Item 7B - Ordinance 20-16-136CITY OF ATLANTIC BEACII
CITY COMMISSION MEETING
STAFF REI)ORT
AGENDA lTE M #7B
FEBRUARY 8 , 2016
AGENDA ITEM : ORDINANCE NO. 20-I(,.J3(,
SUBMITTED BY:
DATE:
BACKGROUND:
AN ORDINANCE AMENDING TilE OPERATING BUDGET
FOR TilE CITY OF ATLANTIC BEACH, FLORIDA FOR
FISC AL YEAR BEGINNING OCTOBER I, 2015 AND
ENDING SEPTEMBER 30, 2016 FOR APPROPRIATING
fUNDS ASSOCIATED WITH THE FLORIDA
DEPARTMENT OF TRANSPORTATION E-CRAS II
IMPLEMENTATION GRANT, AND PROVIDING AN
EFFECTIVE DATE.
Russell Ca lley
Director of rinancc
J;muary I I, 20 16
The Atlantic Beach Poli ce Dcpattmcnt (ABPD) re centl y transi ti onetl to the usc of the Traffic am.l
Criminal Software (TraCS) offered by tho Florida Department of Tr:mspottation (FOOT) in
Ja nuary 20 15. T hi s sys tem is being utili zed for all traffi c c it a ti ons, trafli c crash rep ort s, and
trnffic wa rnings by ABPD officers. 1\. sca nn e r is avn il abl e which is co mp atibl e with the TruCS
system that cn n sca n th ese barco d es and imp ort thi s in fo nnnti o n into TraCS without th e need thr
manu nl e ntr y. This reduces the tim e it takes o ffi cers to complete citati ons or c ras h reports and
vittuall y e liminates the lik elihood a datu entry erro r cn n he made. T hi s wo uld improve the dat a
qu ality of our ci tations and crash reports.
BUDGET: Adopting Ord inan ce No. 20-16-136 t;rc~u tc s the bud ge t nccessnry to expend the
funds for th e grant. There arc no matchin g fu nd s req ui red hy the grant.
RECOMMENDATION: Approve Ordin ance 20-16-136
ATTACHMENTS: I. Ordinance 20-16-136
2. FOOT Cover Letter
REVIEWED BY C ITY MANAGER:
ORDINANCE NO. 20-16-136
AN ORDINANCE AMENDING THE OPERATING BUDGET
FOR THE CITY OF ATLANTIC BEACH, FLORIDA FOR
FISCAL YEAR BEGINNING OCTOBER 1, 2015 AND
ENDING SEPTEMBER 30, 2016 FOR APPROPRIATING
FUNDS ASSOCIATED WITH THE FLORIDA
DEPARTMENT OF TRANSPORTATION E-CRASH
IMPLIMENTATION GRANT, AND PROVIDING AN
EFFECTIVE DATE.
AGENDA ITEM #7B
FEBRUARY 8, 2016
WHEREAS, the City Charter of the City of Atlantic Beach requires that the City
Commission approve all budgetary increases and transfers at the fund level, and
WHEREAS, the nature of budgetary systems and those day-to-day decisions affecting
such budgetary systems require adjustments from time-to-time, and
WHEREAS, the City is amending the operating budget to add net revenue totaling
$8,950 and net expenses totaling $8,950 for the FDOT Grant Fund.
NOW, THEREFORE, BE IT ENACTED BY THE CITY COMMISSION ON
BEHALF OF THE PEOPLE OF THE CITY OF ATLANTIC BEACH, FLORIDA, that;
1. The Fiscal Year 2015/2016 Budget to be amended as follows:
~ FDOT E-CRASH IMPLIMENTATION GRANT FUND~
Revenues:
FDOT -Reimbursement
Total Revenues
Expenses:
FDOT -Operating Supplies
Total Expenses
Fund Balance
2. This ordinance shall take effect immediately upon its adoption.
Approved as to form and correctness:
RICHARD KOMANDO, ESQUIRE
City Attorney
Mitchell Reeves
Mayor I Presiding Officer
ATTEST:
DONNA L. BARTLE, CMC
City Clerk
$ 8 950
$ 8.950
$ 8 950
$ 8.950
<$0>
Cente nnial
1915*2015
Florida Department of Transportation
RI C J< SCOTT
GOVEllNO Jl.
December 22 , 20 15
Nelson VanLiere
Ci ty Manager
C ity of Atl a nti c Beach
800 Seminole Roa d
Atlanti c Beach, Florida 32233
605 Suwannee Stree t
Ta ll a hassee, FL 32399-0450
RE: Project Name: E-Crash implementat ion G rant
Project Nu mbe r: M3DA-16 -18-10
DOT Contract Number: G0480
Dear Mr. Van Liere:
AGENDA JTJ<:M U 711
fi'EBRUARY 8, 20 16
Jl i\JDOXOLD
SECI{ETA R\'
Your ap plication to th e Florida Department of T ranspo rtation for highway sa fety fund s h as boen approved. We are
pl eased to make thi s award in the amo unt of $8,950 for th e purpose of impl ementing th e E-Crasb Implementation
Grant project.
A copy of the approved sub-grant agree ment re ference d above is enclosed for you r file . All correspondence wit h the
Depa11ment should always refer to the project name, project numbe r, and th e Department's contract number.
The effecti ve dat e of the sub-grant agreement is Dcccmbea· 22, 2015, and onl y those cos ts incurred on or afte r that
date and oo or before September 30, 2016 are e ligi bl e for reimbu rsement.
P lease review Part V of the sub-grant agreeme nt entit led "Acce ptan ce and Agreement." T hi s secti on contains the
lega l conditi ons of yo ur sub grant and has change d significa ntl y from previo us years.
We look forward to wo rking with you on tl1is project. If you have any qu es tio ns or need as sistance, please contac t
yo ur P rog ram Manage r Dani e ll e Ki ng a t (850) 4 14-4226, who wi ll be coordinating this ac tivity.
Sin cerely,
~~
Chris Craig, CPM
Traffic Safety Ad ministrator
CC/dk
Enc los ures
ce: Contract Fi le
Financial Fil e
www .dot.sta te. ft . LJ S