Item 7A - Ordinance 20-16-137STAFF REPORT
City of Atlantic Beach
Commission Meeting
AGENDA JTEMS # 7A
MAY 9,1016
AGENDA ITEM: ORDINANCE NO. 20-16-137
DATE:
AN ORDINANCE AMENDING THE OPERATING
BUDGET FOR THE CITY OF ATLANTIC BEACH,
FLORIDA FOR FISCAL YEAR BEGINNING
OCTOBER 1, 2015 AND ENDING SEPTEMBER 30,
2016 FOR THE I'URPOS.E OF ADDING FUNDS FOR
THE CONSTRUCTION OF THE POLICE
BUILDING, AND PROVIDING AN EFFECTIVE
DATE.
March 31 ,20 16
SUBMJTTED BY: Russe ll Caffey, Fi nance Director ~y
BACKGROUND:
The current year budget appropriated $2,892,700 for the Pub lic Safety Bui lding Project. On
March 30, 20 16, the City received an upd ated contract proposal totaling $3,468 ,000 (Sec ilemized
attachment). This budget modifica ti on will amend th e project budget to include the new co ntr act
bid amount.
The Genera l Fund ha s a projected cas h balance of $5,736,039 at year end. This balance is
$2,899,997 above the 25% operating reserve target. In t he past five years th e Public Safety
Division has contributed $789,048 in unspent funds to the Fund Balance. These co ntributio ns
ha ve been a major driv er in the accumulation of Genera l Fund Balance.
BUDGET: Mid-year budget modification to transfer$ 575,300 from the General FUJtd to the
Capi tal Project Fund. The new total for the Capi tal Project Pund will be $3,468,000.
RECOMMENDATION: To adopt Ordinance NO. 20-16-137 amendi ng the 2015-16 Annual
Budget to provide additional funds for the Police Building Improvements
ATTACHMENT: 1. Ordinance No. 20-16-137 .
2 . Po lice Building Contract Reconciliation
REVIEWED BY CITY MANAGER:
ORDINANCE NO. 20-16-137
AN ORDINANCE AMENDING THE OPERATING BUDGET
FOR THE CITY OF ATLANTIC BEACH, FLORIDA FOR
FISCAL YEAR BEGINNING OCTOBER 1, 2015 AND
ENDING SEPTEMBER 30, 2016 FOR THE PURPOSE OF
ADDING FUNDS FOR THE CONSTRUCTION OF THE
POLICE BUILDING, AND PROVIDING AN EFFECTIVE
DATE.
AGENDA ITEM# 7A
MAY9,2016
WHEREAS, the City Charter of the City of Atlantic Beach requires that the City
Commission approve all budgetary increases and transfers at the fund level, and
WHEREAS, the nature of budgetary systems and those day-to-day decisions affecting
such budgetary systems require adjustments from time-to-time, and
WHEREAS, the City is amending the operating budget to add net funds totaling
$575,300 for the increase in the Governmental Capital Project Fund for the revised total of the
Public Safety Building.
WHEREAS, the City of Atlantic Beach did not include the funding of this purchase in
the adoption of the original Fiscal Year 2016 Annual Operating Budget and therefore must
amend the budget to have sufficient amounts within the Governmental Capital Project Fund in
order to fund the purchase.
NOW, THEREFORE, BE IT ENACTED BY THE CITY COMMISSION ON
BEHALF OF THE PEOPLE OF THE CITY OF ATLANTIC BEACH, FLORIDA, that;
1. The Fiscal Year 2015/2016 Budget to be amended as follows:
GENERAL FUND
Expenditures:
Transfer to the Governmental Capital Project Fund $575.300
Fund Balance: <$575.300>
GOVERNMENTAL CAPITAL PROJECT FUND
Revenues:
Transfer from General Fund $575.300
Expenditures
Capital Improvements-Police Building Project $575.300
2. This ordinance shall take effect immediately upon its adoption.
Passed by the City Commission on first reading this __ day of ___ 2016.
AGENDA ITEM# 7A
MAY9,2016
Passed by the City Commission on second and final reading this __ day of ___ 2016.
Mitchell E. Reeves
Mayor I Presiding Officer
Approved as to form and correctness:
Brenna M. Durden,
City Attorney
ATTEST:
DONNA L. BARTLE, CMC
City Clerk
City of Atlantic Beach
Police Building Project Reconciliation
Original Budget $ 2,892,700
Itemized Scope Increase 195,600
Actual bid price variance above the approved budget amount 44,500
Auld & White Guaranteed Maximum Price (GMP) 03.30.16
Project Alternates 03.30.16
Shingle Siding-Replace and Repair $ 27,300
Remove Radio Antenna-Fire House 2,400
Generator 81,200
Proposal for Fit-Up 03.30.16
Uniform Lockers and Shower Benches $ 9,500
Furnishings and Blinds 4,100
Low Voltage I Structured Wiring I Security (Allowance) 96,000
Overhead and Profit 20,000
Performance and Payment Bond 2,600
General Liability Insurance 2,100
Gun Lockers, Evidence Shelving and Lockers (Allowance) 90,000
New GMP after alternates and Fit-Up
Current Budget
Budget Modification Amount
$
$
$
AGENDA ITEM# 7A
MAY9,2016
3,132,800
110,900
224,300
3,468,000
(2,892,700)
575,300