Item 3A -Eagle Scout ProjectAGENDA ITEM:
SUBMITIED BY:
DATE:
CITY OF ATLANTIC BEACH
CITY COMMISSION MEETING
STAFF REPORT
Eagle Scout Project: Jr. T-Ball Outfield Fence at Jack Russell Park
Timmy Johnson
March 25, 2016
AGENDA ITEM tJ 3A
APRIL 25,2016
BACKGROUND: Staff received a req ue st from Boy Scout Mason Dudley to construct a
permanent Jr . T-Ball Outfield fence at Russell Park. Mason Is working toward becoming an
Eagle Scout and one of the requirements is to complete a serv ice project.
Mason must plan, develop1 and give leadership to others in a service project helpful to any
religious institution~ any school, or community. (The project must benefit an organization other
than Boy Scouting.) A project proposal must be approved by the organization benefiting from
the effort, his unit leade r and unit committee, and the council or district before start of t he
project. This is one of the steps in the approval process.
As Mason mentions in hi s information/ this project will define the playing field for the 3-5 age
group, it will keep the ball in a controlled area and gives the appearance of a nice baseball
facility for the younger players.
As you know, Russell Park gets a lot of use from a number of groups and citizens. It is also the
loca ti on of the Annual Cam pout Under the Stars. Constructing a permanent fence will limit the
use of this area of the park.
BUDGET: There is no city budget for this project. The Boy Scout is responsible for
fundraising and/or donations.
RECOMMENDATION: Consideration of Mason Dudley's Eagle Scout Project which is to install a
permanent T-ball outfield fence at Russell Park with the following
conditions: 1. The field is to be open for use by all when not in use by t -
ball. 2. Public Works will handle locates1 permitting and inspection. 3.
The fence will b e vinyl coated to match the newly installed fenc e on "A11
field.
ATIACHMENTS: Transmittal from Mason Dudley, Materials List and Cost Estimate, Conceptual
Design and Fen cing Photos
REVIEWED BY CITY MANAGER: ~ ~ ;;(~
AGENDA ITEM# 3A
APRIL 25, 2016
My name is Mason Dudley and I am a Life Scout in Troop 276 at Hodges Presbyterian Church in
Jacksonville, Florida. I am working towards my Eagle Scout Rank. To earn this rank I must
complete an Eagle Scout Project, which means that I need to do a project that will improve the
community in some way. I need to plan, raise money, and execute the project with materials
and volunteers. I played baseball at Atlantic Beach Athletic Association for nine seasons and
really loved my time at Atlantic Beach, I would like to do my project at that park.
My project idea is to construct a four foot outfield fence for a Jr. T-ball baseball field at Jack
Russell Park. This fence will enclose the 35 feet beyond the infield clay and provide two gates
to access the field. This fence will help define the field for the 3-5 year-old T-ball players, keep
the ball in a manageable area, keep the field clean from pet waste, and keep others and
animals from interfering with games and practices.
I envision this project to be a four foot tall galvanized chain-link fence that will be
approximately 260 feet long including two gates which would completely enclose the field.
The outfield fence would be approximately 173 feet long and would be placed 35 feet from the
clay infield behind first, second, and third base creating a designated outfield. We will use a
posthole digger or auger to dig the holes for the poles for the fence. We will use concrete to
set the poles and use a "come along" to stretch the fencing into place. This project should take
2 days to complete with a group of 10 boys, 4 adults to help maintain safety precautions and
"Two Deep Leadership", a chain-link installation expert for guidance, and to maintain water
and refreshments.
Plan for Execution:
• Seek approval for Project Proposal from the City of Atlantic Beach and obtain permits if
needed.
• Seek approval for Eagle Scout Project from North Florida Council, Boy Scouts of
America.
• Fund-raise for supplies.
• Recruit Scouts and Leaders to help construct the fence.
• Collect/purchase supplies and deliver to Jack Russell Park the day before construction.
• Day 1 of Construction: Measure and mark field for posts, dig post holes, mix concrete,
pour concrete, and set poles, tie warning ribbons to each pole, Leave No Trace (clean-
up).
• Day 2 of Construction: Remove ribbons, stretch fencing, attach fencing to poles, install
gates, Leave No Trace (clean up).
Materials List and Cost Estimate
Material Unit
9.5' x 4' galvanized chain link 2@ $119.00 double gate 2
8 hinges 4@ $4.23 4
Hardware sets 2@ $17.83 2
50' roll 4' galvanized chain-5@ $57.00 link fabric 5
32 poles
post caps 6@ $1.75 6
line post eye top 32@ $1.57 32
carriage bolt 20 pack 1@ $6.20 1
aluminum chain-link fence 20@ $3.75 ties {30 count packs) 20
tension bands 30@ $.96 30
tension bar 6@ $3.76 6
260' of top rail 26@ $8.87 26
top rail sleeves 26@ $2.33 26
top rail ends 2@ $1.47 2
12 bags of concrete 12@ $3.98 = 12
Wheel barrel Supplied by volunteers
Shovels/hand tools Supplied by volunteers
Water for concrete Supplied by Atlantic
Beach
"come along" Supplied by my
grandfather
Post hole digger/auger Rented $59.00/4 hours
or $84/day 1
Refreshments Supplied by my family to
thank our volunteers.
Delivery
Subtotal Estimate
7% Sales Tax
Total Estimate
Cost
$119.00
$ 4.23
$ 17.83
$ 57.00
$ 1.75
$ 1.57
$ 6.20
$ 3.75
$ 0.96
$ 3.76
$ 8.87
$ 2.33
$ 1.47
$ 3.98
$ 59.00
AGENDA ITEM# 3A
APRIL 25, 2016
Total
$ 238.00
$ 16.92
$ 35.66
$ 285.00
$ -
$ 10.50
$ 50.24
$ 6.20
$ 75.00
$ 28.80
$ 22.56
$ 230.62
$ 60.58
$ 2.94
$ 47.76
$ -
$ -
$ -
$ -
$ 59.00
$ -
$ 100.00
$ 1,269.78
$ 88.88
$ 1,358.66
Ariel View of Jack Russell Park with Possible Playable Field Options
AGENDA ITEM # 3A
APRIL 25,2016
Pop Warner/Flag Football (96' x 80'} Jr. T-Ball Field (100' at corners) Is in White
Ideas for Type of Fencing and Gates
AGENDA ITEM # 3A
APRIL 25,20.16