Item 7B - Ordinance 20-16-136CITY OF ATLANTIC BF:ACB
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITEM #7B
FEBRUARY 22, 2016
AGENDA ITI~M: ORDINANCt: NO. 20-ll,-136
SUilMITTED BY:
I>ATE:
BACKGROUND:
AN ORDINANCE AMENDING THE OPI~RATING BlJOGI~T
FOI~ TilE CITY Oli ATLANTIC BEACII. FLORIDA FOR
FISCAL YEAR BEGINNING OCTOIJF:R I. 2015 ANO
I':NOING SEPTEMBER JO, ZOJ6 FOR APPROI•IUATING
FUNDS ASSOCIATED WITII TilE FLORIDA
DEPARTMENT OF TRANSPORTATION E-CRASII
.MPLEMENTATION GRANT, ANO l'ltOVIOING AN
EFFECTIVE OA TE.
Russell Caffl:y
DircciM nf l'innncc
.Jununry II, 20 16
The Atlantic Bem.:h Police Department (AI3PD) recently trunsitioncd to th e usc ol"lhc Trurtit.: und
Crimi nal Sot\warc (TmCS) offered hy the Floriclu Deportment of Transportation (FDOT) in
January 20 15 . T hi s system is being utili zed fhr all trnrtic citations. twflic crash reports. ami
traftk warnings hy ABPD ofliccr!i. A scnn ncr is available which is cn mp ntihlc with the TraCS
sys tem that cnn scan th ese han.:mlcs and import thi s infonnntion into TraC'S without the need for
manual entry. This reduces th e time it takes ol'ticcrs to complete citations or crash reports and
virtually eliminates the likelihood n datu entry error can he mnde. This would improve the dnt a
quali ty nf our citations and cra sh reports .
BUDGET: Adopting Ordinance No. 20-1 6~ I 36 creates the hudgcl necessary to expend the
funds l'nr th e gru nt. There nrc nn matchin g runds required hy the grant.
RECOMMENDATION: Approve Ortlincmcc 20-1 6-13Cl
ATTACIIMENTS: I . Ordinance20-16-IJ(l
2. FOOT Cover Letter
REVIEWED BY CITY MANAGER:
ORDINANCE NO. 20-16-136
AN ORDINANCE AMENDING THE OPERATING BUDGET
FOR THE CITY OF ATLANTIC BEACH, FLORIDA FOR
FISCAL YEAR BEGINNING OCTOBER 1, 2015 AND
ENDING SEPTEMBER 30, 2016 FOR APPROPRIATING
FUNDS ASSOCIATED WITH THE FLORIDA
DEPARTMENT OF TRANSPORTATION E-CRASH
IMPLEMENTATION GRANT, AND PROVIDING AN
EFFECTIVE DATE.
AGENDA ITEM #7B
FEBRUARY 22, 2016
WHEREAS, the City Charter of the City of Atlantic Beach requires that the City
Commission approve all budgetary increases and transfers at the fund level, and
WHEREAS, the nature of budgetary systems and those day-to-day decisions affecting
such budgetary systems require adjustments from time-to-time, and
WHEREAS, the City is amending the operating budget to add net revenue totaling
$8,950 and net expenses totaling $8,950 for the FDOT Grant Fund.
NOW, THEREFORE, BE IT ENACTED BY THE CITY COMMISSION ON
BEHALF OF THE PEOPLE OF THE CITY OF ATLANTIC BEACH, FLORIDA, that;
1. The Fiscal Year 2015/2016 Budget to be amended as follows:
-FDOT E-CRASH IMPLEMENTATION GRANT FUND-
Revenues:
FDOT-Reimbursement
Total Revenues
Expenses:
FDOT-Operating Supplies
Total Expenses
Fund Balance
2. This ordinance shall take effect immediately upon its adoption.
Approved as to form and correctness:
RICHARD KOMANDO, ESQUIRE
City Attorney
Mitchell Reeves
Mayor I Presiding Officer
ATTEST:
DONNA L. BARTLE, CMC
City Clerk
$ 8,950
$ 8.950
$ 8,950
$ 8.950
<$0>
Centennial
191 }11 20/!i
Floritla DepartnJent of' Transportation
run< scurr
GOVERNOR
Dece mb er 22, 2015
Nelson Van Liere
Ci ty Mana ger
Cily of At lantic Beach
800 Seminol e Road
At lan ti c Beac h. Florida 32233
605 Suwann ee S treet
Tn ll nhassce , FL 32399-0450
RE : Proj ect Name: E-Crctsh lmple mentatiou Grant
Project Number: M3DA-16-I 8-10
DOT Contract Numb er: 00480
Dear Mr. Van Liere:
AGENDA lTEM #7£J
FEBRUAR Y 22,2016
.111\1 UOXOLU
SECil ETARV
Your app lication to th e Florida Department of Transportation for hi ghway safety funds ha s been approved. We are
pl eased to make thi s award in the amo unt of~ for th e purp ose of imp lem enti ng the E-Crnsh lmplc mc ntnlion
Grant project.
I\ copy of the approved sub--gran t agreeme nt referenced above is enclosed for your file . All correspondence with th e
Department should a lways refer to Ute projec t name, project nu mb e r, and the Department 's con trac t number.
T he effective da te of the sub-grant agreeme nt is December 22, 2015, and only tho se costs incurred on or after that
date and on or before September 30, 2016 are eligi ble for reimbursement.
Pl ease review Part V of thesub-grant agreemen t ent itled "Acceptance and Agreement." This secti on contains th e
legal cond itions of your subgranl and has changed significa ntly from previous years.
We took forward to worki ng wit h you on this proj ect. If you have any questions or need assis tance, p lease contuct
your Program Manag er Danie ll e King at (850) 414 -4226 , who will be coordinatin g this activity.
Sincere ly,
~4
Chri s Craig, CPM
Traffic Safety Admi nistrator
CC/dk
Enc losures
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