Item 8C - Budget Calendar & Strategic PlanningAGENDA ITEM:
SUBMITIED BY:
DATE:
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
Budget Calendar and Strategic Planning
Nelson Van Liere, ~-~ ~
City Manager
February 11, 2016
AGENDA ITEM# SC
FEBRUARY 22, 2016
BACKGROUND: Each year the City staff begins the budget preparations around the
middle of March. As Commissions change and priorities change, it may be necessary to conduct
what we call Strategic Planning workshops to help determine early in the budget cycle what the
current Commission would like to see in the budget for the upcoming year.
This item is placed on the agenda to explain the timeline we use to put the operating budget
together. This item is also on the agenda to get input on the preferences for the need to hold
strategic planning meetings this year. Scheduling workshops where everyone must be involved
is difficult when coordinating with a facilitator, if that is the desired format. The earlier we
know what the preferences are, the better.
BUDGET: N/A
RECOMMENDATION: That the City Commissioners consider their preference regarding
Strategic Planning workshops, how they would like them to be conducted if they choose to
have them this year and what format is preferred.
ATIACHMENTS:
Budget Calendar for FY-2017 budget preparation
Date
April -TBD
March 21 to
April30
March 25 to
April29
May2 to May
27
May 27 to
July 1
June 20 to
July 29
July 1
July 11 or
July 25
August 8
August 24
August 10 to
August 1ih
August 22 to
September 5
September 12
September 24
September 26
Required Action
City of Atlantic Beach
Draft Budget Calendar
Fiscal Year 2016-2017
Strategic Planning and/or Pre-Budget Preparation Workshop
Update Ten Year CIP Requirements To Finance Director
Preparation of budget requests on-line, current year budget review.
Review of on-line requests, CIP Requests, Meetings with Department
Heads for explanations and justifications. Program pages are also to
be included in discussions.
Preparation of Proposed Budget, follow-up meetings with City
Manager and Finance Director
State Revenue Sharing Estimates provided
Receive Certification of Taxable Value
City Manager to propose millage rate on DR-420 and schedule a
public hearing to consider the Tentative Millage and Tentative
Budget. This information is to be presented to the property appraiser
within 35 days from the date of certification, (August 4th).
Proposed Budget submitted to the City Commission
Tax notifications to be mailed within 55 days of Certification, (TRIM
notice of proposed property taxes).
The City Commission holds workshops to review the Proposed
Budget. The meetings are held at 5:00pm and last about three hours
each.
Proposed August 1Oth and August 1 ih -Both are on a Wednesday
Advertise in newspaper for public hearing on adoption of Tentative
Budget and Proposed Millage (The property appraiser also notified
property owners).
Hold Public Hearing to adopt the Tentative Budget and Millage (F.S.
200.065).
Publish TRIM notice in public newspaper
Hold Final Hearing to approve Budget and Millage Rate
AGENDA ITEM# 8C
FEBRUARY 22, 2016
Responsibility
Department Heads
Finance Director
City Manager
City Commission
Department Heads
Department Heads
Department Heads
Finance Director
City Manager
Department Heads
Finance Director
City Manager
Department of
Revenue
Property Appraiser
City Manager
City Manager
Finance Director
Property Appraiser
Department Heads
Finance Director
City Manager
City Commission
Finance Director
City Clerk
Property Appraiser
City Commission
Finance Director
City Commission