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Item 4F - Award of Bid 1516-05 for Water Service ReplacementsAGENDA ITEM: CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM tl 4f JANUARY ll, 2016 Bid No . 1516-05 for Water Service Replacements on Nautical Blvd . S ., Buoy Q Helmsman Lane (SeaSpray Subdivision) SUBMITTED BY: Douglas E. L ~ Public Works a6~~~ DATE: December 17, 2015 BACKGROUND: Contractor The purpose of this work is to replace aging and fa iling water service lines with new, more reliable PVC service lines to reduce reactive maintenance costs attributed to leaking service connections in this area . The project includes replacement of 27 water services in portions of the Seaspray Subdivision . The City provided Invitations to 8 potential bidders Three bids were received on December 2 , 2015 as shown in the table below. The low bid rece ived was submitted by Grimes Utilities, Inc. in the amount of $104,066 .66, including 10% contingency. G&H Construction Grimes Utilities Gruhn May Total Base Bid $104,324.64 $94,606 .05 $97,888.00 Contingency $10,432.46 $9,460.61 $9,788 .80 Total B id $114,757 .10 $104,066.66 $107,676 .80 BUDGET: The FY 2015/16 budget includes $100,000 fo r these water service replacements under Project No. PU 1605; Account No. 400-5504-533.63-00. RECOMMENDATION: Award Bid No. 1516-05 in the base bid amount of $94,606.05 with a reduced cont ingency amount of $5,393.95 to Grimes Utilities, In c. for a total of $100,000 . ATTACHED: Bid Analysis B id Tabulation Bid Specifications -G/~efr,.uv,"c U..-.. p ~ o..v ~ List of Vendors Notified of Bid Opening . REVIEWED BY: -:-f1 L/a..n ;luH Nelson van Liere, City Manager Bid 1516-05 Water Replacements at Nautical Blvd S., Buoy Ln, Helmsman Ln G&H Construction Grimes Utilities Gruhn May 12/2/2015 Bid Item No. DESCRIPTION QTY UNIT UNIT COST EXTENDED COST UNIT COST EXTENDED COST UNIT COST EXTENDED COST 1 Mobilization/Demobilization 1 EA $10,000.00 $10,000.0C $8,600.55 $8,600.55 $5,000.00 $5,000.00 Construct/directional drill/jetting new 1-1/2" Sch-40 PVC long water 2 services to existing water meters. 10 EA $2,767.67 $27,676.7( $2,710.25 $27,102.50 $2,700.00 $27,000.0C Construct new 1-1/2" SCH-40 PVC short water services to existing 3 meters. 17 EA $2,550.00 $43,350.00 $1,361.50 $23,145.5C $1,500.00 $25,500.0( Locate and abandon existing services at the tap. Remove old curb stops and reconnect new 4 services. 27 EA $322.22 $8,699.94 $448.00 $12,096.00 $900.00 $24,300.00 5 Sod removal and replacement. 1400 SF $1.25 $1,750.00 $2.25 $3,150.0C $1.00 $1,400.00 '-'oncrete dnveways. 5" thick at 4000 PSI $5,850.00 $4,626.00 $5,670.00 (meters located in the driveway 6 only). 90 SY $65.00 $0.0( $51.40 $0.00 $63.00 $0.00 Pavement removal, replacement 7 and disposal. 67 SY $44.00 $2,948.0d $116.00 $7,772.00 $54.00 $3,618.00 Replace all meter boxes with 11"x 18"x 12" Glassmaster JEA spec composite meter boxes and lids 8 marked water with TR/holes. 27 EA $150.00 $4,050.00 $300.50 $8,113.50 $200.00 $5,400.0C Total $104,324.64 $94,606.05 $97,888.00 10% Contingency $10,432.46 $9,460.61 $9,788.80 Total + 10% Contingency $114,757.10 $104,066.66 $107,676.80 City of Atlantic Beach Water Replacements at Nautical Blvd. S., Buoy Lane & Helmsman Lane December 2, 2015 BID# 1516-05 G&H Underground Grimes Utilities, Inc. Construction Required Documents Submission in Triplicate X X Document Requirements Checklist X X W-9 Form X X Bid Form X X Bid Bond-5% X X Drug Free Workplace Certification X X Public Entity Crimes Statement X X Trench Safety Affidavit X X New Vendor Information Form X X Proof of Experience -5 years of Underground Utility X X License -General Contractor OR Underground Utility X X Financials-Last 2 Years X X Insurance X X References -5 X X Documentation of Receipt of any Addenda X X Total Cost for Project+ 10% Contingency $114,757.10 $104,066.66 Award of Bid based on Department Analysis and Commission Approval 3:00PM Gruhn May, Inc X X X X X X X X X X X X X X X $107,676.80 PROJECT MANUAL for the WATER SERVICE REPLACEMENTS ON NAUTICAL BLVD. S., BUOY LANE AND HELMSMAN LAN E CITY BID NO. 1 516-05 CITY OF ATLANTIC BEACH, FLORIDA Prepared by: City of Atlantic Bea ch Public Works Department OCTOBER 2015 AGEN DA ITEM# 4F J ANUAR Y 11 ,2016 TABLE OF CONTENTS BIDDING REQUIREMENTS ITB Invitation to Bid INB Instructions to Bidders No Bid Form Documents Requirements Checklist Request for Taxpayer Identification Number and Certification BFU BIDFORM BB BIDBOND Drug Free Workplace Certification Sworn Statement on Public Entity Crimes Trench Safety Affidavit New Vendor Information Form DIVISION 00-CONTRACT REQUIREMENTS 00 72 15 SGC 00 73 20 Standard Form of Agreement Combination Performance and Payment Contract Bond Standard General Conditions of the Construction Contract Supplementary Conditions to the General Conditions Special Provisions DIVISION 01-GENERAL REQUIREMENTS 011100 01 22 50 Scope of Work Measurement and Payment AGENDA ITEM #4F JANUARY 11, 2016 CITY OF ATLANTIC BEACH, FLORIDA INVITATION TO BID BID No. 1516-05 AGENDA ITEM fi4F JANIJARY II, 2016 Notice is hereby given that the City of Atlantic Beach, Florida, will receive sealed bids, submitted, IN TRIPLICATE, at the Office of the Purchasin g Agent, City Hall, 800 Seminole Road, Atlantic Beach , Florida, 32233, until 2:45 PM , Wednesday, December 2, 2015 for the Water Service Rep lacements on Nautical Blvd. S., Buoy Lane a nd Helmsman Lane . Thereafter, at 3:00PM, the bids will be opened in the City Hall Commission Chambers, 800 Semino le Road, Atlantic Beac h, FL 32233. Bids shall be enclose d in an envelope endorsed ''BID NO . 1516-05: Water Serv ice Replacements on Nautical Blvd. S., Buoy Lane and Helmsma n La ne," TO BE OPENED AT 3:00PM, Wednesday, December 2, 2015." Complete Speci ficat ions Will be posted to the Ci ty's FTP site. For more details on how to access this si te, please visit www.coab.us/bids , or contact the Office of the Purchasing Agent, BOO Seminole Road , Atl antic Beach , Florida, 32233, telephone (904) 247 -5880. The project consists of furnishing all labor, equipment and materials for the installation of approximately 27 wet taps and water services. New services are to be installed and reconnected to the existing residential service lines. All meter boxes are to be changed out. See Scope of Work for details. All work sha ll be performed in accordance with the Contract Documents. DOCUMENTS REQUIRED TO BE SUBMITTED IN BID PACKAGE AT BID OPENING : 1. Bids submitted in TRIPLICATE . 2. Signed copy of Documents Requirements Checklist. 3. Bid Form . 4. Bid Bond in the amount of 5% of the bid. 5 . Drug Fre e Workplace Certification. 6 . Sworn Statement on Publi c Entity Crimes. 7. Completed Fo rm W-9 Request for Taxpayer Identification Number and Certification. 8 . Trench Safety Affidavit. 9 . New Vendor Information Form. 10. Do cumentation of recei pt of any addenda . A Performance and Payment Bond wi ll be required of the successfu l bidder . Bid prices must remain valid for ninety (90) days after th e public opening of the bids. Goods and services proposed sha ll meet all requi rements of the Ordinan ces of the City of Atlantic Beach . The City of Atlantic Beach reserves the right to reject any or all bids or parts of bids, waive informalities and technicalities, make award in whole or in part with or without cause, and to make the award In what is deemed to be in the best interest of the City of Atlantic Bea ch. ITB ·l AGENDA ITEM# 4F JANUARY 11, 2016 A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess ofthe threshold amount provided in Section 287.017, for a period of 36 months from the date of being placed on the convicted vendor list. {Section 287.133{2} {a}, FLORIDA STATUTES}. An entity or affiliate who has been placed on the discriminatory vendor list may not submit a bid on a contract to provide goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not award or perform work as a contractor, supplier, subcontractor, or consultant under contract with any public entity, and may not transact business with any public entity. Patricia Drake Purchasing Agent ITB-2 List of Vendors Notified of Bid Opening Bid 1516 -05 Water Replacements on Nautical Blvd., Buoy Lane & Helmsman Lane Bid Opening Date: Dec. 02,2015 Company Name: Method of Notification: Contact Information: Besch and Smith E-Mail Eddie Smith, eddie@beschandsmith.com G & H Underground Construction E-Mail Wade Gibby, ghunderground@bellsouth.net Grimes Utilities, Inc. Notified through Construction Plan Room Jessie Fitzgerald, jessiegui@att.net Gruhn May, Inc. E-Mail gordon@gruhnmay.com ; valerie@gruhnmay.com Hager Construction E-Mail estimating@hagerconstructioncompany.com J.B. Coxwell E-Mail estimating@jbcoxwell.com j garrison@mirandacontracting.com Miranda Contracting E-Mail Josh Garrison and Marcia Tice mtice@mirandacontracting.com TB Landmark E-Mail Marty Adams, madams@tblandmark.com All bid solicitations are posted to the City's web site at www.coab.us/bids, e-mailed or faxed to potential bidders, and advertised in the Financial News & Daily Record http://www.jaxdailvrecord.com/. For more exposure, ads typically run in this publication on Wednesday 's, as this is the same date that the City of Jacksonville advertises their bids. Most contractors are also members of construction plan rooms, where they are notified via e-mail of projects within their expertise. Bidders may also subscribe to City e-mails, where they are automatically notified via e-mail of bids posted within the categories they chose to subscribe to.