beach requires that the City Commission approve all budgetary increases and transfers at the fund level, and WHEREAS, the nature of budgetary systems and those day-to-day decisions affecting such budgetary systems require adjustments from time-to-time, and WHEREAS, the City is amending the operating budget to add net funds totaling $199,756 for the increase in the General Employee Pension Fund-Service Pay-Retiree. WHEREAS, additional payouts were required in Fiscal Year 2015 as more employees retired than were initially anticipated, therefore this line item must be amended in order to have sufficient funds appropriated within the City's Budget. NOW, THEREFORE, BE IT ENACTED BY THE CITY COMMISSION ON BEHALF OF THE PEOPLE OF THE CITY OF ATLANTIC BEACH, FLORIDA, that; 1. The Fiscal Year 2014/2015 Budget to be amended as follows: ~GENERAL EMPLOYEE PENSION FUND~ Expenses: General Employee Pension Fund Service Pay-Retiree Total Expenses: Fund Balance 2. This ordinance shall take effect immediately upon its adoption. Approved as to form and correctness: RICHARD KOMANDO, ESQUIRE City Attorney Mitchell Reeves Mayor I Presiding Officer ATTEST: DONNA L. BARTLE, CMC City Clerk $199,756 $199.756 <$199.756> AGENDA ITEM: SUBMITTED BY: C ITY OF ATLANTI C REACH CITY COMMISS ION MEETfNG STAFir REPORT AGI~NDA ITEM # 8A DECEMrJtR 14,2015 Reque st for use by exce pti on ( 15-U BEX-1 069) to permit esta b lishm e nt s for heavy automotive repa ir, tow ing servi ce or th e permanen t s torage of a uto mo biles, moto rcyc les, etc. within the Light rndus trial and Warehous in g (LlW) Zo nin g Distric t at 325 Mea ly Dri ve. Ocrek W. Reeves ~ " /J::)._.;. Pl ann er I '7 ' lf DATE: November 24,20 15 STRATEGIC PLAN LlNK: No ne BACKGRO"UNU: The appli ca nt is C hri s to ph e r Calkin s, w ith A+ Towi ng And Au to Body, w hi c h is c urre ntl y located in th e C ity of Jacksonv ill e at 2 152 Maypo rt Road. T he proposed busi ness pla n is to focus o n th e repa ir of luxu ry auto mobi les with a limi ted towi ng operatio n where towed ve hic les w ill be stored on s ite. Th e app li cant is req uired to ob ta in a Use-l3 y-Exccpt ion per Section 24-11 2(c)(5), whi c h states o ne is needed fo r, "establi shm ents fo r heavy automotive re pair, towing se rvi ce or th e pe rm a ne nt sto rage of automo bi lcs, motorcycles, tru cks and tra ctors, boa ts mach ine ry and eq uipment, farm equip ment and s imil ar ustls" wi thin the Ligh t In d ustria l and Warehousing zo nin g di stri ct. A Use-By-Exception is required for th ese types of uses be ca use t hey ca n po tentia ll y produ ce no ises and ca use visua l bli ght th at affect nea rb y properties. The si te is 0.3 acre prop e rty w ith n 4,500 square foot me ta l build ing with in the Ligh t Indu strial and Wa re housi ng Zo nin g Di str ict o n a corner lot. The property is full y fenced with a 6 foot chain lin k fence with two ent rances. Most of the property with in the fence is paved. The property is wit hin I SO feet of a sin g le famil y resident ial nei g hb o rh oo d, but is sepa rated by a nother bui ldin g. The applicant staled in t he ir appli cation that th ey wi ll s to re and di spose o r a ll used fluid s as required by the sta te and will not o perate a junk ya rd . At the Novembe r 17'11 Co mmunit y Developmen t Board meeti ng, ap pro val was recommended to the City Commi ss ion by a vo te of 6-0 w ith co nd itio ns th a t 1.) 'J'h c repair of ve hic les occ urs on ly within the bui ldin g; a nd 2.) No ve hi c les be parked or s to red o n the adjacent ri ght-of-way. BUDGET: None. RECOMMENDATION : Se t a Pub lic Hearin g o n J anu ary 12'11 for th e approva l of Use-By- Exception 15-UBEX-1069. ATTACHMENTS: Copy o f Co mmunity Deve lopmen t Board staff report; copy of 15- UBEX-I 069 appli cation. REVIEWED BY C ITY MANAGER: __ -n_~· ...:;..U-=~=-L-.!¢~....,#-=~=>o... ....... ----------- AGENDA ITEM CASE NO LOCATION APPLICANT DATE STAFF STAFF COMMENTS ~ OJ CITY OF ATLANTIC BEACH COMMUNITY DEVELOPMENT BOARD STAFF REPORT 4.A . 15-UB EX-1069 AGENDA IT EM #8A DEC EMBER 14,2015 Req uest f or use-by-exceptio n as permit t ed by Sectio n 24-112 (c)(S), to a llow establishme nts f o r h eavy a uto m o tive re p air, t o wing service or th e perm an en t s torage of a uto mobiles, m otorcycl es, etc. wit hin t h e Lig ht Indus trial an d Wa re ho us ing {LIW} Zoning Dis t rict at 325 Mealy Drive. 325 Mealy Drive A+ Towing and Auto Body October 7, 2015 DEREK W REEVES , PLANNER The a pplican t is Christo phe r Ca ll<jn s wi t h A+ T owing a nd Auto Bo d y. The s i te w ill prima rily be used as an auto m otiv e rep a ir s h o p wi th limi ted towing se r vi ce. Th e a pp licant h as s t a t ed th a t this w ill not b e a jun k yar d. Th e a ppli ca n t h as a lso s ta t ed tha t a ll sta t e laws r egarding o il a nd oth e r fluid waste w ill b e fo ll owed . Th e s ite is 0 .3 acr e prope r ty with a 4 ,5 00 s qu a r e foot m e ta l building w it hin th e Lig ht Ind ustria l a n d Wa r e ho u s in g Zoning Dis tri ct o n a co rne r lo t. The property is full y fe n ced with a 6 foot ch a in link fe n ce w i th two e ntra n ces. Most o f t h e property within th e fe n ce is p a ve d. The proper ty is w it hin 150 feet of a s ing le fa mily r esidentia l n e ig h borh oo d , but is sep arat ed by a no th er buil ding. AGENDA ITEM# SA DECEMBER 14, 2015 A use-by-exception is required by Section 24-112(c)(S) for, "establishments for heavy automotive repair, towing service or the permanent storage of automobiles, motorcycles, trucks and tractors, boats, machinery and equipment, farm equipment and similar uses." Minor automotive repair would be allowed by right, but the towing service and any repairs considered heavy automotive would fit within the described use. Minor automotive repair is the minor or routine servicing of motor vehicles or parts. Heavy automotive repair is the rebuilding or reconditioning of motor vehicles or parts including collision service, painting and steam cleaning of vehicles. The city's Comprehensive Plan does address these types of uses and the general location of this proposed business. Policy A.1.10.5 states the following; "Along the Mayport Road corridor, the continuation and proliferation of light industrial uses, automotive sales and repair businesses and other more intensive commercial business activities shall be discouraged in favor of those businesses and uses that provide neighborhood serving retail products and services that generate daily activity and interaction between residents of the surrounding neighborhoods such as banks, drugstores, restaurants, churches, child care centers, grocery stores and similar businesses and uses." While the location of this business is located within the Mayport Road corridor, it is located within the Light Industrial and Warehousing Zoning District, which is the most intense zoning district within the city. However, there are a few existing heavy automotive repair facilities in the city and at least one known tow service that is also located in the Light Industrial and Warehousing Zoning District. The site is relatively small and surrounded by a fence and ditches that will naturally limit activities on the property, but the board may want to consider a few conditions if they decide to recommend approval. The board may consider requiring a specific number of parking spaces on a site plan and clearly marked on site for customers and employees. The board may consider limiting the number of towed vehicles and the maximum duration of their stay on site. The board may consider prohibiting the parking or storage of vehicles in the right-of-way adjacent to the property. The board may also consider restricting the hours of operation to those deemed appropriate. Page 2 of 3 SUGGESTED ACTION TO RECOMMEND APPROVAL AGENDA ITEM# SA DECEMBER 14,2015 The Community Development Board may consider a motion to recommend approval to the City Commission of a requested Use-by-Exception (File No. 15-UBEX-1069) to allow establishments for heavy automotive repair, towing service or the permanent storage of automobiles, motorcycles, etc. within the Light Industrial and Warehousing (LIW) Zoning District and located at 325 Mealy Drive provided: 1. Approval of this Use-by-Exception is consistent with the intent of the Comprehensive Plan. 2. Approval of this Use-by-Exception is in compliance with the requirements of Section 24-63, Zoning, Subdivision and Land Development Regulations. 3. The requested use is consistent with Section 24-112(c) in that the proposed use is found to be consistent with the uses permitted in the CG zoning district with respect to intensity of use, traffic impacts and compatibility with existing industrial uses, commercial uses and any nearby residential uses. SUGGESTED ACTION TO RECOMMEND DENIAL The Community Development Board may consider a motion to recommend denial to the City Commission of a requested Use-by-Exception (File No. 15-UBEX-1069) to allow establishments for heavy automotive repair, towing service or the permanent storage of automobiles, motorcycles, etc. within the Light Industrial and Warehousing (LIW) Zoning District and located at 325 Mealy Drive provided: 1. Approval of this Use-by-Exception is not consistent with the intent of the Comprehensive Plan. 2. Approval of this Use-by-Exception is not in compliance with the requirements of Section 24- 63, Zoning, Subdivision and Land Development Regulations. 3. The requested use is not consistent with Section 24-112(c) in that the proposed use is found to be inconsistent with the uses permitted in the CG zoning districts with respect to intensity of use, traffic impacts and compatibility with existing industrial uses, commercial uses and any nearby residential uses. Page 3 of 3 APPLICATION FOR A USE-BY -EXCEPTION C ity of Atlantic Beach · 800 Semin ole Ro11d · Atlantic Bench, F loridn 32233-5445 Ph one: (904) 247-5826 · Fax: (904) 247-5845 · Website: www.conb.us AGENDA ITEM #SA DEC EMBER 14, 2015 Dnte __ !'<_tJ.,..0_".;J-----,G~~-~-S" ___ File No. l 5 -. U BE_)< • t0"9 Receipt _______ _ ~I 1. Ap~icant'sName ~~~~-0-~~~~7-~-~~~~~~~--~~~~~~~-·-~~L-~_._J_,_~-~~~~~~~~~~~~~ 2. Appli ca nt'sAddrcss J&jt/lf J.~p! .S/. J'. #.1/.2. J/lt'~..(~,c;J.//.t.·L e-..$e:!//c// /"L J.j 3. Property Location 3 J ::5' /'1;..£/Jt i ~~. ,I!T?.-1,-t-"1/C.. fi'c4CI~ ) /.. J..;J.;-.33 4. Property Apprniser's Real Estate Number _________ Bloc!' No .. _____ Lot No. ____ _ 5. Current Zoning ClassificatiOIJ 6. Comp r e hensive Plnn Future Land Use d esignation 7. Requested Use-by-Exc~\~~t:..;.5 /tf'/IY'i( /f/;-vr-uT?J~· /-,c.'/"AJ~ .. JVV'-"/~-~---~-.tt'-~-/C( ./' n; .L.-1"/ l< ,,:.· f?;:=' C/J.1!..,..:;, /"IC' r&"/2 ['/Ct... 1('), T.4!~" [ .1.{ s· c'T't:::. "'*' J/~.1 1. <'7 .<.." v $J£ 8. Size of Parcel _____________ _ 9. Utility Provide•· I 0. Stntcment of facts nnd specinl reasons for the reques ted Usc-by-Exception , which demonstrates compliance with S ection 24-63 of the C ity of Atl nntic Beach C ode of Ordinances, Zoning nnd Subdivision Regulations. Attac h 11 s Exhibit A . (Th e attached guide may be used if desired. Pleas e address each item, liS nppropriate to this reques t.) 11. Provide nil of the following iufo•·mation. (All information must be provided before a n application is sch eduled for any public henring.) n. Site Plan showing the locntion of nil structures , tempor11ry 11nd permanent, including setbncl<s, building height, numbet• of stories lind squnre footllge, impervious surfn ce nren, nnd existing nnd/or prOJlOscd drivewnys . Identify nny existing s t ructures and us es . b. Proof of owne r s hip (deed O J' ccrtificnte by lnwycr or abstrnct compnny or title company thflt verifies record own er a s above). If the appllcnnt is not the owner, n lette1· of nuthol'izfltion from the owner(s) for npplic11nt to represent the owne•· fo•· all pUI'JlO ses •·elnted to this npplication must be provided. c. Survey nnd legal description of property sought to be rezoned. (Attnch as Ex hibit 8.) d. Required number of copies. (Two (2) copies of nil documents that are not l nrger thnn 11 x 17 inches in size. If J>lnns or photographs, or colo•· att11chments n t•e submitted, plense p•·ovide eight (8) copies of these.) c. Appli cation Fee ($350.00) I HEREBY C ERTIFY THAT ALL INFORMATION PROVIDED WITH THIS APPLICATION IS CORREC T: FORMATION OF P El ON '1'0 RgC EIV E ALL CORRI£SI'0NOENCE REGARDING THIS APPLICATION Nnme: C/1~;5 70/r/e:~ ::r: ~;_.fi£-.<'/.-'6 /1-r-?j..A.I/,v,tt; Moiling Address : ..39'/;f _.J,..t.LJ J/; S~;o VTN~ # LJ~ ...-)jvro•~&~_s Phonc('io-0 .5-..>7 .. ~/:T/1 7 FAX: (fpi) J 7 ~-7_? 76 E -m11il: /1/ft..t/_5. 7V .. '-'/-'vL _)/9X~ y,.;t//.r?&. c•u,l ..>O.. EXHIBIT A AGENDA ITEM# SA DECEMBER 14, 2015 The review of an application for a Use-by-Exception shall consider the following items. Please address each of the following as applicable to your specific application .. 1, Ingress and egress to propetiy and proposed Structures thereon with pmiicular reference to vehicular and pedestrian safety and convenience, traffic flow and control and access in case of fire or catastrophe. 2, Parking and Loading Spaces, where required, with particular attention to the items in (1) ab,ove. 3. The potential for any adverse impacts to adjoining properties and properties generally in the area resulting from excessive noise, glare and lighting, odor, traffic and similar characteristics of the Use-by-Exception being requested. 4. Refuse, trash collection and service areas, with particular reference to items (1) and (2) above; 5. Utilities, with reference to locations, availability and compatibility; 6. If adjacent uses are different types of uses, describe type of screening and buffering that will be provided between your use and the adjacent use. @ Signs, i.f ~t~y, and proposed e:cterior lig~tin~, with ~·ef~rence to ~lare, traffic saf~~' economic effects and · corgpattbthty and hmmony wtth propetites m the Dtstnct; (See Stgns and Adverhsmg, Chapter 17.) ol 5!&# . .5' -/"?,p?)( /1~t:?W4:c!LL 5/Z€ ~ 8. Required Yards and other Open Space. Show building setbacks and areas of open space on site plan. 9. General compatibility with adjacent propetiies and other property in the surrounding Zoning District as well as consistency with applicable provisions of the Comprehensive Plan. ---------------------- ·77~£,4 ..,_ 7/;{.!'"" -1-'V/LL ~£ /<1!c?//l'Tp,31 /'?Vj ~.--S/.4·d-·rL ~r1.l77.Z,:. 0/t-t-Ct/C?L. .. /1,-..,../' ~A-K./L-L. ..d ....5~A.d:-CJ /,.V /}1...4,4,e.s?b""£4 c;.o,vr?lt r--~5 / /<./ /!?:c-47~ ,,f/V?f pt..// //7 -?Oe-4L L-4LA--..S. -¥--7/l/5 J5 ~/7/,.;v,t_y GO/-"""& 770 Lf'C: /fl.rV /'1'-"'/V ~.,..7-/.¥'£ S//O~ .t;<.AJ/./-1 / _5.'~/l.?.t-77~£ /"D'-___./.---6 &~~4//0·"-".5-dLSD ;Jf,.vt<Jr /1 ._)(,..'rV/.C "-jA,~d .. .d AGEN DA ITEM ##SA DECEM B.E R 14,20 15 ~ .. OfflClAL RECORDS ~ Prepared by: '·'. Ct)ftfSlmMEi """' WILLIAM G. NOE, JR. NOE & EAKIN WARRANTY DEED 599· 1\'l'LANTIC BOULEVARD, SUITE ATLANTIC BEACH, FL. 32233 THIS INDENTURE, Made this l day of May , A.D. 19 87 BETWEEI\! C.E.D., Inc., a Florida corporation, as Managing General Partner of MEALY STREET PROPERTIES, a Florida partnership Jm:OIXP:<mo:JdMot~ooM~RIIC~§1~m<ro Grantor, andFERIZ DELKIC , A MARRIED MAN Whose Post Office Address is: 58 SAN JUAN DRIVE, PONTE VEDRA BEACH, FLORIDA 32082 , Grantee, WITNESSETH: that the said Grantor, for and In consideration oft he sum often and00/1 00 Dollars and other valuable consideration, in hand paid by the said Grantee, the receipt whereof is hereby acknowledged, has granted, bargained and sold to the said Grantee, their heirs and assigns forever, the following described land, situate, lying and being In the County of DUVAL , State of Florida, to wit: Lot 2, MAYPORT INDUSTRIAL PARK, according to the plat _ thereof recorded in Plat Book 42, pages 48 and 48A, of· the current public records of Duval county, Florida. ·, ,. ~. ·. . .. ·.' .. . ........... Subject to covenants, restrictions and easements of record. Subject also to taxes for 19 8 6and subsequent years. And the said Grantor does hereby fully warrant the title to said land, and will defend the same against the lawful claims of all persons whomsoever. A; I i{::. . • In Witness Whereof, the said Grantor has ,caused this instrument to be executed In Ita (Xii.me=pyJt$' duly authorized officer and caused Its corporated seal to be hereto affixed the day and year fir§£ abi'lvJt.Wrltten. MEALy STR • ET PROPE . :.~g·>t~{.':: ··; ·' : . .f By· E I ,; :.;"·.· ~.:.·:::· " . ·:1' • 0 • t:'·z·l·~:· •.~ _·/ : .!! ci-7{:.. by: 1;. . <•' • ,.. •. / -~·s_;- State of Florida County of DUVAf. Its PRESIDENT (Corporate Seal) The'forl~I!Jotng·tnstrumai'lt'was .. acl<nowledged.J)efor.e me . ..this. _ 1 . _ ... ,_,_ ., .. day of May 19 87• by CHARLES E. DIXON, PRESIDENT of C.E,D., INc., a"inorida·"'."· ... curpora t.ioh, as r<Ia.naging General Par.tner ... of MEP.LY STREET PROPERTIES . . a Florida ~~atJQfl. on behalf of the :E~rati<mx partnership. ·. s1p::~~;"':';: .;9 fl!.iLAt!l.t. -.. , '"":-... ·.· _ ., Notary Public Jl( t ~,?~ .:•Rr~~~9.P My commission expir~t, · ·"-'·~.:r··'·:' ~.-~~-.:: ..... ~-.~~.: ... ;;.' · · ·'·_···(···._: ... '.1 .. f~.~.:~ .. ~~.~~~ ~!:.1r,t\' !!,7~,~~~. 5~~1t; {If flm(do .. ' 8 6-~·f_··3 3 4 ~ ;or M·~ C:;.1 •• ( ~:;~~. . :,.:·: L·<.· ;;:~ .. ·,~~r · · .. ·. '.: l!c;,,~.·-•• : •• • .: :; • '···. • -.~., ...... , !ur::. · ·:::.·:MAP SHOWING SURVEY OF AGENDA ITEM# SA DECEMBER 14,2015 l,(}J' .:Z, Ml\'illQifl' INIXJS'.l1UN, )'lARK AS HOCORDED IN PLJ\T IJ(X)I\ 42 I>~ 40 AND 40/\ OF TilE CUlUli!Nr , l.UJ.Ltp Ili:X:OltOO~OF OOV/IL C(AJN1'1, l'LOIUOI\. . .. . . I sn t/t".: I, P, .. ·····-~-·-------....... ~--. ,_.... . ·····~ ---~ . ...... w w ~ I= en z 0 u (/) n: IW ,0 )-Z _A:! <( :a: w ..... II: . ~ 0 "' 0 111 . 0'1 :i I 0 .o Ill 'II' 0 0 0 . z .\ CT 1/ 2." (,P, lOT N.89° l!'l'oo"E. 1oz. 55' . ... V6C&IJT ( ~OOD£0 : ' UT 1/l." 1.1' 1.·· ' ~ t.crr) ' MEALY···oRIVE. ' V-----------f 50' R / W (UNDER CONST I .. UT 1/a • t.P • 0 lb .,: -t ' :..., 0 .... 0 . U'l ,_ ~ 0 0 .J 8 uj I In~ CERl'li"Y '11-1/\T TilE POOPF.m"l Slkl'JN I!EHEO"J LIES lN FUXID ZO'II~ "C" ./IS SIICWN 00 'l11E FL<X>D JU\ZJ\RD J.X:m.IDAR1.MAP FOR '11m CI'IT OF /\'11,1\Nl'IC ,llEAQI, FLOJUDJ\. . . . ' t ~ I ' . l HERfiY (;l:K.l'IFi' •ro OCEI\N STJ\'J'E.lli\NK AND l.Nrf:RNKI'I<l'll\l, TOCJIN[Cl\1 .. CI~IW11CS 'T'IIJ\'1' ... 1. _111\VI:~ .... ~-" 'n.fS.l.J\IIIOO.>I\S-.· S,.IOIN cif.-N'· 'lli&,·'I\J:JG\IE·· CI\PTION /INll· 'fliAT '11 ltR . M/\1~", t~ · .. J\ ··'J'HO~ . /\Nl1" t'OilRtt'l" . REP~J\T+ct-l.OF '1~·11\T-SUlM:."Y AND 'IHAT '111E stii'NEY REPRr:.SF.Nn:J> IR~m:.cA'I Mr:El'S '11W. M.1Nl.J'U1 STANDMD J®.:;,UIREMEN'IS AOOI'TFlJ BY 'IHP. fl.ORIDI\ &'TJ\TE OONW OF PI«:>I:r:::;siCJNI\L LI\NtJ SURVI:.'i'ORS CIJAP'lliH 211n1 AND '111B l'LORIDJ\ lJ\ND 'I'I'l'LE N;:50CIA'l'lON. CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM# 8B DECEMBER 14, 2015 AGENDA ITEM: Bennett Property Development Options Discussion SUBMITTED BY: Nelson VanLiere, City Manager DATE: December 3, 2015 BACKGROUND: At the November 23ro City Commission meeting, Staff was asked to provide information on the various options for developing the Bennett Property. It is important to decide as soon as possible the intended use of the house located on the property if acquired. This is necessary so that the City can appropriately secure the property once purchased and take steps to fund the development costs. For discussion purposes, I have prepared a list of some of the options that were discussed with cost estimates for review. These are simply estimates that may help decide the ultimate disposition of the property should the City go forward with the acquisition. These suggestions are not the only options to consider. Any combination of development options that the City Commission is interested in can be evaluated more thoroughly. It is also important to remember that the City Commission authorized staff to develop a park design for Tideviews including optional amenities in the area of the Bennett Property. The City budgeted $25,000 to contract for this design and the project is currently unde1way. Some of the options for development to consider are: Option 1 -Raze the house and restore to green space. $5,000 to $10,000 Public works and the building department estimate that razing the house would cost from about $5,000 to $10,000. Once removed, we would sod the area. This option would allow the City time to consider how they may want to use the property in the future and to accumulate funds for that development. Razing the house would also eliminate the need to secure it or maintain it. Option 2 -Raze the house and build a Community Center. $600,000 plus 50,000/yr This option depends on the size and an1enities of the Center. As an example, a 3,000 sq ft facility at $200/sq. ft would run about $600,000. Parking and neighborhood acceptance as well as the overall need for the Community Center would need to justify this option. Grants may be available to partially fund this option; however it would be a significant unplanned expense for our budget which would have to be amended. Once built, the center would have estimated annual operating costs of an employee, utilities, insurance and maintenance totaling about $50,000 per year. The costs for a Center may be partially off-set with rental fees. Rental fee revenues would not be considered a reliable funding source until a sustained demand was demonstrated. Option 3. -Remodel the house and use it to house a resident security officer. $20,000 This option would require renovations and modifications. We may need to spend $20,000 initially and then make necessary modifications for an officer to inhabit. The City AGENDA ITEM# 8B DECEMBER 14, 2015 would need to become the landlord for the resident officer. We would need to investigate the personnel issues that are involved in this option. There is also the potential that no officer would take the offer and that from time to time, the house may be vacant. This option would potentially add a layer of security to the area and may help visitors feel more inclined to use the park. The question of the need for an officer in this neighborhood should be answered by the neighborhood through their input. The effectiveness of an officer on site should be considered. Option 4. -Split the property, develop the open area as part of an access to the park and sell the house. All proceeds used for park development $0 This option has the potential of returning some of the spent funds back to the City after a period of time and to provide those funds towards the development of other amenities within the park. This option would give up the control over that portion of the property and take away the flexibility to develop the park as described in the options above in the future. This option would also require the City to either sell the house as is, or spend some amount of funds fixing it up before selling. The net proceeds of the house obtained by a public auction depend on many factors. The City may have to decide on a minimum bid to accept. If the property is disposed of in a public auction, we would also lose control of the type of neighbor we would have. This option may lead to the installation of a fence along the property line. The development of the entrance to the park could be paid for with the net proceeds of the sale so that the City does not have to spend additional funds, depending on the desired level of development. BUDGET: The purchase of the property has an approved budget of $200,515. Upon the acquisition of the property, staff should be instructed to prepare a midyear budget ordinance to fund the development of the property. Options for the layout of Tideviews Park are currently under design with a budget of $25,000. The proposed featured amenities of the park may impact the decision of what to do going forward. RECOMMENDATION: Once purchased, The City should move quickly to raze the building as described in Option 1. Then we should move slowly, evaluate the design currently being worked on and listen to the community about their needs and opinions of what will be most beneficial to the surrounding neighborhoods. We would also then be able to take time to determine the best way to fund future development. With time and community input, the City may be able to obtain grant funding for improvements. REVIEWED BY CITY MANAGER: CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM: 90-Day Calendar for the Mayor and Commission AGENDA ITEM H9A DECEMBER 14,2015 SUBMJTTED BV: Yvonn e Calverley , Executive Assistant to the City Manage'/C---- DATE: November 24, 2015 STRATEGIC PLAN LJNl{: None BACKGROUND: The 90-day calendar is included on the agenda for the purpose of settin g meeting dates, determining the location, time and whether or not to videotape specia l meetings and workshops if the Commiss ion desires . The rolling 90-day calendar will be revised after receiving input from City staff and the Commission and w ill be included in each agenda for consideration. Special notes : • Town Hall Meet ing wil l be held on Saturday, January 9111 at th e Jordan Park Community Center from 10 am to noon . BUDGET: None RECOMMENDATION: Approve lhe 90-Day Ca lendar for January through March 2016 ATTACHMENT: 1) Mayor and Commission 90-Day Calendar (January through March 2016) CITY MANAGER: _-'71--=-_.:..._"__,t/'a.rr=· ~A::.......=f?V~------- MAYOR AND COMMISSION January 2016 !'l '::--:D:\Y .\10:\D.\ Y TL 'E~D .\ Y \'\'ED:\ E:'D.\ Y Tlll'R:'D.\ \" FRID.\ Y S.\Tl'RD .\ Y 1 2 New Year's Day City Offices Closed .3 4 5 6 7 8 Newsletter Due 9 Town Hall (Mayor) Meeting lOam Due Date fo r Jordan Park 1/25/16 Agenda Ite ms 10 11 12 13 14 15 16 Commission Mtg 6:30 pm (I nvoc-Reeves) Videotaped ti 18 19 20 21 22 2.3 MLKDay Due Date for City Offices 2/8/16 Closed Agenda Item s 24 25 26 27 28 29 30 Comm ission Mtg 6:30pm (lnvoc-Stin son) Videotaped 3 1 MAYOR AND COMMISSION February 2016 ~W~D .\Y .\10:\D .\ Y Tl 'I ~~D .\Y \'\'ED:\I ~~D .\Y 'I II L' R~ D .\ Y I .-RID.\ Y ~.\TL'RD .\ Y 1 2 3 4 5 6 Due Date for 2/22 Agenda Items 7 8 9 10 11 12 13 Com mi ssion Mtg News letter Due 6:30 pm (M ayor) (ln voc-H ill V id eotaped 14 15 16 17 18 19 20 President's Day 26.2 Breast Cancer Marathon City Offices Closed 21 22 23 24 25 26 27 Com mi ssion Mtg 6:30pm Due Date fo r (lnvoc-Daugherty) 3/14 Videotaped Agenda Items 28 29 MAYOR AND COMMISSION March 2016 :'C:\D.\ Y .\It>:"\ D .\ Y TL' E:'D. \ Y \\'ED:\ESD .\ Y TII U R~D .\\' FRID.\ Y ~-\TL'RD.\ Y 1 2 3 4 5 6 7 8 9 10 11 12 Newsletter Due Due Date fo r (Mayor) 3/28 Agenda Items 13 14 15 16 17 18 19 Commission Mtg 6:30pm (lnvoc-Waters) Videotaped 20 21 22 23 24 25 26 Due Date fo r 4/1 1 Agenda Items 27 28 29 30 31 Com miss io n Mtg 6:30pm (lnvoc-Reeves) Videotaped