Item 4B - Radio Services AgreementAGENDA ITEM:
DATE:
STAli'F REPORT
City of Atlantic Beach
Commission Meeting
R adio Services Agreement
January 19,2016
SUBMITTED BY: J. Mic hael Deal, Chief of Po~
STRATEGIC PLAN LINK: N/ A
AGENDA ITEM # 4B
FEllRUARY 8 , 20 16
BACKGROUND: The Cit y of Atlantic Beach currently uti lizes the C ity of J acksonville P25 radjo
system. The City of Atlantic Beach owns the 800 MHz rad ios and relies on the City of Jacksonville for
repeaters and other ixura s tructure to operate.
The majority of the radios utilized by the City of Atlantic Beach arc within the Police Depa,riment. The
City of Jacksonvil le radio system provides inter-operabil ity with other law enforcement agencies in th e
area. Other departments in the C ity a lso util ize radios under this same system.
Commencing on October I , 20 15 , the City of At lantic Beach was required to pay a fixe d monthly fee of
$53.75 p er unit for service, suppmt, and installation necessary to maintain continuous access a nd
operation under the City ofJacksonvi ll e radio system. Thls is a d ecrease of $0.46 co mpared to last year's
(20 14) cost of $54.2 1 p er unit, and a $1.46 increase trom 2013 .
This is the second amendment to the original agreement signed in 2013 . T he City of Jacksonvill e has
requested Atlantic Beach s ign a Second Amendment to Radio Services Agreement ou tlining this c hange
in cost.
BUDGET: Approximate City-wide Annual Budget is $52,000. This cost is already incorporated in the
FY 2015-16 budget.
RECOMMEND A 1'10N: Authorize City Manager to sign the Second Amendment to Radio Services
Agreement between the City of Atlantic Beach and th e C ity of Jacksonvill e.
ATTACHMENTS: Second Amendment to Radio Services Agreement.
J'lliVIEWED BY CITY MANAGER: ~ ?6u 2CP4'
SECOND AMENDMENT TO RADIO SERVICES AGREEMENT
BETWEEN
THE CITY OF ATLANTIC BEACH
AND
THE CITY OF JACKSONVILLE
AGENDA ITEM# 4B
FEBRUARY 8, 2016
THIS SECOND AMENDMENT to Agreement is entered into effective as of October 1, 2015,
by and between the CITY OF ATLANTIC BEACH, a municipal corporation in Duval County, Florida
("Atlantic Beach"), and the CITY OF JACKSONVILLE, a municipal corporation in Duval County,
Florida (the "City").
Recitals:
WHEREAS, effective October 1, 2013, the parties made and entered into a Radio Services Agreement
approved and authorized by Ordinance 2013-424-E, as amended by that certain First Amendment dated
February 22,2015, effective as of October 1, 2014 (the "Agreement"); and
WHEREAS, from October 1, 2013, through the day and year first above written the parties have
worked together continuously and without interruption under the Agreement; and
WHEREAS, Ordinance 2013-424-E authorizes the Chief of the Information Technologies Division, on
behalf of the Mayor and the Corporation Secretary, to execute amendments to the Agreement; and
WHEREAS, the Agreement should be amended by (i) accepting, adopting, and ratifying all actions of
the parties under the Agreement from October 1, 2013, through the day and year first above written, (ii)
by setting forth the monthly fee for the period of service from October 1, 2015 through September 30,
2016, and (iii) by exercising the second of three one-year renewal options under the Agreement so as to
extend the period of service through September 30, 2016, with one one-year renewal option remaining,
with all other provisions, terms, and conditions of the Agreement remaining unchanged;
NOW THEREFORE, IN CONSIDERATION of the mutual covenants and agreements hereinafter
contained, the parties agree as follows:
1. The above-stated recitals are accurate, true, and correct and incorporated herein by this
reference.
2. All actions of the parties under the provisions, terms, and conditions of the Agreement from
October 1, 2013, through the day and year first above written are accepted, adopted and ratified.
3. Section 4 of the Agreement is amended by deleting subsection (a) in its entirety and replacing it
with the following subsection:
(a) Commencing October 1, 2013, Atlantic Beach shall pay the City a fixed monthly
fee of $52.29 per Unit for the services set forth in this Agreement. Commencing October 1,
2014, Atlantic Beach shall pay the City a fixed monthly fee of $54.21 per Unit for the services
set forth in this Agreement. Commencing October 1, 2015, Atlantic Beach shall pay the City a
fixed monthly fee of $53.75 per Unit for the services set forth in this Agreement."
4. Section 7 of the Agreement is amended by deleting subsection (a) in its entirety and replacing it
with the following subsection:
AGENDA ITEM# 4B
FEBRUARY 8, 2016
(a) Term. The term of this Agreement shall commence on the effective date and
shall expire on September 30, 2016, unless sooner terminated as provided herein. This
Agreement may be renewed for one additional one-year term with the written consent of the
parties. Any subsequent renewal shall set forth any revision to the monthly service fee.
5. Except as expressly amended in this Second Amendment, the provisions, terms, and conditions
of the Agreement shall remain unchanged and shall continue in full force and effect.
[Remainder of page left blank intentionally. Signature page follows immediately.]
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AGENDA ITEM# 4B
FEBRUARY 8, 2016
IN WITNESS WHEREOF, the parties have duly executed this Second Amendment effective as ofthe
day and year first above written.
WITNESS: CITY OF ATLANTIC BEACH
By: By:
Name: ______________________ __ Name:
Title: Title: ___________ _
Date: Date: ____________ __
Form Approved:
By:
ATTEST: THE CITY OF JACKSONVILLE
By: By: ------~---------
Name: Name:
Title: ____________ _ Title: ____________ __
Dme: ________________________ _ Date: ____________ __
Form Approved:
By:
Office of General Counsel
In accordance with Section 24.103(e), of the Ordinance Code of the City of Jacksonville, I do hereby
ce1tify that there is an unexpended, unencumbered and unimpounded balance in the appropriation sufficient to
cover the foregoing agreement; provided however, this ce1tification is not nor shall it be interpreted as an
encumbrance of funding under this Contract. Actual encumbrance[ s] shall be made by subsequent purchase
order[ s ], as specified in said Contract.
Director of Finance
City Contract# _____________ __
g:\gov't operations\idavis\itd\p25 radio system agnnt_atlantic beach \second amendment 2015-2016.doc
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