12-16-15 Public Meeting Reeves and Stinson CITY OF ATLANTIC BEACH
PUBLIC MEETING BETWEEN MAYOR REEVES AND COMMISSIONER STINSON
DECEMBER 16, 2015 at 9:00 AM
IN ATTENDANCE:
Mayor Mitch Reeves Commissioner John Stinson
City Manager Nelson Van Liere City Clerk Donna Bartle
MEMBERS OF THE GALLERY:
Mr. Harry Ulrich Mr. Chris Jorgensen
Mr. Butch Tony Ms. Chelsea Wiggs (Beaches Leader)
Mayor Reeves called the meeting to order at 9:00 a.m. on the 16th of December 2015.
Rules of order were explained to the gallery.
1) Chairman of the Board Member Review Committee vacancy
Mayor Reeves explained he was interested in determining if Commissioner Stinson
had any interest in serving as Chairman of the Board Member Review Committee.
Mayor Reeves also communicated his desire to see the following changes
implemented in the functions and responsibilities of the Board Member Review
Committee: establish a procedure of communicating with applicants immediately
upon receipt of their application to serve; meet with applicants to explain the
process of applicant review and consideration for selection to any Board serving the
City; implement a notification method to advise all of applicants of their successful
selection to serve and to notify applicants not chosen to serve of the decisions of the
Board Member Review Committee; begin a process of evaluation of all boards
serving the City to determine function, focus and necessity for the City of Atlantic
Beach; evaluate reappointments and term limits for all boards currently in existence
serving the City of Atlantic Beach.
Commissioner Stinson asked questions about the current Board Member Review
Committee members and vacancies. Commissioner Stinson also inquired about the
existence of any current process for orientation of new board members and if the
City Manager, City Attorney or City Clerk was included in an orientation process.
Commissioner Stinson communicated to Mayor Reeves he was interested in serving
on the Board Member Review Committee or in any other way City officials believed
would be beneficial to the City of Atlantic Beach. Commissioner Stinson committed
to reviewing the resolution creating the Board Member Review Committee and
other boards prior to accepting an appointment.
2) Discussion About the Cloister South Gate Matter
Commissioner Stinson opened the topic by disclosing he would like to host a forum
for all citizens and stakeholders on the 7th of January 2016 from 6:30 to 8:30 pm at
the Adele Grage Community Center. Topics of discussion during this forum would be
confined to: the opening of the Cloister south access gate to resident use; traffic on
Club drive between Beach Avenue and Ocean Boulevard; traffic on Plaza between
Ocean Boulevard and East Coast Drive; traffic and parking on 10th Street between
Ocean Boulevard and the beach; and Beach Avenue traffic north and south of the
Cloister gates.
Discussion ensued and it was agreed that the City Manager and members of the City
Manager's staff including Public Works, Planning, Public Safety, the City Attorney
and a member of the Community Development Board would be value added
participants to such a forum. A consensus agreeing to notify surrounding residents
by letter invitation of the forum would be drafted by Commissioner Stinson and
distributed via USPS to area residents using utility billing GIS information to identify
recipients.
3) Closing Comments
Commissioner Stinson asked Mayor Reeves a question about observing formal
Roberts Rules of Order relating to members speaking and having the floor during
Commission meetings. Discussion ensued. Commissioner Stinson was particularly
interested in formality when considering items on the agenda requiring a vote by
the Commission.
The meeting was adjourned at 10:05 am by Mayor Reeves.
Mitchell E. Reeves
Mayor