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Item 3A - Safe Routes to SchoolsSTAFF REPORT City of Atlantic Beach Commission Meeting AGENDA ITEM# 3A APRIL 11, 2016 AGENDA ITEM: Safe Routes to Schools Memorandum of Agreement with JTA DATE: March 7, 2016 SUBMITTED BY: Kayle Moore, P.E., Interim Public Works Director BACKGROUND: JTA, as Administrator of Atlantic Beach's Safe Routes to School Project for FOOT, has requested the City execute the attached Memorandum of Agreement (MOA). In late 2012, the City Commission asked Staff to investigate whether the FOOT Safe Routes to Schools (SRTS) Grant Program would be a viable means to get funding for improving bicycle access to Atlantic Beach Elementary School (ABE) by connecting and upgrading the current multi-purpose (bicycle & pedestrian) path I sidewalk network on Seminole Road and Sherry Drive. The proposed project, which consisted of constructing an eight foot multi-purpose path on Sherry Drive from ABE connecting to the existing multi-purpose path on Seminole Road at Garden Lane, was presented at an advertised public meeting at ABE in March, 2013 and received support from attendees, including the Friends of Atlantic Beach Elementary (FABE). Staff, with grant writing assistance from Fleet & Associates, and support from the Duval County School Board, successfully applied for the SRTS grant. Under this grant, FOOT was responsible for engineering design and construction of the (bicycle & pedestrian) path, with no requirement for matching funds from the City. This project was approved by the North Florida Transportation Planning Organization (TPO) and added to the FOOT 5 Year Funding Plan in 2013, with construction to begin in FY 2016. Because of funding limitations, the project will construct the path on Sherry Drive from ABE to Plaza Drive, but only the section from Plaza Drive to 171h Street on Seminole Road. After being assigned to an engineering firm for preliminary design in 2014, the project funding source was changed from SRTS to the Transportation Alternatives program and the project start date was eventually pushed out to 2019 or later. Earlier this fiscal year, the FOOT project funding was changed back and the schedule returned to near the original timeline, with construction beginning as early as July 2017. FOOT has assigned JTA as the Local Agency Project (LAP) Administrator. This MOA with JTA documents the City's agreement to maintain the improvements constructed and also to be responsible for additional public information meetings. The City has requested a more in-depth public involvement phase for this project, than standard FOOT projects which would include only a AGENDA ITEMS# 3A APRIL 11, 2016 Public Information meeting at the 30% Design stage (to be held at ABE). AB Staff has requested the designer also make a formal presentation to the City Commission following this 30% meeting, and then a pre-construction meeting for the neighborhood and residents after the project has been awarded to a contractor. Staff has negotiated a fee of $6,136.57 with the Design Engineer (Element Engineering) to support these additional meetings. BUDGET: The negotiated public involvement support fee will be paid from the PW Professional Services account (001-5002-541-3100) with no additional funding required. FOOT has budgeted $687,000 for design, construction and construction support efforts. RECOMMENDATIONS: Approve the Memorandum of Agreement with JTA and authorize the Mayor to sign the MOA. ATTACHMENTS: 1. Draft Memorandum of Agreement between COAB and JT A 2. FOOT District Two Safe Routes to School Brochure 3. Summary Description of Safe Routes to School REVIEWED BY CITY MANAGER:_'-fi~(c__VS,_~ _ __..,/tL---~------"'-' -------- MEMORANDUM OF AGREEMENT BETWEEN THE CITY OF ATLANTIC BEACH AND THE JACKSONVILLE TRANSPORTATION AUTHORITY FOR THE SHERRY DRIVE SAFETY WALKS SIDEWALK PROJECT AGENDA ITEM# 3A APRIL 11, 2016 The Memorandum of Agreement (this 11 Agreement11 ) is made as of 2016, by and between the JACKSONVILLE TRANSPORTATION AUTHORITY, a body politic and corporate and an agency of the State of Florida created pursuant to Part II, Chapter 349, Florida Statutes, whose primary business address is 121 West Forsyth Street, Suite 200, Jacksonville, Fl 32202 (the 11HA") and the CITY OF ATLANTIC BEACH, a Florida municipal corporation whose primary business address is _________________ (the 11City"). The JTA and the City may hereinafter be referred to singularly as a 11 Party" or collectively as "Parties." WITNESSETH WHEREAS, it is in the interest of the City and JTA to work together to address mobility in the City and to combine efforts to more cost effectively provide mobility options for the citizens of the City and of Northeast Florida; and WHEREAS, JTA is engaged in the business of addressing mobility in Northeast Florida and has delivered numerous transportation projects in Duval County and presently desires to construct a sidewalk along Sherry Drive and Seminole Road, from Ahern Street to 17th Street, as well as minor drainage and miscellaneous improvements which may impact landscaping, mailboxes and utilities along Sherry Drive and Seminole Road within City right-of-way (the Project"); and WHEREAS, The City desires to have JTA construct the Project; and NOW, THEREFORE, in consideration of good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties hereby agree as follows: 1. Recitals. The recitals above are true and correct and incorporated herein by this reference. 2. Obligations of the City. The City agrees to: a. Lead and direct all public involvement efforts for the Project, including meeting with the City Commission, and conducting a public meeting to present Project objectives and address public questions and concerns. b. Accept ownership and maintenance responsibilities for the Project. 3. Obligation ofthe JTA. The JTA agrees to: a. Administer the Project. b. Keep the City advised of the progress of the Project design and coordinate with the City all known public concerns with the Project. 4. Miscellaneous. a. Entire Agreement. This Agreement fully and completely expresses the agreement of the Parties with respect to the matters contained herein and shall not be modified or further amended except by written agreement executed by Page 1 of 3 AGENDA ITEM# 3A APRIL 11, 2016 each of the Parties hereto. Any and all riders and exhibits attached to this Agreement are made part ofthis Agreement for all purposes. b. No Waiver. No provision of this Agreement shall be deemed to have been waived by JTA or City unless such waiver be in writing signed by the waiving Party and addressed to the other Party, nor shall any custom or practice which may grow up between the Parties in the administration of the provisions hereof be construed to waive or lessen the right of JTA or City to insist upon the performance by the other Party in strict accordance with the terms hereof. c. Successors and Assigns. The terms, provisions, covenants, and conditions contained in this Agreement shall apply to, inure to the benefit of, and be binding upon the Parties hereto, and upon their respective successors in interest and legal representatives, except as otherwise herein expressly provided. d. Partial Invalidity. If any terms of this Agreement, or the application of the term to any person or circumstance is, to any extent, invalid or unenforceable, the remainder of this Agreement, or the application of the term to persons or circumstances other than those as to which the term is held invalid or unenforceable, will not be affected by the application, and each term of this Agreement will be valid and will be enforced to the fullest extent permitted by law. e. Further Assurances. The Parties agree to execute and deliver such other documents and instruments as may be reasonably required to effectuate the purposes of this Agreement. (Signature Page Follows) Page 2 of 3 AGENDA ITEM# 3A APRIL 11,2016 IN WITNESS WHEREOF, THE PARTIES HERETO HAVE EXECUTED THIS Agreement to be effective as of the date first set forth above. Witnesses: CITY OF ATLANTIC BEACH Printed name: _________ _ By: Mitchell E. Reeves, Mayor JACKSONVILLE TRANSPORTATION AUTHORITY Printed name: _________ _ By: Nathaniel P. Ford Sr., CEO Printed name:---------- Printed name:---------- Form Approved: Form Approved: JTA Legal City General Counsel Page 3 of 3 To learn more about the Safe Routes to School Program in District Two contact· Florida Department of Transportation District Safety Office 2198 Edison Avenue-MS 2815 Jacksonville, Florida 32204 Phone: 904-360-5629 Fax: 904-360-5483 E-mai l: scott.lent@dot.state.fl.us Safe Routes 'l~i :ona Cente r fm Sate Roules lo S<:hoo! El H Additional information regarding this program can be found at : www.dot.state.fl.us/safety/srts_files/srts.shtm FOOT District Two Safe Routes to School (SRTS) Making School Routes Safer for Children to Walk and Bicycle. The Five E's of Safe Routes to School: Federal Highway Administration (FHWA) recommends that SRTS efforts incorporate -directly or indirectly-five components, often referred to as the "5 E's". They are: • Engineering -Creating operational and physical improvements to the infrastructure surrounding schools that reduce speeds and potential conflicts with motor vehicle traffic, and establish safer and fully accessible crossings, walkways, trails and bikeways. • Education-Teaching children about the broad range of transportation choices, instructing them in important lifelong bicycling and walking safety skills, and launching driver safety campaigns in the vicinity of schools. • Encouragement-Using events and activities to promote walking and bicycling . • Enforcement -Partnering with local law enforcement to ensure traffic laws are obeyed in the vicinity of schools (this includes enforcement of speeds , yielding to pedestrians in crossings, and proper walking and bicycling behaviors), and initiating community enforcement such as crossing guard programs. • Evaluation -Monitoring and documenting outcomes and trends through the collection of data, including the collection of data before and after the intervention (s). What can the funds be used for? A Safe Routes to School project can be a construction project designed to improve the bicycle and pedestrian safety of Kindergarten through eighth grade school children. Projects must be located on public property within a two-mile radius of a school. Typical types of work include: c§b Off-street bicycle and pedestrian facilities &~ Pedestrian and bicycle crossing improvements "'-On -street bicycle facilities ~ Traffic Engineering Improvements .-§b Bike parking and other Off- street bicycle and pedestrian facilities ~ Education and encouragement activities Desired outcomes of the Safe Routes to School Program include: • Increased bicycle . pedestrian . and traffic safety • More children wa l king and bicycling to and from schools • Decreased traffic congestion • Improved childhood hea lth • Reduced chi ldhood obesity • Encourageme nt of healthy and active lifestyles • Improved air qual ity • Improved community safety • Reduced fuel consumption • Increased community security • Enhanced community accessibility • Increased comm un ity involvement • Improvements to the physical environment that increase the ability to walk and bicycle to and from schools • Increased interest in bicycle and pedestrian accommodations throughout a community • Improved partnerships among schools , local municipalities, parents , and other community groups , including non-profit organizations. Safe Routes to Schools • FHWA I FOOT Sponsored Program AGENDA ITEM# 3A APRIL 11, 2016 -To enable and encourage children, including those with disabilities, to walk and bicycle to school, -To make bicycling and walking to school a safer and more appealing transportation alternative, thereby encouraging a healthy and active lifestyle from an early age, and -To facilitate the planning, development, and implementation of projects and activities that will improve safety and reduce traffic, fuel consumption, and air pollution in the vicinity of schools.