Item 8F - Meeting Technology in ChamberSTAFF REPORT
City of Atlantic Beach
Commission Meeting
AGENDA IT EM: Meeting Technology in the Co mm iss ion C hamber
DATE: March 2, 20 16
SUBMITTED BY: Keith Randich j IT Director ~
AGENDA ITEM #Sit
MARC fl14, 2016
BACKGROUND: Lengthy agendas, numerous s peakers, a variety of prioriti es, and th e need to
get bo th ci tizen and Comm iss ion member input on an eclect ic lis t of topics often c ha ll e nges
elected offic ia ls to keep meetin gs o n schedule and productive.
IT staff was asked to propo se alternatives to the present in sta ll ati on th a t would help to keep
presentations mad e in meetings on time. The proposal includes a request to speak system that
wo uld all ow th e meeting chair to recog ni ze speakers in the order o f th eir request. Als o, we ar c
proposing a cou nt-do wn timer that notifi es a speaker when the ir a ll otted time is nea ring the end .
Staff (eels th at these devices h ave the capabi lity to improve the fl ow of mee tings by clalifyi ng
the order o f the s peakers, as we ll as to enco urage them to wrap up th eir presentations as their
rim e expires.
Pricing Esti mates:
Multiple Statio n Request to Speak System
In stallation
Count-dow n timer w ith warnin g capab ility
In sta ll ation
Total
$7,400
800
1,000
200
$9,400
BUDGET: Funds could be ava il ab le for "Meetin g Technology in the Comm issio n Cham ber"
fr·orn savings o n or hcr depa11mcnt projects.
RECOMMENDATION: To cons id er the need for, and price of: the listed equ ipm ent and give
staff di rect ion to go forward wit h the purchase an d insta ll ation of the equipmen t.
ATTACHMENTS: Chairperson Contro l Panel.jpg, Countd own Timcr.jp g
REVIEWED BY CITY MANAGER: _______ _
QUE120A15MC
Product
Chairperson Control Pane l Master, Vote
AGENDA ITEM #SF
MARCH 14, 2016
AGENDA I TEM# 8F
MAR C H 14, 2016
BRG Precision Code Blue Timers au toma tically sw1tc h from an
accurate rea l ti me display to a short dura~on up or down hme r The
starting bme va lue in dawn time r apphcabons ca n be set up to 23
hours. 59 mmutes and 59 seconds by scrolling up or do ~o•n •,o.,th the
standard presot/rese t but tons or an optJonal remote con trol Once
the ttmer has reached irs endmg val ue the diSplay coo e11her
automatically return to a real hme display or hold for up to several
m1n utes before relummg to a real tlnle dtsplay