Item 3A - Safe Routes to SchoolsSTAFF REPORT
City of Atlantic Beach
Commission Meeting
AGENDA ITEM# 3A
APRIL 11, 2016
AGENDA ITEM: Safe Routes to Schools Memorandum of Agreement with JTA
DATE: March 7, 2016
SUBMITTED BY: Kayle Moore, P.E., Interim Public Works Director
BACKGROUND: JTA, as Administrator of Atlantic Beach's Safe Routes to School
Project for FOOT, has requested the City execute the attached Memorandum of
Agreement (MOA).
In late 2012, the City Commission asked Staff to investigate whether the FOOT
Safe Routes to Schools (SRTS) Grant Program would be a viable means to get
funding for improving bicycle access to Atlantic Beach Elementary School (ABE)
by connecting and upgrading the current multi-purpose (bicycle & pedestrian)
path I sidewalk network on Seminole Road and Sherry Drive.
The proposed project, which consisted of constructing an eight foot multi-purpose
path on Sherry Drive from ABE connecting to the existing multi-purpose path on
Seminole Road at Garden Lane, was presented at an advertised public meeting
at ABE in March, 2013 and received support from attendees, including the
Friends of Atlantic Beach Elementary (FABE).
Staff, with grant writing assistance from Fleet & Associates, and support from the
Duval County School Board, successfully applied for the SRTS grant. Under this
grant, FOOT was responsible for engineering design and construction of the
(bicycle & pedestrian) path, with no requirement for matching funds from the City.
This project was approved by the North Florida Transportation Planning
Organization (TPO) and added to the FOOT 5 Year Funding Plan in 2013, with
construction to begin in FY 2016. Because of funding limitations, the project will
construct the path on Sherry Drive from ABE to Plaza Drive, but only the section
from Plaza Drive to 171h Street on Seminole Road.
After being assigned to an engineering firm for preliminary design in 2014, the
project funding source was changed from SRTS to the Transportation
Alternatives program and the project start date was eventually pushed out to
2019 or later. Earlier this fiscal year, the FOOT project funding was changed
back and the schedule returned to near the original timeline, with construction
beginning as early as July 2017. FOOT has assigned JTA as the Local Agency
Project (LAP) Administrator.
This MOA with JTA documents the City's agreement to maintain the
improvements constructed and also to be responsible for additional public
information meetings. The City has requested a more in-depth public involvement
phase for this project, than standard FOOT projects which would include only a
AGENDA ITEMS# 3A
APRIL 11, 2016
Public Information meeting at the 30% Design stage (to be held at ABE). AB Staff
has requested the designer also make a formal presentation to the City
Commission following this 30% meeting, and then a pre-construction meeting for
the neighborhood and residents after the project has been awarded to a
contractor. Staff has negotiated a fee of $6,136.57 with the Design Engineer
(Element Engineering) to support these additional meetings.
BUDGET: The negotiated public involvement support fee will be paid from the PW
Professional Services account (001-5002-541-3100) with no additional funding
required.
FOOT has budgeted $687,000 for design, construction and construction support
efforts.
RECOMMENDATIONS: Approve the Memorandum of Agreement with JTA and
authorize the Mayor to sign the MOA.
ATTACHMENTS: 1. Draft Memorandum of Agreement between COAB and JT A
2. FOOT District Two Safe Routes to School Brochure
3. Summary Description of Safe Routes to School
REVIEWED BY CITY MANAGER:_'-fi~(c__VS,_~ _ __..,/tL---~------"'-' --------
MEMORANDUM OF AGREEMENT BETWEEN
THE CITY OF ATLANTIC BEACH AND
THE JACKSONVILLE TRANSPORTATION AUTHORITY
FOR THE SHERRY DRIVE SAFETY WALKS SIDEWALK PROJECT
AGENDA ITEM# 3A
APRIL 11, 2016
The Memorandum of Agreement (this 11 Agreement11
) is made as of 2016, by and
between the JACKSONVILLE TRANSPORTATION AUTHORITY, a body politic and corporate and an agency
of the State of Florida created pursuant to Part II, Chapter 349, Florida Statutes, whose primary business
address is 121 West Forsyth Street, Suite 200, Jacksonville, Fl 32202 (the 11HA") and the CITY OF
ATLANTIC BEACH, a Florida municipal corporation whose primary business address is
_________________ (the 11City"). The JTA and the City may hereinafter be
referred to singularly as a 11 Party" or collectively as "Parties."
WITNESSETH
WHEREAS, it is in the interest of the City and JTA to work together to address mobility in the City and to
combine efforts to more cost effectively provide mobility options for the citizens of the City and of
Northeast Florida; and
WHEREAS, JTA is engaged in the business of addressing mobility in Northeast Florida and has delivered
numerous transportation projects in Duval County and presently desires to construct a sidewalk along
Sherry Drive and Seminole Road, from Ahern Street to 17th Street, as well as minor drainage and
miscellaneous improvements which may impact landscaping, mailboxes and utilities along Sherry Drive
and Seminole Road within City right-of-way (the Project"); and
WHEREAS, The City desires to have JTA construct the Project; and
NOW, THEREFORE, in consideration of good and valuable consideration, the receipt and sufficiency of
which are hereby acknowledged, the Parties hereby agree as follows:
1. Recitals. The recitals above are true and correct and incorporated herein by this
reference.
2. Obligations of the City. The City agrees to:
a. Lead and direct all public involvement efforts for the Project, including meeting
with the City Commission, and conducting a public meeting to present Project
objectives and address public questions and concerns.
b. Accept ownership and maintenance responsibilities for the Project.
3. Obligation ofthe JTA. The JTA agrees to:
a. Administer the Project.
b. Keep the City advised of the progress of the Project design and coordinate with
the City all known public concerns with the Project.
4. Miscellaneous.
a. Entire Agreement. This Agreement fully and completely expresses the
agreement of the Parties with respect to the matters contained herein and shall
not be modified or further amended except by written agreement executed by
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AGENDA ITEM# 3A
APRIL 11, 2016
each of the Parties hereto. Any and all riders and exhibits attached to this
Agreement are made part ofthis Agreement for all purposes.
b. No Waiver. No provision of this Agreement shall be deemed to have been
waived by JTA or City unless such waiver be in writing signed by the waiving
Party and addressed to the other Party, nor shall any custom or practice which
may grow up between the Parties in the administration of the provisions hereof
be construed to waive or lessen the right of JTA or City to insist upon the
performance by the other Party in strict accordance with the terms hereof.
c. Successors and Assigns. The terms, provisions, covenants, and conditions
contained in this Agreement shall apply to, inure to the benefit of, and be
binding upon the Parties hereto, and upon their respective successors in
interest and legal representatives, except as otherwise herein expressly
provided.
d. Partial Invalidity. If any terms of this Agreement, or the application of the term
to any person or circumstance is, to any extent, invalid or unenforceable, the
remainder of this Agreement, or the application of the term to persons or
circumstances other than those as to which the term is held invalid or
unenforceable, will not be affected by the application, and each term of this
Agreement will be valid and will be enforced to the fullest extent permitted by
law.
e. Further Assurances. The Parties agree to execute and deliver such other
documents and instruments as may be reasonably required to effectuate the
purposes of this Agreement.
(Signature Page Follows)
Page 2 of 3
AGENDA ITEM# 3A
APRIL 11,2016
IN WITNESS WHEREOF, THE PARTIES HERETO HAVE EXECUTED THIS Agreement to be effective as of the
date first set forth above.
Witnesses: CITY OF ATLANTIC BEACH
Printed name: _________ _ By: Mitchell E. Reeves, Mayor
JACKSONVILLE TRANSPORTATION AUTHORITY
Printed name: _________ _
By: Nathaniel P. Ford Sr., CEO
Printed name:----------
Printed name:----------
Form Approved: Form Approved:
JTA Legal City General Counsel
Page 3 of 3
To learn more about the Safe Routes to
School Program in District Two contact·
Florida Department of Transportation
District Safety Office
2198 Edison Avenue-MS 2815
Jacksonville, Florida 32204
Phone: 904-360-5629
Fax: 904-360-5483
E-mai l: scott.lent@dot.state.fl.us
Safe Routes
'l~i :ona Cente r fm Sate Roules lo S<:hoo!
El H
Additional information regarding this
program can be found at :
www.dot.state.fl.us/safety/srts_files/srts.shtm
FOOT District Two
Safe Routes to
School (SRTS)
Making School Routes Safer for
Children to Walk and Bicycle.
The Five E's of Safe
Routes to School:
Federal Highway Administration (FHWA)
recommends that SRTS efforts incorporate
-directly or indirectly-five components,
often referred to as the "5 E's". They are:
• Engineering -Creating operational and
physical improvements to the
infrastructure surrounding schools that
reduce speeds and potential conflicts
with motor vehicle traffic, and establish
safer and fully accessible crossings,
walkways, trails and bikeways.
• Education-Teaching children about
the broad range of transportation
choices, instructing them in important
lifelong bicycling and walking safety
skills, and launching driver safety
campaigns in the vicinity of schools.
• Encouragement-Using events and
activities to promote walking and
bicycling .
• Enforcement -Partnering with local law
enforcement to ensure traffic laws are
obeyed in the vicinity of schools (this
includes enforcement of speeds ,
yielding to pedestrians in crossings, and
proper walking and bicycling
behaviors), and initiating community
enforcement such as crossing guard
programs.
• Evaluation -Monitoring and
documenting outcomes and trends
through the collection of data, including
the collection of data before and after
the intervention (s).
What can the funds be
used for?
A Safe Routes to School project can
be a construction project designed to
improve the bicycle and pedestrian
safety of Kindergarten through
eighth grade school children.
Projects must be located on public
property within a two-mile radius of a
school.
Typical types of work include:
c§b Off-street bicycle and
pedestrian facilities
&~ Pedestrian and bicycle
crossing improvements
"'-On -street bicycle facilities
~ Traffic Engineering
Improvements
.-§b Bike parking and other Off-
street bicycle and pedestrian
facilities
~ Education and encouragement
activities
Desired outcomes of the Safe
Routes to School Program
include:
• Increased bicycle . pedestrian .
and traffic safety
• More children wa l king and
bicycling to and from schools
• Decreased traffic congestion
• Improved childhood hea lth
• Reduced chi ldhood obesity
• Encourageme nt of healthy and
active lifestyles
• Improved air qual ity
• Improved community safety
• Reduced fuel consumption
• Increased community security
• Enhanced community
accessibility
• Increased comm un ity involvement
• Improvements to the physical
environment that increase the
ability to walk and bicycle to and
from schools
• Increased interest in bicycle and
pedestrian accommodations
throughout a community
• Improved partnerships among
schools , local municipalities,
parents , and other community
groups , including non-profit
organizations.
Safe Routes to Schools
• FHWA I FOOT Sponsored Program
AGENDA ITEM# 3A
APRIL 11, 2016
-To enable and encourage children, including those with disabilities,
to walk and bicycle to school,
-To make bicycling and walking to school a safer and more
appealing transportation alternative, thereby encouraging a healthy
and active lifestyle from an early age, and
-To facilitate the planning, development, and implementation of
projects and activities that will improve safety and reduce traffic,
fuel consumption, and air pollution in the vicinity of schools.