Item 7B - Ordinance 20-16-137ST AFF REPORT
City of Atlantic Beach
Commiss ion Meeting
AGENDA ITEM 11 78
APRI L25,2016
AGENDA ITE M : ORDINANCE N O . 20-16-137
DATE:
AN ORDINANCE AME NDING THE OPERATING
BUDGET FOR THE CITY O F ATL ANTIC BEACH,
FLORIDA FOR FISC AL Y E AR B E GINNING
O C TOBER 1, 2015 AND ENDING S E PTE MBER 30,
2016 FOR THE PURPOSE O F ADDING FUNDS FOR
THE CONSTRUC TION O F THE POLICE
BUI LDING, AND PROVIDING A N E F FECTIV E
DATE .
Marc h 3 1, 20 16
SUBMITTED BY : ~~/
Russel l Caffey, Fi nance D irector
BACK GROUN D:
T h e c urre nt year budget appr opri at ed $2,892,700 tor th e Public Safety Bui lding Pl'oject. O n
Marc h 30, 20 16, the C it y rece ived a n upd ated contract proposa l to ta ling $3,468,00 0 (See it emized
att achm ent). Thi s bu dget modi fica ti on wil l amend the proj ec t bud get to inc lud e th e new contract
bid amoun t.
T h e Genera l Fund has a proj ected cash balance o f $5,736,039 at yea r end. T hi s ba la nce is
$2,899,997 a b ove the 25% operating reserve ta rget. In the p ast five years the Public Safety
Di v isio n has co ntributed $789,048 in unspent fund s to th e F und Balance. T h ese co nt ributi ons
have been a major dri ve r in th e accu mu la ti on o f Gen eral Fund Ba lance.
BUDGET: M id -year budget m o di fica ti on to tra ns fer$ 575,300 fi·o m the Gen e ra l F und to the
Capital P roject Fund . T he new total for th e Capita l Proj ect Fund w ill be $3,468,00 0.
REC OMMENDA TION: To adop t O rdinance N O. 20p 16-137 a mendin g the 2015-16 An n u al
Bud get to provide additio nal fu nd s for the P o l ice Bui lding Improve ments
ATTACHM ENT: 1. O rd i nance No. 2 0 pl 6 -l 37.
2. Poli ce Build ing Co nt ract Reco ncili ation
REVIE WED BY CITY MANAG E R :
..
ORDINANCE NO. 20-16-137
AN ORDINANCE AMENDING THE OPERATING BUDGET
FOR THE CITY OF ATLANTIC BEACH, FLORIDA FOR
FISCAL YEAR BEGINNING OCTOBER 1, 2015 AND
ENDING SEPTEMBER 30, 2016 FOR THE PURPOSE OF
ADDING FUNDS FOR THE CONSTRUCTION OF THE
POLICE BUILDING, AND PROVIDING AN EFFECTIVE
DATE.
AGENDA ITEM# 7B
APRIL 25, 2016
WHEREAS, the City Charter of the City of Atlantic Beach requires that the City
Commission approve all budgetary increases and transfers at the fund level, and
WHEREAS, the nature of budgetary systems and those day-to-day decisions affecting
such budgetary systems require adjustments from time-to-time, and
WHEREAS, the City is amending the operating budget to add net funds totaling
$575,300 for the increase in the Governmental Capital Project Fund for the revised total of the
Public Safety Building.
WHEREAS, the City of Atlantic Beach did not include the funding of this purchase in
the adoption of the original Fiscal Year 2016 Annual Operating Budget and therefore must
amend the budget to have sufficient amounts within the Governmental Capital Project Fund in
order to fund the purchase.
NOW, THEREFORE, BE IT ENACTED BY THE CITY COMMISSION ON
BEHALF OF THE PEOPLE OF THE CITY OF ATLANTIC BEACH, FLORIDA, that;
1. The Fiscal Year 2015/2016 Budget to be amended as follows:
GENERAL FUND
Expenditures:
Transfer to the Governmental Capital Project Fund $575.300
Fund Balance: <$575.300>
GOVERNMENTAL CAPITAL PROJECT FUND
Revenues:
Transfer from General Fund $575.300
Expenditures
Capital Improvements-Police Building Project $575.300
2. This ordinance shall take effect immediately upon its adoption.
Passed by the City Commission on first reading this __ day of ___ 2016.
AGENDA ITEM #7B
APRIL 25, 2016
Passed by the City Commission on second and final reading this __ day of ___ 2016.
Mitchell E. Reeves
Mayor I Presiding Officer
Approved as to form and correctness:
Brenna M. Durden,
City Attorney
ATTEST:
DONNA L. BARTLE, CMC
City Clerk
City of Atlantic Beach
Police Building Project Reconciliation
Original Budget $ 2,892,700
Itemized Scope Increase 195,600
Actual bid price variance above the approved budget amount 44,500
Auld & White Guaranteed Maximum Price (GMP) 03.30.16
Project Alternates 03.30.16
Shingle Siding-Replace and Repair $ 27,300
Remove Radio Antenna-Fire House 2,400
Generator 81,200
Proposal for Fit-Up 03.30.16
Uniform Lockers and Shower Benches $ 9,500
Furnishings and Blinds 4,100
Low Voltage I Structured Wiring I Security (Allowance) 96,000
Overhead and Profit 20,000
Performance and Payment Bond 2,600
General Liability Insurance 2,100
Gun Lockers, Evidence Shelving and Lockers (Allowance) 90,000
New GMP after alternates and Fit-Up
Current Budget
Budget Modification Amount
$
$
$
AGENDA ITEM# 7B
APRIL 25, 2016
3,132,800
110,900
224,300
3,468,000
(2,892,700)
575,300