Item 4A - ReportsBUILDING DEPARTMENT MONTHLY ACTIVITY REPORT
FOR THE MONTH OF JANUARY 2016
PERMITS ISSUED INSPECTIONS PERFORMED
NO. OF CONSTRUCTION
PERMITS PERMIT COST VALUE BUILDING: 286
SINGLE FAMILY/ SF ATTACHED 8 $13,682.16 $2,768,716.00 ELECTICAL: 85
NEW DUPLEX/ MULTI-FAMILY 0 $0.00 $0.00 PLUMBING: 88
RESIDENTIAL ADDITIONS 6 $4,057.50 $629,000.00 MECHANICAL: 68
RESIDENTIAL ALTERATIONS 15 $2,844.98 $296,614.00
COMMERCIAL NEW 1 $945.00 $150,000.00 TOTAL: 527
COMMERCIAL ADDITIONS 0 $0.00 $0.00
COMMERCIAL ALTERATIONS 4 $2,337.57 $333,675.00
ACCESSORY STRUCTURES 1 $112.50 $5,000.00 TREE REMOVALS
SWIMMING POOLS 2 $648.75 $66,500.00 INCHES REMOVED: 694
ROOFING 15 $1,362.15 $122,430.00
WINDOW/DOOR 13 $1,351.34 $48,482.00 INCHES PRESERVED: 122
SIDING 1 $91.50 $2,200.00 INCHES RELOCATED: 0
ELECTRICAL 47 $4,944.04 N/A INCHES PLANTED: 297
MECHANICAL GAS 10 $742.00 N/A INCHES PAID INTO
MECHANICAL HVAC 40 $3,876.00 N/A TREE FUND: 74
PLUMBING 27 $2,654.00 N/A TOTAL: 493
DEMOLITION 4 $400.00 N/A
FENCES 8 $280.00 N/A
DRIVEWAY/ROW 2 $70.00 N/A REINSPECTION FEES: $385.00
SIGNS 1 $75.00 N/A
TOTAL 205 $40,474.49 $4,422,617.00 SURCHARGE COLLECTED: $1,150.96
City of Atlantic Beach AGENDA ITEM# 4A
MARCH 28, 2016
FINANCIAL REPORT
February 2016
Cash Balances
Prior Current Dollar Percent
Fund(s) 01/31/16 02/29/16 Change Change
General $ 9,650,052 $ 9,585,226 $ (64,827) -0.67%
Tree Replacement 18,955 26,470 7,515 39.64%
Convention Development Tax 105,421 122,656 17,235 16.35%
Local Option Gas Tax 264,304 286,854 22,551 8.53%
Better Jax 1/2 Cent Sales Tax 479,140 501,823 22,683 4.73%
Police Training, Forfeiture, Grants, etc. 58,283 119,750 61,467 105.46%
Capital Projects 3,005,244 2,986,410 (18,835) -0.63%
Utility 5,797,502 6,022,066 224,564 3.87%
Sanitation 434,231 421,188 (13,043) -3.00%
Building Code Enforcement 442,125 464,017 21,892 4.95%
Storm Water 1,665,224 1,693,930 28,707 1.72%
Pension-Police 112,387 125,720 13,332 0.00%
Pension -General 34,215 52,107 17,892 52.29%
Total $ 22,067,083 $ 22,408,217 $ 341,133 1.55%
Total Restricted Cash 7,163,796
Total Unrestricted Cash $15,244,421
Cash and Investments
Prior Current Dollar Percent
Account 01/31/16 02/29/16 Change Change
Bank of America -Depository $ 6,289,791 $ 6,654,241 $ 364,450 5.79%
Delaware Limited-Term Diversified Inc A 2,498,661 2,504,730 6,070 0.24%
Global X Gold Explorers ETF 4,157,229 4,131,373 (25,855) -0.62%
lnvesco Floating Rate A 700,465 695,457 (5,008) -0.71%
Voya Short Term Bond Fund Class A 4,155,844 4,157,245 1,400 0.03%
MSSB Money Market/Cash 4,239,106 4,239,173 67 0.00%
SBA-Florida Prime 22,837 22,846 10 0.04%
Cash on Hand 3150 3,150 0.00%
Subtotal $ 22,067,083 $ 22,408,217 $ 341,133 1.55%
Police Pension Investments $ 8,840,464 $ 8,853,249 $ 12,786 0.14%
General Pension Investments 15,622,344 15,624,700 2 356 0.02%
Subtotal $ 24,462,808 $ 24,477,949 $ 15,142 0.06%
Total $ 46,529,890 $ 46,886,166 $ 356,275 0.77%
AGENDA ITEM# 4A
MARCH 28, 2016
City of Atlantic Beach
FINANCIAL REPORT
February 2016
Revenues
Annual YTD YTD Dollar
Fund I (Footnote) Estimate Estimate Actual Variance
General $ 11,762,799 $ 4,900,990 $ 7,087,810 $ 2,186,820
Convention Development Tax 96,307 40,120 59,303 19,183
Local Option Gas Tax 461,611 192,335 196,224 3,889
Better Jax 1/2 Ct Sales Tax 790,128 329,215 334,094 4,879
Police Training, Forfeiture & Grants 89,150 38,254 37,617 (637)
Grants 650,000 270,830 (270,830)
Capital Projects 855,000 356,240 382,511 26,271
Utility 8,335,711 3,473,145 3,587,559 114,414
Sanitation 1,840,330 766,795 833,665 66,870
Building Code Enforcement 439,134 182,955 205,331 22,376
Storm Water 875,708 364,875 389,885 25,010
Pension -Police 1,530,544 637,720 324,664 (313,056)
Pension-General 2,336,217 973,420 475,270 {498,150}
Total $ 30,062,639 $ 12,526,894 $ 13,913,933 $ 1,387,039
Analysis of Major Variances
In general, the major variances are created when the actual funds received-to-date are
different from the percentage of the budget elapsed-to-date. Highlighted variance explanations
follow:
General Fund revenues show a net positive variance of $2,186,820. Most of this variance
is due to the timing of receipt of ad valorem taxes, the majority of which are received in
December.
Grant Funds reflected a negative variance of $270,830, Grant revenue is reimbursement
based, revenue was billed in February and will be collected in March.
Pension Funds reflected significant, negative variances this month, $313,056 and
$498,150, respectively, from the decreased value of investments.
Percent
Variance
44.62%
47.81%
2.02%
1.48%
-1.67%
-100.00%
7.37%
3.29%
8.72%
12.23%
6.85%
-49.09%
-51.18%
11.07%
AGENDA ITEM# 4A
MARCH 28, 2016
Department
Annual
Estimate
City of Atlantic Beach
FINANCIAL REPORT
February 2016
Expenses
YTD
Estimate
YTD
Actual
Dollar
Variance
Percent
Variance
Governing Body $ 40,384 $ 16,810 $ 16,798 $ 12 0.07%
City Administration 2,418,498 1,060,040 1,053,167 6,873 0.65%
General Government 5,115,740 2,266,775 520,298 1,746,477 77.05%
Planning and Building 1,337,724 579,059 265,882 313,177 54.08%
Public Safety 5,813,259 2,438,104 2,027,695 410,409 16.83%
Recreation and Beautification
Public Works
1,286,900 617,351 487,169 130,182 21.09%
5,368,085 2,308,155 1,716,474 591,681 25.63%
Public Utilities 10,070,138 4,280,790 3,686,202 594,588 13.89%
Pension -Police 621,607 258,975 24 7,415 11,560 4.46%
Pension -General 986,941 411,210 661,199 (249,989) -60.79%
Total $ 33,059,276 $ 14,237,269 $ 10,682,299 $ 3,554,970 24.97% =============================================================
Resource Allocation
Personnel Services
Operating Expenses
Capital Outlay
Debt Service
Grants and Aids
Transfers
$
Total $
Annual
Estimate
10,198,510
11,089,341
8,159,330
1,964,401
36,820
1,610,874
33,059,276
$
$
YTD
Estimate
4,244,199
4,762,007
3,726,073
818,480
15,335
671,175
14,237,269
Analysis of Major Variances
$
$
YTD
Actual
4,099,579
3,773,232
575,783
1,533,550
28,955
671,200
10,682,299
$
$
Dollar
Variance
144,620
988,775
3,150,290
(715,070)
(13,620}
(25)
3,554,970
In general, the major variances are a result of timing differences created between the percentage of budget elapsed-to-date and actual
expenditures. Highlighted variance explanations follow:
General Government had a positive variance of $1,746,477. Most of the variance is the result of the Capital Project Fund-Public
Safety Building, Francis Ave Drainage and Marsh Preserve Path projects-see Project Activity Schedule.
Planning and Building had a positive variance of $313,177. Most of the variance is the result of the Francis Ave Drainage
Improvement Project (CDBG Grant)-see Project Activity Schedule.
Public Safety had a positive variance of $410,409. Majority of the variance consists of positive variances in Salaries ($126k), City of
Jacksonville Fire Contract that is billed quarterly ($185k) and Lifeguard Salaries that expense in the summer ($70,423).
Public Works had a positive variance of $591,681. Most of the variance is the result of project activity budgeted that has not been
started/completed -see Project Activity Schedule.
Public Utilities had a positive $594,588 variance for the period. Most of the variance is the result of project activity budgeted that
has not been started/completed -see Project Activity Schedule
Pension-General shows a negative $249,989 variance for the period. In October, a large payout of $207,381.11 was made to a
former employee's beneficiary.
Operating Expenses had a positive variance of $988,775. Various contractual services make up $649,128 of this balance. The
largest contracts are the Fire Contract (COJ), Tipping Contract, and Road Paving.
Capital Outlay had a positive variance of $3,150,290. Most of the capital and project expenditures occur in the middle to latter part of
the fiscal year -see Project Activity Schedule.
Debt Service reflects a negative variance of $715,070; this was the result of the largest Public Utility debt service payment being
made in October.
Percent
Variance
3.41%
20.76%
84.55%
-87.37%
-88.82%
0.00%
24.97%
City of Atlantic Beach AGENDA ITEM# 4A
FINANCIAL REPORT MARCH 28, 2016
February 2016
Project Activity-Current Year Activity Only
Project YTD YTD
Project Name Number Budget Actual Encumbrances Balance Status
General Government
RUSSELL PK RENOVATION PM1501 $ 233,180 $ 55,588 $ 4,880 $ 172,712 I
DONNER PK PLAYGRND LIGHTS PM1503 6,500 6,146 354 E
BULL PK PLAYGRND EQUIPMT PM1504 35,000 5,300 (0) 29,700 I
DUTTON ISLE RD IMPROVMENT PM1505 25,000 24,620 380 E
NEW POLICE BLDG-DES/CONST PS1501 3,026,667 66,881 67,086 2,892,700
SAL TAIRISTURDIVAN SIDEWLK PW1406 32,090 2,080 2 30,008 I
SEMINOLE STREET SCAPE 1 PW1407 258,092 7,684 408 250,000 D
MARSH PROJECT PED PATH PW1408 56,504 10,151 46,352 1 I
MARSH PRESERVE PATH PHZ-1 PW1410 540,000 540,000
BIKE RACKS & STREET LIGHT PW1501 6,789 6,789 I
CH PARK LOT LIGHTS-LAST PW1504 9,554 9,554 (0) I
TOWNCENTER IMPR DECK & BR PW1601 40,000 40,000 E
VET PARK PLAYSET PW1602 40,000 40,000 E
Subtotal $4,309,376 $ 170,173 $ 143,348 $ 3,995,855
Planing, Zoning & Building
FRANCIS AVE DRAINAGE IMPR PW1502 650,000 650,000
Subtotal $ 650,000 $ $ $ 650,000
Public Works:
SEMINOLE STREET SCAPE 1 PW1407 $ 13,487 $ 12,807 $ 680 $ 0 D
SALT AIR DRAINAGE UPGRADE PW1411 61,707 4,000 (2) 57,709 I
SE SEMINOLE RD DRAIN IMPR PW1412 650,000 650,000 D
Subtotal $ 725 194 $ 16 807 $ 678 $ 707,709
Public Utilities:
INLINE VALVE INSTALLATION PU1404 $ 16,355 $ 16,253 $ $ 102 D
EFFLUENT OUTFALL REPLCMT PU1408 2,625 2,625 I
WELL LOGGING-6 WELLS PU1501 130,000 130,000 s
UPDATE MODELS PU1502 23,442 9,598 13,844 I
EFF OUTFALL@ SHERMAN PT PU1504 320,000 320,000 I
WETWLL LINE-MIM COVE LS PU1505 13,954 13,954 (0) I
WETWELL LINE-FAIRWAY V LS PU1506 14,141 14,141 0 I
NORTH FENCE REPLACE WTP2 PU1601 10,000 9,295 705 E
SOFT STARTS -WTP1, 2 &3 PU1602 48,000 1,840 46,160 A
CHLORINE AUTO CONTROL VAL PU1603 31,000 1,189 29,811 A
CONTROL BUBBLER SYSTEM PU1604 15,000 574 14,426 A
REPLACE SEASPRAY H20 SERV PU1605 100,000 97,339 2,661 A
ATLANTIC WATER MAIN REPLA PU1606 100,000 100,000 E
SEWER SYSTEM REHAB SEAOAT PU1607 200,000 200,000 E
CONTROL PANEL LIFT ST A WW PU1608 19,000 727 18,273 A
SOFTSTARTS LIFT ST. ABC&D PU1609 55,000 2,109 52,891 A
2 POINT REP. EFF GRAV ICW PU1610 30,000 30,000 E
PHORPHOROUS TREATMENT FAC PU1611 225,000 1,334 23,499 200,167 I
REPLACE DISKS KRUGER DISF PU1612 6,000 5,999 1 A
INFLUENT SCREENS {2) PU1613 20,000 768 19,232 A
REPLACE EFF PUMP #2 PU1614 50,000 1,916 48,084 A
REPLACE RAS PUMP & MOTOR PU1615 50,000 1,915 48,085 A
REPLAC INFLUENT PUMP WWTP PU1616 22,000 842 21,158 A
SEMINOLE STREET SCAPE 1 PW1407 705,395 5,123 272 700,000 D
Subtotal $ 2,206,912 $ 129,647 $ 95,510 $ 1,981,755
Total $ 7,891,482 $ 316,627 $ 239,535 $ 7,335,320
Status Key
A -Bid/RFP Advertised I -Project In-progress
B -Bid Awarded N -Complete/Non-Capital
C -Project Completed R-Re-budget Next Fiscal Year OR Re-Evaluated
D -Design Completed S -Staff Researching
DE -Deferred X -Project Cancelled
E -Design Phase
1 -Seminole Road Street Scape Project totals $976,974
-.I Recreation Programs Specia l Events_
~
City Commission Report
~
February 2016
II of
regis trations/
Events, Rentals, & Facilities applications
Featured Events In February., Songwriters' Concert, Art Walk Reception a
One Time Facility Rentals Ade le Grage 23
Baker Center 14
Jo rdan 5
Special Events/Permits Weddings o n beach o r parks 1
Pavilion s & Parks 13 ,_II_
Camping Dutton 8 1--
Beach handica p chai r 1
1-·--Ot her -Vet Park, Sk, N atu re day, etc 1 1--
Party-Block Party, Party In t h e park 0 --Fire s on the beach 13
After School Programs Donner A~e r Sch ool Program 35
Jordan Afte r School Program
City Sponsored Events Se niors@ the Baker Cen t e r
Song write r s' Concert ·-Zumba@ Jordan_I>a rk (4) ·-Cooking Class@ Jord a n Park __
Art Show/Receptio_n ·-ABET Performances
City Contract Programs Tennis -Beach es T e nnis
Songwriters ' Con cert 3/6
Upcoming Events & Programs
in M a rch Art Show & Ex h ibit 3/17
W ild Wonders 3/12&19
1-
Acoustic Night 3/20
·-Egg Hunt 3/26
• Please visit us on lin e@ coa b.us/r ecr ea tlo n fo r
calendar of events ·-
.. Sign up for notices on "Notify Me" for
[programs & eve nts ----·
I
'
i
II of
occurrences
23
14
5
1
14
11
1
1
0
13
4 weeks
14
1
4
1
1
3
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AGENDA ITEMS# 4A
MARC H 28,2016
II of staff/ vol,
II of participants/ co mmittee
attendees attended
74/135 4 tutors/1 staff
50 per day 6 tutors/1 staff
112 1
78 0
28 1
15 1
60 1
240 0
22/9 jrs 0
·-t-
-· 1-·
,_ 1-
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