3-14-16 Agenda PacketCITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
March 14, 2016 -6:30 PM
AGENDA
Invocation and pledge to the flag
Call to order
1. A.
B.
c.
D.
Approve the minutes of the Commission Meeting of February 22,2016.
Approve the minutes of the Special Called Meeting on February 25, 2016.
Approve the minutes of the Public Meeting on January 23, 2016.
Approve the minutes of the Public Meeting between Mayor Reeves and Commissioner
Waters on January 7, 2016.
2. Courtesy of Floor to Visitors
3. Unfinished Business from Previous Meetings
4. Consent Agenda
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE
ROUTINE BY THE CITY COMMISSION AND WILL BE ENACTED BY ONE MOTION IN
THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF THESE
ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE
CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. SUPPORTING
DOCUMENTATION AND STAFF RECOMMENDATIONS HAVE BEEN PREVIOUSLY
SUBMITTED TO THE CITY COMMISSION ON THESE ITEMS.
A. Acknowledge receipt of the Financial Report and the Recreation Programs/Special Events
Report for January 2016, the Major Public Works Projects Status for 2117/16 and the
Building Department Monthly Activity Report for December 2015.
B. Approve the Interlocal Agreement with the City of Jacksonville, City of Atlantic Beach,
City of Jacksonville Beach, City ofNeptune Beach and the Commander, U.S. Naval Station
Mayport, U.S. Navy for Conduct of the Sea and Sky Spectacular and authorize the City
Manager to sign the agreement.
C. Approve the purchase two (2) Gorman-Rupp Pumps in the amount of$61,933 from Hudson
Pump & Equipment Associates, Inc., as they are the sole source distributor of Gorman-
Rupppumps.
5. Committee Reports
None.
6. Action on Resolutions
None.
7. Action on Ordinances
A. Ordinance No. 45-16-22, Introduction and First Reading
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA, AMENDING
CHAPTER 20, TAXATION; ARTICLE III, LOCAL BUSINESS TAX; SECTION 20-53, HALF
YEAR RECEIPTS CHANGING CITY CLERK TO CITY MANAGER OR DESIGNEE; AND
SECTION 20-54, DUE DATES AND DELINQUENCIES; PENAL TIES CHANGING CITY
CLERK TO CITY MANAGER OR DESIGNEE AND DELETING THE REQUIREMENT THAT
1
THE CITY CLERK SHALL DISCONNECT WATER SERVICE FOR NON PAYMENT; AND
SECTION 20-56, COMPLIANCE BY RECEIPT HOLDERS TO CHANGE THE CITY
MANAGER TO FINANCE DIRECTOR OR DESIGNEE; PROVIDING FOR CONFLICT;
PROVIDING FOR SEVERABILITY; AND PROVIDING AN EFFECTIVE DATE.
8. Miscellaneous Business (Discussion only)
A. Emergency Management Response Mock Drills. (Commissioner Stinson)
B. Aquatic Gardens Stormwater Management. (Commissioner Stinson)
C. Tenth Street Parking Improvements. (Commissioner Stinson)
D. Application for a State Historical Marker to Commemorate Combat Team Camp Atlantic
Beach. (City Manager)
E. Proposed Ordinance amending boundary of Seat 2 District 1308. (City Manager)
F. Meeting Technology in the Commission Chamber.
9. City Manager
A. 90-Day Calendar (April2016 through June 2016).
10. Reports and/or requests from City Commissioners and City Attorney
Adjournment
Please Note: This meeting will be live-streamed and videotaped and can be accessed by clicking on the
Commission Meeting Video tab located on the home page of the City's website at www.coab.us.
If any person decides to appeal any decision made by the City Commission with respect to any matter considered at
any meeting, such person may need a record of the proceedings, and, for such purpose, may need to ensure that a
verbatim record of the proceedings is made, which record shall include the testimony and evidence upon which the
appeal is to be based.
Any person wishing to speak to the City Commission on any matter at this meeting should submit a request to the
City Clerk prior to the meeting. For your convenience, forms for this purpose are available at the entrance to the
Commission Chambers.
Every effort is made to indicate what action the City Commission is expected to take on each agenda item.
However, the City Commission may act upon any agenda subject, regardless of how the matter is stated on the
agenda.
In accordance with the Americans with Disabilities Act and Section 286.26, Florida Statutes, persons with
disabilities needing special accommodation to participate in this meeting should contact the City Clerk by 5:00PM,
Friday, March 11, 2016.
2
MINUTES
REGULAR CITY COMMISSION MEETING
February 22, 2016
IN ATTENDANCE:
Mayor Mitchell E. Reeves
Commissioner Mitchell R. Harding
Commissioner Jimmy Hill
Commissioner John Stinson
Commissioner M. Blythe Waters
Invocation and pledge to the flag
CITY HALL, 800 SEMINOLE ROAD
City Attorney Rich Komando
City Manager Nelson VanLiere
City Clerk Donna L. Bartle
Recording Secretary Nancy E. Bailey
AGENDA ITEM #1A
MARCH 14, 2016
Commissioner Harding gave the Invocation, followed by the Pledge of Allegiance to the Flag.
Mayor Reeves explained the process for public comments.
Call to Order:
City Clerk Bartle called the roll and Mayor Reeves noted that a quorum was present. Mayor Reeves called
the meeting to order at 6:33p.m.
Item 2 was taken out of sequence and acted on at this time.
2. Courtesy of Floor to Visitors
Mayor Reeves opened the Courtesy of the Floor to Visitors.
Kevin McLaughlin, 272 Camelia St., addressed the Tideviews Park improvements, stating he and his wife
were in favor of the purchase and like what is being done with the space, with the exception of the proposed
parking. He stated his thought of the property was actually having it as a neighborhood access point.
Dick Hilliard, 338 11th St., distributed to the Commission the police report and pictures of the accident he
had when he hit a boulder in the right-of-way that was hanging over the street. He addressed the boulder in
the street stating there seems to be no control over what residents put in the right-of-way in front of their
homes. He stated he would like to see somebody find out what authority the City has over people putting
things on the right-of-way. He stated he was told to get the money from the insurance company and pay his
deductible. He stated he had $900 in damage to his car. He stated the City needs to quit looking the other
way and do something about it.
Chris Jorgensen, 92 W. 3rd St., addressed Tideviews Park, Sunshine Laws, parking for Beach Diner and
thanked Commissioner Stinson for his article in the water bill.
Lorraine Smith, 112 Poinsettia St., stated she has petitions signed by 1500 people against the Gate station
and believes they prove almost no one living in Atlantic Beach wants the station.
Glenn Shuck, 104 Sylvan Dr., addressed his opposition to the Gate station and asked that they refer the issue
to the Community Development Board.
February 22, 2016 REGULAR COMMISSION MEETING
AGENDA ITEM #lA
MARCH 14,2016
Page2
Diana Townsend, 266 Poinsettia St., thanked Commissioner Hill for his responses to her about the Gate
project. She asked that the Commission vote to put the Gate project before the Community Development
Board.
Mike Whalen, 1420 Mayport Rd., stated small business owners are under assault in Atlantic Beach due to
the developers. He stated he is opposed to the Aquatic Drive development.
John November, 271 East Coast Drive, thanked the Commission for acquiring the Bennett property and
addressed what he would like to see out there. He stated he is also excited about the hens, stating he believes
it will increase sustainability for our community. He further thanked City Attorney Komando, stating he has
displayed nothing but professionalism and courtesy. He stated he also looks forward to working with the
staff on enforcement of the tree ordinance.
Genora Crain-Orth, 2922 Forbes St., Jacksonville, stated she came in support of the hen ordinance and
explained the project in Jacksonville. Commissioner Hill asked if she would stay for questions during this
issue's discussion.
No one else from the audience spoke, so Mayor Reeves closed the Public Hearing.
1. Approval of Minutes
A. Approve the minutes of the Commission Meeting of February 8, 2016.
Mayor Reeves asked if there were any corrections to the above minutes. There were no corrections, so
Mayor Reeves stated the minutes will stand as submitted.
2. Courtesy of Floor to Visitors
This item was taken out of sequence and acted on earlier in the meeting.
3. Unfinished Business from Previous Meetings
A. Aquatic Townhomes Site Proposal and Contract.
City Manager Van Liere explained that the attorneys for Tribridge and City Attorney Komando are still
working out some legal language on the contract and asked that the Commission defer this to the next
meeting. It was the consensus of the Commission to defer this to the next meeting.
4. . Consent Agenda
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE
ROUTINE BY THE CITY COMMISSION AND WILL BE ENACTED BY ONE MOTION IN THE
FORM LISTED BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS.
IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT
AGENDA AND WILL BE CONSIDERED SEPARATELY. SUPPORTING DOCUMENTATION
AND STAFF RECOMMENDATIONS HAVE BEEN PREVIOUSLY SUBMITTED TO THE CITY
COMMISSION ON THESE ITEMS.
A. Approve utilizing $737.99 of State Forfeiture Funds to purchase the Blackhawk Tactical Entry
Kit.
February 22, 2016 REGULAR COMMISSION MEETING
Motion: Approve Consent Agenda Item A as written.
Moved by Waters, Seconded by Harding
Votes:
Aye: 5-Harding, Hill, Stinson, Waters, Reeves
Nay: 0
MOTION CARRIED
5. Committee Reports
None.
6. Action on Resolutions
None.
7. Action on Ordinances
A. ORDINANCE NO. 40-15-22, Public Hearing and Final Reading
AGENDA ITEM #1A
MARCH 14, 2016
Page3
AN ORDINANCE GRANTING TO PEOPLES GAS SYSTEM, A DIVISION OF TAMPA
ELECTRIC COMPANY, ITS SUCCESSORS AND ASSIGNS, A NON-EXCLUSIVE NATURAL
GAS FRANCHISE AGREEMENT TO USE THE PUBLIC RIGHTS OF WAY OF THE CITY OF
ATLANTIC BEACH, FLORIDA, AND PRESCRIBING THE TERMS AND CONDITIONS
UNDER WHICH SAID FRANCHISE MAY BE EXERCISED; MAKING FINDINGS; PROVIDING
AN EFFECTIVE DATE; AND REPEALING PRIOR ORDINANCE.
City Clerk Bartle read the Ordinance by title. Mayor Reeves opened the Public Hearing. No one fi·om the
audience spoke so he closed the Public Hearing.
Motion: Approve Ordinance No. 40-15-22 as read.
Moved by Hill, Seconded by Harding
Votes:
Aye: 5-Harding, Hill, Stinson, Waters, Reeves
Nay: 0
MOTION CARRIED
Mr. VanLiere acknowledged that the TECO representative was here in the audience. Mr. Jeff Whitson, 4040
Phillips Hwy., representing TECO, thanked the Commission and stated they look forward to serving the City
as they have done over the past 30 years and stated if anyone has questions or problems, please call them.
B. ORDINANCE NO. 20-16-136, Public Hearing and Final Reading
AN ORDINANCE AMENDING THE OPERATING BUDGET FOR THE CITY OF ATLANTIC
BEACH, FLORIDA FOR FISCAL YEAR BEGINNING OCTOBER 1, 2015 AND ENDING
SEPTEMBER 30, 2016 FOR APPROPRIATING FUNDS ASSOCIATED WITH THE FLORIDA
DEPARTMENT OF TRANSPORTATION E-CRASH IMPLEMENTATION GRANT, AND
PROVIDING AN EFFECTIVE DATE.
City Clerk Bartle read the Ordinance by title. Mayor Reeves opened the Public Hearing. No one from the
audience spoke so he closed the Public Hearing.
February 22, 2016 REGULAR COMMISSION MEETING
Motion: Approve Ordinance No. 20-16-136 as read.
Moved by Hill, Seconded by Stinson
AGENDA ITEM #1A
MARCH 14, 2016
Page4
City Manager Van Liere explained the grant, which requires funds be spent out of a special account which
they have set up. He stated it has revenue and expense so it is a net, no increase to the City.
Votes:
Aye: 5-Harding, Hill, Stinson, Waters, Reeves
Nay: 0
MOTION CARRIED
8. Miscellaneous Business (Discussion only)
A. Tideviews Park Improvements Discussion.
City Manager Van Liere stated they are working on improving the park and are suggesting that they bring this
plan to the citizens who live in that area and have them help consider what they might want to put in that
plan. He stated he has discussed with Commissioner Harding holding a meeting on location on a Saturday, so
they could get some input from the community.
Commissioner Harding stated there have been citizens who are concerned they will not have any input and he
agrees they should have a community forum on the site, stating he is more than willing to head that up.
Commissioner Hill stated he believes it is counter-intuitive to add parking to that end of the park; it is a
community-based park. He stated he wants to make sure that doesn't happen without a very in-depth
conversation. He stated he wants to address any safety hazards and make it a usable facility. He stated,
however, any big improvements, he was hoping to do incrementally. He stated he also believes this is a
natural park and not a baseball, soccer, etc. park. He stated he believes it is important they maintain as much
natural feel to it as possible.
Commissioner Waters agreed with Commissioner Hill, stating when they purchased the Bennett property it
was to improve ingress and egress from within the community. She stated there is parking that is
underutilized at the main entrance to Tideviews Park and whatever they can do to direct car traffic to the
existing parking would be beneficial.
Commissioner Stinson asked the City Manager to discuss the cost of $500,000 for development of this area.
Mr. Van Liere stated these improvements are not in the current year's budget. He stated they would have a
community meeting to get ideas and decide on the amenities they would like to have in the park, if any. He
stated the $500,000 is not so much a makeup of a list of projects but an amount of funds that has customarily
been approved in the past by FIND as an upward limit. He stated those funds may or may not become
available to us so we would have to come up with our match for those funds and then go through the budget
process and hope we get FIND funding. He stated this will be a pay as we go and, hopefully, with grant help.
Discussion ensued.
Mayor Reeves agreed that $500,000 is a lot of money and believes they need to have a citizen meeting on
site. He stated he is concerned about the improvements they need to make to the parks, currently.
February 22, 2016 REGULAR COMMISSION MEETING
AGENDA ITEM #1A
MARCH 14,2016
Page 5
Commissioner Stinson asked for an overview of the timeline. City Manager VanLiere stated he was looking
at March 12 or 19 for a community meeting, which could give some time to knock the house down. He
stated regarding the grant, he believes they can outline some ideas, without being exactly specific about what
they are doing. He stated they would hopefully have enough to put in the grant application to get our name
on the list to get some funding. He stated, if not, they can always reapply the next year and try again.
Further discussion ensued.
City Manager stated this item does not need to come back to the next meeting. He stated after they have a
town meeting, then they can come back with some ideas/suggestions.
Commissioner Hill stated they should give staff clear direction to make the site safe.
Commissioner Stinson stated he believes they need to give a clear directive of a target budget. He also stated
based on our Marsh Master Plan, this has to be a natural preserve and park.
Commissioner Harding stated they have already allocated the money to raze the house, make it green space,
remove all the structures and fences and make the property safe. He stated he believes the money they are
speaking of now, in terms of the grant and any future monies that may be allocated, are going to be strictly
dependent upon the plans they get from the community involvement. He stated he isn't sure what they need
to put on the agenda until they decide exactly what it is that they are going to be talking about, at a future
date, trying to accomplish and what kind of plans they are going to put together for the property.
Mayor Reeves stated he would like the City Manager to do a staff report with Chief Deal regarding the safety
out there. He also would like staff to send a notice to all homes in the area regarding the meeting. He
suggested perhaps using the Chiefs sign to announce this meeting.
Mr. VanLiere asked if they want to set Saturday, March 12, as the date, with a back-up date of 19th. Mayor
Reeves asked that the Commission get back to the City Manager on the date. It was the consensus of the
Commission to move this item forward.
B. Consideration of Hen Permits.
Commissioner Hill explained this is mostly driven from a County initiative to look into this issue. He stated
the County has done a permitting experiment to see how this would work and it came out with no major
flaws. He stated he has had citizens asking about this since he has been in office. He stated he would like to
remove the governmental restriction to do this. He stated the challenge is how they do this. He suggested
doing this in an ordinance form through the regular process. He stated he would like to trust the County's test
and move it forward after they answer some of the questions. He stated he would like to have an open
discussion to see if this is something the Commission is interested in and bring an ordinance back later.
Commissioner Waters stated she is in support of this.
City Attorney Komando stated Commissioner Hill had recommended skipping the pilot step and asked, in
drafting an ordinance, if that was the preference of the Commission. He stated the City of Jacksonville has a
training program and asked if that was an aspect they are going to incorporate as well. He also asked how
they would revoke a permit and what is the limit on number of permits.
February 22, 2016 REGULAR COMMISSION MEETING
AGENDA ITEM #1A
MARCH 14, 2016
Page6
Mayor Reeves stated he believes the Jacksonville ordinance is done well. He stated he has done some
research on chickens and noted some pros and cons he found in his research. He stated he spoke with the
instructor in Jacksonville who said he could also provide training instruction here for no charge. He
expressed concerns about enforcement.
Commissioner Hill stated his envision of this would be an Ordinance that was extremely heavily weighted
and crafted that would allow the removal of the permit and, in lieu of a long test period, he would like to
make it clear that you could lose your permit for various reasons, which will need to be discussed as they go.
He stated he would not consider this without a training program. He stated the permit fee should recoop any
additional costs it creates bureaucratically for the City. He stated chickens provide one of the best test beds
for a community for viruses/diseases and asked the previous speaker if she knows if there is a test bed for the
new virus sweeping through Central America and in Florida pretty heavily.
Ms. Crain-Orth stated she is not aware if the Zika virus is or not, but stated there are flocks of sentinel
chickens strategically located around the City in undisclosed locations where blood is sampled from them on
a weekly basis. She explained when a chicken is bit by a mosquito that is infected with encephalitis or
similar disease, the antibodies in that chicken go through the roof; and when they test that chicken they can
see that has happened. She stated if a subsequent mosquito bites that chicken and extracts blood, the chicken
doesn't transmit that virus.
Commissioner Stinson stated he would be in favor of a pilot program that limits the number of permits and
believes a training program should be required. He stated the permit revocation process may be much more
complex than they imagine. He stated he believes they should go to Jacksonville and ask what this has cost
them. He stated if they are going to introduce another aspect into the management and enforcement issue for
our police and code enforcement staff, how much of a larger burden will it be, what will it cost to enforce,
etc.
Ms. Crain-Orth explained the way the City of Jacksonville handled this was that the Animal Care and Control
does not respond to calls on chickens; their purview is basically dogs and cats, due to their budget. She stated
written into the ordinance language is, if someone decides they want to surrender their chicken, they can't
surrender it to Animal Care and Control but have to take it to an approved location. She stated Standard Feed
was the approved location named in the Jacksonville Ordinance.
Commissioner Stinson asked what about the people who don't want to get rid of their chickens, but don't
want to take care of them. Ms. Crain-Orth stated that is managed through municipal Code Enforcement.
Discussion ensued.
Ms. Crain-Orth added Neptune Beach is treating a coop as an accessory structure, which she believes may
work in Atlantic Beach as well. She further stated related to enforcement, Jacksonville's is enforced by
complaints. She stated if a neighbor complains, Code Enforcement can visit the backyard on a noticed visit
to ensure that they are abiding by the rules and, if they are not, their permit is subject to be revoked.
Building and Zoning Director Jeremy Hubsch stated they would likely want to add something in the
accessory structure section of the Code for the chicken coops. He stated there is also the issue that they
would not want the coops in the front or side yards and would want to have some standards there as far as
setbacks go. He stated even the Jacksonville Code was put into their Zoning Code and their supplementary
regulations where they put a whole separate section of criteria that if they are not met, code enforcement
action can be taken. He stated we have a supplementary regulation section of our code where we could put
February 22, 2016 REGULAR COMMISSION MEETING
AGENDA ITEM #1A
MARCH 14, 2016
Page7
something specific to backyard chickens in there and create a set of standards including setbacks, which
would require amending our zoning code and would have to go through the Community Development Board.
Mayor Reeves stated he would like to recommend staff check to see if there are any enforcement problems in
Jacksonville. Mr. Hubsch stated he is friends with some Jacksonville staffers who have been dealing with
this Code and will reach out to them to see how it has worked for them.
Further discussion ensued.
It was the consensus of the Commission to direct staff and the City Manager to work with the City Attorney
and the Commission and, once the City Attorney has enough to bring it back, staff will bring it back to the
agenda.
C. Budget Calendar and Strategic Planning.
Mr. Van Liere explained the budget calendar and strategic planning. He stated strategic planning is a long-
tetm vision, which considering how loaded their schedule is, they may or may not want to do every year; it is
not necessary that they do it every year. He stated he could find a facilitator to go through this strategic
planning process again if they want or he could offer to have pre-budget meetings with each of the
Commissioners to get feedback. He stated he needs direction if they want to go through that process.
Commissioner Hill stated rather than a facilitator he would like to see our HR Director and Department Heads
have a strategic planning discussion in an open format. He believes it would be beneficial for the new
Commissioners to get their thoughts and plans out because there is no other opportunity. He stated he would
like to see it facilitated internally and department heads engaged.
Commissioner Waters agreed it is financially unnecessary to do outside strategic planning every year and
seems reasonable to keep some of it in-house.
Commissioner Stinson agreed they do not need an outside facilitator for this process. He believes strategic
planning for a city is a little unique in that this Commission changes its face every two year and the next
Commission may have a much different perspective/direction they would like to take the City. He stated he
doesn't believe it has to be a ten-year plan but believes they do need to have a plan; if they don't have a plan
they will fail without it.
Commissioner Hill clarified he was leaning more toward our HR Director for facilitation because she has
handled things similar to that but if that is not a fit, he is not making that a recommendation.
Commissioner Harding stated he also agrees that an outside facilitator is not necessary; he believes we have
competent staff.
Mayor Reeves discussed the budget, stating one of the Commission's most responsible duties is how the
City's money is being spent. He stated he does not want to see a millage increase; he wants to see a millage
decrease for the citizens, but doesn't want to see a budget that makes somebody lose something if they reduce
the money. He stated he doesn't believe in that type government. He believes they can tweak the current
budget and not take any services away from our citizens.
Commissioner Waters clarified that even with the rollback in place, we still have the lowest millage rate of all
three beaches cities. She agreed it makes sense for each of the departments to present their budgets.
February 22, 2016 REGULAR COMMISSION MEETING
AGENDA ITEM #1A
MARCH 14, 2016
PageS
Commissioner Hill stated the City expects and anticipates a higher level of service so they are not dollar for
dollar the same as every community around them. He stated when you cut the budget to the point where
citizens feel it, they will come and push back in the other direction; it is a balance. You have to make sure
you are not wasting money and he gives current staff a lot of credit. He stated they have made some unique
adjustments as the writer of the budget for many years. He stated they are seeing some savings and he wants
to make sure they are giving clear, big picture directions to staff.
Mayor Reeves agreed with Commissioner Hill, stating every citizen should get the best and everyone who
works for the City works for the citizens. He stated one reason he is so strong about reducing our millage
rate, and Commissioner Waters is correct that we do have the lowest, is that right now with the new
development in Atlantic Beach Country Club it will bring us another $425,000 of new taxes. He stated that
doesn't mean we take that and go out and spend it.
Further discussion ensued.
City Manager Van Liere explained the budget workshop process, stating it has always been the City
Manager's job to propose the budget to the Commission and then have staff give the presentations on the
individual items that are in it. He stated he believes it is important that each of them understand all of the
budget, not just a section of it because the funding sources are very intertwined. He stated the past 2-3 years,
they haven't had a directive to cut taxes or cut the budget. He stated instead they have been trying to rebound
and they finally had some tax revenues to work with and were able to give employees some raises. He stated
he knows that they have an increased thirst for a higher level of service, especially in park maintenance, etc.
He stated it will be a challenge to do more with less revenue but he believes that his task is to put that
proposal together as best he can and present it to the Commission. Discussion ensued.
9. City Manager
A. City Manager's Report.
• 90-Day Calendar (March 2016 through May 2016).
Mr. Van Liere reported the City Attorney selection process begins and he will get with the Commission on
the meeting date for Tideviews Park. He pointed out some of the events on the March calendar.
10. Reports and/or requests from City Commissioners and City Attorney
Commissioner Harding
• Excited to meet with the citizens, stating there have been a lot of misconceptions that hopefully this
meeting will clear up, and he is looking forward to get their ideas and plans.
• Reported on the FLC dinner/meeting last Thursday and encouraged the other Commissioners to
attend.
• Will be unavailable from March 24-28 and will not be at the March 28 meeting.
Commissioner Waters
• Congratulated the Donna Hicken Foundation on a successful marathon.
• Thanked the other Commissioners for working around her schedule with the Special Called Meeting.
February 22, 2016 REGULAR COMMISSION MEETING
Commissioner Hill
AGENDA ITEM #1A
MARCH 14, 2016
Page9
• When the audience presents items that are not on the agenda he believes they need to address them.
He believes they need to address the issue with the rock and the damage to Mr. Hilliard's car. Stated
he would like a report at the next meeting on a solution to the right-of-way encroachment.
• There is some serious drug paraphernalia being sold in our convenience stores that he wants to have
some action taken to move toward removing. He stated he would like to make that a priority.
• He believes the City Attorney should speak briefly to where we are at with the Gate issue.
• Discussed the deterioration of the small business environment and believes they need to make some
effort to encourage these businesses and would like the Planning and Permitting Department to look
into this to see if there are some solutions on the table that other communities might be using.
Commissioner Stinson
• Concurs with Commissioner Hill's comments about Mr. Hilliard's car.
• Referenced a resident who spoke tonight who stated it appears they do not care. He stated he
apologized because he believes they all do care very much.
• Heard more comments on chickens tonight than he has had on multiple requests for the Commission
to reevaluate our emergency management program and that bothers him.
At the request of the City Manager, Chief Deal gave an update on the police building stating the general
contractor, Auld and White, sent out the bid packages to the subcontractors last week and they have
scheduled March 1 to do a walk-through of the Police Department to get a scope of the project. He stated
they hope to have a GMP (Guaranteed Maximum Price) to the City on March 17 and they will bring it to the
Commission on April 11. He stated after Commission approval they hope to commence construction around
May 1. He stated when construction starts the Police Department will have to vacate the building. He stated
the Fire Department will stay. He stated the plan is to have the majority of the Police Department staff
relocate to the City Utility Plant off of Assisi Lane; the patrol division will operate from Water Plant 2 on
Mayport Road next to the Dollar Store, with the mobile command vehicle set up there; administrative staff
(records clerk and administrative assistant) will be at City Hall in the North Conference Room, which will
allow citizens to come to City Hall for police business, records, or services; Animal Control has been
relocated to Adele Grage; communications center will be at the back-up communications center in
Jacksonville. Commissioner Hill asked that the City Manager train his staff to prepare them for the potential
new customer, including threat recognition. Chief Deal stated he will meet with City Hall personnel and go
over different things they can do to be alert for and watch out for and also some protocols they should do if
they have a concern. Chief Deal also reported on the records management system.
City Attorney Komando
• Gave an update on Gate gas station permit approval, stating Mr. Adeeb and Mr. Eakin have filed an
appeal of the Planning Director's decision to approve the preliminary site plan permit. He stated at
this point he has reached out to the applicant and to Mr. Eakin to determine how much time they need
regarding presenting their case. He stated Mr. Hubsch is compiling all of the City's documents which
will be distributed to all parties so they are all working off of the same set of information. He stated at
the point that they have consensus from the people involved as to how much time they need, he will
ask the City Manager and City Clerk to check with the Commission about when they would like to
schedule the hearing.
• Reported Commissioner Stinson initiated a meeting with the City Manager, City Clerk, HR Director
and himself to try to make sure that the Ordinances conform to the job duties of what each department
is doing, specifically about business tax receipts. He stated they are proposing an ordinance that will
February 22, 2016 REGULAR COMMISSION MEETING
AGENDA ITEM #1A
MARCH 14, 2016
Page 10
come before the Commission, as long as there are no objections, which is why he is bringing it up
now. He stated the plan is to present an ordinance for discussion at the next meeting.
Mayor Reeves
• Reminded everyone that Atlantic Beach Elementary received an A and they will have an open house
on May 3, 1-2 pm.
• Also reported on the FLC dinner/meeting.
• Stated March 5 is opening day for ABAA and he has purchased a $500 banner and, if it is okay with
the Commission, it will be from him and the Commissioners. He encouraged the Commission to
attend to let them know they support them.
• As Clyde Bradley brought to their attention, the City is in the process of putting a national marker at
the location for the 1942 camp that was here during the war, near the golf course.
• Wants to set up a business summit, in the future, to meet with the business owners.
• Stated he is knocking on doors each Saturday, to get feedback from our citizens.
• Supports Commissioner Stinson on our emergency plan and wants the training exercise. He stressed
that he wants the City Manager to act on this.
• Stated he wants to see Parks and Recreation start giving committee reports. Mr. Van Liere stated they
are supposed to give two reports a year, one of which they give during the budget meetings, but he has
not seen them give the mid-year report. He stated he spoke with Timmy Johnson and he is having
issues in finding a quorum for the next meeting and they believe that structure needs to be restructured
to allow fewer members to be a quorum. Commissioner Stinson stated one of the things they are
doing now is trying to put together a meeting with the Board Member Review Committee and all the
Chairmen of the various boards to discuss membership, what they need to do to attract membership,
how they can evaluate the members they have, etc.
• Discussed the Town Center Board and the possibility of the City Managers attending in place of the
Mayors. Commissioner Hill stated, as Mayor Pro Tern, he would be willing to attend those meetings
in the interim.
• Asked the City Manager to begin attending the monthly meetings of Beaches Chamber of Commerce
Board of Directors to represent our City and to give the reports.
• Has a meeting with the Secretary of DOT in Tallahassee on the 24th to discuss Mayport Road and
funding for the ferry. He will also testify before two committees in Tallahassee on February 25 on the
elections and keeping home rule and in support ofthe Better Jacksonville Plan.
• Reported the Defined Benefit Pension for General employees will be totally funded within 10 years
and the City could be totally out of debt in 16 years.
Adjournment
There being no further discussion, Mayor Reeves declared the meeting adjourned at 9:13p.m.
ATTEST:
Donna L. Bartle, CMC
City Clerk
Mitchell E. Reeves
Mayor/Presiding Officer
MINUTES
SPECIAL CALLED COMMISSION MEETING
February 25,2016
PRESENT: Mayor Mitchell E. Reeves
Mayor Pro Tern Jimmy Hill
Commissioner Mitch Harding
Commissioner John Stinson
6:00p.m.
Commissioner Blythe Waters (arrived at 6:08p.m.)
ALSO: Cathy Berry, Human Resources Director
Nelson Van Liere, City Manager
Donna L. Bartle, City Clerk
Nancy E. Bailey, Recording Secretary
AGENDA ITEM #1B
MARCH 14, 2016
Mayor Mitch Reeves called the meeting to order at 6:00p.m., which was held in the Commission
Chamber for the purpose of hearing the initial presentations from the candidates for the City Attorney
position. He explained the procedures for the meeting. Human Resources Director Cathy Berry
answered questions from the Commission. Discussion ensued.
1. Introductory Presentation by each of the Qualified Responders to RFP 16-02.
Ms. Berry introduced the candidates (as listed below) and each gave an introductory presentation to
the Commission.
A. DiFranza Law, P.A.-Lisa A. DiFranza, Esq.
B. Douglas, Hedstrom, Cossey, P.A.-Joshua A. Cossey
C. GrayRobinson P.A.-Patrick W. Krechowski
D. Lewis, Longman & Walker, P.A.-Wayne Flowers-representing firm for Brenna M.
Durden
E. Winter Law Firm -W. Alan Winter
Mayor Reeves thanked each of the applicants for coming.
Ms. Berry answered questions from the Commission. Discussion ensued.
2. Courtesy of the Floor to Visitors
Mayor Reeves opened the Courtesy of the Floor to Visitors. He welcomed the audience and explained
the process for public comments.
Chris Jorgensen, 92 W. 3rd Street, expressed concern about what he would want in an attorney,
including getting a commitment of 5 years, asked that they be familiar with Roberts Rules of Order,
know about issues concerning Atlantic Beach, and stay with the legal facts.
No one else from the audience spoke, so Mayor Woods closed the Courtesy of the Floor to Visitors.
3. Discussion and selection of top candidates by the Commission.
AGENDA ITEM #lB
MARCH 14, 2016
At the request of Mayor Reeves, it was the consensus of the Commission to suspend Roberts Rules.
Discussion ensued.
Motion: Advance all five candidates to the final interview on March 8, 2016.
Moved by Hill, Seconded by Harding
Further discussion ensued.
Commissioner Stinson called the question. Mayor Reeves called for a vote on the question.
Votes:
Aye: -5 -Harding, Hill, Stinson, Waters, Reeves
Nay:-0
CARRIED
Mayor Reeves called for a vote on the Motion.
Roll Call Votes:
Aye: -2 -Harding, Hill
Nay: -3-Stinson, Waters, Reeves
MOTION FAILED
Commissioner Stinson asked that they allow each Commissioner to ask one question of one candidate.
Discussion ensued and the consensus was to allow each Commissioner to ask one question to each
candidate and rotate the order of the speakers going alphabetically by starting with the first, for the
first Commissioner, then second with the second Commissioner, etc.
The Commission asked one question of each of the candidates and the candidates responded.
Discussion ensued. Mayor Reeves asked for a motion to consider who they will bring back.
Commissioner Hill asked if they should rank the candidates. Commissioner Stinson stated he would
like the Commission to vote, up or down, for each candidate individually.
Motion: Consider each firm by name and that three Yea votes advance them to the next round.
Moved by Waters, Seconded by Harding
Discussion ensued.
Roll Call Votes:
Aye:-5-Waters, Harding, Hill, Stinson, Reeves
Nay:-0
MOTION CARRIED
Roll Call Votes were taken on each ofthe firms with the results as follows:
A. DiFranza Law, P.A., Lisa A. DiFranza, Esq.
Aye -Harding, Hill
Nay -Stinson, Waters, Reeves
B. Douglas, Hedstrom, Cossey, P.A., Joshua A. Cossey
Aye-Hill, Waters
Nay-Stinson, Harding, Reeves
Page2 of3
C. GrayRobinson P.A., Patrick W. Krechowski
Aye-Stinson, Waters, Reeves
Nay-Harding, Hill
AGENDA ITEM #lB
MARCH 14, 2016
D. Lewis, Longman & Walker, P.A., Wayne Flowers-representing firm for Brenna
Durden
Aye-Waters, Hill, Stinson, Reeves
Nay -Harding
E. Winter Law Firm, W. Alan Winter
Aye-Hill
Nay-Harding, Stinson, Waters, Reeves
Following the question and answer period and the voting, the Commission determined they would
advance the firms of GrayRobinson P.A. and Lewis, Longman & Walker, P.A. to return on March
8.
Ms. Berry asked for clarification, as discussed earlier in the meeting, if the Commission, individually,
submits questions to her for the candidates, what is the expectation? She asked, do they want her to
get the answers and compile them and send them out to them or compile the questions to be asked at
the March 8 meeting. Mayor Reeves stated he believes if any Commissioner asks questions, it is
between her and the Commissioner and if the Commissioner decides to ask that question on March 8
or ask any other question, then that is when they will find out as a group. He asked if he has a
consensus on that. Commissioner Waters asked Ms. Berry what is a reasonable workload expectation
for her. Ms. Berry stated she would prefer to compile the questions, get the answers and get them all
back to the Commission so they are ready on March 8. She stated the questions that have already been
asked and answered may prompt more questions. Mayor Reeves stated, if they are agreeable, Ms.
Berry will take all the questions that are asked and provide them to everybody before the meeting as
part of the staff report.
The Commissioners thanked the applicants for coming this evening.
City Manager Van Liere stated he appreciates all the comments from the applicants and looks forward
to the next meeting to fmd out who he will be working with.
Adjournment
Mayor Reeves adjourned the meeting at 8:52 pm.
Attest:
Donna L. Bartle, CMC
City Clerk
Page 3 of3
Mitchell E. Reeves
Mayor
AGENDA ITEM #1C
MARCH 14, 2016
CITY OF ATLANTIC BEACH
PUBLIC MEETING-CITY COMMISSION COMMITTEE OF THE WHOLE
January 23, 2016
IN ATTENDANCE:
Mayor Mitchell Reeves
Commissioner Mitch Harding
Commissioner John Stinson
Commissioner Jimmy Hill
Commissioner Blythe Waters
Mayor Reeves opened the meeting at 3:01 pm on the 23rd of January 2016. Rules of
order were explained to the guests in attendance informing guests that the meeting
was not open for public comment or questions but only a discussion between the
Commission members.
1) Topics
Topics of the Forum were conveyed to the Commission and attendees. The topics
were described as follows:
a. Citizen request for a forum for discussion regarding the Gate
Petroleum proposed development;
b. Cloister Condominium south access gate use and discussion on
possible solutions.
Commissioner Hill was hesitant for the City Commission to facilitate such a meeting
for residents to comment on the Gate Petroleum proposal. Commissioner Hill stated
his belief was regularly scheduled Commission meetings provided an opportunity
for residents to voice concerns about such matters.
Commissioner Waters arrived to the Committee of the Whole meeting at 3:15pm.
Commissioner Harding stated that citizens had requested the forum for an
opportunity to have dialogue with City officials about the proposal.
2) Open Discussion
Mayor Reeves opened discussion about citizen requests for open dialogue with City
officials, detailing the events and comments that precipitated the request at a recent
Town Hall meeting. Commissioner Hill accepted the lead role in facilitating the
forum for citizens to meet to discuss concerns between themselves and for a current
member of the Commission to be in attendance. Commissioner Hill committed to
contacting those requesting the meeting and set a date and venue, and to
AGENDA ITEM #1C
MARCH 14, 2016
communicate these details to the City Clerk for dissemination to the entire
Commission.
Commissioner Stinson opened the discussion of the Cloister south gate matter with
a slide presentation of the original proposed solution reached at a recent citizen
forum on the matter. After Commissioner Stinson completed the presentation,
discussion ensued. Commissioner Hill commented he believed separating "Little"
Plaza from the other areas of concern seemed to make sense in his opinion. There
was consensus within the group to indeed consider "Little" Plaza separately and
make a recommendation to City staff to research parking and other contributing
factors and begin addressing citizen complaints about traffic safety in this area.
Discussion continued regarding the 1Qth Street beach access and the Cloister south
gate use. No clear consensus was reached about possible solutions or direction for
City staff regarding traffic and pedestrian safety, or about the current use of the
Cloister south gate by Cloister residents.
3) Solutions
The group reached a consensus on the request for a resident forum regarding the
Gate Petroleum proposal facilitated by the City. Commissioner Hill accepted the lead
role in facilitating the resident forum.
Direction regarding parking and traffic pedestrian safety was agreed upon. City staff
was to research parking restrictions, street width and feasibility of sidewalk
construction for the area and make a recommendation to the City Commission.
4) Closing Comments
Commissioner Stinson thanked all the members of the City Commission for taking
time on a Saturday afternoon to work on these matters.
Mayor Reeves adjourned the meeting at 4:51 pm.
ATTEST:
Donna L. Bartle, CMC
City Clerk
Minutes prepared by Commissioner John Stinson
Mitchell E. Reeves
Mayor /Presiding Officer
CITY OF ATLANTIC BEACH
AGENDA ITEM #lD
MARCH 14, 2016
PUBLIC MEETING BETWEEN MAYOR REEVES AND COMMISSIONER WATERS
JANUARY 7, 2016 at 7:00AM
IN ATTENDANCE:
Mayor Mitch Reeves Commissioner Blythe Waters
Also in attendance:
Resident Chris Jorgensen
Mayor Reeves called the meeting to order at 7:00 a.m. in the North Conference
Room of City Hall.
Topic: Atlantic Beach Tree Canopy
1. Discussion between Mayor Reeves and Commissioner Waters was held on the
pros and cons of creating a short-term Atlantic Beach Tree Canopy Committee to
improve and simplify the current Tree Ordinance. Mayor Reeves explained he
would like the Committee to work with City Staff to create a Tree Management and
Planning Program. He stated the program would provide the City with a roadmap
for new tree planning and maintenance of trees in City-owned rights-of-way and
parks. He further stated the Committee would help in getting input from the City's
residents and tree advocates and would promote tree education to builders. He
stated the question is, would this be like the old Tree Board Committee and the
simple answer is, no. He explained what he is proposing is for this to be only a
short-term Committee charged with creating a solid Tree Management and Planning
Program for Atlantic Beach.
Mayor Reeves asked if Commissioner Waters would Chair the Committee of
residents and experts appointed by the Commission. Commissioner Waters shared
a great deal of tree knowledge and offered to give a reply later. Both Mayor Reeves
and Commissioner Waters agreed to move forward and add this to a Commission
meeting agenda for discussion only. They agree this discussion should come at a
later date, once the Commission makes it through some other key pending Atlantic
Beach issues.
The meeting was adjourned at 7:43a.m. by Mayor Reeves.
Attest:
Donna L. Bartle, CMC
City Clerk
Minutes prepared by Mayor Mitchell E. Reeves.
Mitchell E. Reeves
Mayor
AGENDA ITEM #4A
City of Atlantic Beach MARCH 14, 2016
FINANCIAL REPORT
January 2016
Cash Balances
Prior Current Dollar Percent
Fund(s) 12/31/15 01/31/16 Change Change
General $ 9,919,435 $ 9,650,052 $ (269,383} -2.72%
Tree Replacement 18,955 18,955 0.00%
Convention Development Tax 113,310 105,421 (7,889} -6.96%
Local Option Gas Tax 241,830 264,304 22,474 9.29%
Better Jax 1/2 Cent Sales Tax 464,661 479,140 14,480 3.12%
Police Training, Forfeiture, Grants, etc. 75,881 58,283 (17,598) -23.19%
Capital Projects 2,957,432 3,005,244 47,812 1.62%
Utility 5,561 '108 5,797,502 236,394 4.25%
Sanitation 421,674 434,231 12,557 2.98%
Building Code Enforcement 428,991 442,125 13,134 3.06%
Storm Water 1,633,866 1,665,224 31,358 1.92%
Pension -Police 98,591 112,387 13,796 0.00%
Pension -General 22,548 34,215 11,667 51.74%
Total $ 21,958,283 $ 22,067,083 $ 108,800 0.50%
Total Restricted Cash 7,132,571
Total Unrestricted Cash $14,934,512
Cash and Investments
Prior Current Dollar Percent
Account 12/31/15 01/31/16 Change Change
Bank of America -Depository $ 6,188,986 $ 6,289,791 $ 100,805 1.63%
Delaware Limited-Term Diversified Inc A 2,480,673 2,498,661 17,988 0.73%
Global X Gold Explorers ETF 4,163,128 4,157,229 (5,900) -0.14%
lnvesco Floating Rate A 710,205 700,465 (9,739) -1.37%
Voya Short Term Bond Fund Class A 4,150,280 4,155,844 5,564 0.13%
MSSB Money Market/Cash 4,239,035 4,239,106 72 0.00%
SBA -Florida Prime 22,827 22,837 9 0.04%
Cash on Hand 3,150 3,150 0.00%
Subtotal $ 21,958,283 $ 22,067,083 $ 108,800 0.50%
Police Pension Investments $ 8,829,177 $ 8,840,464 $ 11,286 0.13%
General Pension Investments 15,622,938 15,622,344 (594} 0.00%
Subtotal $ 24,452,115 $ 24,462,808 $ 10,692 0.04%
Total $ 46,410,398 $ 46,529,891 $ 119,492 0.26%
AGENDA ITEM #4A
MARCH 14, 2016
City of Atlantic Beach
FINANCIAL REPORT
January 2016
Revenues
Annual YTD YTD Dollar
Fund I (Footnote) Estimate Estimate Actual Variance
General $ 11,762,799 $ 3,920,792 $ 6,350,929 $ 2,430,137
Convention Development Tax 96,307 32,096 34,150 2,054
Local Option Gas Tax 461,611 153,868 157,841 3,973
Better Jax 1/2 Ct Sales Tax 790,128 263,372 246,931 (16,441)
Police Training, Forfeiture & Grants 89,150 29,708 15,104 (14,604)
Grants 650,000 216,664 (216,664)
Capital Projects 855,000 284,992 339,282 54,290
Utility 8,335,711 2,778,516 2,901,622 123,106
Sanitation 1,840,330 613,436 684,489 71,053
Building Code Enforcement 439,134 146,364 155,637 9,273
Storm Water 875,708 291,900 319,512 27,612
Pension -Police 1,530,544 510,176 295,309 (214,867)
Pension -General 2,336,217 778,736 431,893 (346,843)
Total $ 30,062,639 $ 10,020,620 $ 11,932,699 $ 1,912,079
Analysis of Major Variances
In general, the major variances are created when the actual funds received-to-date are
different from the percentage of the budget elapsed-to-date. Highlighted variance explanations
follow:
General Fund revenues show a net positive variance of $2,430,137. Most of this variance
is due to the timing of receipt of ad valorem taxes, the majority of which are received in
December.
Grant Funds reflected a negative variance of $216,664, Grant revenue is reimbursement
based, revenue will begin being collected in February.
Pension Funds reflected significant, negative variances this month, $214,867 and
$346,843, respectively, from the decreased value of investments.
Percent
Variance
61.98%
6.40%
2.58%
-6.24%
-49.16%
-100.00%
19.05%
4.43%
11.58%
6.34%
9.46%
-42.12%
-44.54%
19.08%
AGENDA ITEM# 4A
City of Atlantic Beach MARCH 14, 2016
FINANCIAL REPORT
January 2016
Expenses
Annual YTD YTD Dollar
Department Estimate Estimate Actual Variance
Governing Body $ 40,384 $ 13,448 $ 13,593 $ (145)
City Administration 2,544,554 848,032 867,022 (18,990)
General Government 587,118 195,636 132,864 62,772
Planning and Building 709,679 212,616 169,173 43,443
Public Safety 9,414,454 3,137,944 1,939,848 1,198,096
Recreation and Special Events 574,568 179,331 138,855 40,476
Public Works 8,491,734 2,830,324 1,677,815 1,152,509
Public Utilities 10,267,628 3,425,632 3,181,529 244,103
Pension -Police 621,607 207,180 203,386 3,794
Pension -General 986,941 328,968 580,784 {251,816}
Total $ 34,238,667 11,379,111 8,904,869 $2,474,242
Annual YTD YTD Dollar
Resource Allocation Estimate Estimate Actual Variance
Personnel Services $ 10,167,342 $ 3,398,226 $ 3,297,195 $ 101,031
Operating Expenses 11,473,400 3,802,198 3,115,489 686,709
Capital Outlay 8,985,830 2,974,695 392,720 2,581,975
Debt Service 1,964,401 654,784 1,533,550 (878,766)
Grants and Aids 36,820 12,268 28,955 (16,687)
Transfers 1,610,874 536,940 536 960 (20}
Total $ 34,238,667 $ 11,379,111 $ 8,904,869 $ 2,474,242
Analysis of Major Variances
In general, the major variances are a result of timing differences created between the percentage of budget
elapsed-to-date and actual expenditures. Highlighted variance explanations follow:
Public Safety had a positive variance of $1,198,096. Most of the variance is the result of the Public
Safety Building project-see Project Activity Schedule.
Public Works had a positive variance of $1,152,509. Most of the variance is the result of project activity
budgeted that has not been started/completed -see Project Activity Schedule.
Public Utilities had a positive $244,103 variance for the period. Most of the variance is the result of
project activity budgeted that has not been started/completed -see Project Activity Schedule
Pension-General shows a negative $251,816 variance for the period. In October, a large payout of
$207,381.11 was made to a former employee's beneficiary.
Operating Expenses had a positive variance of $686,709. Various contractual services make up
$649,128 of this balance. The largest contracts are the Fire Contract (COJ), Tipping Contract, and Road
Paving.
Capital Outlay had a positive variance of $2,581,975. Most of the capital and project expenditures occur
in the middle to latter part of the fiscal year-see Project Activity Schedule.
Debt Service reflects a negative variance of $878,766; this was the result of the largest Public Utility
debt service payment being made in October.
Percent
Variance
-1.08%
-2.24%
32.09%
20.43%
38.18%
22.57%
40.72%
7.13%
1.83%
-76.55%
21.74%
Percent
Variance
2.97%
18.06%
86.80%
-134.21%
-136.02%
0.00%
21.74%
AGENDA ITEM #4A
City of Atlantic Beach MARCH 14, 2016
FINANCIAL REPORT
January 2016
Project Activity-Current Year Activity Only
Project YTD YTD
Project Name Number Budget Actual Encumbrances Balance Status
Public Safety:
NEW POLICE BLDG-DES/CONST PS1501 3,026,667 66,881 67,086 2,892,700
$ 3,026,667 $ 66,881 $ 67,086 $ 2,892,700
Public Utilities:
INLINE VALVE INSTALLATION PU1404 16,355 16,253 102 D
EFFLUENT OUTFALL REPLCMT PU1408 2,625 2,625 I
WELL LOGGING-6 WELLS PU1501 130,000 130,000 s
UPDATE MODELS PU1502 23,442 9,598 13,844 I
EFF OUTFALL@ SHERMAN PT PU1504 320,000 320,000 I
WETWLL LINE-MIM COVE LS PU1505 13,954 13,954 (0) I
WETWELL LINE-FAIRWAYV LS PU1506 14,141 14,141 0 I
NORTH FENCE REPLACE WTP2 PU1601 10,000 10,000 E
SOFT STARTS -WTP1, 2 &3 PU1602 48,000 1,840 46,160 A
CHLORINE AUTO CONTROL VAL PU1603 31,000 1,189 29,811 A
CONTROL BUBBLER SYSTEM PU1604 15,000 574 14,426 A
REPLACE SEASPRAY H20 SERV PU1605 100,000 100,000 A
ATLANTIC WATER MAIN REPLA PU1606 100,000 100,000 E
SEWER SYSTEM REHAB SEAOAT PU1607 200,000 200,000 E
CONTROL PANEL LIFT STA WW PU1608 19,000 727 18,273 A
SOFTSTARTS LIFT ST. ABC&D PU1609 55,000 2,109 52,891 A
2 POINT REP. EFF GRAV ICW PU1610 30,000 30,000 E
PHORPHOROUS TREATMENT FAG PU1611 225,000 1,334 23,499 200,167 I
REPLACE DISKS KRUGER DISF PU1612 6,000 6,000 A
INFLUENT SCREENS (2) PU1613 20,000 768 19,232 A
REPLACE EFF PUMP #2 PU1614 50,000 1,916 48,084 A
REPLACE RAS PUMP & MOTOR PU1615 50,000 1,915 48,085 A
REPLAC INFLUENT PUMP WWTP PU1616 22,000 842 21 '158 A
Subtotal $ 1,501,517 $ 27,185 $ 179,944 $ 1,294,389
Parks Maintenance:
RUSSELL PK RENOVATION PM1501 233,180 34,074 26,394 172,712
DONNER PK PLAYGRND LIGHTS PM1503 6,500 6,146 354 E
BULL PK PLAYGRND EQUIPMT PM1504 35,000 5,300 29,700 I
DUTTON ISLE RD IMPROVMENT PM1505 25,000 24,620 380 E
Subtotal $ 299,680 $ 40,220 $ 56,314 $ 203,146
Public Works:
SAL TAIR/STURDIVAN SIDEWLK PW1406 32,090 2,080 2 30,008 I
SEMINOLE STREET SCAPE PW1407 976,974 25,614 1,359 950,001 D
Marsh Project Ped Path PW1408 56,504 7,378 49,126 1 I
SAL TAIR DRAINAGE UPGRADE PW1411 61,707 4,000 (2) 57,709 I
SE SEMINOLE RD DRAIN IMPR PW1412 650,000 650,000 D
BIKE RACKS & STREET LIGHT PW1501 6,789 6,789 I
FRANCIS AVE DRAINAGE IMPR PW1502 650,000 650,000 I
CH PARK LOT LIGHTS-LAST PW1504 9,554 9,554 (0) I
TOWNCENTER IMPR DECK & BR PW1601 40,000 40,000 E
VET PARK PLAYSET PW1602 40,000 40,000 E
Subtotal $ 2,523,618 $ 55,415 $ 50,485 $ 2,417,718
Total $ 7,351,482 $ 189,701 $ 353,828 $ 6,807,953
Status Key
A -Bid/RFP Advertised I -Project In-progress
B -Bid Awarded N -Complete/Non-Capital
C -Project Completed R -Re-budget Next Fiscal Year OR Re-Evaluated
D -Design Completed S -Staff Researching
DE -Deferred X-Project Cancelled
E-Design Phase
.. • -:~·_,.,...;Special Events
City-· Report
January 20l!
Events, Rentals, & Facilities
Featured Events in January Songwrite rs' Conce rt, Art Walk Rece ption
One Time Facility Renta ls Ade le Grage
Ba ke r Ce nter
Jo rdan
Spe cial Eve nts/Pe rmits ·~u u "·r.~ o n beach or parks
.~ ~ oavlli o n:, & Parks
Ca mping Dutto n
Beach ~·· c hair
..• T! ~!I!~ Other ·Ve t Pa rk, Sk, Na ture d ay, e t c
[-. ~ Party Block Pa rty, Pa rty In the pa rk
Fi res on t he b each
!Afte r School Progra m s Do n ner After Sc hooi Program
[Jo rda n Aft e r Schoo l Program
City Sponso red Events [Se n fo rs@ t h e Baker Cente r
I Son g w o !Le o ~· Com:en:
[Zu m ba @ Jorda n Park (4)
[Art Sh o w/Recep \.•v •
[AB ET -Childre n 's ')eifu , n ances
City Contract Programs [AB ET Perfo rma n ces
Te n n is oc """"'" Te nnis
Upc o ming Eve nts & Programs
In 'i'"'u• .. a•y [Su .. 11w""'"'" Conce rt
[Art Show & Exh ibi t w/ live demon strat ion
II of
resistratlo ns/ II of .................. ' occurrences
D !
15 22
1 1
2 2
2 2
1 1
12 18
0 0
1 1
1 1
14 14
35 4 weeks
1
4
1
0
5
AGEND A I TEM #4A
MARC H 14, 2016
II of sta ff/ vo l,
It of particip ants/ committee
a tte nd ees attended
74/135 4 t utors/1 staff
50 p e r day 6 t utors/1 s t aff
11 each t ime 1
62 0
8 p e r class 1
75 2
0 0
358 0
24/9 j rs 0
City of Atlantic Beach
M ajor Public Works Proj ects
FY15/16 -Status 3/3/16
Project Name Budget Project Activit y Notes
Utilities
Effluent Outfall Replacement $320,000 Design complete. DEP & ACOE permits received. This is replacement of the end of the beaches combined
Received final Permit from Coast Guard. effluent pipeline and is cost shared by the 3 beach Cities. The
bid was advertised on 3/2 with opening set on 3/30.
Atlantic Blvd Waterline Upgrade $100,000 Design only Waiting on water model comp letion
Update Water System Model $30,000 Initial model built. Calibration started. Hydrant field flow tests complete. Model in final ca libration
-
Well Logging-6 wells $130,000 Working with consultant to scope task. This is a down hole check of the structural integrity of our
drinking water wells and development of a well management
plan.
Replace Water Main on Seminole Rd. $700,000 Design underway-part of Seminole Road Finalizing design coordination with stormwater and streetscape
From Atlantic Blvd. to S-Way Streetscape project. components of project.
WTP2 North Fence Replacement $10,000 Installation anticipated week of 3/7. Vendor awaiting materials
Replace Seaspray water services $100,000 Project completed within budget, processing final Work needed because of recurring line breaks and
payment. accompanying outages
Sewer Line rehab Sea Oats $200,000 Coordinating scope and cost with contractor Invo lves lining of aging sewer infrastructure to reduce water
inflow & infiltration (1&1).
Phosphorus Treatment Improvements $225,000 Preliminary engineering Report completed. Received grant to offset portion of cost.
WWTP Awaiting 60% engineering design .
2 repairs Gravity Outfall to ICW $30,000 Consultant reviewing TV inspection to determine
condition of outfall piping.
Combined Plant Renewal and ~278,000 Addressing items separately in-house. In progress. Utility staff working with vendors & purchasing.
Replacement
Soft Starts WTP 1,2,3 $10,000
Chlorine AutoContro l $31,000
Control Bubbler System $15,000
LS Control Panel $19,000
LS ABCD Softstarts $55,000
Replace Kruger Disks $6,000
2 new Influent Screens $20,000
Replace Eff Pump #2 $50,000
Replace RAS Pump $50,000
Rep lace Influent Pump $22,000
Parks Projects
Russell Park Renovation $160,000 New swing set installed. Other improvements being p lanned . $30K grant may
supplement funding
Bull Park Improvements $35,000 Pricing new fence for playground area landscaping complete. New swing Installed.
Twin Lake Parks Design $25,000 Design only. Community meeting schedu led for Concept options design started. Wil l not submit application for
3/19 to solicit public input FIND grand funding this year.
Marsh Multipurpose Path $540,000 Bid opened on 3/2; low bidder within budget. $50% FIND Grant funded.
Vet Park Playset Rep lacement $40,000 Researching priclng and options
Public Works Projects
Seminole Road Improvements $900,000 Design 95% complete Bidding late Spring/early Summer.
Francis Avenue Drainage $650,000 $100% CDBG funding. Received CDBG Contract Anticipate start of construction mid to late March. Flyer sent
Improvements and he ld pre-con meeting. to neighborhood 12/15.
Beach Renourishment $0 Scheduled for summer of2016 100% paid with Federal and County funds
2016 Resurfacing Program $330,000 Borings complete. Contracting for construction Will include resurfacing of Seminole from Plaza to cui de sac.
with new vendor. Construction 1st half of 2016
Ahern Bike Plaza $15,000 Installation by City forces in 1st quarter of 2016 Grading comp lete. Initial rack installation completed (r racks).
near lifeguard station. Monitoring to gauge usage/demand .
Atlantic Blvd Bike Plaza $50,000 Negotiating with property owner for location. Design not st;:~rted.
Sherry Saf e Route to School Sidewalk $0 8' sidewalk along Sherry & Semino le from Ahern Design & survey recently started. Neighborhood meeting to be
to 17th. Design and construction funded by DOT . announced . Construction scheduled for second half of 2017.
Police Building $2,892,700 Permitting, final design/constructability Construction pricing in progress
adjustments.
BUILDING DEPARTMENT MONTHLY ACTIVITY REPORT
FOR THE MONTH OF DECEMBER 2015
PERMITS ISSUED INSPECTIONS PERFORMED
NO. OF CONSTRUCTION
PERMITS PERMIT COST VALUE BUILDING: 277
SINGLE FAMILY/ SF ATIACHED 8 $16,501.13 $3,286,918.00 ELECTICAL: 86
NEW DUPLEX/ MULTI-FAMILY 0 $0.00 $0.00 PLUMBING: 66
RESIDENTIAL ADDITIONS 2 $265.00 $19,500.00 MECHANICAL: 47
RESIDENTIAL ALTERATIONS 11 $2,630.06 $268,417.00
COMMERCIAL NEW 1 $4,171.27 $1,050,423.00 TOTAL: 476
COMMERCIAL ADDITIONS 0 $0.00 $0.00
COMMERCIAL ALTERATIONS 0 $0.00 $0.00
ACCESSORY STRUCTURES 1 $87.75 $1,700.00
SWIMMING POOLS 2 $667.50 $69,000.00 TREE REMOVALS
ROOFING 18 $1,609.42 $141,878.00 INCHES REMOVED: 0
WINDOW/DOOR 14 $1,742.38 $91,053.00 INCHES PRESERVED: 0
SIDING 1 $62.50 $2,500.00 INCHES RELOCATED: 0
ELECTRICAL 32 $3,223.80 N/A INCHES PLANTED: 0
MECHANICAL GAS 5 $339.00 N/A INCHES PAID INTO
MECHANICAL HVAC 24 $2,778.00 N/A TREE FUND: 0
PLUMBING 35 $4,746.00 N/A TOTAL: 0
DEMOLITION 4 $400.00 N/A
FENCES 2 $70.00 N/A
DRIVEWAY/ROW 6 $210.00 N/A REINSPECTION FEES: $440.00
SIGNS 0 $0.00 N/A
TOTAL 166 $39,503.81 $4,931,389.00 SURCHARGE COLLECTED: $1,038.22
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGJ<;NOA ITEM #40
MAit C H 14, 2016
AGENDA ITE M: Rev ised lnterlocal Agreement among th e C ity of Jackson v ill e, Atlantic
Beach, J acksonville Beach , Neptune Beach and U.S. Naval Stati o n,
Mayport for C onduct of th e Sea and Sky Spectacular
SUBMITTED BY: N elson VanLiere, C ity M an ager c:@
DATE: February J 7, 2016
STRATEGJC PLAN L.INK: None
BACKGROUND: This agreem ent defines the covenants and r es po nsibilities governing
the Sea and S ky Spectacular to b e held November 4-6, 2016. It is an
extended celebration of city events, United States Atmed Forces
acti vi ties and famil y e nte tta inment progra m s to be h eld periodically in
the Jacksonville Area. The primary goal is to foster positi ve
community relations and to support military recruiting efforts.
The City of Atlantic Beach will be responsible within its City limits to
provide support services including police, c r owd and traffic contro l,
parking a nd refuse collection.
This agreem e nt was last e nte red into on October IS of 2015 with the
same conditions.
BUDGET: None
RECOMMENDATION: Approve the lnterlocal Agreement among the C ity of Jacksonv ille,
C ity of Atlantjc Beach, C ity of Jacksonville Beach, C ity of Neptune
Beach and the Comm ande r, U.S . Naval Station Maypo r t, U.S. Navy
for Conduct of the Sea and Sky Spect acu lar and authorize the C ity
M a nager to sign th e agreement.
ATTACHMENT: Intcrlocal Agreement among the C ity of J acksonville, F lorid a; the City
of Atlantic Beach , Florida; the Ci ty of J acksonville Beach, Florid a; t he
C ity of Neptune Beach , Florida: and t he Comma nder, U .S. Naval
Station M ayport, U .S. N avy Fo r Conduc t of th e Sea a nd Sky
Spectacu lar.
Prepared by and Return to:
John C. Sawyer, Jr., Esquire
Office of General Counsel
117 West Duval Street, Suite 480
Jacksonville, Florida 32202
AGENDA ITEM# 4B
MARCH 14, 2016
INTERLOCAL AGREEMENT AMONG THE CITY OF JACKSONVILLE, FLORIDA;
THE CITY OF ATLANTIC BEACH, FLORIDA; THE CITY OF JACKSONVILLE
BEACH, FLORIDA; THE CITY OF NEPTUNE BEACH, FLORIDA; AND THE
COMMANDER, U.S. NAVAL STATION MAYPORT, U. S. NAVY FOR CONDUCT OF
THE SEA AND SKY SPECTACULAR.
THIS INTERLOCAL AGREEMENT (hereinafter referred to as the "Agreement") is
made and entered into as of the day of , 2016 by and among the
below-listed parties and supercedes the original Interlocal Agreement by and among the parties
made and entered into March 12, 2001, as revised for the first time on October 9, 2003, as
revised for the second time on August 4, 2005, as revised for the third time on November 2,
2007, as revised for the fourth time on October 28, 2009, and as revised for the fifth time
October 15, 2015 and shall become effective upon filing with the Clerk of the Circuit and
County Courts, as herein provided. The parties to this Agreement are:
THE CITY OF JACKSONVILLE, FLORIDA, a consolidated municipal/county
government, making the General Services District within the territorial boundaries of Duval
County, Florida (hereinafter refened to as "JACKSONVILLE"), pursuant to authority in Section
111.105, Ordinance Code; and
THE CITY OF ATLANTIC BEACH, FLORIDA, a municipal corporation within the
General Services District (hereinafter referred to as "ATLANTIC BEACH"); and
THE CITY OF JACKSONVILLE BEACH, FLORIDA, a municipal corporation
within the General Services District (hereinafter referred to as "JACKSONVILLE BEACH");
and
THE CITY OF NEPTUNE BEACH, FLORIDA, a municipal corporation within the
General Services District (hereinafter referred to as "NEPTUNE BEACH"); and
THE COMMANDER, U.S. NAVAL STATION MAYPORT, UNITED STATES
NAVY (hereinafter referred to as "CNSM").
1
AGREEMENT SECTION
1. SUMMARY ................................................................................................... .
2. PURPOSE ...................................................................................................... .
3. RESPONSIBILITIES ..................................................................................... .
4. SEA & SKY SPECTACULAR AIR SHOW COMMITTEE ........................ .
5. TERM OF AGREEMENT .............................................................................. .
6. EFFECTIVE DATE ........................................................................................ .
7. TERMINATION ............................................................................................. .
8. MAXIMUM INDEBTEDNESS ..................................................................... .
9. SEVERABILITY ........................................................................................... .
10. SECTION HEADINGS ................................................................................. .
11. CONSTRUCTION ........................................................................................ .
12. ENTIRE AGREEMENT ............................................................................... .
13. COUNTERPARTS ......................................................................................... .
PAGE
2
2
3
5
6
6
6
6
6
6
6
7
7
AGENDA ITEM# 4B
MARCH 14, 20i6
IN CONSIDERATION of the mutual covenants herein contained and for other good and
valuable consideration, the legal sufficiency of which is acknowledged by the parties, the parties
agree as follows:
1. SUMMARY. This Agreement defmes the covenants and responsibilities goveming the
Sea and Sky Spectacular, to be held on November 4-6, 2016 (hereinafter sometimes referred to
as the "Event", as the context allows). It is an extended celebration of city events, United States
Armed Services activities and family entertainment programs to be held periodically in the
Jacksonville area. The primary goals of the Event are to foster positive community relations and
to support military recruiting efforts. The Event is intended to be an annual regional attraction
with air show sites altemating between Naval Air Station Jacksonville and the Jacksonville
Beach Oceanfront (this Agreement shall pertain exclusively to Events held at the Jacksonville
Beach Oceanfront).
2. PURPOSE. This Agreement formally creates a relationship among the parties for the
following purposes:
2.1. To provide JACKSONVILLE, ATLANTIC BEACH, JACKSONVILLE BEACH,
NEPTUNE BEACH and neighboring beach cities/communities along with the high
concentration of Naval commands and their service members a celebration that showcases the
military's presence in the region.
2.2. To foster positive community relationships by (a) creating an opportunity for long
term, mutual cooperation and commitment among city govemments and Naval commands to
conduct a bi-annual event of regional attraction at an opportune time of year for the cities and
their business communities; and (b) supporting Armed Service recruiting by offering an exciting
family entertainment program which may include an air show and a demonstration of military
2
capabilities.
AGENDA ITEMS# 4B
MARCH 14, 2016
3. RESPONSIBILITIES. The parties shall have the following responsibilities, which may
be supplemented or more specifically defined as necessary, from time to time, for the conduct of
the Event:
3.1. JACKSONVILLE:
3 .1.1. Special Events Production and Coordination. The Office of Special
Events (hereinafter refened to as the "OSE") represents JACKSONVILLE's interests and shall
provide special events production expertise and coordination for the Events held at the
Jacksonville Beach Oceanfront. The OSE will share in the responsibility of arranging and
conducting the Sea and Sky Spectacular with ATLANTIC BEACH, JACKSONVILLE BEACH,
NEPTUNE BEACH and CNSM.
3.1.2. Custodian for Sponsorship Funds. The OSE will serve as custodian of
sponsorship money and will write accounts payable checks using the sponsorship money raised
to support the Sea and Sky Spectacular. ·
3.1.3. Event Promotion. JACKSONVILLE shall have the overall responsibility
for promoting the Event as a regional attraction.
3.1.4. Monetary Contribution. Subject to the maximum indebtedness in Section
8, below, JACKSONVILLE will provide and fund various services necessary to produce the
Event. Such services shall include police, private security, fire and rescue support services,
advertising and marketing, Jacksonville Transportation Authority shuttles, air show consultant,
air show acts, sound and entertainment, VIP area, liability insurance and event maintenance
(collectively and individually refened to as the "JACKSONVILLE Services"). Subject to the
maximum indebtedness in Section 8 below, JACKSONVILLE may provide services in addition
to the above JACKSONVILLE Services, to the extent that such additional services become
necessary to produce the Event; provided however, such additional services shall not be provided
or required hereunder unless and until such time as this Agreement is amended, in writing, for
the inclusion of such additional services.
3.2. ATLANTIC BEACH, JACKSONVILLE BEACH and NEPTUNE BEACH:
3.2.1. Monetary Contribution. ATLANTIC BEACH, JACKSONVILLE
BEACH and NEPTUNE BEACH are not required to contribute any sponsorship or other funds
to JACKSONVILLE for the 2016 Sea and Sky Spectacular.
3.2.2. Support Services. Within their respective city limits, and/or as the need
may require, ATLANTIC BEACH, JACKSONVILLE BEACH and NEPTUNE BEACH shall
provide and fund staffing/police, fire and rescue support services for the Sea and Sky
Spectacular, including, without limitation, police services, crowd and traffic control, parking and
3
AGENDA ITEM# 4B
MARCH 14, 2016
refuse collection. ATLANTIC BEACH, JACKSONVILLE BEACH and NEPTUNE BEACH
recognize and acknowledge that crowd sizes and logistics, as well as financial considerations,
may require joint sharing of these responsibilities and expenses as matters develop, and agree to
cooperate, in good faith, to reach equitable sharing arrangements as such prove to be necessary.
JACKSONVILLE shall provide and fund staffing police, fire and rescue support services only to
the extent that the circumstances surrounding the Sea and Sky Spectacular require supplementing
such services, as .determined by JACKSONVILLE, in its sole and exclusive discretion.
3.2.3. Sea and Sky Spectacular Facility. JACKSONVILLE BEACH shall
provide property for the Sea and Sky Spectacular. The aforementioned property shall be
sufficiently available for the placement of tents, display booths, and other festival requirements
as necessary and approved by the JACKSONVILLE BEACH City Manager and shall be
consistent with JACKSONVILLE BEACH's Code of Ordinances and Special Events Policies.
3.2.4. Responsibility for Sea and Sky Spectacular. ATLANTIC BEACH,
JACKSONVILLE BEACH and NEPTUNE BEACH City Managers or their designated
representatives shall share responsibility for arranging and conducting the Sea and Sky
Spectacular with JACKSONVILLE's OSE and CNSM; provided however, said OSE shall have
the fmal or ultimate decision making authority, subject only to Section 3.2.3. above.
3.2.5. Event Promotion. ATLANTIC BEACH, JACKSONVILLE BEACH and
NEPTUNE BEACH shall have secondary responsibility and secondary approval authority for
promoting the Event as a regional attraction.
3.3. Navy/CNSM:
3.3.1. Air Show Responsibility. While the Commanding Officer of the Naval
Air Station Jacksonville (hereinafter referred to as "NAS") has primary responsibility for the
NAS Air Show, and is charged to conduct the on-base air show at NAS, the Commanding
Officer of Naval Station Mayport is charged only with support of the Sea and Sky Spectacular by
staging of static display and performing aircraft, and by cooperating with JACKSONVILLE to
arrange and conduct the militaty demonstration at the Sea and Sky Spectacular.
3.3.2. Prohibition Against Use of Funds. In compliance with federal
regulations, fiduciary support raised on base via Naval Station Morale, Welfare and Recreation
Non-appropriated Fund Activities may not be used to support external activities.
4
AGENDA ITEM# 4B
MARCH 14, 2016
4. JACKSONVILLE SEA AND SKY SPECTACULAR OCEANFRONT Affi SHOW
COMMITTEE.
4.1. There shall be created a Sea and Sky Spectacular Committee (hereinafter refened
to as the "Committee") with membership of the parties and shall operate as follows:
4.1.1. Membership. JACKSONVILLE, ATLANTIC BEACH, JACKSONVILLE
BEACH, NEPTUNE BEACH and the Commanding Officer ofNaval Station Mayport each shall
have membership on the Committee. This Committee shall advise JACKSONVILLE on the
production of the Sea and Sky Spectacular. This includes, but is not limited to, hiring of
sponsorship/advertising companies and/or air show consultants; provided however, the
Commanding Officer of Naval Station Maypmi shall have no responsibility or involvement
whatsoever with sponsorship matters.
4.1.2. Final Authority. The parties agree that decisions of the OSE, as to
accounting, expenditures, marketing, staging, logistics, placement, consultants, contractors,
vendors, scheduling, coordination and all other matters related to and/or contemplated herein,
shall be fmal, except for: (a) any decision that may adversely impact the ability of ATLANTIC
BEACH, JACKSONVILLE BEACH and NEPTUNE BEACH to provide normal city services,
including, but not limited to Police, Fire and Rescue, as determined by the City Managers of
those cities; and (b) activities occuning on Navy property or involving Navy equipment or
personnel; only as to activities on Navy Property or involving Navy personnel or equipment,
shall the decisions ofCNSM, as delegated above in Section 4.1.1, be final.
4.1.3. Meetings. The Committee shall meet to determine any other rules
and/or procedures that may be necessary in order to permit action on the Event as soon as
possible. Such determinations shall include decisions as to whether financial and policy
commitments and procedures should be made. Such decisions shall require a majority vote of all
Committee Members. The Committee must have a quorum of its members in order to meet and
take action. Such quorum shall consist of three (3) of the five (5) members. Such meetings shall
comply with the Florida Open Meetings Law, as codified in Section 286.011, Florida Statutes.
All meetings shall be preceded by a posted notice of at least twenty-four (24) hours. Written
minutes shall be kept of the meetings. The meetings shall be held at a government facility that is
accessible to the public.
4.2. Funding and Fund Carryovers. JACKSONVILLE and the Committee (excluding
the Commanding Officer of Naval Station Mayport, as provided above) shall conduct funding
and sponsorship campaigns to cover the costs of the Sea and Sky Spectacular. In addition to
such funding and sponsorship campaigns, the parties (except for CNSM) may elect, but are not
obligated to provide additional financial support for the Sea and Sky Spectacular. In the event
that there is a surplus of funds available on final funding, from the Sea and Sky Spectacular, such
surplus shall be held by JACKSONVILLE, for available use in the next scheduled Sea and Sky
Spectacular, unless such event will not take place the following term or JACKSONVILLE
determines specific other uses for such surplus funds.
5
AGENDA ITEM# 4B
MARCH 14, 2016
5. TERM OF AGREEMENT. This Agreement shall have a one (1) year term,
commencing on the Effective Date (defined below) unless earlier terminated as provided for
herein, unless subsequently amended. This Agreement may be renewed by written agreement by
all pmties.
6. EFFECTIVE DATE. This Agreement shall become effective on the date it is recorded
in the Official Records of Duval County, Florida, as required by Section 163.01(11), Florida
Statutes. Such recording shall be perfected by the Office of General Counsel for
JACKSONVILLE.
7. TERMINATION. Any party may withdraw from this Agreement, without cause, by
giving ninety (90) days advance written notice to the other parties, by certified mail return
receipt requested or by other delivery with written receipt. Such advance written notice shall be
sent to the party representative or successor as shown on the signature pages, to the addresses
stated thereon. If the remaining parties so desire, they may continue this Agreement, as to its
terms and conditions, by formal, mutual execution of a letter agreement memorializing the same.
8. MAXIMUM INDEBTEDNESS. This Section 8 is included in this Agreement pursuant
to Section 106.431, JACKSONVILLE Ordinance Code. JACKSONVILLE's maximum
indebtedness under this Agreement shall not exceed ZERO DOLLARS ($0.00). The respective
maximum indebtednesses of ATLANTIC BEACH, JACKSONVILLE BEACH and NEPTUNE
BEACH shall be their respective financial and service commitments detailed in Sections 3.2.1
and 3.2.2, above. This Agreement is contingent upon lawfully appropriated funds for the Event.
9. SEVERABILITY. If any part of this Agreement is found by a comt of competent
Jurisdiction to be unlawful or otherwise unenforceable, such part shall be deemed to be severed
from this Agreement and the remaining parts shall continue to have full force and effect.
10. SECTION HEADINGS. All section headings used in this Agreement have been inserted
for convenience only. Such section headings shall not be used in the interpretation or
construction ofthe text of this Agreement.
11. CONSTRUCTION. The parties acknowledge that they have had meaningful input into
the terms and conditions contained in this Agreement. Therefore any doubtful or ambiguous
provisions contained herein shall not be construed against the party who physically prepared this
Agreement. The rule sometimes referred to as "Fortius Contra Proferentum" shall not be
applied to the interpretation of this Agreement.
12. ENTIRE AGREEMENT. This Agreement constitutes the entire agreement between
the parties hereto for their responsibilities with respect to the Event. No statement,
representation, writing, understanding, agreement, course of action or course of conduct, made
by any party, or any representative of any party, which is not expressed herein shall be binding.
All changes to, additions to, modifications of, or amendment to this Agreement, or any of the
6
AGENDA ITEM# 4B
MARCH 14, 2016
terms, provisions and conditions hereof, shall be binding only when in writing and signed by the
authorized officer, agent or representative of each of the parties hereto.
13. COUNTERPARTS. This Agreement, and all amendments thereto, may be executed
in several counterparts, each of which shall be deemed an original, and all of such counterparts
together shall constitute one and the same instrument.
[Remainder of page is intentionally left blank. Signature page follows immediately.]
7
AGENDA ITEM# 4B
MARCH 14, 2016
IN WITNESS WHEREOF, the City of Jacksonville, by and through its respective
authorized representatives has caused this Agreement to be executed on the day and year first
above written.
ATTEST:
By: _________ _
Name: ---------------------Title: Corporation Secretary
STATE OF FLORlDA)
)ss.
COUNTY OF DUVAL)
CITY OF JACKSONVILLE
By: ____________________________________ _
Lenny Curry
Mayor
The foregoing instrument was acknowledged before me this day of --------
2016, by , as , and James R. McCain, Jr.,
Corporation Secretary respectively, of the City of Jacksonville, a municipal corporation in Duval
County, Florida.
Such persons: (notmy must check applicable box)
+ are personally known to me; or
+ produced a current ____________ driver's license as identification; or
$ produced as identification
_____________ (Sign)
____________ (Print)
NOTARY PUBLIC
My Commission expires: _________ _
(NOTARlAL SEAL)
In compliance with the Ordinance Code of the City of Jacksonville, I do hereby certify that there is an unexpended,
unencumbered and un impounded balance in the appropriation to cover the foregoing Agreement and that provision
has been made for the payment of the monies provided therein to be paid.
Director of Finance
City Contract Number: ____ _
Form Approved:
Office of General Counsel
8
AGENDA ITEM# 4B
MARCH 14, 2016
IN WITNESS WHEREOF, the City of Atlantic Beach, by and through its respective
authorized representatives has caused this Agreement to be executed on the day and year first
above written.
ATTEST:
By: ----------------------
Donna L. Bartle, City Clerk
800 Seminole Road
Atlantic Beach, FL 32233
STATE OF FLORIDA)
)ss.
COUNTY OF DUVAL)
CITY OF ATLANTIC BEACH
By:. ____________ _
Nelson VanLiere, City Manager
800 Seminole Road
Atlantic Beach, FL 32233
The foregoing instrument was acknowledged before me this day of _________ _
2016, by Donna L. Bartle, and Nelson VanLiere, the City Clerk and City Manager respectively,
of the City of Atlantic Beach, a municipal corporation in Duval County, Florida.
Such persons: (notary must check applicable box)
$ are personally known to me; or
+ produced a current ____________ driver's license as identification; or
+ produced as identification
__________ (Sign)
-------~----(Print)
NOTARY PUBLIC
My Commission expires: _____ _
(NOTARIAL SEAL)
9
AGENDA ITEMS# 4B
MARCH 14, 2016
IN WITNESS WHEREOF, the City of Jacksonville Beach, by and through its
respective authorized representatives has caused this Agreement to be executed on the day and
year first above written.
ATTEST:
By: _________ _
Nancy J. Pyatte, City Clerk
11 Nmth 3rd Street
Jacksonville Beach, FL 32250
STATE OF FLORIDA)
)ss.
COUNTY OF DUVAL)
CITY OF JACKSONVILLE BEACH
By: ____________ _
Charlie Latham, Mayor
11 Nmth 3rd Street
Jacksonville Beach, FL 32250
By: ____________ _
George D, Forbes, City Manager
11 North 3rd Street
JacksonvilleBeach, Florida 32250
The foregoing instrument was acknowledged before me this day of _____ _
2016, by Charlie Latham, George D. Forbes and Nancy J. Pyatte, the Mayor, the City Manager
and the City Clerk respectively, of the City of Jacksonville Beach, a municipal corporation in
Duval County, Florida.
Such persons: (notary must check applicable box)
~ are personally known to me; or
~ produced a current _______ driver's license as identification; or
~ produced as identification
__________ (Sign)
____________ (Print)
NOTARY PUBLIC
My Commission expires: _____ _
(NOTARIAL SEAL)
10
AGENDA ITEM# 4B
MARCH 14, 2016
IN WITNESS WHEREOF, the City of Neptune Beach, by and through its respective
authorized representatives has caused this Agreement to be executed on the day and year first
above written.
ATTEST:
By: ----------------------Karla Strait, City Clerk
116 1st Street
Neptune Beach, FL 32266
STATE OF FLORIDA)
)ss.
COUNTY OF DUVAL)
CITY OF NEPTUNE BEACH
By: ----------------------------Andy Hyatt, City Manager
116 1st Street
Neptune Beach, FL 32266
The foregoing instrument was acknowledged before me this day of _____ _
2016, by Andy Hyatt and Karla Strait, The City Manager and the City Clerk respectively, of the
City ofNeptune Beach, a municipal corporation in Duval County, Florida.
Such persons: (notary must check applicable box)
+ are personally lmown to me; or
+ produced a current _____________ driver's license as identification; or
+ produced as identification
___________ (Sign)
____________ (Print)
NOTARY PUBLIC
My Commission expires:
------~-
(NOTARIAL SEAL)
11
AGENDA ITEM# 4B
MARCH 14, 2016
IN WITNESS WHEREOF, the Commander US Naval Station Mayport, United States
Navy, by and through its respective authorized representatives has caused this Agreement to be
executed on the day and year first above written.
ATTEST: NAVY
By: __________ _ By: _______________ _
Signature
Type/Print Name: _______ _
Wesley R. McCall, Captain, United States Naval
Station Mayport
Title: -------------------------
STATE OF FLORIDA)
)ss.
COUNTY OF DUVAL)
The foregoing instrument was acknowledged before me this ___ day of ______ _
2016, by Wesley R. McCall, and as Captain and
_________ respectively, of the United States Navy.
Such persons: (notary must check applicable box)
$ are personally known to me; or
$ produced a current _____________ driver's license as identification; or
$ produced as identification
___________ (Sign)
____________ (Print)
NOTARY PUBLIC
My Commission expires: _______ _
(NOTARIAL SEAL)
G:\Gov't Operations\JSawyer\Special Events\_Sea and Sky\_2016\Interloca1 Agreement\16 Sea SkySpectacular Interloca1 Agreement
12.11.15.doc
12
AGENDA ITEM:
SUBMITTED BY:
DATE:
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA ITtM 1#4C
MARCH 14, 2016
Purchase Two (2) Gorman-Rupp Pumps for the Wastewater Treatment
Plant frotn Hudson Pump & Equipment Associates, Inc . as they are the
sole s ource di s tributor of Gonnan-Rupp pumps.
Kayle Moore, Acting Public Works Director
March 3, 2016
BACKGROUND: In preparation of the F isca l Year 2016 budget, the City's Public Utilities
Department included the cost of heavy machinery needed to properly operate the
Wastewaster Treatment Plant, and uphold the expectations of the Flmida DEP and the St.
Johns River Water Management District.
The City did not s o li cit competitive bids or quotes for thes e items, as Gotman-
Rupp products became the City standard over thirty (30) years ago, and has been used
exclusively ever s ince. This decision was part of the major pumping station rehabilitation
project that the City undet1ook at that time. A single pump manufacturer for the rehab
project was strongly encouraged, and Gorman-Rupp was s e lected .
Parts for new and older models are readi ly available, and they have kept the same
pump design used by the City for decades. Staff is familiar with this brand and can eas ily
perform routine maintenance.
John Collins of J. Collins Engineering Associates has worked on several projects
fbr the City, including the upgrade of the Wastewater Treatment Plant in 20 I 0. He
recommends that the City continue to use Gonnan-Rupp pumps for its wastewater
applications. It is not recommended to interchange brands in any mechanical equipment
appli ca tion, and to ch ange the entire system would be costly. He provided the attached
statement.
BUDGET: We included in the PY20 1 6 Operating Budget the purchase of two (2) Gonnan-
Rupp pumps/motors, to replace the existing machinery. The combined total for
both pumps is $6 1,933.
ATTACHMENTS: Statement f•·om J. Collins Engineering Associates, LLC .
RECOMMENDATION: To approve the purchase Two (2) Gorman-Rupp Pumps in the
amount of$6 1 ,933 from Hudson Pump & Equipment Associates, Inc. as they are
the sole source dis tributor of Gonnan-Rupp pumps.
REVIEWED BY CITY MANAGER: :-/tk-2-<ct;l_au
AGENDA I TEM #4C
MARCH 14,20 16
Statement from J . Collins Engineering Associates, LLC.
John Collins, PE
C ity has been us ing G onna n-Rupp (GR) Pumps fo r ove r 30 years as a
s tandard s el f-priming wastewa te r pump. T he process wa s d evelo p ed m a ny
ye ars ago wh e n th e ci ty ha d no unifo rm s tandard practi ce o n selecti on of
wastewater pumps . The prev ious use o f no n -stand ard pumps presented
many maintenance iss ues as w e ll as pro ble ms of obtaining many di ffe re nt
s pare parts . T he d ecis io n to have standard pumps fo r the C ity•s w as tewater
li ft s ta ti o ns as well a s in many app licati o ns in the wastewater pla n t
b e nefi ts the ci ty and th e public. T he sel ected pumps arc re li ability ,
o p erato r friendl y and mos t p arts ar e avail able in Flo rid a. S in ce th e goal o f
public ut iliti es is to provid e re li able c ustomer servi ce-the s ta nd a rdi zati o n
of the purchasing o f wastewater equipme nt is a commo n practi ce w ith
munic ipa l ut ility departm ents s ince it increases o perator knowledge in th e
m a inte na nce an d servi ce of the pumps whi ch in re turn f aci litates repa irs
and obta ining parts. By minimi z ing the time to re turn wa s tewa te r pumps
back into service, th e C ity reduces th e ri sk of an en v iro nme n ta l spill and
F D EP pe nn it vio la tions . Staff s upp o tts the co ntin ua tion of th e u s c of
standa rdi z ed O R pumps a nd o the r wastewater equipm ent in the c ity .
J . Collin s E ng ineering A ssocia tes, LLC (JCEA)
11 5 I 6-3 S a n Jose Blv d .
J ackson v ill e, FL 32223
904-262-41 2 1
904-7 16-6282 Cell
AGENDA1TEM:
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
ORDINANCE NO. 45-16-22
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH,
FLORIDA, AMENDING CHAPTER 20, TAXATION; ARTICLE
HI, LOCAL BUSINESS TAX; SECTION 20-53, HALF YEAR
RECEIPTS CHANGING CITY CLERK TO CITY MANAGER
OR DESIGNEE; AND SECTION 20-54, DUE DATES AND
DELINQUENCIES; PENAL TIES CHANGING CITY CLERK
TO CITY MANAGER OR DESIGNEE AND DELETING THE
REQUiREMENT THAT THE CITY CLERK SHALL
DISCONNECT WATER SERVICE FOR NON PAYMENT; AND
SECTION 20-56, COMPLJANCE BY RECEIPT HOLDERS TO
CHANGE THE CITY MANAGER TO FINANCE DIRECTOR
OR DESIGNEE; PROVIDING FOR CONFLICT; PROVIDING
FOR SEVERABILITY; AND PROVIDING AN EFFECTfVE
DATE.
SUBMITTED BY: Nelson VanLiere, City Managerc?:?
DATE: Ma rch 2 , 2016
STRA TEGLC PLAN LINK: Succession Planning
AGENDA ITEM #7A
MARCH 14,2016
BACKGROUND: In an eff01t to streamline operations of th e Cit y to continua lly do more with
fewer resources, I am propos ing a shift in responsibiliti es of the d ai l y duties of managing th e
Business Tax Receipts from the City C lerk to the City Manager, more specifically to the Finance
Department. In my opinion, the job duties arc better suited for the Finance Department than for the
Clerk 's Office due to the nature of the duties. Reasons for this change are highlighted below:
I. One of the most significant reasons to implement a change is that although the code indicates
that the Clerk's Office is responsible, a significant portion of the work is not supervised by the
C lerk. The zoning approvals, insp ections and the collection of the fee s are all p e rform ed by other
departments. When problems arise, the Clerk has no authority over the persons o utside her
department perfonning the tasks. There should be one person responsible for the total process to
insw·c that the treatment of customers is unifom1 and consistent, the fees are applied conectly and
the inspections are performed timely.
2 . According to the C l erk, the C lerk's Office has been experiencing great difficulty perfotming
thi s function at a front counter, taking up much needed time that s hould be devoted to records
m anagement. The Clerk has r epeated ly brought it to my attention that her Records Clerk has
difficulty working o n record s with the interruptions of the fro nt coun ter. Moving the Business Tax
Receipt function across the hall shou ld alleviate some of this pressure. The Record's Clerk would be
better utilized assisting the City C lerk with public records reques ts and processing records that need
to be scanned and indexed for future reference.
AGENDA ITEM# 7 A
MARCH 14, 2016
3. The Finance Department already processes tax receipt payments, the Building and Planning
Department performs a zoning review and the Building Official coordinates any inspections that
need to be done. The Finance Department has front counter support and is capable of performing the
remaining required procedures of taking the applications and verifying once trained.
4. The software that the Clerk's Office has been using has proven to be troublesome and time
consuming. The software will be upgraded in the near future and will require many hours of
training. By transferring these duties now, the Finance Department will have time to train and
migrate to the new software and unburden the Clerk's Office with this responsibility. Finance
personnel have more resources to go through the conversion and get the programs running smoothly.
They will have the support of the Finance Director and two Accountants and a Billing Specialist.
Having people trained and cross trained should make the process work more efficiently. This will
also mean that the Clerk's Office will never need to spend resources on the City's integrated
software except for requisition input.
5. When there is a critical function in a small department and only the person assigned the task
knows how to perform the task or has time to perform the tasks and that person leaves employment,
it puts the City in a difficult position to recover, especially when the process is complicated and
involves specific software. These types of duties would be better off with a pool of employees that
are familiar with the program.
6. This code revision also removes language that requires the City Clerk to cut off water
services to those businesses that do not pay by January 31st. The City Clerk has never enforced this
section of the code. The business may be closed for non-payment, but utilities may need to remain
on if paid for.
7. This revision of the code also clarifies the dates for half year tax receipts and removes the
provision that asks for hardship consideration before a partial year tax receipt would be given. This
is not a necessary provision when partial year receipts are allowed. Declaring a hardship is very
subjective and difficult to apply.
For these reasons, the transfer of the responsibility of managing the Business Tax Receipts from the
City Clerk to the City Manager or his designee by amending Section 20 of Chapter 20, Article III, of
The Atlantic Beach Code of Ordinances would be in the best interest of the City.
BUDGET: None
RECOMMENDATION: To approve Ordinance 45-16-22 as read by title.
ATTACHMENT: Ordinance No. 45-16-22
ORDINANCE NO, 45-16-22
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH,
FLORIDA, AMENDING CHAPTER 20, TAXATION;
ARTICLE III, LOCAL BUSINESS TAX; SECTION 20-53,
HALF YEAR RECEIPTS CHANGING CITY CLERK TO
CITY MANAGER OR DESIGNEE; AND SECTION 20-54,
DUE DATES AND DELINQUENCIES; PENAL TIES
CHANGING CITY CLERK TO CITY MANAGER OR
DESIGNEE AND DELETING THE REQUIREMENT THAT
THE CITY CLERK SHALL DISCONNECT WATER
SERVICE FOR NON PAYMENT; AND SECTION 20-56,
COMPLIANCE BY RECEIPT HOLDERS TO CHANGE
THE CITY MANAGER TO FINANCE DIRECTOR OR
DESIGNEE; PROVIDING FOR CONFLICT; PROVIDING
FOR SEVERABILITY; AND PROVIDING AN EFFECTIVE
DATE.
AGENDA ITEM# 7A
MARCH 14, 2016
WHEREAS, the City Clerk is currently assigned the duties related to the issuance and
renewal of business tax receipts and is accomplishing this task with the support of a records
clerk; and,
WHEREAS, there are significant records of the City that have not been scanned and
indexed for future reference and increases in public records requests are taking up more time
than in the past; and,
WHEREAS, the City Manager, through the realignment of some other job duties
proposes to perform the duties of the management of the business tax receipts and bring that
function into the Finance Department. The collection of fees is already performed by the
Finance Department and they have front counter support for this function.
WHEREAS, the City Commission now finds that it is in the best interest of the City to
transfer the responsibility of managing the Business Tax Receipts from the City Clerk to the City
Manager or his designee and therefore desires to amend Section 20 of Chapter 20, Article III, of
the Atlantic Beach Code of Ordinances.
AGENDA ITEM #7A
MARCH 14, 2016
NOW THEREFORE, BE IT ENACTED BY THE CITY COMMISSION ON
BEHALF OF THE PEOPLE OF THE CITY OF ATLANTIC BEACH, FLORIDA:
SECTION I Code Amended. That Section 20 of the Code of Ordinances, relating to the
Bus iness Tax Receipts of the C ity of A tl antic Beach, Florida, is hereby amended as fo ll ows:
Sec. 20-53. -Half-year receipts.
The eity cleric, upoB proper shewing tha~ the iss~:tanee of a receipt fer a full year would weriE
a hardship iR any instance duriBg the period from April first to Ootober first, may issue a half
year's reeeipt. PeFSOfls app lying for a receipt aftef Ootober fifst ffHlY be issued a kalf year's
reoeipt.
No receipt shall be issued for more than o ne year. For each receipt obtained from October 1
through March 31, the full tax fo r one year shall be paid; for each receipt obtained from April I
through September 30, one-half of the fu ll tax shall be paid.
Sec. 20-54. -Due dates and delinquencies; penalties.
(a) All receipts shall be sold by the city manager or designee e ity olerk beginning September
first of each year and s ha ll be due and payable on or before October first of each year and
shall expire on September thirti eth of the s ucceeding year. lf October first falls on a
weekend o r ho lid ay, the tax sha ll be due and p ayable on or before the first working day
following October first. Those receipts not renewed when due and payable s hall be
considered d e linquent and subject to a delinquency penalty often (1 0) percent for the month
of October, plus an additional five (5) percent penalty for each month of delinquency
thereafter until paid. However, the total delinquency penalty shall not exceed twe n ty-five
(25) percent of the local business tax fee for the delinquent establis hment. If receipt is not
paid b~· January thirty first, tJ:te eity olerlc shall have eity water service diseoMeeted l:I:Rtil
business tax fee plus delinEJuent charges are ~aid in full.
(b) Any person engaging in o r managing a n y business, occupation o r profession without first
ob ta ining a local bus iness tax receipt, if req uired in this article, shall be subject to a penalty
of twenty-five (25) percent of the business tax fee determined to b e due, in addition to the
penalty provided b y F.S. Ch. 162; any such business may be closed by the city manager or
his designee until the bus iness tax requirements have been met.
Sec. 20-56. -Compliance by receipt holders.
Issuance of a local business tax receipt by the c ity manager or designee oity olerk shall in no
Wtse!Y re lieve the h older thereof of responsibil ity for compliance w ith a ll p rovisions of this Code
or oth er c ity o rdinances or parts thereof heretofore passed or w hich may hereafter be passed by
the c ity commission regulating the co nduct of the business.
AGENDA ITEM# 7A
MARCH 14, 2016
SECTION 2. Conflict. If any portion of this ordinance is in conflict with any portion of
any other ordinance, then the provisions of this ordinance shall govern.
SECTION 3. Severability. If any section, sentence, clause or phrase of this ordinance is
held to be invalid or unconstitutional by any court of competent jurisdiction, then said holding
shall in no way affect the validity of the remaining portions of this ordinance.
SECTION 4. Effective Date. This Ordinance shall take effect May 1, 2016.
PASSED by the City Commission on first reading this __ day of ___ , 2016.
PASSED by the City Commission on second and final reading this __ day of
2016. ---
MITCH REEVES,
Mayor, Presiding Officer
ATTEST:
DONNAL. BARTLE,
City Clerk
Approved as to form and correctness:
City Attorney
AGENDA ITEM # 8A
MARCU14, 2016
CITY OF ATLANTIC BEACH
ClTY COMMISSION AGENDA ITEM ON EMERGE NC Y PLANNING
AGENDA ITEM: This is a fo rm al r e quest for a bri efi n g by the C ity Ma nager and staff to the
C ity Co01rni ssion o n detailed aspects of the City's Emergency
Management pla n for a ny and all contin gencies or poss ibl e eme rgency
incidents. A briefing is requested prior to the s tart of the 2016 defined
hwTicane season.
SUBMITTED BY: Commissioner John M Stinson ~~
DATE: The 24111 of February 2 01 6
BAC KGROUND: The C ity of Atlantic Beach emergency operation s are covered under C ity
Ordi na nc e Part Il, C hapter 2, Administ1'ation, Artic le VIII , E mergen cy Management, Divisio n II ,
Emergency Management P lan, Section 2 parts 401-409.
Most e mergencies a re unpredi ct able and vary widely in scope, impact and required resp onse.
Causes may be severe weather, infe ctio u s diseases, indus tri a l accidents or s pills, or by intentional
acts. And, when experienced, a n emergency can threat e n public safety, the e nvironme nt,
p roperty, critica l infrastructure, the health of the public and access to li fe saving health ca re.
Preparation, planning, assess ment and practice are essential to e mergency pre paredness.
And , residents of Atlantic Beac h need to unders tand key points of any response plan, in cluding:
1. Th e City utilizes a detailed pla n that is current, assessed and upd a ted a1mually.
2. Identify ing th e Incident Ch ai n ofCommand, includin g selection and training require d.
3. Prefetred me th ods of informa tion di ssemina ti on to & from the public.
4. Specifi c evacuation routes for each uniqu e area of the city.
5. Contingency pl an s in the event evacuation is not p ossible .
6. C ity-wide security in the event a f ull evacuation is impleme nted.
Atlantic Beach has been fortunate to not having experien ced a natura l emergency in decades.
T he beac hes are the fir s t to evacuate if a s torm near s our area and our proximity to NS May port
has the p otential to force emergency response du e to something other than natural causes. And,
in today's uncet1 ain times, it is not unreasonable to contemplate intentiona l ac ts of those w ish ing
to cause harm and fear in c iti zens.
Co nside r~ according to the c mTe nt Atla ntic Beach city plan, when winds reac h a sustain ed rate of
40 MPH in Atlantic Beach, all key empl oyees (including police) relocate across the Intracoastal
Wate rway. If City sta ff is relocatin g, will there b e an entire evacua ti on of the C ity ? How will
security be provided for ou r unoccupied h omes a nd businesses in A tl antic Beach ? How does the
plan provi de for re-entr y and r ecovery operations? Has the current plan been te sted by "in
house" sessions s uch as a ''tab le top" exercise wh ere various scenario s are presented for city
leaders to respond to and th a t vali date the pl a n?
1
AGENDA ITEM# 8A
MARCH 14, 2016
CITY OF ATLANTIC BEACH
CITY COMMISSION AGENDA ITEM ON EMERGENCY PLANNING
OTHER CONSIDERATIONS: Remember ... "If you fail to plan, then plan to fail" and even
the best response plan, poorly implemented, will magnify the impact of any incident
experienced.
Therefore, it is critical that any response plan be assessed, evaluated and revised to be able to
successfully address any possible emergency. Key elements to consider in assessing these
emergency plans include:
1. Communications -umeliability of wireless services, GETS phones for necessary personnel,
secondmy communications such as HAM radios, satellite phones, radio broadcasts, military &
National Guard, etc.
2. Traffic Management -egress, ingress routes and public safety control points, coordination
with adjacent governmental agencies, citizen knowledge & understanding, other necessary
services, towing & recovery services, up-to-date passes for citizen reentry, etc.
3. Evacuation Action-control points for City traffic and flow patterns into neighboring
communities, security & looting prevention, PSA broadcasts, reentry assessment, etc.
4. Restoration-utility restoration and safety, debris removal, available resources, capital
constraints and disbursements, communication flow between various depmiments & agencies,
citizen assistance with information, complaints, access to insurance adjustors, reliance on citizen
volunteers.
CONCLUSION: A detailed, current, and well understood evacuation plan is a matter oflife
and death. The City of Atlantic Beach Emergency Response Plan has yet to be evaluated and
during an actual emergency is not the time to test the plan.
BUDGET: Time and focus of city personnel to prepare and brief this plan at a workshop, time
and focus of City staff to meet with other team members to evaluate data and make
recommendations.
RECOMMENDATION: Create a team consisting of one junior and one senior member of each
department of the City of Atlantic Beach, working with one member of the current City
Commission to identify required resources necessary for evaluating the current plan. This team
will also select members of the community to assist as emergency case contributors and plan
evaluation. The team would meet monthly until resource identification is complete. The team
would then schedule quarterly table-top exercises to evaluate plan response and effectiveness,
Early table-top exercises would be smaller, localized events with the magnitude of events
building over time to include other communities and response teams. Therefore it is
recommended this effort be undertaken prior to the 2016 hurricane season or as soon as possible
thereafter.
2
CITY OF ATLANTIC B EACH
AC~NDA l'fEM #8D
MARCH 14 2016
CITY COMMISSION AGENDA ITEM ON STORMW ATER MANAGEMENT
AGENDA ITEM: This is a for mal request for the City Manager and s taff to reeva luate the
C ity storm-water control system and to develop a contingency plan to
preve nt the flood in g of re sidences and business dw1ng peak rainfa ll
events. Additiona ll y, it is requested th e C ity Manager and s taff prepare a
report that details the cost of a storm water system review and potenti a l
upgrades .
SUBMITTED BY: C omm issioner .J ohn M Sti n so n -..)Vv\~
DATE: The 241h ofFebntary 20 16
BACKGROUND: In November 2015, The C ity of Atlantic Beach experienced a peak rainfall
event in which numerous homes were floode d , areas of the Cit y were impassable for a period of
time and c iti zens incurred the expen se and inconveni e nce of damage to C ity parks.
At a recent C ity Commission meeting, the National Oceanic and Atmospheric Administration
(NOAA) presented C ity officia ls and s ta ff with a review of the ra infall event of Novemb er 20 15.
111 the NOAA presentation, NOAA officials s ta ted this mos t recent event was not an un common
experience for the City of Atlantic Beach and that the C ity h ad experienced such floodin g
perhaps three times within the last 2 0 years, including the most recent event. Further, it appears
the NOAA offic ials believe that events o f this type could prove more fi·e quent in the future .
If the history is correct and the City of Atlantic Beach can expect mo re event s s uch as th e rainfall
event of the 7°' and gth of November 2015 , there are four obvious responses City officia ls could
choose. T hese responses are:
I ) Acc ept th at rainfa ll events capable of overwh elming storm-water management resow-c es
the City has at its dis posal will continue, and ask the c itizens to endure the
inconvenience, cost and disruption su ch events create.
a . T he presenter believes thi s is a n unacceptable response, to subj ect parents and
children to huddle on second floor leve ls of their homes to avoid the influx of
water, the danger of flood ed e lectdcal c ircuits and the lo ss o f private property.
2) Identify areas of Atlanti c Beach that are s ubj ect to flooding and begi n the process of
purchasing residences and businesses located wjthin these flood zones, th ereby requiring
the remaining residents to bear the burden of s uch expense.
a . The presenter believes thi s is a n unaccepta bl e response tor a Ci ty whose purpose
is to provide acceptable levels of service to citizens, including safety, basic
services, and infhtstructure. lt is probab le ch oosing this response wou ld cause
taxp ayers to endure more expense than if the storm-water syste m was improved.
3) Reevaluate the stmm-water management system where it has proven inadequate. Include
as a part of the E mergency Management plan, contingency r esponses s uch as; pumping
1
AGENDA ITEM# 8B
MARCH 14, 2016
CITY OF ATLANTIC BEACH
CITY COMMISSION AGENDA ITEM ON STORMWATER MANAGEMENT
storm-water storage systems down prior to anticipated heavy rainfall; installation of
tidewater backflow prevention systems to eliminate the impact of high tides preventing
storm-water systems from evacuating sufficiently during a rainfall event; contingencies
for additional pump capacity during a rainfall event; and coordinating with adjacent
communities maintenance, improvements and requests for assistance from State and
Federal agencies for additional resources.
OTHER CONSIDERATIONS: The City ofNeptune Beach is cunently working to make
application to the State of Florida for one million, eight hundred thousand dollars
($1,800,000.00) in assistance to improve their storm-water management system. Although the
City of Neptune Beach has experienced flooding problems at different times and of a different
nature than has the City of Atlantic Beach, it is interesting that the City ofNeptune Beach is
focused on some drainage systems shared with the City of Atlantic Beach.
Can the City of Atlantic Beach partner with our neighbors to improve the entire drainage
system? Do Neptune Beach plans take into consideration the needs of Atlantic Beach since
portions of the drainage system are shared? Should Atlantic Beach reconsider the 50% pervious I
impervious restriction recently relaxed?
CONCLUSION: The City's storm-water management should be prevalent on the minds of
every resident. Florida historically experiences rainfall in amounts not seen in much of the
United States. And the proximity and frequency of tropical storms further increases demands on
the ability to protect residents. This recent event highlights the inadequacies of the storm-water
management system and the cunent emergency response plan in use by the City. A review of the
affected areas and systems is required promptly.
BUDGET: Time, focus and expense of City staff to consult those familiar with such systems
and to describe the cunent storm-water system, evaluate data and make recommendations based
on feedback received from those consulted.
RECOMMENDATION: It is recommended that City staff prepare a presentation for the City
Commission detailing affected areas of the City and the obstacles to improvements to stmm-
water systems in these affected areas. City staff should also begin meetings and consultations
with anyone familiar with sto1m-water system construction, improvement and contingency
efforts. Results of these meetings including recommendations, justification and expense should
be presented to the City Commission as soon as practical.
2
A GENOA ITF.M # 8
MARC H 14,20 16
CITY OF ATLANTIC BEACH
CITY C OMMISSION AG ENDA ITEM ON 10 111 STREET BEACH ACCESS
CONGESTION
AGENDA ITEM: T hi s is a formal request ror th e C ity Manager and staff to begin the
process of id ent ifYing the traffic volumes in the area of the l 0111 S treet
beach access, in c lu di ng 1 0'11 S tr eet be tween the beach a nd. Ocean Blvd.,
PJaza Drive between Ocean Blvd. and East Coast Drive, and along Beach
Ave. & CJub Drive between 7'11 Street and Ocean Blvd.
SUBMITTED BY: Commi ssioner John M Stinson <3M ~
DATE: The241h ofFebJU ary20 t 6
BACKGROUND: The C ity of A tl anti c Beach committed to fac ilitating a mee ti ng between
residents of the Clo ister condominium complex and neighboring residents adjacent to the
C loister cond ominium , in which a ll parties wo uld work to some resolution of traffic congestion
and the C loister residents requesting use of their so uth gate. This meetin g was h eld in ea l'ly
January 2016.
The benefits of the work done by all parties thu s far, has id entifi ed some concerns th at s hould be
of kee n interest to th e City of A tl anti c Beach a nd are contributing factors to the req uests made
and presented in the meeting of early January 2016.
ln no partjcular order or priority, U'tese factors are:
1) Traffic congestion and d ri ver I pedes tri a n co nfusion on 10111 Street between th e beach
access and Beach A venue.
a. Contr ibuting factors include: C lo ister north gate ingress & egress; opposi ng traffic
a ng led p arking adjacent the "Bikini " apartments; parking a lo ng 10111 Street
adjacent to the C loister nm1h fence; vehi c les backin g into th e I 0 111 Street -Beach
Ave intersection; t he heavy u se of the beach access by beach vis ito rs.
2) Resident concerns abo ut resident, pedes trian and verucu la r safety o n Pl aza Drive between
Ocean Blvd. and East Coast Drive.
a. Contributing fac tors include: traffic loa ds o n the st reet due to th e limited access to
n e ighborhood s east of the a rea; the s peed of t:r aftic exiting Ocean B lvd. and East
Coast Drive o nto this portion of Plaza Drive; and the n arrow street wi dth be tween
Ocean B lvd. and. East Coast Dri ve.
3) Resident concems abo ut resident, pedestrian and vehicular traffic safety o n tJ1e Beach
Ave -C lu b Drive ro ute between 7111 Street and Ocean Blvd .
a. Contributing factors include: th e impact of additional traffic should the C loi ster
south gate be accessed; current traffic loads and the abili ty of these neighborhoods
to absorb more traffic; hi g h levels of pedestrian a nd bicycle traffic along this
1
AGENDA ITEM# 8C
MARCH 14, 2016
CITY OF ATLANTIC BEACH
CITY COMMISSION AGENDA ITEM ON lOth STREET BEACH ACCESS
CONGESTION
route; limited amount of parking for visitors creating further congestion and
safety concems.
The City of Atlantic Beach and our adjacent neighboring communities are the premier beach
destination of northeast Florida and the southeast United States. As the Jacksonville metropolitan
area and sunounding communities continue to experience growth, the demands on our
infrastructure, neighborhoods, public safety and our beach access points will also increase.
OTHER CONSIDERATIONS: Currently Atlantic Beach is experiencing an offseason with
regards to visitors and traffic. Although not one of the more popular spring break destinations,
Atlantic Beach does experience a moderate peak of visitors during the spring break period,
which will begin in a few short weeks. The presenter believes this spring break and the following
summer 2016 period would not be an ideal time frame to introduce changes to traffic patterns and
more confusion to visitors.
Therefore, now is the time to gather necessary data to evaluate traffic flows and forecast the
impact of any changes planned. Key milestones to complete prior to any influx of visitors or
traffic include:
1) Traffic counters should be placed to determine loads during these times of lighter traffic
and visitation.
a. It is recommended counters should be placed at the following areas for a period of
(2) months:
i. ih Street, just east of the ih Street and Beach Ave intersection, in the
offset of Beach Ave but prior to Beach Ave resuming a northerly direction
towards 8th Street and Club Drive.
11. Club Drive between Beach Ave & Ocean Blvd.
111. Plaza between Ocean Blvd. & East Coast Drive.
IV. lOth Street between the beach access and Beach Ave.
b. It is recommended the counters be placed or retained again for a (2) month period
on or about June 2016 in the same areas for additional data gathering.
2) Data should be collected from the counters weekly to fully understand traffic loading and
any increases experienced.
3) Data should be collected twice daily for a one-week period at a midpoint in each time
frame to better understand peak periods of traffic loading.
4) The data collection should begin as soon as practical to facilitate implementing any
changes prior to the summer 2016 season.
5) A traffic engineer isn't required, the changes to parking and residential traffic are simple
to address and would be an unnecessary expense to bear.
CONCLUSION: Changes to residential traffic patterns and parking are generally easily
implemented and expense should be minimal. But, time is of the essence, and the issues will be
compounded as time and demand on resources increases.
2
AGENDA ITEM #8C
MARCH 14, 2016
CITY OF ATLANTIC BEACH
CITY COMMISSION AGENDA ITEM ON lOth STREET BEACH ACCESS
CONGESTION
BUDGET: Time and expense of traffic counter utilization, time and expense for data collection,
time and focus of City staff to meet with other team members to evaluate data and make
recommendations.
RECOMMENDATION: Create a team consisting of one Public Works senior staff member,
one Public Safety senior staff member, one member (past or present) of the Community
Development Board, one resident with interest or experience in such matters, working with one
member of the current City Commission to review gathered data, to conduct a onsite review of
all beach access parking, and to make recommendations to the City Manager and City
Commission no later than the 1st of May 2016.
3
AGENDA ITEM:
SUBMITTED BY:
DATE:
BACKGROUND:
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
AGENDA lTEM If 80
MAltCH 14, 20to
Application for a State Historical Marker to Commemorate
Combat Team Camp Atlantic Beach
Yvonne Calverley, Executive Assistant to the City Manage1c.-
February 25, 2016
An Atlantic Beach citizen recently presented the City with a copy
of a historical document written in 1955 that discussed military
operations at the beaches during World World 11 , specifically the
operations at "Combat Team Camp Atlantic Beach".
fn 1942, the U.S. Army Corps of Engineers leased 149 acres of
land in Atlantic Beach for the construction of an U. S. Army camp
for rotating infantry and coastal artillery units. The main crunp
was situated at present day Selva Lakes and was in existence for
approximately 18 months.
The purpose of this staff report is to determine ifthe City
Commission has an interest in submitting an application to the
State for a his torical marker. The deadline to submit an
application to the Division of Historical Resources in Tallahassee
is May 1, 2016.
BUDGET: The current cost for a single-sided marker is $1900.00. The price
includes th e sign, post and shipping charge.
RECOMMENDATION: The Mayor and Commission should decide whed1er they want to
pw·c hase a historical marker commemorating Combat Team Camp
Atlantic Beach and. if so. authorize staff to prepare the required
application.
ATTACHMENT: 1) Example of historical marker and proposed text
CLTV MANAGER: --rt t/~ ;(U-1..&
Proposed language for historical marker:
Combat Team Camp Atlan6c Beach
AGENDA ITEM# 80
MARC H 14,2016
ln June 1942, beach defense becam e a primary mi ss ion of the U.S. Army after a pair of
Ge rman submarines landed spies on U. S. sho relines. That same year, th e U. S. Army
Corps of E ngineers leased 149 acres of land in Atlantic Beach, Florida for the
construction of a n U. S. Army camp for rotating infantry and coastal artillery units . The
53ro Coast Artillery Regiment, which manned four 155-mrn l ong-range g un s known as
"Long Toms", was the a nc ho r unit at Comb at Team Camp Atlantic Beach. T he main
camp was situated at present-day Selva Lakes and the gun p lacement was located at what
is now Area 7 of Hanna Park. The U . S. Anny camp was in exis tence for 18 mo nths until
the U.S. military began a rapid reduction of its beach defense forces in 1944.
CITY OF ATLANTIC BEACH
CITY C OMMISSION MEETING
STAFF REPORT
AGENDA ITEM: ORDINANCE NO. 33-16-21
An Ordinance of the City of Atlantic Beach, F lorida,
Amending Chapter 2 of the Code of Ordinances,
Administration, Article 11, City Commission, Amending
the Boundary of Seat 2 , District 1308 of the City
Commission, and Providing for Severability, and
Providing Direction to Staff, and Providing for an
Effectiv e Date
SUBMITTED BY: Nelson Van Lierc, C ity Manager@
DATE: March 3, 2016
STRATEGIC PLAN LINK: A1ll1exation
AGENDA ITEM# 8E
MARCH 14,2016
BACKGROUND: Du e to th e a1mexatio n of the A tlantic Beach Co untry C lu b, the C ity's voting
districts need to be amended to reflect the newly a nn exed area. T he Duval County Supervisor
of Electi ons has advised the C it y that no voting district s hall have 5% more re s idents of a
voting age than an y o ther votin g dishict. The City used 2010 Censu s data to evaluate the
po pul a ti o n of each voting di s tti ct and d etermine the best way to add the newly annexed area
into the City's existi ng voting dis tricts. l t was determined th at the City cou ld incorporate the
newly annexed a rea into voting district 1308 and s till maintain the necessary population
separ ation between th e four distticts .
The proposed ordi nance also c leans up a few references to the fanner disttict ti tles.
A m ap of the proposed districts i s attached to the Ordinance, a nd i f approved will be included
in the C ity's Code.
BUDGET: Non e.
RECOMMENDATION: Direct staff to forward th e attach ed Ord in a nce to the Duval Co un ty
S up ervisor of Elec t ions as proposed . If there are no objections; place thi s ord inance on the next
agenda for approval.
ATTACHMENTS: Proposed Ordinance No. 33-16-2 1
The C ity of A tlantic Beach Voting Di stricts, (Map)
ORDINANCE NO. 33-16-21
AN ORDINANCE OF THE CITY OF ATLANTIC BEACH,
FLORIDA, AMENDING CHAPTER 2 OF THE CODE OF
ORDINANCES, ADMINISTRATION, ARTICLE II, CITY
COMMISSION, AMENDING THE BOUNDARY OF SEAT 2,
DISTRICT 1308 OF THE CITY COMMISSION, AND
PROVIDING FOR SEVERABILI TY, AND PROVIDING
DIRECTION TO STAFF, AND PROVIDING FOR AN
EFFECTIVE DATE
AGENDA ITEM #8E
MARCI-l 14,2016
WHEREAS, The City of Atlantic Beach has annexed a n area called the Atlantic Beach Country
C lub fi·om Jacksonville into its City limits, and now must include those new residents in one of
the four Atlantic Beach voti ng di stricts as established in 2012, a11d
WHEREAS, the newly annexed area of the Atlantic Beach Country C lub is expected to add
approx imately 340 new registered voters when fully developed, and
WHEREAS, the district with the lowest number of registered voters according to the last census
in 2010 was DistJict I 308 and by add ing these voters to district 1308 ,entirely, the d istrict is still
less than 5% different in population than any of the other three di stricts, and
WHEREAS, the boundary ofDistlicts 1307 and 1308 are adjacent, making it necessary to
change the description of the boundary of District 1307 where affected by the new boundary of
District 1308, and
WHEREAS, the descriptions of all voting districts should be amend ed to remove the references
to the names of the o ld districts and to properly label the attached maps previously not included
in the code, and inse11ing new maps showing the adjusted boundaries, and
NOW THEREFORE, BE IT ENACTED BY THE CITY COMMISSION ON BEHALF OF
THE PEOPLE OF THE CITY OF ATLANTIC BEACH, FLORIDA:
SECTION 1: T he Code of Ordin a nces oftlte City of Atlantic Beach, F lorida, is hereby
amended by changing the boundaries of vot ing di s trict 1308 and the descriptions of each of the
voting districts so that s ection 2-22 s hall read as follows:
(a)
S eat 2. District 1308 fWRHerly l3Hi s ha ll be as shown on the attached drawing
entitled "The Ci t y of Atlantic Beach Voti.ng D ist r icts (201 0 Census)," the bound aries
of which are as follows:
AGENDA ITEM #8E
MARC A 14,2016
Begi m1i n g at a point in the City of Atl antic Beach's eastern city limits, being a po in t of
inte rsecti on of the A tl antic Ocean and the easter n extension of the 161h Street tight-of-
way; then running wester ly along t he 16th Street right-of-way and extension thereof, to
a point of intersection with the Beach Avenu e ri gh t-of-way; then runnin g northerly
along the Beach Avenue right-of-way to a point of intersection with the 17 th Street
right-of-way; then runnin g westerly along th e 17 111 Street tigh t-of-way to a p oint of
intersection with the Sem in ole Road ri gh t-of-way; then runnin g northerly along the
Seminole Road ri ght-of-way, to a point of intersecti on with the Saturiba Drive ri ght -of-
way; then runnin g wes terly along the Saturiba Drive right-of-way to its western
tenni nu s; then running southwest to a point of intersoetion wit:A the westem eity lifflhs
line, being also the southwestern earner ofthe Sevilla Gareel'lS eoneomiaium J3Foperty;
then nui-B:iag southerly along the oity limits line, being also the eastern boundary ef the
8el¥a Marina Country Ch:il:~ property, to a point of interseetion with the eastern
eK:teflsion of the Dutton lsleml RiJaa right of way, also beirtg tke northern oity limi•s:
then running southwesterly along the north side of the Se lva Marina Unit 5 plat,
to a point of intersection with the southernmost corner of the Sevilla Garde ns
condominium property, being also the northern boundary of the Atlantic Beach
Country Club SPA; then running northwesterly along the northem boundary of
the Atlantic Beach C ountry Club SPA t o a point of intersection with the
northeastern corner of the Fairway Villas PUD; then running south along the
western boundary of the Atlantic Beach Country Club SPA to a point of
intersection with the eastern extension of the Dutton Island Road right-of-way;
then running wester ly a long the Dutton Js land Road righ t-of-way and eas tern ex tens ion
thereof, to a point of int ersecti on with the Main Street right-of-way; then r unn ing
sou th erly along th e Main Street tight-of-way to a point of in te rsecti on with the Levy
Road ri ght-of-way; then runnjng easterly a long the Levy Road ri ght-of-way to poin t of
intersection with the Mayp01t Road right-of-way; then runnin g so uth erly alo ng the
Mayport Road right-of-way to a point of in te rsection with the Pla za right-of-way; then
running eas terly along the PJa za right-of-way to a poi nt of intersecti on with the Ocean
Bo ul evard 1ight-of-way; then running northerl y along the Ocea11 Bouleva rd ri ght -of-
way to a point of intersection with the I o•" Street right -of-way; then running eas terl y
(b)
AGENDA ITEM# 8E
MARC H 14,2016
alo ng the I 0111 Street ri g ht-of-way to a point of in te rsection with th e Beach Ave nue
right-of-way; then runnin g nmtherl y alon g th e Beach Avenu e right-of-way to a po in t
of int ersection with the 11 1h Street ri ght-of-way; th en runnin g eas terl y a long the I 1111
St ree t ri ght -of-way and the eas tern extension th ereof, to a poin t of intersectio n with the
Atl antic Ocean, being also th e eastern city limits line; then r unnin g nott herl y alo ng th e
c ity lim its lin e to the p oint of begilmin g.
Sea t 3. D istrict 1307 (foFFRerly 13G) shall be as shown on th e att ached dra w ing
entitle d "The City of Atl anti c Beach Votin g Distri cts (201 0 CeRsus)", the bound a ti es
o f which are as follow s:
Beginning at a p oint in the City of Atlan tic Beach's northem city limi ts on the east at
its intersection with th e Atlantic Ocean; then running we sterl y along th e no rthern c ity
limi ts line, also bein g th e so u them boundary o f Hann a Park, to a po int located at th e
southwest com er of th e Hatma Park property; th en running so uth erl y along th e c it y
li mits line, and then we sterly along the city limits line to a point of intersecti on with
th e Mayp01t Road right-o f-way; th en runnin g so uth erly along th e city limits li ne to a
poin t wh ere the city limits lin e tums cast just south of th e Fairway Vill as PUD; #ten
running east , then north al ong tfle eity limits liAe, being the seHtkern booodary of the
Fleet Landiflg PUD and also the northern eot:~ndary of the Selva Maria a Cottntry Clt:~b
go lf emuse property, to a J:)Oint located in tke sot:~thwest eomer of the Se•;iiJa Gardens
eondomifliHFR property; then rnn:ffitg northeast to a point of interseetioR: 'Nith the
western termiflus of the 8aR!nba Drive right of way; then nanning easterly along the
city limits to a point of intersection with the southeastern corner of the Fairway
VilJas PUD, being also the western boundary of the Atlantic Beach C ountry Club
SPA; then running northerly along the western boundary of the Atlantic Beach
Country C lub SPA to a point of intersection w ith the northeastern corner of the
Fairway Villas PUD; then running southeasterly along the northern boundary of
the Atlantic Beach Country Club SPA to a point of intersection with the
southernmost cornet· of the Sevilla Gardens condominium propea·ty; then running
northeasterly along the north side of the Selva Marina Unit 5 plat to a point of
intersec tion with the western terminus of the Saturiba Drive right-of-way; th en
• (c)
AGENDA ITEM # 8E
MARCH 14, 2016
running easterly a lo ng sa id Saturib a Dri ve right-of-way to a point of intersection with
the Seminole Road tight-of-way; th en runnin g southerl y along the Seminole Road
right-of-way to a point of intersection with the 17111 Street right-of-way; then ru nning
eas terly a long t he 171h Street right-ot:.way to a po int of intersection with the Beach
Avenu e ri ght -of-way; t hen running southerly along th e Beach Avenue right-of-way to
a point of intersection with the 16111 Street rig ht -of-way; the n running eas ter ly along th e
16111 Street right-of-way an d the eastem extension th ereof, to a poi nt of intersection
with the At lantic Ocean, being also the eastem c ity limits lin e; then runnin g no1therly
a long the cit y limi ts lin e to the point of beginning.
Seat 4. Dis tric t 1306 (formerly IJF) shall be as shown on the attached drawing entitl ed
''The City of At lantic Beach Voting Districts (20 I 0 CeAsus)", the boundaries of wh ic h
are as fo ll ows:
Beginnin g at a po int in the Ci ty of Atlantic Beach's eastem cit y li mits , being a point of
intersection between the Atlan ti c Ocean and the eastern ex tension of the J I 111 Street
ri ght-of-way~ then ru nni ng westerly along th e 11 1h Str eet right-of-way to a point of
intersect ion w ith th e Beach Avenue right-of-way; then runnin g southerly along the
Beach Avenue right-of-way to a po in t of in tersection with the 10111 Street right-of-way;
the n ru1ming weste rl y along the 10111 Street right-of~way to a point of int ersecti on with
the Ocean Boulevard right-of-way; then running so uth erl y alo ng the Ocean Bouleva rd
ri ght-of-way to a point of intersection with th e Plaza light-ot:.way ; then nmnin g
westerly along the Pl aza right-of-way to a point of in tersec ti on wit h the Sargo Road
ri ght-o f-way; then running southerl y along th e Sa rgo Road right-of-way to a po int of
inters ec ti on with the Cava ll a Road right-of-way; the n running easterly along the
Cavalla Road ri ght-of-way to a point of intersect ion with the Roya l Pa lm s Drive ri ght-
of-way ; then running so uth erl y along the Royal Palms Drive right-of-way to a point of
intersection with the southern city lim it s, whi ch is a line parallel at right angles to , and
s ixteen (16) feet north of the cente rlin e ofthc At la ntic Bou levard rig ht -of-way; then
running easterl y along the so uth ern cit y limits lin e to a point of inte rsection with the
(d )
AGENDA ITEM #8E
MARCH 14,2016
Atlantic O cean , being the eastern city limits; then running n ortherly along the eastem
city limits line to the point of beginning.
Sear 5. District 1312 ~ lbnnerly 1381 s hall be as s h own on the attach ed drawing e n titled
''T h e C ity of Atlantic Beach Voting Di s tricts (201 0 Census)", the boundaries of w hic h
arc as fo ll ows:
Beginning at a point in the City of Atlantic Beach 's notthern c ity limits, being a point
of intersection between the Dutton Is land Road right-of-way and the Main Street right-
of-way; then running westerly a lon g the n orthern city limits line to a point of
intersection w ith the Intracoastal Waterway Cana l right-of-way, being also th e wcs tem
city limits line; then r unning southerly alon g the western city limits line to a point of
inters ection with a line lying parallel at right a n g les to, and sixteen ( 16) feet north of
the center line of the Atlantic Boulevard right-of-way, being al so the southem c ity
limits line; then running easterl y a long said southern city limits line to a point of
intersection with the Royal Palms right-of-way; then rurming northerly a lo ng the Royal
Palms right-of-way to a point of intersection with the Cavalla Road right-of-way; then
running weste r! y along th e Cavalla Road right-of-way to a point of i nterseetion with
the Sargo Road ri ght-of-way; then rurming n orth erly along t h e Sargo Road ri ght-of-
way to a point of intersection wjth the Plaza right-of-way; th en running wes terly along
the Plaza right-of-way to a point of intersection wit h the Mayport Road tight-of-way;
then running no1·therly a long lhe Mayport Road righl ~of-way to a point ofinterseetion
w ith the Levy Road right-of-way; then running westerly a long the Levy Road right-of-
way to a point of intersection with the Main Street right-of-way; then running northerly
along the Main Street ri ght-of-way to the point of b eginning."
Section 2 . Severability. lf any section, sentence, clause or phrase of this ordinance is
held to be inva lid or unconstitutional by a n y court of competent jutisdiction, then said h o lding
s hall in no way affect the val idity of th e remaining portions of thi s ordinance.
AGENDA ITEM# 8E
MARCH 14, 2016
Section 3. Direction to Staff. Following approval by the City Commission of the City of
Atlantic Beach, Florida, staff is directed to forward a certified copy of the ordinance to the Duval
County Supervisor of Elections.
Section 4. Effective Date and Recording. This Ordinance shall take effect immediately
upon its final passage and adoption and shall be recorded in a book kept and maintained by the
Clerk of the City of Atlantic Beach, Duval County, Florida.
PASS ED with a quorum present and voting, by the City Commission of the City of
Atlantic Beach, Florida, in regular session, on first reading this __ day of March 2016.
PASSED AND DULY ADOPTED with a quorum present and voting, by the City
Commission of the City of Atlantic Beach, Florida, in regular session, this __ day of March
2016.
ATTEST:
DONNA L. BARTLE
CITY COMMISSION OF THE CITY OF
ATLANTIC BEACH, FLORIDA
MITCHELL E. REEVES
Mayor
City Clerk
Approved as to form and correctness:
RICHARD KOMANDO
City Attorney
AGENDA ITEM# 8E
MARCH 14, 2016
Cit:J of :lltfantic 'B each
VOTING DISTRICTS
Di s trict Boun daries
2010 U.S . Census Block Population
Distribution (Age 18+) plus ABCC
Build-out Projection
CJ 1306 (2 ,552 = 24.34%)
CJ 1307 (2,560 = 24.42%)
CJ 1308 (2 ,862 = 2 7 .30%)
CJ 1312 (2,510 = 23.94%)
---=====---===:::=::~Mile s
0 0.25
Ci ty of Atl antic Beach
Bui lding and Zo ning Departm en t
800 Se minol e Road, Atlantic Beach, FL 32233
904.2 47 .5800 www.coab.us
0.5 0.75 1
AGEN DA ITEM# 8E
MAR C H 14, 2016
~. Wwh
s
Created : 2/18/20 16
STAFF REPORT
City of Atlantic Beach
Commission Meeting
AGENDA IT EM: Meeting Technology in the Co mm iss ion C hamber
DATE: March 2, 20 16
SUBMITTED BY: Keith Randich j IT Director ~
AGENDA ITEM #Sit
MARC fl14, 2016
BACKGROUND: Lengthy agendas, numerous s peakers, a variety of prioriti es, and th e need to
get bo th ci tizen and Comm iss ion member input on an eclect ic lis t of topics often c ha ll e nges
elected offic ia ls to keep meetin gs o n schedule and productive.
IT staff was asked to propo se alternatives to the present in sta ll ati on th a t would help to keep
presentations mad e in meetings on time. The proposal includes a request to speak system that
wo uld all ow th e meeting chair to recog ni ze speakers in the order o f th eir request. Als o, we ar c
proposing a cou nt-do wn timer that notifi es a speaker when the ir a ll otted time is nea ring the end .
Staff (eels th at these devices h ave the capabi lity to improve the fl ow of mee tings by clalifyi ng
the order o f the s peakers, as we ll as to enco urage them to wrap up th eir presentations as their
rim e expires.
Pricing Esti mates:
Multiple Statio n Request to Speak System
In stallation
Count-dow n timer w ith warnin g capab ility
In sta ll ation
Total
$7,400
800
1,000
200
$9,400
BUDGET: Funds could be ava il ab le for "Meetin g Technology in the Comm issio n Cham ber"
fr·orn savings o n or hcr depa11mcnt projects.
RECOMMENDATION: To cons id er the need for, and price of: the listed equ ipm ent and give
staff di rect ion to go forward wit h the purchase an d insta ll ation of the equipmen t.
ATTACHMENTS: Chairperson Contro l Panel.jpg, Countd own Timcr.jp g
REVIEWED BY CITY MANAGER: _______ _
QUE120A15MC
Product
Chairperson Control Pane l Master, Vote
AGENDA ITEM #SF
MARCH 14, 2016
AGENDA I TEM# 8F
MAR C H 14, 2016
BRG Precision Code Blue Timers au toma tically sw1tc h from an
accurate rea l ti me display to a short dura~on up or down hme r The
starting bme va lue in dawn time r apphcabons ca n be set up to 23
hours. 59 mmutes and 59 seconds by scrolling up or do ~o•n •,o.,th the
standard presot/rese t but tons or an optJonal remote con trol Once
the ttmer has reached irs endmg val ue the diSplay coo e11her
automatically return to a real hme display or hold for up to several
m1n utes before relummg to a real tlnle dtsplay
AGENDA ITEM:
SUBMITTED BY:
DATE:
CITY OF ATLANTIC BEACH
CITY COMMJSSlON MEETING
STAFF REPORT
90-Day Ca lendar for the Mayo r and Commission
AGENDA I TEM #9A
MARCH 14,20 16
Yvonne Calverley, Executive Assistant to the City ManagerJc..---
February 17, 2016 (/
STRATEGIC PLAN LINK: None
BACKGROUND:
BUDGET:
RECOMMENDATION:
ATTACHMENT:
CITY MANAGER:
The 90-day calendar is includ ed on the agenda for the purpose of se ttin g
meeting dates. determining the location , time and wh ether or not to
videotape spec ial meetings and workshops if the Comm ission desires.
The rolling 90-day calendar will be revised after receiving input from City
staff and the Commission and will be included in each agenda fol'
cons iderati on.
None
Approve th e 90-Day Calendar for March through May 20 16
I) Mayor and Commi ss ion 90-Day Calendar (March through May 2016)
MAYOR AND COMMISSION
March 2016
~l':'\D.\Y .\IU:'\D \ Y 'I L'E:'D.\ Y \\'1 :n:--:r~n \ Y Tlll'R:-;D. \ Y I·IHD.\ \ ~.\Tl'R)) \Y
1 2 3 4 5
6 7 8 9 10 11 12
Oral Prese ntatio ns
Songwri ters Concert & Fin al Se lectio n Du e Date for Wild Won ders
6-8 pm for City Atto rn ey 3/28 l pm
Adele Grage 6 pm Age nda Items Dutton Is land
13 14 15 '16 17 18 19
Co mmi ssion Mtg Ne ighborhood Mtg
6:30pm TidcviC\\ Park
lmprovcmenlS (lnvoc-Waters) lOam
V id eotaped 280 Camclia St
20 21 22 23 24 25 26
Acoust ic Nights Due Date for Egg Hu nt
6-8 pm 4/11 10 am -I pm
Bull Park Agenda Items Jordan Pa rk
27 28 29 30 31
Commiss ion Mtg
6:30 pm
(ln voc-Reeves)
Videotaped
MAYOR AND COMMISSION
April2016
SU~D.\Y ~10:-.:D.\ Y TL'F .. ·.;D.\ Y ,·n~Di'\I·:sn.w THL'R.SD:\ Y I:RJI),\ Y S.\Tl'RD.\ Y
I 2
3 4 5 6 7 8 Newsletter Due 9
(Mayor)
Due Date for Wild Wonders
4/25 lpm
Agenda Items Dutton Island
LO 1'1 12 13 14 15 16
Commission Mtg
Songwriters Concert 6:30pm Shakespeare in Shakespeare in
6-8 pm (lnvoc-Stinson) the Park Spm the Park 8pm
Adele Grnge Videotaped Johansen Park Johansen Park
,~ 18 19 20 21 22 23
Due Date for
5/9 Arts in the Park
Agenda Items IOam-6 pm
J ohnn::.en Park
24 25 26 27 28 29 30
Commission Mtg
Acow.tic Nights 6:30pm
6-8 prn (lnvoc-Hill)
13ull Park Videotaped
MAYOR AND COMMISSION
May 2016
:'L':'\D.\Y .\10:'\ D .\ y TLT:-iD.\Y \'\·lm:-\J:SD.\Y T l JL 'RSD .\ Y I,.IUD.\Y S.\TL.RD .\ Y
1 2 3 4 5 6 7
Newsletter Due
{1-favor)
Due Date fo r Wild Wonders
5/23 I I am
Agenda Items Dutton Island
8 9 10 11 12 13 14
Commi ss ion Mtg
6:30pm
(lnv oc-Hardin g)
Videotaped
15 16 17 18 19 20 21 Wild Wonders
II am
Songwriters' Concen Dutton Island
6-8 pm
Adele Grage Oancin in rhe Streets
II nm -9:30 pm
22 23 24 2 5 26 27 28
Commi ss ion Mtg Du e Date fo r
6:30 pm 6/13
(In voc -Wate rs) Agenda Ite ms
Videotap e d
29 30 31
Memorial Day
Acoustic Nights
6-8 pm City Offices
Bull Park Closed