Item 4B - Electrical ContractorCITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA JTE M # 48
DEC EMBER 14,2015
AGENDA ITEM: Electrical Contractor
SUBMITTED BY: Douglas E. Layton, PE
Public Works Director
DATE: 11/20/15
BACKGROUND: 2 bids for the Electrical Contractor, Annual Service Contract were
received on 11/4/15. The lowest responsible bid received was from
Limbaugh Electric. The other bidder is B&G Refrigeration. The bid is
primarily for electrical repairs or minor improvements that cannot be
performed by City forces. We are not limited to using the selected
contractor and may select multiple contractors.
Limbaugh Electric currently provides these services to the City in a
satisfactory manner under a previous bid. B&G has also performed
satisfactory electrical work for the City includ ing extensive work on our
HVAC equipment.
It is desired to award the bid to both bidders to allow flexibility in
operations by having two contractors available for support .
BUDGET: The actual cost to be awarded under this contractor is unknown. Tasks
will be awarded under the City's purchasing policy as each need arrives.
The cost expended under this contract in FY 2014/15 was approximately
$95,000. It is anticipated that costs in future years will be similar.
RECOMMENDATION: Approve the award of Bid no . 1516-04 "Utility Contractor,
Annual Service Contract" to Limbaugh Electric and B&G Refrigeration .
ATTACHED: Bids & Bid Tabulation
REVIEWED BY: ~?f. i/t2-P'l _ __;;:;:fC42'fL ...
BID # 1516-04
City of Atlantic Beac h
RE-BI D: Annual Contract for Electrical Troubles hooting, R epai rs and Installation
Wednesday, November 04, 2015
Required Documents B&G Refrigeration Limbaugh Electric
Submission in Triplicate X X
Document Requirements Checklist X X
Bid Form -Completed X X
Insurance Certificate X X
Drug Free Workplace X X
Public Entity Crime Statement X X
New Vendor Information Form X X
W-9 Form X X
References (3) X X
Business Tax Receipt X X
Master Electrician Cert. by N. FL Building Trades Assoc. X X
11-'root on Master f::lectnc1an graduation from state approved
NO X apprenticeship program & training in industrial electricity
Proof of 5 Years Experience with Water/Wastewater Facilities NO X
Documentation of Receipt of Any Addenda X X
Total Hourly Cost for Project (D+F =hourly plus overhead & 17 5.23 $121.55 profit)
Proposed Mark-up on Material 18% 30%
Award of Bid based on Department Analysis and Commission Approval
ANNUAL CONTRACT
A GENOA I TEM # 48
DECEMBER 14,2015
ELECTRICAL TROUBLESHOOTING, REPAIR AND INSTALLATION
BID SUMMARY FORM -BID NO. 1516-04
DESCR TPT TON
A Ma ster Electric ian(/ hour at regular hour rate) $ ~1¥50
B Ex perienced Electric ian (1 h our at regular ho ur rate) $ 35~(}0
I
c Elec trici an 's He lpe r (I hour at regular hour rate) $ rJ-fl/ LV
D Subtota l (To/a/ Sum A thru C) $ q~J,SO
E Over head & Profit Rate% /5Cfo ~I ~%
F Cos t for Overhead & Profit ($) (= D x E) $ 0~~-0~
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TOTAL COST("" D +F) $ ;0'/~SS
G Proposed Mark-up on Mate ria l /.}0 %
BIDDER'S INFORMATION:
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BIDD ER
BIDDER ADDRESS S lGNAT RE
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BUSINESS TELEPHONE
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DATE
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ANNUAL CONTRACT
AGENDA ITEM # 4D
DECEMBER 14,2015
ELECTRICAL TROUBLESHOOTING, REPAIR AND INSTALLATION
BID SUMMARY FORM-BID NO. 1516-04
DESCRIPTION
A Master E lectrician (1 hour at regular hour rate)
B Ex perie nce d E lectrician (1 h our at regular hour rate)
c Electriciat1's Helper (1 hour at regular hour rate)
0 Subtotal (total Sum A thru C)
E Overhead & Profit Rate %
F Cost for Overhead & Profit ($) (= D x E)
TOTAL COST(= D +F)
G Propos ed Mark-up on Material
BIDDER'S INFORMATION:
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B IDD ER J
3'1~0 \6._t~.E.12D
BIDDER ADDRESS
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TITLE
$ 1jd.. 50
$ ~J.50
$ if~.s-o
$ ILt~-~o
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$ ~(.f. '1.3
$ )-:f&S.J 3
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C ITY , STATE AND ZIP CODE
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BUSINESS TELEPHONE BUSINESS FAX
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