3-22-16 ,:r *
Very
CULTURAL ARTS and RECREATION ADVISORY COMMITTEE
CITY OF ATLANTIC BEACH
Meeting Minutes
Tuesday,March 22, 2016
Adele Grage Cultural Center
Present: Grant Healy,Julia Hite, Nick Malie, Pamela White,Jay Wilson, and Faye Wood, Timmy Johnson
(City liaison),Della Giovanni(Secretary);Guest:Chris Lester
Absent: Lou Catania
1. Call to order-Chair called the meeting to order-6:00 pm
2. Approval of Meeting Minutes-Nick motioned and Pam seconded to approve the minutes of
February 23,2016& special called meeting minutes of March 10, 2016. The minutes of both
meetings were unanimously approved. Julia noted a name error on the minutes of March 10, after
minutes were approved.
3. Two visitors attended the meeting: Bob Burch-interested in joining committee,&Beverly
Norman of Fleet Landing who is also interested in the committee,guest of Nick Malie.
4. Ongoing Business:
a. Songwriters/Acoustic Night-No committee member attended to give report
1. Julia was out of town, reported she will be unable to fulfill commitment to
attend
2. no other member volunteered to attend occasionally
b. Bocce Ball-Jay
1. reported registration of third party company, Sports Ngin,to collect
applications online, monies, gave break down of company's fees:
a. Waived fees to city to set up program - $375
b. Total of$8.00 application and set up fees
c. Company collects 3%of each application
d. Timmy suggested company given a maximum amount they can
collect
e. Nick motioned to use Sports Ngin for registration, Julia seconded
the motion;the motion was unanimously approved
2. Discussion of amount to charge to stay within the approved budget of
$2500.00; estimated cost$30-50 per person
3. 2 categories suggested/2 man team winner&4 man team winner
4. Proposal to provide t-shirts, get sponsors for courts,purchase Bocce Ball
sets,possible 3 tier sponsorship
5. Date suggested mid-June due to city events in May
6. $20 pp turned down by committee in vote
7. 20-100 estimated to sign up
8. Suggested 16 teams
9. Bocce Ball special meeting scheduled for April 19 @ 5 pm to discuss cost,
date,tide schedule, flyer to distribute at AITP
c. Arts in the Park: Pamela White
1. Advertising-VOID magazine- on calendar/free section; EU&Buzz-
too late to publish for April,possible calendars; Folio ad starting in
April
2. Food trucks-Jay: committed thus far 5 loaves 2 fish,cupcake and
kettle corn,waiting to hear from other truck vendors
3. Music-Timmy: schedule by next week
4. Volunteer schedule:Timmy working with Sheri Bono &Faye has no
volunteers committed- Della will give names of volunteers on file to
Faye
5. Julia requested list of locations of posters thus far,Timmy will email
committee with list
5. New Business
a. "Well Being Wednesday"- Chris Lester
1. Proposal for new event during mid-week market on Wednesdays
concurrent for fitness idea,modeled as Mike Shackelford is doing.
Chris will coordinate and be the point of contact/coordinator-outline
provided to members
2. Teach yoga/Pilates class for health and fitness;wellness of different
kinds will be presented
3. No cost to participate
4. Start at once a month,will increase as demand allows
5. Tie in with a community service day-police recruit,self-defense,
lifeguards,etc.
6. People are already here for the market,possibly draw more of a crowd
7. Proposed to start June 1St
8. Pam motioned to accept program; Nick seconded the motion; motion
carried
9. Recreation department to promote
10.Devon w/ DIGS (Dutton Island Garden Society) already committed to
help promote
b. Committee Direction regarding Resolution- Grant
1. Current Resolution
a. prevents members from doing what they want to do
b. responsible for developing and putting on events
c. Due to Sunshine Law,unable to talk outside of meetings,ie:
Conversations with Jay outside of the meeting to help with the
Bocce Ball event is restricted
2. Proposing to Change Resolution
a. Read current Resolution to review and assess at next meeting
b. Committee to attend events,make recommendations to the
commission,propose events,etc.ie:budget,reviews
3. Comments from board
a. Jay&Nick like the idea
b. Pam addressed concerns of not being able to participate in
events
c. Timmy explained process would be to go to commission for
approvals of proposed events,committee still get involved by
volunteering instead of coordinating,staff&committee would
work together to accomplish events successfully once
commission approve events,if commission disapprove
events recommendation is dropped,as it stands now.
4. Timmy recommended the board have their thoughts given to
Commissioner Stinson to talk to the commission with the proposal,
then he would bring back to the committee the results. Currently the
board presents to the commission.
a. Resolution 2.13- need communication better,will need motion
for proposal
b. Suggested board look at Lake Mary and Alachua County
Recreation Committees involvement,their agendas and minutes
6. Adjournment-with no further business, Nick moved for adjournment Julia seconded the
m.tion to adjourn t e meeting. The meeting was unanimously adjourned at 7:30 p.m.
ant Healy, Chairperson