Item 5A - Appt to Board Member Review CommitteeAMENDED AGENDA ITEM # 5A
JANUARY 25, 2016
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM: Appointment to the Board Member Review Committee
SUBMITTED BY: Mitchell E. Reeves, Mayor
DATE: January 22, 2016
BACKGROUND: The Board Member Review Committee (BMRC) was created by
Resolution No. 05 -04 on April 11, 2005 and was later amended by
Resolution No. 06 -03 on February 13, 2006 and Resolution No.
12 -08 on April 9, 2012. The purpose of the Board Member
Review Committee is to encourage citizens to apply to serve on the
City's boards and committees including requesting applicants to
consider boards or committees other than those that they originally
applied for, to review and consider available applications when
vacancies occur, to consider recommending existing board and
committee members to an additional term and to make
recommendations to the Mayor as to which applicants to appoint to
fill those vacancies.
Board Member Review Committee citizen members will be
appointed by the Mayor subject to approval of the Commission.
Citizen members may serve two 2 -year terms.
There is currently one vacancy on the Board Member Review
Committee due to Citizen Member Rita Pierce's resignation and
one applicant, Mike Paschall, on file for consideration for that
vacancy.
RECOMMENDATION: Appoint Mike Paschall to serve on the Board Member Review
Committee for a 2 -year term beginning January 26, 2016 and
ending January 25, 2018.
ATTACHMENTS: 1) Resolution No. 12 -08
2) Board Member Review Committee Membership List
3) Application
AMENDED AGENDA ITEM # 5A
JANUARY 25, 2016
RESOLUTION NO. 12 -08
A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA AMENDING THE
NUMBER OF MEMBERS, APPOINTMENT OF MEMBERS AND MEMBERSHIP
CRITERIA FOR THE BOARD MEMBER REVIEW COMMITTEE, PROVIDING FOR
AN EFFECTIVE DATE AND FOR OTHER PURPOSES.
WHEREAS, a Board Member Review Committee was created by the Mayor and Commission by
Resolution 05 -04 adopted on April 11, 2005 and amended by Resolution 06 -03 which was approved on
February 13, 2006, to review applications and make recommendations for the appointment and
reappointment of members to the city's Boards and Committees, and
WHEREAS, it is desirable to replace the City Manager as a member on this Committee with
another citizen member.
NOW THEREFORE, be it resolved by the City Commission of the City of Atlantic Beach as
follows;
SECTION 1. Creation: Resolutions 05 -04 and 06 -03 of the City of Atlantic Beach creating and
amending the BOARD MEMBER REVIEW COMMITTEE shall be further amended as follows.
SECTION 2. Purpose: The purpose of the Board Member Review Committee is to encourage
citizens to apply to serve on the city's boards and committees including requesting applicants to consider
other boards or committees than those that they originally applied for, to review and consider available
applications when vacancies occur, to consider recommending existing board and committee members to
an additional term and to make recommendations to the Mayor as to which applicants to appoint to fill
those vacancies.
SECTION 3. Membership: There will be a total of six (6) members on this Committee. The first
member will be one of the sitting City Commissioners, who shall serve as chairman of the Committee,
shall serve a one -year term and will be eligible for additional terms. Each one -year term for the
Commissioner shall begin on December 1s1. This member shall be appointed by the Mayor and be subject
to the approval of the commission. The second, third, and fourth members shall be citizens of Atlantic
Beach. They will be appointed by the Mayor subject to approval of the commission. The citizen members
shall have backgrounds or experience in committee work or human resources. The citizen appointments
shall serve two -year terms which will be staggered and be eligible to serve a second two -year term. The
fifth member will be the chairman of the board or committee for which vacancy or re- appointment is
currently being considered. They shall serve only for those meetings where membership on their board or
committee is being considered. The City Clerk shall serve as a non - voting member and perform all
necessary administrative duties.
SECTION 4. Duties and Responsibilities
(a) Review available applications for vacancies on city boards and committees and
interview applicants as the Committee determines necessary to make informed recommendations.
(b) Receive input on the needs of the boards and committees that have vacancies for
consideration as to the geographical, professional and philosophical balances needed so that each of those
boards and committees can successfully accomplish their intended purposes established by the Mayor and
Commission.
AMENDED AGENDA ITEM # 5A
JANUARY 25, 2016
(c) When a reappointment is being considered, solicit and receive input from the Chairman,
members or the staff liaison of the board or committee where the vacancy has occurred, or others on the
appointee's past record of service including, but not limited to, attendance, preparation and overall
contribution to the board or committee.
(d) Make recommendation(s) to the Mayor on appointments or reappointments to the city's
boards and committees as set forth in the Charter of the City of Atlantic Beach. Recommendations shall
be in the form of committee minutes along with copies of any applications of all candidates interviewed.
(e) Make additional recommendations for membership if the Mayor does not approve the original
recommendation for appointment.
SECTION 5. Meetings and Notice: The meetings of this Board Member Review
Committee shall be set at regular times and will be open to the public as well as to the other city elected
officials although non - members of the Board Member Review Committee shall only observe and not be
active participants in the meeting. A notice of meetings shall be provided in accordance with state law.
Additionally, copies of the applications for appointment shall be transmitted to the Mayor and
Commission prior to any meetings where interviews will be conducted and in the city commission agenda
packet.
SECTION 6. Effective date: This Resolution shall take effect immediately upon its
final passage and adoption.
PASSED by the City Commission this
ATTEST:
VAefteee_
DONNA L. BARTLE
City Clerk
Approved as o form and correctness:
A A NSEN, ESQUIRE
City, • orney
Resolution No. 12 -08
day of April ,2012.
MIKE BORNO
Mayor
Page 2 of 2
CITY OF ATLANTIC BEACH
Board Member Review Committee (BMRC)
AMENDED AGENDA ITEM # 5A
JANUARY 25.2016
Created by esoluhon No_ 0.5 -04 on April 11, 2005; Amended by Resoiu ion No 08 -03 on Feb 13, 2006:
Amended by .-esolution Nu. 12 -6E6 on April 9, 2012
Total of Six Members (5 voting members & 1 non - voting member): Commissioner member 1 year term - no term
limit; Three Citizen Members- 2 year term- 2 term limit; Chairman of the board or committee for which vacancy is
currently being considered; City Clerk- non voting member.
NAME & ADDRESS POSITION/
EXP. DATE
John Stinson
150 12i1' Street
Solomon C. Brotman
2041 Beach Avenue
Atlantic Beach, FL. 32233
VACANT
Jerry Johnson
2322 Beachcomber Trail
Atlantic Beach, FL 32233
Chairperson of Related Board
or Committee being addressed
Staff Liaison for Related
Board or Committee being
addressed
Donna Bartle
Updated 9/14115
CHAIR
Commission Member
Regular Voting Member
1st Term exp, 12/1/16
Citizen Member
Regular Voting Member
2nd Term exp. 3/27/17
Citizen Member
Regular Voting Member
Term exp. 3/27/16
Citizen Member
Regular Voting Member
2nd Term exp. 5/14/16
BUSINESS HOME / CELL /
EMAIL
(904) 759 -2758
(904) 249 -2041
(904) 396-4091
(904) 396 -9091 FAX
(904) 372-7064
(904) 923 -7033
Jhnsnjrry 1654[@ ellsouth.iret
Board /Committee Chair Varies Varies
Voting Member
No expiration
Attends meeting to provide Varies Varies
information to applicants being
interviewed and to the BMRC
members
No expiration
City Clerk/Recording Secretary
(904) 247 -5809 dbartle @coab.us
(904) 247 -5846 Fax
All Official Correspondence Should Be Mailed to:
800 Seminole Road
Atlantic Beach, FL 32233
Email: dbartle @coab.us
AMENDED AGENDA ITEM # 5A
JANUARY 25, 2016
CITY OF ATLANTIC BEACH
BOARD / COMMITTEE MEMBER APPLICATION FORM
Please check (') the box beside each Board or Committee that you are applying to serve on. If you check more than
one, please rank your interest in each board / committee by order of priority.
(A summary of each board/committee is available on page 2 of this form.)
z
Code Enforcement Board
Pension Board of Trustees
Cultural Arts and Recreation Advisory Committee
Community Development Board
Board Member Review Committee IiZ2l / C.
DATE: �%BG -(l
ADDRESS:
APPLICANT'S NAME: ?Xt L:t^
DAYTIME PHONE: . ?jj-.4 EVENING PHONE:
E -MAIL ADDRESS: aliS,,, yr Aer FAX:
Please explain any employment experience, board/committee experience, and/or community volunteer experience
relative to the board/committee applying for.
Please provide a brief explanation of your interest or any special qualifications you have in this field and your reasons
for wishing to be appointed to this board/committee.
v- - �� F :...t ■ L Z L / MIL ri-7
LM5 t" i -r t- -1M E.1 -r-1 69,4-s ► -r .
Please return completed form to
Donna L. Bartle, City Clerk, 800 Seminole Road, Atlantic Beach, FL 32233
PLEASE NOTE: Members of the Code Enforcement Board, Community Development Board and Pension Board of
Trustees are required to file Statement of Financial Interest Forms. Also, information regarding "Conflict of Interest"
is provided on page two of this application. This application will expire two (2) years after date of submittal.
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