Item 3D - Appointment of Chair to BMRCCITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM# 3D
JANUARY 11, 2016
AGENDA ITEM: Appointment of a City Commissioner to Chair the Board Member
Review Committee for the term ending December 1, 2016
SUBMITTED BY: Nelson VanLiere ~
City Manager
DATE: December 29,2015
BACKGROUND:
BUDGET:
The membership of the Board Member Review Committee shall include a total of
six members. One will be a sitting City Commissioner who will serve as
Chairman and will serve a one year term.
Commissioner Jimmy Hill has been the City Commissioner serving as the Chair
of the Board Member Review Committee since selected on November 24,2014
for the term ending December 1, 2015. Commissioner Hill chaired four meetings
during his term. Commissioner Jimmy Hill was appointed to be the Mayor Pro
Tern at the December 14th, 2015 City Commission meeting and now the Chair of
the Board Member Review Committee position is vacant. This item is placed on
the agenda to select a new Chair for that committee.
There is no budgeted associated with this item.
RECOMMENDATION:
ATTACHED:
Appoint a City Commissioner to serve as the Chair of the Board Member Review
Committee for the term ending December 1, 2016.
Resolution No. 12-08 describing the purpose, membership, duties and
responsibilities of the Board Member Review Committee
RESOLUTION NO. 12-08
AGENDA ITEM #3D
JANUARY 11, 2016
A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA AMENDING THE
NUMBER OF MEMBERS, APPOINTMENT OF MEMBERS AND MEMBERSHIP
CRITERIA FOR THE BOARD MEMBER REVIEW COMMITTEE, PROVIDING FOR
AN EFFECTIVE DATE AND FOR OTHER PURPOSES.
WHEREAS, a Board Member Review Committee was created by the Mayor and Commission by
Resolution 05-04 adopted on Aprilll, 2005 and amended by Resolution 06-03 which was approved on
February 13, 2006, to review applications and make recommendations for the appointment and
reappointment of members to the city's Boards and Committees, and
WHEREAS, it is desirable to replace the City Manager as a member on this Committee with
another citizen member.
NOW THEREFORE, be it resolved by the City Commission of the City of Atlantic Beach as
follows;
SECTION 1. Creation: Resolutions 05-04 and 06-03 of the City of Atlantic Beach creating and
amending the BOARD MEMBER REVIEW COMMITTEE shall be further amended as follows.
SECTION 2. Purpose: The purpose of the Board Member Review Committee is to encourage
citizens to apply to serve on the city's boards and committees including requesting applicants to consider
other boards or committees than those that they originally applied for, to review and consider available
applications when vacancies occur, to consider recommending existing board and committee members to
an additional term and to make recommendations to the Mayor as to which applicants to appoint to fill
those vacancies.
SECTION 3. Membership: There will be a total of six (6) members on this Committee. The first
member will be one of the sitting City Commissioners, who shall serve as chairman of the Committee,
shall serve a one-year term and will be eligible for additional terms. Each one-year term for the
Commissioner shall begin on December 1st. This member shall be appointed by the Mayor and be subject
to the approval of the commission. The second, third, and fourth members shall be citizens of Atlantic
Beach. They will be appointed by the Mayor subject to approval of the commission. The citizen members
shall have backgrounds or experience in committee work or human resources. The citizen appointments
shall serve two-year terms which will be staggered and be eligible to serve a second two-year term. The
fifth member will be the chairman of the board or committee for which vacancy or re-appointment is
currently being considered. They shall serve only for those meetings where membership on their board or
committee is being considered. The City Clerk shall serve as a non-voting member and perform all
necessary administrative duties.
SECTION 4. Duties and Responsibilities
(a) Review available applications for vacancies on city boards and committees and
interview applicants as the Committee determines necessary to make informed recommendations.
(b) Receive input on the needs of the boards and committees that have vacancies for
consideration as to the geographical, professional and philosophical balances needed so that each of those
boards and committees can successfully accomplish their intended purposes established by the Mayor and
Commission.
AGENDA ITEM# 3D
JANUARY 11, 2016
(c) When a reappointment is being considered, solicit and receive input from the Chairman,
members or the staff liaison of the board or committee where the vacancy has occurred, or others on the
appointee's past record of service including, but not limited to, attendance, preparation and overall
contribution to the board or committee.
(d) Make recommendation(s) to the Mayor on appointments or reappointments to the city's
boards and committees as set forth in the Charter ofthe City of Atlantic Beach. Recommendations shall
be in the form of committee minutes along with copies of any applications of all candidates interviewed.
(e) Make additional recommendations for membership if the Mayor does not approve the original
recommendation for appointment.
SECTION 5. Meetings and Notice: The meetings of this Board Member Review
Committee shall be set at regular times and will be open to the public as well as to the other city elected
officials although non-members of the Board Member Review Committee shall only observe and not be
active participants in the meeting. A notice of meetings shall be provided in accordance with state law.
Additionally, copies of the applications for appointment shall be transmitted to the Mayor and
Commission prior to any meetings where interviews will be conducted and in the city commission agenda
packet.
SECTION 6. Effective date: This Resolution shall take effect immediately upon its
final passage and adoption.
qfl, . I PAS SED by the City Commission this ____ day of Apr I , 20 12.
ATTEST:
c4JP1vrt4, Vjj~
DONNA L. BARTLE
City Clerk
Approved as o form and correctness:
Resolution No. 12-08
MIKEBORNO
Mayor
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