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4-11-16 Agenda PacketCITY OF ATLANTIC BEACH CITY COMMISSION MEETING Aprilll, 2016-6:30PM AGENDA Invocation and pledge to the flag Call to order 1. A. B. Approve the minutes of the Commission Meeting of March 28, 2016. Approve the minutes of the Neighborhood Meeting of March 19, 2016. 2. Courtesy of Floor to Visitors A. Presentation by Joshua Ashby, CEO of Fleet Landing on their request to amend the Declaration of Restrictive Covenants on land adjacent to Fleet Landing. 3. Unfinished Business from Previous Meetings A. Safe Routes to Schools Memorandum of Agreement with JTA. B. Public Hearing-16-UBEX-41 -Request for use-by-exception as permitted by Section 3-5, to allow on-premises consumption of alcoholic beverages at a restaurant within the Central Business District at 303 Atlantic Boulevard. 4. Consent Agenda ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE CITY COMMISSION AND WILL BE ENACTED BY ONE MOTION IN THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. SUPPORTING DOCUMENTATION AND STAFF RECOMMENDATIONS HAVE BEEN PREVIOUSLY SUBMITTED TO THE CITY COMMISSION ON THESE ITEMS. None. 5. Committee Reports None. 6. Action on Resolutions A. RESOLUTION NO. 16-02-Public Hearing A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, DESIGNATING THE PROPERTY LOCATED IMMEDIATELY NORTHWEST OF THE INTERSECTION OF AQUATIC DRIVE AND ATLANTIC BOULEVARD ON BEHALF OF TBR AQUATIC OWNER, LLC, AS A BROWNFIELD SITE. 7. Action on Ordinances A. Ordinance No. 45-16-22, Public Hearing and Final Reading AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA, AMENDING CHAPTER 20, TAXATION; ARTICLE III, LOCAL BUSINESS TAX; SECTION 20-53, HALF YEAR RECEIPTS CHANGING CITY CLERK TO CITY MANAGER OR DESIGNEE; AND SECTION 20-54, DUE DATES AND DELINQUENCIES; PENALTIES CHANGING CITY CLERK TO CITY MANAGER OR DESIGNEE AND DELETING THE REQUIREMENT THAT THE CITY CLERK SHALL DISCONNECT WATER SERVICE FOR NON PAYMENT; AND 1 SECTION 20-56, COMPLIANCE BY RECEIPT HOLDERS TO CHANGE THE CITY MANAGER TO FINANCE DIRECTOR OR DESIGNEE; PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; AND PROVIDING AN EFFECTIVE DATE. B. ORDINANCE NO. 33-16-21, Introduction and First Reading AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA, AMENDING CHAPTER 2 OF THE CODE OF ORDINANCES, ADMINISTRATION, ARTICLE II, CITY COMMISSION, AMENDING THE BOUNDARY OF SEAT 2, DISTRICT 1308 AND SEAT 3, DISTRICT 1307 OF THE CITY COMMISSION, AND ADDING A MAP SHOWING NEW BOUNDARIES, AND PROVIDING FOR SEVERABILITY, AND PROVIDING DIRECTION TO STAFF, AND PROVIDING FOR AN EFFECTIVE DATE. 8. Miscellaneous Business (Discussion only) A. Eagle Scout Project to install a permanent T -ball outfield fence at Russell Park. B. One Solution/Trakit-City permitting and license software. (Mayor Reeves) C. Appointment to the Board Member Review Committee. (Mayor Reeves) 9. City Manager A. 90-Day Calendar (April2016 through June 2016). 10. Reports and/or requests from City Commissioners and City Attorney Adjournment Please Note: This meeting will be live-streamed and videotaped and can be accessed by clicking on the Commission Meeting Video tab located on the home page of the City's website at www.coab.us. If any person decides to appeal any decision made by the City Commission with respect to any matter considered at any meeting, such person may need a record of the proceedings, and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record shall include the testimony and evidence upon which the appeal is to be based. Any person wishing to speak to the City Commission on any matter at this meeting should submit a request to the City Clerk prior to the meeting. For your convenience, forms for this purpose are available at the entrance to the Commission Chambers. Every effort is made to indicate what action the City Commission is expected to take on each agenda item. However, the City Commission may act upon any agenda subject, regardless of how the matter is stated on the agenda. In accordance with the Americans with Disabilities Act and Section 286.26, Florida Statutes, persons with disabilities needing special accommodation to participate in this meeting should contact the City Clerk by 5:00 PM, Friday, AprilS, 2016. 2 MINUTES REGULAR CITY COMMISSION MEETING March 28,2016 IN ATTENDANCE: Mayor Mitchell E. Reeves Commissioner Jimmy Hill Commissioner John Stinson Commissioner M. Blythe Waters ABSENT: Commissioner Mitchell R. Harding Invocation and pledge to the flag CITY HALL, 800 SEMINOLE ROAD City Attorney Brenna Durden City Manager Nelson Van Liere City Clerk Donna L. Bartle Recording Secretary Nancy E. Bailey AGENDA ITEM #lA APRIL 11, 2016 Mayor Reeves gave the Invocation, followed by the Pledge of Allegiance to the Flag, which he asked Major Amel David to lead. Mayor Reeves explained the process for public comments. Item 2A was taken out of sequence and acted on at this time. A. Citizen Life Saving A ward. Chief Michael Deal presented the Citizen Life Saving Medal and Award to Major Amel David for his actions on January 2, 2016 that resulted in saving the life of Atlantic Beach business owner Jim DiPietro, who was also in the audience and joined them at the podium. Major David thanked everyone, stating it was a big honor to receive such an award and hoped it encouraged others to take action when people need help because there is nothing more sacred than the sanctity of life. Mayor Reeves welcomed and introduced Brenna Durden, of Lewis Longman and Walker, the new City Attorney. Call to Order: City Clerk Bartle called the roll, noting Commissioner Harding was absent, and Mayor Reeves noted that a quorum was present. Mayor Reeves called the meeting to order at 6:38p.m. He again explained the process for public comments. 1. A. B. C. D. Approve the minutes ofthe Commission Meeting of March 14,2016. Approve the minutes ofthe Special Called Meeting on March 8, 2016. Approve the minutes of the Commission Workshop on March 8, 2016. Approve the minutes of the Commission Workshop on March 7, 2016. Mayor Reeves asked if there were any corrections to the above minutes. There were no corrections, so Mayor Reeves stated the minutes will stand as written. 2. Courtesy of the Floor to Visitors March 28,2016 REGULAR COMMISSION MEETING A. Citizen Life Saving A ward. This item was taken out of sequence and acted on earlier in the meeting. Mayor Reeves opened the Courtesy of the Floor to Visitors. Susan Perry, 179 Pine Street, spoke in opposition to the Gate station. Susanne Barker, 1938 Beachside Court, spoke in opposition to the Gate station. AGENDA ITEM #lA APRIL 11, 2016 Page2 Chris Jorgensen, 92 W. 3rd St., expressed pleasure that Mr. DiPietro was doing well. He thanked the Commission for the meeting at Tideviews and Betsy Cosgrove for her suggestion sheet. He gave some suggestions for improvements to the park. He spoke in support of the developer cleaning up the parcel on Aquatic. He also suggested scheduled breaks during the meetings. Marlina Vincent, 1130 Seminole Rd., spoke in support of the Safe Routes to Schools agreement with JT A. E. K. Cottrell, 1656 Park Terrace East, President of Friends of Atlantic Beach Elementary, spoke in support of the Safe Route to Schools. Linda Allan, 211 Pine Street, spoke in opposition to the Gate station. Diana Townsend, 266 Poinsettia St., commended Commissioner Waters for her letter in the newsletter. She spoke in opposition to the Gate station. Theresa Todd, 1275 Seminole Rd., spoke in opposition to the Safe Routes to Schools as currently proposed. Tom Foppiano, 377 4th Street, spoke in opposition to the Gate station. Helen Bradley, 94 Oceanside Dr., spoke in opposition to the Gate station. Carol Rodenbaugh, 398 Skate Road, spoke in opposition to the Gate station. She also addressed the flooding on Skate Rd. stating the drainage ditch needs to be dug out and she had a picture on her phone for the Commission. Mayor Reeves asked that she get with the City Clerk to get the picture sent to the Commission and asked Kayle Moore to give her his business card so she can call him about the flooding ISSUes. City Clerk Bartle read the names of those who did not want to speak, as follows: Tom Berseth, 1701 San Pablo Rd., S., in support ofltem 8B. Kris Berseth, 1701 San Pablo Rd., S., in support of Item 8B. Dale Thorlakson, 1390 Begonia Street, in support ofltem 8B. Jackie Thorlakson, 1390 Begonia St., in support ofltem 8B. Mary Orser, 376 9th St., opposed to the Gate station. Barbara Jean Whitehead, 234 Poinsettia Street, opposed to the Gate station. Mario Lambert, 569 Seaspray Avenue, opposed to the Gate station. Rosalinde Trinnear, 1890 Beachside Ct., in support of Safe Routes to School. Karen Demuth, 1917 Beach Ave., opposed to the Gate station; supports Safe Routes to School. March 28, 2016 REGULAR COMMISSION MEETING AGENDA ITEM #lA APRIL 11, 2016 Page3 No one else from the audience spoke so the Mayor closed the Courtesy of the Floor to visitors. 3. Unfmished Business from Previous Meetings A. Application for a State Historical Marker to Commemorate Combat Team Camp Atlantic Beach. City Manager Van Liere stated this item carried forward from the last meeting. He clarified the process for approval stating, after approval by the Historical Marker Council and payment ofthe $1900, the City staff can then apply to get half of the money back for the cost of it. Motion: Approve application for the historical marker commemorating Combat Team Camp Atlantic Beach. Moved by Waters, Seconded by Hill Commissioner Hill asked Commissioner Waters if there is a possibility, on this same style, to have an etching of a photograph and is there a cost to adding that to it. Commissioner Waters stated she believes a photograph etching will be more expensive than what she had proposed. She explained she suggested having a QR code put on the comer of the sign which will allow multiple photographs of the site through different decades and you could also incorporate some historical text. She stated she believes the QR code will be a more economical way to do this. Mayor Reeves stated he has spoken to some people who may be willing to donate some money to help if we do not get the money from the State. Mr. VanLiere stated he believes Commissioner Waters' idea will work well with the photographs he saw. Roll Call Votes: Aye: 4-Stinson, Waters, Hill, Reeves Nay: 0 MOTION CARRIED 4. Consent Agenda ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE CITY COMMISSION AND WILL BE ENACTED BY ONE MOTION IN THE FORM LISTED BELOW. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. SUPPORTING DOCUMENTATION AND STAFF RECOMMENDATIONS HAVE BEEN PREVIOUSLY SUBMITTED TO THE CITY COMMISSION ON THESE ITEMS. A. Acknowledge receipt of the Building Department Monthly Report for January and the Finance Monthly Report and Recreation and Special Events Report for February. B. Award Bid for the Dutton Island Road Path Project to BGCO, Inc. in the amount of $427,340.32 (Bid 1516-08). C. Authorize the City Manager to approve Purchase Orders up to the budget amount for the FY 2015-2016 Resurfacing Project. Staff intends to 'piggy-back on existing large scale contracts for resurfacing as allowed by the City's Purchasing Code 2-336(6). March 28, 2016 REGULAR COMMISSION MEETING AGENDA ITEM #lA APRIL 11, 2016 Page4 D. Approve the purchase of two (2) Gorman-Rupp Pumps in the amount of$61,933 from Hudson Pump & Equipment Associates, Inc., as they are the sole source distributor of Gorman-Rupp pumps. Commissioner Stinson pulled Items B, C and D. Mayor Reeves opened discussion for Item B. Commissioner Stinson stated he would like more detail on Item B. Interim Public Works Director Kayle Moore distributed some photos of the Dutton Island Road Path plan and explained the project, stating this is part of the Marsh Master Plan and the City has received FIND grant funding for up to half of the $427,000 cost. He answered questions from the Commission. Discussion ensued. Mr. Moore explained the wetland mitigation issue. Further discussion ensued. Mayor Reeves opened discussion for Item C. Mr. Moore explained the resurfacing and restriping project, stating this is piggybacking on the City of Jacksonville's contract, which are preferred materials. He answered questions from the Commission. Discussion ensued. Mayor Reeves opened discussion for Item D. Mr. VanLiere explained this item was carried over from the last meeting. He stated John Collins was here tonight if there were any questions. Mr. Moore stated they have not been able to get any costs for alternative pumps yet. He explained who he has contacted and the progress to date. John Collins, J. Collins Engineering 1156 San Jose Blvd., Jacksonville, explained he is a utility engineer and has worked for most of the utilities around here. Stating he is very familiar with what the utilities do, he addressed the utilities of Atlantic Beach and explained why he recommends the Gorman-Rupp pumps. He answered questions from the Commission. Commissioner Stinson stated if they don't price this how do they know they are getting the best value. Discussion ensued. Motion: Approve Consent Agenda Item A, as written. Moved by Hill, Seconded by Waters Roll Call Votes: Aye: 4-Waters, Hill, Stinson, Reeves Nay: 0 MOTION CARRIED Motion: Approve Consent Agenda Item B, as written. Moved by Waters, Seconded by Hill Roll Call Votes: Aye: 3-Hill, Waters, Reeves Nay: 1 -Stinson MOTION CARRIED Motion: Approve Consent Agenda Item C not to exceed the budget amount of $340,000. Moved by Stinson, Seconded by Hill Commissioner Hill asked that staff really pay attention to the quality control. March 28,2016 REGULAR COMMISSION MEETING AGENDA ITEM #lA APRIL 11, 2016 Page 5 Mr. Moore explained these are not guaranteed costs and the recommendation was to approve within the budget they have for the resurfacing, which covers contingencies or changes in the fuel adjustment costs. Roll Call Votes: Aye: 4-Hill, Stinson, Waters, Reeves Nay: 0 MOTION CARRIED Motion: Approve Consent Agenda Item D as written. Moved by Waters, Seconded by Hill Roll Call Votes: Aye: 2-Waters, Hill Nay: 2-Stinson, Reeves MOTION FAILED Motion: Continue discussion to determine a path forward so they don't leave staffwithout direction. Moved by Hill, Seconded by Waters Commissioner Hill stated he wanted to give staff some direction and wants to have an open discussion about where to go from here. Commissioner Stinson stated he wanted to get bids with cost estimates to move to a different brand of pump so they can justify the expense. Mayor Reeves stated his concern is sole source because it ends up being the highest price sometimes. Commissioner Waters stated utilities are the backbone of how the City functions. She stated she understands that sole source might not be a good idea for everything but the pumps that keep the utilities running seem like one where it might be. Commissioner Hill explained why he would endorse going with the sole source provided on this item and stated he has faith that staff has done the work necessary to save the money in the long run. He asked the City Manager if there is a way to bid an item like this even around the sole source provided if it's territorial; can they go outside the territory, or is it a brand specific thing. Mr. VanLiere stated he knows that Hudson Pump is our area representative and you might have to ship it from farther away. Mr. Moore stated his understanding is that the pumps are the same price if you go regionally or to other distributors but you may have increased shipping costs. Commissioner Hill stated he agrees with Commissioner Stinson that the minute you give up on trying to fmd the savings, the provider is going to do whatever he wants beyond that point and he was just looking for a solution. He stated he counts on staff to do the hard work to make sure we don't get taken advantage of. Mr. Moore stated he believes he has provided clear direction. Commissioner Stinson stated at the last Commission meeting, the direction was to price this out with other providers. He stated he also had offered his expertise in the pump industry to help look at this. He further stated if they do go out and bid pumps and it comes back that Gorman-Rupp is higher but they believe there is some value in that, that is okay. He stated he hasn't heard staff say that we are in an emergency situation and if they were in a position they weren't able to provide the level of service they usually do, they could rent ~~-' March 28,2016 REGULAR COMMISSION MEETING AGENDA ITEM #1A APRIL 11, 2016 Page6 Mr. Moore stated they have three pumps and most of the time two are enough. He stated right now it is not an emergency situation; this is a routine maintenance replacement, the pumps are 22 years old and they replaced one last year and wanted to continue that for the next two years until all three were fresh and new. Commissioner Waters stated it is 8:00 and they are still on the Consent Agenda. She stated in general items on the Consent Agenda are staff-researched matters that are looking for consent. She stated she understands that they have questions about them but most of their sister cities manage to run a meeting in two hours and ours have been stretching to 6-6 ~ hours. She understands there is a desire for open government and wonders if there isn't a way for the Commission to get their questions answered in an open way and not have a 6 ~ hour meeting. She suggested that since staff knows a lot about these items, if they have questions that they ask them during the week, and perhaps there could be an amendment with a list of questions and answers provided the Friday before the meeting so it is clear what questions Commissioners are asking and what answers they are being given when they are making decisions. She stated, if they have done their research, these are items that should be somewhat quick to move through, but they have proven not to be. Mayor Reeves agreed and stated that is something he wants to talk about during their open comments. Mayor Reeves suggested that our City Purchaser put out a bid for an equal type pump under any brand, but don't lock themselves to the lowest bidder; then pick the best equipment for us. He stated he promises that those prices will come down because it is competitive. Commissioner Hill stated he would amend his motion to defer to the April 11 meeting. Motion: Amend to defer to April 11. Moved by Hill, Seconded by Stinson Mr. Van Liere stated if they are going to go through the process of bidding this out, they have to write the specs, advertise the bid, send it out, wait for the responses, evaluate the responses and then come back to the Commission. He stated there is no way that would take place by April 11. Mayor Reeves asked that Commissioner Hill amend his motion to defer this until the City Manager can put it back on the agenda. Motion: Amend to defer until June 27 when the City Manager will bring this back to the Commission. Moved by Hill, Seconded by Waters Votes: Aye: 4-Hill, Stinson, Waters, Reeves Nay: 0 MOTION CARRIED 5. Committee Reports None. 6. Action on Resolutions None. 7. Action on Ordinances A. Ordinance No. 45-16-22, Introduction and First Reading AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA, AMENDING CHAPTER 20, TAXATION; ARTICLE III, LOCAL BUSINESS TAX; SECTION 20-53, HALF YEAR RECEIPTS March 28, 2016 REGULAR COMMISSION MEETING AGENDA ITEM #lA APRIL 11, 2016 Page7 CHANGING CITY CLERK TO CITY MANAGER OR DESIGNEE; AND SECTION 20-54, DUE DATES AND DELINQUENCIES; PENALTIES CHANGING CITY CLERK TO CITY MANAGER OR DESIGNEE AND DELETING THE REQUIREMENT THAT THE CITY CLERK SHALL DISCONNECT WATER SERVICE FOR NON PAYMENT; AND SECTION 20-56, COMPLIANCE BY RECEIPT HOLDERS TO CHANGE THE CITY MANAGER TO FINANCE DIRECTOR OR DESIGNEE; PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; AND PROVIDING AN EFFECTIVE DATE. City Clerk Bartle read the Ordinance by title. Motion: Approve Ordinance No. 45-16-22 as read. Moved by Stinson, Seconded by Waters Commissioner Hill asked for clarification from the City Attorney about what other cities do and stated he is voting against this until he can get that. Mayor Reeves stated he stated the Clerk's office is busy with records, etc. and there are some issues with software and he believes this would relieve the Clerk's office of some stress. Roll Call Votes: Aye: 3 -Stinson, Waters, Reeves Nay: 1-Hill MOTION CARRIED B. ORDINANCE NO. 33-16-21, Introduction and First Reading AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA, AMENDING CHAPTER 2 OF THE CODE OF ORDINANCES, ADMINISTRATION, ARTICLE II, CITY COMMISSION, AMENDING THE BOUNDARY OF SEAT 2, DISTRICT 1308 OF THE CITY COMMISSION, AND PROVIDING FOR SEVERABILITY, AND PROVIDING DIRECTION TO STAFF, AND PROVIDING FOR AN EFFECTIVE DATE. City Clerk Bartle read the Ordinance by title. Motion: Approve Ordinance No. 33-16-21 as read. Moved by Hill, Seconded by Waters City Attorney Durden stated she has reviewed the ordinance and has several changes she believes are appropriate to the body of the language and also to the legal descriptions included. She asked that the Commission consider deferring this to allow her to bring back language for the body as well as the legal description. Commissioner Hill withdrew his motion. Motion: Defer Ordinance No. 33-16-21 to Aprilll. Moved by Waters, Seconded by Stinson Roll Call Votes: Aye: 4 -Waters, Hill, Stinson, Reeves Nay: 0 MOTION CARRIED March 28, 2016 REGULAR COMMISSION MEETING 8. Miscellaneous Business (Discussion only) A. Safe Routes to Schools Memorandum of Agreement with JT A. AGENDA ITEM #lA APRIL 11, 2016 PageS Kayle Moore explained the project, stating they are at approximately 30% design so there is opportunity for flexibility in some of the areas where the path runs. Commissioner Waters stated she has heard from a number of concerned citizens who were directly affected as their property lies along the path and there seems to be a feeling they were not included in the publicly noticed meeting because they don't have children that attend the school. She stated they asked to have a review and asked if this could be a topic at the Town Hall meeting on April 9. Mayor Reeves agreed but believes they need to give more time than that for a public meeting. He stated it is a failure of the City that they notified people that they would have a public hearing where everyone could come see the plans. He stated there are many rumors and the public needs to see the presentation and believes they should not rush the date but rather have the City Manager look at the calendar for a good time. He believes this project gets mixed up with the Seminole Road project at the other end. Discussion ensued. City Manager Van Liere reiterated that part of this agreement was that the City would spend the $6,100 with the engineers to hold the public meetings, one at the Atlantic Beach Elementary School and another here in the Commission Chamber when those plans got to be about 30%. He stated that is the only money they have spent on the project other than the money they spent on the person who did the grant. He explained this Agreement is for the City to agree to maintain the project after it is put in place, to hold these public meetings and to have JTA manage the project. Mr. Moore agreed stating some of the public outreach was delayed when the project was kicked years out and now that it has just recently been pulled back into the original timeline, they are definitely going to move forward with the public outreach. Mr. Moore answered questions from the Commission. Discussion ensued. It was the consensus of the Commission to move this item forward. Mayor Reeves recessed the meeting at 8:30. He reconvened at 8:35p.m. B. Request for a Waiver from City Code Section 24-272-Environmental assessment and protection of wetlands and environmentally sensitive areas to allow development within the 25-foot upland buffer and to allow offsite wetland mitigation. Mr. Moore gave a slide presentation explaining the waivers being requested for the project at 980 W. 14th Street. He stated staff recommends consideration of approval of the requested waivers to City Code Section 24-272 requirements for (1) to waive the 25' buffer requirement and (2) to allow the developer to use an offsite mitigation bank. Mr. Moore and Mr. Hubsch answered questions from the Commission. Discussion ensued. Mayor Reeves asked the City Attorney if the Commission is obligated to move it to a regular m~eting where they have to vote on it. City Attorney Durden stated the Land Development Code calls for this waiver application to come to this Commission. She stated if there is an application that is submitted, she doesn't believe the City can just choose not to process the application. She stated, in that regard, it would have to come before the Commission for a Public Hearing. She stated it will have to comply with the notice March 28, 2016 REGULAR COMMISSION MEETING AGENDA ITEM #lA APRIL 11, 2016 Page9 requirement and several of those require 14 days notice so it could not come to the next meeting; the earliest it could come would be two meetings from now. Mr. Moore asked if there will be an opportunity for public comment when it comes up for a vote. Ms. Durden stated it will be a public hearing, will be advertised in the newspaper, posted on the property, and notices will be mailed out to everyone within 300 feet from the property. It was the consensus of the Commission to move this item forward to the second meeting in April, which will be a Public Hearing for action. C. 16-UBEX-41 (303 Atlantic Boulevard). Building and Zoning Director Jeremy Hubsch gave a slide presentation explaining the use-by-exception, which is coming before the Commission to get permission to sell liquor. He further stated a zoning variance was granted at the March 22 Community Development Board meeting with a vote of 7-0 to allow the applicant to provide parking off-site through the use of a shared parking agreement and they also voted 7-0 for approval of the use-by-exception. He stated the expansion will have to submit a building permit and comply with all the Codes. He answered questions from the Commission. City Attorney Durden stated one way to assure the shared parking stays in existence is to condition the approval of the exception that is before the Commission and tie it to the shared parking agreement. Discussion ensued. Ms. Durden stated the Commission could consider that Mr. Mansur has entered into an agreement that far exceeds the 13 parking spaces. She stated she would recommend, as a condition for the exception, that the shared parking agreement maintain for the 13 parking spaces as a minimum as opposed to what he has currently, because he has gone way over and above what is necessary. She reiterated she would limit it to the 13 spaces that are necessary that he maintain for a shared parking agreement with the Beaches Town Center Agency. Mr. Hubsch stated the Beaches Town Center Agency is really looking at this long term and the hope is that, in the event that Mr. Mansur were to sell his business or a new restaurant opened, the Beaches Town Center Agency would be the agent that would continue providing parking to whatever restaurant would come in. It was the consensus of the Commission to move this item forward to the next meeting for action. D. One Solution/Trakit-City permitting and license software Mayor Reeves pulled this item, stating IT Director Keith Randich could not be here tonight and he would be giving the presentation. He explained they are having some issues with our software and it could impact our budget for next year. Commissioner Stinson called a point of order, stating Item 4D was deferred but was deferred without a date. City Manager stated June 27 would be fine. City Attorney Durden stated they can just insert that date as part of that motion. 9. City Manager A. City Manager's Report. • 90-Day Calendar (April2016 through June 2016). Mr. VanLiere reported there is a Town Hall meeting on April9 in the Chamber. He thanked Scott Williams, Kayle Moore, Jim Rigsby and everyone who helped put on the neighborhood meeting on site at the Bennett Property. He stated they will be doing the minutes and getting them back to the Commission. March 28, 2016 REGULAR COMMISSION MEETING AGENDA ITEM #lA APRIL 11, 2016 Page 10 He stated at the last meeting they discussed having a workshop regarding how they would manage the City Attorney's budget and how they would handle some of the meetings and asked if they want a workshop before the next meeting to discuss these items. Mayor Reeves explained that they were going to do it before this meeting but Commissioner Harding was out of town. He stated what the meeting is about is to talk about time limits on the City Manager getting the agenda, time they spend on the agenda, each of them doing their homework offsite and talking to staff so they are prepared, etc. He asked if they want it to be a workshop or a roundtable, where they don't allow public comments. Discussion ensued. It was the consensus of the Commission to have a roundtable discussion, with no public comments, for April 11 at 5:30 before the next meeting. City Manager Van Liere asked how they want the room set up. Mayor Reeves stated they would sit at the dais. Mr. VanLiere thanked the Commissioners for meeting with Rick Carper on the Seminole Rd. project. He stated he authorized the Building Department to have a contracted building inspector to help with the backlog ofbuilding inspections. He further reported that there will be a Resolution at the next meeting designating the TriBridge property as a Brownfield site. 10. Reports and/or requests from City Commissioners and City Attorney Commissioner Stinson • Reported on the Dolphin Dash at Atlantic Beach Elementary. • Went to Acoustic Night at Adele Grage, stating it is a great event. • Welcomed Brenna Durden. • Reported employee Ron Bautista is now a new citizen of the United States and commended him for getting his citizenship. • Commented on agenda management software, stating he believes they all need to consider this. He stated the City Clerk has looked at this some and he believes it may help them with the agenda and using their time to determine what's on the agenda instead of the agenda determining the amount of time the meetings take. • Discussed Consent Agenda items stating he believes these items should have been addressed with each Commissioner and that staff believes they are in support of those things and they should be moved forward. He stated he believes it is a two-way street asking Commissioners to come in to talk about things, just as it is for Commissioners to ask the staff to discuss things. He stated he believes it is his responsibility to protect citizens' tax dollars. Commissioner Hill • Stated he was also at Dolphin Dash setting it up and breaking it down but he missed the ceremony. • Stated he will not be available on April 9 for the Town Hall meeting. • Asked to see core samples for the Brownfield project. City Attorney Durden • Thanked Commissioners Harding and Hill for meeting with her and stated she has a meeting set with Commissioner Waters on Friday. • Thanked Nelson VanLiere, Jeremy Hubsch and Cathy Berry for their time over the last week and a half, stating they have been very busy getting the organizational matters together. March 28. 2016 REGULAR COMMISSION MEETING AGENDA ITEM #lA APRIL 11,2016 Page 11 • Thanked Rich Komando for spending time with her going over a number of different matters. • Also thanked everyone for welcoming her, stating she feels great about the future and is very excited about Atlantic Beach continuing to be a great place to live. City Clerk • Welcomed Brenna Durden, stating she looks forward to working with her. • Asked how they are going to do the agenda for the roundtable meeting. Mayor Reeves stated it wiH be a public notice and the topic will be agendas. Ms. Bartle asked if there was not another subje-~i related to time spent with the City Attorney. Mayor Reeves stated he will work with her on that. Mayor Reeves • Reported he donated money to ABAA for a banner on behalf of the Commission. • Reported on meetings/functions he has attended including the Community Development Board where he introduced Ms. Durden to the Board; the Fish-a-thon for senior citizens at Hanna Park; the Easter Egg Hunt, the CDBG meeting on the Francis Avenue drainage project and the FLC Dinner/Meeting. • Stated he and the City Manager also attended a meeting in Jacksonville Beach with the other Mayors and City Managers related to the trolley running on Saturday and Sunday nights. He stated they need to raise about $25,000 and are looking for sponsors for the trolley. • Stated he and the City Manager will also meet with Mayor Curry and his Chief of Staff on the Better Jacksonville Plan. • Stated he is working with Town Center Group on parking and other issues. Adjournment There being no further discussion, Mayor Reeves declared the meeting adjourned at 9:35p.m. ATTEST: Donna L. Bartle, CMC City Clerk Mitchell E. Reeves Mayor/Presiding Officer MINUTES NEIGHBORHOOD MEETING Tideview Park, 280 Camelia Street March 19, 2016 10:00 a.m. PRESENT: Mayor Mitchell Reeves Commissioner Mitchell Harding Commissioner John Stinson Commissioner Blythe Waters ABSENT: Commissioner Jimmy Hill AGENDA ITEM #lB APRIL 11, 2016 The meeting held at Tideview Park, 280 Camelia Street, for the purpose of discussing Tideview Park Improvements began at 10:00 a.m. and ended at 11 :45 a.m. Notes from the meeting are attached and made part of this Official Record. ATTEST: Donna L. Bartle, CMC City Clerk Mitchell E. Reeves Mayor/Presiding Officer AGENDA ITEM #lB APRIL 11, 2016 Notes on Neighborhood Meeting 3/19/16-Tideviews Preserve Improvements Commissioner Harding: In regard to clearing-plans were put into place long before Bennett property purchase. Decisions made to clear due to security and vagrancy. More positive feedback than negative. Wanted community involvement moving forward-why he had this meeting; call whenever to meet at property and talk; happy to answer questions. No Parking signs on Jasmine-people are parking there now and littering. Harding-will address, expressed other concerns about parking. Citizen-more security: prostitution; drugs; intercourse in overlook. Harding-will take up with City Manager. Resident-cops came out; someone was shooting guns/target practice. Harding-discussed positives of clearing; if you see something, call police-children need to be safe; people are both for and against, but want what is best for community. Another Resident-feels safer and more comfortable taking his kids to the area. Commissioner Waters-can we move on to other questions and comments? Harding-that was the idea, to be able to walk through. Dan Hurley-with JSO, has patrolled Mayport for 15 years; knows it and players very well; has vested interest; knows what's in park. Also patrols Dutton. Has mixed emotions about clearing -nice for good of community; no parking on Jasmine; maybe kayak loading; border planting N and S. Harding-talked about limitations of police. City Manager-no more without a plan. Resident-air quality from highway. John November-having more good people at this park will make it safer; build a consensus; wants to see trees, vegetation right away; Judy's house; aquatic plants; who's responsible for kids climbing fence to pool? General Comments and Suggestions: Picnic tables as soon as possible. Less is more-keep it natural. Does not like placement of trash can. Unpaved, fence down around Lift Station-get rid of it. No parking on Camelia-maybe parking on existing pavement. No garbage cans or picnic tables. Managed landscape. Harding-it's not just there for your pleasure. Had no intention of discussing aquatic plants -2- AGENDA ITEM #lB APRIL 11, 2016 Waters-human impact is objective and can be measured. Compared to oceanfront issues deemed unfair for many years and tried to justify shared amenities and access. Build consensus; we have a certain directive goal to make the most people happy; those who ask for what they want get some of it; those who complain may not. Harding-What improvements would you like? Other Guests-direct parking; limit hours-sunset; fence gate; rope. Mr. November-public input; visibility; sunset; gazebo; grass. Chris Jorgensen-panoramic view; people pay big bucks. Jasmine Resident-let them bring their beach chair. Harding-take a walk and discuss with commissioners. Peggy Gladwin-cover on sunset pier; simple. Notes taken by Kayle Moore at the site and prepared by Jennifer Perrone. March 25,2016 City Commission City of Atlantic Beach 800 Seminole Road Atlantic Beach, FL 32233 Dear Commissioners: fLEET 11\NDINO cc;ro: IB"gty ~ll r l£tti~y Mm!age-t 0 City Attorney 0 Press 0 File o ___ ...,..;o=::=- onte: ___ _ AGENDA ITEM #2A APRIL 11 ,20 16 Received MAR 2 5 2016 Qrfice o( City C(erk' Via Hand Delive1y Fleet Landing, in conjunction with a group of Ocean Wa lk property owners, ha s agreed in- principal to purchase the Estates of Atlantic Beach property totaling 32.1 acres of land located in the C ity of Jacksonville immediately adjacent to t he F leet Landing campus (exhibit 1 ). As a condition to closing, the Ocean Wall< litigants currently contesting ownership of the Sherry Drive right-of-way will dismiss their lawsuit with prejudice and along with their neighbors purchase half of the right-of-way immediately adjacent to their properties. This effectively will end the dispu te concerning ownership of the Sherry Drive right-of-way and will prevent development of the eastern portion of the Estates propeliy. Fleet Landing has agreed to purchase the remaining 30 acres of land, of which approximately 4 .5 acres referred to as the "Island Area", immediately adjacent to Fleet Landing is suitable for development. The r e mainder of the property is wetlands and will remain undisturbed. In2009, the Estates of Atlantic Beach executed a Declaration of Restrictive Covenants as p a rt of an agreement with the City of Atlantic Beach (exhibit 2). These re s trictive covenants impair our ability to develop the property to a density sufficient enough to jus tify purchasing the entire property. For this reason, we respectfully request that the City of Atlantic Beach amend these restrictive covenants to all ow us to develop the 4.5 ac res of land inuncdiatcly adjacent to F leet Landing under the existing zoning of Residential Medium Density. A sample Amendment to the Declaration ofRestdctive Covenants is incl uded for your cons ideration (exhibit 3). Fleet Landing intends to develop multi-fami ly hous ing for seniors consistent with the s ize and style of existing s tructures found on our campus today. It is i mportant to note that F leet Landing's proposed development would limit vehicular traffic to one of the three established means of accessing the F leet Land ing campus. No new access or thoroughfare is being sou ght. One F1cct Landing Boulevard I Atlantic Beach, PL 32233 I 1.800.872.8761 to ll free I www.fleetlanding.com AGENDA ITEM #2A APRIL 11, 2016 The Estates of Atlantic Beach parcel has a complicated history and we have worked for almost four years to develop a plan amenable to all parties. I genuinely believe we have created a solution that is in the best interest of the City, our neighbors, and Fleet Landing. I look forward to discussing this request with the Commission on Aprilll, 2016. z~ Chief Executive Officer Exhibit 1 AGENDA ITEM #2A A PRIL 1 1,2016 Exhibit 2 AGENDA ITEM #2A APRIL 11,2016 Doo#2009252012, OR BK 15040 Page 1819, Numbar Pages: 13 Recorded 10/1QI2009 at 02:10PM, JIM FULLER CLERK CIRCUIT COURT DUVAL COUNTY STATE-OF FLORIDA RECORDING$52.50 COUNTY OF DUVAL fteorvtA. i.~h -'p·. :p~IA\ VVl Hwtt~, ~~~ OJ()\ DECLARATION OF RESTRICTIVE. COVENANTS 501 IC'ivet:>od.e 'M/!.o..v.'Y.. . ~d:.S!Yll·\'< Fl. .. ,-z..z.o.ThtZ. D 1 . f R . . Co . d thi z d f 111 '...-:n»' i:5o 2009 1 1s ec arat1on o estnctive venants ts rna e s ay o vv'Voc:>L-, , by The Estates of Atlantic Beach, LLC ("Declarants"). WHEREAS, Declarants are the fee simple owners of the property situated and being in the City of Atlantic Beach, Duval County, Florida, being described in Exhibit "A" attached hereto and by reference incorporated herein. WHEREAS, the undersigned owner of the aforementioned property do hereby declare and agree as follows: I. The property shall be developed into no more than thirtyheight (3 8) single family residential units, 2. The height of any structure or building shall not exceed to 35 feet in accordance with all Atlantic Beach regulations in connection therewith, 3. All structures built on the property shall have minimum set backs of front 20 feet, rear 20 feet, and sides 7.5 feet, consistent with current RS-1 zoning, 4. The development plan for the property shall prohibit any connections leading north or west from The Estates property that could ultimately connect to Mayport Road, so that there would be absolutely no vehicular ingress to The Estates property from Mayport Road and no vehicular egress from The Estates property to Mayport Road. The sole access to The Estates . shall be from Selva Marina Drive, 5. Prior to any residence being completed on the property the developer shall construct a solid wall or fence along the entire eastern boundary of The Estates property, which is at a minimum eight (8) feet in height as long as said wall can be legally permitted, 6. The development plan for the property shall provide a minimum of one (1) foot wide reserve strip along the north and west sides of the property to be recorded in the plat with the express written purpose of prohibiting any future vehicular access at any location along said north and west sides of the property, provided however, the City of Atlantic Beach shall provide all easements across the strip as requested by The Estates for development and utility purposes. NOW, THEREFORE, for good and valuable consideration, the undersigned does hereby declare that it will not convey or cause to be conveyed the title to the above property without requiring the successor in title to abide by all terms and conditions set forth herein. AGENDA ITEM #2A APRIL 11, 2016 FURTHER, the undersigned declares that this covenant is intended and sha11 constitute .a · restrictive covenant concerning the use, enjoyment and title to the ab!)y~,property. and shall constitute a covenant running with the land and shall be binding uppn , :t4e undersigned, its . successors and assigns and may only be released by the City of Atlanti~>Beach,, or its successor ,in interest. IN WITNESS WHEREOF, the undersigned has caused this Declaration to be signed by its duly authorized representative, as of the day and year first above wtit;ten;. STATE OF FLORIDA COUNTY OF DUVAL E ESTATES OF A a orida limited liabili The foregoing instrument was acknowledged before me this J!J day of (}Cfobt-r , 2009, by Michael A. Sones, as the Managing Member of The Estates of Atlantic Beach, LLC1 a Florida limited liability company, for and on behalf ofthe limited iiability company. He is personally known to me. 2 ·.·.-...... : ;' .;-. EXHIBIT "A" , .. ·;: AGENDA ITEM #2A APRIL 11, 2016 A part of Fraotlowd Section 5, togethor with a part of Go~mt Lot 1 Fritofit~.nat: Y:: ,;-~ :::·.. <''': '·. · Sootion 8, and also iogothor with a plltt o!Lot2, Divi8lon 3-,.aftb.e Andrew:De.Wees '.: ·.· .. ::. . ,_ .. ·. Gran~ Section 31, 1111 in Township 2 Son~ Range 29 Enst, Duval County, itlorl~ .·. · •· · ·' · · · · more particularly clesedbed as follows: For a. Point of.Refmmee oomm.enca at the -'.:·:.·.• ::· ;~ : ..... · l:forthwest comer of Lot 18, Ocea:nwalk Unit Fourll' as :recoroed in Plat Book 42:. pa,ges·. · < • · : <· · · '-< • 18. lBA. 1813 2.t1.d 18C. of the mu:rent pllblic rooord! of said County; tbdlooSoUt:h • '. ' .: :: 89009•52~1 W-est, nlong the South llno of~ Ifll!lds to the City of Jac.'ksroiYi.Ue-by . ''··· Condemnation Resolntion Number 70·801 .. 236~ as re¢orded in Off!ojiJil ltee().tds · ·'Volume 3202, pag$ 481, of said public records, a diatauce of 100..46 fcet-ta-tlle :. · Westerly dght o.f~y.JinO of Old Shcr.ty Drive, CountyRou.d 551 (a.lOO foot right of · .. way as now established, !lot cUirently open) and the Point o!Begi.nnfng for the lands . herein desoribe-d; thence-Southerly~ along said Westerly rlglrt ofway line (as satn6 is_ · shown on the nfbrmn.en.tionc:d plat of Oodanwo!llk Unit Four and rdso on tho· plats of Ooeanwalk Unit 'l'lrree, as reool'(led in :Pint Book 42,· pages 74. 7~ 14B and 74C, · !Uld OceanwWk Unit '1.\vo, PS rec01dod hi. .Plat ~ook 42. pnges 13~.13A) l3B and 13C,. · !ill. of said public records) the fOllowings ouursea: !)'South Ofi017'36" Btl!~ a dtstimce of 39.,01 feet to the point of ctll"Vabl:re of' a curvo cOI1cava to th.e North~ and lla:v:ing · a radius of2914.78 foet; 2} Southeastorly, aldn,g 1h$ aro of said cutVe, a distatlo~ of ·• 398.19 feet,.lil~ a.een1ral2.D.81e of0'r49'38 .. andha.ving a chord beDJ:ing of South 10012'25,. East wid a chord distan.co <~f397.8S feet to the point o£ bmgency of ~ati1 curve~ 3) Somh 14°07• 14'~East, adiatance_of741.3S feet to the point ofcarvaturo of.· r. cufv('. oo:o.cave to the Southwest and· having a ndiu!l of 2814.70 • feet; 4) Southeasterly, along tho are of s~d curve, a distance of 524.47 f'oet, r.naking a~··. SJJ.glc of 10" 40' 34'' and ha:ving a ohord bearing of South 08°415.5'8 7 Ea~ and n' chord . distance of S~.72 feet to the point of tangcooy of said onrve; S) South 03~6·.40.. · East, a distance of2S~.~1 fbet to theNorthl:ine of1ho5e lands sa de.sorlbed in Offio!al Records Vo1umc 5463, pa3e29, ofsaid-publicaccords; th~ ~outh 8()0{)7.)SO''Weat, · along 6aid. N¢11h.Jine, a. d.Jstan~ o£757.21 ~ io tb West line ofs:aid Govormncnt LOt 1. Section 8; thonce North 00°54• 13•• Wes~ along &aid West line, a distanco of 114..33 feet to the South line of said sections; thence South agos1·24 .. West, along said Sonth lin!) o£ s~tion S, a distance of182.0&fectt6 the Bast line ofthose lands as· described in Official Records V-olUille 6032, pllge 19)\ of sal.d pnblic records; thencer . North 1 oo 07'22'' Bast, along said Bast line and a1so along the Bast lino of those Iao.ds · . · us dewri'bed u O.fficim Records Volume 5733, pago 129lp a ~taf:l(;o of 18'45.44 feet :. ;;· .. ··,;·· ... to the Southwest comer of those lan~ described in Official .ReCords-Volume 5842 · .: . · page 15131 of said :pul>lio records; the.cc~ North. 89°09'52?' 'B1:.St, along the Sou.th line . · · . . of said lett~ a. distsncl!l oi 40.00 feet; then~ North 10007'22'' ~t, Cllong:tbeJl~~:.: · , ·.. .. ·' '·:. ' ·· · line of said lands, a distance of 40.00 feet to the aforem.en:ti.oned Boufh Un.e 9f tbos~ ·, '. ~ ., · ·l~mds to the City of Jaoksonviile by Condw.nation; tb.anoe North 8SP'Q9'5:l~' Bast, > · . -: .. :;;' .·· along said South line, a. dis~ of 217. OS tea~ to thes Point of' :Beginning: : , .· ....... . , ... • .. •··. ·: .. : ._ .. _·;. , .... ·.: .. .. ·:.··.-. .:-· ... . . . . Togotller with: AGENDA ITEM# 2A APRIL 11, 2016 · ....... ,• · ... ,' ; ~ . . . . : ... : ,,._ -~.' ' . .. ' . . ··-· ... ' .•·· , .. ' ... : . THE NORTBBRLY 60 FmiT OF SELVA :MAlUN.A DIUVB (A 100 FOOT IUG!lT OF WAY) AB CLOSED B¥ T.SE CI'IY OF ATl.ANTIC . BEACH lN OF.DIN"ANCB NlJ'M:BBR 6$.-88-18, SAID .LANDS .ALSO BmNG A PORTION OF SECTION 8, 'TOWNSEJP 2 SOUTHt RANGE 29 BAST. ATLANTIC BBA~ DUV .AL COUNTY~ FLORIDA AND BBJNG MORE P ARTICULAJ:U:YlJBSCR!J3ED AS FOLLOWS: FOR A J?OlNr OF RBFBRBNCE,' COM:M:ISNCB Kr THE MOST NORTHWBS!.BRLY CORNER OF fmJ..VA NORTE UNIT ONE AS RBCO!IDED JN PLAT l300K·39, PAGES 94, 94A AND 94B OF THB ' • • ~ • •• • h : • • • • ... · '• , .~ I . ·. :, __ . co'ro.tBNT PUBLIC R:BCORDS <YE SAID DUVAL CO'ONTY, FLORID~ SAID POlNT 'ALSO .BEING nm· MOST SOU~Y CORNER OP OCBANW.AJ...K. 'ONIT TWO AS :RECORDED lNPLA'tl300IC42,. :rAG:BS 13, BA nrR.OUGH 1ID, OF SAID CU1<.RllNT Fl:J:SUC . REcoRDS ANO LYING IN 'I'BE BA.S'l".tmLY RIGHT-OF-WAY LINB OF SAID SBLVA MA:R.NA ·DRIVE; ·~CE. NORTH. 03~6'40'1 WEST .ALONG SAID EASTERLYRIGHT-OF-WAYLJNE, ADlSTANCHOP 49.77 P'BET TO A ·POINT IN nt8 S01J'l'.aBRt,Y LlNE OF SAID O:RnlNANCE NUMBER 65-SB.-18 .AND T.fl:a );lQJNT OF :SEGlNNlNG; THENCE NORTH 85~>09'2311 WEST ALONG SAID SO'CJTIIERLY I.IN.B. A D~STANCB OF 101.M F.BBT TO A POINT IN THB WBST.BRLY RIGHT~o:F-WAY LlNB OF .SBLVA MARlNA Druv.B; THENCE NORtH: 03°26140u WEST ALONG SAID WESTBRLY RIGHT-OF- WAY LlNB, A DISTANCE OF 60;63 FEET TO A .POlNT IN niB NORTHBRLYLINE OF SAID SECTION 8, THE CITY OF ATLANTIC :BEACH AND SELVA MARINA DlUVB; 'I'liBNCB SO'O'l"H 85°0923n EAST. CONT!NTJJNG ALONG SAJD NOR'l'.KERLY LlNB. .A DISTANCE OF lOl.OG FBBT· TO A POINT lN nlli :sA.ST.BRLY :RIGI:lT-OF-WAY LlNB OF S.AID SJ!LVA MA.R.n'I'A Dl.UVB; TRBNCB SOUTH 03'"'26'401i EAST ALONG SAID ~YlUGliT..OF-WAY :E.INE~ A DISTANCE O'J! 60.63 FEET TO t':fm POINT OF BEGINNING., P.A:R.CEL2 .. · .. ...... _:_ .· A ~OR.TION OF 'lEB .ANDREW DBWB.I!S aa.ANT. SECTION 37, Cll'Y OF . · 1ACKSONV1L~ DUVAL COUN'l'Y. FLORIDA AND BEING MORE· · PAIU'ICULARLY D:SSClUBBD AS 'FOL.OOm:.l: :FOR A ltOINr . OP RlW.ERENCB1 COMMENCE AT THB MOST NORTHWBSTB.l'U;Y CO~ OF SELVA Nb:RTB UNIT ONE AS RECOJ.U)lm lN PLAT BOOK 39, PAGES: •· 94, 94A AND 94B, SAID POlliT Al..EO BEING 'IRE J:v,fOST· · ·· SOUTEWESTERLY COltNBR OF OCEANWALK UNlT TWO M RECOIIDBD · ' ···· · · · IN' PLAT BOOK 42, PAGES 13, 13A T.HROUGE: 13D~ :BOni OF ~ .. ·· · CUR.llBN! PUBLIC :RECORDS OF DUV.AL COUNI'Y. FLORIDA AN:P :: · LY'lNG lN THE EASTERLY RIGRT»OF·WAY UNE OF SAID S:eLVA; MARINA DlUVB; TBB.NCE NORTH 03~&40" WEST ALONG S,Ar!)·.,.·. ,•,.,., .· .. ,·:: AGENDA ITEM# 2A APRIL 11, 2016 . . . ···{ . . ·· .. : ·: .. . ... -: ~ . -· '~-·. .'' -. ---:, . --~ ·. " .. . '·. ::··· . ; .· llASTBR.LY IUGHI'·OF"-WAY LlNBJ AD~TANCB OF 110.40 Fmn'l'OTHE·: · NORT.BEU.Y l.JNB OF 8Al0 SECTION S, .ALSO ImiNO Tim NORTB:.:CITY . .· . • · · · · . LlMITS LlNB OF .Al'LANTIC BEACF! .AND''t.EE EQ:t:tft ~ ;: .· .. T.HRN'C.B NOliTEI 854 09'23"' WBST, A DlSTANCE OF 101.061\E:SX TO~··· ' . · · • .'W'BS'I'.BRLY RIGHToOF•WAY LIN.B OF SAID SBLVAMAIUNA D~).AII) ~-. ·. POINT AlSO BEING 'l"HB w.BSTBRLY lUGHTo.OF-WAY LlNB OF OLD SBEllRYDlUVE (A !00 FOOT RIGHT-OF-WAY AS NOW ESTABIJSiml)); · . · 'XHBNCE ALONG SAID WBS1.':BRLY RIGHT-OF-WAY LlNB ·.:'IliB: FOLLOWJNG Frv.B (S) COURSES Al'JD 'DISTANCES~ COtrn.sB NO. 1; NOR Til 03~6'40'' \VEST) A DISTANCE OF 190;73 FEET TO TBB POlNT OF •. · CURVATURE OF A CURVE CONCA VB WESTERLY AND HAVING A-· . RADIOS OF 2814.10 FBET, COURSE NO. 2i T.HBNcB NORT.BBRLY .ALONG · THE ARC OF SAID CURVE. AN ARC DlSTANCE OF 524.48 FimT TO J:B:E POIN'! OF TANGENCY OF SAID COR.~ SAID .ARC BEING SUB'I'.BNDED. :SY A CHORD BBARING AND DrsTANCl3 OF NOR'l'Et 08°46'58,. WEsT, 523.72 FEET. COURSE" NO. 3; TIIBNCE NORTH 14°07'14" w:esTao A DISTANCE OF 141.36 FBET TO THE :POlNT OF CURVATORB OF A COR VB CONCAVE EASTERLY AND liAVINO A RADIUS OF 2914.78 FEST. COURSE NO. 4; 'I'Hl3NCB NO:RnmiU.Y ALONG Tim ARC OF SAID CURVE, AN ·AP..C DlSTANCE OF 398.19 F.B:BT 1'0 'tEE POINT OF · TANGENCY OF SAID CURVE. SA10 AR.C BBlNG SUBT.BNDBD BY A CHORD :BBARJNG AND DISTANCE OF NORm l<JG12'lS".WBST, S97.88. F'EB1\ COURSE NO.5; THBNCE ~ORT!I 06°17~fii" WBST, A DIS'I.ANCB OF 39.07 FEET TO THE SOUll:tBRLY L1NJ'! OF XATHR"fN ABBY HANNA P.A!U<.AS DEsCRIB'Im AND :RECOliDBD IN 0:FF!CIALRECORDS VOtu.Ml3 3202. PAGE 481 OF SAID CORRBNT PUBUC RECORDS; tlmNCB NORTH 89°09'52" EAST .ALONG SAID SOUT.HHRLY LINEs A DISTANCE OF 100:46 . FEET TO AP01NT SITUATE IN 11lB BAST.BRLY RIGHT-OF-WAY LINB OF SAID OLD S:rr.BRn.Y DRIVJh SAID POINT AlSO B'R'ING THE NORTfiWES'l'ElU.Y CORNER OF OCBANWA!l{ 11NIT FOUR, AS DESCRIBED .AND RECORDED lN FLA.! BOOK 42, PAGBS 18~ 18A TB:ROUGli l8C OF SAID CURR.'BNT PUBUC RBCOltDS; 'l'I:Im{CB. DEPAR.TlNG SAID SOUT.BERLY I.JNB .AND ALONG SAID BAST.ERLY lUGB.T-OF WAY LINE OF OLD SHE:RltY 'O!U.'VB, T.f!B FOLLOWINGFIVB (S) CO'URSES AND DISTANCES: .COURSE ~0. 1; SOUTH 06°1 '7'3o" BAST~ A DlST.ANCE OF 29.52FIJJ!:£ TO THBOOINT OP ctJ.R.VAi'URB OF A CURVB · · CONCAVE BAS".CB.RLY AND l!A.VlNG A RADIOS OF :ZS14.78 FEET, COURSE NO. 2t nm.NCB SOurimRLY ALONG Tim ARC OF SAID CURVE, AN ARC DISTANCE OF 384.53 FE:ET TO Tim FOlliT OF TANGENcY OF·. · ·· · · ·' ,.. SAID ctm.VB, SAlD ARC BEING SUBT.BNDED BY A CHORD BEARIN"G · ·· ·' . .. ·. ' . : . . AND DlSTA:NCE OF SOUTEI 10012'2511 BAST. 384.23 FEET, COURSE N0~-3f. ·. ''' ' -< .:,· ·. ·.· · ·. · ·· · .. , '· :. . . . TIIENCE SOUTII 141}07'14" BAST, A DIST.ANCB 01! 741.36 PERT ro·:.nm · .. ·· · -' · · : .·· . ·• . · POlNT OF CURVATURE OF A CURVB CONCA VB WEST.BRl..Y ·.AliD .· ... · · .... , RAVING A RADIVS OF 2914.70 lmBI', COVRSB NO. 4; THENCE ·· · ·· · .· · SOUI'EERLY ALONG THB A1J..C OF SAID CUR~. AN MC D)'.STANCB OF ·.. 543.11 FEBT TO TIIB POlNT OF TANGENcY OF SAID CURVE~ SAID ARC .. .. ·. -<··. :,:;· . •._:-- : .... - --·' ··.: .. :··, . -;·· .- :.:: ~ ..-_·:.··.· ' ' ..... .. •. v ... 1 .. " • ..... ' ·. ·:. ,,·· .. · .. AGENDA ITEM# 2A APRIL 11, 2016 :BEJNG ST.JBT.EN.OED BY A CE:ORD :SEAlQNG }IND DJSTANCB OF SOP.'fl-1:"' _.: ,c·' .. : ·. .. · . . . •. 08°46'58'1 EAST, 542.32 F.B:BT. CO'U:RSB NO. 5; TB:ENdB SO'O'l'H 03°~4(),''.~. · : .. . . · .·: EAST,ADISTANCEOF205.lOFEBTTOTHB;FO!NTQFJfflGJNNlHQ. ·:5 •• : . ..... •'· .• ~;,: •• . · .. Exhibit 3 Prepared by and Return to: AMENDMENT TO DECLARATION OF RESTRICTIVE COVENANTS AGENDA ITEM# 2A APRIL 11, 2016 This Amendment to Declaration of Restrictive Covenants (this "Amendment') is made this __ day of , 2016, by The Estates of Atlantic Beach, LLC, a Florida limited liability company ("Estates") and the City of Atlantic Beach, Florida ("City"). BACKGROUND FACTS Estates executed that certain Declaration of Restrictive Covenants on October 2, 2009 and recorded the same on October 19, 2009 in Official Records Book 15040, page 1819 of the public records of Duval County, Florida (the "Declaration") to provide for certain restrictions on the development of the real property described in the Declaration. A. Estates and City now desire to amend the Declaration to release and delete most of the restrictions set forth in the Declaration and to modify the provisions of the Declaration relating to access to Mayport Road on the terms and conditions set forth herein. NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties hereto agree as follows: 1. Background Facts. The Background Facts as set forth above are agreed to be true and correct and are incorporated herein by this reference. 2. Capitalized Terms. Capitalized terms not defined herein shall have the meanings assigned to them in the Declaration. 3. Removal of Restrictions. Sections 1, 2, 3, 5 and 6 of the Declaration are each hereby deleted in their entireties and shall be of no further force or effect. 4. No Direct Access to Mayport Road. Section 4 of the Declaration is hereby deleted and replaced with the following: "4. The development plan for the property shall prohibit any direct connections leading north or west from The Estates property that could directly connect to Mayport Road, so that there would be absolutely no direct vehicular ingress to The Estates property from Mayport Road and no direct vehicular egress from The Estates property to Mayport Road. AGENDA ITEM# 2A APRIL 11, 2016 The sole direct access to The Estates property shall be from Fleet Landing Boulevard." Also, there will be no additional vehicular ingress or egress built at Selva Marina Drive. 5. Effect. Except as specifically amended herein, the Declaration shall remain in full force and effect. [Signature Pages Follow] AGENDA ITEM# 2A APRIL 11, 2016 IN WITNESS WHEREOF, the undersigned has caused this Amendment to be signed by its duly authorized representative, as of the day and year first above written. Signed, sealed and delivered in the presence of: Print Name _________ _ Print Name _________ _ STATE OF FLORIDA COUNTY OF DUVAL THE ESTATES OF ATLANTIC BEACH, LLC, a Florida limited liability company By: Greg Forbes Its Managing Member The foregoing instrument was acknowledged before me this __ day of _____ , 2016, by Michael A. Sones, as the Managing Member of The Estates of Atlantic Beach, LLC, a Florida limited liability company, for and on behalf of the limited liability company. He is personally known to me. NOTARY PUBLIC Print Name My Commission Expires: _______ _ [Signatures Continue on Following Page] AGENDA ITEM# 2A APRIL 11, 2016 IN WITNESS WHEREOF, the undersigned has caused this Amendment to be signed by its duly authorized representative, as of the day and year first above written. Signed, sealed and delivered in the presence of: Print Name ------------------- Print Name __________________ _ STATE OF FLORIDA COUNTY OF DUVAL CITY OF ATLANTIC BEACH, FLORIDA By: ----------------------------- Name: ----------------------------- Its: The foregoing instrument was acknowledged before me this __ day of _____ , 2016, by , as the of the City of Atlantic Beach, Florida, for and on behalf of the city. He is personally known to me. NOTARY PUBLIC Print Name My Commission Expires: ______________ _ STAFF REPORT City of Atlantic Beach Commission Meeting AGENDA ITEM# 3A APRIL 11, 2016 AGENDA ITEM: Safe Routes to Schools Memorandum of Agreement with JTA DATE: March 7, 2016 SUBMITTED BY: Kayle Moore, P.E., Interim Public Works Director BACKGROUND: JTA, as Administrator of Atlantic Beach's Safe Routes to School Project for FOOT, has requested the City execute the attached Memorandum of Agreement (MOA). In late 2012, the City Commission asked Staff to investigate whether the FOOT Safe Routes to Schools (SRTS) Grant Program would be a viable means to get funding for improving bicycle access to Atlantic Beach Elementary School (ABE) by connecting and upgrading the current multi-purpose (bicycle & pedestrian) path I sidewalk network on Seminole Road and Sherry Drive. The proposed project, which consisted of constructing an eight foot multi-purpose path on Sherry Drive from ABE connecting to the existing multi-purpose path on Seminole Road at Garden Lane, was presented at an advertised public meeting at ABE in March, 2013 and received support from attendees, including the Friends of Atlantic Beach Elementary (FABE). Staff, with grant writing assistance from Fleet & Associates, and support from the Duval County School Board, successfully applied for the SRTS grant. Under this grant, FOOT was responsible for engineering design and construction of the (bicycle & pedestrian) path, with no requirement for matching funds from the City. This project was approved by the North Florida Transportation Planning Organization (TPO) and added to the FOOT 5 Year Funding Plan in 2013, with construction to begin in FY 2016. Because of funding limitations, the project will construct the path on Sherry Drive from ABE to Plaza Drive, but only the section from Plaza Drive to 171h Street on Seminole Road. After being assigned to an engineering firm for preliminary design in 2014, the project funding source was changed from SRTS to the Transportation Alternatives program and the project start date was eventually pushed out to 2019 or later. Earlier this fiscal year, the FOOT project funding was changed back and the schedule returned to near the original timeline, with construction beginning as early as July 2017. FOOT has assigned JTA as the Local Agency Project (LAP) Administrator. This MOA with JTA documents the City's agreement to maintain the improvements constructed and also to be responsible for additional public information meetings. The City has requested a more in-depth public involvement phase for this project, than standard FOOT projects which would include only a AGENDA ITEMS# 3A APRIL 11, 2016 Public Information meeting at the 30% Design stage (to be held at ABE). AB Staff has requested the designer also make a formal presentation to the City Commission following this 30% meeting, and then a pre-construction meeting for the neighborhood and residents after the project has been awarded to a contractor. Staff has negotiated a fee of $6,136.57 with the Design Engineer (Element Engineering) to support these additional meetings. BUDGET: The negotiated public involvement support fee will be paid from the PW Professional Services account (001-5002-541-3100) with no additional funding required. FOOT has budgeted $687,000 for design, construction and construction support efforts. RECOMMENDATIONS: Approve the Memorandum of Agreement with JTA and authorize the Mayor to sign the MOA. ATTACHMENTS: 1. Draft Memorandum of Agreement between COAB and JT A 2. FOOT District Two Safe Routes to School Brochure 3. Summary Description of Safe Routes to School REVIEWED BY CITY MANAGER:_'-fi~(c__VS,_~ _ __..,/tL---~------"'-' -------- MEMORANDUM OF AGREEMENT BETWEEN THE CITY OF ATLANTIC BEACH AND THE JACKSONVILLE TRANSPORTATION AUTHORITY FOR THE SHERRY DRIVE SAFETY WALKS SIDEWALK PROJECT AGENDA ITEM# 3A APRIL 11, 2016 The Memorandum of Agreement (this 11 Agreement11 ) is made as of 2016, by and between the JACKSONVILLE TRANSPORTATION AUTHORITY, a body politic and corporate and an agency of the State of Florida created pursuant to Part II, Chapter 349, Florida Statutes, whose primary business address is 121 West Forsyth Street, Suite 200, Jacksonville, Fl 32202 (the 11HA") and the CITY OF ATLANTIC BEACH, a Florida municipal corporation whose primary business address is _________________ (the 11City"). The JTA and the City may hereinafter be referred to singularly as a 11 Party" or collectively as "Parties." WITNESSETH WHEREAS, it is in the interest of the City and JTA to work together to address mobility in the City and to combine efforts to more cost effectively provide mobility options for the citizens of the City and of Northeast Florida; and WHEREAS, JTA is engaged in the business of addressing mobility in Northeast Florida and has delivered numerous transportation projects in Duval County and presently desires to construct a sidewalk along Sherry Drive and Seminole Road, from Ahern Street to 17th Street, as well as minor drainage and miscellaneous improvements which may impact landscaping, mailboxes and utilities along Sherry Drive and Seminole Road within City right-of-way (the Project"); and WHEREAS, The City desires to have JTA construct the Project; and NOW, THEREFORE, in consideration of good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties hereby agree as follows: 1. Recitals. The recitals above are true and correct and incorporated herein by this reference. 2. Obligations of the City. The City agrees to: a. Lead and direct all public involvement efforts for the Project, including meeting with the City Commission, and conducting a public meeting to present Project objectives and address public questions and concerns. b. Accept ownership and maintenance responsibilities for the Project. 3. Obligation ofthe JTA. The JTA agrees to: a. Administer the Project. b. Keep the City advised of the progress of the Project design and coordinate with the City all known public concerns with the Project. 4. Miscellaneous. a. Entire Agreement. This Agreement fully and completely expresses the agreement of the Parties with respect to the matters contained herein and shall not be modified or further amended except by written agreement executed by Page 1 of 3 AGENDA ITEM# 3A APRIL 11, 2016 each of the Parties hereto. Any and all riders and exhibits attached to this Agreement are made part ofthis Agreement for all purposes. b. No Waiver. No provision of this Agreement shall be deemed to have been waived by JTA or City unless such waiver be in writing signed by the waiving Party and addressed to the other Party, nor shall any custom or practice which may grow up between the Parties in the administration of the provisions hereof be construed to waive or lessen the right of JTA or City to insist upon the performance by the other Party in strict accordance with the terms hereof. c. Successors and Assigns. The terms, provisions, covenants, and conditions contained in this Agreement shall apply to, inure to the benefit of, and be binding upon the Parties hereto, and upon their respective successors in interest and legal representatives, except as otherwise herein expressly provided. d. Partial Invalidity. If any terms of this Agreement, or the application of the term to any person or circumstance is, to any extent, invalid or unenforceable, the remainder of this Agreement, or the application of the term to persons or circumstances other than those as to which the term is held invalid or unenforceable, will not be affected by the application, and each term of this Agreement will be valid and will be enforced to the fullest extent permitted by law. e. Further Assurances. The Parties agree to execute and deliver such other documents and instruments as may be reasonably required to effectuate the purposes of this Agreement. (Signature Page Follows) Page 2 of 3 AGENDA ITEM# 3A APRIL 11,2016 IN WITNESS WHEREOF, THE PARTIES HERETO HAVE EXECUTED THIS Agreement to be effective as of the date first set forth above. Witnesses: CITY OF ATLANTIC BEACH Printed name: _________ _ By: Mitchell E. Reeves, Mayor JACKSONVILLE TRANSPORTATION AUTHORITY Printed name: _________ _ By: Nathaniel P. Ford Sr., CEO Printed name:---------- Printed name:---------- Form Approved: Form Approved: JTA Legal City General Counsel Page 3 of 3 To learn more about the Safe Routes to School Program in District Two contact· Florida Department of Transportation District Safety Office 2198 Edison Avenue-MS 2815 Jacksonville, Florida 32204 Phone: 904-360-5629 Fax: 904-360-5483 E-mai l: scott.lent@dot.state.fl.us Safe Routes 'l~i :ona Cente r fm Sate Roules lo S<:hoo! El H Additional information regarding this program can be found at : www.dot.state.fl.us/safety/srts_files/srts.shtm FOOT District Two Safe Routes to School (SRTS) Making School Routes Safer for Children to Walk and Bicycle. The Five E's of Safe Routes to School: Federal Highway Administration (FHWA) recommends that SRTS efforts incorporate -directly or indirectly-five components, often referred to as the "5 E's". They are: • Engineering -Creating operational and physical improvements to the infrastructure surrounding schools that reduce speeds and potential conflicts with motor vehicle traffic, and establish safer and fully accessible crossings, walkways, trails and bikeways. • Education-Teaching children about the broad range of transportation choices, instructing them in important lifelong bicycling and walking safety skills, and launching driver safety campaigns in the vicinity of schools. • Encouragement-Using events and activities to promote walking and bicycling . • Enforcement -Partnering with local law enforcement to ensure traffic laws are obeyed in the vicinity of schools (this includes enforcement of speeds , yielding to pedestrians in crossings, and proper walking and bicycling behaviors), and initiating community enforcement such as crossing guard programs. • Evaluation -Monitoring and documenting outcomes and trends through the collection of data, including the collection of data before and after the intervention (s). What can the funds be used for? A Safe Routes to School project can be a construction project designed to improve the bicycle and pedestrian safety of Kindergarten through eighth grade school children. Projects must be located on public property within a two-mile radius of a school. Typical types of work include: c§b Off-street bicycle and pedestrian facilities &~ Pedestrian and bicycle crossing improvements "'-On -street bicycle facilities ~ Traffic Engineering Improvements .-§b Bike parking and other Off- street bicycle and pedestrian facilities ~ Education and encouragement activities Desired outcomes of the Safe Routes to School Program include: • Increased bicycle . pedestrian . and traffic safety • More children wa l king and bicycling to and from schools • Decreased traffic congestion • Improved childhood hea lth • Reduced chi ldhood obesity • Encourageme nt of healthy and active lifestyles • Improved air qual ity • Improved community safety • Reduced fuel consumption • Increased community security • Enhanced community accessibility • Increased comm un ity involvement • Improvements to the physical environment that increase the ability to walk and bicycle to and from schools • Increased interest in bicycle and pedestrian accommodations throughout a community • Improved partnerships among schools , local municipalities, parents , and other community groups , including non-profit organizations. Safe Routes to Schools • FHWA I FOOT Sponsored Program AGENDA ITEM# 3A APRIL 11, 2016 -To enable and encourage children, including those with disabilities, to walk and bicycle to school, -To make bicycling and walking to school a safer and more appealing transportation alternative, thereby encouraging a healthy and active lifestyle from an early age, and -To facilitate the planning, development, and implementation of projects and activities that will improve safety and reduce traffic, fuel consumption, and air pollution in the vicinity of schools. CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT AGENDA ITEM# 3B APRIL 11, 2016 AGENDA ITEM: SUBMITTED BY: 16-UBEX-41 (303 Atlantic Boulevard) ~ Jeremy Hubsch, Building and Zoning Director ( 11. DATE: March 11,2016 STRATEGIC PLAN LINK: None BACKGROUND: The applicant is Al Mansur, owner of Al's Pizza, which is located at 303 Atlantic Boulevard. The property is located in the Central Business District (CBD) zoning district. Mr. Mansur is in the process of designing a renovation and expansion of his existing restaurant. Part of the expansion will be the addition of additional seats, which will enable the restaurant to be licensed by the State of Florida for full alcohol service. The applicant is required to obtain a Use-By-Exception per Section 3-5 of the City Code which states, "The sale of any alcoholic beverages for on-premise consumption, including beer, wine and liquor shall be properly licensed by the City of Atlantic Beach, and shall be limited only to restaurants, cafes, bars and private clubs within commercial general and commercial limited zoning districts or the central business district in compliance with chapter 24 of the city code and subject to approval of a use-by-exception in accordance with section 24-63." There are several nearby restaurants in the Atlantic Beach portion of the Beaches Town Center that have full alcohol service, including Poe's, Ragtime, and Ocean 60. In order to expand the existing restaurant, the applicant will have to provide additional parking. The applicant is seeking to provide the required parking offsite through a shared parking agreement. The shared parking agreement has been submitted to the city, but needs a zoning variance due to the distance from the site. The zoning variance will be approved or denied at the March 22nd CDB meeting. The Community Development Board will also review this Use-By-Exception at that meeting. CDB recommendations will be presented to the Commission at the March 28th Commission meeting. A Public Hearing will be held on April 11th to approve or deny the Use- By-Exception. BUDGET: None. RECOMMENDATION: Approve UBEX-16-41 ATTACHMENTS: CDB StaffReport, UBEX-16-41 Application REVIEWED BY CITY MANAGER: '--f'/f ~~ AGENDA ITEM CASE NO LOCATION APPLICANT DATE STAFF STAFF COMMENTS CITY OF ATLANTIC BEACH COMMUNITY DEVELOPMENT BOARD STAFF REPORT 4.A. 16-UBEX-41 AGENDA I TEM # 38 APRIL II , 201 6 Request for use-by-exception as pe rmitted by Section 3-5, to allow o n -p remises cons umption of alco holic beverages at a restaurant within th e Centra l Business District at 303 Atlantic Boulevard. 303 Atlantic Boulevard AI Mansur March 8, 2016 JEREMY HUBSCH, BUILDING AND ZONING DIRECTOR The a ppli ca nt is AI Ma ns ur, owner of Al's Pi zza, which is located at 303 Atlantic Bo ulevard. Th e property is loc ated in the Centra l Business Di strict (CBD) zo nin g district. Mr. Ma ns ur is in the process of designing a renovation and ex pa n sion of hi s ex isting re sta urant. Part of the expans ion will be the addition of add itio n a l seats, which wi ll e na bl e the resta u rant t o b e li censed by the State of Florida for full a lcoh ol servi ce. The a ppli cant is required to obtain a Use-By-Exception per Section 3-5 of the City Code which sta t es, '1The sa le of a ny a lco holi c beverages for on-premise co ns umpti o n, including bee r, wine a nd liquor s ha ll be properly li censed by t he City of Atlantic Beach, a nd s ha ll be limite d onl y to restaurants, cafes, bars a nd private clubs wit hi n commercia l ge neral an d co mm ercia l limited zo nin g districts o r the centra l bu siness district in co mpli a nc e with chapte r 24 of th e city co d e a nd subject to ap prova l of a use-by-exception in accord a nce with section 24-63." There are several nearby resta urants in the Atlanti c Beach po rtion of the Beaches Town Center that have fu ll a lcoho l service, includin g Po e's, Rag tim e, a nd Ocean 60. In order to ex pand t h e ex isting r estaura n t, the appli ca nt will have to provide ad dition a l parking. The a ppli ca nt is seekin g to provide the requ ired pa rkin g offsite through a s ha red parking ag r eement. The s hared parking agreement has been s ubmitte d to the city, but n eeds a zo ning variance due to the di s t ance fro m the s ite. The zo ni ng varia nce will be a p p roved or denied at the March zznd COB meeti n g. AGENDA ITEM# 3B APRIL 11, 2016 SUGGESTED ACTION TO RECOMMEND APPROVAL The Community Development Board may consider a motion to recommend approval to the City Commission of a requested Use-by-Exception (File No. 16-UBEX-41) to allow a restaurant with on-premises consumption of alcoholic beverages within the Central Business District (CBD) Zoning District and located at 303 Atlantic Boulevard provided: 1. Approval of this Use-by-Exception is consistentwith the intent of the Comprehensive Plan. 2. Approval of this Use-by-Exception is in compliance with the requirements of Section 24-63, Zoning, Subdivision and Land Development Regulations. 3. The requested use is consistent with Section 24-114(b) in that the proposed use is found to be consistent with the uses permitted in the CBD zoning district with respect to intensity of use, traffic impacts and compatibility with existing industrial uses, commercial uses and any nearby residential uses. SUGGESTED ACTION TO RECOMMEND DENIAL The Community Development Board may consider a motion to recommend denial to the City Commission of a requested Use-by-Exception (File No. 16-UBEX-41) to allow a restaurant with on-premises consumption of alcoholic beverages with ,in the Central Business District (CBD) Zoning District and located at 303 Atlantic Boulevard provided: 1. Approval of this Use-by-Exception is not consistent with the intent of the Comprehensive Plan. 2. Approval of this Use-by-Exception is notin compliance with the requirements of Section 24- 63, Zoning, Subdivision and Land Development Regulations. 3. The requested use is not consistent with Section 24-114(b) in that the proposed use is found to be inconsistent with the uses permitted in the CBD zoning districts with respect to intensity of use, traffic impacts and compatibility with existing industrial uses, commercial uses and any nearby residential uses. Page 2 of 2 APPLICATION FOR A USE-BY -EXCEPTION City of Atlnntic Bench · 800 Seminole Rond · Atlnntic Bench, F lo1·idn 32233-5445 Phone: (904) 247-5826 · FAX (904) 247-5845 · bttp://www.conb.us AGENDA ITE M# 3B APRIL II , 2016 Dnte _..:....F..:e.:.::;b.:...;ru::.::a::.::r..Lv_1:...:5:;.L,..:2~0;....;1:....:6'---Fllc No. __________ Rece ipt ---------- J . Applicnnt's Nnmc _,!...A.!!.I..!.M=a!..!n.l::.s.l::.u!-r --------------------------- 2. AJ>Illicant's Address 303 Atlantic Boulevard. Atlantic Beach, FL 32233 3. Property L ocation 303 Atlantic Boulevard, Atlantic Beach, FL 32233 4. Prope1·ty Ap1n·nisc1'1S Rcnl Estnte Number 169729-0000 Blocl' No. 1 Lot No. 2.4 .6 S. C ul'l'cnt Zoning C ln sslficntion CBO 6. Compl'chens ivc Plnn Future Lnnd Usc desig na t ion ---- 7. Requested Usc-by-Exception Requ est approval for full alcohol service . Restaurant currently serves beer and wine only. 8. S izcofPnrccl 150' X 109.32' 9. Utility Provider __;;J...=E::;.A,;,..... _________ _ 10. Statement of fncts and special re nso ns for the 1·equestcd Usc-by-Exception, which demons h ·atcs complinncc with Seclion 24-63 of the C ity of Athmtic Bench C ode of Ordinances, Zo ning And S ubdivis ion R egulations. Attnch ns Exhibit A. (T he attached g uide rn ny be usecl if deslrecl. Plense ndde·css each item, ns npproprlntc to this reques t.) 11. Provide nil of the foiJowing lnfo1·mntlon . (All information must be provided be fo1 ·c an npplicntion is sche duled fo1· nny public henring.) n. Site Plnn s howing the location of nil s tructtu·cs, tempOI'I\I'Y nnd permanent, including setbncks, building height, numbe1· of s tol'les a nd square fo otage, hnpcJ·vious s urface nrcn, nnd existing and/or proposed d1·ivcwnys. identify any existing s tructures and uses. b. Proof of own ers hip (deed o1· ccl'tificnte by lawyer or abstrnct co mpAny Ol' title compnny that verifies reco1·d owner a s nbove). If the ll !lflli cn nt Is not the ownc1·, n lette r of autho rization from the ownc1·(s) for nppllcnnt to I'CP I'Cs ent the owner fo1· all p111·poses related to this nppllcntlon must be provided. c. S urvey and lcgnl dcsct•iption of pro pot·Cy so ught to be rezo ne d. (Attach as Exhibit B.) d. Required number of copies. (Two (2) copies of nil d ocuments that nrc not hngcr than J 1 x 17 Inches In s ize. II' plnns oa· photogi'Rphs, or colo•· nttnchme nts AI'C s ubmitted, please provide eight (8) copies of these.) c. Appllcntion Fcc ($250.00) I HEREBY CERTJii'Y THAT ALL lNFOltM ATION PROVIDED WITH THIS APP L ICATION IS CORRECT: Signature of owocl'(s) o1· nuthol'izcd pe1 ·son If owJiet''s nutho1·lzntion form Is nttachccl: owner aut horization form is attached A DDJU:SS ANI> CON TACT INFORMATION OF P ERSON TO R ECEIVE ALL CORRESPONDENCE REGA RDING THIS A PI'LI CATION Nnme: _..:....A;:..I __,Mc.:.=a~n:::::S.::U~r ----------------------- Mailing Address: ---'3"'"'0"'-'3~Awtl.lda ..... nt....,jc.......,.B~o~u~leuv.~o~~a~rd...,,..LA.utJJolau..nwti~c ..... B...,.e..,.a,.c""'h"'"' .._E_L_,3 .. 2 .. 2_3""'3 ________ _ Phoue: 904 5376969 FAX: __________ E-mn ll: almansur65@gmail.con EXHIBIT A AGENDA ITEM# 3B APRIL 11, 2016 The review of an application for a Use-by-Exception shall consider the following items. Please address each of the following as applicable to your specific application. 1. Ingress and egress to property and proposed Structures thereon with paiticula1· reference to vehicular and pedestrian safety and convenience, traffic flow and control and access in case of fire or catastrophe. No change from existing restaurant 2. Parking and Loading Spaces, where required, with particular attention to the items in (1) above. No change from existing restaurant 3. The potential for any adverse impacts to adjoining prope1ties and properties generally in the area resulting from excessive noise, glare and lighting, odor, traffic and similar characteristics of the Use-by-Exception being requested. No change from existing restaurant 4. Refuse, trash collection and service areas, with pa1ticular reference to items (1) and (2) above; No change from existing restaurant 5. Utilities, with reference to locations, availability and compatibility; No change from existing restaurant 6. If adjacent uses are different types of uses, describe type of screening and buffering that will be provided between your use and the adjacent use. No change from existing restaurant 7. Signs, if any, and proposed exterior lighting, with reference to glare, traffic safety, economic effects and compatibility and harmony with properties in the District; (See Signs and Adve1tising, Chapter 17.) No change from existing restaurant 8. Required Yards and other Open Space. Show building setbacks and areas of open space on site plan. 9. General compatibility with adjacent properties and other prope1ty in the surrounding Zoning District as well as consistency with applicable provisions of the Comprehensive Plan. Existing restaurants in CBD serve alcohol. The addition of alcohol service in this restaurant will be compatible with other businesses in the CBD Other information you may wish to provide: Currently Al's Pizza serves beer and wine only. The proposed renovation of the existing structure Will add more seats and provide full alcohol service. All other restaurants in Beaches Town Center have full alcohol service. February 16, 2016 To: FROM: RE: The City of Atlantic Beach 800 Seminole Road Atlantic B each, FL 32233-5445 Owner: Shirley Junk 915 N. 13th Street Jacksonville Beach, FL 3 225 0 Application for a Use-By-Exception To Whom it May Concern: This letter is written to authorize Mr. Al Man sW'e to act as Agent on behalf of the aforesaid Owner in connection with the referenced Application for a Use-By-Exception for propetty lo cated a t 303 Atlantic Blvd., Atlantic Beach, FL 32233. Date: ~/ 11//G The foregoing authorization was subscribed before me this L2._ day of February, 20 16, by Sh irley Junk, personally known. AGENDA ITEM #3B APRIL 11, 2016 303 Atlantic Boulevard, Atlantic Beaach, Florida 32233 February 18, 2 016 Jeremy Hubsch Bu ilding a n d Zoning Director City of Atlanti c Be ach 800 Se minole Ro a d Atla n t ic Beach, Florida 32233 AGEN DA ITEM# 38 APRI L ll , 20J6 Enclosed p lease find the fo ll owing doc u ments r e lated to the proposed r e n ovation of th e exi s t ing Al's Pizza lo cation: 1. Executed App li cation for Us e By Exception w ith le tte r of a uthorization 2. Executed Sh ared Pa rking Ag ree me nt with Beaches Town Center Agency 3. Exec ute d Va let Parking Ag r eem e nt with AJA Va let I belie ve the attached docume nts comp lete t h e li st of items w e di scu ssed in our mee t in g of February 11,2016. Pl ease co ntac t me i f you h ave any additiona l comme nts or ques tion s. Sincerely, AI Mansur !!1mansur65@~majl.com L 0 f l -------- I I I I I I \ I l Lor a L OT ·~ ..... nwmc....,. """' ...... """ .. lOT ~ I. 0 t • \ i \ I ~\ I ---~~---·-_\ i i \ \ I \ \ i \ \ \ \ \ \ i \ i \ \ \ A MAP SHOWING A BOUNDARY AND TOPOGRAPHIC SURVEY OF" ra:.wcs NO~ ~ tCJI!Otrj ~ 10 rHt I\OIIiOt. SfiJt 11\NC_ COC0*1't sY:fDol POl' X ~UCIUIC. ~~ OOW ~Nil:~ .. 11-.S. s:.IM:f'n:tT, l.)~:=..":..:ca~~~~~~~~~ ,),) NSG•SLWC~CN.Y. ~ ~ 11.0C#ISICIO"VIISI«< 1M,. .... r Mr, WOIC t;QJ UlOiiD Wf 1)!C ~- 4.) W'CIINUII)f ~ MEJII!I:NW.S ~01 M' Sl.lfM'I"f,I.Jt II«*M IIC ~ 01.1' lltCOCS:OOC fCIIC'.AlM_ Of COICIIDC$ 111 nw 1w. a.) K 110cr~ ...a~ tCIIID>I CJC Cll':l)lllbC new ~--fQ.Io"' 'ftC raA IL)~11:10tr"~c:scaSIIl,DC:s:r.&et~,.,_IICJIIIrO-'XO~ l,li[ftAI\I:IOO~lQC. 7.) M n:u.oM1C SUit\OS 'tiOil' U:C /IS M71JICCIS 1'1 ~ CF 1HS ~ :1 =ror"r:. ~"~~~~-~sa:C:'lfit't!tf'i C) =~'~IICOCICIJl ~ 01 um 2 .uo-. ILOCJt '· oco t0/l011nt. D)IUil'etT~AAaNaC IDOf, IUIICIQ(~H.ct ft. e.) 1M:$~-.: ~CICM"MIDG'If,A.'IIIJ:~. ~ tMrOIIt ..-cr K worons-II(COIIEI) ICJ/fl/l. ~ -..a4 ww oa *" tCt AFJtC K sa.u:r PIID'Om'. \ ; ------~-:..·.:"..·-:; \ \ i \ \----·· I l -kz:::z::t#?9"=!"~ ! ==== 1 ~~ .......... .......... SHARED PARKING AGREEMENT AGENDA ITEM# 3B APRIL 11, 2016 As Licensee (Lessor) having access and control of 300 or more parking spaces located at various properties throughout the Beaches Town Center (locations attached as Exhibit "A"), we hereby agree to share a minimum of 13 parking spaces ("shared spaces") as allowed and required by the City of Atlantic Beach Code of Ordinances with At's Pizza Inc.. (Lessee) for his business located at 303 Atlantic Boulevard (the "Property) during their normal business hours for customer and employee parking. Those days and hours being: Monday through Ibursday 11 am to 11 pm Friday and Saturday 11 am to midnight Sunday 11 am to 11 pm The normal business hours of the shared spaces identified in the attached Exhibit "A" are: Hours will vary, details Included In the attached Exhibit "A" Access to the shared spaces will be provided to Lessee's customers and employees via an 11 on demand 11 shuttle to and from the shared spaces and the Property, or a valet service located on the Property. This Agreement shall commence on September 1 * , 2016, and shall remain in effect until such time that Lessee Is no longer In need of the shared spaces. The shared spaces Inventory may be increased and/or decreased over the Term of this Agreement upon 60 days written notice by lessor to lessee. Except to the extent arising from the negligence of Lessor or Lessor's employees, agents, representatives, members, managers, directors, partners, officers and affiliates (collectively, "Lessor Parties"), Lessee shall indemnify, defend, protect and hold harmless Lessor and Lessor Parties from any and all loss, cost, claims, damages, demands or liabilities arising out of: (I) any breach of this Agreement by Lessee, or (II) the acts or omissions of Lessee (or any person or entity employed by Lessee or for whom Lessee Is responsible), In connection with or arising out of this Agreement or the services performed by Lessor under this Agreement. The foregoing Indemnity shall survive the termination of this Agreement. Any notice or communication required to be given to or served upon either party hereto shall be given or served by personal service or by express delivery or by mailing the same, postage prepaid, by United States registered or certified mail, return receipt requested, to the following addresses: LESSOR: BEACHES TOWN CENTER AGENCY 200 First Street NEPTUNE BEACH, FL 32266 LESSEE: Al's Pizza Inc 303 Atlantic Boulevard ATLANTIC BEACH, FL 322aa IN WITNESS WHEREOF, ecuted this Agreement as of the date first above written. ~-----\- LESSOR SIGNATURE:--."=---=---~------DATE ()2.-/1-Jh PRINT NAME: _......;;;J.;;;.a'""'"""~;=::::;;::::.::=~"'"""''------TITLE: _ ......... P .... re_sl_de-.n-..t_~-~-- LESSEE SIGNATURE: --.t.~.L::~U:~=::::::_ ______ DATE 2/1 il;,: PRINT NAME: ....ci.L.Il!JLCIJ..Ii;aw.. ___________ TITLE: __..,~P;;.a.r'"'esi:u:idwe:unu..t ______ _ 14 spaces ava il able 24/7 EXHIBIT '"A" "shared spaces'" AGENDA ITEM # 3 6 APRIL II , 20J 6 60 spaces avai lab le 24/7 exce pt Sun day before 2pm and Wednesday after 6pm. 120 add iti onal spaces availab le Tue sday , Thursday, Frid ay and Saturd ay after 4 pm and Su nday after 2p111 . Al 's P izza Al's Pizza Mr . AI Mans ur 303 Atlantic Blvd . At lanti c Beac h, FL 32233 AGENDA ITE M I# 38 APRIL J I, 2016 AGREEMENT/CONTRACT TO PROVID E VALET SE RVI CE FOR AL 'S PIZZA. Number of Valets Houl's JIAM-3PM ; 5PM-IIPM 'OJ ( 0 ,\0/T/l S A I A Valet ag rees to provide va let serv ices for the above lis ted day s and t im es . It is understood by all parties th at operations may fini sh early de pendin g o n custo me r volume on an y parti cul ar day, there fore th e numb er of attendants or hou rs ma y be redu ce d on ly after permis sion from Al 's Pi zza mana ge ment. It is also understood that Al's Pi zza may need addition a l days durin g th e it· grand opening. UNIFORMS AND F./t1PL01'£E TRA I NING A A ,. A Depending on th e seaso n, the staff of A I A Va let will be dres sed in one of the fo ll ow in g unifo rms: I . Black pants, A I A Valet logo s hirt and bla ck A I A Val et logo j acket. 2. Black s horts, A I A Val et lo go s hirl. A I A Val et sta ff is required to keep a profess ional appearance. Al l sta ff me mb ers wi ll ma in tai n a s mok e and dru g free environment. A I A Va le t e mpl oyees are required to attend both in c lass an d ons it e tra inin g before bein g assigned to any ve nu e pos iti on. L(Jl/J', IE/\ J I IJ .\l /'1~1 .: ' A I A Valet will s upply it s employees wi th a ll equipm ent needed to perform service s in a pmfess io nal and e ffi cient mann er. These suppli es includ e, but are not limited to, k ey pod ium s, s igna ge, unifor ms and in su ranc e. ., Al's Pizza , \ l 1 n ( ( I ( ' ) I /• H I (, > I I AGENDA ITEM # 38 APR I L 11 ,2016 Liability Insurance: A 1 A Valet wi ll ma intain a garage ke eper's in sur ance policy w ith an additional ge neral liability policy. Thi s covers a ll ve hicles in our po ssess ion and damage to property we are operating on. Thi s cove rage also cove rs anybody on the prem ises tha t is injur ed by the neg li ge nce of one of our em ployees. Ac tual lega l limits are covered in th e ce rtific ates of in s urance, which will be provided upon acce ptance of co ntra ct. Workman 's Compensation : A I A Valet w il l maint a in durin g the ter m of this ag reeme nt workman 's co mp ensat ion insurance on a ll of irs emp loyees in acco rd ance with the laws of Florida . General Liability: A I A Valet sha ll be re spons ible and fully lia ble for any and a ll liabilit ies and or dama ges caused by th e ac ti on, ina ction or willful acts of it s e mpl oyees or agents whi le operating th e va let se rvic e for Al's Pi zza at 303 At lant ic Blvd , Atlan tic Beach, FL 32233. AlA Va let shall indemnify, defend and ho ld At's Pizza harmle ss from any and all wi ll ful mi sco ndu ct of it s empl oyees or agents. A I A Va le t accepts li a bility for any damage done to any s tru cture or vehic le by it s emp loyees or age nts at Al's Pizza. AlA Valet also accep ts liabi lity for any injury s ustained to a perso n or pe rso ns by it s empl oyees and agents whil e ope ratin g at Al's Pizza . A I A Va let will not acce pt liabilit y for any dam age caused by acts of Go d. Futth ermo re , A I A Valet wi II not accept li a bility for injury or damage susta in ed as a resu lt o f faulty brakes or im prope rl y maintained ca rs. A I A Va let will not be he ld liabl e for any items, which are left in a vehicle. AlA Val et w ill not be he ld liabl e for any a utomobil e whi ch is sto len und er any circum stanc es nor wi ll A I A Va let be held liab le for any damage ca use d by a third party exce pt as a resu lt of ou r own neg lige nce. A I A Valet will not be held liabl e for dama ges res ulting from a hit a nd nm acc id ent. A I A Valet accep ts li ab ilit y for damages due to o ur neg lige nce only. Any cla im for adjust me nt must be mad e befo re the veh ic le leaves the po ssess ion of the employees or agents o f AI A Va let Park in g Inc . J Ill G I 0 T US£ AlA Valet will add A l's Pi zza to their current list of resta urant s providing valid ation s for guests. The stag in g area for valet parkin g is lo ca ted at II 0 N l st St , Neptune Beach , FL 32266. Guests visiti ng Al 's Pi zza will be directed to th e va let s ta gi ng a r·ea by the use of tempora ry directiona l s ign age. ·.~nRc, :~VCJ' ( ONI ICI The on ca ll phon e number of A I A Valet's man age r will be prov id ed for a ll co rres pond enc e an d problem reso luti on. If l!A I'll t.'H ( ONOJT 01\.~ A I A Valet will prov id e service on agreed day s and tim es regard less o f weat her con diti ons un less the y cre ate a haza rd to empl oyees or d ut ies perform ed. AJ A Vale t manage ment wil l be in co nt ac t withAl's Piz za Man age me nt to further di sc uss prese nt s ituation . 2 At's Pizza The cost of thi s se rvic e will be billed at $13.50 per man hour. *NOT E: In th e case of additional hours, not li sted above, due to a private event or large pa rty that req uires ext ra staffing , Al 's Pi zza w ill be charged $13.50 per ma n hou r for additional empl oyees. 1 , · /c 1 I lt :, 1 f AGE NDA ITEM N 38 APRIL 11 ,2016 A I A Valet will invoice AI 's Pi zz a once a month . All in voices are due 30 days fro m the in voice date. In the un likely event of non-payment (over 90 duys past due) of an inv oic e or invoice s t hen it will be turn ed over for col lectio n. It is a lso und ers tood that Al 's Piz za will be respo nsibl e for al l reasonab le attorn ey fees associate d wi th tr yin g to co ll ect a ny and al l past du e money owed by the same to A I A Vale t Pat·king In c. Fu rth e rm ore, it is unde rstood by all par·ti es that they will ab id e by an y dec isio n of a judge, jury or arb itrator regard in g any and all lega l matters assoc iated with thi s cont ra ct. l J H ~ 1( T r r II Thi s co ntract will be in e ffect for a period of one yea r from the start date specified. It wi ll automatica ll y renew unle ss a writte n cance ll atio n is submitted 30 days before th e ter·m of the contract is up . Afte r th e one-year term , e ithe r· party may ca nce l thi s ag reeme nt by prov idi ng th e oth er part y 30 day s ' not ice in wt·itin g. 3 A l's Pizza /1 '• 4 .~. J I I AGENDA ITEM #31l APRIL II , 2016 All noti ces mu st be provided in "vriting v ia U.S . mail , certified, re lurn r·ece ipt reques ted or overnight de li very to: AJ's Pizza Mr . A I Mansur 303 At lanti c Blvd. Atlantic Beach , FL 32233 Phone-904-537-6969 Email-Al@alspizza.com A I A Valet Parking In c. Nick Cso rna , President I 171 Beach Blvd . #108 Phone-904-300-7549 Email-nick@a I ava let.c om This agreement is entered into thi s / 1 fl, day of [? bl' 1/1 &. ( -1 • 2016. Start date: TBD (This agreement is null and void ifnot signed by 5-1-16) AGREED BY: A I A Valet Parking In c. /2a~ lt~t·vLUdfl l, ; I Title 4 AGENDA ITEM: SUBMITTED BY: DATE: STRA TEGlC PLAN LINK: CITY OF ATLANTIC BEACH CITY COMMlSSION MEETING STAFF REPORT Resolution 16-02 (Aquatic Drive Brownfie ld Des ign at ion) Jeremy Hubsch, Building and Zoning Dirccto~ March 30 , 2016 None AGENDA ITEM #6A AfRJL 11 ,2016 BACKGROUND: TiiBridge Residential has the property northwest of the Atlantic Boulevard and Aquatic Drive intersection under contract. TriBridge i ntends to develop the property with townhomes in the future. Prior to developing the s ite, TriBridgc plans to conduct an environmental c lea nup of the property, which was once used as a dumping grou nd. The geotechnical report conducted by E lli s and Associates on October 26, 20 L 5 (Exhibit ·1) states that their boring exploration found trash at depth s between 2-10 feet b elow the surface. TriBridge intends to des ignate the site as a "Brownfields Site') under the F lorida Brownfi elds Act. This designation will make the site eligible for federal and state tax credits and offset some of th e costs of environmental remediation. In order for the si te to be des ignated as a "Brownfields S ite", the Ci ty must firs t p ass a Resolution design ating it as su ch. It is impotiant to note that, the C ity will not be liable for any environmental re mediation or incentives as a result of designated the property as a "Brownfields S ite''. The Reso luti on s pecificall y states, "This des igna tion s hall n ot, however, render th e C ity of Atlantic Beach liable for : th e cost of s ite rehabilitation or source removal ; or for any other costs associated with the e nvironmental remediation of the Pro p e rty." BUDGET: No ne. RECOMMENDATION: .Approve Resolution 16-02 ATTACHMENTS: Resolution 16-02 Geotechnical Report ,. REVIEWED BY CITY MANAGER: '-11,1/~ t?('(.Vf..( RESOLUTION NO. 16-02 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA, DESIGNATING THE PROPERTY LOCATED IMMEDIATELY NORTHWEST OF THE INTERSECTION OF AQUATIC DRIVE AND ATLANTIC BOULEVARD ON BEHALF OF TBR AQUATIC OWNER, LLC, AS A BROWNFIELD SITE. AGENDA ITEM #6A APRIL 11, 2016 WHEREAS, TBR Aquatic Owner, LLC (the "Owner") is under contract to purchase the prope1iy located immediately nmihwest of the intersection of Aquatic Drive and Atlantic Boulevard, Atlantic Beach, Florida 32233, RE# 177603-0000, in Commission District 1312, the legal description and a depiction of which are attached hereto as Exhibit 1, both of which are incorporated herein by this reference (the "Prope1iy"); and WHEREAS, the Owner, or its successor or assigns in the ownership of the Prope1iy, proposes to address the environmental impacts created by historic, unpermitted landfill activities, to rehabilitate the Property and to develop the Prope1iy for multi-family residential use; and WHEREAS, the Owner has requested that the City of Atlantic Beach designate the Prope1iy as Brownfield Site as authorized under the Florida Brownfields Redevelopment Act, Sections 376.77-376.85, Florida Statutes; and WHEREAS, the proposed rehabilitation and redevelopment of the Prope1iy will result in increased economic productivity in the area and is consistent with the local comprehensive plan; and WHEREAS, the City of Atlantic Beach has complied with the procedures and has given proper notice as required by Section 376.80, Florida Statutes; NOW THEREFORE, BE IT RESOLVED, that the Mayor and Commission of the City of Atlantic Beach: SECTION 1. Findings. The Commission, acting as the governing body of Atlantic Beach, finds the preamble hereof to be true and correct. SECTION 2. Designation. For the purposes of the Florida Brownfields Redevelopment Act, 376.77-376.85, Florida Statutes, the Prope1iy is hereby designated a Brownfield Site and shall be refened to as the Aquatic Drive Brownfield Site. This designation shall not, however, render the City of Atlantic Beach liable for: the cost of site rehabilitation or source removal, as those terms are defined in Sections 376.79(17) and (18), Florida Statutes; or for any other costs associated with the environmental remediation of the Prope1iy. SECTION 3. Notification and rehabilitation agreement. The Owner will negotiate a Brownfield Site Rehabilitation Agreement with the Florida Depmiment of Environmental Protection ("FDEP") addressing the rehabilitation of the Prope1iy and notify the City Manager when such an agreement has been reached. 00637705-2 AGENDA ITEM #6A APRIL 11, 2016 SECTION 4. Sunset. This resolution shall stand repealed without further action of the Commission nine (9) months from the effective date hereof unless a Brownfield Site Rehabilitation Agreement pertaining to the Property has been signed with the FDEP by a person responsible for brownfield site rehabilitation. SECTION 5. No Exemptions. This Brownfield Site designation does not exempt the Property from any local, state or federal permitting or code requirements. SECTION 6. Effective date and recording. This Resolution shall take effect immediately upon its final passage and adoption and shall be recorded in a book kept and maintained by the Clerk of the City of Atlantic Beach, Duval County, Florida. PASSED with a quorum present and voting, by the City Commission of the City of Atlantic Beach, Florida, in regular session, on first reading this __ day of , 2016. PASSED AND DULY ADOPTED with a quorum present and voting, by the City Commission of the City of Atlantic Beach, Florida, in regular session, this __ day of _____ _ 2016. ATTEST: Donna L. Bartle, City Clerk 00637705-2 JAX\2027169 I CITY COMMISSION OF THE CITY OF ATLANTIC BEACH, FLORIDA Mitchell E. Reeves, Mayor Approved as to form and correctness: Brenna M. Durden, City Attorney Ellis &Associates rnc. Geotechnical 1111 Materials Testing 1111 Environmental 1111 CEI Integrated Engineering Services since 1970 REPORT OF GEOTECHNICAL EXPLORATION ATLANTIC BEACH PROPERTY DUVAL COUNTY, FLORIDA E&A PROJECT NO. 3719-0019 Prepared for: Tribridge Residential Construction, LLC 1575 Northside Drive Building 100, Suite 200 Atlanta, Georgia 30318 Prepared by: Ellis & Associates, Inc. 7064 Davis Creek Road Jacksonville, Florida 32256 October 26, 2015 AGENDA ITEM #6A APRIL 11, 2016 ~ Ellis&Associates Inc. Geotechnical • Materi als Testing • En vironmental • CE I Integrated Engineering Services s ince 1970 Ocrober 26, 20 15 Tribridge Residential Co ns tr uc ti on, LLC 1575 Northside Drive Building I 00, Su ite 200 At lanta, Georg ia 303 18 A tte ntio n: Willi am Noni s Reference: Report of Geotechnical Exploration At lantic Beach Property Duva l Cou nt y, rl01i da E&A Project No . 37 19-00 19 Dear Mr. Nonis: AGENDA ITEM 116A A Pil.l L II , 20 16 E lli s & Ass ocia tes, Inc. has completed the requested geotechnical exploration in ge neral accordance with our proposal dated October 12, 20 15. The exploration was perfom1ed to eva luate the genera l subsurface con di tions with in the proposed bui ldi ng an d parking/drive areas and to prov ide recomme ndat ions for site preparation, foundat ion suppo rt a nd pavement design. We appreciate the opportunity to be your geotechni ca l con s ultant on thi s phase oft he project and look forward to provi di ng the materia ls testing and observation tha t w ill be required during the construction phase. If you have any questions, or if we may be of any furthe t service, pl ease contact us. Very truly yours, ELLIS & ASSO CIATES, TNC. Robor t W.Cierlc, P.£. St. Gootod'"I<AII f naJntor ReaJ •torod, Rorldo No.51210 OlglUIIf 119ntd by Roboo l W C~o k ON,t--t.IS. o....idtn ttunAC($ IU1 1nnt nepflunt,.,Wit, ou •tll11" AND ASSOOAJl>.cn Aob•II W (I!o~ 0 9.l l<I.JPJ00lOOoiOX>.I.I•AOI OUOO OQOo 14DOIIS0048AOOOO m u D•O,.:lOI$.1016 lo;1U9 •04"00 Robert W. Clark, P.E. Se nior Project Eng ineer Registered, F lorida No. 522 10 Joey Broussard , P.E. D irector of Geo tech nical Services Registered , Florida No. 58233 Di strib ution: Mr. William Norris -Tribridge Resident ial I pdf 7064 Davis Creek Road, Jacksonville, FL 32256. Phone: (904) 880-0960 & (800) 273-0960 I Fax: (904) 880-0970 Offices: Jacksonville, FL, Daytona, FL, and Brunswick, GA www.ellisassoc.com AGENDA ITEM# 6A APRIL 11, 2016 @:nEllis a AssociateS inc. Atlantic Beach Property TABLE OF CONTENTS Subject Page No. 1.0 1.1 2.0 2.1 3.0 4.0 4.1 4.2 4.3 5.0 5.1 5.2 5.3 6.0 6.1 6.2 6.3 6.4 6.5 6.6 PROJECT INFORMATION .................................................................................................. ! Site Location and Project Description .................................................................................... I FIELD EXPLORATION ......................................................................................................... ! SPT and Auger Borings ......................................................................................................... 1 VISUAL CLASSIFICATION ................................................................................................. ! GENERAL SUBSURFACE CONDITIONS .......................................................................... 2 General Soil Profile ................................................................................................................ 2 Groundwater Level ................................................................................................................ 2 Normal Seasonal High Groundwater Level ........................................................................... 2 DESIGN RECOMMENDATIONS ......................................................................................... 2 General ................................................................................................................................... 2 Foundation Design Recommendations ................................................................................... 3 Pavement Considerations ....................................................................................................... 4 SITE PREPARATION AND EARTHWORK RECOMMENDATIONS ........................... 5 Clearing and Stripping ........................................................................................................... 5 Temporary Groundwater Control ........................................................................................... 5 Compaction ............................................................................................................................ 6 Structural Backfill and Fill Soils ............................................................................................ 6 Foundation Areas ................................................................................................................... 6 Pavement Areas ..................................................................................................................... 7 7.0 QUALITY CONTROL TESTING ......................................................................................... ? 8.0 REPORT LIMITATIONS ....................................................................................................... 7 FIGURES Figure 1 Figure 2 Figure 3 & 4 APPENDICES Site Location Plan Field Exploration Plan Generalized Subsurface Profiles Appendix A Soil Boring Logs Field Exploration Procedures Key to Soil Classification 3719-0019 October 26, 2015 AGENDA ITEM #6A APRIL 11, 2016 @!!Ellis a Associates inc. Atlantic Beach Property 1.0 PROJECT INFORMATION 1.1 Site Location and Project Description The project site is located at the northwest comer of the intersection of Atlantic Boulevard and Aquatic Drive in Atlantic Beach, Florida. The general site location is shown on Figure 1. At the time of our exploration, the site was undeveloped, with surface cover consisting of sparse to thick trees. The site was relatively level with a slight slope upward from Aquatic Drive. Surface water was not observed near planned structural areas at the time of our exploration. You provided project information via several discussions and emails. We were provided with a conceptual site plan for the potential construction. This plan indicated the boundary limits for the property, the existing roadways adjacent to the site and the layout of the proposed construction. We understand that the property will be developed for multi-family residential with two to three-story townhomes and associated paved parking and drive areas. We expect that the proposed buildings will be of block or wood frame construction with slab-on-grade floors. We were not provided detailed structural loading and grading information. For the purposes of this report, we expect maximum column, wall, and floor loads of 50 kips, 3 kips per linear foot (klf) and 100 pounds per square foot (psf), respectively. We also expect that less than 2 feet of fill (and only nominal cuts) will be required to achieve final grades in structural areas. If actual building loads or fill/cut heights vary from these conditions, then the recommendations in this report may need to be re-evaluated. We should be contacted if any of the above project information is incorrect so that we may reevaluate our recommendations. 2.0 FIELD EXPLORATION We performed a field exploration on October 23, 20 15. The approximate boring locations are indicated on the attached Field Exploration Plan (Figure 2). Our personnel determined the boring locations using paced measurements from existing roadways and site features. The boring locations on the referenced Field Exploration Plan should be considered accurate only to the degree implied by the method of measurement used. 2.1 SPT and Auger Borings We located and performed six Standard Penetration Test (SPT) borings, drilled to a depth of approximately 20 feet below the existing ground surface, in general accordance with the methodology outlined in ASTM D 1586 to explore the subsurface conditions within the area of the proposed structure. Split-spoon soil samples recovered during performance of the borings were visually classified in the field and representative portions of the samples were transported to our laboratory for further evaluation. We located and performed five auger borings, drilled to a depth of approximately 6 feet below the existing ground surface in general accordance with the methodology outlined in ASTM D 1452 to explore the subsurface conditions within the proposed pavement areas. Representative soil samples also were recovered from the auger borings and returned to our laboratory for further evaluation. A summary of the field procedures is included in Appendix A. 3.0 VISUAL CLASSIFICATION A geotechnical engineer classified representative soil samples obtained during our field exploration using the Unified Soil Classification System (USCS) in general accordance with ASTM D 2488. A Key to the Soil Classification System is included in Appendix A. 3719-0019 October 26, 2015 AGENDA ITEM# 6A APRIL 11, 2016 ~ Ellis& Associates in~ Atlantic Beach Property 4.0 GENERAL SUB SURF ACE CONDITIONS 4.1 General Soil Profile A graphical presentation of the generalized subsurface conditions is presented on Figures 3 and 4. Detailed boring records are included in Appendix A. It should be understood that the soil conditions will vary between the boring locations. The following table summarizes the soil conditions encountered. GENERAL SOIL PROFILE: BUILDING AREA TYPICAL DEPTH (ft) FROM TO SOIL DESCRIPTION uses<'> 0.0 0.5 Topsoil ---- 0.5 2 Very Loose fine Sand SP 2 6-10 Very Loose to Medium Dense fine Sand and silty fine Sand SP, SM with trash (plastic, paper, glass and wood) 6-10 12 Very Loose to Medium Dense fine Sand, silty or clayey fine SP, SM, SC, CH Sand and Very Soft sandy Clay 12 20 Loose to Medium Dense fine Sand SP 1 (1) Unified Soil Classification System 4.2 Groundwater Level Groundwater was encountered at each boring location and recorded at the time of drilling at depths varying from 2 to 4 feet below the existing ground surface. We note that groundwater levels will fluctuate due to seasonal climatic variations, surface water runoff patterns, construction operations, and other interrelated factors. The groundwater depth at each boring location is noted on the Generalized Subsurface Profiles and on the Log of Boring records. 4.3 Normal Seasonal High Groundwater Level The normal seasonal high groundwater level is affected by a number of factors. The drainage characteristics of the soils, land surface elevation, relief points such as drainage ditches, lakes, rivers, swamp areas, etc., and distance to relief points are some of the more important factors influencing the seasonal high groundwater level. Based on our interpretation of the site conditions, including the boring logs and Duval County Soil Survey, we estimate the normal seasonal high groundwater level at the site at the pond area to be approximately 2 to 3 feet above the groundwater levels measured at the time of our field exploration. It is possible that groundwater levels may exceed the estimated normal seasonal high groundwater level as a result of significant or prolonged rains. 5.0 DESIGN RECOMMENDATIONS 5.1 General Our geotechnical engineering evaluation of the site and subsurface conditions at the property, with respect to the planned construction and our recommendations for site preparation and foundation support, are based on (1) our site observations, (2) the field data obtained, (3) our understanding of the 3719-0019 2 October 26, 2015 ~ Ellis& AssociateS inc. AGENDA ITEM# 6A APRIL 11,2016 Atlantic Beach Property project information and structural conditions as presented in this report, and (4) our experience with similar soil and loading conditions. If the stated structural or grading conditions are incorrect, or should the location of the structure or pavement areas be changed, please contact us so that we can review our recommendations. Also, the discovery of any site or subsurface conditions during construction that deviate from the data obtained during this geotechnical exploration should also be reported to us for our evaluation. The recommendations in the subsequent sections of this report present design and construction techniques that are appropriate for the planned construction. We recommend that E&A be provided the opportunity to review the foundation plans and earthwork specifications to verify that our recommendations have been properly interpreted and implemented. 5.2 Foundation Design Recommendations As stated previously, sands with buried trash consisting of plastic, paper, glass and wood were encountered in most of the borings. These unsuitable materials should be removed from the structural and pavement areas of the site. Removal of these materials and general site work recommendations are provided in Section 6 of this report. Provided the site preparation and earthwork construction recommendations outlined in in this section are performed, the following parameters may be used for foundation design. 5.2.1 Bearing Pressure The maximum allowable net soil bearing pressure for use in shallow foundation design should not exceed 2,500 psf. Net bearing pressure is defined as the soil bearing pressure at the foundation bearing level in excess of the natural overburden pressure at that level. The foundations should be designed based on the maximum load that could be imposed by all loading conditions. 5.2.2 Foundation Size The minimum widths recommended for any isolated column footing and continuous wall footing are 24 inches and 18 inches, respectively. Even though the maximum allowable soil bearing pressure may not be achieved, these width recommendations should control the size of the foundations. 5.2.3 Bearing Depth The exterior foundations should bear at a depth of at least 12 inches below the exterior final grades, and the interior foundations should bear at a depth of at least 12 inches below the finish floor elevation. These embedment depths are to provide confinement to the bearing level soils. It is also recommended that storm water be diverted away from the building exterior to reduce the possibility of erosion beneath the exterior footings. 5.2.4 Bearing Material The foundations may bear in either the compacted suitable natural soils or compacted structural fill. The bearing level soils, after compaction, should exhibit densities equivalent to 95 percent of the modified Proctor maximum dry density (ASTM D 1557), to a depth of at least one foot below foundation bearing levels. 5.2.5 Settlement Estimates Post-construction settlements of the structure will be influenced by several interrelated factors, such as ( 1) subsurface stratification and strength/compressibility characteristics; (2) footing size, bearing level, applied loads, and resulting bearing pressures beneath the foundations; and (3) site preparation and 3719-0019 3 October 26, 2015 @!ll Ellis& Associates inc. AGENDA ITEM# 6A APRIL 11, 2016 Atlantic Beach Property earthwork construction techniques used by the contractor. Our settlement estimates for the structure are based on the use of site preparation/earthwork construction techniques as recommended in Section 6.0 of this report. Any deviation from these recommendations could result in an increase in the estimated post-construction settlements of the structure. Using the recommended maximum bearing pressure, the supplied/assumed maximum structural loads, and the field test data that we have correlated to geotechnical strength and compressibility characteristics of the subsurface soils, we estimate that total settlements of the structure could be on the order of one inch or less. Differential settlements result from variations in applied bearing pressures and compressibility characteristics of the subsurface soils. Because of the general uniformity of the soils encountered in our borings and the recommended site preparation and earthwork construction techniques outlined in Section 6.0, we anticipate that differential settlements of the structure should be within tolerable magnitudes. 5.3 Pavement Considerations Based on the results of our exploration, we consider the subsurface conditions at the site favorable for support of a flexible pavement section when constructed on properly prepared subgrade soils as outlined in Section 6.0 of this report. Typical pavement sections used in northeast Florida are shown on the following table. If requested, we can prepare a project-specific pavement design if specific traffic data is provided. TYPICAL PAVEMENT SECTION Pavement Layer Auto Parking & Traffic Truck Areas Lanes Asphaltic Concrete Wearing Surface 1.5" 2.0" Lirnerock Base 6.0" 8.0" Stabilized Subgrade 12.0" 12.0" 5.3.1 Wearing Surface The wearing surface should consist of Florida Department ofTransportation (FDOT) TypeS asphaltic concrete having a minimum Marshall Stability of 1,500 lbs. Specific requirements for Type S asphaltic concrete wearing surface are outlined in the 2000 edition of the Florida Department of Transportation, Standard Specifications for Road and Bridge Construction. As an alternative, the wearing surface may consist of a Type SP-9.5 asphaltic concrete as outlined in the current edition of the Standard Specifications. 5.3.2 Base and Subgrade The limerock base course should have a minimum Limerock Bearing Ratio (LBR) of 100 and should be compacted to 100 percent of the modified Proctor maximum dry density (ASTM D 1557) value. The sub grade material should have a minimum LBR of 40 and be compacted to 98 percent of the modified Proctor maximum dry density (ASTM D 1557) value. 3719-0019 4 October 26, 2015 @!n Ellis&AssociateSinc. 5.3.3 Underdrains AGENDA ITEM #6A APRIL 11, 2016 Atlantic Beach Property Satisfactory pavement life is dependent on dry/stable pavement support provided by the base and subgrade courses. Accordingly, a minimum clearance of 2 feet must be maintained between the normal seasonal high groundwater table and the bottom of the base layer. Depending on final pavement grades, underdrains may be required to maintain dry base and sub grade materials. 6.0 SITE PREPARATION AND EARTHWORK RECOMMENDATIONS Site preparation as outlined in this section should be performed to provide more uniform foundation bearing conditions, to reduce the potential for post-construction settlements of the planned structure(s) and to maintain the integrity of a flexible pavement section. 6.1 Clearing and Stripping Prior to construction, the location of existing underground utilities within the construction area should be established. Provisions should then be made to relocate interfering utilities to appropriate locations. Underground pipes that are not properly removed or plugged may serve as conduits for subsurface erosion, which may subsequently lead to excessive settlement of overlying structures. Site preparation should consist of clearing the existing vegetation and near surface organic topsoil. The clearing/stripping operations should extend within and to a distance of at least five feet beyond the perimeter of the proposed building areas and three feet beyond pavement areas. During grubbing operations, roots with a diameter greater than 0.5-inch, stumps, or small roots in a concentrated state, should be grubbed and completely removed. Based on the results of our field exploration, materials containing trash were encountered at depths varying between 2 to 10 feet below the existing ground surface. We recommend that this material be removed from within and to a distance of 5-feet beyond the structural and pavement areas. Some of the borings did not encounter buried trash. However, the actual extent and depth of unsuitable materials should be determined by Ellis & Associates, Inc. using visual observation and judgment during earthwork operations. The over-excavated unsuitable soils should be replaced with compacted structural fill soils as discussed below. Excavation side slopes should be in accordance with OSHA requirements for loose sandy soils. Temporary slopes cut back at 1.5 horizontal to 1 vertical ( 1.5H: 1 V) may be used. The 1.5H: 1 V slopes are contingent upon the dewatering system adequately controlling slope groundwater seepage. 6.2 Temporary Groundwater Control The borings encountered groundwater at depths varying from 2 to 4 feet below the existing ground surface at the time of our exploration. It may be necessary to install temporary groundwater control measures to dewater the area to facilitate the removal of the unsuitable materials and to perform compaction of the surface soils in other portions of the site. Groundwater control measures should be determined by the contractor, and they should remain in-place until backfilling in over excavated areas has reached a height of2 feet above the groundwater level at the time of construction. The site should be graded to direct surface water runoff from the construction area. Note that discharge of produced groundwater to surface waters of the state from dewatering operations or other site activities is regulated and requires a permit from the State of Florida Department of Environmental Protection (FDEP). This permit is termed a Generic Permit for the Discharge of Produced Groundwater From Any Non-Contaminated Site Activity. If discharge of produced groundwater is anticipated, we recommend sampling and testing of the groundwater early in the site 3719-0019 5 October 26, 2015 ~ Ellis& AssociateS inc. AGENDA ITEM# 6A APRIL 11, 2016 Atlantic Beach Property design phase to prevent project delays during construction. E&A can provide the sampling, testing, and professional consulting required to evaluate compliance with the regulations. 6.3 Compaction In areas where no trash removal is required, the exposed surface should be compacted with a vibratory drum roller having a minimum static, at-drum weight, on the order of 4 to 6 tons. Typically, the material should exhibit moisture contents within ±2 percent ofthe modified Proctor optimum moisture content (ASTM D 1557) during the compaction operations. Compaction should continue until densities of at least 95 percent of the modified Proctor maximum dry density (ASTM D 1557) have been achieved within the upper 2 feet of the compacted natural soils at the site. Should the bearing level soils experience pumping and soil strength loss during the compaction operations, compaction work should be immediately terminated, and ( 1) the disturbed soils should be removed and backfilled with compacted structural fill, or (2) the excess moisture content within the disturbed soils should be allowed to dissipate before recompacting. Care should be exercised to avoid damaging any nearby structures while the compaction operation is underway. Prior to commencing compaction, occupants of adjacent structures should be notified, and the existing conditions of the structures should be documented with photographs and survey (if deemed necessary). Compaction should cease if deemed detrimental to adjacent structures, and Ellis & Associates, Inc. should be contacted immediately. We recommend the vibratory roller remain a minimum of 50 feet from existing structures. Within this zone, use of a track-mounted bulldozer, or a vibratory roller operating in the static mode, is recommended. 6.4 Structural Backfill and Fill Soils Structural backfill in areas where undercutting trash is required or fill for site development should be placed in loose lifts not exceeding 12 inches in thickness when compacted by the use of the above described vibratory drum roller. The lift thickness should be reduced to 8 inches if the roller operates in the static mode or if track-mounted compaction equipment is used. If hand-held compaction equipment is used, the lift thickness should be further reduced to 6 inches. Structural fill is defined as a non-plastic, inorganic, granular soil having less than 10 percent material passing the No. 200 mesh sieve and containing less than 4 percent organic material. The fme sand and fine sand with silt or fine sand with clay, without roots, as encountered in the borings, are suitable as fill materials and, with proper moisture control, should densify using conventional compaction methods. Soils with more than 10 to 12 percent passing the No. 200 sieve will be more difficult to compact, due to their nature to retain soil moisture, and may require drying. Typically, the material should exhibit moisture contents within ±2 percent of the modified Proctor optimum moisture content (ASTM D 1557) during the compaction operations. Compaction should continue until densities of at least 95 percent of the modified Proctor maximum dry density (ASTM D 1557) have been achieved within each lift of the compacted structural fill. 6.5 Foundation Areas After satisfactory placement and compaction ofthe required structural fill, the foundation areas may be excavated to the planned bearing levels. The foundation bearing level soils, after compaction, should exhibit densities equivalent to 95 percent of the modified Proctor maximum dry density (ASTM D 1557) to a depth of one foot below the bearing level. For confined areas, such as the footing excavations, any compactive effort should be provided by a lightweight vibratory sled or roller having a total weight on the order of 500 to 2,000 pounds. 3719-0019 6 October 26, 2015 ~ Ellis& Associates inc. 6.6 Pavement Areas AGENDA ITEM #6A APRIL 11, 2016 Atlantic Beach Property After completing the clearing/stripping operations and removal of areas of buried trash in the pavement areas, structural backfill and fill required to achieve the finish pavement grades can then be placed and compacted as described in Section 6.3 above. As an exception, densities of at least 98 percent of the modified Proctor maximum dry density (ASTM D 1557) should be obtained within the upper one foot of the materials immediately below the proposed base course. 7.0 QUALITY CONTROL TESTING Ellis & Associates, Inc. should be retained to perform the construction material testing and observations required for this project, to verify that our recommendations have been satisfied. We are the most qualified to address problems that may arise during construction, since we are familiar with the intent of our engineering design. A representative number of field in-place density tests should be made in the upper 2 feet of compacted natural soils, in each lift of compacted backfill and fill, and in the upper 12 inches below the bearing levels in the footing excavations. Density tests are recommended to verify that satisfactory compaction operations have been performed. We recommend density testing be performed ( 1) at one location for every 5,000 square feet ofbuilding area, (2) at 25 percent of any isolated column footing locations, (3) at one location for every 100 linear feet of continuous wall footings, and (4) at one location for every 10,000 square feet of pavement area. 8.0 REPORT LIMITATIONS Our geotechnical exploration has been performed, our findings obtained, and our recommendations prepared, in accordance with generally accepted geotechnical engineering principles and practices. Ellis & Associates, Inc. is not responsible for any independent conclusions, interpretation, opinions, or recommendations made by others based on the data contained in this report. Our scope of services was intended to evaluate the soil conditions within the zone of soil influenced by the foundation system. Our scope of services does not address geologic conditions, such as sinkholes or soil conditions existing below the depth of the soil borings. This report does not reflect any variations that may occur adjacent to or between soil borings. The discovery of any site or subsurface condition during construction that deviates from the data obtained during this geotechnical exploration should be reported to us for our evaluation. Also, in the event of any change to the supplied/assumed structural conditions or the locations of the structures, pavements, or pond areas, please contact us so that we can review our recommendations. We recommend that we be provided the opportunity to review the foundation plans and earthwork specifications to verify that our recommendations have been properly interpreted and implemented. 3719-0019 7 October 26, 2015 FIGURES AGENDA ITEM #6A APRIL 11, 2016 A ssisi Ln • Bayle Stls land Ad W • Levy Rd ~ I» ; @) W9th St 20 t hSt \9\f St To ll Brothers AI Atlanti c • Beach Country Club • ';tl s. ~ -o ~ 3 (fl g IJI D', s Plaza ~ 0 ..... l'f\ 1HhS\ Atlantic 7th S\ ~ ~ ~ ~ 0 :2. ·S' J Q @) 8 (II Ill ~ !2 <. 0.. AGENDA I TEM# 6A APRIL 11,2016 Boy.St @) @!nElliS & Associates rnc. e> Geotechnical a Material s Testing • Environmental ~ Integrated Engineering Services EB: 998 ,... 7004 Oavfs Crook Road Jad<IOnvlllo. FL 32256 "' • 00<1·880.()960 r: 904-380-0870 emaU: allis@.ultonoc.com p. ~lng lho SOU1hOOIIIIn<)8 1870. ~ Olfte<~s: JaclalonvBio, FL • Bnmswf:k, GA Site Loca ti on Plan Atlantic Beach Property Atlanllc Beach , Florida Date: 10126/15 Project No.: 3719-00 19 Figure 1 LEGEND S ~~~7~~~~;:tlon of Standard Penetration A ~· Loeatiotl of Auger ll<xin9 ~Ellis & Assoclates ~oc. Geotedlnlcal a Materials Tor;tlng 8 Environmental llfregm<4 Ettg~Morlt>g -· EB: m 10MO...O...-. ~ .... ,.,. IC~s.!..-::::..=~--::..!!'1•"'0_.._ O.SO..:~F\·Ir~GA a Fklld E~adon Plan Atla ntic Beach Property Allantic Beach. Florida Date: 1on6/15 Project No.: 371~19 Figute2 80' Boring No, 81 0 ,------'"-m,...,n- VERY LOOSE to LOOSE Dark Brown Fine SAND and Trash (Plastic & Wood) (SP) " 10/22/2015 -------------1 1/9" WOH/24" 82 l' 10/22/201/12" ----------1/12" VERY LOOSE Dark Brown Silty Fine SAND With Trash (Plastic) (SM) WOH/24" 83 !C 10/22/2015 84 :: LOOSE Brown Fine :: SAND With Trash ;:, (Wood & Glass) (SP) :: -------------9 ,' LOOSE Brown Fine SAND (SP) VERY LOOSE Gray --------IHHtii-Silty Fine SAND With-------- 11 15 Topsoil Fine SAND (SP) [WlJ Fine SAND With Silt (SP-SM) mill Silty Fine SAND (SM) Clayey Fine SAND (SC) ~ CLAY (CH) Clay (SM) LEGEND t! Standard Penetration Resistance, WOH Distance Split~Spoon Soil Sampler Dropped Blows/Foot Under Weight of Drilling Tools and Hammer SP Unified Soil Classification System BT Boring Terminated at Depth Below :f_ Groundwater Level at Time of Drilling 1/12" One Blow to Drive Split Spoon Sample Twelve Inches Grade BS 86 _ = _l Topsoil VERY LOOSE Dark Brown Fine SAND, Trace Organic Fines (SP) LOOSE Brown Fine LOOSE Brown and Orange Fine SAND With Trash (Glass) (SP) SAND With Trash----------6 · (Glass & Paper) (SP) LOOSE to MEDIUM DENSE Medium Brown to Medium Gray Brown Fine SAND (SP) LOOSE to MEDIUM DENSE Medium Brown Fine SAND (SP) Generalized Subsurface Profiles Atlantic Beach Property Atlantic Beach Florida @:J Ellis&Associates~ ... "' m 10 '31 ;c 15 , m '!1 DATE: 1 0/26/15 PAOJ. NO.: 3719-0019 Figure 3 Boring No. A1 Brown Fine SAND With Silt (SP~SM) Fine SAND, Some Small Roots LEGEND iii Topsoil Fine SAND (SP) SP Fine SAND With Silt (SP-SM) mill Silty Fine SAND (SM) 'I' ~_] Clayey Fine SAND (SC) ~ CLAY (CH) BT 'I' 10/22/2015 A2 Dark Brawn Fine SAND {SP) Brown Fine SAND With Sill (SP~SM) BT@ 6.0' Unified Soil Classification System Groundwater Level at Time of Drilling Boring Terminated at Depth Below Grade "' 10/22/2015 A3 Dark Brown Fine SAND With Silt (SP-SM) Dark Brown Silty Fine SAND (SM) Medium Brown Fino SAND (SP) "' 10/22/2015 A4 Brown Fine SAND With Trash (Plastic) (SP) Brown Fine SAND With Silt, Trace Small Roots (SP-SM) ______ -1 BT@ 6,0' ------110 Generalized Subsurface Profiles Atlantic Beach Property Atlantic Beach Florida ~ Ellis&Associates,nc. ~L-----------------------------------------------------------------------------------------------------------------------------------~D~A~TE~'~1~Q~/2~6~/1~5~P~R~ru~.~N0~.~,3~7~1~9~-Q~Q~1~9--~--~F·~IQ~U~re~4~~ APPENDIX A SOIL BORING LOGS FIELD EXPLORATION PROCEDURES KEY TO SOIL CLASSIFICATION AGENDA ITEM #6A APRIL 11, 2016 @!n Ellis& Associates Inc. LOG OF BORING AGENDA ITEM# 6A APRIL 11, 2016 ProjectNo.: 3719-0019 Boring No.: ~B._.! ____ _ Sheet 1 of Project: Atlantic Beach Property Client: Tribridge Residential Construction LLC -----,------,----,----,--------:-----------Drill Rig: Automatic Hammer Driller: ""B"-. ~T"'n""'i"'tt _____ _ Bming Location: See Field Exploration Plan Drill Rod: A WJ Drill Mud: Super Gel-X __________________________ Casing Size: Length of Casing: Date: 10/22/15 Boring Begun: I 0/22/15 Bming Completed: 10/22/15 5 0 uj ~ (3 0 <f) ?i <f) :::; ...J UJ Groundwater Depth: 2.9 ft Time: Drilling 0 z w ...J c.. ::!! ~ 2 3 4 5 1-- 1--- 1--- 1--,. - - - - '- '-- - - - - 1-w w u. :i' I- C.. w c 0 - - - - - - - - - - - - - - -5 - -- -- -- -- -- -- -- ---- -- - -- -- -- -- 1---10 - 1--- 1--- 1--- ~ 1--- 1--- 1---r-----1---- 1--- -- ~ -- -- -- 6 -- '------15 --- -- -- ~ -- -- -- ~ w c.. ~ w ...J c.. ::!! ~ I DESCRIPTION Topsoil With Concrete Debris VERY LOOSE Dark Brown Fine SAND, Trace Small Roots (SP) VERY LOOSE to LOOSE Dark Brown Fine SAND 11=1 ,',',',', ,•,•,•,•, and Trash (Plastic & Wood) (SP) 1 :t/ MEDIUM DENSE Medium Brown Fine SAND (SP) MEDIUM DENSE Gray Fine SAND (SP) ::::::::: ,',',',', <<<<· = = ::::::::: § --::;:::::: ~ "' a:: w c.. (/) 3: 0 ...J Ill 3 2 2 2 3 4 6 6 6 4 4 6 8 5 5 6 ai ~ ......... ~ = = UU: 3 u (.!) !:: z ~w <I:...J ::!! (/)> ::::i ~s U)w Cl) <1:-u :::l oa:: c..(/) (ij 1-w 1-0 j::: > z!;;: zo (/) z ~::!! w~ :3 uo c.. a:: a::z 0 w w c.. c.. 0 10 2 2 5 12 10 ll (%) 20 30 SHEAR STRENGTH (ksf) ~ r., Pocket Penetrometer ""' \V Undisturbed Sample ::::i ,.... Pocket Penetrometer 0 '07 Disturbed Sample 5 T Torvane a ::::i 0 e Unconfined Compression l:gj Triaxial Compression 40 0 2 l----- f--- f--- l----- l----- f--- f--- f--- - - f--- 1--- l----- l----- f--- 1--- l----- f--- f---~ ,•,•,•,•, ~~----7~L= 20 =--L----~~~~-~~~~~----~{~)~)L__:_L__9~-~~-~-L~~l-LJ~_L_L_~-L_L~L-LJ~ m Boring Tenninated @ 20 ft. ~ Remarks 0 gL-----------------------------------------------------------------------------------------------~ ~ Ellis&AssociateSinc. LOG OF BORING AGENDA ITEM # 6A APRIL 11,2016 ProjectNo.: 3719-0019 Boring No.: =B=2-c:--__ _ Sheet I of Project: Atlantic Beach Property Client: Tribridge Residential Construction LLC ____________________________ Drill Rig: Automatic Hammer Driller: =B"-. _,T~n"'Ii"'"tt~----- Boring Location: See Field Exploration Plan Drill Rod: A WJ Drill Mud: Super Gel-X -=---:-----=-----:--::--:------:-:c:-------~---,-:---Casing Size: Length of Casing: Groundwater Depth: 2.8 ft Time: Drilling Date: I 0/22/15 Boring Begun: 10/22/15 Boring Completed: 10/22/15 0 1-w w a. z w ~ w u.. ...J :i' w a. ...J 1-a. == a. == <t w <t If) c If) 0 I f--- f-- f--- f--- -- r--- -- ---- 2 -- ~ - -- -- -- -- 3 -5 - -- -- -- -- -- -- 4 -- -- -- -- -- -~ DESCRIPTION Topsoil VERY LOOSE Dark Brown Fine SAND (SP) VERY LOOSE Dark Brown Fine SAND With Silt and Trash (Plastic) (SP) VERY LOOSE Dark Brown Silty Fine SAND With Trash (Plastic) (SM) VERY LOOSE Gray Silty Fine SAND With Clay (SM) J :ww :1:1:1:1: ,,,,, 2 1/12" 1 : : : : rVOH/6 I 1/9" Q) :I iij > z 2 2 119" 1/9" OH/2" u z <t...J C)<t 0::-oo:: 1-w z~ ~== 0:: w a. WOH/2" --5 -- - -10-' -f--- f--- ~ -- r--- f--- '------MEDIUM DENSE Medium Gray Fine SAND (SP) -- -- - ------ 1-6 -- 0 -- l'l --~ -15- ~ --u -- 0 -- rn -',',',',' ~ -- rn -- :::; -- ...J- ::::::::: w -- ~ --~ ~ <<: 4 5 6 11 0 f.-----',',',',' ~ '::: = ::::::::: 5 1'--',','•'•' SHEAR STRENGTH C) ~w !::: WI-(ksf) == O::z !::: 0 Pocket Penetrometer If)> :::lw tnw ::J 1-1-== Undisturbed Sample ::J <t-u !az 0 Pocket Penetrometer a.tn i= oo c Disturbed Sample 1-0 If) :=u s .., Torvane z~ ::3 w. + a e Unconfined Compression uo a. ::J o::z 0 () l:iSI Triaxial Compression w (%} a. 10 20 30 40 0 I-- - I-- - "' 7 1---',',',',' 7 ~~-~t-20 =_.L----~~~~-~~~~~----~:::~:::~:::L__9~L_1_6~--~-~LL-L~~L_~~_L-LJ-L-L-L~L-~~ m Boring Terminated @ 20 ft. l:> Remarks l'l 0 -'L-----------------------------------------------------------------------------------------------------~ ~ co a .... 0 (9 (/) w ~ (.) 0 (/) (/) <( (/) ::::; ...J w ~ (9 "' ;; 0 "' ;:: (') (9 z 0:: 0 en u.. 0 (9 0 ...J ~ Ellis&AssociateSinc. LOG OF BORING AGENDA ITEM# 6A APRIL 11, 2016 ProjectNo.: 3719-0019 BoringNo.: -'=B'-"'3~~~~- Sheet 1 of Project: Atlantic Beach Property Client: T1ib1idge Residential Construction LLC =---:----=----=------=-=-:---,-,-=----:--,------=c-----------Drill Rig: Automatic Hammer Driller: =:B.._. __.T...,n"-'li-'-'tt----:-___ ~ Boring Location: See Field Exploration Plan Drill Rod: A WJ Drill Mud: Super Gel-X __________________________ Casing Size: Length of Casing: Date· 10/22115 Boring Begun· 10/22/15 Boring Completed· 10/22/15 Groundwater Depth· 28ft Time· Drilling d 1-w z w w lL ...J ::£ D. ::iE 1- D. <1: w t/) c 1--0 - 1-- 1--- 1 I-- 1--- 1--- 1--- 1--- 1-- 2 1--- 1--- 1--- 1--- 1--- 1--- 3 1--5 - I-- 1--- 1--- 1--- I-- 1--- 4 1--- 1--- I-- 1--- 1--- 1--- 5 1--- 1--- 1--- 1--10 - 1--- 1--- 1--- 1------ 1--- 1--- I-- 1------ 1--- 1--- 1--- 1----- 1--- 1--- 1--- 6 1--- I-- 1--- 1--15 - 1--- 1--- I-- 1------ 1--- 1--- 1--- 1----- 1--- 1--- 1--- 1----- I-- 1--- 1--- 7 1--- 1--- I-- 20 Remarks w D. 1:: w ...J D. ::iE <1: t/) DESCRIPTION Topsoil VERY LOOSE Brown Fine SAND (SP) LOOSE Brown Fine SAND With Trash (Wood & Glass) (SP) LOOSE Gray Clayey Fine SAND (SC) VERY SOFT Gray Sandy CLAY With Silt (CH) LOOSE to MEDIUM DENSE Gray Brown Fine SAND (SP) Boring Tenninated @ 20 ft. ~ (Q ~ w D. t/) :5: 0 ...J Ill 1 1 2 I 1112" 1112" 1112" 1112" 2 2 <II :::1 iii > z 3 1112" 1112" 4 6 4 4 6 10 (.) (!) z ~w <t...J t/)> ~::; tnw <1:-0~ o.tll t-w t-0 z!;t zo ~::!E w~ uo ~ ~z w w D. D. 1- 5E :::i (.) i= t/) :3 D. 0 0 10 SHEAR STRENGTH w 1-{ksf} ~z 1-::::J W -0 Pocket Penetrometer 1-1-::!E Undisturbed Sample !!2 z :::i ro. Pocket Penetrometer 0 O C "' Disturbed Sample ::!E (.) 5 "' Torvane + g e Unconfined Compression 0 l:x:l Triaxial Compression (%) 20 30 40 0 1 2 1---- 1--- 1--- 1--- 1---- 1---- 1--- 1--- 1---- 1---- 1--- 1--- I-- I-- 1--- 1--- 1--- I-- 1--- 1- 0 (.') (f) w !;{ 0 0 (f) (f) <! (f) :::; --' w ~Ellis& AssociateS inc. LOG OF BORING AGENDA ITEM #6A APRIL 11, 2016 ProjectNo.: 3719-0019 BoringNo.: "'"B._.4 ____ _ Sheet 1 of Client: Tribridge Residential Construction LLC =----:-------:--~-,----,--:---:-------,------------Drill Rig: Automatic Hammer Driller: "'"B.._. ~T~ru"'i,..,tt.__,----:-=----- Boring Location: See Field Exploration Plan Drill Rod: A WJ Drill Mud: Super Gel-X Project: Atlantic Beach Property --------------------------Casing Size: Length of Casing: Groundwater Depth· 2 ft Time· Drilling Date· 10/22115 Boring Begun· 10/22115 Boring Completed· 10/22115 ci z w ...J c.. ::!!! <1: til 2 3 4 5 Iii w u. :i I- C.. w c w ~ w ...J c.. ::!!! <1: til DESCRIPTION 0 -Topsoil Jl=l 1/12" ---~L~O~O~S~E~B-ro-,m-.F~in-e~S~AND~~(S~P~)-------F.~ -- -- -- -- - -- -- -- -- -- -- -- LOOSE BrO\m Fine SAND With Trash (Wood) (SP) = 5 _ _.~----cME~=D~IUM~~D=E"'Nc:=SE=-to-L~O~O~S=E~M--;e-d'"'"iu_r_n~B~ro-\m-=Fm~· -e---1.;. ... ~. ,..;.1,., ;.;.:-:.: ; : SAND With Tm•h (P,pcr & PO•tio)(SP) ••••••••• ',',','•' --:;::::::: --',',',',' = = ::::<: = ---~L~O;o;-o=sE~to~ME~'""D~IUMTn-7D=E~N"'S~E-;:M--;ed--..iu-m~Bc-ro-\m-F~i·n-e---t"""':-'l _ _ SAND (SP) -- -- -10 -1-- 1-- 1-- 1-----1-- 1-- 1-- I---I--1-- 1-- I--- I-- 1-- 1-- 1 3 6 2 2 4 5 4 5 5 1 3 3 4 2 5 7 6 6 1-- 1 2 2 1-- 1-- 1-15 -1-- 1-- 1--- I---I--1-- 1-- I--- I--- 1--- 1-- I--- '-- -- --3 8 8 Cl> :::s ~ z 4 9 6 12 4 16 10 (%) 20 30 SHEAR STRENGTH (ksf} !::: 0 Pocket Penetrometer ::!!! Undisturbed Sample ::::i ,.... Pocket Penetrometer c " Disturbed Sam pie 5 T Torvane a ::::i 0 e Unconfined Compression !Sl Triaxial Compression 40 0 - 1- - - - - - - 1- - - - - - - ~ Ellis&AssociateSinc. LOG OF BORING AGENDA ITEM# 6A APRIL 11, 2016 ProjectNo.: 3719-0019 Boring No.: ""'B"'5 ____ _ Sheet I of ---"--- Project: Atlantic Beach Property Client: Tribridge Residential Construction LLC __________________________ Drill Rig: Automatic Hammer Driller: .o=Bcc_. -"T~n_._,Ji""'tt _____ _ Boring Location: See Field Exploration Plan Drill Rod: A WJ Drill Mud: Super Gel-X --=---,-----,---~-c------,---,----------Casing Size: Length of Casing: Groundwater Depth: 2.3 ft Time: Drilling Date: 10/22115 Boring Begun: I 0/22115 Boring Completed: 10/22/15 d z w ...J c.. ::l!: <( Ill 2 3 4 5 1-w w u.. :i 1-c.. w c 0 I--- I-- 1-- I--- I--- I--- 1-- I--- - 1-- 1-- I--- I--- 1-- 1-- I--5 - I--- I--- 1-- I--- I--- I--- 1-- 1-- I-- I-- I- 1- - - - - - - I--- I--- 1-- ~ 10 = I--- I--- f-----1--- I--- I--- f---1-- I--- 1-- f--- 1--- I---1-- f-6 I---8 I--- ui I---~ ~ 15 = :'!: I--- u I---5l f--- (f) 1-- <( I--- ~ I-- --' f--- w I--- Ci I--- (.!) 1-- oi f--- w c.. ~ w ...J c.. ::l!: <( Ill DESCRIPTION Topsoil VERY LOOSE Dark Brown Fine SAND, Trace Organic Fines (SP) LOOSE Brown Fine SAND With Trash (Glass) (SP) LOOSE Brown Fine SAND With Trash (Paper) (SP) LOOSE Medium Brown Fine SAND (SP) LOOSE to MEDIUM DENSE Medium Gray Brown Fine SAND (SP) •••• ••••••••• ••••••••• jj} •,•,•,•,• ~ <D 0:: w c.. Ill ~ 0 ...J Ill 2 2 2 2 5 2 2 3 5 4 3 5 6 2 2 0 I---g I---2 ;::: 1--::::::::: Q) :I (ij > z 2 3 3 5 8 4 (.) (!) SHEAR STRENGTH z ;g;w 1-WI-(ksf) <(...J ~ O::z !:: 0 Pocket Penetrometer Ill> ::J ~w ::l!: ~~ lllw 1-1-Undisturbed Sample <(-(.) !az ::J 0 Pocket Penetrometer oo:: c.. Ill Disturbed Sample 1-w 1-0 j::: oo c z!;( zo Ill ::l!:U 5 T Torvane w~ ~ + a e Unconfined Compression ~::l!: uo c.. ::J 0:: o::z 0 0 [g) Triaxial Compression w w (%) c.. c.. 0 10 20 30 40 0 - 1-- 1-- 1-- 1-- 1-- 1-- 1-- 1-- "' 7 I---.. .. 4 ~~-------~~ 20 =--L---------~~----~--=--=~~--------_L~~~~~~~~:~:~_7 __ L__ll~L_ __ L_ __ Li~_L~~~~_L--~_i~_L~i_~~ m Boring Terminated @ 20 ft. ~ Remarks (.!) 0 --'L-------------------------------------------------------------------------------------------------------" ~ Ellis&Associates~n~ LOG OF BORING AGENDA ITEM #6A APRIL 11, 2016 ProjectNo.: 3719-0019 Boring No.: "'='B"'6----:--- Sheet 1 of Project: Atlantic Beach Property Client: Trib1idge Residential Construction LLC =:----:-----=-----=-----:-----:-----:--c------:-----------Drill Rig: Automatic Hammer Driller: e=B"-. ~T~ru"'i"'tt _____ _ Bming Location: See Field Exploration Plan Drill Rod: A WJ Drill Mud: Super Gel-X ___________________________ Casing Size: Length of Casing: Groundwater Depth· 3 3 ft Time· Drilling Date· 10/22/15 Boring Begun· 10/22/15 Boring Completed· 10/22115 ci z w ...J ll. :!! <( en ti:i w u.. :i ~ w c w ll. ~ w ...J ll. :!! <( en DESCRIPTION -0 -Topsoil 11=1 ---~-~~~~--~--~~~~==~=-~~~ --LOOSE Brown and Orange Fine SAND With Trash _ _ (Glass) (SP) -- -- --LOOSE Brown Fine SAND, Trace Small Roots (SP) -- -- 2 -- -- -- 3 ~ 5 ~-IJ-~o-k~O~s=~-~~-)~ME=D=IUM~~D=E~N'""S"'E'""'M--,-..ediu-m--,B~ro-wn-=F~l.n-e--j~ ••• ~ ••• ~ ••• b (') (/) ~ u 0 (/) ~ (/) ::::; -' w 4 5 6 -- -- -- -- -- -- -- -- -- -- -- -- -10 -- -- -- ------- - -- -- -- - -- -- -- -- -- -- -15--- -- -- - -- -- -- - -- -, --& -- ~ - 0 -- MEDIUM DENSE Medium Brown Fine SAND With Silt (SP-SM) MEDIUM DENSE Medium Gray Brown Fine SAND(SP) ',',',',' j)) ,•,•,•,•, ,',','•'• ,,,,, '1'1'1'1' ,,,,, '1'1'1'1' ..... :1:1:1:1: ,,,,, '1'1'1'1' ,,,,, '1'1'1'1' l I 2 2 3 I 2 2 2 2 4 6 3 5 5 5 4 5 6 6 2 5 4 ~ = = 3 ,._ ~ 7 --5 3 3 6 lO 11 9 10 (%) 20 30 SHEAR STRENGTH (ksf) 1-~ 0 ug~~itt~b"e':le~~~~~~r :J ,... Pocket Penetrometer 0 " Disturbed Sample ....-Torvane 5 a :::i 0 e Unconfined Compression [8] Triaxial Compression 40 0 2 1-- 1-- 1-- 1-- 1-- 1-- 1-- - 1-- - 1-- - z --7 12 ~r--~-20 -_.L-___ ~B~o-r7in-g~T~e-tnu~.n-a-te~d~@~2~0~ft~.----~~L_ _ _L_~-~L-_Li~_L~L_~~-L-~~~_L~L-~~ ~ Remarks (') gL----------------------------------------------------------------------------------------------------~ f- 0 (.') (f) ~ u 0 (f) (f) <( (f) :J --' lU -, ()._ (.') "' ;; 0 "' ;::: .., (.') z 0:: 0 "' LL 0 (.') g ~ Ellis&AssociateSinc. AGENDA ITEM# 6A APRIL 11, 2016 LOG OF BORING ProjectNo.: 3719-0019 Boring No.: _,_,A~1-,----- Sheet 1 of Client: Trib1idge Residential Construction LLC __________________________ Drill Rig: Automatic Hammer Driller: =B"-. --"T""ru,_,i_,_,tt _____ _ Drill Rod: Flight Auger Drill Mud: ---------,---------------,-,-------,---:---Casing Size: Length of Casing: Groundwater Depth· 4ft Time· Drilling Date· 10/22115 Boring Begun· 10/22/15 Boring Completed· I 0/22115 Project: Atlantic Beach Prope1ty Boring Location: See Field Exploration Plan (.) SHEAR STRENGTH (!) 1-LJ.JI-(ksf) ~ z ~LJ.J ci 1-LJ.J <(...J ~ O::z 1-Pocket Penetrometer LJ.J 0.. "' ~(ij ::J :::JLJ.J ~ 0 Undisturbed Sample z LJ.J ~ 0:: Q) ~~ 1-1-::J u.. LJ.J ::l <(-(.) !Qz 0 Pocket Penetrometer LJ.J LJ.J iij 00:: c.. en i= oo Cl Disturbed Sample ...J :i' DESCRIPTION 0.. 1-LJ.J 1-0 0.. ...J > en :EU 5 ., Torvane :E 1-0.. en z~ zo :) 0.. :E 3:: z LJ.J~ + 0 • Unconfined Compression <( LJ.J <( 0 ~:E uo 0.. ::J en Cl en ...J 0:: o::z 0 0 [:><:] Triaxial Compression a:! LJ.J LJ.J (%) 0.. 0.. 0 10 20 30 40 0 1 2 0 ~ Topsoil Jlml 1-~ I-~ Dark Brown Fine SAND, Trace Small Roots (SP) I-~ U·Y - 1 1-~, I-~ -~ ,,,,, -c------ r-~ Brown Fine SAND With Silt (SP-SM) lllr I-=r ,,,,, 2 1--ltl:lt I-~ ''' I-~ Brown Fine SAND, Some Small Roots (SP) '''' I-~ !)): -1------ I-~ ;~~){ -- ---- 5 =r ',',',',' 3 -:))! -~ -~ -- -~ Brown Fine SAND (SP) -~ ::::::::: -~ --~: ; ~ ~: : : ~ -- -~ -~ ,•,•,•,•, - 4 ~ _, <<·>> ,,,,. -- ~ - HH: -- -- -~ -~ :<<<< -I-10 ~ Boring Terminated@ 10 ft. I-~ 1-~ I-~ 1----'--- I-~ I-~ 1-~ 1----- I-~ I-~ I-~ 1------- 1-~ I-~ I-~ 1------- I-~ 1-~ I-~ I-15 ~ - I-~ -~ -~ -- -~ -~ -~ -- -~ -~ -~ ---~ -~ -~ -- -~ -~ -~ 20 ~ Remarks b <!) (/) ~ 0 0 (/) (/) <( (/) ::; --' w --, a. (!) Ol ;; 0 Ol ;:: "' (!) z a:: 0 m LL 0 (!) 0 --' ~ Ellis&AssociateSinc. LOG OF BORING AGENDA ITEM #6A APRIL 11, 2016 Project No.: 3719-0019 Boring No.: '-'A2=------ Sheet 1 of Project: Atlantic Beach Property Client: Tribridge Residential Construction LLC __________________________ Drill Rig: Automatic Hannner Driller: "'B"-. -"Tru._,_.itt~------ Boring Location: See Field Exploration Plan Drill Rod: Flight Auger Drill Mud: -=----:------:-----::----:c--------:-:-~-----~:-::-::--c:--Casing Size: Length of Casing: Groundwater Depth· 27ft Time· Drilling Date· 10/22/15 Boring Begun· 10/22/15 Boring Completed· 10/22/15 (.) (!) SHEAR STRENGTH ~ z ~w !::: WI-(ksf) d 1-w <(...J ::iE O::z 1-0 Pocket Penetrometer w a. "' II)> :::i ::::lw ~ Undisturbed Sample z w ~ 0:: Q) ~~ ll)w 1-1-:::i LL :I <(-(.) !/az 0 Pocket Penetrometer w w oo:: a_ I/) Disturbed Sample ...J :i w DESCRIPTION a. iii i= oo c a. ...J > 1-w 1-0 ~ :!Eo 5 T Torvane 1-a. II) z~ z~ ::iE a. ::iE s: z w. + 0 e Unconfined Compression <( ~::!E ...J w <( 0 00 a. :::i II) c II) ...J 0:: o::z 0 () 18] Triaxial Compression lll w w (%) a. a. 0 10 20 30 40 0 1 2 0 -Topsoil Jil¥=1 1-- 1-_, Dark Brown Fine SAND (SP) 1(:) I 1-I-- 1--:-:-;.:.: 1-- I--Brown Fine SAND With Silt (SP-SM) fill' 1------····· ~ I-- 2 1--=r llrll 1- ~ I-- I--:1:1:1:1: 1---Brown Fine SAND (SP) :<<<< :-- 3 I- _, !/U -- -- ~ -5 - ~ ->>>>: I--.:::::::: ~ -;.;.:-;.: ~ - --Boring Terminated @ 6 ft. ~ - c-- r--~ -- -- -- ~ - -- -- -- ~ - -- -- -- 1-10 -1--- - 1-- 1--I--1------ 1--- 1--- 1-- r--1-- 1-- 1--- c-- r--~ 1-- I-- 1--- 1------~ 1--- 1-- I-- I-15 -1--- c--- -- -- ~ - -- -- -- ~ --- -- -- ~ - -- -- -- ~ - -- -- -- 20 - Remarks (.') z 0: 0 "' LL 0 (.') 0 ...J ~ Ellis&Associates~oc. LOG OF BORING AGENDA ITEM# 6A APRIL 11, 2016 ProjectNo.: 3719-0019 Boring No.: "-A""3'------- Sheet 1 of ~-"'---- Client: Trib1idge Residential Construction LLC --,-------------------------Drill Rig: Automatic Hammer Driller: ""'B"-. -"T-""ru,..i"'tt~----~ Boring Location: See Field Exploration Plan Drill Rod: Flight Auger Drill Mud: Project: Atlantic Beach Property -=-----,------c:------c:---:-------,-~------c--~-Casing Size: Length of Casing: Groundwater Depth· 37ft Time· Drilling Date· 10122115 Boring Begun· 10/22/15 Boring Completed· 10/22/15 0 (!) SHEAR STRENGTH ~ z ~w 1-WI-{ksf) d 1-w <I:..J ::§ O::z !:: 0 Pocket Penetrometer w a.. '"" (/)> ::::i :::Jw :2; Undisturbed Sample z w ~ 0:: ~~ Cl)w 1-1-Q) <1:-::::i w u... w ::I a..(/) 0 ~z ~ Pocket Penetrometer ..J :i' w DESCRIPTION a.. Oi 00:: i= oo c Disturbed Sample a.. ..J > 1-w 1-0 ~ ::l!;O 5 T Torvane :2; 1-a.. ~ zl-zo <1: a.. :2; z w<l: w~ ..J + a e Unconfined Com pression w <1: 0 0:2; 00 a.. ::::i (/) c (/) ..J 0:: o::z 0 0 18] Triaxial Compression Ill w w (%} a.. a.. 0 10 20 30 40 0 1 2 0 -Topsoil 11::::;:;1 1-- 1--Dark Brown Fine SAND With Silt (SP-SM) 1--llll" f-----····· 1--- 1-- 1-=r llll" I 1-..... f---- 1--- --Dark Brown Silty Fine SAND (SM) '''' 1--,,,, f-----... ' 1---,,,, 1---'''' 1---l .... '''' 1---... ' '''' I--_, 2 1- ,,,, ,,,, 1---'''' '''' 1---,,,, 1--5 -'''' 1---,,, ' 1--'''' ,,,. 1--.... .... 1--,,,, f-----'''' 1---,,,, 1---'''' 1--Medium Brown Fine SAND (SP) 1--::::::::: f-----1--- 1---•,•,•,•,• 1---::::::::: 1--!// _, I-- 3 1- 1--- 1---... 1----- ,,,,, 1--- 1--•,•,•,•,• 1--:;:;::::: •,•,•,•,• 1--,,,,, ~ 10 = ,,,,, 1--- Boring Terminated @ 10 ft. 1-- 1-- f-----1--- 1--- 1--- 1-- 1-----I-- 1--- 1-- 1--- 1-----1--- 1-- 1-- 1--- 1-----1--- 1-- 1-- 1-- I= 15 = 1--- 1-- 1-- 1-----f---- 1-- 1--- 1--- 1-----1--- 1-- 1-- 1--- 1----1--- 1-- 1-- 1-- f-----1--- 1-- 1-- 1-- 20 - Remarks 1- 0 (!) (J) UJ !;: 0 0 (J) ~ (J) :::; -' UJ -, a. (!) "' ;; 0 "' ... "' (!) z iY 0 ro lL 0 (!) g ~ Ellis&Associates~nc. LOG OF BORING AGENDA ITEM #6A APRIL 11,2016 ProjectNo.: 3719-0019 Boring No.: ~A._.4_-,--__ _ Sheet I of Project: Atlantic Beach Property Client: Tribridge Residential Construction LLC --------------------------Drill Rig: Automatic Hammer Driller: B='-. -"-Tn=Iitt"'--------- Drill Rod: Flight Auger Drill Mud: -------,--------------------,----Casing Size: Length of Casing: Groundwater Depth· 2 3 ft Time· Drilling Date· I 0/22/15 Boring Begun· I 0/22/15 Boring Completed· I 0/22/15 Boring Location: See Field Exploration Plan (,) SHEAR STRENGTH C) 1-WI-(ksf} ~ z ~w 0 1-w <I: ...I ~ C::z 1-0 Pocket Penetrometer w 0.. CD (/)> :::i ::Jw ~ Undisturbed Sample z w ~ 0:: Q) Cl-x: cnw 1-1-:::i u. ::s 0::-<X:-(,) !az 0 Pocket Penetrometer w w oc:: o..cn Disturbed Sample ..J :i' w DESCRIPTION 0.. i6 j:: oo c 0.. ..J > 1-w 1-0 (/) :2<.> 5 'Y Torvane :2 1-0.. (/) zl-zo ::5 0.. :2 3: z w<X: w~ + 0 e Unconfined Compression <1: w <1: 0 u::iii uo 0.. :::i (/) c (/) ..J 0:: c::z 0 () [g) Triaxial Compression lll w w (%) I 0.. 0.. 0 10 20 30 40 0 1 2 0 -Topsoil 11=1 1-- 1--Brown Fioe SAND With Trash (Plastic) (SP) '''' 1-- ::::::::: 1----1---- 1-- 1-=r 1 1-'''' !~<< - 1-- 1--·>>>> ~ -~:~:~)~ -1---- -- 1--,,,, f--Brown Fioe SAND With Silt, Trace Small Roots 'llll ,,,,, -1----(SP-SM) 1-- - 5 =' lllr 2 -''''' -- --:,~,},: --... ---- --Boriog Termioated@ 6 ft. -- ------ -- ---- -- -- ---- -- -- -- 1-10 -- f-- 1-- 1-- 1----1---- f-- f-- 1--1----1---- 1-- f-- -- -1---- -- '-- -- -1---- -- -- -- -15-- -- -- -- -1---- -- -- -- -1---- -- -- -- -1---- -- -- ---1---- -~ -- -- 20 - Remarks ~ Ellis& AssociateS me. FIELD EXPLORATION PROCEDURES Standard Penetration Test (SPT) Borings AGENDA ITEM # 6A APRIL 11, 2016 The Standard Penetration Test (SPT) borings were made in general accordance with the latest revision of ASTM D 1586, "Penetration Test and Split-Barrel Sampling of Soils". The borings were advanced by rotary (or "wash-n-chop") drilling techniques. At 2 Y2 to 5 foot intervals, a split-barrel sampler inserted to the borehole bottom and driven 18 inches into the soil using a 140 pound hammer falling on the average 30 inches per hammer blow. The number of hammer blows for the final 12 inches of penetration is termed the "penetration resistance, blow count, or N-value". This value is an index to several in-place geotechnical properties of the material tested, such as relative density and Young's Modulus. After driving the sampler 18 inches (or less if in hard rock-like material), the sampler was retrieved from the borehole and representative samples of the material within the split-barrel were containerized and sealed. After completing the drilling operations, the samples for each boring were transported to our laboratory where they were examined by our engineer in order to verify the driller's field classification. The retrieved samples will be kept in our facility for a period of six (6) months unless directed otherwise. Flight Auger Boring The auger borings were performed mechanically by the use of a continuous-flight auger attached to the drill rig and in general accordance with the latest revision of ASTM D 1452, "Soil Investigation and Sampling by Auger Borings". Representative samples of the soils brought to the ground surface by the augering process were placed in glass jars, sealed, and transported to our laboratory where they were examined by our engineer to verify the driller's field classification. ~ Ellis &Associates Inc:. KEY TO SOIL CLASSIFICATION AGENDA ITEM #6A APRIL 11, 2016 Description of Compactness or Consistency in Relation To Standard Penetration Resistance Relative Density Granular Materials Safety Hammer SPT N-Value (Blow/Foot) Automatic Hammer SPT N-Value (Blow/Foot) Consistency Very Loose Less than 3 3-8 Very Soft MAJOR DIVISION -Gravelly soils (over half of -coarse fraction : Coarse larger than grained No.4) (over 50% -by weight coarser than No. Group 8-24 QESCRIPTION OF SOIL COMpOSITION** (Unified Soil Classification System) LABORATORY CLASSIFICATION CRITERIA Symbol FINER THAN SUPPLEMENTARY 200 SIEVE% REQUIREMENTS GW <5* 2 D6ol0 1o greater than 4. D3o I (Dso x D1ol between 1 & 3 GP <5* Not meeting above gradation forGW GM >12* PI less than 4 or below A-line GC >12* PI over 7 above A-line SW <5* 2 D6o/D 10 greater than 6, 03 0 I (Dso x D1ol between 1 & 3 • 200 sieve) Sandy soils (over Not meeting above gradation - - . . half of coarse SP <5* requirements fraction finer than No.4) SM >12* PI less than 4 or below A-line sc >12* PI over 7 and above A-line Low ML Plasticity chart Fine compressibility (liquid limit less CL Plasticity chart grained than 50) (over 50% OL Plasticity chart, organic odor or color by weight finer than MH Plasticity chart No. 200 High sieve) compressibility (liquid limit more CH Plasticity chart than 50) OH Plasticity chart, organic odor or color Soils with fibrous organic matter PT Fibrous organic matter; will char, burn or glow * For soils having 5 to 12 percent passing the No. 200 sieve, use a dual symbol such as SP-SM. ** Standard Classification of Soils for Engineering Purposes (ASTM D 2487) SAND/GRAVEL DESCRIPTION MODIFIERS ORGANIC MATERIAL MODIFIERS Modifier Sand/Gravel Content Modifier Organic Content Trace 1%to2% Trace <15% Few 2% to4% With 15% to29% Some 4% to 8% Sandy/Gravelly >29% Many >8% 1-3 3-6 6-12 12-24 Greater than 24 SOIL DESCRIPTION Well graded gravels, sandy gravels Gap graded or uniform gravels, sandy gravels Silty gravels, silty sandy gravels Clayey gravels, clayey sandy gravels Well graded sands, gravelly sands Gap graded or uniform sands, gravelly sands Silty sands, silty gravelly sands Clayey sands, clayey gravelly sands Silts, very fine sands, silty or clayey fine sands, micaceous silts Low plasticity clays, sandy or silty clays Organic silts and clays of low plasticity Micaceous silts, diatomaceous silts, volcanic ash Highly plastic clays and sandy clays Organic silts and clays of high plasticity Peat, sandy peats, and clayey peat SILT/CLAY DESCRIPTION MODIFIERS Modifier Silt/Clay Content Trace <5% With 5% to12% Silty/Clayey 13% to 35% Very >35% AGEN DA ITE M: CITY OF ATLANTIC BE ACH CITY COMMISSION MEETIN G STAFF R E PORT ORDINANCE NO. 45-16-22 AN ORDINANCE OF THE CITY OF A TLANTJC BEACH, FLORIDA, AMENDING CHAPTER 20, TAXATION; ARTICLE III, LOCAL BUSINESS TAX; SECTION 20-53, HALF YEAR RECEIPTS C HANGING CITY CLERK TO CITY MANAGER OR DESIGNEE; AND SECTION 20-54, DUE DATES AND DELINQUENCIES; PENAL TIES CHANGING CITY CLERK TO CITY MANAGER OR DESIGNEE AND DELETING THE REQUIRE MENT THAT THE CITY CLERK SHALL DISCONNECT WATER SERVICE FOR NON PAYMENT; AND SECTION 20-56, COMPLIANCE BY RECEIPT HOLDERS TO CHANGE THE CITY MANAGER TO FINANCE DIRECTOR OR DESIGNEE; PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; AND PROVIDING AN EFFECTIVE DA T E . SUBMITTE D BY: Nel son VanLiere, C it y M a na gcrc/? DATE : M a rch 2 , 2 01 6 STRATE GJC PLAN LINK: Succession Planning AG E NDA ITEM# 7A APRIL II , 2016 BACKGROUND: In an effort to streamline op era ti o ns o f the C ity to co ntinuall y do 111 o re wi th fewer resources, I am prop osing a shift h1 res ponsibilities of the da il y duties of m an aging the Bus iness T ax Receipts from the C it y C lerk t o the C it y Ma nager, mo re specifi call y to the F inance Depattmcnt. In my o pi n ion, th e j o b duti es are be tt er s uited for the Fin an c e D e partme nt than fo r the C le rk 's O ffi ce due to th e na ture o f th e duti es . Reaso ns f or thi s change a rc hi g hli ght ed b elow: I . One of the most signi fl ca nt reasons to implem e nt a change is tha t altho ug h th e cod e indi cates tha t the C le rk 's Offic e is resp o nsible, a s ign ifi cant portio n o f th e work is n o t s up e rvi sed by th e C lerk. T he zo ning approva ls, inspecti ons and the co ll ect ion of th e fees are a ll per fo rm e d b y o the r d ep a rtments . When pro bl e ms aris e, the C le rk h as no a uthority over the person s o u ts ide her d ep a rtm ent p etfo rmin g the tasks. T he re should be o ne pe rson respo ns ibl e fo r the total process to i nsure th a t the treatment o f c ustom ers is unifo nn a nd con s is tent . th e fees ar e app li ed correctl y and the in s pectio ns are performed time ly. 2 . Ac co rding t o the C ler k, th e C le rk's Office has been e xperiencing gr e at di ffic ul ty p c rfonning thi s fun c tion a t a front co unter, tak ing up much need ed tim e that s h o uld be devoted to reco rd s m anagem ent. The Cl er k h as repeatedly bro ught it to m y a ttenti o n tha t h e r R eco rd s C lerk h as dif ficulty wo rkin g on record s with the intetTupti o ns of the fi·o nt coun ter. Moving the Bus iness Tax Receipt func tion across the h all s ho uld a ll evi ate some of thi s press ure. The R ecord 's C lerk would be be tte r utili zed assis ting th e C it y C lerk with public reco rd s requ ests a nd processing record s tha t need to be scanned a nd ind exed for future reference. AGENDA ITEM# 7 A APRIL 11, 2016 3. The Finance Department already processes tax receipt payments, the Building and Planning Department performs a zoning review and the Building Official coordinates any inspections that need to be done. The Finance Department has front counter support and is capable of performing the remaining required procedures of taking the applications and verifying once trained. 4. The software that the Clerk's Office has been using has proven to be troublesome and time consuming. The software will be upgraded in the near future and will require many hours of training. By transferring these duties now, the Finance Department will have time to train and migrate to the new software and unburden the Clerk's Office with this responsibility. Finance personnel have more resources to go through the conversion and get the programs running smoothly. They will have the support of the Finance Director and two Accountants and a Billing Specialist. Having people trained and cross trained should make the process work more efficiently. This will also mean that the Clerk's Office will never need to spend resources on the City's integrated software except for requisition input. 5. When there is a critical function in a small department and only the person assigned the task knows how to perform the task or has time to perform the tasks and that person leaves employment, it puts the City in a difficult position to recover, especially when the process is complicated and involves specific software. These types of duties would be better off with a pool of employees that are familiar with the program. 6. This code revision also removes language that requires the City Clerk to cut off water services to those businesses that do not pay by January 31st. The City Clerk has never enforced this section of the code. The business may be closed for non-payment, but utilities may need to remain on if paid for. 7. This revision of the code also clarifies the dates for half year tax receipts and removes the provision that asks for hardship consideration before a partial year tax receipt would be given. This is not a necessary provision when partial year receipts are allowed. Declaring a hardship is very subjective and difficult to apply. For these reasons, the transfer of the responsibility of managing the Business Tax Receipts from the City Clerk to the City Manager or his designee by amending Section 20 of Chapter 20, Article III, of The Atlantic Beach Code of Ordinances would be in the best interest ofthe City. BUDGET: None RECOMMENDATION: To approve Ordinance 45-16-22 as read by title. ATTACHMENT: Ordinance No. 45-16-22 ORDINANCE NO, 45-16-22 AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA, AMENDING CHAPTER 20, TAXATION; ARTICLE III, LOCAL BUSINESS TAX; SECTION 20-53, HALF YEAR RECEIPTS CHANGING CITY CLERK TO CITY MANAGER OR DESIGNEE; AND SECTION 20-54, DUE DATES AND DELINQUENCIES; PENAL TIES CHANGING CITY CLERK TO CITY MANAGER OR DESIGNEE AND DELETING THE REQUIREMENT THAT THE CITY CLERK SHALL DISCONNECT WATER SERVICE FOR NON PAYMENT; AND SECTION 20-56, COMPLIANCE BY RECEIPT HOLDERS TO CHANGE THE CITY MANAGER TO FINANCE DIRECTOR OR DESIGNEE; PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; AND PROVIDING AN EFFECTIVE DATE. AGENDA ITEM# 7A APRIL 11, 2016 WHEREAS, the City Clerk is currently assigned the duties related to the issuance and renewal of business tax receipts and is accomplishing this task with the support of a records clerk; and, WHEREAS, there are significant records of the City that have not been scanned and indexed for future reference and increases in public records requests are taking up more time than in the past; and, WHEREAS, the City Manager, through the realignment of some other job duties proposes to perform the duties of the management of the business tax receipts and bring that function into the Finance Department. The collection of fees is already performed by the Finance Department and they have front counter support for this function. WHEREAS, the City Commission now finds that it is in the best interest of the City to transfer the responsibility of managing the Business Tax Receipts from the City Clerk to the City Manager or his designee and therefore desires to amend Section 20 of Chapter 20, Article III, of the Atlantic Beach Code of Ordinances. AGENDA ITEM #7A APRIL II, 20J6 NOW THEREFORE, BE IT ENACTED BY THE CITY COMMISSION ON BEHALF OF THE PEOPLE OF THE CITY OF ATLANTIC BEACH, FLORIDA: SECTION I Code Amended. That Section 20 of the Code of Ordinances, relatin g to the Business Tax Receipts ofthe City of Atlantic Beach, Florida, is hereby amend ed as follows: Sec. 20-53. -Half-year receipts. The eity elerl£, l:lpon proper showing that the issttanee of a receipt for a full yea£ wot:~ld worlc a hardship iA a:Ry iAstaAee dttring the period from April first to Oetoeer first, may isstte a half year's receipt. PersoA:s apJ3IyiAg for a receipt after Oetober first may be issued a half year's reeeit*: No r eceipt s h a ll be issued for more than one year. For each receipt obtained from October 1 through March 31 , the full tax for one year shall be paid; for each receipt obtained from April 1 through September 30. one-half of the full tax shall be paid. Sec. 20-54. -Due dates and delinquencies; penalties. (a) All receipts shall be sold by the city manager or designee eity olerk beginning September first of each year and shall be due and payable on or before October first of each year and shall expire on September thirtieth of the succeeding year. If October first falls on a weekend or h oliday, the tax s h a ll be du e and payable on or before the first working day following October fust. T hose receipts not renewed when due a nd payable shall be considered delinquent and subject to a delinquency penalty often (1 0) percent for the month of October, p lus an additional five (5) percent penalty for each month of delinquency thereafter until paid. However, the total delinquency penalty shall not exceed twenty-five (25) percent of the local business tax fee for the delinquent establishment. If receipt is not paid by Ja:Rt:~ery thirty arst, the eity clerk shall haYe eity water service disooAAectee l:!Atil b\lsiness tax fee pitts deliAqttent eharges are 13aid in full . (b) Any person e ngaging in or managing any business, occupation or profession without first obtaining a local business tax receipt, i f required in this article, s h a ll be subject to a penalty of twenty-five (25) percent of the business tax fee determined to be due, in addition to the penalty provided by F.S. Ch. 162; a ny such business may be cl osed by the city manager or his designee until the business tax requirements have been met. Sec. 20-56. -Compliance by receipt holders. Issuance of a local business tax receipt by the city manager or designee eity eleriE s hall in no wise~ r e li eve the holder thereof of responsibility for compliance with a ll provisions of this Code or other city o rdinances o r parts thereof he r etofore passed or which may hereafter be passed by the city commission regulating the co nduct of the business. AGENDA ITEM# 7 A APRIL 11, 2016 SECTION 2. Conflict. If any portion of this ordinance is in conflict with any portion of any other ordinance, then the provisions of this ordinance shall govern. SECTION 3. Severability. If any section, sentence, clause or phrase of this ordinance is held to be invalid or unconstitutional by any court of competent jurisdiction, then said holding shall in no way affect the validity of the remaining portions of this ordinance. SECTION 4. Effective Date. This Ordinance shall take effect May 1, 2016. PASSED by the City Commission on first reading this __ day of ___ , 2016. PASS ED by the City Commission on second and final reading this __ day of ___ 2016. MITCH REEVES, Mayor, Presiding Officer ATTEST: DONNAL. BARTLE, City Clerk Approved as to form and correctness: City Attorney ORDINANCE NO. 33-16-21 AN ORDINANCE OF THE CITY OF ATLANTIC BEACH, FLORIDA, AMENDING CHAPTER 2 OF THE CODE OF ORDINANCES, ADMINISTRATION, ARTICLE II, CITY COMMISSION, AMENDING THE BOUNDARY OF SEAT 2, DISTRICT 1308 AND SEAT 3, DISTRICT 1307 OF THE CITY COMMISSION, AND ADDING A MAP SHOWING NEW BOUNDARIES, AND PROVIDING FOR SEVERABILITY, AND PROVIDING DIRECTION TO STAFF, AND PROVIDING FOR AN EFFECTIVE DATE AGENDA ITEM# 7B APRIL 11, 2016 WHEREAS, The City of Atlantic Beach has annexed an area called the Atlantic Beach Country Club from Jacksonville into its City limits, and now must assign those new residents of voting age to the Atlantic Beach voting districts as established in 2012, and WHEREAS, the newly annexed area of the Atlantic Beach Country Club is expected to add approximately 340 new residents of voting age when fully developed, and WHEREAS, the district with the lowest number of residents of voting age according to the last census in 2010 was District 1308 and by adding 340 residents of voting age to District 1308, entirely, the District will still comply with the permissible population difference when compared to the other three districts, and WHEREAS, the boundary of Districts 1307 and 1308 are adjacent, making it necessary to change the description of the boundary of District 1307 where affected by the new boundary of District 1308, and WHEREAS, the descriptions of all voting districts should be amended to remove the references to the names of the old districts and to properly label and insert the attached maps previously not included in the code, to show the adjusted boundaries, and NOW THEREFORE, BE IT ENACTED BY THE CITY COMMISSION ON BEHALF OF THE PEOPLE OF THE CITY OF ATLANTIC BEACH, FLORIDA: SECTION I: Section 2-22 of the Code of Ordinances of the City of Atlantic Beach, Florida, is hereby amended by changing the boundaries of voting Districts 1308 and 1307 and the descriptions of each of the voting districts and inse1iing the map attached hereto as Exhibit 1 into Section 2-22, so that section 2-22 shall read as follows: (a) Seat 2. District 1308 (formerly 13H) shall be as shown on the attached drawing entitled "The City of Atlantic Beach Voting Districts (2010 Census)," the boundaries ofwhich are as follows: AGENDA ITEM# 7B APRIL 11, 2016 Beginning at a point in the City of Atlantic Beach's eastern city limits, being a point of intersection of the Atlantic Ocean and the eastern extension of the 16th Street right-of- way; then running westerly along the 16th Street right-of-way and extension thereof, to a point of intersection with the Beach Avenue right-of-way; then running no1iherly along the Beach Avenue right-of-way to a point of intersection with the 1 ih Street right-of-way; then running westerly along the 1 ih Street right-of-way to a point of intersection with the Seminole Road right-of-way; then running northerly along the Seminole Road right -of-way, to a point of intersection with the Saturiba Drive right-of- way; then running westerly along the Saturiba Drive right-of-way to its western terminus; then running soutlr.vest to a point of intersection with the 'Nestern city limits line, being also the soutlr,vestern comer of the Sevilla Gardens condominium property; then running southerly along the city limits line, being also the eastern boundary of the Selva Marina Country Club propmiy, to a point of intersection 'tvith the eastern extension of the Dutton Island Road right of 'Nay, also being the northern city limits; then running southwesterly along the north side of the Selva Marina Unit 5 plat, to a point of intersection with the southernmost corner of the Sevilla Gardens condominium property, being also the northern boundary of the Atlantic Beach Country Club SPA; then running northwesterly along the northern boundary of the Atlantic Beach Country Club SPA to a point of intersection with the northeastern corner of the Fairway Villas PUD; then running south along the western boundary of the Atlantic Beach Country Club SPA to a point of intersection with the eastern extension of the Dutton Island Road right-of-way; then running westerly along the Dutton Island Road right-of-way and eastern extension thereof, to a point of intersection with the Main Street right-of-way; then running southerly along the Main Street right-of-way to a point of intersection with the Levy Road right-of-way; then running easterly along the Levy Road right-of-way to point of intersection with the Mayport Road right-of-way; then rum1ing southerly along the Maypmi Road right-of-way to a point of intersection with the Plaza right-of-way; then running easterly along the Plaza right-of-way to a point of intersection with the Ocean Boulevard right-of-way; then running northerly along the Ocean Boulevard right-of- way to a point of intersection with the 1oth Street right-of-way; then running easterly along the 1oth Street right-of-way to a point of intersection with the Beach A venue (b) AGENDA ITEM # 7B APRIL 11, 2016 right-of-way; then running northerly along the Beach Avenue right-of-way to a point of intersection with the 11th Street right-of-way; then running easterly along the 11th Street right-of-way and the eastern extension thereof, to a point of intersection with the Atlantic Ocean, being also the eastern city limits line; then running northerly along the city limits line to the point of beginning. Seat 3. District 1307 (formerly 13G) shall be as shown on the attached drawing entitled "The City of Atlantic Beach Voting Districts (2010 Census)", the boundaries of which are as follows: Beginning at a point in the City of Atlantic Beach's nmthern city limits on the east at its intersection with the Atlantic Ocean; then running westerly along the nmthern city limits line, also being the southern boundary of Hanna Park, to a point located at the southwest corner of the Hanna Park prope1ty; then running southerly along the city limits line, and then westerly along the city limits line to a point of intersection with the Maypmt Road right-of-way; then running southerly along the city limits line to a point where the city limits line turns east just south of the Fairway Villas PUD; then running east, then n01ih along the city limits line, being the southern boundary of the Fleet Landing PUD and also the northern boundary of the Selva Mm·ina Country Club golf course property, to a point located in the southv~est corner ofthe Sevilla Gm·dens condominium property; then running northeast to a point of intersection ';vith the \Vestern terminus of the Saturiba Drive right of 'tvay; then running easterly along the city limits to a point of intersection with the southeastern corner of the Fairway Villas PUD, being also the western boundary of the Atlantic Beach Country Club SPA; then running northerly along the western boundary of the Atlantic Beach Country Club SPA to a point of intersection with the northeastern corner of the Fairway Villas PUD; then running southeasterly along the northern boundary of the Atlantic Beach Country Club SPA to a point of intersection with the southernmost corner of the Sevilla Gardens condominium property; then running northeasterly along the north side of the Selva Marina Unit 5 plat to a point of intersection with the western terminus of the Saturiba Drive right-of-way; then running easterly along said Saturiba Drive right-of-way to a point of intersection with the Seminole Road right-of-way; then running southerly along the Seminole Road • (c) (d) right-of-way to a point of intersection with the 1 i 11 Street right-of-way; then running easterly along the 1 ih Street right-of-way to a point of intersection with the Beach Avenue right-of-way; then running southerly along the Beach Avenue right-of-way to a point of intersection with the 16th Street right-of-way; then running easterly along the 16th Street right-of-way and the eastern extension thereof, to a point of intersection with the Atlantic Ocean, being also the eastern city limits line; then running nmiherly along the city limits line to the point of beginning. Seat 4. District 1306 (formerly 13F) shall be as shown on the attached drawing entitled "The City of Atlantic Beach Voting Districts (2010 Census)", the boundaries ofwhich are as follows: Beginning at a point in the City of Atlantic Beach's eastern city limits, being a point of intersection between the Atlantic Ocean and the eastern extension of the 11th Street right-of-way; then running westerly along the 11th Street right-of-way to a point of intersection with the Beach A venue right-of-way; then running southerly along the Beach Avenue right-of-way to a point of intersection with the 1oth Street right-of-way; then running westerly along the lOth Street right-of-way to a point of intersection with the Ocean Boulevard right-of-way; then running southerly along the Ocean Boulevard right-of-way to a point of intersection with the Plaza right-of-way; then running westerly along the Plaza right-of-way to a point of intersection with the Sargo Road right-of-way; then running southerly along the Sargo Road right-of-way to a point of intersection with the Cavalla Road right-of-way; then running easterly along the Cavalla Road right-of-way to a point of intersection with the Royal Palms Drive right- of-way; then running southerly along the Royal Palms Drive right-of-way to a point of intersection with the southern city limits, which is a line parallel at right angles to, and sixteen (16) feet north ofthe centerline of the Atlantic Boulevard right-of-way; then numing easterly along the southern city limits line to a point of intersection with the Atlantic Ocean, being the eastern city limits; then running nmiherly along the eastern city limits line to the point of beginning. AGENDA ITEM# 7B APRIL 11, 2016 Seat 5. District 1312 (formerly 138) shall be as shown on the attached drawing entitled "The City of Atlantic Beach Voting Districts (20 10 Census)", the boundaries of which are as follows: Beginning at a point in the City of Atlantic Beach's northern city limits, being a point of intersection between the Dutton Island Road right-of-way and the Main Street right- of-way; then running westerly along the northern city limits line to a point of intersection with the Intracoastal Waterway Canal right-of-way, being also the westem city limits line; then running southerly along the western city limits line to a point of intersection with a line lying parallel at right angles to, and sixteen (16) feet north of the center line of the Atlantic Boulevard right-of-way, being also the southern city limits line; then running easterly along said southern city limits line to a point of intersection with the Royal Palms right-of-way; then running northerly along the Royal Palms right-of-way to a point of intersection with the Cavalla Road right-of-way; then running westerly along the Cavalla Road right-of-way to a point of intersection with the Sm·go Road right-of-way; then running northerly along the Sargo Road right-of- way to a point of intersection with the Plaza right-of-way; then running westerly along the Plaza right-of-way to a point of intersection with the Mayport Road right-of-way; then running northerly along the Mayport Road right-of-way to a point of intersection with the Levy Road right-of-way; then running westerly along the Levy Road right-of- way to a point of intersection with the Main Street right-of-way; then rum1ing northerly along the Main Street right-of-way to the point of beginning." Section 2. Severability. If any section, sentence, clause or phrase of this ordinance is held to be invalid or unconstitutional by any court of competent jurisdiction, then said holding shall in no way affect the validity of the remaining portions of this ordinance. Section 3. Direction to Staff. Following approval by the City Commission of the City of Atlantic Beach, Florida, staff is directed to forward a certified copy of the ordinance to the Duval County Supervisor of Elections. Section 4. Effective Date and Recording. This Ordinance shall take effect immediately upon its final passage and adoption and shall be recorded in a book kept and maintained by the AGENDA ITEM# 7B APRIL 11,2016 Clerk of the City of Atlantic Beach, Duval County, Florida. PASSED with a quorum present and voting, by the City Commission of the City of Atlantic Beach, Florida, in regular session, on first reading this __ day of April2016. PAS SED AND DULY ADOPTED with a quorum present and voting, by the City Commission of the City of Atlantic Beach, Florida, in regular session, this __ day of April 2016. ATTEST: DONNA L. BARTLE City Clerk Approved as to form and correctness: BRENNA M. DURDEN City Attorney CITY COMMISSION OF THE CITY OF ATLANTIC BEACH, FLORIDA MITCHELL E. REEVES Mayor CifJ of 1ltfanfic ~each VOTING DISTRICTS District Boundaries 2010 U.S. Census Block Population Distribution (Ag:e 18+) plus ABCC Build-out Projection D 1306 (2,552 = 24.34%) D 1307 (2,56o = 24.42%) D 1308 (2,862 = 27.30%) D 1312 (2,510 = 23.94%) ---====:::::::~---=====~Miles 0 0 .25 City of Atlantic Beach Building and Zon ing Department 800 Seminole Road , Atlantic Beach, FL 32233 904.247 .5800 www.coab .us 0.5 0.75 1 AGENDA ITEM # 7ll APRIL 11,2016 Created: 2/18/2016 AGENDA ITEM: SUBMITTED BY: DATE: CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT Eagle Scout Project: Jr. T-Ball Outfield Fence at Jack Russell Park Timmy Johnson March 25, 2016 AGENDA ITEM# 8A APRIL 11, 2016 BACKGROUND: Staff received a request from Boy Scout Mason Dudley to construct a permanent Jr. T-Ball Outfield fence at Russell Park. Mason is working toward becoming an Eagle Scout and one of the requirements is to complete a service project. Mason must plan, develop, and give leadership to others in a service project helpful to any religious institution, any school, or community. {The project must benefit an organization other than Boy Scouting.) A project proposal must be approved by the organization benefiting from the effort, his unit leader and unit committee, and the council or district before start of the project. This is one of the steps in the approval process. As Mason mentions in his information, this project will define the playing field for the 3-5 age group, it will keep the ball in a controlled area and gives the appearance of a nice baseball facility for the younger players. As you know, Russell Park gets a lot of use from a number of groups and citizens. It is also the location of the Annual Cam pout Under the Stars. Constructing a permanent fence will limit the use of this area ofthe park. BUDGET: There is no city budget for this project. The Boy Scout is responsible for fundraising and/or donations. RECOMMENDATION: Consideration of Mason Dudley's Eagle Scout Project which is to install a permanent T-ball outfield fence at Russell Park with the following conditions: 1. The field is to be open for use by all when not in use by t- ball. 2. Public Works will handle locates, permitting and inspection. 3. The fence will be vinyl coated to match the newly installed fence on "A" field. ATTACHMENTS: Transmittal from Mason Dudley, Materials List and Cost Estimate, Conceptual Design and Fencing Photos REVIEWED BY CITY MANAGER: __ ·_-4f.__;_,_?{;_~ __ ~_'-</_,__ ______ _ AGENDA ITEM #8A APRIL 11, 2016 My name is Mason Dudley and I am a Life Scout in Troop 276 at Hodges Presbyterian Church in Jacksonville, Florida. I am working towards my Eagle Scout Rank. To earn this rank I must complete an Eagle Scout Project, which means that I need to do a project that will improve the community in some way. I need to plan, raise mon.ey, and execute the project with materials and volunteers. I played baseball at Atlantic Beach Athletic Association for nine seasons and really loved my time at Atlantic Beach, I would like to do my project at that park. My project idea is to construct a four foot outfield fence for a Jr. T-ball baseball field at Jack Russell Park. This fence will enclose the 35 feet beyond the infield clay and provide two gates to access the field. This fence will help define the field for the 3-5 year-old T-ball players, keep the ball in a manageable area, keep the field clean from pet waste, and keep others and animals from interfering with games and practices. I envision this project to be a four foot tall galvanized chain-link fence that will be approximately 260 feet long including two gates which would completely enclose the field. The outfield fence would be approximately 173 feet long and would be placed 35 feet from the clay infield behind first, second, and third base creating a designated outfield. We will use a posthole digger or auger to dig the holes for the poles for the fence. We will use concrete to set the poles and use a "come along" to stretch the fencing into place. This project should take 2 days to complete with a group of 10 boys, 4 adults to help maintain safety precautions and "Two Deep Leadership", a chain-link installation expert for guidance, and to maintain water and refreshments. Plan for Execution: • Seek approval for Project Proposal from the City of Atlantic Beach and obtain permits if needed. • Seek approval for Eagle Scout Project from North Florida Council, Boy Scouts of America. • Fund-raise for supplies. • Recruit Scouts and Leaders to help construct the fence. • Collect/purchase supplies and deliver to Jack Russell Park the day before construction. • Day 1 of Construction: Measure and mark field for posts, dig post holes, mix concrete, pour concrete, and set poles, tie warning ribbons to each pole, Leave No Trace (clean- up}. • Day 2 of Construction: Remove ribbons, stretch fencing, attach fencing to poles, install gates, Leave No Trace (clean up}. Materials List and Cost Estimate Material Unit 9.5' x 4' galvanized chain link 2@ $119.00 double gate 2 8 hinges 4@ $4.23 4 Hardware sets 2@ $17.83 2 50' roll 4' galvanized chain-5@ $57.00 link fabric 5 32 poles post caps 6@ $1.75 6 line post eye top 32@ $1.57 32 carriage bolt 20 pack 1@ $6.20 1 aluminum chain-link fence 20@ $3.75 ties (30 count packs) 20 tension bands 30@ $.96 30 tension bar 6@ $3.76 6 260' oftop rail 26@ $8.87 26 top rail sleeves 26@ $2.33 26 top rail ends 2@ $1.47 2 12 bags of concrete 12@ $3.98 = 12 Wheel barrel Supplied by volunteers Shovels/hand tools Supplied by volunteers Water for concrete Supplied by Atlantic Beach "come along" Supplied by my grandfather Post hole digger/auger Rented $59.00/4 hours or $84/day 1 Refreshments Supplied by my family to thank our volunteers. Delivery Subtotal Estimate 7% Sales Tax Total Estimate Cost $119.00 $ 4.23 $ 17.83 $ 57.00 $ 1.75 $ 1.57 $ 6.20 $ 3.75 $ 0.96 $ 3.76 $ 8.87 $ 2.33 $ 1.47 $ 3.98 $ 59.00 AGENDA ITEM# SA APRIL 11, 2016 Total $ 238.00 $ 16.92 $ 35.66 $ 285.00 $ - $ 10.50 $ 50.24 $ 6.20 $ 75.00 $ 28.80 $ 22.56 $ 230.62 $ 60.58 $ 2.94 $ 47.76 $ - $ - $ - $ - $ 59.00 $ - $ 100.00 $ 1,269.78 $ 88.88 $ 1,358.66 Ariel View of Jack Russell Park with Possible Playable Field Options lacrosse (300' x 90') AGENDA I TEM # 8A APRIL II, 201 6 Pop Warner/Flag Football (96' x 80') Jr. T-Ball Field (100' at corners) is In White Ideas for Type of Fencing and Gates • ' AGENDA ITEM# SA APRIL 11,2016 A GENDA ITEM: DATE: SUBMITTED BY: STAFF REPORT City of Atlantic Beach Commission Meeting On e Sol utio n Community U pd a te April. 4, 20 16 K eit h Randi ch, IT Di rector ~ AGI):NDA ITEM # 8R APRIL 11,2016 BACKGROUND: The C ity's Enterp ri se Appli cati o n is a n integrated set of co mpu ter progr am s th at tr ack all as pects of running the City's bus iness. Atl a nti c Beac h has been usin g SunGard 's HTE ap pl ication to ti ll th is ro le sin ce 199 1. We selected Sun Gard 's new pro du ct offerin g, One So luti on, and began co nverti ng to thi s appli ca ti on in 2014 . ln an effort to minimize the staff affec t e d by a change in th eir d a il y wo rk flow , we elec ted to co nve rt to th e new software in wav es : 1. 20 14-One So lut ion Co mmunity (Building Permits, Code Enfo rceme nt, B us in ess Li censes) 2. 2 01 6-One So lution f in a nce (Acco unting, Pay roll , P urc hasing, HR) 3. TB D -O ne So lution U tility Billing Ci ty stafl invo lved w ith the Co mmunity modul es he lpe d to co nfig ur e, were tra1necl, and th en mi gra ted to th e new so ftwa re in the sununer and fa ll of2 01 4. We inunediate ly exp erie11ced issues with the pro du ct , a nd d ocumented th ose items w ith S un G ard . C ity sta ff met with S unOa rd weekly t o r ev iew outsta nding p ro bl ems. Th ey worked wi th us t o fix th e problems with updat ed re leases of th e so ft wa re, as well as add itio nal sta ff trai nio g. Sun Ga rd managem ent traveled to At lantic Beac h to map o ut th eir plan to conect th e problems. A year a fte r th e fi rs t conversion , Sun Gard pur c hased a successful comp etito r 's produ ct (CR W's TRAKiT), and is re pl ac ing all in sta ll at io ns ofthe O ne So luti o n Co n'nnuni ty ap pli cati on at no cost. BUDGET: No additi ona l fund s arc re quire to r e place the origin a l On e Sol uti on Co mmuni ty product with th e TRAKi T software . RECOMMENDATION: Tlli s repo rt is provid ed as a n info rm a ti on upda te. No acti on is requ ired on t be prut of Co mmi ssion. AT TAC HMEN T S : Co mmission Pr esent ation -041 6 -wc ba.ppt REVIEWED BY C JTY MANAGER: ~ ~4.-z ;7~ Ap r i l 4 , 2 0 1 6  Pr o j e c t B a c k g r o u n d  Ti m e l i n e  Cu r r e n t S t a t u s  Co s t s  Pl a n F o r w a r d  An E n t e r p r i s e A p p l i c a t i o n i s a n i n t e g r a t e d s e t of p r o g r a m s t h a t t r a c k a l l a s p e c t s o f r u n n i n g th e C i t y ’ s b u s i n e s s  Su n G a r d ’ s H T E a p p l i c a t i o n h a s b e e n u s e d a t th e C i t y s i n c e 1 9 9 1  Pr o j e c t t o f i n d i t s r e p l a c e m e n t b e g a n i n 2 0 0 7  Se l e c t e d S u n G a r d ’ s O n e S o l u t i o n i n 2 0 1 2  St a r t e d b y m o v i n g t o S u n G a r d ’ s d a t a c e n t e r i n 20 1 3  Pl a n w a s t o m i g r a t e e a c h o f t h e O n e S o l u t i o n mo d u l e s i n s u c c e s s i v e y e a r s : ◦ Co m m u n i t y ( C o d e E n f o r c e m en t , B u i l d i n g P e r m i t s , Bu s i n e s s L i c e n s e s ) ◦ Fi n a n c e ( A c c o u n t i n g , P a y r o l l , P u r c h a s i n g , H R ) ◦ Ut i l i t y B i l l i n g  Be g a n c o n v e r s i o n t o O n e S o l u t i o n C o m m u n i t y in 2 0 1 4  1/ 1 3 / 1 4 C o n t r a c t S i g n e d  3/ 2 5 / 1 4 B u s i n e s s P r o c e s s R e v i e w ** (c l i c k f o r a t t a c h m e n t )  6/ 2 4 / 1 4 T r a i n i n g f o r L a n d a n d C o m m o n C o d e ( 3 2 h r s )  7/ 1 4 / 1 4 T r a i n i n g f o r C o d e E n f o r c e m e n t ( 6 4 h r s )  8/ 1 1 / 1 4 G o - L i v e f o r C o d e E n f o r c e m e n t ** # #  8/ 1 8 / 1 4 T r a i n i n g f o r B u i l d i n g P e r m i t s ( 6 4 h r s )  9/ 1 5 / 1 4 G o - L i v e f o r B u i l d i n g P e r m i t s  10 / 4 / 1 4 U p g r a d e t o V e r s i o n 1 4 . 3  10 / 7 / 1 4 T r a i n i n g f o r B u s i n e s s L i c e n s e ( 6 4 h r s ) **  11 / 3 / 1 4 G o - L i v e f o r B u s i n e s s L i c e n s e / C o d e w o r k i n g  11 / 1 3 / 1 4 F o l l o w - u p t r a i n i n g f o r B u i l d i n g s t a f f ( 4 h r s )  12 / 5 / 1 4 F o l l o w - u p t r a i n i n g f o r L a n d ( 2 h r s )  2/ 2 / 1 5 O n s i t e r e v i e w w i t h S u n G a r d **  2/ 1 9 / 1 5 O n s i t e r e v i e w w i t h S u n G a r d V P **  3/ 3 / 1 5 C O G N O S r e p o r t w r i t e r T r a i n i n g ( 1 6 h r s )  3/ 6 / 1 5 C o d e E n f o r c e m e n t O f f i c e r r e t i r e d  4/ 1 7 / 1 5 S c h e d u l e d u p g r a d e c a n c e l l e d  6/ 1 2 / 1 5 T R A K i T p u r c h a s e a n n o u n c e d **  8/ 1 7 / 1 5 U p g r a d e t o V e r s i o n 1 5 . 2  8/ 2 8 / 1 5 L e a d B u i l d i n g D e p a r t m e n t c o n t a c t r e s i g n e d  9/ 1 / 1 5 B u s i n e s s L i c e n s e R e n e w a l s b e g a n  12 / 3 1 / 1 5 B u s i n e s s L i c e n s e R e n e w a l s c o m p l e t e d  We a r e r u n n i n g O n e S o l u t i o n C o m m u n i t y ◦ It ’ s w o r k i n g ◦ It ’ s a d o g  Sl o w r e s p o n s e t i m e o n s o m e o p e r a t i o n s  Re p o r t i n g i s a b i g i s s u e  La c k o f t r a i n i n g i s a h i n d r a n c e ◦ Su n G a r d c o n t i n u e s t o w o r k w i t h u s o n p r o b l e m s **  Su n G a r d h a s s e n t n o - c o s t c o n t r a c t am e n d m e n t s t o t h e i r c u r r e n t C o m m u n i t y cu s t o m e r s t o c o n v e r t t o T R A K i T ** & &  CR W S y s t e m s  18 0 i n s t a l l e d c u s t o m e r s  Su n G a r d w i l l s w a p o u t t h e O n e S o l u t i o n Co m m u n i t y p r o d u c t f o r c u r r e n t c u s t o m e r s  No l i c e n s e f e e s , c o n v e r s i o n f e e s , t r a i n i n g f e e s  We w i l l i n c u r t r a v e l c o s t s t o A t l a n t i c B e a c h  No l i c e n s e f e e s f o r p r o g r a m m o d u l e s t h a t w e r e al r e a d y i n u s e ( C o d e E n f o r c e m e n t , P e r m i t t i n g , Li c e n s i n g ) **  Up f r o n t c o s t s f o r P r o j e c t M a n a g e m e n t , C o n v e r s i o n , Tr a i n i n g , R e p o r t W r i t i n g - $ 1 4 5 , 0 0 0  In a d d i t i o n , t h e C i t y p a y s a n a n n u a l m a i n t e n a n c e fe e f o r t h e c o m p u t e r h o s t i n g , a n d t h e s u p p o r t o f th e H T E ( G r e e n S c r e e n ) a n d O n e S o l u t i o n ap p l i c a t i o n s **  Mo v e t o T R A K i T b y 1 Q t r 2 0 1 7  Sp r e a d T r a i n i n g o u t d u r i n g 2 0 1 6 t o e n s u r e th a t a l l m e m b e r s o f t h e B u i l d i n g a n d C l e r k de p a r t m e n t s a r e f a m i l i a r w i t h t h e C o d e En f o r c e m e n t a n d B u i l d i n g m o d u l e s  Tr a i n m u l t i p l e m e m b e r s o f F i n a n c e i n Bu s i n e s s L i c e n s e s ◦ Av o i d o n e p e r s o n w a l k i n g o u t w i t h a l l t h e kn o w l e d g e  En s u r e t h a t s t a f f h a s t h e t i m e t o t e s t a n d g e t co m f o r t a b l e w i t h t h e n e w p r o d u c t b e f o r e go i n g l i v e AGENDA ITEM: SUBMITTED BY: DATE: BACKGROUND: RECOMMENDATION: ATTACHMENTS: CITY COMMISSION MEETING STAFF REPORT Appointment to the Board Member Review Committee Mitchell E. Reeves, Mayor March 29,2016 AGENDA ITEM# 8C APRIL 11, 2016 The Board Member Review Committee (BMRC) was created by Resolution No. 05-04 on April 11, 2005 and was later amended by Resolution No. 06-03 on February 13, 2006 and Resolution No. 12-08 on April 9, 2012. The purpose of the Board Member Review Committee is to encourage citizens to apply to serve on the City's boards and committees including requesting applicants to consider boards or committees other than those that they originally applied for, to review and consider available applications when vacancies occur, to consider recommending existing board and committee members to an additional term and to make recommendations to the Mayor as to which applicants to appoint to fill those vacancies. Board Member Review Committee c1t1zen members will be appointed by the Mayor subject to approval of the Commission. Citizen members may serve two 2-year te1ms. There is one upcoming vacancy on the Board Member Review Committee due to Jeny Johnson's 2nd term expiring on May 14, 2016. Since he has served two consecutive terms, it will be necessary to fill his vacancy with a new Citizen Member. Below is a list of applicants to consider for membership on the Board Member Review Committee. 1) Jennifer Leigh Lada 2) Marina Kaplan Appoint Jennifer Lada to serve on the Board Member Review Committee for a 2-year term beginning May 15, 2016 and ending May 14,2018. 1) Resolution No. 12-08 2) Board Member Review Committee Membership List 3) Application(s) RESOLUTION NO. 12-08 AGENDA ITEM# 8C APRIL 11, 2016 A RESOLUTION OF THE CITY OF ATLANTIC BEACH, FLORIDA AMENDING THE NUMBER OF MEMBERS, APPOINTMENT OF MEMBERS AND MEMBERSHIP CRITERIA FOR THE BOARD MEMBER REVIEW COMMITTEE, PROVIDING FOR AN EFFECTIVE DATE AND FOR OTHER PURPOSES. WHEREAS, a Board Member Review Committee was created by the Mayor and Commission by Resolution 05-04 adopted on April 11, 2005 and amended by Resolution 06-03 which was approved on February 13, 2006, to review applications and make recommendations for the appointment and reappointment of members to the city's Boards and Committees, and WHEREAS, it is desirable to replace the City Manager as a member on this Committee with another citizen member. NOW THEREFORE, be it resolved by the City Commission of the City of Atlantic Beach as follows; SECTION 1. Creation: Resolutions 05-04 and 06-03 of the City of Atlantic Beach creating and amending the BOARD MEMBER REVIEW COMMITTEE shall be further amended as follows. SECTION 2. Purpose: The purpose of the Board Member Review Committee is to encourage citizens to apply to serve on the city's boards and committees including requesting applicants to consider other boards or committees than those that they originally applied for, to review and consider available applications when vacancies occur, to consider recommending existing board and committee members to an additional term and to make recommendations to the Mayor as to which applicants to appoint to fill those vacancies. SECTION 3. Membership: There will be a total of six (6) members on this Committee. The first member will be one of the sitting City Commissioners, who shall serve as chairman ofthe Committee, shall serve a one-year term and will be eligible for additional terms. Each one-year term for the Commissioner shall begin on December I st. This member shall be appointed by the Mayor and be subject to the approval of the commission. The second, third, and fourth members shall be citizens of Atlantic Beach. They will be appointed by the Mayor subject to approval of the commission. The citizen members shall have backgrounds or experience in committee work or human resources. The citizen appointments shall serve two-year terms which will be staggered and be eligible to serve a second two-year term. The fifth member will be the chairman of the board or committee for which vacancy or re-appointment is currently being considered. They shall serve only for those meetings where membership on their board or committee is being considered. The City Clerk shall serve as a non-voting member and perform all necessary administrative duties. SECTION 4. Duties and Responsibilities (a) Review available applications for vacancies on city boards and committees and interview applicants as the Committee determines necessary to make informed recommendations. (b) Receive input on the needs of the boards and committees that have vacancies for consideration as to the geographical, professional and philosophical balances needed so that each of those boards and committees can successfully accomplish their intended purposes established by the Mayor and Commission. AGENDA ITEM# 8C APRIL 11, 2016 (c) When a reappointment is being considered, solicit and receive input from the Chairman, members or the staff liaison of the board or committee where the vacancy has occurred, or others on the appointee's past record of service including, but not limited to, attendance, preparation and overall contribution to the board or committee. (d) Make recommendation(s) to the Mayor on appointments or reappointments to the city's boards and committees as set forth in the Charter of the City of Atlantic Beach. Recommendations shall be in the form of committee minutes along with copies of any applications of all candidates interviewed. (e) Make additional recommendations for membership if the Mayor does not approve the original recommendation for appointment. SECTION 5. Meetings and Notice: The meetings of this Board Member Review Committee shall be set at regular times and will be open to the public as well as to the other city elected officials although non-members of the Board Member Review Committee shall only observe and not be active participants in the meeting. A notice of meetings shall be provided in accordance with state law. Additionally, copies of the applications for appointment shall be transmitted to the Mayor and Commission prior to any meetings where interviews will be conducted and in the city commission agenda packet. SECTION 6. Effective date: This Resolution shall take effect immediately upon its final passage and adoption. q+J, ., PASS ED by the City Commission this ____ day of Ap r I , 2012. ATTEST: r~~th~~v~~ DONNA L. BARTLE City Clerk Approved as o form and correctness: Resolution No. 12-08 MIKEBORNO Mayor Page 2 of2 CITY OF ATLANTIC BEACH Board Member Review Committee (BMRC ) AGENDA ITEM nsc APRIL 11 ,2016 Created by Resolution N o . 05-04 on Apri/11, 2 005; Amended by Resolution No . 06-03 on Feb . 13, 2006; Amended by Resol ut ion No . 12-08 on April 9, 2012 To ta l of Six Members (5 voting members & 1 non-voting member): Commissioner member-1 year term-no term limit,· Three Citizen Members-2 year term-2 term limit; Chairman of the board or committee for which vacancy is c urrently being considered; City Cl erk-non voting member. NAME & ADDRESS POSITION/ EXP. DATE HOME I CELL I EMA IL John Stin son CHAIR (904) 655-5250 Commi ss ion Member Regu lar Voting Member l s t Term ex p. 12/J/16 So lomon G. Brotman C iti ze n Member (904) 249-2041 2041 Beach A ven ue Regular Votin g Memb er (904) 396-409 1 At lantic Beach, FL. 32233 2 nd Term ex p. 3/27/J 7 (904) 396 -909 1 F~'C M ike Pascha ll C iti zen Member (904) 333-78 11 700 Paradi se La ne Reg ula r Vo tin g Member mpa schal@bel lsouth .net At lantic Beach, FL 32233 151 Term exp . 1125118 Jerry Jo hn so11 C iti ze n Membe r (904) 372-7064 2322 Beac hco mb er Tra il Reg ul ar Vot ing Me mb er (904) 923-7033 At lanti c Beach, FL 32233 2nd Term ex p. 5/14/16 .Jhnsnjrry 1654 @ bel lsouth.net Chairp erson of Re lated Board Board/Committee C hair Vari es or Committee being ad dressed Voting Me mber No expi ra ti on Staff Lia ison ro r Rel a ted Attends meetin g to provide in fo rm a ti on to Varies Boa rd or Com mittee be in g ap plican ts be in g interv iewed a nd to the BMRC add ressed me mb e rs. No ex piration Donna Bartl e City C lerk/Reco rd ing Secretary (904) 247-5809 (904)247-5846 Fax dbar tl e@coab.us All Officia l Cot·res)l o nd encc S hould Be Mailed to: 800 Se min ole Road Atl a ntic Beach, FL 32233 Ema it: dbartlc @coab.us Updated 2-4-16 AGENDA ITEM# BC APRIL 11, 2016 J,.t/ L-11 .I UJ:I 1\.J.Ll\.1~ ttL nJ!-1\.Ln R . d .tf\rt'l~ lq l/ (p BOARD I COMMITTEE MEMBER APPLICATION FORMceJve Please check ("lj) the box beside each Board or Committee that you are applying to serve on?~~you3cJ~Ja more than one, please rank your interest in each board I committee by order of priority. (A summary of each board/committee is available on page 2 of this form.) Office of City Clerk §] Code Enforcement Board ·§ Community Development Board Pension Board of Trustees * · Board Member Review Committee Cultural Arts and Recreation Advisory Committee DATE: <?\3\\ \'5 APPLICANT'S NAME: 00\Vi-G:x Ldjh ~ ADDREss: \d.~L\ cx:.ean B\vd) Mtvvh'cBru,R 3J.;233 DAYTIME PHONE: \.9 0LQ lf{[J 'lO j ~ l EVENING PHONE: J(l_ YYe_ E-MAIL ADDRESS: ""J LL-9/" {:jjf@ VAf/CD ·~: -----lV)!-----1--tT-~+------ Please explain any employment experience, board/committee experience, and/or community volunteer experience relative to the board/committee applying for. Please provide a brief explanation of your interest or any special qualifications you have in this field and your reasons for wishing to be appointed to this board/committee. Please return completed form to Donna L. Bartle, City Clerk, 800 Seminole Road, Atlantic Beach, FL 32233 PLEASE NOTE: Members of the Code Enforcement Board, Community Development Board and Pension Board of Trustees are required to file Statement of Financial Interest Forms. Also, information regarding "Conflict of Interest" is provided on page two of this application. This application will expire two (2) years after date of submittal. CITY OF ATLANTIC BEACH AGENDA ITEM# SC APRIL 11, 2016 BOARD I COMMITTEE MEMBER APPLICATION FORM Received Please check (-1) the box beside each Board or Committee that you are applying to se1·ve on. It}#~ cbe'9k ro15e than one, please rank your interest in each board I committee by order of priority. (A summary of each board/committee is available on page 2 of this form.) Code Enforcement Board Pension Board of Trustees Cultural Arts and Recreation Advisory Committee Office of City Clerk ~ Community Development Board u Board Member Review Committee DATE: 3 -& -I G APPLI cA Nr s NAME: 2-V\'--"'a"-'-r--'---i '-1-'!h a~\--'Lo.""""pf'L'~""'-a _._,_Y\ _____ _ ADDRESS: 2-jhq SQMiV\o\P Vleacl1Ct. A+~nhZ rjlf1[h) FL SZ233 DAYTIME PHONE: ?;o'k -!fl3-]) ~5 EVENING PHONE: 3o 2-3r(5-7135 E-MAIL ADDRESS: pe1klf\ C iL..@aol-LDIV\ FAX: ---1-AJ-"-1-\7'--+,A-'-. ____ _ Please explain any employment experience, board/committee experience, and/or community volunteer experience relative to the board/committee applying for. . ~J11J01z]IMov1t -Ey6J~waJ;oVJ r.uwel v~serwc!Asui.oMiks+ IAJoA.-~l.Gi'\1 oV\ hP~LifutJ rolvlw!ufu'd:J ~tjV\ 5 ·, hA yJ\£1Nif\,t bY\~ i/;tt).Vj ON(l~LVa:Jr\1'\9 fAA i tvvJ, '(PDVfa;fi{oVlw( {1VlJIJYtftvLS t(I{Afl {h,!t?vrk dMt(ji>tt/ ID Dv1Qg foWIIY\IJV\I)ti!$ \ b~~~ «JVtvl pillwwk V\ftuffh cuttl wtd( -beit13. ~;\ g g&p~ <f -i Vlvk lith 3 ~.eavs ~,-uJ cl bouMl ~A-i?(&vfw! cut The DC H ; V\ Mu wave: 11W U7Dv/L oJ -1'\1 ~ 't S v,'/~.5 C 1"' 'f'h-e Please provide a brief explanation of your interest or any special qualifications you have in this field and your reasons for wishing to be appointed to this board/committee. . a C{ !Li111t •· · ~ , · \/ft ~ ~?oA. V-ev\ ~A2i~M 1.rMcll2£e ~\.ttVln.ers, deA;eAo~eA~ Ohlal LoMMvvt.,'Q1 st-u ILR ~to(c(ftU In (14 u'kt'~vfe kve.Aor IViP~d/ '\'Ad= ;s to"v!Ju i ve hdJ'ilP, ~ V; "'8 , I h~!P a P h D i n So(_./ J fJ94U11 o I D:t) cw d M'J OrR~ ~ ._cy,_~~L~kse 17. or\ o10 fkf 'X2wr.f, 112\tvva I t!Md Pkw]S1(tul PM~t12V'Wtevf a}f~rJ' YJeb!llvlov' ttMq Lve-C/r\o.e.rneJ· fuj ~DUb,'Jij IV\Civdi rat'hh'VIj,~tnd2V\11!\j ClA/\cl ht(lrntj Please return completed form to Donna L. Bartle, City Clerk, 800 Seminole Road, Atlantic Beach, FL 32233 PLEASE NOTE: Members of the Code Enforcement Board, Community Development Board and Pension Board of Trustees are required to file Stalement of Financial Interest Forms. Also, information regarding "Conflict of Interest" is provided on page two ofthis application. This application will expire two (2) years after date of submittal. AGENDA ITEM: SUBMITTED BY: DATE: STRATEGIC PLAN LINK: BACKGROUND: CITY OF ATLANTIC BEACH CITY COMMISSION MEETING STAFF REPORT 90-Day Calendar for the Mayor and Commission AGENDA ITEM #9A APRIL 11, 2016 Yvonne Calverley, Executive Assis1ant to the City Manag'iC-- March 29, 2016 None The 90-day calendar is included on the agenda for the purpose of setting meeting dates, determining the location, time and whether or not to videotape special meetings and workshops if the Commission desires. The rolling 90-day calendar will be revised after receiving input from City staff and the Commission and will be included in each agenda for consideration. BUDGET: None RECOMMENDATION: Approve the 90-Day Calendar for April through June 2016 ATTACHMENT: 1) Mayor and Commission 90-Day Calendar (April through June 2016) CITY MANAGER: _J:_-1£-:U-LI.'-"?0,'--"'t,;U-t"""'. ~~::.:...!<~"""""""---------- MAYOR AND COMMISSION April2016 ~~}~().\ y ,\J(l~D .\Y Tl"I ~S D . \ Y \\'I ~D:-\ I :SD .\ Y Tlll:RSD.\Y I·IUD.\Y S.\'J'L'IW.\Y 1 2 3 4 5 6 7 8 9 Town Hall Meeting News letter Due lOam (Hill) Chamber 10 11 Roundtable 12 13 14 15 16 Discussion 5:30 pm Song\\Titers Concert Commi ssion Mtg Shakespeare in Shakespeare in 6-8 pm 6:30pm the Park 8pm the Park 8 pm Adele Grage (lnvoc-Stinson) Johansen Park Johansen Park 17 18 19 20 21 22 23 Due Date fo r 5/9 Arts in the Park Agenda Items 10 am-6 pm Johansen Park 24 25 26 27 28 29 30 Commission Mtg Acoustic Nights 6:30pm 6-8 pm (lnvoc-Hi ll ) Bull Park Videotaped MAYOR AND COMMISSION May 2016 ~1.':-..:D.\ y ~1< J:'\1>.\Y TL'l ~:'D .\Y \\'l :D:-.:1 :Sl ).\ Y '!IIL:R~D .\ Y I·IUD .\Y S.\'l'l.'lW.\ y 1 2 3 4 5 6 7 Due Date for 5/23 Agenda Items Wild Wonders II nm Dutton Island 8 9 N ewslctter Due 10 11 12 13 14 (Hardin~) Com mi ssion Mtg 6:30pm (lnvoc-Harding) 15 16 17 18 19 20 21 \ 'ild Wonders II am Songwriters ' Concert Dutton Island 6-8 pm Adele Grage Dancin in the Streets II am-9:30pm 22 23 24 25 26 27 28 Commissio n Mtg Due Date for 6:30pm 6/13 (lnvoc-Waters) Agenda Items Videotaped 29 30 31 Memorial Day Acoustic Nights 6-8 pm City Offices Bull Park Closed MAYOR AND COMMISSION June 2016 St ';-...D .\ Y :\IO~D .\Y 'J'l 'J ~SD . \ Y \\·1m0. ESI ).\ Y TIIURSD.\ Y I ·IUD.\Y ~.\TI .'RI ),\ Y 1 2 3 4 Wild Wonder::. II am Dutton Island 5 6 7 8 9 10 11 Newsletter Du e Du e Da te for Songwriters' Concert (VanLiere) 6/27 6-8 pm Agenda Items Adele Grage 12 13 14 15 16 17 18 Commi ssion Mtg 6:30 pm (I n voc-Reeves) Wild Wonders Vid eotape d II am Dutton Island 19 20 21 22 23 24 25 Due Date for 7/1 1 Agenda Items 26 27 28 29 30 Commi ss ion Mtg Acoustic Nights 6:3 0pm 6-8 pm (lnvoc-St inson) Bull Park V id eotaped